Tender for providing canteen facility on rental basis at SMIMER Hospital, Surat

Total Estimated Cost of Tender. --

Tender (Bid) Fee (Non Refundable) Rs.1770/- Demand Draft/Banker’s cheque of

Nationalized / Scheduled Bank payable at

Surat in favor of Commissioner, Surat

Municipal Corporation. Tender fee will not be

refunded under any circumstances.

Earnest Money Deposit Rs.41,000/- by Demand Draft/Banker’s

cheque of Nationalized / Scheduled Bank

payable at Surat in favor of Commissioner,

Surat Municipal Corporation.

Downloading of tender documents From :12/01/2026 10.30 Hrs to

Prebid conference D-Block, College Council hall, SMIMER,

Opp. Bombay Market, Umarwada, Surat

Online submission (Last Date) On or before Dt.:27/01/2026, up to 18:00 Hrs.

Last Date of Submission of Tender fee, On or before Dt.:03/02/2026 up to 18.00 Hrs.

EMD and affidavit in Hard copy. To Chief Accountant, Surat Municipal

Corporation, Muglisara, Surat-395003

Gujarat (By R.P.A.D. / Speed Post Only).

The envelope containing the tender form

should be properly sealed and superscribed

with: "Tender for providing canteen facility

on rental basis at SMIMER Hospital, Surat "

Opening of online Technical Bid On Dt.:04/02/2026 (if possible)

Opening of online price Bid Will be intimated later, if required.

 The commercial bid submission should be done on the website https://smctender.nprocure.com

only before the last date & time for submission.

 Price bid in physical form shall not be accepted in any case.

 Submission of Tender fee, EMD and affidavit in hard copy is to be done at above mentioned

address by R.P.A.D. / Speed Post only. S.M.C. shall not be responsible for any postal delay.

 Incase bidder needs any clarification or if training required for participating in online Bid, they can

contact the following office :-

nCode solution – A division of GNFC Ltd.

403, GNFC, Infotower, Bodakdev, Ahmedabad-380 054 Gujarat (India)

E-mail : [email protected] Website : www.nprocure.com

For further particulars contact above office/or visit on following website.

(i) https://nprocure.com

(ii) https://smctender.nprocure.com

MEDICAL SUPERINTENDENT

SMIMER HOSPITAL

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*P Submission of misleading / contradictory / false statement or information and

fabricated / invalid documents.

(P All documents are not notarized as required.

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document’s list / checklist of document (Page No.11)

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TENDER FORMAT (GENERAL)

1 (a) Name of the Tenderer

(b) Party Code as awarded by SMC

(c) PAN no No. :

(d) GST No. No. :

(e) Professional Tax No. No. :

(f) ESIC No No. :

(g) EPF No. No. :

(h) Labour License No. :

(i) Details of Other Licenses held in Yes / No. :

view of provision of any act. No. & Date :

Registration Details/ Validity Date

[Submit attested copy of certificates]

(j) What is the firm of Business

You submit this tender at :

-Sole Proprietor ?

(Registration No. under shops &

Establishment Act.)

-Hindu Undivided Family (HUF)?

-Partnership Firm ?

-Public Limited Company under

the Companies Act?

-Private Limited Company under

the Companies Act ?

-State Govt. owned Undertaking

Corporation/ Enterprise?

-Central Govt. owned

Undertaking Corporation/

-Co-Operative Society?

-Unit known as “Khadi & Village

Industries” as per Khadi and

Village Industries Commission

-Association of Persons ?

-Any Other, Please Specify.

2 Complete Address of the Tenderer

(a) Head Office

(b) Office Nearest to Surat

(c) Name of Contact Person

(d) Phone No. :

3 Give details about your mode of

ensuring supply to SMC.

4 Do you agree to all the terms and [ ] Yes

conditions of the Tender? [ ] No.

If no, then please specify where

and how you differ.

Date: Signature and Seal of

Authorized Person

Tenderer's Seal : _______________________

 REQUIRED DOCUMENT’S LIST / CHECKLIST OF DOCUMENTS

The bidder will be required to upload the duly signed, stamped and notarized color scanned copy to be

seen as original of below mentioned documents in the same order of sequence online on

smc.nprocure.com during e-tendering process:

Mandatory / Attached Remarks*

Details Preferable Yes/No/Not

1 Demand draft for Tender fee Mandatory

Demand draft for Tender Earnest money Mandatory

3 Affidavit on Rs. 300/- stamp paper Mandatory

4 Firm Registration certificate Mandatory

5 PAN Card (personal / Firm) Mandatory

6 GST Registration Certificate Mandatory

Professional Tax registration certificate/ Mandatory

ESIC Registration certificate -

(Wherever applicable)

EPF Registration certificate -

(Wherever applicable)

10 Labour License (Wherever applicable) -

Bank solvency certificate for current Mandatory

financial year (2025-26) of nationalized /

11 scheduled bank (20% of the tender

estimated amount)

Proof of successful execution along with Mandatory

certified copies of the award of work

orders / agreement of running canteen

for one year as mentioned in tender.

Food license / Health Department Mandatory

Licence and Registration certificate of

establishment as applicable as mentioned

Breakup of all applicable taxes alongwith Preferable

14 percentage with HSN Code ( on letter

pad of Charted Accountant)

Income tax return of Last three Financial Mandatory

Tender Set Duly Sign and Stamp by the Mandatory

tenderer and notorized

* Please clarify when document is not attached whether it is not applicable with remarks.

(i) Additional documents other than above if any, required for supporting the claims made by the

bidder should be attached.

(ii) Demand draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format through

online mode (by scanning) while uploading the bid. This submission shall mean that E.M.D. &

tender fee are received for purpose of opening of the bid. Accordingly offer / tenders of those

tenderers whose E.M.D. & tender fee is received electronically shall be opened. However, for

the purpose of realization of E.M.D. & Tender Fee bidder shall send the E.M.D. as well as

Tender Fee in required format in original through RPAD/Speed post so as to reach to Chief

Accountant, Account department (main office) SMC within 7 days from the last date of online

submission of the price bid. Punitive action shall be initiated for non submission of E.M.D. &

Tender Fee in original to Account department (main office) by bidder as follows :

In the first case of non-receipt of the original demand draft in the office of the Chief Accountant of

Surat Municipal Corporation within the stipulated time, penal action will be taken to recover the

penalty as per the table given below.

No. Tender Amount Penalty Amount Rs.

1 Up to Rs. 1.00 crore 10,000/-

2 more than Rs. 1.00 crore and Up to Rs. 10.00 crore 20,000/-

3 More than Rs. 10.00 crore and up to Rs. 50,000 crore 30,000/-

4 More than Rs. 50.00 crore and up to Rs. 100.00 crore 70,000/-

5 More than Rs. 100.00 crore 1,00,000/-

If the tenderer does not deposit the above penalty amount with the Municipal Corporation within

If the tenderer commits such a default/mistake for the second time,

In both the cases punitive action (if the contractor does not pay the tender fee and the security

deposit within the stipulated time, the registration of the contractor will be kept in abeyance for

(six) months and the e-tendering code will be cancelled for 06 (six) months.) will be taken against

Any documents required for supporting the tender bid shall be scanned and sent online in electronic

format and hard copies shall not be accepted separately. (Reference:- Roads and Buildings

Department Circular No.: Parch-102008-5-S, Secretariat Gandhinagar, dated 18/01/2008 and dated

All the documents must be colored scanned to be seen as original. Scanning in black and

white or gray shall not be acceptable.

All the documents must be notarized clearly displaying stamp, number and name of

(iii) E.M.D. & Tender fee, affidavit on non-judicial stamp paper of Rs.300.00 and all other

technical documents shall be submitted online in electronic format also (by scanning) while

uploading the bid.

Only the following Documents shall be submitted in HARD

COPY to Surat Municipal Corporation by all bidders.

 Earnest Money Deposit as mentioned in the tender. (i.e. D.D.

/ Bank Guarantee)

 Tender Fees as mentioned in the tender.

 Affidavit on Non Judicial Stamp Paper of Rs. 300/-

(iv) No documents will be accepted before or after opening of technical

Company/Firm name with seal_____________

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s#(f GST CLAUSE FOR CONSTRUCTION/ ERECTION/ COMMISSIONING /INSTALLATION/ REPAIRE/

MAINTENANCE/RENOVATION/ FABRICATION OF STRUCTURE INCLUDING BUILDING(MEANS ALL

WORKS CONTRACT/TURN KEY PROJECTS/SUPPLY OF MATERIAL/GOODS)

GST(Goods & Service Tax) has come in existence from 1st July,2017.Contractor/Successful

Bidder is bound to pay any amount of GST prescribed by the Govt. of India as per the

Terms of contract agreed upon during the course of execution of this Contract.

During the course of execution of contract, if there is any change in Rate of GST(Goods &

Service Tax) by the Government, the same shall be reimbursed / recovered separately by

SMC, subject to the submission of original Receipt/Proof for the amounts actually remitted

by the successful Tenderer /Contractor to the Competent Authority along with a Certificate

from Chartered Accountant of Contractor / Successful Bidder certifying that the amount of

GST paid to the Government and the same shall be intimated / submitted/claimed within

( Thirty ) Days from the date of payment. Remittance of GST within stipulated period shall

be the sole responsibility of the Successful Bidder/Contractor, failing which, SMC may

recover the amount due, from any other payable dues with SMC and decision of Municipal

Commissioner shall be final and binding on the Contractor / Successful Bidder in this

regard. Further, the non-payment of GST to the Government may lead to the termination of

the contract and forfeiture of Security Deposit / Performance Guarantee Amount.

If imposition of any other new Taxes /Duties /Levies / Cess or any other incidentals etc. or

any increase in the existing Taxes / Duties / Levies /Cess or any other incidentals

etc.(Excluding GST) are imposed during the course of the contract, the same shall be borne

by the Contractor / Successful Bidder only, in no case SMC shall be liable for the same.

The contractor will submit the invoice to the SMC having GSTIN of SMC mentioned therein

and the taxes shall be shown separately on the face of the invoice so as to claim as ITC by

s#)f All the applicant contractors are required to have their own employers code number under

EPF Act, 1952 and are required to comply the applicable provisions of said statute regularly

s$_f .HFZNFZ[ SM.56 5|SFZGF\ 5FG0[DLS VYJF TM V[5L0[DLSDF\ 5MTFGF\ SD"RFZL DF8[GF\

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TFSLN[ 5ZT ,[JFGM VlWSFZ ;]ZT DCFGUZ5Fl,SFG[ K[ VG[ ZC[X[P

;]ZT DCFGUZ5Fl,SF4 ;]ZTP

p5Z H6FjIF D]HAGL TDFD XZTM D[\ JF\RL K[P ;DHL K[P

VG[ DG[ A\WGSTF" K[P VG[ ZC[X[P ;CLP

.HFZNFZGL ;CL o

(To be signed on a Rs. 300/- stamp paper attested by notary)

 I/We have carefully read all the terms and conditions & have satisfied ourselves of the

meaning implied therein and after fully understanding all the implications of these terms

and conditions. We agree with them without any reservation, and undertake to abide by it

fully and unconditionally. We understand that in the event of any declarations and

contents being false or untrue the contract is liable to be terminated & black-listed.

 I/We, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I/We also understand that in case of wrongful / false

information, corporation is entitles to take any civil & criminal punitive action against me /

 The undersigned also hereby certifies that neither our firm M/s

____________________________________ nor any of its constituent partners have

abandoned any work in India nor any contract awarded to us has been rescinded during

last five years, prior to the date of this bid.

 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

government or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the SMC to verify our statements or our

competence and general reputation etc.

 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the SMC.

 The SMC and its authorized representatives are hereby authorized to conduct any inquiries

or investigations to verify the statements, documents, and information submitted in

connection with this bid and to seek clarification from our bankers and clients regarding

any financial and technical aspects. This Affidavit will also serve as authorization to any

individual or authorized representative to any institution referred to in the supporting

information, to provide such information deemed necessary and requested by

representative of Surat Municipal Corporation to verify statements and information

provided in the Tender or with regard to the resources, experience and competence of the

Signed by the Authorize signatory of the firm

Title of the office

Name of the firm

Note:- The affidavit format as indicated above to be furnished on non-judicial stamp paper of

Rs.300 and duly notarized.

Name of work: Tender for providing canteen facility on rental basis at SMIMER

Hospital, Surat

Online Tender Notice No. SMIMER/HOSPITAL/MEDICAL SUPERINTENDENT/24/2025-26

Sr. Description Rent for one month (Rs)

Net Total Gross Rent Amount

Maximum Amount of Amount per per year

rent for one GST (Rs) month (Rs) (Rs)

1 Rent for premises providing Price to be quoted online only

canteen with dining hall facility

on rental basis at SMIMER

Hospital, Surat (First year) and

subsequent every year 10% rise.

Note : It is mandatory to mention amount of GST

Signature of the Tenderer with seal MEDICAL SUPERINTENDENT

SMIMER HOSPITAL