INVITATION TO BID FOR PROVIDING SECURITY SERVICES At 148-A Village: Mora, Opp. L&T, Surat-Hazira Road, Surat-394517, Gujarat

Estimated Cost of the tender Rs. 1.94 Crore (including

Tender Fees Amount Rs.8,850/- (including 18%

Earnest Money Deposit Amount Rs. 1,94,000/-

Online [e-tendering ] tender/offer submission 25th June,

last date up to 15:00 hrs only

Physical receipt of all the relevant documents 25th June,

last date up to 14:00 hrs

Date of opening of Envelope for Tender fee, 25th June,

EMD and technical BID physical as well as on

line opening at 16:00 Hrs.

Term of Service One Year

Validity of rates 180 days from last date of

BID submission.

BIDDER need not to buy Tender from GSEG office. BIDDER can download

Tender Documents from the Web-Site and submit tender fee at the time of

submission of Physical Tender. BIDDERs should be in touch with website

https://gsegtender.nprocure.com for information regarding revision/

corrigendum/ amendment in tender till due date of on line submission and

thereafter. No separate correspondence/ advertisement will be done in this

Assistant General Manager (Commercial)

GSEG, Gandhinagar

GUJARAT STATE ENERGY GENERATION LTD

GUJARAT STATE ENERGY

GENERATION LTD.

INVITATION TO BID

FOR PROVIDING SECURITY SERVICES

148-A Village: Mora, Opp. L&T, Surat -Hazira Road, Surat-

394517, Gujarat

Gujarat State Energy Generation Limited

2nd Floor, Building no. A/78/3-8,

Beside iGATE, GIDC Electronic Estate,

Sector-25, Gandhinagar – 382 016, GUJARAT

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

1. Introduction

GSEG (herein after referred to as Owner) is registered company under the

Company’s Act and is engaged in power generation by harnessing the eco-

friendly and economical natural gas in Gujarat. GSEG is inviting BIDs from

the qualified BIDDERs for Providing Security Services at GSEG’s Combined

Cycle Power Plant at 148-A Village: Mora, Opp. L&T, Surat-Hazira Road,

Surat-394517, Gujarat, India for the period of One Year.

2. Scope of Enquiry

BIDs are solicited for providing Security Services at GSEG’s Combined

Cycle Power Plant at 148-A Village: Mora, Opp. L&T, Surat-Hazira Road,

Surat-394517, Gujarat, India.

3.1. This tender document and its contents are confidential. Accordingly,

this tender document and its contents, or any information, which shall

be made available in connection with any further queries, must be held

in complete confidence.

3.2. By accepting this tender document, the recipient acknowledges and

3.2.1. All of the information contained herein is of a highly confidential nature

and the recipient shall keep all such information and all other

information made available to the recipient in connection with any

3.2.2. None of such information shall be used by the recipient or any

employees or representatives of the recipient in any manner,

whatsoever, in whole or in part, other than in connection with its

submission of BID.

3.2.3. The recipient shall not reproduce this tender document or disclose any

particulars of this tender document in any trade or technical paper or

elsewhere, in whole or in part, and will not distribute all or any portion

of this tender document to any person other than the recipient’s

employees or representatives who have a need to know such

information for the purpose set above and who are informed by the

recipient of the confidential nature of such information.

3.2.4. Any proposed action by the recipient which shall be inconsistent in any

manner with the foregoing agreement shall require the prior written

consent of the Owner.

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

3.2.5. The recipient shall indemnify the Owner in case of breach of the above.

If the confidential details relating to this tender document or its contents

are received by a third party from the recipient or its employees or its

representatives and the third party makes use of these details to cause

harm or monetary loss to the Owner or use this tender document for

their personal gain / monetary gain, the recipient shall compensate the

Owner for the loss suffered as well as for the value of gain derived by

the third party. The recipient shall not use the confidential details of

the tender document for any other purpose except for the strict purpose

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

1. About BID DOCUMENT

1.1. Definitions

“GSEG” shall mean M/s. Gujarat State Energy Generation Ltd, having its

office at. 2nd Floor, Building no. A/78/3-8, Besides iGATE, GIDC Electronic

Estate, Sector-25, Gandhinagar - 382 016 and shall include all their legal

representatives and assignees.

“BID DOCUMENT” includes the complete set of documents attached hereto

including all Annexure(s), forms, and BID Amendments/ Clarifications, if

“BIDDER” shall mean an individual or firm or their legal representative who

is submitting the BID as per the terms & conditions herein.

“Supplier/ Contractor” shall mean the successful selected Bidder.

1.2. Contents of BID DOCUMENT

The BID Invitation Document has been prepared for the purpose of inviting

BIDs for providing Security Services at GSEG’s Combined Cycle Power

Plant at 148-A Village: Mora, Opp. L&T, Surat-Hazira Road, Surat-394517,

Gujarat, India.

The BID DOCUMENT comprises of:

Section 1: Preamble

Section 2: Instruction to BIDDER

Section 3: BIDDER Qualifying Criteria

Section 4: General Terms/ Conditions and Scope of Work

Annexure 1: Letter of Undertaking

Annexure 2: Information and Documentary Evidence of the BIDDER’s

Annexure 3: CA Certificate for Turn Over and Profit

Annexure 4: Details of the Assignments in Previous Years

Annexure 5: Confirmation of Submission of Price BID/ Proposal

Annexure 6: Format for submission of price proposal

Annexure 7: Compliance towards minimum wages

Appendix I: Format of Performance Bank Guarantee

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

1.3. Intent of Inquiry

1.3.1. The enquiry is invited from reputed BIDDER for providing Security

Services as specified herewith at GSEG’s Combined Cycle Power

Plant at 148-A Village: Mora, Opp. L&T, Surat-Hazira Road, Surat-

394517, Gujarat, India.

1.3.2. The enquiry specification comprises of Introduction and Scope of

Enquiry, Instruction to BIDDER, Conditions of Contract, Project

Information, Technical information, Annexure(s) & Schedules.

1.3.3. The enquiry specification explains in detail the scope of the Contractor.

The statements and explanations contained in this regard shall be

intended to provide a proper understanding to BIDDER but shall not be

construed as limiting Contractor’s responsibilities and / or Owner’s

right to amend / change the scope or the terms. It shall be clearly

understood that the intent of the Owner shall be that the BIDDER shall

execute the works/ services as specified in the tender document and as

required subject to the points explicitly identified and consequently,

any omissions, conflicts or contradictions in these specifications shall

be noted, interpreted and applied appropriately to give effect to this

intent. Claims or disputes on account of wrong interpretation or willful

misinterpretation of this intent by BIDDER after award of Work Order/

Contract shall not be entertained by Owner nor shall they be legally

binding on Owner.

2. Location for providing services

2.1. The work/ services are to be executed/ provided at GSEG’s Combined

Cycle Power Plant at 148-A Village: Mora, Opp. L&T, Surat-Hazira

Road, Surat-394517, Gujarat, India.

3. Instruction to BIDDER

3.1. The BIDDER shall bear all costs associated with the preparation and

submission of the BID and GSEG will, in no case be responsible or liable

for these costs regardless the conduct or outcome of the process. The

BIDDER is expected to examine all instructions, forms, terms &

conditions in the BID DOCUMENT.

3.2. GSEG reserves the right to cancel any or all the BIDs as per its discretion

without assigning and giving any reason thereof. GSEG also reserves

right to rescind the process of this BID at any time before placement of

the order for the said scope of work herein.

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

3.3. The BIDDER shall prepare the BID based on the information furnished

and terms & conditions provided in the BID DOCUMENT. The

BIDDER shall undertake and shall be deemed to have undertaken a

thorough study of the proposed work, the job site(s) involved, the site

conditions, the labour, power, water, material and equipment availability,

transport and communication facilities and temporary offices and

accommodation quarters and all other factors, constraints and facilities

necessary for the formulation of the BID, supply of materials and the

performance of the work(s) as envisaged in this document. The BID shall

also contain all the information asked in the BID DOCUMENT with

supportive data wherever necessary.

3.4. BIDDER shall visit, inspect and examine the site(s) and its surroundings

and shall satisfy himself before submitting his BID as to the nature of the

ground present, physical conditions and all roads, approaches and lands

which may be used temporarily otherwise in connection with the works,

means of access to the site accommodation he may require and in general

shall himself obtain all necessary information as to risks, contingencies

and other circumstances which may influence or affect his BID.

3.5. Failure to furnish all information required by the BID DOCUMENT(s)

or submission of a BID not substantially responsive to the BID

DOCUMENT(s) will be at the BIDDER’s risk and may result in the

rejection of the BID.

3.6. The BID submitted is to be signed by a person who is a duly authorized

by the company. A proof in this regard to be submitted in the Technical

3.7. This BID DOCUMENT is non-transferable. Each BIDDER shall submit

only one BID by himself. Joint Venture or Consortium BID is not

3.8. At any time prior to the deadline for submission of BID, for any reason,

whether at its sole initiative or any response to a clarification requested

by a BIDDER, GSEG may modify the BID DOCUMENT(s) by

amendment(s) thereto. The amendment(s) will be notified on

https://gsegtender.nprocure.com website. The BIDDERs are advised to

check website for the same.

3.9. The BID prepared by the BIDDER and all correspondence and

documents relating to the BID exchanged between the BIDDER and the

GSEG shall be written in English language only.

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

3.10. Bidder may visit at site to physical assessment of the work, if required

at its own cost and same shall not be reimbursed by the GSEG.

4. Tender Fee & Earnest Money Deposit (EMD)

4.1. The BIDDER shall deposit nonrefundable Tender Fee of Rs.8,850/-

(including GST @ 18%) in the form of an Account Payee Demand Draft

from a scheduled bank payable at Gandhinagar/ Ahmedabad at the time

of submission of the physical Technical BID or deposit online.

4.2. The BIDDER shall deposit Earnest Money Deposit (EMD) for an

amount of Rs.1,94,000/- in the form of an Account Payee DD or deposit

online. No interest shall be paid on EMD.

4.3. Following are the bank details for submission of Tender fees and EMD:

Name of Beneficiary: GUJARAT STATE ENERGY GENERATION

Name of the Bank: BANK OF BARODA

Name of the Branch: MID CORP BRANCH, AHMEDABAD

Types of Account: CC ACCOUNT

IFSC Code: BARB0MIDAHD

4.4. On online submission of tender fees/ EMD, you are kindly requested to

share the GST details of your company on the same day of amount

transfer to [email protected] with a copy to:

[email protected]

4.5. Any BID not accompanied by Tender Fee, BID Security/ EMD shall be

rejected. Please furnish details of Tender Fee & EMD paid on the

4.6. Bidder, registered with NSIC/MSME is not exempted from payment of

Tender fee and EMD.

4.7. EMD securities of the unsuccessful BIDDERs will be returned after

expiry of the final BID validity and after award of contract to the

successful Bidder. In case of non-receipt of the such amount, kindly send

the request to: [email protected] with a copy to:

[email protected]

4.8. EMD of the successful BIDDER shall be released on receipt of

Performance Bank Guarantee on request by the contractor.

4.9. EMD shall be forfeited if the BIDDER withdraws his BID during the

period of BID validity. EMD shall be forfeited, if the successful

BIDDER doesn’t respond/ refuses or neglects to execute the contract on

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

issuance of LOI/ Work Order or non-submission of performance bank

guarantee in given time period.

5. BID Clarification/ Amendment

5.1. The prospective BIDDER requiring any clarification shall write to

GSEG on or before the last date of BID Clarification so as to ensure

submission of BID on or before the Last Date of Submission of BID and

the GSEG will notify on https://gsegtender.nprocure.com website. The

BIDDERs are advised to check website for the same.

5.2. At any time prior to the Last Date Of Submission of BID, GSEG, for

any reason, whether at his sole initiative or any response to a

clarification requested by a prospective BIDDER, may modify the BID

DOCUMENT(s) by amendment(s) thereto. The amendment(s) will be

notified on https://gsegtender.nprocure.com website. The BIDDERs are

advised to check website for the same.

6. BID Validity

The BID shall be kept valid for at least 180 days from the Last Date of

BID Submission. A BID with validity for a shorter period than the above

may be rejected by GSEG. If required, GSEG may solicit the BIDDER’s

consent to an extension of the period of BID validity.

No deviations to be taken by the BIDDER to the BID Document(s). BIDs

with any deviation are liable for summarily rejection.

8.1. The price quoted by the BIDDER shall be all inclusive considering the

total scope of work as envisaged in the BID DOCUMENT.

8.2. All costs shall be considered by the BIDDER in his quoted price.

8.3. The rates quoted in the Price BID shall include all existing taxes, duties,

cess, levies, etc. as applicable and shall be deemed to be for the complete

duration of work. The service charge quoted by the Bidder shall be fixed

and not subject to any escalation whatsoever during the period of Bid

validity and term of the Contract.

8.4. The rates quoted includes all the liabilities of the contractor such as cost

of uniform, shoes, personal protective equipment, seasonal clothing,

identity cards, transportation, etc. and all the prevailing applicable

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

statutory compliances like Minimum Wages, ESI, PF contributions,

gratuity, leave reserve, etc.

9. Submission of BID

9.1. All the relevant documents as per requirement of the Bid document must

be submitted physically along with the Tender Fee & EMD in sealed

cover so that the same is received in this office on OR before the due

9.2. BIDDERs are requested to submit price – BID on-line only and not to

submit the price BID in physical form. BIDDER to confirm submission

of online Price BID in Annexure 5. This is mandatory. Only on-line

submitted price BID will be considered for evaluation. Format for online

price bid is at Annexure

9.3. The quantity mentioned in Annexure 6 is variable and not firm. It may

vary subject to the plant operation.

9.4. The Technical BID along with Tender Fee and EMD, prepared by the

BIDDER shall be in One Original and two copies in separate envelopes.

The envelope should be marked as “Original”, “Copy 1” & “Copy 2”

9.5. The Technical BID must contain following details / Documents. All the

documents must be stamped and self certified.

9.5.1. Tender Document with clarification/ amendments duly stamped and

9.5.2. Proof of Tender Fee in form of Account Payee DD. EMD payment,

either in form of Account Payee DD, in Favour of GSEG, in separate

envelope super scribing “Tender Fee and EMD”.

9.5.3. Annexure 1 – Letter of Confirmation with respect to understanding

of the complete scope of services as envisaged, No Deviation in the

9.5.4. Copy of power of Attorney / Authority to sign the BID Documents.

9.5.5. Annexure 2 – Details of the Company

9.5.5.1. Copy of the PAN card.

9.5.5.2. Copy of Registration Certificate of the Company.

9.5.5.3. Copy of Labour license obtained for existing/ongoing

9.5.5.4. Copy of GST No.

9.5.5.5. Copy registration under EPFO with No.

9.5.5.6. Copy of registration under ESI with No.

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

9.5.6. Annexure 3 – Certificate from Practicing Chartered Accountant for

the year wise turnover of previous years.

9.5.7. The List of jobs carried out by the BIDDER for allied works in

previous years and its Documentary evidences to substantiate the

same. (Annexure 4).

9.5.8. Confirmation by BIDDER for Online submission of Financial

Proposal (Annexure 5)

9.5.9. Confirmation By BIDDER on Compliance to Minimum Wages and

Statutory Obligations (Annexure – 7)

9.6. If required, the Owner may ask for the additional information as well as

may invite the Bidder for discussion on its Bid. Failure to furnish all

information required by GSEG may result in the rejection of the BID.

9.7. The Envelopes containing information as per above instructions, must

be sealed individually with super scribed as follows:

Envelop 1 containing Tender Fee and EMD: “Tender Fee and EMD”

Envelope 2 containing Original of Technical BID: “Original:

Envelope 3 containing Copy 1 of Technical BID: “Copy 1: Technical

Envelope 4 containing Copy 2 of Technical BID: “Copy 2: Technical

All the above mentioned four envelopes are to be placed in another

bigger envelope which is to be super scribed as “BID for GSEG Security

Services - 2026”.

10. BID Closing Dates

10.1. The prospective BIDDER requiring any clarification shall write/ mail to

GSEG on or before the last date of BID Clarification i.e. 20th June,

so as to ensure submission of BID on or before the Last Date of

Submission of BID. No queries shall be entertained thereafter.

10.2. The prospective BIDDER may send their queries seeking clarification

to : [email protected] with a copy to :

[email protected]

10.3. GSEG will notify for clarification/ amendments on

https://gsegtender.nprocure.com website. The BIDDERs are advised to

check website for the same.

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

10.4. Last date for submission of the Technical BIDs: by 15.00 hrs. of 25th

10.5. Date and time of Technical BID Opening : 16.00 hrs of 25th June,

10.6. Any BID received by GSEG after the deadline for submission of BID

prescribed by GSEG may be rejected. GSEG will not be responsible if

BID is not delivered in time by the Post or Courier or any other reason

what so ever. The responsibility of ensuring on-time submission of their

offers lies entirely with the BIDDERs.

10.7. If there is any change in the dates, it will be notified on

https://gsegtender.nprocure.com website accordingly. The Bidders are

advised to check website for the same.

10.8. The Technical BID may be submitted to the Assistant General Manager

(Commercial) at following address:

Shri Ketan Parekh

Assistant General Manager (Commercial)

Gujarat State Energy Generation Ltd.

2nd Floor, Building no. A/78/3-8

Beside iGATE, GIDC Electronic Estate

Sector-25, Gandhinagar - 382

11. BID Opening and Evaluation

11.1. The authorized representatives of the GSEG will first open envelope

containing Tender Fee and EMD.

11.2. Then the authorized representatives of the GSEG will open envelope

containing Technical BID of those BIDDERs who have submitted

Tender Fee and EMD.

11.3. The BID of any BIDDER who has not complied with the conditions

prescribed herein or conditional BID is liable for rejection.

11.4. Price BID of only the technically qualified BIDDERs shall be

considered for opening and evaluation.

12. Right to Accept Any BID and to Reject Any or All BID

12.1. If required by the Owner, Bidder shall have to submit justification and

break up of quoted price. In case, if it is found that, quoted price is not

adequate, GSEG shall have right to reject/ disqualify the Bid.

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

12.2. The right to accept in full or in part/parts the BID will rest with GSEG.

However, GSEG does not bind itself to accept the lowest BID and

reserves the right to reject any or all the BIDs or any part of a BID so

received and no compensation shall be paid for the efforts made by the

12.3. The right to abandon bidding process without assigning any reason will

rest with GSEG. No compensation shall be paid for the efforts made by

12.4. GSEG may reject to BID of the BIDDERs, if it is found that the

BIDDER/ Contractor is black listed on previous occasions by the any of

the Departments/Institutions/Local Bodies/Municipalities/Public Sector

Undertakings, etc.

12.5. Bidder should not have filed Bankruptcy in last 3 years and no

insolvency case should be pending anywhere in India.

13. Evaluation of BID

The BID shall be evaluated in two stages:

13.1. Stage-I: Review of Tender Fee and EMD (BID Security)

13.1.1. On the date of BID opening as shown on above of this BID, envelope

containing Tender Fee and EMD will be opened.

13.1.2. Those who have submitted Tender Fee and EMD, their Technical BID

shall be opened.

13.1.3. Technical BIDs which are found deficient on general scrutiny will be

treated as non-responsive and may be rejected.

13.2. Stage-Il: Opening of Price BID

13.2.1. Price BIDs of Technically Qualified BIDDERs shall be opened.

13.2.2. The Price BIDs will be scrutinized for compliance with BID. If

required by the Owner, Bidder shall have to submit justification and

break up of quoted prices. In case, if it is found that, quoted price

justification is not adequate, GSEG shall have right to reject/

disqualify the Bid.

13.3. Evaluation methodology

13.3.1. The BIDDER is to submit online, rates for the work item, in Indian

Rupees only, and confirm in the format as mentioned in BID

document at Annexure 5. Price BID shall be online only. Based on

which the BID will be evaluated. Bidder quoting the Service Charge

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

& other misc. charges as Zero or less in the Column 5 of the price Bid

shall be liable to be disqualified.

13.3.2. The BID with over all lowest quoted Online shall be considered as L-

1. The BID second to over all lowest quote shall be considered as L-

13.3.3. In case of tie for L-1 position for qualified bids (technical as well as

financial), L-1 bidder shall be selected through lottery system. In that

case, Bidder to unconditionally agree for selection of L-1 Bidder and

shall not raise any issue thereafter in this regards. (Annexure – 5)

14. Award of Contract

14.1. GSEG will award the contract to the successful evaluated BIDDER

whose BID has been found to be responsive and who is eligible and

qualified to perform the Works/ Services satisfactorily as per the terms

and conditions incorporated in the BID DOCUMENT.

14.2. The winning bidder has to provide the following documents before

issuance of work order to be able to win the contract: -

14.2.1. Contractor will have to provide complete list of Guards proposed

to be deployed at our site

14.2.2. Certificate of Mandatory physical and mental checks of security

guards to be deployed are to be provided before deployment.

14.2.3. Police Verification certificates of each Guard will have to be

produced after getting done from the Hazira Police Station.

14.2.4. Age proof of each guard to be deployed is to be produced.

14.2.5. Details of First Aid Training given to the Guards should be

14.2.6. Contractor will have to give an initial undertaking to abide by the

tender terms in the event of winning the contract

14.3. GSEG will communicate the successful BIDDER by Work Order.

14.4. The Successful BIDDER shall have to send a copy of this work order,

duly signed on each page as token of your acceptance of this work order

within 5 (Five) days of issuance of the same. This Work order and the

tender document duly signed and stamped shall be binding throughout

the tenure of the Work/ Service.

14.5. The successful Bidder shall be required to furnish a Performance Bank

Guarantee within 10 days of receipt of LOI/ Work Order for an amount

of 10% of the value of the indicative personnel deployment for whole

proposed term of the Contract in the form of an Account Payee DD or

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

deposit online or Bank Guarantee from a scheduled bank as per

Appendix I. The Performance Bank Guarantee shall remain valid for a

period of Forty Five (45) days beyond the date of completion of all

contractual obligations. In case the contract period is extended further,

the validity of Performance Bank Guarantee shall also be extended.

14.6. The Successful Bidder shall mobilize the personnel as per the tender

document within 7 days of issuance of Work Order/ LOI.

14.7. Failure of the successful BIDDER to comply with the requirements of

above clauses shall constitute sufficient grounds or the annulment of the

award and forfeiture of EMD.

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

3. Bidders Qualifying Criteria

3.1. Bidder has paid Tender Fee of Rs. 8,850/- (including GST @18%) in

form of demand draft and EMD of Rs. 1,94,000/- in form of demand

draft in favour of Gujarat State Energy Generation Limited,

Gandhinagar (Gujarat) or deposit online.

3.2. Following are the bank details for submission of Tender fees and EMD:

Name of Beneficiary: GUJARAT STATE ENERGY GENERATION

Name of the Bank: BANK OF BARODA

Name of the Branch: MID CORP BRANCH, AHMEDABAD

Types of Account: CC ACCOUNT

IFSC Code: BARB0MIDAHD

3.3. Bidder, registered with NSIC/MSME is not exempted from payment of

Tender fee and EMD.

3.4. The Bidder must have experience of providing security services to

minimum three industries/organisation units/plants with more than

security personnel in each case in India in last three years. Copy of

order/contract or proof of the same is to be provided in the Technical

3.5. The Bidder must have experience of providing security services to

industries/organisation units/plants in last seven years as follows:

One Such Job with order value not less than Rs.155.2 Lakhs

2 such jobs with order value not less than Rs.97 Lakhs each.

3 such jobs with order value not less than Rs.77.6 Lakhs each.

Copy of order/contract or proof of the same is to be provided in the

3.6. In last three years, Bidder must have the annual turnover of more than

Rs.58.2 Lakhs in each year. Bidder must be a profit making company

with Certificate of a practicing Chartered Accountant in this regard in

the format as per Annexure-3.

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

3.7. Bidder must have at present, minimum 8 Security Supervisor and

security Guard deployed/ working within Gujarat in its organization.

Bidder to give confirmation of their deployment as per Annexure

3.8. Bidder shall have to submit the original/ notarized copy of all the

supporting documents.

3.9. Bidder quoting Service Charge less than 3.85% is liable for

disqualification.

3.10. The Bidder must quote Price considering relevant minimum wages act/

rules and all the prevailing applicable statutory compliances. Price

should be quoted online only. If required by the Owner, Bidder shall

have to submit justification and break up of quoted price. In case if it is

found that, quoted price justification is not adequate as per GSEG’s

estimate, GSEG shall have right to reject/ disqualify the Bid.

3.11. The Bidder is liable for disqualification in-case of non-compliance and

work satisfactory issue faced/ highlighted by Gujarat Energy Limited

or its Group companies for the Bidder in past.

3.12. The bidder should have the experience and exposure for providing

security services at vital/critical installation as per the guidelines of

Ministry of Home affairs.

3.13. Bidder must have registration certificate of the Security Agency issued

by the appropriate authority under PSARA Act

3.14. Bidder must have PAN card. Copy of PAN card to be attached.

3.15. Bidder must have Registration Certificate of the Company/ Registration

under Shops and Establishment Act/ Factories Act.

3.16. Bidder must have Labour registration and license.

3.17. Bidder must have GST registration certificate.

3.18. Bidder must have registration under EPFO.

3.19. Bidder must have registration under ESI & Professional Tax.

3.20. Bidder must not be Black listed by any Government Department/

Autonomous bodies / PSU etc. An undertaking that the Bidder has not

been blacklisted by any Government Department/ Autonomous bodies

/PSU etc. is required to be submitted by the Bidder.

3.21. An Undertaking that the Bidder or its working employees are not

convicted by any court.

3.22. Bidder should have above stated requirements and the GSEG reserves

the right to request for any additional information and reserves the right

to reject the proposal of any Bidder, if in the opinion of the GSEG, the

qualification data is incomplete or the Bidder is found not qualified to

TENDER FOR THE SECURITY SERVICES –

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satisfactorily perform the works. Bidders have to submit the supporting

Documents /proofs etc., duly stamped and self certified, for all above

qualifying criteria.

3.23. Bidder must have substantial Operating base in Gujarat and must have

Controlling Office/ Head Office/ Registered Office/ Regional Office in

TENDER FOR THE SECURITY SERVICES –

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Bid Submission forms & check List

(Annexure 1 to Annexure 7)

Following checklist is intended to ensure that all information necessary to

evaluate your proposal has been included. Please indicate Yes / No or

Acceptable / Not Acceptable, whichever is not applicable.

Sr. Name of the Document Submitted Comments,

No. Yes/No If any

1 All the documents (including tender

document along with clarification/

amendments) must be stamped and self

certified, in Original and two copies.

2 Proof of Tender Fee & EMD payment,

Demand Draft in Favour of GSEG.

3 Letter of Confirmation with respect to

understanding of the complete scope of

services as envisaged, No Deviation in

the Bid Document (Annexure – 1)

4 Copy of power of Attorney / Authority

to sign the Bid Documents.

5 Details of the Company (Annexure – 2 )

6 Certificate from Practicing Chartered

Accountant for the year wise turnover of

last three years (Annexure –3)

7 The List of jobs carried out by the

Bidder in previous years and its

Documentary evidences to substantiate

the same. (Annexure –4)

8 Confirmation of submission of Price

Bid as per Annexure (5)

9 Copy of PAN Card

10 Copy of GST No.

11. Check whether Price Bid submitted or

not? Annexure (6)

12. Copy of Labor License

13 Copy of EPF No.

14 Copy of ESI No.

TENDER FOR THE SECURITY SERVICES –

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15 Copy of registration certificate of the

Security Agency issued by the

appropriate authority

16 Compliance towards minimum wages as

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GUJARAT STATE ENERGY GENERATION LTD

(To be submitted on the Bidder‘s Organization Letterhead)

(To be included in the Envelope-2 of Technical Bid)

(Copy of the Power of Authority to sign to be submitted along with this

Assistant General Manager (Commercial)

Gujarat State Energy Generation Ltd.

A/78/3-8, GIDC Electronic Estate,

Near Patni Computers (iGATE), Sector

Gandhinagar 382016, Gujarat, India

Subject: Technical Proposal – Submission / Confirmation on providing

Security Services at GSEG’s Combined Cycle Power Plant at

148-A Village: Mora, Opp. L&T, Surat-Hazira Road, Surat-

394517, Gujarat, India.

authorized person of _________________________, a __________

company, herewith enclose Technical Proposal for selection of my / our firm

/ organization for the providing Security Services at GSEG’s Combined

Cycle Power Plant at 148-A Village: Mora, Opp. L&T, Surat-Hazira Road,

Surat-394517, Gujarat, India.

herewith confirm that we have understood the complete Scope &

specification of work as envisaged in the Bid Document. It is also confirm

that we have visited the site and are well acquainted with scope of supply

and services along with site and surrounding condition. For whatsoever

reasons, we shall not raise any further issues for the same in future.

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It is also confirmed hereby that no deviation in accordance with the Bid

Document is taken and we shall comply the Bid Document in totality.

The Bid is valid up to 180 days from the last date of Bid submission.

I/we also confirm that my/our agency has not been blacklisted by any

Government Department or PSU of GOI/GOG as on the date of submission

I/We hereby confirms that following staff is currently deployed/ working/

presently on the payroll of our company in Gujarat.

Sr. No. Description Number of Persons

1 Security Guards

2 Security Supervisors

3 Security Officer (Ex-

I/We also confirm that my/our company/organisation or its working

employees are not convicted by any court or any other legal authority.

I/We here by agree to abide by and fulfil all the terms and provisions of the

Bid document and contract for work/supply as applicable and in case of

default thereof to forfeit and pay to the Company the sums of money due.

I/ We confirm that, in case of Contract, I/ We shall comply provisions of

Minimum Wages Act 1948 and Labour laws including labour licence and

WE FURTHER CONFIRM THAT WE SHALL COMPLY WITH ALL

STATUTORY COMPLIANCES INCLUDING PAYMENT OF

MINIMUM WAGES TO EMPLOYEES.

I/ We confirm that, We have our own well equipped infrastructure for

training of our guards as per the provisions of the PSA Central Model Rules,

2006 wherein detailed training syllabus framed must be covered.\

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I/ We confirm that, all Security Officer / Security Supervisors / Security

Guards to be deployed shall be having training for a minimum period of

hundred hours of classroom instruction and sixty hours of field training,

spread over at least twenty working days from reputed and recognized

institute from Central / State Government.

I/ We confirm that, the security guard to be deployed, will have successfully

undergone the training prescribed by the competent Authority. Security

Supervisors / Security Guards must have Form IV by the training institute

on completion of the training from the institute.

I/We strictly agrees to execute the Contract in absolute compliance with the

prevailing new Labour Codes. I/We also confirms that I/We have quoted rate

after taking new labour code in to consideration for compliance.

I/We hereby confirm that Price is submitted online on “nProcure” website.

Yours faithfully,

Name of the Bidder ____________________________

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

Information and Documentary Evidence of Bidder’s Qualification

1. General Information of the Bidder

1.1 Bidder’s Legal Name

1.2 Bidder’s Legal address in Country of

1.3 Address of Bidders’ Regional Office/

Head Office/ Controlling office in

1.4 Bidder’s Legal status

(Proprietorship / Partnership /

Limited or Incorporated / Limited

Liability Concern / Others)

1.5 Bidder’s Business Status

1.6 Bidder’s Authorized Representative

Telephone / Fax Numbers

1.7 To mention registration no. and

attach copy of following Documents:

i. The notarized Power of

Attorney, authorizing a person

to sign the Proposal on behalf of

iv. Labour License

v. Registration as Security Agency

2. Bid Validity (Not less than 180 days from the date of Bid Closing)

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3. Bank Details Information of the Bidder (Copy of Cancelled Cheque to be

3.1 Bidder’s Account in the Bank

3.2 Bidder’s Account Type

3.3 Bidder’s Bank Account Number

3.4 Bidder’s Name & address of Bank

3.5 Bidder’s Bank Branch MICR code

3.6 Bidder’s Bank Branch IFSC code

Name of the Bidder _____________________________

Note : Attach all the documents as mentioned above.

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

[On Chartered Accountant’s letter head]

This is to certify that M/s. [Name of the Bidder________________________]

having its office at [Address of the

No…….(Insert PAN no. of the Bidder) is in the business of ……..(Insert

briefly the nature of the business), has recorded the following Turnover and

Profit in last three financial years are as follows:

Year Turnover Rs. Profit Rs.

All figures indicated herein are arrived from the Audit Reports of the Bidders

duly submitted to the Income Tax Department.

[FOR MSME Bidders ONLY] This is to certify that based on financials

M/s. [Name of the Bidder________________________] is valid for

MSME under the Service Category [Service Category].

Round stamp of CA [Name and Registration No. of

Chartered Accountant]

TENDER FOR THE SECURITY SERVICES –

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Assignments Undertaken /ongoing During Last 7 Years

1. Details of Company(ies) /organization where security services are provided by the Bidder. (Including all

ongoing Contracts)

Name of the Address and Date of Date of Total no. of Name of the Phone Remarks

Sr. Company/ Location Commencement Completion Security Contact No. and

No. Organization where of the Services of the Supervisor person of the e-mail id

services are Services (SS), & company/ of the

provided. Security organization Contact

Location Guards (SG) to whom person.

Name of the provided services were

Project provided

(Please. attach copy of each contract / agreement. Letter issued by respective organization may also be attached.)

TENDER FOR THE SECURITY SERVICES –

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Confirmation by Bidder for submission of Financial Proposal

Assistant General Manager (Commercial)

Gujarat State Energy Generation Ltd.

A/78/3-8, GIDC Electronic Estate,

Near Patni Computers (iGATE), Sector

Gandhinagar 382016, Gujarat, India

Subject: Submission of Financial / Price Proposal for providing Security

Services at GSEG’s Combined Cycle Power Plant at 148-A

Village: Mora, Opp. L&T, Surat-Hazira Road, Surat-394517,

Gujarat, India.

authorized person(s) of _________________________, a company, herewith

confirm that we have submitted Financial/Price Proposal, for selection of my /

our firm / organization for Providing Security Services at GSEG’s Combined

Cycle Power Plant at 148-A Village: Mora, Opp. L&T, Surat-Hazira Road,

Surat-394517, Gujarat, India.

I/We further confirm that, the Service Charge quoted by the Bidder shall be

fixed for entire term of the Contract.

I/We further confirm that, in case of tie for L-1 position for qualified bids,

L-1 bidder to be selected through lottery system and shall not raise any

issue thereafter in this regards.

Yours faithfully

Signature ____________________

Designation ____________________

TENDER FOR THE SECURITY SERVICES –

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Format for Financial Proposal for Security Services

Description No. of personnel to be Basic as per minimum Amount of Statutory Monthly Salary Service Charge & Total Amount

deployed in a day wages Act including obligations * (Rs./ Month) other misc. Rs./ Month

considering 8 hours shift weekly off. (i.e. 30.5 Rs./Month/person charges

days) Rs./Month/ (percentage only)

1. Un Armed Security 56 15,589 4,611

Guards (Civilian) (un-

To be submitted To be calculated

2. Security Supervisors 05 16,258 4,809

(Civilian) (Skilled)

3. Security Officers (Ex 01 16,258 4,809

Service Men) (Skilled)

GST @18% To be calculated

Total Amount per Month with GST (Rs.) To be calculated

Total Amount per Month with GST (Rs.) To be calculated

Total Amount per year with GST(Rs.) To be calculated

Total Amount per year with GST(Rs.) To be calculated

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

Note: #Minimum Wages for the period from 1.04.2026 to 30.09.2026 is

* Following Statutory Obligations to be considered at Column 4 above

Sr. No. Particulars Percentage

1. P.F. Employer Contribution 13.00%

including Admin Charges

3. Leave Salary 5.00%

1. Bidder to quote Service charges in percentage only.

- Service Charges shall include Bidder’s Mark-up and all Associates

Costs for performance & administration of the Contract / Services.

- Associates cost for deployment of these employees shall include but

not limited to: Cost of providing to the deployed employees –

Uniform, Shoes, Lathi, Torch (flameproof & high beam), whistle,

winter wear, rain coat, umbrella, etc. as specified in the Scope of

Work, Workmen Compensation Policy cost in case ESIC is not

applicable, any conveyance, patrolling vehicles / crew, Contract

Administration, Medical Checkups, Police Verification and any other

costs (Trolley Mirror, Hand Operated Metal Detector, Breath

Analyser) necessary to provide the services under this tendered

2. GSEG shall not pay any other charges under any head apart from the

Services Charges. Bidder to quote Service Charges in column (6) which

should not be less than 3.85%. Any bidder quoting less than 3.85%

for the Service Charges shall be disqualified. The percentage (%)

quoted by the Bidder in Col. 6 shall remain fixed and firm throughout

the Contract term.

3. Bidder to consider statutory obligations other than as mentioned above,

if any, in Column 6 above.

4. The Price should be quoted in Indian Rupees only.

5. Minimum Wages for the period from 1.04.2026 to 30.09.2026 as per

Zone I is considered

6. For applicability of GST shall be based on HSN/SAC Code.

7. No Overtime shall be paid. No conditions should be attached to the price

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8. The manpower deployment as mentioned in Column no. 2 is indicative.

Actual deployment may be different than the one mentioned in Column

9. The Bidder strictly agrees to execute the Contract in absolute

compliance with the prevailing new Labour Codes. The Bidder also

confirms that Bidder has quoted rate after taking new labour code

in to consideration.

10.In case of tie for L-1 position for qualified bids (technical as well as

financial), L-1 bidder shall be selected through lottery system.

11.The quoted Service Charge & other misc. charges shall be fixed for entire

period of Contract. Basic as per minimum wages Act including weekly

off & amount of Statutory obligations shall be variable based on revision

in applicable minimum wages. Total Rate of Personnel shall be worked

out on the effective date based on formula as mentioned below.

TENDER FOR THE SECURITY SERVICES –

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(Compliance towards minimum wages & applicable statutory obligations)

{Required on company’s letter head}

Assistant General Manager (Commercial)

Gujarat State Energy Generation Ltd.

A/78/3-8, GIDC Electronic Estate,

Near Patni Computers (iGATE), Sector

Gandhinagar 382016, Gujarat, India

Name of Work/ Services: ________________________

We hereby confirm that we have reviewed and accept that the Price Quoted are

fixed for entire term of the Contract and there shall not be any price revision for

whatsoever reason and the basis considered for the bidding under this tender.

If we emerge as successful bidder, we shall submit detailed break-up of our

quoted unit monthly charges for each category/ line item as defined in Price bid

(SOR). Further, we accept that if quoted monthly charges for any of the category/

line item found less than the prevailing monthly minimum wages based on State

(Gujarat) minimum wages notification, the owner shall not consider the bid for

evaluation and shall be considered as rejected.

We further accept and undertake that during the entire duration of the Contract,

applicable revisions in minimum wages and its statutory components like EPF,

ESIC/ WC, Bonus or as may be applicable, shall be passed on by us without any

unreasonable delay to our deployed man-power, as per the latest “Minimum

Wage Notification” issued by State (Gujarat) Government.

I/We strictly agree to execute the Contract in absolute compliance with the

prevailing new Labour Codes. I/We also confirms that I/We have quoted rate

after taking new labour code in to consideration for compliance.

(Seal & Signature of Authorized Signatory of Bidder)

TENDER FOR THE SECURITY SERVICES –

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CONDITIONS & SCOPE

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

As used in this Order, the following terms when capitalized and used shall

have the following meanings:

"Order" means this order along with appendices, as the same may be

amended, supplemented or modified from time to time.

"Contractor" means successful bidder of the subjected tender.

"Contractor's Equipment" means all materials, equipment, appliances and

items of whatsoever nature required by Contractor and brought to the site

by Contractor or any of its subcontractors for the obligation of supplies,

Services, works, etc. but not including materials, equipment, appliances

or items intended to form or forming part supply, service or works.

"Owner" means, Gujarat State Energy Generation Ltd. a company

registered and existing under, the laws of India and having its Gujarat

State Energy Generation Ltd., 2nd Floor, Besides Patni Computers

(iGATE),Shed Nos. A/78/3-8, GIDC Electronic Estate, Sector

Gandhinagar. 382016, India, and its successors and assigns.

4.1. General Conditions:

Contractor has offered to provide comprehensive Security Services on

the terms and conditions hereinafter stated. Contractor has represented

that he is a registered Contractor under the provisions of Contract Labour

(Regulation and Abolition Act), 1970 and has further represented that he

is eligible to get this contract and there is no legal or any other bar for

him in this respect. Any obligations and/or formalities which are required

to be fulfilled under the said Act or any amendment thereto for the

purpose of entering into and/or execution of this contract shall be carried

out by the contractor at his own expenses, etc. and the contractor shall

report the compliance thereof to the Owner. The contractor shall be

solely liable for any violation of the provisions of the said Act or any

That it is expressly understood and agreed between the Owner and

Contractor that:

(i) The persons deployed by the contractor for the services mentioned

herein shall be the employees of the Contractor for all intents &

purposes. Any person(s), so deployed, shall remain under the

control and supervision of the Contractor and in no case, shall a

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relationship of employer and employee between the said persons

and the Owner shall accrue/arise implicitly or explicitly.

(ii) On taking over the responsibility of deploying Contractor’s

security personals, the Contractor shall formulate the mechanism

and duty assignment/ deployment in consultation with Reporting

Officer of the Owner or his nominee. Subsequently, the Contractor

shall review work arrangement from time to time and advise the

Reporting Officer of the Owner for further streamlining the

system. The Contractor shall further be bound by and carry out the

directions/instructions given to him by the Reporting Officer of

the Owner or the officer designated by him in this respect from

(iii) The Reporting Officer of the Owner or any other person authorized

by him shall be at liberty to carry out surprise check on the persons

so deployed by the Contractor in order to ensure that persons

deployed by him are doing their duties.

(iv) In case of the persons so deployed by the Contractor does not come

up to the mark or does not perform his duties properly or indulges

in any unlawful activities or riots or disorderly conduct, the

Contractor shall immediately withdraw and take suitable action

against such persons on the report of the Reporting Officer.

Further, the contractor shall immediately replace the particular

person so deployed on the directions/ demand of the Reporting

Officer of the Owner, in case of any of the aforesaid acts on the

part of the said person.

(v) The requirement of Security guards or posts identified is subject

to change. The Reporting Officer of the Owner shall be under no

obligation to hire a particular number of supervisors/gun

4.2. Scope of Work/ Obligation of the Contractor

The scope of services includes following, but is not limited to:

4.2.1. The security personnel deployed by the Agency shall report to the

designated official of the Owner. They shall be responsible for

Controlling at the entry / exit of all personnel, vehicles, movement

of machinery, material, etc. if any, to/from the Owner’s premises

unless as directed or otherwise. They shall also be required to

maintain a record of the same in the concerned register regularly.

4.2.2. The security personnel shall ensure that no unauthorized person or

a vehicle enters the Owner’s premises. Any untoward incident or

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forceful entry of an unauthorized person shall be immediately

stopped and brought to notice of designated official of the Owner.

4.2.3. The security personnel should be vigilant at all hours of duty and

shall take proper care in guarding the manpower, plant and

machinery, office equipment, materials stored inside the premises as

well as in open areas at respective plants.

4.2.4. The security personnel deployed by the Contractor shall be

responsible for keeping proper watch and ensure that no

theft/pilferage of any kind takes place at all the respective plants. In

case of any theft, pilferage, etc. from the premises, the Contractor

shall assist Owner in conducting a joint enquiry in the matter and

shall assist Owner in Liasoning with the law and order authorities in

lodging an FIR, persuasion of the case, etc. In case it is established

that the theft/pilferage has occurred due to the omission, negligence,

default or deficiency in service of the security personnel deployed

by the Contractor, necessary action as deemed fit by the Owner

including financial claims shall be initiated by the Owner. The

decision of Owner in this matter shall be final and shall be binding

to the Contractor.

4.2.5. The security personnel provided by the Contractor shall be smart,

physically fit with prior experience of performing such jobs, well

behaved and properly trained in the performance of the security

services. No trainee supervisor or security guard to be deployed at

4.2.6. The security personnel provided by the Contractor shall be

medically and physically fit for the duty. More than 50% of the

deployed personnel should have gone through the first aid training.

It is preferable that the persons deployed should be below 50 years

4.2.7. Contractor must provide on Job training, Behaviour Training time

4.2.8. The security personnel provided by the Contractor shall be punctual

in their duties. In case of any complaint made by the Owner, the

Contractor shall immediately replace such security personnel with

new security personnel.

4.2.9. The Contractor shall comply provisions of Minimum Wages Act

1948 and Labour laws including labour licence and other rules and

subsequent amendment thereof.

4.2.10. The Contractor shall provide the security personnel with neat and

clean uniforms, shoes, etc. at the cost of the Contractor. The

TENDER FOR THE SECURITY SERVICES –

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Contractor shall ensure that the security personnel wear these

uniforms all the time on duty. Each person should be issued with I

Card which should be displayed at all times.

4.2.11. The Contractor shall deploy competent supervisors for the

coordination of security services at various sites / locations of the

Owner. The above supervisor shall report to the designated official

of the Owner with relevant records of security personnel deployed

at different locations of the Owner, as and when desired.

4.2.12. The Contractor shall ensure that all security personnel maintain

various records, including their presence and absence of duty at any

time, occurrence book, etc. as deemed fit & relevant by the

4.2.13. The Armed Guards must have own weapon with Per-Pro license

(registered with local Police) or the bidders have firearm held under

a valid Per-Pro Arms license. Armed Guards / Bidders will be

responsible for the safe-custody of gun and the GSEG will not take

the responsibility for the same.

4.2.14. The Contractor should have their own well equipped infrastructure

for training of their guards as per the provisions of the PSA Central

Model Rules, 2006 wherein detailed training syllabus framed must

4.2.15. The personnel to be deployed by the Contractor shall be having

training for a minimum period of hundred hours of classroom

instruction and sixty hours of field training, spread over at least

twenty working days from reputed and recognised institute from

Central / State Government.

4.2.16. The security guard will have to successfully undergo the training

prescribed by the competent Authority. Security Guard must have

Form IV by the training institute on completion of the training from

4.2.17. The Contractor shall ensure that all security personnel are suitably

provided and equipped with Lathi, Torch, Whistle, Gun and

cartridges (in case of armed security personnel), etc. at the cost of

the Contractor. Contractor should keep Trolley Mirror, Metal

detector, Breath Analyser & Binoculars.

4.2.18. The Contractor shall be responsible for the payment of wages and

all statutory benefits including but not limited to provident fund,

medical expenses, leave salary, bonus, workmen compensation, etc.

to the personnel engaged by them for the work at plant specified by

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the Owner and there shall be no liability to the Owner on these

4.2.19. There may arise, a requirement for temporary deployment of

security personnel (armed and/or un-armed) at Owner’s

plant(s)/sites, etc. The same shall be provided and deployed by the

Contractor on immediate basis.

4.2.20. The Contractor shall, at its own expense, provide for

accommodation and transportation facility to the security personnel.

The Contractor shall also provide the security personnel on duty

with a wireless or mobile phone set for day-to-day reporting and to

deal with emergencies.

4.2.21. The security personnel provided by the Contractor shall ensure

compliance with HSE Policy and Safety Rules & Regulations of the

4.2.22. The Contractor shall ensure that all Gunmen deployed at some of

the specified points have to be ex-servicemen only having arm

license verified by the local police station.

4.2.23. The Contractor shall submit the CV, photograph, ID, police

verification certificate etc. of the personnel to be deployed, to the

Owner prior to its deployment at the Owner’s plant(s).

4.2.24. The Contractor will fulfil all the requirements of statutory provision

of the Private Security Agencies (Regulation) Act, 2005 (the

PASAR ACT, 2005), The Gujarat Private Security Agencies Rules,

2007, Prohibition and Narcotics Drugs Act, Provident Fund and

Miscellaneous Provisions Act, Minimum Wages Act, Workman

Compensation Act, Contract Labour (Regulation & Abolition) Act,

Industrial Disputes Act, Bonus Act, ESI Act and other labour laws

applicable to his job at his own risk and cost in respect of persons

employed by him. The Contractor shall maintain the records

required to be maintained under various laws and Owner is

indemnified against all such risks.

4.2.25. The Contractor shall discharge all his obligations under the any

applicable /Security Service / labour / manpower related laws / rules

/ guidelines so far its affects personals in his employment. The

Contractor shall also be responsible for obtaining all necessary

statutory licenses / permissions, required for the work / manpower

4.2.26. The Contractor will take comprehensive insurance policy for

adequate amounts to cover its employees against third party risks,

workman’s compensation etc. and will keep Owner indemnified

against all such risks.

TENDER FOR THE SECURITY SERVICES –

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4.2.27. The Contractor will keep Owner indemnified against all losses,

damages, claims, charges, etc. arising out of this Contract on

account of any reason whatsoever.

4.2.28. The Contractor will have to employ minimum 85% of local Gujarati

people and ensure to the Owner the compliance of the Government

(s) guidelines in this regard.

4.2.29. The Contractor shall provide an organogram of the Head office and

Local offices responsible for carrying out the assignment /

deployment of security personnel Owner’s plant(s) and shall inform

about any changes promptly to the Owner.

4.2.30. The Contractor shall ensure that all relevant licences pertaining to

provision of security services including armed security personnel

have been obtained from relevant Government Authorities before

deployment of security personnel at respective sites. Owner will not

be responsible for obtaining any permission from any

statutory/Government Authorities.

4.2.31. The Contractor shall ensure that it has in place detailed security

Standard Operating Procedure (SOP) in place and the same should

cover actions required under various exigencies. It should cover

regular training required in combating various issue of HSE. The

Contractor must also specify as to how it would keep all security

guards / supervisors etc oriented/ updated with the SOP.

4.2.32. The Contractor shall ensure that it regularly carries out surprise

security checks at each of the installations both by day and night at

odd hours and maintain a record of the same. A monthly report in

this regard would be mandatory by the Contractor to the designated

official of the Owner.

4.2.33. The Contractor shall deploy persons in eight hours shifts or as per

the requirement of the job following the law and rules/regulation of

4.2.34. The personnel deployed shall be exclusively for duties at the

Owner’s plant(s). They must not be asked to do duty beyond eight

hours duty in any other organization.

4.2.35. All the deployed Security Guards at Owner’s premises must be adult

i.e. their age must not be less than 18 yrs. and not more than 55 years.

4.2.36. All the Security Officers deployed must be of Ex- Serviceman of

minimum rank of Havaldar.

4.2.37. Manpower so engaged shall be trained for providing security

services first aid services and fire fighting services before joining.

TENDER FOR THE SECURITY SERVICES –

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4.2.38. The contractor shall provide proof of Ex-Servicemen and

department shall get it verified on its own. Security staff other than

ex-servicemen shall be in accordance with the Act and regulations

4.2.39. The security posts at Owner’s plant shall not be guarded by any

other substitute guard, who has already performed eight hours duty

4.2.40. The Contractor shall ensure that the persons so deployed do not

allow any property of the Owner to be taken out of the premises

without a valid Gate Pass signed by the designated officials of the

4.2.41. The Contractor shall report promptly to Reporting Officer of the

Owner regarding any theft or pilferage that takes place or where any

attempt is made to that effect, and loss, if any. It shall be the sole

responsibility of the Contractor to ensure security and safety of all

the manpower, property and assets (moveable and immovable) of

the Owner. If there is any loss to the Owner, on account of

dishonesty, and/or due to any lapse on the part of the Contractor or

his personals, the Contractor shall make good on demand the loss to

4.2.42. The Contractor shall submit every month the proof of having

deposited the amount of contribution claimed by him on account of

payment of dues (including statutory ones) which must have been

backed by wage register / attendance register / leave register / ESI,

Professional Tax & EPF towards the persons deployed at Owner’s

plant(s) in their respective names along with the bill for the

subsequent month. In case the contractor fails to do so, the bill will

not be process and paid by the Owner.

4.2.43. The Contractor shall particularly abide by the provisions of

Minimum Wages Act,

4.2.44. The Contractor shall be required to maintain permanent attendance

register/roll at the Owner’s plant(s) premises which shall be open

for inspection and checking by the authorized officers of the Owner.

4.2.45. The Contractor shall make the payment of wages, etc. to the persons

so deployed through bank transfer and shall on demand furnish

copies of wage register/muster roll, Bank Transfer Statement etc.

4.2.46. The personnel to be deployed must have following Physical / Mental

A. Able to patrol 8 hours a day.

B. Climb step stairs or ladder.

TENDER FOR THE SECURITY SERVICES –

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C. Far sight vision 6/6, near vision 0.6/0.6 with or without correction.

D. Hear normal conversation.

E. Talk clearly over a telephone or 2 – way radio and be understood by

F. No amputations, deformities or disabilities.

G. Lift and operate fire extinguisher safely.

H. For Security Officer knowledge of English is must and for Security

Supervisor knowledge of English and Hindi is must.

I. No history or presence of any psychiatric disorder.

J. Emotionally stable.

K. No criminal conviction record indication moral turpitude.

L. No history of violent acts that would indicate the candidate would

harm a visitor or employee.

M. In case of Vehicle Driver, Valid Driving license / safe record –

N. Physical examination by physician is mandatory.

O. Minimum 5’8” of height is mandatory.

P. The list of personnel to be deployed may be submitted to the

Company with all mandatory checks listed above prior to joining

and may be deployed after concurrence of the Company.

4.2.47. The contractor shall deploy his persons in such a way that they get

weekly rest. The working hours/leave, for which the work is taken

from them, do not violate relevant provision of shops and

establishment Act/ Factories Act. The contractor shall in all dealings

with the persons in his employment have due regard to all

recognized festivals, days of rest and religious or other customs. In

the event of the contractor committing a default or breach of any of

the provisions of the Labour Laws including the provisions of

Contract Labour (Regulation Abolition) Act, 1970 as amended form

time to time or furnishing any information, or submitting or filling

any statement under the provisions of the said regulations and rules

which is materially incorrect, he shall without prejudice to any other

liability pay to the Owner a sum as may be claimed by the Owner.

4.2.48. Owner may provide walkie-talkie to ensure effective timely

4.2.49. Owner shall not be responsible for providing residential

accommodation to any of the employee of the Contractor.

4.2.50. Owner shall not be under any obligation for providing employment

to any of the worker of the contractor after the expiry of the Contract.

TENDER FOR THE SECURITY SERVICES –

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Owner does not recognize any employee employer relationship with

any of the workers of the contractor.

4.2.51. The Contractor shall ensure full compliance with tax laws of India

with regard to this contract and shall be solely responsible for the

same. The Contractor shall submit copies of acknowledgements

evidencing filing of returns every year and shall keep the Owner

fully indemnified against liability of tax, interest, penalty etc. of the

contractor in respect thereof, which may arise.

4.2.52. Contractor shall instruct guards for any emergency arises within the

plant premise to combat the emergency situation. Owner may direct

security guards to carry out emergency duties any time.

4.3. Statutory Compliance with New Labour Codes

4.3.1. The Contractor strictly agrees to execute this contract in absolute

compliance with the four new Labour Codes—namely the Code on

Wages, 2019; the Code on Social Security, 2020; the Industrial

Relations Code, 2020; and the Occupational Safety, Health and

Working Conditions Code, 2020—along with all central and state

rules notified thereunder.

4.4. Restructuring of Wages and Allowances (The 50% Rule):

4.4.1. The Contractor shall ensure that the "Wages" (comprising Basic

Pay, Dearness Allowance, and Retaining Allowance) for all

deployed security personnel shall not be less than 50% of their total

gross remuneration (CTC). If allowances (such as uniform, night

shift, or special security allowances) exceed 50% of the total CTC,

the excess amount shall automatically be treated as "Wages" for

calculating all statutory benefits.

4.5. Impact on Statutory Benefits (Gratuity, PF, ESI, and Overtime):

4.5.1. The Contractor must factor the expanded wage baseline into all

statutory payments:

4.5.2. Gratuity: Payable as per the revised wage base, including pro-rata

gratuity for Fixed Term Employees (FTEs) completing one (1) year

of continuous service.

4.5.3. Provident Fund (PF) & ESI: Contributed strictly on the revised wage

base definitions.

4.5.4. Overtime: Calculated at double the ordinary rate of wages based on

the revised 50% wage baseline.

4.6. Working Hours, Leave, and Safety:

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4.6.1. The Contractor shall strictly enforce the daily and weekly working

hour limits, mandatory rest intervals, weekly off days, and annual

leave encashment rules as specified under the Occupational Safety

and Industrial Relations Codes.

4.7. Other Terms And Conditions

4.7.1. Main Co-ordinator, Group Leader and Other Personnel of the

The Bidder shall nominate a person as "Project In-charge and Chief

coordinator” with minimum 10 years of experience in relevant area

as that of the Scope of Work of this assignment with age not more

than 55 years and has worked on security services to the large

industrial unit(s) and should not be of level less than General

Manager / Vice President / CEO/ Director/ Partner in the Bidder’s

4.7.2. Insurances:

The responsibility of all types of applicable and required insurance

coverage for the Bidder’s personnel and material/equipment etc.

deployed for the scope of services shall rest with the Bidder and in

no way Owner shall be responsible for any liability / damages,

whatsoever it may be.

4.7.3. Correspondence & language:

Bidder shall correspond in hard copies as well as through E-mail &

fax etc. All correspondence, reports Documents will in the English

4.7.4. Terms of Payment

The rate/ fees inclusive all taxes, duties, levies, etc shall be paid in

accordance with the Annexure - 6. Contractors has to raise the

invoice along with following documents must to process of invoice.

1. Proof of wage Register/ salary paid to their personnel at GSEG site.

2. P.F. (ECR and combined challan of 01,02,10,21&22) along with

payment confirmation receipt of previous month.

3. Attendance register of respective month.

4. Copy of valid labour license.

5. Copy of valid W.C policy/ESIC Challan and ECR Copy.

TENDER FOR THE SECURITY SERVICES –

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6. Payment of Bonus as when required by the company.

7. Copy of Professional Tax

Without above list of documents GSEG will not be able to process

the invoice. As the delay in releasing the payment by the Owner to

Contractor is on account of delay on the part of the Contractor, it has

been expressly agreed and undertaken by the Contractor that this

will not be considered a valid cause for delay in the releasing the

timely payment of dues by the Contractor to their security personnel

deputed at GSEG and hence the contractor must ensure that at all

point of times, the payment of such dues happens within the

prescribed time.

4.7.4.1. The payment is to be made on monthly basis of the services

actually done in a month as certified by the GSEG Admin Dept.

4.7.4.2. The quoted Charge & other misc. charges mentioned in

Annexure 6, shall be fixed for entire period of Contract. Basic

as per minimum wages Act including weekly off & amount of

Statutory obligations shall be variable based on revision in

applicable minimum wages. Total Rate of Personnel shall be

worked out on the effective date of based on formula as

mentioned below.

4.7.4.3. TDS or any other taxes, cess, duty, levy as applicable at the

given point of time will be deducted at source at actual at the

prevailing rates at the time of release of payment towards

4.7.4.4. The Contractor is also required to submit their registration

certificate with Provident Fund in the first bill. Documents in

support of the proof of deposit of provident funds and other

statutory dues, etc. of previous month will be submitted along

with the invoice.

4.7.4.5. Amount of GST and applicable cess will be kept under retention

till submission of documentary proof of payment of GST or till

reflection of payment of GST pertain to respective bill amount

in GST return after due verification.

4.7.4.6. GST applicable towards forfeiting of EMD, Security Deposit

and PBG and charging of penalty including liquidated damages

TENDER FOR THE SECURITY SERVICES –

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in accordance with the T&C of the contract shall be in the scope

of contractor / supplier.

4.7.4.7. No additional payment in addition to the price/Fees as above

shall be paid for any visit to GSEG Corporate Office, Site,

Police station, offices of Statutory etc.

4.7.4.8. Penalty – Deployment of personnel shall be as per GSEG

Admin Dept’s Instructions. At Any point of time incase

shortfall/ less deployment of manpower is noticed than the

amount of Rs. 500/- per day per personnel shall be deducted

from the monthly bill. Decision of the GSEG Admin Dept in

this regard will be final.

4.8. Schedule of Quantities

The manpower deployment as mentioned in schedule of quantities

is indicative and may vary on actual basis.

Sr. Description No. of Persons to be

No. deployed in a day

considering 8 hours of shift

Un Armed Security

2 Security Supervisors

3 Security Officers

4.9. Term of the Contract

The term of the contract for security services shall be initially for a period

of one year commencing from date as mentioned in the work order.

4.10. Additional Scope of Works

If contractor during the course of completion of scope of work as

mentioned in this tender, requires/ recommends the owner for addition

in scope of works related to existing scope; than Owner may accept/

reject the same for whatsoever reason. If accepted, Owner may issue

another work order for additional/ amendment in scope of works as per

the mutual agreed rates and conditions.

4.11. Performance Bank Guarantee

The successful Bidder shall furnish a performance security guarantee in

the form of a Bank Guarantee from a Scheduled Bank as per the format

given in Appendix I, and shall be for an amount equal to 10% of the

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

value of the total Contract/Order value for the term of the contract/order

within 10 days of the issuance of LOI/ Work Order.

Failure of the Contractor to comply with the requirements of the tender

document during the contract period shall constitute sufficient grounds

for encashing the performance bank guarantee.

4.12. Mode of Payment

Invoices complete in all respects, raised by the Bidder shall be paid

online through electronic transfer/ RTGS payable at Gandhinagar /

Ahmedabad, as per discretion of the Owner, within Thirty (30) Days

from the date of receipt of the same by GSEG Corporate Office.

4.13. Submission of Invoice

The invoice in triplicate along with all required following list of

Documents complete in all respects shall be submitted to the person

designated by GSEG.

i. Proof of Wage Register / salary paid to their personnel at GSEG

ii. P.F (ECR and Combined Challan of A/c 01,02,10,21&22) along

with payment confirmation receipt of previous month.

iii. Attendance register of respective month.

iv. Copy of valid labour license.

v. Copy of valid W.C policy/ESIC Challan/ECR & PT Challan.

vi. Payment of Bonus as when required by the company.

vii. Copy of Professional Tax

Without above list of documents GSEG will not be able to process the

invoice. As the delay in releasing the payment by the Owner to

Contractor is on account of delay on the part of the Contractor, it has

been expressly agreed and undertaken by the Contractor that this will not

be considered a valid cause for delay in the releasing the timely payment

of dues by the Contractor to their security personnel deputed at GSEG

and hence the contractor must ensure that at all point of times, the

payment of such dues happens within the prescribed time.

Bidder shall hold in confidence this assignment and all activities relating

to the Project, plant and all Documents and other information etc.

4.15. Literature, drawings & Documents

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

All reports, Documents/ registers prepared in connection with the

services hereunder shall at all stages be and remain the properties of

Owner and while in the custody of the Bidder shall be fully available to

Owner and its duly authorized representatives. On completion of the

assignment, the entire data/information/reports etc. mentioned here-in-

above shall be delivered by the Bidder to the Owner.

The English language will be used in all written communications

between Owner and the Bidder with respect to the services to be

performed hereunder and with respect to all Documents procured or

prepared by the Bidder in connection with the project.

4.17. Assignment

This being a service(s) assignment, considering expertise, experience

and resourcefulness of the Bidder, all the services for the security

services shall be provided by the Bidder. The obligations, rights and

liabilities of the Bidder shall not be assigned or transferred by them to

any third party.

4.18. Indemnity

The Bidder shall indemnify the Owner in all respect of all claims,

damages or injury or damage to any representative of Bidder and / or

property deployed at GSEG plants during the term of this contract/order.

i. The Contractor shall make good all damages to the building,

property, equipments and articles, how so ever arising from the

execution of the said scope of work.

ii. The Contractor shall indemnify and hold harmless the client, its

directors / officials etc. against all claims in respect of injury to

any person how so ever arising out of the services provided by the

iii. The contractor shall further keep the Owner indemnified against

any loss to the Owner’s property and assets. The Owner shall have

further right to adjust and/or deduct any of the amounts as

aforesaid from the payments due to the contractor under this

4.19. Cancellation / Termination

The Owner at its discretion reserves the right to cancel / terminate the

contract partly or wholly or reduce the scope of services, at its

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

discretion, by giving 10 (ten) days notice without assigning reasons

during the tenure of the contract, which shall be binding to the Bidder

and the Bidder shall be paid fees only for the services provided by the

i. Illegal Gratification: This contract can be terminated if any bribe,

commission, gift or advantage given, promised or offered by the

contractor to any employee of the Owner.

ii. The Owner may terminate the contract if it is found that the

contractor is black listed on previous occasions by the any of the

Departments/Institutions/Local Bodies/Municipalities/ Public

Sector Undertakings, etc.

4.20. Governing Law

In case of any dispute or difference between the terms and conditions

related to this Contract; the same will be resolved referring the same to

the competent authority of the Owner. In case the same is not resolved,

this contact shall be governed by and shall be construed in accordance

with the laws of India and the Parties submit to the exclusive jurisdiction

of the courts at The Gandhinagar/ Ahmedabad. In case of the

Arbitration, the place of Arbitration shall be Gandhinagar/ Ahmedabad.

4.21. Effective Date

This order shall be effective only after receipt of unconditional signing

of the Contract and submission of the Performance Bank guarantee or

as mutually agreed.

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

Format of Contract Performance Bank Guarantee

(To be stamped in accordance with Stamp Act)

Bank Guarantee No.............

[OWNER's Name & Address]

In consideration of the....... [OWNER's Name]........ (Hereinafter referred to as

the ‘OWNER’ which expression shall unless repugnant to the context or

meaning thereof, include its successors, administrators and assigns) having

awarded to M/s...... [Contractor's Name]............ with its Registered /Head

Office at............................ (Hereinafter referred to as the ‘Contractor’, which

expression shall unless repugnant to the context or meaning thereof, include its

successors administrators, executors and assigns), a Contract by issue of

OWNER’s Notification of Award No. ................ dated........... and the same

having been unequivocally accepted by the Contractor, resulting into a Contract

the Contractor having agreed to provide a Contract Performance Guarantee for

the faithful performance of the entire Contract equivalent to 10% ( ten percent)

of the said value of the Contract to the OWNER.

We ................[Name & Address of the Bank]..........having its Head Office

at...........................(hereinafter referred to as the ‘Bank’, which expression

shall, unless repugnant to the context or meaning thereof, include its successors,

administrators, executors and assigns) do hereby guarantee and undertake to

pay the OWNER, on demand any and all monies payable by the Contractor to

the extent of ..................(*).................... as aforesaid at any time upto

.........................(@)...................... [days/month/year] without any demur,

reservation, contest, recourse or protest and/or without any reference to the

Contractor. Any such demand made by the OWNER on the Bank shall be

conclusive and binding notwithstanding any difference between the OWNER

and the Contractor or any dispute pending before any Court, Tribunal,

Arbitrator or any other authority. The Bank undertakes not to revoke this

guarantee during its currency without previous consent of the OWNER and

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

further agrees that the guarantee herein contained shall continue to be

enforceable till the OWNER discharges this guarantee.

The OWNER shall have the fullest liberty, without affecting in any way the

liability of the Bank under this guarantee, from time to time to extend the time

for performance of the Contract by the Contractor. The OWNER shall have

the fullest liberty, without affecting this guarantee, to postpone from time to

time the exercise of any powers vested in them or of any right which they might

have against the Contractor, and to exercise the same at any time in any manner,

and either to enforce or to forbear to enforce any covenants, contained or

implied, in the Contract between the OWNER and the Contractor or any other

course or remedy or security available to the OWNER. The Bank shall not be

released of its obligations under these presents by any exercise by the OWNER

of its liberty with reference to the matters aforesaid or any of them or by reason

of any other act or forbearance or other acts of omission or commission on the

part of the OWNER or any other indulgence shown by the OWNER or by any

other matter or thing whatsoever which under law would, but for this provision,

have the effect of relieving the Bank.

The Bank also agrees that the OWNER at its option shall be entitled to enforce

this Guarantee against the Bank as a principal debtor, in the first instance

without proceeding against the Contractor and notwithstanding any security or

other guarantee that the OWNER may have in relation to the Contractor’s

Notwithstanding anything contained hereinabove our liability under this

guarantee is restricted to .........................(*)......................... and it shall remain

in force upto and including .....................(@)...................... and shall be

extended from time to time for such period (not exceeding one year), as may

be desired by M/s .......[Contractor's Name]............ on whose behalf this

guarantee has been given.

Dated this ……………………. day of 20…… at…………………

(Signature) (Signature)

TENDER FOR THE SECURITY SERVICES –

GUJARAT STATE ENERGY GENERATION LTD

(Official Address) (Designation with Bank . Stamp)

Attorney as per Power of Attorney

1. (*) This sum shall be ten percent (10%) of the total Contract Price for

(@) This date will be forty five (45) days beyond the end of term of

the Contract as specified in the Contract.

2. The Bank Guarantee from a scheduled Bank in India is acceptable to the

3. The stamp papers of appropriate value shall be purchased in the name of

guarantee issuing Bank.

TENDER FOR THE SECURITY SERVICES –