REWORK OF ITEMS 4 TYPES - MACHINING AND SURFACE TREATMENT

ACCEPTANCE OF TERMS & CONDITIONS

Name Of the Sub-contractor:

Tender No.: HAL/BKP/SC/2026-27/98221539/1

Sl. No. Parameters HAL General Terms & Conditions Acceptable Yes / No If No, Reason for Non acceptance

1 Price a) Please confirm whether the tendered items are quoted at your end . Ensure that, Quotation should be on F.O.R. basis to H.A.L. Barrackpore Division, Barrackpore including Packing & forwarding/Freight up to delivery to Barrackpore Division stores.

b) Sub-contractor has to quote for the Operation nos mentioned in ANNEXURE-I w.r.t. Master Process Sheet All other operations as per approved MPS is under the scope of HAL Barrackpore. The quotation submitted should be considering any special tooling cost and the value of scrap generated during fabrication/machining. The Scrap need not to return to HAL Barrackpore.

c) Prices are firm and fixed till the delivery of all items as per the order. Prices quoted should be inclusive of all taxes/GST and statuary duties. Taxes/GST, Duties OR any other Government/statutory levies should be clearly indicated separately. We do not issue Form ‘C’ / Form ‘D’ / Form 37. Bidder should invariably indicate the rate at which these are payable otherwise price quoted shall be considered to be inclusive of all the above elements. Any claim on the above by bidder subsequent to placement of order will not be entertained. If these elements appear in the quotation and there is revision in the applicabletaxes/GST rates, Duties or any other Government/statutory levies as per norms, the same will be honored as per prevaling rates at the time of delivery with respect to accepted & acknowledged delivery schedule.

d) Machining and Surface Treatment rework of items to be done with items supplied by HAL Barrackpore Division as per Scope of Work ANNEXURE I with reference to Drawings, Master Process Sheets (MPS), PS , HPS standards etc.

2 Delivery Schedule Items should be given to supplier based on PO placed for rework on staggered basis as per HAL BKP requirement. After rework, items to be returned by the subcontractor within 4 weeks from the date of receipt of CAT D items from HAL.

3 Payment term 100% payment on acceptance of components & finalization of Receiving Report at HAL BKP stores.

4 Validity of offer The offers should be kept valid for our acceptance in all respects for a minimum period of 180 days from the date of opening of Tender.

5 Issue of material Items will be issued by HAL Barrackpore Division Stores as Free Issue Material (FIM) after submission of Indemnity Bond as per order by the sub-contractor. Sending items to the sub-contractor is HAL responsibility by HAL cost whereas reworked items to be sent to HAL will be sub-contractor's responsibility by their own cost by Air/Courier/Personnel mode.

6 Packing, Forwarding and Transportation a) All items should be properly packed in re-openable transparent individual packet with Part No marking and to be forwarded to HAL in a reliable transport mode to avoid damage during transit.

b) All the transportation from sub-contractor including receiving items at Barrackpore Divison stores, intermediate movement in case of rework has to be borne by the sub-contractor.Only Transportation from HAL Barrackpore Division to sub-contractor will be borne by HAL.

7 Tooling Price to be quoted inclusive of all type of tooling cost as required to fabricate the items. Any Special Tools and Gauges required will be not be supplied at all.

8 Prerequisites for Tender Acceptance The following documents to be uploaded in the HAL e proc portal for acceptance of Technical Bid. (i) Technical Terms and Conditions as per ANNEXURE A. (ii) Acceptance of Terms and Conditions as per ANNEXURE IV. (iii) Job Work Details Summary as per ANNEXURE VI. (iv) Undertaking on Declaration Certificate w.r.t. Transfer of Technology as in ANNEXURE IIc (v) Omnibus Non-disclosure Agreement as per ANNEXURE B wherever applicable. The following documents to be uploaded in the HAL e proc portal for acceptance of Price Bid. (i) Price Bid as per ANNEXURE V.

9 Technical requirements & process approval a) All HAL supplied CAT D items to be reworked as per the HAL supplied controlled drawing and approved Process Sheets/Plan with full technical details.

b) Any alternate technology / methodology can be used for reworking these parts only after prior approval of HAL Process Planning/Methods. Any minor amendment / notifications in the detail parts as issued by HAL Process Planning / Design Departments at later date has to be incorporated by Sub-contractor at no additional cost.

c) Each Inventory part no. is having suffix -E which signifies external operations to be carried out as per Drawings & MPS provided by HAL, Barrackpore

10 Undertaking with supplies a) Vendor has to certify that they have used same items which was supplied by HAL for reworking that particular part.

b) Vendor has to declare that they will be held responsible if any failure/discrepancy occurs due to mismatch of items in future and HAL will have full authority to take any appropriate action against them.

11 Preservation of Items & drawings a) All items received from HAL shall be properly identified with the order number, specification and quantity. These shall be protected from misuse, loss, damages and deterioration, properly stored at suitably identified and marked place.

b) HAL supplied items,drawings and other documents are sole property of Barrackpore Division and needs to be preserved till the completion of purchase order and to be returned to HAL Barrackpore Division after completion of order.

12 Quality / Inspection a) Barrackpore components are all airborne items that involve life critical/flight safety components. Airworthiness of these parts are utmost important and hence Sub-contractor should have quality assurance system procedure inline with HAL QA.

b) HAL Quality Assurance will examine and certify the First Article Inspection at HAL, and give their acceptance. Production batch to be started only after acceptance of first off components by HAL.

c) Sub-contractor shall carry out detailed self inspection along with profile projector/CMM report for critical dimensions wherever neccessary on all these parts and record 100% dimension for each item and offer to HAL inspection for clearance and acceptance. However, if necessary HAL will depute an inspector and accept the components at Sub-contractor's premises. The decision of HAL inspector will be final.

d) Sub-contractor shall inform if any non- conformance noticed during rework or during dispatch of products to HAL.

e) Vendor should submit the MPS duly filled and signed, to HAL along with each supply. The Process sheet has to be prepared in accordance with HAL provided Route Book by the Sub-contractor and approved by HAL-Methods Engineering department .

f) Pre-dispatch inspection will be done by HAL QA inside Sub-contractor's premises if required. The report furnished by HAL Barrackpore Division Inspector will be final and binding on Sub-contractor. The Sub-contractor shall provide inspection facilities free of charge. The intimation regarding readiness of items should be given by the Sub-contractor in writing seven days in advance in order to enable HAL Barrackpore Division to depute inspector to carry out inspection. Final inspection & acceptance of components will be carried out in HAL’s premises.

g) Authorized representatives of HAL/our customer and Regulatory authorities like DGAQA and DGCA have the right to acess the facilities and applicable records during the execution of contract.

13 Rejection allowance / rework The permissible rejection allowance is 5% (or rounded to next higher whole number ) of the PO quantity. HAL shall recover the cost of items rejected in case the rejection exceeds the permissible limit. All rejections are to be supplied back to HAL without fail. Incase of return of supplied items back to Sub-contractors due to deviation, to and fro charges to be borne by Sub-contractor.

14 Liquidated damages Liquidated damages will be applicable in case of delayed supplies @ 0.5% per week (or part thereof) of the value of items so delayed subject to maximum of 5% of such delayed supplies.

15 Indemnity Bond Indemnity Bond equivalent to the cost of items lying at any point of time at Sub-contractor’s premises need to be submitted before the receipt of items from HAL. The indemnity bond shall be provided in stamp paper. The format may please be collected from Barrackpore division in the event of placement of order.

16 Risk purchase In the event of the Sub-contractor failing or regretting to execute the order, within one month after the expiry of the delivery date indicated in the orders or any extension granted thereof specially by HAL Barrackpore Division, HAL Barrackpore Division at its discretion in addition to levying liquidated damages as per liquidated damage clause above, will also have the right to initiate risk purchase and get such items, which remain undelivered, manufactured from alternate sources and recover the extra cost thus incurred by HAL Barrackpore Division from the Sub-contractor.

17 Omnibus Non Disclosure Agreement Scanned copy of executed Omnibus Non Disclosure Agreement (NDA) with HAL to be uploaded. In case, the bidder has entered into an Omnibus NDA with HAL Barrackpore, the bidder may not be required to upload the scanned copy of the Omnibus NDA along with the tender.

18 Parallel agreement / contract Nothing in this agreement / contract precludes HAL Barrackpore Division from entering now or hereinafter into any agreement / contract with others for surface treating and supply of same or similar goods.

19 Termination of contract In the event of HAL being not satisfied with the performance of the Sub-contractor at any point of time, in terms of either quality of job or care of our material or delivery, also in case the Sub-contractor indulges in malpractices, fraud, cheating etc., HAL Barrackpore Division shall be entitled to terminate the contract, after giving 30 days notice in writing to the Sub-contractor by registered post and under this condition HAL Barrackpore Division will not be liable to pay any compensation whatsoever to the Sub-contractor.

20 Jurisdiction The court at Kolkata (West Bengal) only shall have jurisdiction to deal with and decide any legal matter whatsoever arising out of this contract.

21 Counter Terms and Conditions When counter terms and conditions of the business are offered by the bidder, HAL shall not be deemed to be governed by such terms & conditions unless written acceptance thereof has been given by HAL. No conditions & terms, notice of which has not been given in the tender by bidders submitting quotations will be considered by HAL, if put forward in subsequent correspondence and after placement of order.

22 Sub-contracting / Sub-letting In the event of an order by HAL, Sub-contractor shall not further sub-let to it’s Sub-contractors in executing the order without prior approval from HAL subcontract department. If Sub-contractor is going to use the facilities from their sub-Sub-contractor, the details of such sub-Sub-contractors, their facilities and approval of facilities etc are to be submitted to HAL and prior approval for use of their facilities may be obtained from HAL, Barrackpore division

23 Modification & Improvements/ Drawing changes a) Sub-contractor shall implement minor drawing changes as and if advised during surface treatment and compliance of Project slips/deviation slips/repair schemes related to individual drawings at no additional cost.

b) Sub-contractor should notify HAL, incase of chage in product and/or process definition and, where required shall obtain approval from HAL.

24 Warranty The supplies shall be free from any defects/workmanship and shall be guaranteed for quality/satisfactory performance for a period of 12 months from the date of acceptance. Any defects because of faulty workmanship noticed during the guarantee period shall be rectified by the Sub-contractor free of cost. In case, where full checking is initially not possible and the final inspection will be done at the time of actual production, the defects if any noticed at that time will be reported immediately to the Sub-contractor. In case the Sub-contractor fails to rectify within 30 days from date of notification, the cost of items and the other charges paid Sub-contractor will be recovered from pending bills/BG/Security deposit of the Sub-contractor.

25 Appropriation Whenever any sum of money is recoverable from sum of money payable by the bidder, HAL shall be entitled to recover such sum by appropriating in part or whole by deducting any sum then due or which at any time thereafter may become due to the bidder in this or any other contract entered by HAL as a whole its Divisions and Branch offices etc., held by him alone or in partnership with others. Should this sum be not sufficient to cover the full amount recoverable, the bidder shall pay to HAL on demand the remaining balance due.

26 Applicable Law This contract shall be governed by and subject to and interpreted and construed in accordance with the Laws of Republic of India, as may be in force from time to time.

27 Arbitration All disputes or differences whatsoever arising between the parties out of or relating to the construction meaning and operating or effect of this contract or the breach thereof shall be settled by arbitration in accordance with the rules of arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties.

28 Work & Payment During Arbitration Work under the contract shall if reasonably possible continue by mutual agreement during the arbitration proceedings and no payment due to or payable by HAL will be withheld without reasonable cause and merely on account of the tendency of such proceedings unless the same is subject of arbitration.

29 Fall Clause a) The price quoted shall be in no event exceed the lowest price at which you sell the stores or offer to sell stores of identical description to any person(s) / organization including the purchases by any department of the Govt. of India, the State Govt. or any statutory undertaking of Govt. of India / State Govt., as the case may be during the period till the completion of the performance of the order placed and during currency of the order.

b) If at any time during the said period, the Seller reduces the sales price, sells or offer to sell such stores to any person(s) organization including the purchaser or any department of Govt. of India or State Govt. and any statutory undertaking of the Govt. of India / State Govt. as the case may be, at a price lower than the price chargeable in the order, Seller shall henceforth notify such reduction / sales or offer to sale to Hindustan Aeronautics Ltd., and the price payable in the order for the stores supplies after date of coming into force such reduction or sale or offer to sale shall stand correspondingly reduced.

30 Response/ Regret Please send your Regret Reply in case the subject item is not covered in your range of products or you are not willing to submit proposal.

31 Applicability of terms & conditions Any order resulting from this enquiry, shall be governed by the General Terms & conditions of contract of HAL, and the same will be printed on overleaf of Purchase order.

32 Despatch Documents a) Sub-contractor has to provide below mentioned documents along with the each supply: 1. Delivery Challan (Final & Internal Operations, if any) 2. Invoice 3. Signed Process Sheet as per Sl.No.12(e) mentioned above 4. Certificate of Conformity(CoC) in prescribed format of HAL QC. Consignment not accompanying any of the above documents will be returned back to the sub-contractor.

b) The vendor has to mandatorily indicate the applicable GST rate separately in the invoice at the time of delivery. Also the vendor has to indicate the HSN/SAC (Service Accounting Code) as applicable in their invoices. Separate invoices to be submitted against each delivery challan (DC) at the time of delivery. There shall be a separate DC for each part loaded against HAL material gate passs (RMGP)/Despatch advice (DA). Work Order No., HSN/SAC code, Quantity, RMGP/DC No., P.O. No. to be mentioned in the documents wherever applicable. Quantity on documents shall match with delivered quantity. Vendor may please adhere to the above guidelines while preparing the dispatch documents.

33 In the event the values in figures and in words do not match, the values in words would be considered as final.

34 HAL, Barrackpore Division reserves the right to reject, partially or fully, offers received. HAL, Barrackpore Division also reserves the right to modify (by adding or deleting)/relax any of the tender condition/give some time for compliance after opening of Technical bid if feel necessary for competitive offer or for smoothness of execution of order without asserting any reason to any contractor.

35 Late / Delayed Offers Will Not Be Considered.

36 If purchase order is not placed on you, you should positively return back the drawings/technical specifications provided to you by HAL Barrackpore division.

37 The participating MSEs in a tender, quoting price within the band of L1 + 15% may also be allowed to supply a portion of the requirement by bringing down their price to the L1 price, in a situation where L1 price from someone other than MSE. Number of vendors to supply at L-1 rate and terms provided bidders other than L1 agree to L1 price : 1. 2 in the ratio 50%:50% 2. 3 in the ratio 40%:30%:30%.

38 Please mention about the status of your firm or company whether: (A) MSE (B) Small Scale Industries (SSI) (C) Ancillary Unit (D) Large / Small (E) Agent (F) Stockiest (G) General order Sub-contractor (Please indicate your Registration Number).

39 In case of MSME vendors, please mention whether they are SC/ST unit or not? If yes, suitable certificate to be enclosed.

40 Sub-contractor to send bank details duly verified by bank. If it is submitted earlier, then only bank details to be mentioned here.

41 All other general terms and conditions as per Annexure-III are acceptable. However, Terms & Conditions mentioned in Annexure-IV will supersede the same mentioned in Annexure-III.

Name of the Sub-contractor:

Enquiry No. : HAL/BKP/SC/2026-27/98221539/1

Quote Ref. : Date (dd/mm/yyyy)

SL. NO. PART NO. PART DESCRIPTION JOB WORK DESCRIPTION QTY. (In Nos.) UNIT COST (In Rs.) TOTAL COST (In Rs.)

1 31306800004-RP HUB OPRN NOS: 10 TO 60; 80 TO 110 TO BE OUTSOURCED AS PER MPS NO.MPS-3130.68.00.004-RW-2. 150 0.00

2 3160.60.10.001-RM TORQUE SHAFT OPRN NOS: 10,30,40 & 50 FOR PRE-GRINDING,SHOT PEENING,NICKEL PLATING,FINAL GRINDING AS PER MPS NO.MPS-3130.60.10.001-RW-ES-2. 150 0.00

3 A1-59366-RP PIN OPRN NOS: 10, 30 TO 40 FOR JOB WORK -GRINDING, HARD CHROME PLATING & GRINDING AS PER MPS-A1-59366-RW-2. 50 0.00

TOTAL VALUE (in Rs.) 0.00

Total value in Words (Rs):

Packing & Forwarding if any (%)

HSN/SAC code as applicable

GST as applicable (%)

Others (to be specified below) (%)

BANK DETAILS (Name & address of the Bank, Account No., IFSC code & type of A/c) Sub-contractor to send a bank details duly verified by bank. If it is submitted earlier, then only bank details to be mentioned.

ADDITIONAL CLAUSE (If any)

Note: 1. In case additional conditions are required, the same will be enclosed separately. 2. Price Bid is to be uploaded strictly in the Price Bid format as per the above EXCEL SHEET. 3. Sub-contractors are required to fill the fields in Yellow colour only in the Price Bid format. Columns containing SL. NO., PART NO, PART DESCRIPTION, REMARKS and QTY. (In Nos.) of Price Bid format are not to be altered/corrected.

TECHNICAL TERMS & CONDITIONS

Name of Sub-Contractor:

Tender No. HAL/BKP/SC/2026-27/98221539/1

Sl. No. Description Essential/ Desirable Complied (Yes/No)

1 Parts will be given to supplier based on P.O. placed for rework on staggered manner as per HAL, Barrackpore requirement. Minimum staggered batch qty for loading is one (01) no and Maximum staggered batch qty for loading is three (03) nos. ESSENTIAL

2 Any alternative technology/methodology may be used on the part, only after prior approval of HAL process planning/methods department. Any minor amendment/notifications in the parts as issued by HAL process planning/design/methods departments at later date will be incorporated by supplier at no additional cost. ESSENTIAL

3 Inspection & final acceptance of component will be carried out in HAL premises and acceptance will be certified by HAL, Quality Department. ESSENTIAL

4 Vendor has to certify that they have used same material which was supplied by HAL for rework that particular item. Vendor has to declare that they will be held responsible if any failure/ discrepancy occurs due to mismatch of material in future and HAL will have full authority to take any appropriate action against them. ESSENTIAL

5 The re-work operations has to be carried out by sub-contractor nearby vicinity of HAL Barrackpore or in and around Barrackpore / Kolkata so as to minimise delay in production time and transportation cost. ESSENTIAL

6 Supplier should submit work done report, process sheet endorsed with all columns filled with complete details along with the item. ESSENTIAL

7 The special processes like Surface coating, Heat treatment, Welding, etc. as per Master Process Sheet must be approved by DGAQA (Director General of Airworthiness Quality Assurance) or NADCAP (National Aerospace and Defence Contractor Accreditation Program). Copy of valid NADCAP / DGAQAapproval required for the surface treatment processes mentioned against eachof the tendered items, to be furnished along with the tender. Incases, where facilities for the designated rework including surface treatmentprocesses as per tender are available with the vendor but without HAL or DGAQA or NADCAP approval, those unapproved facilities will be vetted by HALBarrackpore QC dept. and/or DGAQA in the technical evaluation stage andaccorded approval for acceptance of offer. ESSENTIAL

8 Machining operations i.e. OD grinding, ID grinding , lapping etc required for the tendered items may be carried out from HAL approved machining subcontractors with prior approval of HAL Barrackpore before commencement of rework. ESSENTIAL

9 Delivery Schedule: FAI* lead time: 3 months Production batch delivery lead time: 1 month (4 weeks). FAI to be supplied within FAI due date which is 3 months from receipt of order/ issue of parts for rework/ date of last technical input from HAL (excluding in house operation if any), whichever is later.Each production batch to be supplied within 1 month from the date of acceptance of FAI or date of issuance parts for rework, whichever is later. ESSENTIAL

10 Each inventory part no. is having suffix -RP/RP1 / RM etc which signifies external operation to be carried out as per Drawing & MPS provided by HAL, Barrackpore. DESIRABLE

11 For any technical clarification or understanding the job, supplier may visit HAL, BKP before submitting the quotation. DESIRABLE

JOB WORK DETAILS SUMMARY

Name of Sub-Contractor

Tender No HAL/BKP/SC/2026-27/98221539/1

Sl. No. Part No Part Name Job Work Description QTY UOM Vendor's Compliance (YES/NO)

1 31306800004-RP HUB OPRN NOS: 10 TO 60; 80 TO 110 TO BE OUTSOURCED AS PER MPS NO.MPS-3130.68.00.004-RW-2. 150 NO.

2 3160.60.10.001-RM TORQUE SHAFT OPRN NOS: 10,30,40 & 50 FOR PRE-GRINDING,SHOT PEENING,NICKEL PLATING,FINAL GRINDING AS PER MPS NO.MPS-3130.60.10.001-RW-ES-2. 150 NO.

3 A1-59366-RP PIN OPRN NOS: 10, 30 TO 40 FOR JOB WORK -GRINDING, HARD CHROME PLATING & GRINDING AS PER MPS-A1-59366-RW-2. 50 NO.