E-Tender for Hiring of Jeep-Dalu (Articulated hydraulic elevating platform mounted with FRP Ladder of year 2026 (Latest Model) for utilization in Dhanera-I S/dn under Deesa Divn.2 for 2 year.

3 Estimated cost. Rs.

Tender Fees (Non Refundable) with 18% GST Rs. 1180/- (1000/- T.F + 180/- 18% GST)

5 Earnest money deposit amount. Rs.40,000/-

6 Security deposit 5% of order value

Last Date of On Line(E-Tendering) submission of

7 Date:24.03.2026 Up to 15:00 Hrs

Last Date of Physical Submission of “ Tender Fee & Date:27.03.2026 Up to 18:00 Hrs

8 EMD Cover” By RPAD or Speed Post Only

9 Tentative Date of On line Opening of Price Bid Date:30.03.2026 Up to 12:00 Hrs

10 Time limit of work (Validity) 02-Year

11 Validity of Tender 180 days from the date of opening of Price Bid

Tender fee & Earnest money deposit will be accepted by demand draft on any schedule bank at Deesa in

favour of "UTTAR GUJARAT VIJ COMPANY LIMITED" Deesa, or RTGS/NEFT . Bank guarantee will not be

accepted. In case of New Vehicle, Original copy of Quotation of vehicle must be attached and 5000/- deposit must

be paid for quotation

Note: Bank account detail for RTGS/NEFT payment :

Bank Name & Branch: Bank of Baroda, Deesa

IFSC Code BARBODEESAX

ખાસ નોંધ : ટે કિનકલ અને ાઈઝ િબડ https://ugvcl.nprocure.com સાઇટ ઉપર અપલોડ કરવાં. ટે ડર ફી

SUPDT.ACCTT. (Exp) EXECUTIVE ENGINEER

UGVCL, DEESA DO-2 UGVCL, DEESA DO-2

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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Estimated Rate considered as per Diesel Rate: Rs.90.14 as on Dt.05.03.2026

S Description of materials Unit Qty. Rate Amount

Minimum Fixed charge for daily

journey normally per vehicle per Month 24 96775.00

calendar month up to total run of

1500 Kms. 12Hrs per Day

Extra charge per Km per run beyond

2. 1500 Kms vehicle per calendar Km 9000 10.10

3. Stay charge per night vehicle

4. GST@18 (If applicable) Each 1 452070.00

Bidders offer(+/-) in %

Note:- All Bidders are requested to quote their rate in above prescribed format in online only .

Company/Firm-Seal

Detailed Address

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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Specification of Articulated Hydraulic Elevating Platform Mounted on ladder Vehicle is as under

Particulars Specifications

Vehicle Payload Four Wheeler CABIN CHASSIS Jeep/Dalu

capacity 3000 Kgs. Two seated, RTO passing 1+1 or similar vehicle

(Minimum) Proposed Vehicle is Hydraulic type ladder Vehicle and 360-degree rotation

feature of ladder so that the height can be adjusted as per site situation and

work carried out quickly then existing ladder vehicle.

Platform working 9.5 meter

Basket floor height 8.0 meter

Slew angle 360 degree continuous

Outreach 3.7 meter

Basket size 860*760*660 mm (FRP insulated to 600 v(tested to 2200 v)

Safe loading capacity 200 kg

Engine 65 HP TO 85 HP

Clutch 210 Nm 225 Nm at 1250-1800 rpm Single Plate dry friction type 280 mm

(approx.) diameter

Gear Synchromesh, 5F and 1R

Payload 3000 Kgs. (Minimum)

Wheel Base 2800 mm-3100 mm.

Designed and manufactured to the highest quality and safety as per BS Standard, EN-280- 2013 (License

Copy Required) or confirming to other standard compare with standard of safety. Aerial Work Platform is

the leading edge in mobile access platform with a 9.5 mtrs. height and two man capacity provides cost

effective means of working a height or over obstacles.

Hydraulically operated stabilizers allowing quick & convenient positioning and setup, with articulated

booms quickly place the three men basket into position.

All hydraulic systems are of a fall safe design, with lock valves on all rams to protect against hose failure &

also emergency hand-pump to enable stowing of hydraulic pump/ engine failure. A fiberglass cage is

insulated to 600VAC (tested up to 2200V).

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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PRIME MOVER Power required for hydraulic system is taken directly from vehicle's engine through

STRUCTURE The booms shall be made from MS structural steel of good quality. Telescopic boom

(as offered) sections shall be rigid, reinforced box section. All fabricated sections

shall be rust inhibited from the inside while the exterior surfaces shall be pre-

treated and finished to give a glossy look.

HYDRAULIC RAM Boom hydraulic cylinders 03 Nos. of double acting having precision honed tubes

and induction hardened, deep grounded chrome plated EN-8 piston rods providing

smooth operation, long steel life and resistance against corrosion.

STABILIZER Four H-type* ("hydraulic in-out horizontal and hydraulic up-down vertical)

stabilizers, hydraulically powered, shall be provided, two at rear & two in front.

Each of the stabilizers shall be operated independently, to allow levelling on uneven

ground. Suitable level indicators shall be provided to provide check the level, both

along the length as well as along the width of the chassis/vehicle.

When stowed, no part of the stabilizers shall protrude beyond the chassis.

Suitable interlocks shall be provided to ensure that the stabilizers cannot be

retracted 'until platform booms are stowed and also to ensure that booms cannot

be operated until stabilizers are deployed.

In addition an electronic sirigle push button outrigger auto-levelling system shall be

provided to automatically level the vehicle.

TOOL BOX Both the side in full length of chassis, a side open able type cabinet should be

provided to keep tools & tackles.

SLEWING The platform shall be designed for continuous and unlimited slewing by a high

torque, low speed motor, through reduction gear box endlessly in either direction

continuous, unlimited. Slewing speed shall be precisely controlled by using fine

restrictors in the circuit.

LEVELING The cage shall be level in all positions, achieved through a hydraulic cum mechanical

levelling system. Details of the system shall be explained by bidder. Mechanical

cage levelling is not acceptable, unless established to satisfaction of purchaser that

it is technically acceptable and proven for telescopic platforms.

In addition to the cage levelling mechanism, independent controls shall be provided

in the cage, to enable operator to adjust the cage level, if so required.

The cage shall have independent slew of ±45 degrees to align it as required to work

OPERATO CAGE A special designed reinforced fibber-glass basket of size 1.1x0.7x1.1M approx. shall

be provided. All attachment points shall be bonded to withstand most arduous use.

The non-slip floor with drain holes shall be provided to give the operator safe

working condition. The basket shall be insulated to withstand 600 volts AC (tested

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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up to 12000V), even though the platform is not to be used on live line and

hoses/links/controls need not be insulated.

The basket shall be designed to carry a safe working load of 200 kgs. The hydraulic

platform design shall be such that entry and exit into/from cage should be easy.

Test certificate for cage insulation shall be provided.

CONTROL Dual controls at base as well as basket are to be provided to hydraulic access

platform.. However, stabilizer controls should provide only at base for safety

VEHICLE CHASSIS Suitable full forward control chassis with cabin, external PTO and half load body of

wheel base as required, i.e. 2900mm±200mm wheel base of approx. 3T.. GVW and

at least 3T payload complying to Bharat-III norms shall be arranged by the

purchaser (in its own name directly for ease of RTO registration) and provided to

the supplier for mounting of the hydraulic platform on it.

The Bidder shall quote for suitable & compatible vehicle Chassis in its price bid and

the L1 evaluation will be done on the basis of total price quoted i.e. Vehicle Price

Equipment Price (without tax).

POWER SUPPLY Power for the hydraulic platform shall be provided by a hydraulic pump driven from

chassis power take off unit only. The pump shall be of ample and sufficient output

for normal smooth operation of the platform with low engine speed.

Hydraulic reservoir shall be incorporated in the main frame and hydraulic circuit

shall be fully protected by efficient filters.

Pump and motor shall be of reputed make such as Dowty, Danfoss, Eaton, Boss or

HYDRAULIC The hydraulic hoses shall be located so that they do not interfere with the

HOSES movement of the platform, booms etc. Make of hoses offered shall be Dunlop/

Swastik/ Superseal/ Rattan/ Sejal/ Hiflex or equivalent

HYDRAULIC All platform motions are to be performed either by double acting hydraulic

CYLINDERS cylinders or hydraulic motors with automatic brake.-

The cylinder tubes shall be of ST52, cold drawn seamless tubes conforming to DIN

2391,. having H8 tolerance and surface roughness Ra0.2 microns

The piston rods shall be of CK45, hard chrome plated and ground steel rods having

minimum 20 microns hard chrome plating and surface roughness Ra0.2 microns

and corrosion resistance NSS ISO 3768 & ASS/ISO3769

Piston glands shall be from EN8

Seals shall be of Bushak, Shamban or equivalent

U-cup seal shall be of Polyurethane

Hoses shall be tested to twice rated pressure and the bursting pressure shall be at

least four times the rated pressure.

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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BUCKET The hydraulic controls for all functions (except outriggers) shall be in cage. All

VAN/PLATFORM control levers shall be self-centering and hooded for protection against accidental

CONTROLS operations. "A hand pump permitting lowering of the boom shall be provided at the

base in case of vehicle engine/electrical system failure. The stabilizer controls shall

be provided only at base, at rear of vehicle.

The successful bidder/s will have to give 7-days trial/training for operation of “AHEP” after successful

Important Note for bidders (as per GUVNL Circular:GUVNL/TECH-3/DE-1/9/923 DATE:21.07.2025)

1. Tender without Tender Fee/EMD will not be considered for accepted tender. It is mandatory for all the

bidders to submit their tender documents/Technical bid with scanned copy of Tender Fee and EMD

evidence by on-line (e-tendering) upload in schedule time.

2. Documents with bid submission in N-procure :-

-Bidder has to upload scanned copies of original (Notarized/self-attested copies of original-as specified in

tender document) documents with bid and no physical document to be submit by bidder.

-In case of short submission of documents with bid and/or clarification if any required from the bidder, the

required detail/documents may be asked from bidder in physical form.

-It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form) remain

legible and should not be password protected.

-Find tender copy on tender.guvnl.com and tender.nprocure.com

-Submit your bid on tender.nprocure.com

-In case of payment through DD, the scanned copy of original document shall have to be uploaded with the

bid and original copy of the same will have to be submitted at the Executive Engineer, Division Office, Uttar

Gujarat Vij Company Limited, Deesa . within 5 days of specified date of bid opening.

3. Tender Papers & Specifications may be downloaded from web site https://tender.guvnl.com (To view,

download and on-line submission of documents) and UGVCL web site www.ugvcl.com (To view & download

4. Bidders should be in touch with websites https://tender.nprocure.com&https://tender.guvnl.comfor

information regarding revision/corrigendum/Amendment in tender till due date of online submission and

thereafter. No separate information shall be sent in this regards and also not publish in newspaper.

EXECUTIVE ENGINEER

UGVCL, DEESA DO-2

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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ટે ડર સાથે નીચેના ડો ુમ સ N-code માં pdf file બનાવી ઓનલાઇન િબડાણ કરવાના રહેશ.ે

(૨) ટે ડરફીતથા ઈમેડીફી (GUVNLપરીપ મુજબ અને ઉપરની ટે ડરશરતનંબર-3 મુજબ)

(૫) GST ની ચુકવણી સરકાર ીના વતમાન િનયમ મુજબ કરવામાં આવશે ઠે કેદારે 18% એસટી લેવો કે કે મ

તેવા લખાણવાળો ટે પ online ડોકયુમટમાં જોડાવાનોરહેશ.ે

ઠે કેદારનું આધારકાડ. ટે પેઇડ િરસી ટ,GPS િફટે ડ માણપ ,RTO રોડ પરિમટ.

(8) જો ઠે કેદારે નવી ગાડીનું કોટે શન મુકેલ હોયતોવધારાની િડપોઝીટ .૫૦૦૦/-નો ડીડી/RTGS/NEFT

(9) ANNEXURE–A CONFLICT OF INTEREST.

TERMS AND CONDITIONS REGARDING TENDER

1. Value of Contract: The total value of contract will be Rs.29,63,570/- [Twenty nine lacs and sixty three

thousand five hundred seventy rupees only]. The amount of excess run beyond minimum fixed KMS-1500 is

to be paid after competent authority’s approval after crossing the total financial limit before completion of

time limit (Two years).

2. Contract Period: The period of the contract shall be for Three years from the date of putting the vehicle with

company /Deesa Division-2. The further period of Two year can be extended as per same rates, terms and

conditions after getting approval from competent authority. However, in case of poor services provided by

the contracted, contracted can be terminated.

 The contractor shall make his own arrangement at his cost for Boarding & Lodging of Drivers, Agents and

 The Vehicles when in service, shall have to be parked at the company’s premises or as near as the work site

 The Articulated Hydraulic Elevating Platform Mounted ladder should be operated by the driver/owner of the

vehicle as per instruction/directions of line staff present in the vehicle.

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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 The contractor shall ensure that a representative on his behalf is deputed by him to keep in touch with the

Officer with regard to detailing of Vehicles, providing arrangements for substitutes in case of any vehicle

going off road or looking after to general need of playing of shift vehicle.

 The contractor shall also make his own arrangement for refueling, repairs and maintenance of his vehicle.

 Before the vehicle are put on hire, the contractor shall produce the same to Officer for his inspection and

verification of R.T.O. documents.

 The contractor shall be responsible for any fine or penalty if imposed by any authority, state or Central

 authorities, including any local body for any breach, violation or non-compliance of engagement of persons

 The vehicle once inspected and approved by the Officer for hire, vehicle shall not be changed or substituted

 the contractor except on orders from the Officer or on becoming defective off road due to accident,

breakdown etc. In such an event the contractor shall give immediate intimation to the Officer. Whereas

changed vehicle is likely to last for more than one-week prior written approval of the Officer shall have to be

 The speedometers of the vehicles must be maintained within full accuracy and in working order in all the

times. Any defect noticed therein must be rectified at the earliest. Till such time, the meter starts working;

the kms of journeys for various places shall be decided by the users/Officers.

 No interest shall be paid by the UGVCL on Security Deposit.

 The contractor shall ensure observance of discipline by his Drivers / agents or servants engaged in

performance of the contract in question. They must not be indulging in the use of Drink or Drug. They must

behave in a polite and courteous manner with the company’s employees. In case of any complaint against

any Drivers etc., the contractor must change him/them and in case he fails to do so such of the Driver shall

not be accepted on duty and vehicle on which deputed shall not be accepted on duty and marked absent.

 As far as possible, the contractor shall ensure that the Drivers are in proper neat and clean uniform while on

 The contractor shall furnish a detail of Driver with their names/designation/Address and License particulars

for record of the Officer.

 Driver shall be with good vision and physical fitness. The lodging and boarding of Driver shall be borne by

owner. Driver must have valid Mobile number (register at this office) with mobile instrument.

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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 The Driver should be provided with enough money to cover the cost of Diesel, repairs and incidental

expenditure which occur in journey.

 The contractor, his Drivers, agents, servants or any other workman engaged in performance of the contractor

must observe safety rules and regulations while going to work sites/installation should any mischief, take

place due neglect of safety on paid of any of his workers, the contractor shall be solely liable for all the

 The month-wise log books (in triplicate) in prescribed format shall be maintained by the contractor in respect

of his vehicles playing on hire under the contract. All the entries columns must be properly filled

in/completed as soon as any journey is completed and got signed from the user as well as by the Driver. It

shall be the sole responsibility of the contractor to ensure that log books are properly completed and signed.

Any entry not properly or legibility recorded or left unsigned or having cutting/interpolations/over-writing

shall not be taken into consideration and no payments shall be made in respect of such journeys, unless the

certified by the user/Officer(s).

 On close of the month, the contractor shall prefer bills of hire (in triplicate) to the Officer along with two

copies of the log book sheets of all hired vehicle (originals and second copies).

 Contractor have to install GPS system in their vehicle at his own cost and submit the report of same systems

at the time of bill passing with log-book.

(3) Formula for consider in Price Variation:

Formula for considering price variation- No price variation will be payable on cost of oils / tyres, tubes etc. Only

charges in price of Diesel will be adjustable. For every Ten paisa increase/decrease in price of fuel per KM payable

price shall go up or down by one paisa. This will be applicable to the actual km travelled during the month. The

prevailing rate of diesel is Rs. / Litre.

(4) Security Deposit: You have submitted security Deposit 5% of the contract value.

(5) Execution of Agreement: You shall have to execute an agreement on non-judicial stamp paper of Rs.300.00 at

your cost and risk required by the company and it should be also made in Division Office-2, Deesa in presence of

Executive Engineer: DO-2: UGVCL: DEESA.

For an absence beyond two hours and up to one day:- Rs.3000.00 per vehicle.

If the contractor fails to provide the vehicle, the deduction from his RA bill should be made on pro-rata basis

considering the monthly rate payable with 26 working days per month.

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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Company shall have to right to hire vehicle from another agency at the risk and cost of contractor in case of

default of vehicle per day will be charged as penalty as well as cost paid to other agency whose vehicle is hired till

the vehicle provided by you.

(7) Jurisdiction: All disputes relating tom proposed contract will be subject to Dhanera-I jurisdiction only.

(8) Submission of Bills and payments: The bill in duplicate may be submitted to Executive Engineer: Deesa Division

Office-2, along with advance stamp receipt, who (EE: DO: Deesa-2 ) will record and release the payment against the

bill. The payment will be made through RTGS subject to advance stamp receipt from you. Income tax as per Govt

rules in force will be deducted from you every regular bill while making payment. GST tax will be paid as applicable

as per Govt. rules as per tender condition. In case KM travelled beyond limit justification certificate from concern Dy.

Engineer must be submitted with bill and also for night journey separate certificate must with bill.

8 A. TENDER FEE: - Tender Fee is COMPULSORY.

No exemption from payment of tender fees and no price preference to the small, cottage & tiny industrial units

registered under small scale industries of Gujarat state and holding subsequent registration with CSPO/NSIC/DGS&D

registration certificates for the item under tender. Tender Fee will be accepted by RTGS in favour of Uttar Gujarat Vij

Company Ltd., payable at Deesa . Cheque are not accepted & Tenders submitted without tender fee will not be

9 EARNEST MONEY DEPOSIT

A EMD at 1% of the estimated cost is to be paid by RTGS in favour of Uttar Gujarat Vij Company Ltd. payable at

Deesa. Tenders without EMD are liable for rejection. The exemption in payment of EMD shall be given to the small,

cottage & Tiny Industrial Units registered under small scale industries of Gujarat State and holding subsequent

registration with CSPO/NSIC/DGS&D registration Certificates for the item under tender. Otherwise tender / offer will

be ignored. The Xerox copy submitted or SSI/NSIC must be duly notarized on notarial stamp (ticket) & signature.

Registration certificates submitted other than indented material will not be accepted for weevil of EMD / SD and

without payment of EMD, tender will be rejected out rightly without intimation to the party. No correspondence will

be entertained further in the matter.

10 Technical Bid

The Technical Bid shall be opened on Due Date as mentioned in tender Notice (If Possible), in the presence of those

tenderers who wish to be present. If the Authorized Representative is likely to be present, then he must submit the

authorization letter of the representing company at the time of opening of Bids and this is compulsory Only One

Authorized Representative shall be allowed. Please note that the required documents should be invariably

submitted with tender copy. And tender without documents is liable to be ignored.

Price Bid Should be submitted online in N-CODE Website. If contractor cannot have submitted price bid in N-CODE

website, the Tender will be rejected.

12 EXTENTION OF WORK: -

This tender is for hiring of vehicle on annual rate contract basis for DEESA DIVISION-2 of the company in accordance

with the terms & conditions mentioned here under & schedule ‘B’ indicating the rates appended hereto.

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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13 VALIDITY OF TENDER: -

Executive Engineer Deesa Division-2, who also reserves the right to accept or reject any OR all tenders without

assigning any reasons thereof.

14 SECURITY DEPOSIT

A. Lowest party shall have to pay Security Deposit as, 5%. If party fails to submit SD in prescribed time limit as

mentioned in LOI, UGVCL will take stern action against firm as per rules.

B. SD will also be payable through DD or RTGS. (All Nationalized bank)

15. Documents with bid submission in N-procure:-

-Bidder has to upload scanned copies of original (Notarized/self-attested copies of original-as specified in tender

document) documents with bid and no physical document to be submitted by bidder.

-In case of short submission of documents with bid and/or clarification if any required from the bidder, the required

detail/documents may be asked from bidder in physical form.

-It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form) remain legible and

should not be password protected.

-Find tender copy on tender.guvnl.com and tender.nprocure.com

-Submit your bid on tender.nprocure.com.

16 Uttar Gujarat Vij Company Ltd. reserves the right to accept / reject /Cancel any or all the offers / tenders, extend

dates and / or re-advertise tender, and /or modify the process at any stage of the process without assigning any

reason thereof. All the tenders shall be opened for acceptance by the undersigned for the period of 90 days from

the date of opening the tenders & the tenderer shall be bound to supply the vehicle on such acceptance at their

17 PERIOD OF CONTRACT:

The period of the contract shall be for 24-Months from the date of commencement order being issued by the

company after completion of all the formalities of the contract as well as execution of agreement by the contractor.

The company reserves the right to terminate the contract at any time without assigning any reasons whatsoever by

giving ten days’ notice in writing to the contractor. In such case, the contractor shall not be entitled to any

compensation by reasons of such termination of contract.

18 AREA OF WORK :

Normally the vehicle shall be required to run within Area of Deesa Division-2, its subdivision. However, if felt

necessary, it shall also be required to run/more anywhere in area of other subdivision of any Division without any

extra cost. as per the directions from the engineer-in-charge.

19 ACCEPTANCE OF TENDER: The Ex. Eng. does not bind himself to accept the lowest or any tender neither any

reasons will be assigned for the rejection of any or part of the tender. It is also not binding upon him to disclose any

analysis report. The undersigned reserved the right to award the work either to a single tenderer or split up the

same among the tenderers.

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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20 EXPLANATION: -Full day absence means absence of a vehicle in all the shifts starting in order of morning to

evening and shifts. In case of any vehicle remains off the road due to major break-down/accident/mishap or any

other reasons beyond human control, penalty shall be condoned up to a maximum of 48-hours at the discretion of

the Engineer. The contractor may, however, in the meantime make his best efforts to provide a substitute so as not

to allow the work to suffer.

21 The contractor shall be required to supply the vehicle strictly in accordance with the specification laid down in

the tender papers. Any vehicle not confirming to said specification shall not be accepted.

22 The vehicle intended to be placed for hiring must have following documents completed in all respects.

I. Registration certificate Book.

II. Road permit. /vehicle of RTO & Contract carriage permit

III. Insurance Certificate covering period of hire.

IV. Tax paid receipt up to the date.

V. Fitness certificate. & Taxi or Maxi passing certificate.

VI. PUC certificate in force.

VII. Driver’s fitness certificate as well as eyes certificate should be provide.

VIII. Any other relevant documents relating to hiring of vehicle required under Road

Transport rules in force from time to time. The certified Xerox copies of the said documents be invariably attached

with the tender for verification.

23 The quoted rates should be the not rate inclusive of the cost of all types of fuel, taxes, levies maintenance &

repairs of the vehicle, driver and/of servant’s wages etc.

24 The contractor shall be solely responsible for any fine or penalty if imposed by any authority for any breach,

violation of any of the statures rules, regulations etc.

25 The contractor shall have to insure the vehicle solely so as to fully safeguard against any risk arising out of

accident, theft, fire, riots etc. as well as for any injury, damage, death including company’s employees travelling in

the vehicle. The contractor must follow all the rules, regulations, & enactments under the labour laws relating to

engagements of persons by him.

26 The vehicle once inspected & approved by the undersigned for hire, shall not be changed or substituted by the

contractor without permission except on becoming defective, off road, break down, due to accident etc. In such an

event, the contractor shall give immediate intimation to the engineer-in charge.

27. The kilometer chain of the vehicle must have to be maintained within full occurrence & in absolutely working

order at all the times. Any defect noticed therein must be rectified at the earliest in period not exceeding two days.

Till the time of non-working of the kilometer chain, the kilometer of the journeys made will be decided by the

engineer-in-charges & that will be binding upon the contractor The company will allow billing of kilometers on the

basis of opening reading as soon as arrival of vehicle at the company’s head quarter & on closing reading after

completion of daily journey.

28 The vehicle shall commence duty at the head quarter of engineer.

29 The contractor shall provide stand by vehicle to ensure prompt substitute arrangement should any hired vehicle

go off road due to major break-down, mishap etc. or any other reasons so as not to allow the company’s work to

suffer. The substituted vehicle shall also be in acceptable condition as compared with the hired vehicle.

30 In case hired vehicle remains absent or fails to report duty, the company shall recover the full amount paid as

hiring charges for the alternate vehicle engaged for the company’s work as penalty, subject to minimum Rs.1500/-

per day whichever is more.

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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31 The contractor shall ensure observance of proper discipline by him and/or his driver staff if any engaged in

performance of the contract. They must not indulge in the use of drink or drug. They must behave in a polite &

courteous manner with the company’s employees. In case of any complaint against any driver etc. The contractor

must change him & in case he fails to do so, such driver shall not be accepted on duty & vehicle on which such staff

is deputed shall be marked as “Absent”. As far as possible, the contractor shall ensure that the driver is in proper

neat & clean uniform with shoes while on duty.

32 The driver & any other staff if any engaged by you for the performance of the contract shall observe safety rules

& regulations while going to work- site/installations. If any mischief takes place due to neglect of safely precautions

on part of any of your staff, you will be solely liable for all the consequences.

33 The contractor shall indemnity the company against all suits actions, proceedings etc. arising out of any claim or

demand for breach of any rules regulations, default etc. On the part of the contractor during the performance of this

contract. Further the company does not assume any responsibility, liability for the accident to the vehicle & your

engaged staff & shall not give any compensation for the same. The contractor shall have to execute the indemnity

bond in the prescribed format on a stamp paper of appropriate value at his cost for the same. The contractor shall

have to enter into an agreement on the non-judicial stamp paper of the appropriate value at his own cost with the

34 Vehicle wise & month-wise log-sheet in triplicate in the pattern of the company shall be maintained by the

contractor & completed in all respect & get signed by the engineer-in charge & driver daily. Any entry or properly

recorded or left unsigned or having interpolations, overwriting etc shall not be taken into consideration & no

payment will be made in respect of such journey unless the same are certified by the engineer-in charge. On closed

of the calendar month, the contractor shall prefer the bill of hire vehicle to the engineer-in-charge enclosing there

with two copies of the log-sheet for checking & verification & for the purpose of passing the bill. The contractor shall

also furnish the slip in the prescribed format giving details of daily journey duly signed by the engineer-in-charge &

driver. The cost of slip shall be borne by the contractor. The engineer-in charge shall also be required to give a

certificate, along with the bill, to the effect that all the entries recorded in the log-sheet of the vehicle for the month

have been duly verified & checked & found correct as well as found to have been made in the interest of Board’s

benefited work only also recommended for payment.

35 The payment of each calendar month at the quoted rates shall be made in the succeeding month within 30 days

from the date of receipt of bill by RTGS.

36 The company also reserves the right to enter into a parallel contract with any agency at any rate & on any terms

& conditions as deemed fit even during the currency of this contract.

37 There should be any statutory increase/decrease as the case may be in the cost of diesel by an order of central or

state government marginal increase/ decrease in rate of hiring will be given by the company as per the formula

given below. No price variation will be payable on the cost of oil, tyre, tubes etc. only charge in the rate of diesel will

be adjustable. Basic rate of diesel will be considered as prevailing on the date of issue of commencement order. The

increase/decrease in rate of diesel should invariably supported by the documentary Evidence. Formula: Rate per

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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kilometer will be increased/decreased, as the case may be by one paisa per kilometer for every Increase/decrease in

the rate of diesel by 10 Ten paisa) per litter. This will be applicable to the actual Km. travelled during the month.

38 GST Tax:- Contractor shall have to submit GST No, PAN number. The rates quoted by the Tenderer in the

Schedule of Rates must include all charges of every type such as fuel, all type of applicable taxes, levies,

maintenance / repairs, driver of contractors’ servant / agents wages etc. GST will be paid as applicable as per Govt.

39 Addressing of Tenders:

Tender must be submitted their Technical Bid & price bid online in electronic format only on N-Procure web site till

last date & time of submission. Offers in physical form will not be accepted in any case.

40 Any dispute or difference arising under, out of or in connection with the contract shall be subject to the exclusive

jurisdiction of Dhanera-I

41. THE TENDRER WILL HAVE TO GIVE FOLLOWING UNDERTAKING

(1) I/We hereby agree to abide by to fulfill all the terms & provisions of the tender & contract for work as applicable

& in default thereof to for feet & pay the company the sum of money due.

(2) The full amount of earnest money deposit paid herewith should in absolutely forfeited to the company, should

I/We do not deposit the full amount or specified security deposit within specified time.

(3) I/We hereby confess that I/We have made myself / ourselves fully aware of all the terms & conditions of the

tender & General standard conditions of the contract for execution of work of the company & any ignorance of any

of the conditions will not absolve me/us from the liability to abide by the same.

Executive Engineer

Contractor's signature with seal. UGVCL,Deesa D.O-2

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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Articulated Hydraulic Elevating Platform mounted on Vehicle રોજના ૧૨ (બાર) કલાક તથા માિસક ૧૫૦૦

૪. કં પનીના િનયમ અનુસાર ગાડીની કામગીરી અંગેની GPS મુજબની લોગબૂક ફરિજયાત પણે રાખવાની રહેશ,ે જેમાં મુસાફરી

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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૨૨. ઠે કેદારને તેમના માિસક િબલની ચુકવણી GPS મુજબ ર ેકોડ થયેલ િકલોમીટરન આધાર ે જ કરવામાં આવશે.

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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૩૯. ગાડીમાં ફા ટટે ગ અને પીએસ (GPS) િસ ટમ ફર યાત લગાવવાની રહેશ.ે

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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(On the letterhead of the company)

Declaration of compliance u/s Section 206AB r.w Section 206CCA of the Income Tax Act

Executive Engineer,

UGVCL- Divn. Office,

Sub: Declaration regarding filing of Income Tax Returns for past years

It is to inform you that Finance Act 2021 has introduced new provision w.e.f. 1st July 2021 vide section

206AB/206CCA under Income Tax Act 1961 for deducting/collecting TDS/TCS at higher rate for non-filing

income tax return (ITR) which is otherwise required to be furnished under section 139 (1) of the Income Tax

PAN:________________ , hereby declare that I/We have duly filled/ not filed (strike out which is not

applicable) our Income Tax Return for two previous years immediately preceding the previous year in

which tax is required to be deducted/collected for which time limit for filing u/s 139(1) has expired and

hence TDS/TCS should be/should not be deducted/collected (strike out which is not applicable) at a

Details of ITR filling has been mentioned below

Assessment Year Acknowledgment Number Date of Filing

Further, we do hereby declare that the above declaration is true and correct to the best of my/our knowledge

and belief. In case, there is any tax liability, interest or penal impositions upon UGVCL on account of this

representation/declaration, I/we undertake to fully indemnify you/organisation for the same.

Name of the person / Organisation:

Authorised Representative:

Signature: Date: -

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR MISHANDALING OF MATERIAL

Ref: - Tender No: DISCOM/_______________________________

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each

quoted item of the tender along with the Technical Bid.

I/We_____________________________________ authorized signatory of

M/S_____________________________ hereby declare that none of the Proprietors/ Partners/ Directors

not under any criminal investigation for any kind of fraud for theft of material or/and with handlings the

material and any civil and/or criminal case pending for such matter listed by GUVNL and or any

subsidiary companies viz.PGVCL/UGVCL/DGVCL/MGVCL / GSECL / GETCO for the tendered items

Seal of the Firm

Signature of the Tenderer with Designation

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST THEREOF)

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.

Ref: Tender No.:

_________________________________hereby certify that M/S

__________________________________________ and their proprietor / any partner / any directors of the

firm is not stop deal and/or banned for business dealing and/or black listed by GUVNL and/or their any

subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL.

Signature of Tenderer

Seal of the Firm

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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ANNEXURE - DECLARATION

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. ,______________ employee of DISCOM at _____________(place) , related

to our _______________designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or

working with DISCOM Gujarat Vij Co.Ltd. at any of its offices or parent Department i.e. Energy &

Petrochemicals Dept., Govt. of Gujarat.

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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DECLARATION IN RESPECT OF CONFLICT OF INTERESTTENDER NO:

01 Name of Firm

Office AddressPhone No.

Works Addressas per Vendor

Registration Phone No.

03 Fax No.Email ID

Private Limited Company / Public Limited Company / Limited Liability

04 Type of Firm Partnership (LLP) / Partnership Firm / Proprietor Firm

(Tick whichever is applicable)

06 GST No. of Firm

Names of all Directors/LLP Partners/ Partners / Proprietors of Bidder Firm with DIN (if

any) and full address (as on the bid submission date)

Full Name DIN Full Residential Address

The details of Legal Representative / Agent of the Bidder Firm are as under:

Full Name of Legal

Representative / Agent

Whether employee ofBidder-Firm or

Office Land-line Nos.

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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Whether acting as Legal Representative / Agent in

any other Private Limited Company or Public

Limited Company or Limited Liability Partnership

(LLP) or Partnership Firm or Proprietor Firm? If

WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted item by any other

Private Limited Company or Public Limited Company or Limited Liability Partnership (LLP) or Partnership Firm or

Proprietor Firm in which any relative of any Director or Partner or Proprietor of Bidder Firmis a Director, Partner or

Proprietor. The word “relative” is defined as under:

The Companies Act, 2013 Sec 2(77) “relative’’, with reference to any person, meansany one

who is related to another, if—

(1) they are members of a Hindu Undivided Family;

(2) they are husband and wife; or

(3) A person shall be deemed to be the relative of another, if he or she is related toanother in the following

manner, namely:-

a. Father including step-father,

b. Mother including step-mother,

c. Son including step-son,

f. Daughter’s husband,

g. Brother including step-brother,

h. Sister including step-sister.

WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to ‘Conflict of

Interest’ of Tender No. . The detailed Clause is asunder:

“A bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict of interest

can lead to anti-competitive practices to the detriment ofProcuring Entity’s interests. The bidder found to have a

conflict of interest shall be disqualified. A bidder may be considered to have a conflict of interest with one or more

parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; orthey have relationship with each

other, directly or through common third parties, that puts them in a position to have access to information

about or influence on the bid of another bidder; or

d) bidder participates in more than one bid in this bidding process. Participation by a bidder in more than one

Bid will result in the disqualification of all bids in which the parties are involved. However, this does

not limit the inclusion of the components/ sub-assembly/ assemblies from one bidding manufacturer in

more than one bid.

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com

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e) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one agent

cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. One

manufacturer can also authorize only one agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf;and

2. Indian/ foreign agent on behalf of only one principal.

f) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical

specifications of the contract that is the subject of the Bid;

g) In case of a holding company having more than one independently manufacturing units or more than one

unit having common business ownership / management, only one unit should quote. Similar restrictions

would apply to closely related sister companies. Bidders must proactively declare such sister/ common

business/management units in same/ similar line of business.

h) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from time to

We hereby certify that our Firm M/s. _(Firm Name) do not have any conflict

of interest with other bidders for particular quoted item viz. (Item Name) .

We hereby declare and confirm that the above information and particulars are true andcorrect.

For _(Firm Name)

Stamp / Seal of Firm Signature of Director / Partner/Proprietor / Authorized SignatoryName:

Signature of Tenderer: Company’s Round Seal:

Regd. & Corporate Office: Division Office-2:

Visnagar Road, MEHSANA – 384001 Gujarat Opp.Akhol Nani B/H Mahalkali mandir.

Telephone: (02762) 222080-81 Malgadh-Kupat Road First floor Deesa–385535

Telephone: (02744)

e-mail: [email protected]

e-mail: [email protected]

Website: www.ugvcl.com