Supply, Installation, Testing & Commissioning (S.I.T.C.) of Hot Dip Galvanised Octagonal Streetlight Poles with Outdoor LED Street Light Fiittings and allied accessories incl. 5 Years Free Maintenance Guarantee Period at Mudetha GIDC Ind. Estate, District - Banaskantha.

Name of work Name Of Work: Supply, Installation,

Testing & Commissioning (S.I.T.C.) of

Hot Dip Galvanised Octagonal Streetlight

Poles with Outdoor LED Street Light

Fiittings and allied accessories incl.

Years Free Maintenance Guarantee

Period at Mudetha GIDC Ind. Estate,

District - Banaskantha.

1 Estimated cost : Rs. 63,72,612.00 (Excl. GST)

2 Tender fee : Rs. 2,832.00 (incl. GST - By D.D.Only)

3 E.M.D. : Rs. 63,726.00 (By D.D./ F.D.R. Only)

4 Date of Downloading & : From 06/08/2026 & 21/08/2026 up to

Submission of Tender Documents 17.00 hours.

5 Submission in Physical : From 24/08/2026 & 25/08/2026 up to

form[Tender Fee + EMD] 17.00 hours.

6 Opening of Technical Bid& PQ : Dtd. 25/08/2026 at 17:10 noon

7 Eligible class of Registered :

Having valid ‘D’ Class Or above

Registration in R&B Electrical wing and

Valid Electrical Contractor License.

EXECUTIVE ENGINEER (M&E)

G.I.D.C. MEHSANA,

GIDC Office Building, 4th Floor,

Plot No. H-317 to 322, Multilevel Shed,

GIDC, Dediyasan, Modhera Road,

Mehsana – 384 002. Ph.:

Sr. No. Particulars Page No.

1. Memorandum of work in brief 3-6

2. Notice inviting tenders 7-12

3. Contractor to please read this carefully 13-26

4. Bid Evalution Criteria / Eligibility Criteria of Bidders. 27-38

5. Bidder’s Undertaking / Declaration Form

6. General conditions of contract

7. Schedule-“A”

8. Schedule – ‘B’ 42-49

9. Schedule of quantities

10. General Specifications

11. Detailed Technical Specifications 52-126

12. Code of Practice 127-129

13. Important Note

15. B1 Agreement Attached

MEMORANDUM OF WORK IN BRIEF

1) Name of work Supply, Installation, Testing & Commissioning

(S.I.T.C.) of Hot Dip Galvanised Octagonal

Streetlight Poles with Outdoor LED Street Light

Fiittings and allied accessories incl. 5 Years Free

Maintenance Guarantee Period at Mudetha GIDC Ind.

Estate, District - Banaskantha.

2) Estimated cost Rs.

3) Joint Venture (J.V.) Joint Venture (J.V.) is not allowed for this work.

4) Important Note :  For any technical descripancy, the latest version

of IS / IEC Code shall be applicable.

 GIDC reserves the right, without any obligation

or liability, to accept or reject any or all the bid at

any stage of the process, to cancel or modify the

process or any part thereof or to vary any of the

terms and conditions at any time, without

assigning any reason whatsoever.

5) Earnest Money Deposit Rs.

(EMD) in the form of D.D. / (By D.D. / F.D.R. only)

F.D.R - from any

Nationalized / Scheduled

Bank only except Co-

Operative Bank for the

minimum period of 180 days

in favour of "Executive

Engineer, GIDC Mehsana”.

6) Validity period of tender 120 days from the date of opening of the Price bid

7) Security deposit (5.00%)

(i) In the form of FDR/Small

Saving Certificate / NSC / Rs. 1, 59, 316.00 (2.50%)

SSNNL Bond of 6 months

validity in favor shall be deposited by the Contractor as Initial Security

of"Executive Engineer, Deposit within 10 days of acceptance of tender and

GIDC, Mehsana” from any shall be released as per form B1

Nationalized / Scheduled

(ii) To be deducted from Rs. 1,59,316.00 (2.50%)

R.A. bills. shall be deducted from Running Account Bill of the

contractor and the Security Deposit so deducted will

be released to the contractors after Completion of the

Defect Liability Period from the date of completion.

TOTAL( i + ii ) Rs. 3, 18,632.00.

(iii) Rs. 3,18,632.00 (Rupees Three Lakh Eighteen

Thousand Six Hundred Thirty Two Only) - 5% of

the Estimated cost put to tender to be paid as

Five (05) Years Free

Maintenance Guarantee Bond in the form of B.G. of

Maintenance Guarantee

Nationalized Bank only or N.S.C./ .D./S.S.N.N.L. in

Bond favour of Executive Engineer, GIDC, Mehsana for

validity period of 60 (Sixty) Months to be paid from

the date of actual completion of the work

8) Performance Bond @ 5% Rs.3,18,632.00 shall be deposited by the

successful bidder as performance bond within

days of acceptance of tender and shall be released

9) Liquidated Damages As per clause No. 2 of B-1 Form attached herewith.

10) Defect liability period As per Clause of B1 agreement

11) Workers Welfare Cess 1% of the value of work done shall be deducted

Under The Building & from the all bills payable to the contractor as per

Other Construction Workers prevailing norms of Govt.

Cess Act 1996 (Labour

12) Time limit for completion of Time limit shall be 6 (Six) Calendar months from the

work from the date of written date of work order.

order to commence.

13) Other details :

i) District Banaskantha

ii) Type of Agreement As per “B1 Agreement” attached herewith

iii) Submission date & time of

tender documents

a)Mode of Tender Percentage Rate Tender

b)Date on (or before) which From 06/08/2026 to 21/08/2026up to 17.00 hours.

the tender with DD / FDR for

Tender fee & EMD (by

scanning) required

documents must upload on

the web site of

www.gidc.nprocure.com

c) Date on (or before) which From 24/08/2026 to 25/08/2026up to 17.00 hour.

DD/FDR in original for

Tender fee & EMD and

required documents must

reach in the office of the

"Executive Engineer (M&E),

GIDC, Mehsana, GIDC Office

Building, 4th Floor,

Plot No. H-317 to

Multilevel Shed,

GIDC, Dediyasan, Modhera

Road, Mehsana – 384

(By RPAD/Courier/Hand

iv) Mode of sending the tender

a) The tender with DD for By Online through e - tendering process

Tender fee & DD / FDR

Guarantee) for EMD (by

scanning) required

b) Submission date & time From 24/08/2026 to 25/08/2026up to 17.00 hour

of tender documents ( by Hand Delivery/R.P.A.D/Speed Post to the Office of

Physical Doument ) the "Executive Engineer (M&E), GIDC, Mehsana, GIDC

The tender with DD for Office Building, 4th Floor, Plot No. H-317 to

Tender fee & DD / FDR Multilevel Shed, GIDC, Dediyasan, Modhera Road,

and BG (Bank Mehsana – 384

Guarantee) for EMD in

original with required

13) Opening of Technical BID Date : 25/08/2026 at 17:10

In The Office of the Superintending Engineer, GIDC,

Mehsana, Plot No. H-317 to 322, Multilevel Shed,

GIDC, Dediyasan, Modhera Road, Mehsana – 384

14) Opening of Price Bid Date. 25/08/2026 (If possible)

(qualified bidders only ) : On evaluation of Technical Bid, Price Bid shall be

15) Tender to be opened by Superintending Engineer

In the Office of ::

Superintending Engineer, GIDC, Mehsana

GIDC Office Building, 4th Floor, Plot No. H-317 to

322, Multilevel Shed, GIDC, Dediyasan, Modhera

Road, Mehsana – 384

16) Description essential to be (1) Supply, Installation, Testing&Commissioning

made on sealed cover for (S.I.T.C.) of Hot Dip Galvanised Octagonal

documents to be submitted Streetlight Poles with Outdoor LED Street Light

by R.P.A.D. Fiittings and allied accessories incl. 5 Years Free

Maintenance Guarantee Period at Mudetha GIDC Ind.

Estate, District - Banaskantha.

(2) Date of receiving the documents From

17) Mode of quoting the rate in In figures as well as in words. In percentage rate.

Schedule “B” attached with Any mis-outs, Discrepancies may attract rejection of

price Bid of Tender tender.

18) Designation of the officials to Contact Person :

be contacted for site visits 1. Executive Engineer (M&E), GIDC, Mehsana

By the Bidders. Shri J.B.Trivedi

2. D.E.E (M&E), GIDC, Mehsana.

Shri N.K. Chaudhari)

Executive Engineer (M&E)

E-TENDER NOTICE NO. 04 OF 2026-2027

E-tender for the following works of GIDC are publically invited from the intending bidders, by the

Superintending Engineer, GIDC Mehsana at 4th Floor, Multilevel shed, Plot No. H-317 to

Mehsana-II Industrial Estate, Dediyasan-384002 by E-tendering only, on web site

https://tender.nprocure.com/(i) whose names are borne on the approved list of registered contractors

in the required class & category with Gujarat State R&BD/W.R.D/GIDC & other State Governments

equivalent AND (ii) and the intending bidders who are registered in appropriate category of C.P.W.D.,

M.E.S., Railways and Indian State Governments, can also bid provided the bidder produce such

registration certificate at the time of bidding and obtain registration in required class & category from

the Gujarat State R&BD/W.R.D/GIDC before issuing work order. Bidder will solely be responsible for

obtaining the required registration.

The tender under Sr. No. 1 to 7 are invited in single/two bid system will be opened on schedule date,

specified under schedule of E-tender.

Sr. Name of work (1) Estimated cost Class of

No (2) Earnest Money Deposit registration

(3) Non-refundable

MEHSANA DIVISION

1 Upgradation of Infrastructure facilities (1) Rs.1,35,58,934.00 'C' Class & Above.

Road,GSR, Pump room SWD at Deodar (2) Rs.1,35,589.00

GIDC, DEODAR, Dist. Banaskantha, (3) Rs.4,248.00

2 Supply, Installation, Testing & (1) Rs.63,72,612.00 Valid ‘D ’Class Or

Commissioning (S.I.T.C.) of Hot Dip (2) Rs.63,726.00 above Registration

Galvanized Octagonal Streetlight Poles (3) Rs.2,832.00 in R&B Electrical

with LED Luminaries Outdoor wing and Valid

Streetlight fitting, Control Panel and

Contractor License

allied accessories including 5 years free

comprehensive guarantee period with 5 board.

year Operation and Maintenance at

MUDETHA GIDC Industrial Estate,

District-Banaskantha.

3 ARC for operation and maintenance of (1) Rs.12,83,484.00 E-2 Class & Above

Hansalpur Water supply scheme. (2) Rs.12,834.00

4 ARC for Operation and Maintenance of (1) Rs.15,03,617.00 E-1 Class & Above

Aithor Water Supply Scheme. (2) Rs.15,036.00

5 Demolition of old RCC Elevated Storage (1) Rs. 55,250.00 E-2 Class & Above

Reservoir (ESR) including stacking or (2) Rs.

serviceable material and disposal of (3) Rs.

unserviceable material at GIDC DEESA

6 Demolition of old RCC Elevated Storage (1) Rs. 1,27,500.00 E-2 Class & Above

Reservoir (ESR) including stacking or (2) Rs.

serviceable material and disposal of (3) Rs.

unserviceable material at GIDC

CHANDISAR Estate.

7 Demolition of old RCC Elevated Storage (1) Rs. 2,55,000.00 E-2 Class & Above

Reservoir (ESR) including stacking or (2) Rs.

serviceable material and disposal of (3) Rs.

unserviceable material at GIDC

CHHATRAL Estate.

(A) SCHEDULE OF E-TENDERING

(i) Downloading of Tender Documents from Web site of From 06/08/2026 to 21/08/2026 up

https://tender.nprocure.com/. (The tender document for to 17.00 hours for work

these works are available only in Electronic format which at Sr. No. 1 to

Bidder can download free of cost)

(ii) SUBMISSION OF TENDER From 06/08/2026 to 21/08/2026 up

(A) Online submission to 17.00 hours for work

I) Online submission of bid documents. at Sr. No. 1 to

II) Scanned copies of DD for tender fee & EMD in

electronic format only through online

(B) Submission in physical form From 24/08/2026 to 25/08/2026 up

I) D.D. / FDR in original (for Tender fee & EMD) Other to 17.00 hours for work

documents mentioned in para C, for the purpose of at Sr. No. 1 to

verification only (in physical form) by personally i.e.

by Speed Post / Currier /Hand delivery. (Kindly refer

(iii) Pre-bid meeting (Offline / Online) Not Applicable.

In the Office of Chief Engineer -GIDC, Block No 3&4,

3rd Floor, Udyog Bhavan, Sector-11, Gandhinagar

(iv) Opening of Technical Bid documents. In the Office of Superintending

Engineer, GIDC Mehsana at 4th Floor,

Multilevel shed, Plot No. H-317 to

322, Mehsana-II Industrial Estate,

Dediyasan-384002 as under:

 Approximate on dt. 25/08/2026

at 17:10 noon for Sr. No. 1 to

(B) On line Submission of Tender

1) Bidders can prepare & edit their offers number of times before tender submission date & time.

After tender submission date & time, bidder cannot edit their offer submitted in any case. No

written or online request in this regard shall be granted.

2) Bidder shall submit their offer i.e. Pre-qualification document with Technical Bid & Price Bid in

Electronic format on above mentioned website & Date shown above after digitally signing the

3) For the purpose of verification, the original documents for Pre-qualification submitted in

electronic format should be submitted in physical form as under:

 For Sr. No. 1 to 7 at O/o Executive Engineer, GIDC, Mehsana, office of the Executive

Engineer, GIDC Mehsana at 4th Floor, Multilevel shed, Plot No. H-317 to 322, Mehsana-II

Industrial Estate, Dediyasan-384002 By personally i.e. by hand delivery, courier, RPAD,

Speed Post during office hours.

4) Offers submitted without digitally signed will not be accepted.

5) Offers i.e. Pre-qualification document with Technical Bid & Price Bid in physical form will not be

accepted in any case.

6) It is Bidder’s responsibility to verify Online Corrigendum/Amendments until last submission date

and time as well as before Final Submission of Bid.

7) Required documents for pre Pre-qualification document received later than the time specified will not

be accepted in any case and the bid of that bidder shall be considered non-responsive.

 Schedule of Offline Tender :

Blank tender copy for Sr. No. 5 to 7 will be  Blank tender will be issued from dt.06/08/2026

issued from the Office of the Executive to 21/08/2026.

Engineer, GIDC, Mehsana.  Last date of submission of Sealed tender-

Address: Dt.25/08/2026 (By R.P.A.D./Speed Post Only)

Office of the Executive Engineer, GIDC and if possible tender to be opened on

Mehsana, GIDC, 4th Floor, Multilevel shed, Dt.25/08/2026 at 17:10 noon.

Plot No. H-317 to 322, Mehsana-II Industrial

Estate, Dediyasan-384002.

(C) Submission of Tender Fees, EMD

1) Interested Bidders can view these tender documents online, but bidders who are interested in

bidding these tender can download tender documents from web site as mentioned above and

bidder who wish to submit their offer shall pay non-refundable tender fee in the form of Account

Payee Demand Draft payable respectively as under drawn on any Nationalized Bank in favor of

 Executive Engineer, GIDC, Mehsana for the work at Sr. 1 to 7 (DD payable at Mehsana)

2) EMD in the form of Account Payee Demand Draft / F.D.R. payable at Mehsana drawn on any

Scheduled / Nationalized Bank in favour of as mentioned as under. EMD in the form of Bank

Guarantee of the Scheduled Bank or Nationalized Bank also acceptable as per the manner set out

in the prevailing Form B1, Form B2 & Form C Agreement.

 Executive Engineer, GIDC, Mehsana for the work at Sr.1 to 7 (DD payable at Mehsana)

3) Demand Draft for E.M.D. & Tender Fee shall be submitted in Electronic Format only through

Online (by scanning) while uploading the Bid. This submission shall mean that E.M.D. & Tender Fee

are received. Accordingly, offer of those shall be opened whose E.M.D. & Tender Fee is received

electronically. However, for the purpose of realization of D.D., Bidder shall send the D.D. in

original for the works in the manner set out in above point (C -1 &, 2) by personally i.e. by Speed

Post/ Currier /Hand delivery during office hours as per point No. B-3.

4) Required Documents mentioned as under (a), (b) & (c) are mandatory for submitting scanned

copies through ONLINE. Otherwise tender offer shall be treated as NON RESPONSIVE, without

any further intimation.

a) Scanned copy of tender fee and EMD

b) Required Class of registration, Latest Income Tax return filed, RPFC registration certificate with

latest challan, GST Registration & Pan Card.

c) Fresh Valid Bank Solvency- (Current Financial Year) - (20% value of the estimated cost put to

tender) and Experience certificate

5) For the purpose of verification, the original documents submitted in electronic format should be

submitted in physical form for the works in the manner set out in above point (C-3) by personally

i.e. by hand delivery, courier, RPAD, Speed Post during office hours.

 Executive Engineer, GIDC, Mehsana for the work at Sr. 1 to

Tender fee, EMD in original and other required documents for verification received before or

later than the time specified in (A) SCHEDULE OF E-TENDERING, (ii)(B) Submission in Physical

form as mentioned above, will not be accepted in any case and the bid of that bidder shall be

considered non-responsive. GIDC will not be responsible for delay in receipt of such documents

due to any reasons by the postal department or any other agencies.

If any clarification / query regarding these tenders are required, do not hesitate to contactor

concern Executive Engineers;

 For the work at Sr. No. 1 to 7 Shri Y R Chauhan, Executive Engineer, GIDC, Mehsana - Mo.

Superintending Engineer

G.I.D.C., Mehsana.

https://tender.nprocure.com/ Portal ઉપરથી

ની.સી.ડ .આઇ.વેબસાઇટ www.gidc.gujarat.gov.in માં જોઇ

ુ ારા વધારા/https://tender.nprocure.com/ વેબસાઇટ પર -

GUJARAT NDUSTRIAL DEVELOPMENT CORPORATION

(A Govt of Gujarat Undertaking)

O/o the Superintending Engineer

Mehsana Division Office, 4th Floor, Multi

Level Shed, Plot No. H-317 To

Mehsana-II Industrial Estate, Dediyasan-

384002, Ta. & Dist. Mehsana.

E-TENDER NOTICE No. 04 of 2026-2027

The tender for the work having cost of Rs.0.55 lakhs to

Rs.135.58 lakhs are invited by office of the

Superintending Engineer, G.I.D.C., Mehsana under

jurisdiction of the Executive Engineer, GIDC,

Mehsana. The online tender can be upload-download

online dt.06/08/2026 to 21/08/2026 on website

https://tender.nprocure.com/. and office line tender

will be issued at Mehsana office from 06/08/2026 to

21/08/2026. The detailed tender notice can be seen in

GIDC office notice board / GIDC website

www.gidc.gujarat.gov.in Right to reject the tender

without assigning any reasons thereof are reserved by

G.I.D.C., which will be binding to all bidders. Please

stay touring web site - https://tender.nprocure.com/

for any corrigendum/ addendum / modification till last

date of receipt.

Superintending Engineer,

G.I.D.C., Mehsana.

CONTRACTORS TO PLEASE READ THIS

1) BIDDER'S RESPONSIBILITY :

The intending Bidders shall be deemed to have visited the site and familiarized

themselves thoroughly with the site conditions and all other aspects affecting the

work under this Contract before submitting the tender. No claim/extension of

time what so ever shall be entertained on account of prevailing site conditions.

Interested Bidders may obtain further information at the following address:

“Executive Engineer (M&E), GIDC, Mehsana, GIDC Office Building, 4th Floor,

Plot No. H-317 to 322, Multilevel Shed, GIDC, Dediyasan, Modhera Road,

Important Note :-

 For any technical descripancy, the latest version of IS / IEC Code shall be applicable.

 GIDC reserves the right, without any obligation or liability, to accept or reject any or all

the bid at any stage of the process, to cancel or modify the process or any part thereof

or to vary any of the terms and conditions at any time, without assigning any reason

Interested Bidders may obtain further information at the following

“Executive Engineer (M&E), GIDC, Mehsana, Plot No. H-317 to 322, Multilevel

Shed, GIDC, Dediyasan, Modhera Road, Mehsana – 384

2) LOCATION OF WORK:

The work site is located showing as under

 At Mudetha Industrial Estate, GIDC, District- Banaskantha, Gujarat

3) SCOPE OF WORKS:

Physical parameter of the proposed works:-

Name Supply, Installation, Testing & Commissioning (S.I.T.C.) of Hot Dip

of Galvanised Octagonal Streetlight Poles with Outdoor LED Street

work Light Fiittings and allied accessories incl. 5 Years Free Maintenance

Guarantee Period at Mudetha GIDC Ind. Estate, District -

4) EARNEST MONEY DEPOSIT (EMD):

Earnest money as mentioned in the memorandoum of work in brief attached

herewith shall be paid in the form of D.D./F.D.R. for the validity period of not less

5) SECURITY DEPOSIT (SD):

SD is payable in the manner set out in the tender document by the successful

6) WORKERS WELFARE CESS UNDER THE BUILDING & OTHER

CONSTRUCTION WORKERS CESS ACT 1996 :

1% of the value of work done shall be deducted from the all bills payable to the

7) MOBILIZATION ADVANCE: Not applicable for this work

Mobilization advance shall be applicable only as per GIDC circular No. GIDC/

8) Maintenance guarantee period: The whole work is covered under the Five (05) Years

free maintenance and replacement guarantee period. Agency shall have to follow all the

conditions mentioned in Scope of work & SPECIAL CONDITIONS FOR STREET

9) Successful Bidder shall have to full fill the all requirement mentioned in DETAILED

TECHNICAL SPECIFICATIONS AND TERMS & CONDITIONS FOR the SITC

work of Street Light.

10) DEFECT LIABILITY PERIOD :

As per clause of B1 agrreement.

11) PROGRAMME OF WORK:

The programme of work for this contract is as under

Tender Documents

from Web site of

www.gidc.nprocur

of DD for Tender Bid

(The tender Fee & EMD and Validity Period of completion

document for these all other period

work are available required

only in Electronic documents as

format which Bidder listed under in

can download at Electronic

free of cost) format.

to 21/08/2026up 21/08/2026up 6 (Six) Months from the date

to 17.00 hours. to 17.00 hours. 120 days of issue of the Work Order.

The time is essence of the contract. The contractor shall have to ensure progress of the

work proportionately, failure to adhere to this; he shall be liable to compensation as

per the Clause No. 2 & 7 of B-1 agreement form attached herewith.

12) UNITS RATES UNDER SCHEDULE "B" :

Unit Rates specified for various items to be executed as per Schedule "B" in the price

bid are inclusive of all labour, materials, testing charges, equipments, all incidental

charges involved in the items & 1% Labour Cess and as specified in the mode of

measurement & payment of detailed specifications of items, incl. all taxes/G.S.T,

royalty, octroi, transportation cost etc. all as applicable presently and as to be enforced

for future by any / all including Central/State Govt. and Statutory bodies from time to

13) SURVEYING & MEASURING EQUIPMENTS:

Equipments for surveying & measurement on the work shall be procured by the

contractor for his use. The same also be made available to the Engineer at site or any

work connected with the contract without any additional charges.

14) CONDITIONS OF CONTRACT:

Condition of contract will be as per Form B1 (CONTRCT AGREEMENT TO BE

EXECUTED) attached with time limit shall be 06 (Six) Months from the date of

work order & others documents will be governed as per the documents and conditions

of contract finalized for the work. All works will confirm to the latest

Indian/International Electricity codes, standards and rules, Indian Standards (BIS), as

approved by the Engineer-in-charge.

Please also read the B1 form (CONTRACT AGREEMENT TO BE EXECUTED)

attached herewith.

15) Supervision of work:

G.I.D.C. reserves rights to get check the quality of works through THIRD PARTY

INSPECTION also in addition to the Engineer-in-charge & Quality Control Units of

the Corporation.

16) PRICE VARIATION CLAUSE & STAR RATE FOR CEMENT, STEEL AND

BULK BITUMEN, COPPER OR ANY ELECTRICAL CONSUMABLE

ITEMS: (Deleted)

a. In the all items of Schedule “B”, the thickness mentioned are compacted

thickness to be considered for the purpose of measurements and payments.

b. The contractor document shall include the original tender papers of GIDC,

submission of contractor negotiation letter, letter of acceptance, agreement in

B1 form and the work order.

c. In conformity with prevailing Income Tax rules 2% and surcharge of bill value

or applicable at time to time Shall be Deducted at source for which necessary

certificate shall be released by the Executive Engineer.

d. In conformity with prevailing sales tax, rules vide No. ANVE: WORKS: TAX:

97-98: 2162, dated. 24/11/1997, published by Additional Sales Tax

Commissioner, Govt. of Gujarat, 2% Sales tax and surcharge applicable of bill

value shall be deducted at source or applicable at time to time Shall be

Deducted for which Necessary certificate shall be released by Executive

e. The contractor shall exhibit a board as per requirement of GIDC with detailed

Specification and details of work and amount at site at his own cost as directed

by the Engineer-in- charge.

f. Service tax if applicable on any item/ part item or part work as per prevailing

Government rules, GIDC will deduct the service tax from the contractor bills, if

g. All the work shall be carried out as per the specifications attached with this

h. In addition to above conditions, contractor have to read carefully Chapter- 1 of

i. Unit rates specified for various items to be executed as per Schedule – B

attached are inclusive of all labour, materials, testing charges, equipments, all

incidental charges involved in the items and as specified in the mode of

measurement & payment of detailed specifications of items, including all taxes,

royalty, octroi, transportation cost etc. all as applicable presently and as o be

enforced for future by any / all including Central / State Govt. and Statutory

Bodied from time to time.

j. The Initial Security Deposit shall be produced in the form of NSC/SSNNL

Bond and valid till the certified date of completion of maintenance guarantee

period in favour of Executive Engineer, GIDC, Mehsana.

k. The Initial Security Deposit shall be released only after issuance of completion

certificate from competent authority of GIDC and Security Deposit recovered

through R. A. Bill will be released after defect liability period as per clause.

l. No any price adjustment and price variation will be given for any type of work,

i) Earnest money shall be paid in the form or demand draft or FDR from any

nationalized bank as well as public sector banks as per Govt. Of Gujarat,

Finance Department GR No. EMD/10/2018/18/DMO, Dtd:- 16/04/2018 or

latest. Earnest Money in cash or cheque or bank guarantee shall not be

accepted. EMD should be valid for minimum period of 180 days. The EMD

should be drawn in favor of the Executive Engineer, GIDC, Mehsana.

ii) Units registered with Industries Dept. or with NSIC as a Small Scale Unit

shall have also to pay prescribed tender fees and earnest money deposit.

Govt. exemption certificate for EMD shall not be valid..

iii) The amount of earnest money deposit to be paid in the form of FDR in favor

of “Executive Engineer, GIDC, Mehsana” should be attached, along with

the tender only, otherwise it will not be accepted. It may be noted that DD /

FDR brought personally at the time of opening, will also not be accepted at

iv) The earnest money deposit of the unsuccessful contractor(s) shall be returned

without interest within reasonable time after final decision on the tender and

after entering into a contract with the Corporation by the contractor whose

tender is accepted.

v) Exemption certificate for E.M.D. shall not be entertained.

vi) The contractor does not turn up with the security deposit and execute contract

agreement within specified time after intimation to him about acceptance of

his offer, the earnest money paid for this work will be forfeited according to

the terms and conditions of tender and tenderer’s tender shall be rejected and

then according to aforesaid provision of tender, action to black list the

contractor will be initiated without delay.

19) The contractor shall have to furnish GST Registration Number, Income Tax PAN

Number and ward under which is assessed with copy of last IT return filed by him.

Copies of certificate as regards previous experience, if any, must accompany the

20) VALIDITY (120 days minimum)

The tenders submitted by tenderer shall remain valid for acceptance for a period of

120 days from the date of opening of the tender. Line out for the execution of the

work, in case accepted tender, will be given within a period of 120 days from the

date of opening. The tenderer shall not be entitled during the said period of the

days without written consent of Executive Engineer (M&E), GIDC, Mehsana to

recover or cancel his tender to vary the rates given or any terms thereof. In case of

tenderer revoking or canceling or varying any terms of the tender without the

written consent of Executive Engineer(M&E), GIDC. shall forfeit EMD paid by

him / them along with the tender and take further necessary actions.

21) Declaration showing all works on hand with the contractor and the value of works

of that remains to be executed in each must accompany the tender.

22) The rates for items in Schedule – “ B ” must be given in words and figures, amount

of each item must also be entered in column of amount and the tenderer must strike

out grand total of the amount

out grand total of the amount

23) The contractor should initial all pages of Schedule - "B" and specifications.

24) The Contractor should sign all corrections, erasures and overwriting and original

tender papers should be returned invariably.

25) DISCREPANCIES AND ADJUSTMENT OF ERRORS:

Any error in quantity or amount in of Schedule – “B ” showing items of works to be

carried out shall be adjusted in accordance with the following rules.

a) In event of discrepancy between words and figures, quoted by tenderer in the rates

of column the description in words shall prevail.

b) In the event of an error occurring in the amount column of the Schedule - “ B ”

showing items of works, as a result of wrong multiplication of the unit rate and

quantity, the unit rate shall be regarded as firm and multiplication shall be amended

on the basis of the rate.

c) All errors in totaling in amount column and in carrying forward totals shall be

d) Any rounding off, of amounts against items or in “ TOTALS” shall be ignored. The

tendered sum so altered shall, for the purpose of the tenders, be substituted for the

sum originally tendered and be considered for acceptance.

It may please be noted that the tender will be considered as invalid especially if, the

requirements as per instructions No.1 to 10 above, are not complied with before

submitting the tender. Also, please read carefully the fact sheet and “General Rules

and Directions for the guidance of contractors, i.e. Form B -1 / Form B - 2 / Form D

". Rights to reject any or all tender(s) without assigning any reason (s) thereof are

reserved with competent authority of GIDC. No price variation is acceptable and

the prices once quoted shall remain firm during the period of execution / completion

of contract.If taxes and excise are being claimed extra, the present applicable

percentage / amount should be clearly mentioned, failing which, rates quoted will

be considered as inclusive of all taxes and duties.GIDC. will not issue any tax

exemption form i.e. “P”, “C” or “D” form; the tenderer may quote rates

26) No amendment shall be permitted either in performance of the equipment offered or

prices, once tender is opened.

27) EVALUATION OF TENDERS

i) The tenders will be verified for accuracy in the numerical calculations; any

tender with arithmetical mistake will be corrected on the basis of the

quantities of the work given in the tender form and the unit prices quoted by

ii) The tender forms are to be filled in, by ink or by type written without

alterations or modifications and shall furnish all the information required. No

changes of the form are accepted, tenderers may attach supplementary

information separately.

iii) GIDC reserves the rights to alter the quantity of the work and or award to

more than one tenderer.

iv) Any deviations, in terms, conditions and technical specifications shall be

clarified with its financial evaluation, will render financial bid invalid.

v) If for any items, alternative rates are called for the selection of any item shall

be at the discretion of the GIDC only; all the offers shall be evaluated on the

selected option only.

28) TECHNICAL TERMS AND CONDITIONS:

a) Where specifications are not already specified, the materials to be supplied, should

be as per relevant ISI or Equivalent International Standards where ISI is not

b) Supply and installation shall have to be completed within stipulated time limit. In

case of failure, compensation will be charged as mentioned separately.

c) Tenders containing uncalled remarks or any additional conditions or modifications

in any of the tender conditions, rates or quantity are liable for rejection.

d) In case of arbitration as per Contractor’s conditions, arbitration shall be in

accordance with Indian Arbitration Act,

e) DESCRIPTION IN DRAWING OR SPECIFICATIONS:

The drawings and specifications are to be considered as mutually explanatory of

each other. Details drawings being followed in preference to small-scale drawings

and figured dimensions in preference to scale and special conditions in preference

to general conditions. Special directions or dimensions given in the specifications

shall supercede all else. Should any discrepancies, however, appear or should any

misunderstanding arise as the meaning and importance of the said specifications or

drawings, or as to the dimensions or the quality of the materials for the due and

proper execution of the works, or as to the measurement or quality and valuation of

the works executed under this contract or as extra there upon the same shall be

explained by the Engineer In Charge and his explanation shall, subject to the final

decision of the Supdt.Engineer,GIDC, Mehsana, in case of reference be made to

him under condition, be binding upon the contractor and contractor shall execute

the work according to such explanation (Subject as aforesaid) and shall also do all

such works and as may be necessary for the proper completion of works,

as implied by the drawings and specifications even though such works and things

are not specially shown and described in the said specifications.

f) ACCESS TO SITE AND ONSITE:

The Engineer may, if he considers fit from time to time enter upon any lands which

may be possession of the contractor for the purpose of executing any other work not

included in this contract and may execute such work not included in this contract by

his agents, or by other contractors on his opinion, the contractor shall in accordance

with the requirements of the Engineer, afford all reasonable facilities for execution

of such works including occupation of lands by structures. Such reasonable

facilities shall also be given for any other contractor employed by the Corporation,

and his working of the Corporation, employed in the execution of such other work

on or near the site of the work, such other works may not be included in the

contract, or it may being connection with or ancillary to the works entrusted to him.

In case of default, the contractor shall be liable to the Corporation, for any delay in

executing other works or expense incurred by reason of such default, provided

always that if the exercise of the powers shall cause any damage to the contractor he

may, within 15 days arising of such damage make a written statement of the same to

the Engineer- in-charge, who shall from time to time, assess the value in his

judgment of such damage and GIDC., shall from time to time, pay to the contractor,

the amount (If any) as justified by the Engineer In Charge and finally accepted by

the Corporation.

29) SECURITY DEPOSIT

The person / persons whose tender may be accepted herein called the

“CONTRACTOR” which expression shall unless excluded by or repugnant to the

context include his heirs, executors, administrators and assigns and shall deposit with

the Executive Engineer, GIDC, Mehsana, a sum of sufficient amount to make the full

security deposit specified based on the tendered cost or estimated cost whichever is the

higher and so on up to a limit of ten days which can be extended by the Suprientending

Engineer / Chief Engineer as per prevelling circular of GIDC, if he thinks it fit to do

so, for a contract of more than up to a limit of ten days On the receipt by him of the

notification of the acceptance of his tender shall deposit with the Executive Engineer /

in cash or Govt. securities endorsed to Executive Engineer, (If sufficient to make up the

full security deposit specified in the tender) or Permit GIDC at the time of making any

payment to him for work done under the contract to deduct such a bill, deductions to be

held by GIDC. by way of security deposit provided always that in the event of the

contractor depositing a lump sum by way of security deposit as contemplated (A)

above, then and in such case, if the sum of deposit shall not be less than 5% of the total

estimated cost of the work. It shall be lawful for GIDC at the time of making any

payment to the contractor for work done under the contract to make up the full amount

of 5% by deducting a sufficient sum from first payment as last aforesaid until the full

amount of the security deposit is made up. All compensation or other sums of money

payable by the contractor to GIDC under the terms of this contract may be deducted

from or paid by the sale of a sufficient parts of his security deposit or from the interest

arising there from or from any sums which may be due or may become due by GIDC to

the contractor on any account whatsoever and in the event of his security deposit being

reduced by reason of any such deduction or sales as aforesaid, the contractor shall,

within ten days there after, make good in cash or govt. securities endorsed as aforesaid

any sum or sums which may have been deducted from or as aforesaid any sum or sums

or any part thereof.

The security deposit referred to when paid in cash may, at the cost of the depositor, be

converted into interest bearing securities provided the deposit has expressly desired this

If the amount of the security deposit to be paid in a lump within the period specified at

(A) above is not paid, tender/contract already accepted shall be considered as cancelled

and legal steps shall be taken against the contractor for recovery of the amounts.

The security deposit of by the Contractor in full i.e. 5% shall be returned after

months, after completion of work satisfactorily in all respect. The mode of security

deposit in the form of small saving scheme or securities under Sardar Sarovar Narmada

Nigam Ltd. and shall be valid for a minimum period of 15 months initially.

30) GENERAL INSTRUCTIONS

The acceptance of the tender will rest with the competent authority that doesn't bind

himself to accept the lowest one and reserve the right to reject any of all the tenders

without assigning any reasons thereof.

In addition to the above, the tender will also be liable to be rejected outright, if,

a) The tenderer proposes any alternation in the works specified or any condition or

corrections made in any code or mode of schedule “B” or specifications.

b) Any of the page(s)of the tender is/are removed or replaced.

c) The tender does not initiate all corrections, additions or pasted slips.

d) He makes any eraser in the tender.

e) The tenderer or in the case of a firm each partner or the person holding the power of

attorney thereof doesn't sign or the signature(s)is/are not attested by the witness on

Schedule -B of the tender in the space provided.

f) The tenderer does not quote for the entire work and full quantity, otherwise it shall be

treated as incomplete tender and may be rejected. The tender rates are not realistic or

not workable as compared to prevailing rates under minimum wages Act.

g) The rate of minimum wages act not fulfilled on mentioning / quoting rate.

31) In respect of the tenders from the co-operative society, a solvency certificate of an

amount of equal or more than 20% of the amount of the work put to tender will have to

be produced along with the tender or a certificate regarding the borrowing capacity of

the society issued by the legal assistant, Directorate of Cottage Industries will have to

be produced along with the tender.

i) The several documents forming the contract are essentials part of the contract

and a requirement occurring, in one is as binding as though occurring in all.

They are intended to be mutually explanatory and complementary and to

describe and provide for a complete work.

ii) In the event of any discrepancy, the several documents forming the contract or

in anyone documents the following order of precedence should apply.

(1)Dimensions & quantities

(3)Schedule “B” of the Tender

(4)Specifications.

iii) In case of defective description or ambiguity, the Engineer-in-charge should

issue further instructions directing in what manner the work is to be carried out,

it is being understood that the best modern practice is to be followed. The

contractor should forthwith comply with such instructions.

iv) All the conditions of the contract and specifications shall be thoroughly studied

and understood by the tenderer and signed by him in token of having done so

they / he that also sign other documents of the tender.

v) The contractor should take no advantage of any apparent error or omission in

specifications and the Engineer-in-charge shall make such corrections and

interpretation as necessary to fulfill the intent of the plants and specifications.

32) TOOLS & TACKLES

a) The contractor shall, at his own expense provide all the materials, labour, haulage,

power, tools, tackles and apparatus necessary to execute and complete the works.

33) FORCE MAJURE

Either party to the contract shall not be liable for its failure in performing any provision

of the contract such failure or delay is caused or resulted from an Act of Nature such as

floods, earth quakes, lightening, cyclone, wars, civil riots, strikes, national emergencies,

civil disturbances or on account of any law or order proclamation made by the

central/state Government.

34) COMMERCIAL TERMS & CONDITIONS

The rates shall be offered inclusive of all Prevailing levies, taxes & Insurance

but excluding GST.

35) GENERAL CONDITIONS.

1) In case of the of any item / employee is not found satisfactory by the Corporation

the Agency shall replace as per T & C of contract attached herewith. on receipt of

such notice from the Executive Engineer(M&E), GIDC, Mehsana

2) The agency shall comply with all the instructions and direction of the Corporation

as may be given through Engineer-in-charge / Controlling officer from time to time.

3) The agency shall maintain records and registers, as may be required for this work as

per the prevailing requirement of corporation from time to time, as an evidence of

proper performance of their duties by the said Agency. The stationery materials e.g.

Logbooks, papers etc. for this purpose will be provided by the Agency.

4) The wages of following O&M personnel deployed in the services of the GIDC. will

be given as per minimum wages act.

5) The Agency while entering into the agreement with GIDC shall produce the

registration certificate of his establishment with the competent authority of

Regional Provident Fund Commissioner failing which 3% (three percent) or

applicable amount will be deducted from the respective bills and shall be refunded

only against production of such certificate and indemnity bond. O&M agency shall

follow the conditions laid down as below in this regard.

6) In case of the services of any employee of O& M is not found satisfactory by the

Corporation , the O&M Agency shall be replace him within 3 (three days on receipt

of such notice from the Executive Engineer (M&E),GIDC, Mehsana.

7) The O&M agency shall comply with all the instructions and direction of the

Corporation as may be given through Engineer-in-charge / Controlling officer from

8) The O&M agency shall maintain records and registers, as may be required for

O&M work as per the prevailing requirement of corporation from time to time, as

an evidence of proper performance of their duties by the said O&M Agency. The

stationery materials e.g. Logbooks, papers etc. for this purpose will be provided by

the O&M Agency.

CONDITION FOR EMPOYEES PROVIDENT FUND AND MISC PROVISIONS

The agency shall be responsible for complying with the provisions of the employees’

Provident fund and miscellaneous provisions Act, 1952 scheme and modifications of the

Act from time to time.

The contractor shall get themselves enrolled with the Regional Provident Fund

Commissioner or any competent office appointed under the act and shall have to got

separate number in respect of their respective establishment as defined in Sec. 3 of the

employees provident fund Act and shall discharge all the liabilities arising out of aforesaid

Act as provided in para 36A of the scheme and other provisions of the Act.

“The Engineering in charge on receiving report from the Competent Inspecting officer

under the said act shall have the power to deduct from the payment to the contractor any

sum required or estimated to be required for making good the loss / suffered by the worker

or workers by reason for non fulfillment of the condition of the contractor for the benefit of

the workers under the said Act. The contract shall indemnify GIDC against any payment to

be made for the observance of the regulations aforesaid.

The contractor shall produce his certificate of registration with RPFC while entering to

agreement; the same shall be produced within one month from the date of work order. If

the contractor fails to produce proof of its registration R.P.F.C and an amount of equal to

3% (or applicable) of the gross amount payable to the contractor shall be recovered from

his running account bills from the 1st R.A. bill and this deductions shall be continued to be

made from each R.A. bill of the rate of 3% (or applicable) of the gross amount of the R.A.

bill till registration from RPFC is obtained and produced to the GIDC.

In all 3% (or applicable) on the total gross payment made for the work shall stands to be

recovered from the running account bills to contractor, if even till completion of works and

deducting the amount 3% (or applicable) contractor has not registered its establishment

with R.P.F.C security deposit when payable shall also not be refunded till the clearance

certificate of the compliance of the provisions of the Act is obtained by the Contractor and

produced to the Executive Engineer. Contractor shall sign indemnity bond in prescribed

Performa in favor of GIDC but amount shall be with held till RPFC registration certificate

is received by GIDC.

Agency shall follow the Labour Contract Act:

The contractor tendering for the work shall have to obtain license under the labour

contractor (Regulation and Abolition) Act, 1970 within a week of award of work and

comply with all the amenities for the amenity, if not provided by the Contractor. Such

amenity shall be provided by the GIDC, as principal employees as his representative within

the prescribed time and the expense incurred by the principal employer providing the

amenity shall be recovered by the amount payable to the contractor. The contractor shall

act in accordance with the provision of the Act in all respect and shall above the principal

employer shall nominate a representative duly authorized by him to be present at the time

of disbursement of wages and it shall be the duty of such representative to certify the

amount paid as wages in such manner as may be prescribed.

The contractor shall provide every facility to the principal employer to maintain registers

and records giving particulars of contract labour employer. The nature work performed by

the contractor labour the rates of wages paid to the contractor labour and such other

particulars that are prescribed or may be prescribed under the provisions of the said Act.

36) DECLARATION FORM

a) I / We hereby declare that I/ We have visited/understood the site and fully acquainted

myself/ourselves with the local situation regarding materials, labour and other factors

pertaining to the work before this tender.I / We declare that I /We have carefully

studied the conditions of contract, specifications & other tender documents of this work

and agree to execute the same accordingly.

SIGNATURE AND THE SEAL OF BIDDER

Bid Evaluation Criteria/ Eligibility Criteria of Bidders

1) ELIGIBILITY:

(2.1) Eligibility :-

(2.1.1) Bidder's registration: - Bidder must have Valid "D" Class or above

Registration in ‘R&B’ Electrical wing and Valid Electrical Contractor

License from licensing board.

(2.1.1.1) Only those bidders shall bid whose names are borne on the approval list of

registered contractors in the required class & category with Gujarat state

R&BD / W.R.D. / GIDC.

(2.1.1.2) If the Contractor’s registration in the required class & category with Gujarat

state R&BD / W.R.D. / GIDC is expired on or before the last date of online

bidding period of the tender, the bidder must submit through online in

electronic form the application for renewal of the same with the concerned

department along with receipt of fees paid for it. In such cases, the bidder at

his own responsibility must produce valid renewed registration certificate in

the required class & category with Gujarat state R&BD / W.R.D. / GIDC

before the date of opening of Technical Bid. Failing to which the bidder

shall be disqualified for opening of his price bid. Bidder will solely be

responsible for obtaining the required registration.

(2.1.1.3) In context to above Para (2.1.1.2), it is clarified that the bidder who is

having registration in class & category below than the minimum required

class & category and the bidder has applied for up-gradation in required

class and category with Gujarat state R&BD / W.R.D. / GIDC shall not be

considered valid. In such cases the bidder shall not be considered eligible for

(2.1.1.4) The bidder, who is registered in appropriate category of C.P.W.D., M.E.S.,

Railways and Indian state government, can also bid provided the bidder

produce such registration certificate at the time of bidding and obtain

registration in required class & category from the Gujarat state R&BD /

W.R.D. / GIDC before issuing work order. Bidder will solely be responsible

for obtaining the required registration.

Note :- Joint Venture (JV) is not allowed.

(2.5) Litigation history :-

(2.5.1) The applicant should provide accurate information on litigation and/or

arbitration resulting from contracts completed or under execution by him

over the last five financial years. A consistent history of arbitration

awards/judgements against the applicant or any partner of a joint venture

may result in disqualification for proposed work. If the details of litigation

history is hidden by the applicant and later on it comes to knowledge of the

employer the bidder shall be disqualified for the proposed work and other

appropriate action shall be taken against the bidder.

(2.5.2) Information of litigation history in following statement to be submitted, if

any other wise Nil / Not Applicable statement to be submitted.

LITIGATION HISTORY

Name of applicant :

Sr. Name Work Fina Brief Depart Whether Details of Whethe

No of complete ncial Detail of ment awards / Result of r

. Contra d or year the in judgeme arbitratio Judgem

ct under arbitratio opposi nts is n/ ent in

execution n/ tion pending Judgeme favour

litigation or nt or in

matter made? against

(Signature of bidder)

(2.6) Affidavit regarding Termination / Blacklisting / Ban / Registration kept in

(2.6.1) The bidders shall be disqualified for opening of his price bid if he is under

blacklist and / or under ban and /or his registration is under abeyance by any

Central / State Government Department, Board, Corporation, Municipal

Corporation, Municipality, Government Local Bodies, University etc.

(2.6.2) The bidder shall have to submit prescribed notarized affidavit on appropriate

stamp paper as under, failing to which the bidder shall be disqualified for

opening of his price bid.

Affidavit regarding Termination / Blacklisting / Ban / Registration kept in

(To be submitted on stamp paper of appropriate value & duly notarized.)

Name of work :-

______________ in the capacity of _________________Do hereby solemnly affirm

and declare as under.

We are not under blacklist and / or under ban and /or our registration has

not been kept under abeyance by any Central / State Government Department, Board,

Corporation, Municipal Corporation, Municipality, Government Local Bodies,

University etc. as on date of participating for this bid.

Date :- Authorised signatory

2.7. Machinery / Equipment:

I Bidder shall have to submit a prescribed notarized undertaking on Rs.300/- or appropriate

value stamp paper for deploying machinery/equipment for the work under tender as per

Undertaking for deploying Machineries/Equipments/Tools & Plants.

(To be submitted on Rs.300/- or appropriate value stamp paper.)

(Authority Holding the digital key)

List of minimum Machineries/ Equipments/ Tools & Plants to be deployed on contract work.

Sr. Type of Equipment Minimum Age of Make & Capacity of

No No. of Equipment/Machinery Equipment/Machinery

1. Megar – Range up to

Voltage/Ampere/

Resistance/KW/P. F

Hydraulic van/Tower

ladder vehicle/boom van

more than 10 Mtr. etc.

3 along with its ownership 1 nos.

RTO Registration Book of

Bidder valid till the time

I/We hereby undertake that if I/we awarded the above said work then I/we shall deploy all

Machineries/Equipments/ Tools & tackles/ Plants etc. as shown in the Appendix-B in fully

working condition and utilize the same while execution of the work.

We also undertake that I/we shall deploy other Machineries/Equipments/ Tools & tackles/

Plants etc. over & above shown in Appendix-B in working condition and utilize the same as

per instruction of Engineer-In-Charge. Failing to above we shall not object any action taken

against us within the tender provision. In case of any dispute, Superintendent Engineer’s

decision shall be final.

Date :- Authorised signatory

(2.8) Bidding in E-tendering :-

(2.8.1) Submission of documents must be through e-tendering i.e. electronic form,

unless specified in Para (2.9)

(2.8.2) All of the online submitted documents must be clearly readable, failing to

which the same shall be considered as void.

(2.8.3) Bids of those bidders who have submitted all information, statistical details

as required in the bid documents through E-Tendering will only be

considered. If the employer desires any clarification, for

verification/clarification, ambiguity of difference found in the

documents/statistical details submitted online (by e-tendering) by the bidder

the same shall be furnished within stipulated time otherwise further

processing will be carried out in absence of above and the bidders shall be

liable for any consequence.

(2.8.4) No bidder can participate in more than one bid for proposed work.

(2.9) Submission of documents :-

(2.9.1) Following documents/papers shall form part of the bid & must be submitted

through online in electronic form unless specified separately, failing to

which the bidder shall be dis-qualified for opening of his price bid.

(2.9.1.1) D.D. of require tender fee. (To be submitted in electronic form at the

time of online submission of the bid & the same to be submitted in

original during prescribed time period for submission of documents in

physical form.)

(2.9.1.2) DD/FDR & BG of required EMD. (To be submitted in electronic form at

the time of online submission of the bid & the same to be submitted in

original during prescribed time period for submission of documents in

physical form.)

(2.9.1.3) Copy of valid bank solvency certificate of minimum 20 % amount of the

estimated cost put to the tender of the work. (Bank Solvency certificate

issued during current calendar year is considered as valid up to end of

the December of the current calendar year. 31st march of the next

calendar year. In case, where solvency certificate is not obtained in time,

the certificate of previous year will be considered valid up to the end of

March of current calendar year. In some certificates date of validity is

stated. In such cases the same stated date is considered for validation

instead of end of December of the current calendar year.)

(2.9.1.4) Copy of relevant required Registration Certificate / Certificates. (In case

of renewal, copy of application & receipt of fee paid.)

(2.9.1.5) Litigation history as per Para (2.5).

(2.9.1.6) Affidavit regarding Termination / Blacklisting / Ban / Registration kept

in Abeyance as per Para (2.6).

(2.9.1.7) The Prescribed undertaking on Rs.300/- or appropriate value stamp

paper for deploying machinery/equipment for the work under tender as

per Appendix-B Para (2.7).

(2.9.2) Following documents/papers shall also form part of the bid, but these

documents are not mandatory to be submitted through online in electronic

form. However, the same shall be submitted in physical form, if not

submitted through online in electronic form, within time period given by

authority holding the digital key, failing to which the bidder shall be dis-

qualified for opening of his price bid.

(2.9.2.1) Copy of registration certificate of firm / documents of public limited /

private limited / partnership firm / proprietor firm, whichever is

applicable. For example, Partnership Deed, Certificate of incorporation,

Memorandum of association, Article of Association etc.

(2.9.2.2) Copy of Power of Attorney, if any.

(2.9.2.3) Copy of PAN Card.

(2.9.2.4) Copy of latest income tax return certificate. (Note :- latest income tax

return certificate means the income tax return certificate of the last

completed financial year for which pre-determined/extended time period

by the Income Tax Department for filing income tax return is over on or

before last date of online submission.

(2.9.2.5) Copy of Goods & Services (G.S.T.) registration certificate.

(2.9.2.6) Copy of RPFC registration certificate.

(2.9.2.7) Copy of RPFC Challan of any of the completed last three months from

the month of last date of online submission of the tender.

(2.9.3) Following Undertaking / Declaration to be incorporated on (n) Procure

website in such a manner that without attending this undertaking /

declaration the tender cannot be uploaded.

UNDERTAKING / DECLARATRION

“I hereby declare that I have after thoroughly understand the Pre-

Qualification criteria / conditions and the details filed & documents

submitted are true and correct to the best of my knowledge and belief. I shall

not have any objection against any action taken by GIDC if any of the

information submitted is found to be incorrect / false.”

(2.9.4) Any information, data, statistics etc. which are not related to bid document

will not be considered in evaluation even through furnished by the applicant.

(2.9.5) In accordance with stipulated of Para (2.8), employer reserves the right to

call any information/documents which is mandatory, essential and critical

for the purpose of evaluation. Any information provided by the applicant

after last date of electronic submission will not be considered in evaluation,

unless except the employer has specially asked for any

information/document, which is mandatory, essential and critical for

evaluation of PQ document. If required information is not furnished within

stipulated time, proposal will be liable for rejection.

(2.9.6) If any of the information provided by the bidder is found false during

scrutiny or at the later stage, his EMD shall be forfeited and he shall be

disqualified for the proposed work. In case when bidder has furnished

exemption certificate in lieu of EMD, an amount equal to EMD shall be

appropriated from his FDR pledged to avail of exemption certificate. If any

of the information provided by the bidder is found false after award of work,

the performance security of the bidder shall be forfeited and the contract

shall be terminated.

(2.9.7) Authority holding the digital key ((n) code solution), respective Executive

Engineer of Civil branch, respective Executive Engineer of M&E branch

and Account Officer / Divisional Accountant of the respective Division

office shall be jointly liable to download, evaluate, verify all online

documents submitted by the bidder with respect to Pre-Qualification criteria.

(2.9.8) In case of committee of Chief Engineer, concerned field Superintending

Engineer and Concerned field Executive Engineers (Civil) & (M&E), after

carried out all above procedures and verifying all print outs of the online

documents submitted by the bidders, shall submit the same documents

(Indicating page no. on each & every documents submitted by the bidder

through online in electronic form.) along with evaluation sheet (Details

against each P.Q. Criteria along with page No., remarks etc. Note :- To be

prepared by respective Executive Engineer of Civil branch, respective

Executive Engineer of M&E branch and Account Officer / Divisional

Accountant of the respective Division office jointly), duly signed by all the

concerned, to Chairman (i.e. Chief Engineer) of the Pre-Qualification

committee and also shall brief the other members of the Pre-Qualification

committee on documents submitted by the bidders through online in

electronic form and evaluation done by his office, at the time of meeting of

the Pre-Qualification committee.

(2.9.9) In case of committee of Superintending Engineer, concerned field Executive

Engineer (Civil) & (M&E) and Account Officer/Divisional Account jointly,

after carried out all above procedures and verifying all print outs of the

online documents submitted by the bidders, shall submit the same

documents (Indicating page no. on each & every documents submitted by

the bidder through online in electronic form.) along with evaluation sheet

(Details against each P.Q. Criteria along with page No., remarks etc.), duly

signed by all the concerned, to Chairman, (i.e. Superintending Engineer) of

the Pre-Qualification committee and also shall jointly brief the Chairman of

the Pre-Qualification committee on documents submitted by the bidders

through online in electronic form and jointly evaluation done by them, at the

time of meeting of the Pre-Qualification committee.

(2.9.10) Accordingly, concerned Pre-Qualification committee shall decide to qualify

/ dis-qualify the bidder & circulate / issue minutes of the meeting to

concerned for further action.

LETTER OF PREQUALIFICATION APPLICATION

The Superintending Engineer,

G.I.D.C., Mehsana.

Having examined the Pre-qualification documents attached with this bid including

scope of work & frame of construction, we hereby submit all the necessary information

and relevant documents for qualifying us for bidding for this work.

The application is made by us on behalf of __________________________________________________

___________________________________________________________duly authorized to submit the offer.

It is certified that the information furnished in these documents are authentic. We

shall gracefully accept the Pre-qualification and shall not litigate the issue of

Disqualification upon the scrutiny of this application of ours.

We, undersigned, accept that the G.I.D.C. reserves the rights to reject any or all

applications without assigning any reason.

Signature of Bidder.

Name in Brackets incl. Title &

capacity in which application is

SELF EVALUATION FORM

Name of work: Supply, Installation, Testing & Commissioning (S.I.T.C.) of Hot Dip

Galvanised Octagonal Streetlight Poles with Outdoor LED Street Light Fiittings and allied

accessories incl. 5 Years Free Maintenance Guarantee Period at Mudetha GIDC Ind. Estate,

District - Banaskantha.

Sr.No. Component Requirement Details Pa Remark

as per tender Furnished by ge s

1. Tender Rs. 2832.00/- (By Name of bank

fees D.D. Only). DD No. and date

2. EMD Rs. 63,726.00 Name of bank

F.D.R only)/ No. and Date

B. G. No. and Date

3. Registration Valid ‘D’ Class Or Name of

certificate & above Registration Department

special in R & B Electrical Validity

category wing and Valid Special condition

Contractor License

Bank 20% amount Name of bank

Solvency of the Amount in Rs.

Certificate estimated Valid up to

Cost of Rs. 63, years &

72,612.00 (i.e. Rs. Date.

5. Partnership In case of In case of Required

deed / Partnership Partnership document

Power of firm firm is

attorney submitted

certificate of No............

6. Latest (A) Year of Assessment

Income tax Income tax Year

return filed Return filed

(B) PAN PAN Card

7. GST & RPFC (A) GST GST

Registration Registration Registration

certificate Certificate Certificate

Registration Registration

Certificate Certificate

8. Machinery Proof and

/equipment Appendix-B

9. Litigation As per PQ

history criteria

10. UNDERTAKI As per PQ

Note: Bidder has to fill and submit above self-evaluation form with physical document.

Bidder’s Undertaking / Declaration

Supply, Installation, Testing & Commissioning (S.I.T.C.) of Hot Dip Galvanised Octagonal

Streetlight Poles with Outdoor LED Street Light Fiittings and allied accessories incl. 5 Years

Free Maintenance Guarantee Period at Mudetha GIDC Ind. Estate, District - Banaskantha.

 I/we hereby declare that I/We have persuaded in detail and examined closely the

specifications/ general terms & conditions/ special terms & conditions/ important

instructions/notes described in the tender documents. I/We hereby agree to be bound by

and comply with all such specifications/terms, conditions etc.

 I/We also certify that I/We have visited the sites and inspected the locations of the

proposed work and have collected all information including any minor/major

modification work(s) required at sites and consider as it is (as is where is basis)

condition of equipments before quoting my/our rates.

 I/We also confirm that my/our offer is strictly in line with the tender specifications,

stipulations, terms and conditions etc. and understand that in the event of any

deviations, technical or commercial, my/our price bid will not be opened.

 I/We also confirm that power consumption along with the required parameters will be

proven during site testing. I/ We also confirm that our offer will not be considered in

case not opted for site testing.

 I/We have understand the tender specifications/ terms/ conditions/ all content of tender

and particularly intent behind the content and bind my/ ourselves for same.

 If any items/ conditions/ specifications/ scope of work is mentioned differently at more

than one place(s) by chance, most appropriate decided by the department will apply &

binding to the tenderer.

SIGNATURE AND THE SEAL OF BIDDER

GENERAL CONDITION OF CONTRACT

(1) All materials to be used shall conform to the relevant specifications as per latest edition

of Indian Standard, unless otherwise stated in the detailed specifications of items of

(2) Wherever a reference to any Indian Standard appears in the specification, it shall be

taken to mean as a reference to the latest version of the standard.

(3) Tests for materials shall invariably be got carried out by the contractor, when the same

are specified in the specifications. Tests shall also have to be carried out, even though

the same are not specifically mentioned in the specifications, if in the opinion of the

Engineer-in-charge, the same are required to be carried out. All such tests shall be got

carried out in Government or at approved laboratories and cost thereof shall be entirely

born by the contractor.

(4) No collection of materials shall be made before it is got approved from the Engineer-in-

(5) Collection of approved materials shall be done at site of work in a systematic manner.

Materials shall be stored in such a manner as to prevent deterioration or intrusion of

foreign matter and to ensure the preservation of their quality and fitness for the work.

(6) Materials, if rejected by the Engineer-in-charge, shall be immediately removed from the

site of work. If they are not removed within twenty-four hours of receiving such

intimation, Engineer-in-charge shall get the same removed at contractor’s cost.

The Engineer-in-charge shall dispose off such materials in a manner as he chooses and

the contractor shall not be entitled to any compensation for the cost of such materials.

(7) Approval to the samples of various materials given by the Engineer-in-charge will not

absolve the contractor from the responsibility of replacing the defective material

brought on site or used in the work found defective at a later date. The contractor shall

have no claim to any payment or compensation whatsoever on account of any such

materials being rejected by the Engineer-in-charge.

(8) The contractor shall be responsible for observing the law, rules, and regulations

imposed under the ‘Minor Mineral Acts’ and such other laws and rules prescribed by

Government from time to time.

SIGNATURE OF CONTRACTOR EXECUTIVE ENGINEER (M&E),

Name of Work: Supply, Installation, Testing & Commissioning (S.I.T.C.) of Hot Dip

Galvanised Octagonal Streetlight Poles with Outdoor LED Street Light Fiittings and allied

accessories incl. 5 Years Free Maintenance Guarantee Period at Mudetha GIDC Ind. Estate,

District - Banaskantha.

Sr. No. Item Unit Approximate Rate Place of

Quantity Delivery

SIGNATURE OF CONTRACTOR EXECUTIVE ENGINEER (M&E),

Name of Work:- Supply, Installation, Testing & Commissioning (S.I.T.C.) of Hot Dip

Galvanised Octagonal Streetlight Poles with Outdoor LED Street Light Fiittings and allied

accessories incl. 5 Years Free Maintenance Guarantee Period at Mudetha GIDC Ind. Estate,

District - Banaskantha.

Sr. Item Description Unit Qty. Rate / Amount Rs.

1 Supplying and erecting approved No. 7.0 11411.99

make Octagonal pole made from HR

sheet steel. The pole should be made

as per IS. and shall be coated with

hot dip galvanizing as per IS

2629/2633/4759, suitable suspend

local wind speed with integral

Junction box consist of terminal plate

of min 6mm Hylam sheet, standard

profile 35mmX7.5mm Din-Rail for

MCB Mounting, stud type terminal

and arrangement for cable

termination to be erected With

Suitable foundation (Included) as per

details given by manufacturer

considering site requirement to be

erected on suitable foundation as

per detils given by manufacturer

considering site requirment. (E)

Mtr. Long 70 mm Top X 135 mm

bottom dia, 3 mm thickness with

225mmX225mmX16mm base plate,

4-M20 Bolts and 600mm long J-Bolt

EN 8 grade HDG foundation bolts

along with template for the above

poles with "GIDC" Logo on Name

Plate.Approx Pole weight 67 kg

2 Supplying and erecting approved No. 150.0 15705.50

make Octagonal pole made from HR

sheet steel. The pole should be made

as per IS. and shall be coated with

hot dip galvanizing as per IS

2629/2633/4759, suitable suspend

local wind speed with integral

Junction box consist of terminal plate

of min 6mm Hylam sheet, standard

profile 35mmX7.5mm Din-Rail for

MCB Mounting, stud type terminal

and arrangement for cable

termination to be erected With

Suitable foundation (Included) as per

details given by manufacturer

considering site requirement to be

erected on suitable foundation as

per detils given by manufacturer

considering site requirment. (H)

Mtr. Long 70 mm Top X 155 mm

bottom dia, 3 mm thickness with

260mmX260mmX16mm base plate,

4-M24 Bolts and 750mm long J-Bolts

along with template for the above

poles with "GIDC" Logo on Name

Plate.Approx Pole weight 97 kg

3 Providing & Fixing of Solderless No. 1256.0 13.13

Crimping Type Aluminium Lugs (4

Nos. per termination) conforming to

IS suitable for 1 x 4.0 Core x 10 Sq.

MM PVC Insulated Aluminium

Armoured cable evenly crimped with

high pressure tool & connected to

switchgear terminals with

brass/cadmium plated nut bolts in an

approved manner. - (4 Nos.

Termination Per St. Light Pole)

4 Providing & erecting 240 V MCB No. 157.0 278.76

double pole switch for lighting Load

(B Curve) having 10 KA breaking

capacity & confirms to IS : 8828 in

existing box having following

capacity.(A) 6 to 32 Amp. Cat.III - (1

No. Per St. Lght Pole)

5 Providing and erecting Funnel Pipe Job 157.0 618.12

type earthing having 150 cms.long

and 2.5 cms. dia. galvanised iron pipe

with coupling and buch buried in

specially prepared earth pit complete

with necessary 8 SWG earth wire and

required size HOT deep Galvanised

iron strip for earthing of Street light

pole using proper clamp with using

salt and charcoal / coke as required

for pipe type earthing. (1 Job Per St.

6 Providing and erecting Street Light No. 157.0 683.77

pole bracket comprising main B Class

GI pipe of 4.2 cm/require outside dia.

complete with suitable B Class G.I.

sleeve tubing of approx.

45cms.length and suitable for

mm /80mm / required size of pole

top having sufficient fasteners for

fixing the brackets and having spread

of 1.5.mtr. length with 110 deg.with

vertical plane & suitable welded

stays, reducer and with check nuts

complete painted with one coat of

Red oxide / PU base primer and two

coats of Aluminium / PU paint. paint

with following nos of arms. [A] Single

Arm Bracket 1.5 Mtr (1 No. Per St.

7 Supplying and erecting 90 Watt LED No. 157.0 5976.17

street light fittings with fixed

programmeable micro processor

based dimmable drive , High power

White LEDs wattage of 3 Watt and

above assembled on single MCPCB,

efficiency more than 130 lm/w and

corrosion free High pressure die cast

aluminum housing with smooth

finish powder coated and heat sink

extruded aluminium with diffuser

and Polycarbonate optics/ lenses

with company mark/name engraved

or embossed 120 to 300 V,Power

Factor more than 0.95, THD < 10 %,

CCT 5000 K to 5700K,Uniformity

ratio >0.45, Luminaire efficacy>

lumens/watt . LED driver efficiency >

85 %.CREE / OSRAM / PHILIPS

Lumileds / NICHIA / SEOUL/

LG/BridgeLux (U.S.A.) make LED used

for luminaire. ( Fittings required LM-

79 & LM-80 certificates)-(A) Street

Light (IP-66), Surge Protection -4KV

and 10 KV non integral, Light must

have 440VAC line supply protection.

It should withstand 48 hours for

440VAC line supply.(Cat-III)

8 Supplying and erecting Flexible FR Mtr 1713.0 77.77

PVC insulated multi strand multi core

1.1 kV grade ISI Marked Copper wires

of 2.5 Sq. MM.,3 core round PVC

sheathed in exising pipe/ in street

light pole erected with green colour

for earth continuity.

9 Providing & erecting of 1 x 4.0 Core x Mtr 5495.0 140.39

10 Sq. MM, XLPE (IS: 7098 (i) - 88), ISI

Mark, Armoured cable,

Multistranded Aluminium Conductor

suitable for 1.1 kV grade to be laid on

wall with necessary clamps or to be

laid 90 Cms underground in existing

cable trench/ pipe at road crossing or

on floor and making the ground as

per original. - For Streetlight

between two poles & Service

Connections.(Considering 25 Mtr.

Distance between two poles and

extra cable for loop = 35 Mtr.)

10 Providing & laying of approved make Mtr 4710.0 62.62

50 MM outer dia Doubled Walled

Corrugated Pipes (DWC) of

polyethylene (conforming to IS

14930 - II) with necessary connecting

accessories like coupler, Tee, L - Bow,

etc. of same material at required

depth (90 cms) for laying of cable

below ground/ road surface for

enclosing cable and back filling the

same to make ground as per original

& as per instruction of Engineer

Incharge - for Streelight Cable of 1 x

4 core x 10 Sq. MM. (30 Mtr Per

Between two Pole)

11 Providing & laying of approved make Mtr 425.0 95.95

90 MM outer dia Doubled Walled

Corrugated Pipes (DWC) of

polyethylene (conforming to IS

14930 - II) with necessary connecting

accessories like coupler, Tee, L - Bow,

etc. of same material at required

depth (90 cms) including excavation

for laying of cable below ground/

road surface for enclosing cable and

back filling the same to make ground

as per original & as per instruction of

Engineer Incharge - for Streelight

Cable of 1 x 4 core x 10 Sq. MM.

12 Drilling the road without breaking the Mtr 425.0 492.88

road surface (Asphalt) for laying of

cable for feeding power supply by

making up to 100mm dia.size of

holes at both ends complete.

13 Making trench in soft soil of suitable Mtr 4710.0 55.55

width of 90 cm deep for laying cable

or locating the fault all over the run

and back filling the same and making

the surface as normal ground.

14 Painting the number and words for No. 160.0 22.22

inventory Identification on erected

fittings / equipment’s or Such

accessories as may required with

good quality of enamelled paint as

directed by engineer in charge(i) up

to 20 characters, up to 50 mm height.

15 Smart 4G Timer, Supply of IoT based No. 3.0 100427.33

4G Smart Streetlight Control &

Monitoring System having a Smart

Panel comprising of 3 Phase IoT

Streetlight Smart 4G Timer with 16x2

LCD to display RSSI, relay status,

RTC time & diagnostics., Controller

works on 3-phase & also on any

available 1-Phase., Controller with 8-

hour battery backup during external

power failure. External power failure

alert immediately to cloud., 110-630

V AC @ 50-60 Hz – 3 phase

operating range., Standby power

consumption <3W., Smart 4G Timer

with RS232 port for DLMS Energy

meter., Smart 4G Timer must be

compatible with any make / brand of

DLMS (RS232) Energy Meter., DI:

Nos. (3 Contactor / Latch detection,

for Door Sensor.)., DO: 3 Relays for

Independent control each phase (R,

Y, B) with 1 extra spare relay., Smart

4G Timer with dual SIM

functionality for connectivity

backup., 4G M2M SIM 3-Year

communication included., Local

configuration via WiFi / BLE for

maintenance or during force

majeure., GPS chip inbuilt of Smart

4G Timer for auto location tracking

& astronomic schedule location.,

programmable schedules.,

Astronomic scheduling with monthly

offsets., Smart 4G Timer has inbuilt

timer stores schedules locally & also

stores schedule execution logs

locally, syncs to cloud whenever

connected to cloud., Auto-scheduler

overrides manual operations.,

Monitoring & alerts for MCB trips.,

Over/under voltage, current,

overload, power factor & short circuit

protections with alerts via Dashboard,

App, SMS, WhatsApp & Email.,

Contactor / Latch chattering

protection & alerts., Smart 4G Timer

with neutral failure protection and

alert., Bulit-in Watchdog for anti-

jamming., Smart 4G Timer must send

Regular "heartbeat" on software for

16 Providing & erecting Approved make No. 3.0 6173.12

Four pole moulded case circuit

breaker having breaking capacity

ICU of 25 KA. at 415 V,having

normal current rating up to 25 A to

100A. with Fixed thermal &

magnetic release suitable to work on

A.C. supply 50 c/s. with all internal

connections & complete erected in

existing 16 G.M.S. housing. (Cat -

III) suitable to work on AC supply

with all internal connection-

ICS=100% of ICU only.(1 No. per

Distribution Box)

17 Providing & Fixing of Heavy Duty No. 6.0 38.38

Flange type Double Compression

brass double Compression type Cable

Gland with rubber ring suitable for

x 4.0 Core x 10 Sq. MM PVC

Insulated Alu. Armoured cable

complete with outgoing tails,

insulating taps etc. - (2 Nos. Glands

at distribution box & 1 No.Gland at

St. Light Pole = Total 3 Nos.)

18 Providing & Fixing of Solderless No. 24.0 13.13

Crimping Type Aluminium Lugs (4

Nos. per termination) conforming to

IS suitable for 1 x 4.0 Core x 10 Sq.

MM PVC Insulated Aluminium

Armoured cable evenly crimped with

high pressure tool & connected to

switchgear terminals with

brass/cadmium plated nut bolts in an

approved manner. - (4 Nos.

Termination Per St. Light Pole) - one

at transf., two at dist. box & one at St.

19 "Supplying & erecting in earthpit of No. 3.0 8636.51

minimum bore dia. 150mm size

approved make Earthing Electrode

consisting Pipe-in-Pipe Technology

as per IS 3043-1987 made of

corrosion free hot dipped G.I.Pipes

having Outer pipe dia of 50 mm

having 80-200 Micron galvanising,

Inner pipe dia of 25 mm having 200-

250 Micron galvanising, connection

terminal dia of 12 mm with constant

ohmic value surrounded by highly

conductive compound with high

charge dissipation suitable for

following type of applications with

chamber and heavy duty

cover.(approved make OEM has to

submit test certificate including value

of earth resistane of installation.) &

having back filling compound of (B)

Inner Chemical (CCm Compound) -

Resistivity :- 0.2 Ohm/meter testing

as per IEC 62561-2017 , Voltage

Drop :- < 1 volt at no load & dry

form , Sulpher content :- <2% .(C)

Back filling copound :- Earthing

compound should be capable to retain

moisture for log time. Necessary test

report must be submitted.

20 Annual Operation charge: Agency 157 60.0 11211.37

has to carry out operation of the fittings/Month

streetlight network with necessary

manpower and material during the

year, in such a way that through all

year, streetlight network will run with

minimum 95% efficiency. The job

also includes liaison with UGVCL

Officials at the time of any fault

occurred to restore the power at the

earliest. The agency has to carry out

the work as per direction of Engineer

in charge and / or as specified in the

detailed scope of work. Efficiency of

the street light shall be checked on

weekly basis & agency has to attend

the site during weekly checking of

street light & all fittings. Agency has

to arrange the vehicle for the engineer

i.e. Car/ Bike or rickshaw as & when

required or called for Mudetha GIDC

I.E. Total Nos. of Street Light Pole =

157 Nos. (90W LED Fitting). So,

Total 157.0 Nos St. Light Fitting X

Rs. 71.41 Rs./Fitting/Month = Rs.

11,211.37 per Month.

Say Total Amount Excluding GST (Rs.) :-

Say Total Amount Excluding GST (Rs.) :-

(Rupees Sixty Three Lakh Seventy Two Thousand Six Hundred Twelve Only)

Note: -The Rates offered shall be inclusive of all applicable taxes and exclusive of GST.

GST Will be applicable as per prevailing Government rules.

I / we am/are hereby agree to carry out the above work at _____________ % (in figures) above

/ below ____________________ percent (in words)below above the estimated rates mentioned

above (should be written in figures and words). Amount of my / our tender works out as under:

*Estimated *Estimated

amount put to Rs. 63,72,612.00 amount put to Rs.

In words In words

*(Please strike out which ever is not applicable)

SIGNATURE OF CONTRACTOR EXECUTIVE ENGINEER (M&E),

SCHEDULE OF QUANTITIES

NOTES:-These preambles apply to all the sections of Schedule of quantities and tendered rates

shall take into account all these provisions in other parts of the tendered documents.

1. The quantities in this schedule are provisional. The contractor will be paid for the actual

quantity of work executed at site at the rates quoted in his tender. The Corporation reserves

the right to increase or decrease any of the quantities or to omit any item of work totally

and any claim by the contractor in these accounts will not be entertained.

2. All the items of work given in this schedule of quantities shall be executed strictly in

accordance with the Indian Electricity Act, the Indian Electricity Rules & Regulations,

Requirements of the Electric Supply Authority, National Electrical Code (NEC) or NFPA

70, is a regionally adoptable standard for the safe installation of electrical wiring and

equipment in the United States. It is part of the National Fire Code series published by the

National Fire Protection Association (NFPA), National Building Code read in connection

with the relevant drawings, specifications and appropriate Indian Standards

3. All measurements shall be taken in accordance with the Indian Standard Electrical

installation in Factory method of measurement of IS 5908/1970 unless otherwise specified.

4. The contractor shall visit the site and shall satisfy himself as to conditions under which the

work is to be performed. No extra claim consequence of ignorance or on grounds of

insufficient description will be allowed at a later date.

5. No alteration, whatsoever, is to be made to the text of quantities of this schedule of

quantities unless alteration is authorized in writing by the Corporation. Any such alteration,

notes or additions shall unless authorized in writing be disregarded when tender documents

are considered.

6. In the event of error occurring to the amount column of the schedule, as a result of wrong

extension unit rate and quantity, the unit rate quoted by the Tenderer shall be regarded as

firm and the extension shall be amended on the basis of the rates.

7. All error in totaling in the amount column and in carrying forward totals shall be corrected.

8. All error in description or in quantity or omission of items from the contract schedule shall

not vitiate this variation required by the Corporation.

9. Wherever there are similar items appeared in the schedule of quantities under different

headings, then the lowest rate will be considered.

GENERAL SPECIFICATION

Supply, Installation, Testing & Commissioning (S.I.T.C.) of Hot Dip Galvanised Octagonal

Streetlight Poles with Outdoor LED Street Light Fiittings and allied accessories incl. 5 Years

Free Maintenance Guarantee Period at Mudetha GIDC Ind. Estate, District - Banaskantha.

1. The entire work shall have to be carried out as per specification of P W D / R & B

TENDER FOR ELECTRICAL WORK Hand Book (Attached herewith).

2. The entire work shall be carried out as per instruction of Engineer in Charge and to his

entire satisfaction.

3. The specification of material shall be as per separate sheet attached.

4. All the staff engage in the work should be equipped by cell phone 24 x 7 to attend any

message and instruction round the clocks

Please refer SPECIFICATIONS FOR ELECTRICAL WORKS IN GOVERNMENT

BULDING SUBJECT TO THE GENERAL CONDITIONS OF CONTRACT IN FORCE

(1986) as per R & B Tender for Electrical Work. (Attached herewith Seperetly)

Mode of measurement:

Payment shall be made as per actual measurement as per schedule – B for payment of

actual work done. Moreover, daily report in prescribed approved format shall be

submitted by the agency along with each Running Account Bill, as directed by Engineer

90% of amount of actual work done in running bill will be released. Remaining 10% will

be released in Final bill after satisfactory completion of work.

SIGNATURE OF CONTRACTOR EXECUTIVE ENGINEER (M&E),

DETAILED SPECIFICATION

STREET LIGHT WORKS

G.I.D.C. INDUSTRIAL ESTATE

Tenders are invited for the work of Supply, Installation, Testing and Commissioning of New

LED Street Light Works with allied accessories under Five (05) Years Free Maintenance

Guarantee Period.

All the material/equipment must be supplied with manufacturer's test certificates if asked by

The material shall be got tested / inspected for all tests at manufacturer's works in presence of

corporation's representative before supply, as mentioned elsewhere in tender. The

supplier/contractor must make all the arrangement for testing/inspection of equipment at

manufacturer's works without any extra cost to the corporation. 15 days’ clear prior notice

should be given for testing/inspection. If at any time after erection/commissioning, corporation

desires testing at any government recognized laboratory for any item utilized by contractor, the

same shall be arranged by contractor, for which only testing charges shall be paid by

corporation, provided that the testing results are found satisfactory.

All the installations shall be of high quality, safe, durable, complete and fully operational

including all necessary items, spares and accessories whether not specified in details. All the

works shall be completed in accordance with the relevant prevailing regulations and Latest

International standards and codes to the satisfactions of the owner

Tenderer must make his own arrangement for watch and ward of material supplied till it is

commissioned satisfactorily at site and handed over to the corporation. Corporation will not be

responsible for theft of materials till it is commissioned satisfactorily and handed over to the

corporation even if part payment is released.

During defect liability period, the tenderer must attend the fault immediately on receipt of

intimation in case of breakdown. During defect liability period, no fitting shall remain out of

service for more than 48 hours after intimation, otherwise, penalty as below will be charged

and recovered from performance guarantee or any other outstanding payment. The period for

penalty shall be counted from the very first day of fitting remaining out of service. Further

During the defect liability period, the defect/complaint (off light/out of order item/equipment)

shall be repaired/rectified maximum within 7 days of intimation to the contractor, failing which

the same shall be repaired/rectified through other agency/contractor, at the risk and cost of the

1). The contractor has to attend the fault / non-working streetlights within 48 hours. If the

contractor is failed to attend the fault / non-working LED Street Light Works with allied

accessories the compensation at the rate Rs.100/- per pole shall be recovered.

2). In case of any electrical fault in panel during the contract period, if the contractor fails to

repair or replace the electrical parts within 6 hours, GIDC shall recover the penalty of Rs.500/-

day till fault is rectified.

permitted. Tender/tenders, which do not fulfil all or any of the above conditions or are

incomplete in any respect are liable to be rejected.

For any Extra item required to be executed and not mentioned in the tender, payment for that

item(s) shall be made as per the rules and regulations of corporation.

Acceptance of tender will rest with competent authority The tenders whose tender is accepted

will have to enter into a regular contract and abides by all rules and regulations embodied in

All equipment/material/accessories are to be supplied by contractor and to be erected by

contractor. No tools-tackles/ machinery/manpower will be provided by the Corporation. In case

the rate in word differs from that in figures, the former will be taken as correct. No change in

units shall be allowed.

Entire lighting scheme with installation methodology shall have to be got approved before

commencement of actual work on site.

Site visit should be done and necessary technical specification/information should be collected

before quoting the rates. No dispute at later date shall be entertained.

SPECIAL CONDITIONS FOR STREET LIGHT WORK

1. The work of the streetlight section shall be carried out by Electrical Contractor having

‘D’ Class and above Registration holder from Gujarat State R & B Electrical wing are

eligible to quote for this tender. The firm must possess valid electrical contractor’s

license issued by Government of Gujarat. Electrical Contractor have to submit all

documents like Registration certificate, License and Insurance policy of the man power

engaged by Electrical Contractor for the New LED Street Light Works the streetlight

work to the GIDC prior to starting the work.

2. The contractor should quote the rate of each items exclusive of GST and inclusive of all

prevailing duties and taxes, i.e. Excise duty, Octroi etc. on works contract / works

contract tax, service tax, service charges, etc., as applicable and are deemed to be

included in the rate of each item. Any statutory variation in the present prevailing taxes

and duties shall be borne by the contractor during the entire contract period including

extended period if any.

3. Any item of work, either supply or erection of materials which have not been

specifically mentioned in this specification and drawing but are necessary to complete

the work for trouble free, efficient operation and guarantee performance of the entire

System offered shall be deemed as included within the scope of this specification and

shall be provided by the contractor without any extra cost to the owner.

4. The contractor should note that rates of New LED Street Light Works with allied

accessories should be quoted considering consumables being used and man power

required for Maintenance under Five (05) Years Free Comprehensive Maintenance

Guarantee period.

5. Consumables/ Spares like LED Luminaire/Lamp, Lamp holder, Surge Protector,

Driver, Wire, Cable, Gland, lugs, LED streetlight fixture, bracket, Foundation Bolt,

junction box, Allen Key, Cover, MCB, MCCB, Time Switch and allied accessories etc.

required for the replacement during day to day routine preventive maintenance under

Five (05 Years Free Comprehensive Maintenance Guarantee period shall have to be

provided by the Contractor at his cost.

6. GIDC shall make the payment of Energy Bill only. The agency has to make the

arrangement for collecting the Energy bills from the concerned power supply authority

and have to hand over the same to concerned officials of GIDC for the timely payment

of Energy Bills.

7. Any charges due to late payment of energy bills, Power factor adjustment charges

(penalty) due to poor power factor or any other levies imposed by the power supply

authority shall be by the contractor and recovered from the performance bond/ S. D. /

dues if any of the Contractor.

8. The contractor has to engage the required qualified and experienced duly insured man

power for the day to day routine maintenance. The contractor has to make the

arrangement for the Complaint Centre with communication facility for registering the

day to day complaints/ faults/ non-working of streetlights.

9. The contractor has to maintain the complete history of Complaint Register and has to

furnish the Daily/Weekly/Monthly report (Format Attached) to Department to assess

the status of performance of streetlights.

10. On completion of Five (05) Years Free Comprehensive Maintenance Guarantee period

and at the time of handing over, the contractor shall have to hand over all i.e. 100%

LED Street Light Works with allied accessories in working conditions to GIDC/

11. The contractor has to carry out the numbering to the each streetlight pole (Pole-Road-

SP wise) and allied accessories at his cost with good quality of enameled Aluminum/

Silver paint as directed by Engineer In charge.

12. Any damage caused to LED Street Light Works with allied accessories due to accident

will be replaced with accessories by the contractor at his cost during the Five (05)

Years Free Comprehensive maintenance guarantee period.

13. Insurance against any injury to person/ man power and damage to the property :

The Contractor shall insure against each liability for any loss, damage, death or bodily

injury which may occur to any physical property (Mechanical, electrical, automation

work) or to any person which may arise out of the Contractor's performance of his

obligations under this condition during the contract period.

This insurance shall be for a limit of per occurrence of not less than the amount, with

no limit on the number of occurrence, insurance for contractor's personnel The

contractor shall effect and maintain insurance against liability for arising from injury,

sickness, disease or death of any person employed by the contractor or any other of the

Contractor's personnel i.e. '" All RISK TYPE POLICY”

The employer shall also be indemnified under the policy of insurance, except that this

insurance may exclude losses and claim to the extent that they arise from any act or

neglect of the Employer or of the Employer's Personnel.

The contractor shall have to take insurance for items of streetlights as well as qualified

and experience man power, semi skilled and un-skilled labour compulsory. The same

should be taken by the contractor as per labour act laws in force. “ALL RISK POLICY

“of man power employed by the contractor as approved by Engineer in Charge should

be taken on Account of GIDC.

Contractor shall provide the wheel/vehicle mounted ladder, Crane and necessary

eqiupments at site for day to day routine maintenance of LED Street Light Works with

allied accessories during Five (05) Years Free Maintenance Guarantee Period.

The scope of the works covers Design, manufacturing, factory testing, supply, delivery to site,

unloading, handling and storage at site, complete installation including cement concrete

foundation and supporting steel structure wherever necessary, final checkup, painting,

performance testing and commissioning including Five (05) Years Free Comprehensive

Maintenance Guarantee Period contract with required manpower and related electrical

equipments and other required accessories to be supplied under these specifications.The scopes

also include first filling of consumables and satisfactory performance of all equipment

All the equipment and accessories shall be manufactured as per the regulations, relevant

updated International & Indian standards and specifications. The equipments / materials shall

be selected and procure from the approved vendor only.

The contractor shall have to arrange inspection and testing of the equipment/ materials as per

the Indian Standard specifications or equivalent at his cost. During the inspection, the OEM

shall have to provide traceable certificates (of authorized bodies) of test and calibration

instruments/ equipment's that are used for testing of instruments.

The following Test Certificate/Testing shall be provided.

 Certificate of calibration with its accuracy and uncertainty

 Certificate of standard and classification

 MOC certificate of instruments and its parts.

 Required Certificates (As per Technical Specification)

 Required Type / Routine/ Acceptance/Mock /Site Testing (As per Technical

The equipment shall be installed as per the instruction of respective manufacturer of

equipments and approved by the owner.

The contractor shall have to submit a completion certificate of electrical license holder for

installation of electrical equipments for inspection of installation to release power supply

connection by concern power supply authority.

On completion of work, the contractor shall have to submit As-built drawing which indicating

the complete road wise and phase wise installation of the LED Street Light Works with allied

accessories in Soft (Autocad) as well as Hard Copies (5 Sets of A0/A2 Copies) to GIDC.

Documentation Required:

1) Within 30 days after issue of an acceptance letter, the contractor is required to submit

bar chart for showing planning and progress of work.

2) The design and lighting layout showing lighting poles, section pillar location as per

required Lux level shall be submitted by the contractor to Engineer In charge within

days of acceptance of tender. All queries / remarks raised by the Engineer In charge

with respect to the contractor's design shall be complied by the contractor within

Record Drawing :

"As-built drawing for the same project shall have to be submitted by the contractor in Five (5)

sets with reproducible soft copy on CD to GIDC within One (01) month after completion of

INSPECTION OF MATERIALS BEFORE DISPATCH AT SITE:

No materials shall be dispatched without inspection, accepted and prior approval of the

authorized representative of the Department. Inspection charges, to & fro charges, lodging &

boarding charges, if any, shall have to borne by the contractor.

Quality Assurance / Quality Control Program:

The contractor shall include in his offer the quality assurance program containing the overall

quality management and procedure which is required. The contractor shall establish document

and maintained an effective quality assurance system.

The owner / consultant or their representative reserve the right to inspect / witness, review any

or all stages of work at shop / site as deemed necessary for quality assurance.

Safety of materials:

The contractor shall provide proper and adequate storage facilities to protect all the materials

and equipments including those issued / out items in contract GIDC against damage, theft from

any cause what so ever.

Care of the works:

From the commencement to virtual completion of the work, the contractor shall take full

responsibility for the care for all works including all temporary works and any damages, loss or

injury shall happen to the works or to any part thereof to any temporary works from any cause

whatsoever, shall at his own cost repair and make good the same, so that at completion of the

work shall be in good order and in conformity in every respects with the requirements of the

contract and the Engineer In Charge's instruction.

Five (05) YEARS FREE COMPREHENSIVE MAINTENANCE OF Street Light Works

with allied accessories:

1. The Comprehensive Maintenance of LED Street Light Works with allied accessories shall

be carried out by the contractor for Five (05) years, with all required spares, consumables,

qualified and experienced man power, tools & tackles required to maintain the average

2. GIDC shall not provide any material, labour, tools & tackles, ladders during the 5 years

comprehensive maintenance period.

3. The contractor has to submit the daily, weekly and monthly report for the working of

streetlights to GIDC as per Format mentioned in Tender.

4. Payment of monthly energy bill will be paid by GIDC. If the penalty imposed by the

DISCOM (Power Supply Company) for YEARLY MINIMUM CHARGES considering

2200 Units per KW due to non- maintained the LED Street Light Works with allied

accessories in average working condition the same shall be recovered from the contractor’s

5. The contractor shall have to provide wheel/ vehicle mounted ladder having suitable sliding

length, Lifting Arrangement, crane for maintenance of LED Street Light Works with allied

6. The contractor shall have to cover insurance of engaged man power and all items /

equipments installed/ stored against theft, accident, earth quick cyclone any natural

calamity, etc. till streetlights are handed over to Owner.]

7. Contractor should provide well qualified and experienced man-power for the Maintenance

& Repairing of LED Street Light Works with allied accessories.

8. As this is a LED Street Light Works with allied accessories and required to run 100%

working efficiency (number basis) through out the month shall be maintained by the

agency. The weekly checking will be carried out jointly. At that time, the contractor has to

depute his representative. The average working efficiency will be calculated on that basis.

If contractor fails to depute his representative for weekly inspection, then the department

will carry out the inspection and the performance shall be binding to the contractor. For

daily routine maintenance the contractor should arranged required sufficient skilled /

technically qualified man power at his cost. The GIDC should not pay any extra cost /

charge for daily routine maintenance. Any charges levied / imposed (P.F etc) by the power

supply authority, the same shall be deducted from the deposit / performance bond of the

9. The LED Street Light Poles Works with allied accessories shall be repainted by

enameled/Aluminum silver paint at every year or as per the instruction of Engineer-In-

Charge by the contractor.

10. The contractor has to attend the fault / non-working streetlights within 24 hours. If the

contractor is failed to attend the fault / non-working LED Street Light Works with allied

accessories the compensation at the rate Rs.5000/- per pole shall be recovered by GIDC.

11. In case of any electrical fault in panel during the contract period, if the contractor fails to

repair or replace the electrical parts within 24 hours, GIDC shall recover the penalty of

Rs.8000/- day till fault is rectified.

12. The contractor, at his own cost during the five years free comprehensive maintenance

period, will replace any damage cause to the LED Street Light Works and its allied

PAYMENT TERMS & CONDITION FOR THE STREET LIGHTING WORK:

Sr.No Description % of Full Tender

Rates to be released.

1 On Supply of Items at site duly inspected/tested at 70%

OEM placed & verified by DEE (M&E)/ XEN (M&E)

or Engineer-In-Charge of project.

2 After completion of Installation/Erection work in all 10%

respect & duly inspected by DEE (M&E)/ XEN

(M&E) or Engineer-In-Charge at site.

3 On Testing work completed & duly inspected by DEE 10%

(M&E)/ XEN (M&E) or Engineer-In-Charge at site.

4 On Commissioning of entire street lighting system at 10%

the satisfaction of DEE (M&E)/ XEN (M&E) or

Engineer-In-Charge at site.

ITEM WISE DETAILED SPECIFICATION

FOR STREET LIGHT

Name of Work: -

Supply, Installation, Testing & Commissioning (S.I.T.C.) of Hot Dip Galvanised

Octagonal Streetlight Poles with Outdoor LED Street Light Fiittings and allied

accessories incl. 5 Years Free Maintenance Guarantee Period at Mudetha GIDC

Ind. Estate, District - Banaskantha.

 Supplying and erecting approved make Octagonal pole made from HR sheet steel. The pole

should be made as per IS. and shall be coated with hot dip galvanizing as per IS

2629/2633/4759, suitable suspend local wind speed with integral Junction box consist of

terminal plate of min 12mm Hylam sheet, standard profile 35mmX7.5mm Din-Rail for MCB

Mounting, stud type terminal and arrangement for cable termination to be erected on suitable

foundation as per detils given by manufacturer considering site requirment. (E) 7 Mtr. Long

70 mm Top X 135 mm bottom dia, 3 mm thickness with 225mmX225mmX16mm base plate,

4-M20 Bolts and 600mm long J-Bolt EN 8 grade HDG foundation bolts along with template

for the above poles with "GIDC" Logo on Name Plate.Approx Pole weight 67 kg.

(a) Overall length of pole : 7.0 mtrs .

(b) Planting depth : 0.0 mtrs.

(c) Height above ground level : .0.50 mtrs.

(d) Length of section - Out side dia. & Wall thickness

Bottom: 135 mm & 3 mm, Top: 70 mm & 3 mm.

 Supplying and erecting approved make Octagonal pole made from HR sheet steel. The pole

should be made as per IS. and shall be coated with hot dip galvanizing as per IS

2629/2633/4759, suitable suspend local wind speed with integral Junction box consist of

terminal plate of min 12mm Hylam sheet, standard profile 35mmX7.5mm Din-Rail for MCB

Mounting, stud type terminal and arrangement for cable termination to be erected on suitable

foundation as per detils given by manufacturer considering site requirment. (H) 9 Mtr. Long

70 mm Top X 155 mm bottom dia, 3 mm thickness with 260mmX260mmX16mm base plate,

4-M24 Bolts and 750mm long J-Bolts along with template for the above poles with "GIDC"

Logo on Name Plate.Approx Pole weight 97 kg.

(a) Overall length of pole : 9.0 mtrs .

(b) Planting depth : 0.0 mtrs.

(c) Height above ground level : .0.50 mtrs.

(d) Length of section - Out side dia. & Wall thickness

Bottom: 155 mm & 3 mm, Top: 70 mm & 3 mm.

Providing and fixing approved make streetlight pole shall be of ‘composite’

construction designed to withstand specified ‘dead load’ pertaining to the luminaire and

its mounting accessories and ‘wind load’ corresponding to a basic wind speed of

Km/Hr. without any deformation or damage to the structure. The pole should be

designed as per the stipulations of standard EN40 to establish its structural suitability

under ‘serviceability’ and ‘ultimate limit state’ conditions.

The Pole Shaft should be fabricated out of Steel tube of grade YSt 240 and batch test

reports for chemical and mechanical properties of material should be submitted along

with the bid. Structurally designed base plate of Steel A36/A572-50 or equivalent

should be welded with the pole shaft. The welding shall be of high quality, carried out

by qualified welders using approved welding procedures and tested for its quality

through NDT method, such as DP Test.

The pole shall be provided with an opening at the bottom with removable cover for

providing connectors, MCB, etc. (to be supplied by others). Appropriate reinforcement

shall be provided to compensate for the loss of section at this point to ensure overall

structural stability of the pole under specified operating conditions.

The pole shaft structure shall be hot dip galvanized through single dip process as per

ASTM A123 and minimum average coating shall not be less than 85 microns. No

mechanical operation, such as welding, drilling, etc. should be carried out on the pole

structure post hot dip galvanizing. Poles using pre galvanized steel tubes or hot dip

galvanized through double dip process are not acceptable.

Complete pole shall be treated with high quality primer and thereafter coated with

Polyurethane paint to minimum average DFT of 90 microns. The painting shall be

carried out by experienced and trained technicians using proven and established

painting procedure. Only ‘controlled’ paint drying process shall be used to ensure

proper adhesion and finish of the paint.

 7 mt pole with base dia 135 mm upto 4 mt height and rest 70 mm with base plate

225*225 *16 mm thickness with anchor M24 J - Bolt of 600 mm length with 20 mm dia.

The pole shall be also provided with decorative bracket of 1.5 mt length with hot dip GI

and with same specification as per Pole and as per site condition.

(a) Overall length of pole : 7.00 mtrs.

(b) Planting depth : 0.0 mtrs.

(c) Height above ground level: 7.50 mtrs.

(d) Length of section - Outside dia. & Wall thickness

Bottom: 135 mm upto 4.0 mtr & 3 mm

Top : 70 mm of remaining & 3 mm

 9 mt pole with base dia 175 mm upto 4 mt height and rest 70 mm with base plate

260*260 *16 mm thickness with anchor M24 J - Bolt of 750 mm length with 20 mm dia.

The pole shall be also provided with decorative bracket of 1.5 mt length with hot dip GI

and with same specification as per Pole and as per site condition.

(a) Overall length of pole : 9.00 mtrs.

(b) Planting depth : 0.0 mtrs.

(c) Height above ground level: 9.50 mtrs.

(d) Length of section - Outside dia. & Wall thickness

Bottom: 155 mm upto 4.0 mtr & 3 mm

Top : 70 mm of remaining & 3 mm

1.01 APPLIABLE CODES AND STANDARDS: -

The latest revision of the following codes and standards shall be applicable for the

equipment/materials covered in this specification. In case of any deviation, the

vendor/manufacturer may propose equipment/materials conforming to alternate codes

or standards. However, the provisions of this specification shall supersede the

provisions of these alternate standards in case of any difference.

ASTM A36M Standard Specification for Carbon Structural Steel

ASTM A123 Standard Specification for Zinc (Hot-Dip Galvanized) Coatings of Iron

and Steel Products

ASTM A143 Standard Practice for Safeguarding Against Embrittlement of Hot-Dip

Galvanized Structural Steel Products and Procedure for Detecting Embrittlement

ASTM A153 Standard Specification for Zinc Coating (Hot-Dip) on Iron and Steel

ASTM A215 Martensitic Stainless Steel and Alloy Steel Castings for Pressure

Containing Parts Suitable for High Temperature Service

ASTM A239 Standard Test Method for Locating the Thinnest Spot in a Zinc

(Galvanized) Coating on Iron or Steel Articles by the Preece Test (Copper Sulfate

ASTM A307 Standard Specification for Carbon Steel Bolts and Studs, 60000 PSI

Tensile Strength

ASTM A320 Alloy-Steel Bolting Materials for Low Temperature

ASTM A351 Austenitic Steel Castings for High Temperature Service

ASTM A325 Standard Specification for Structural Bolts, Steel, Heat Treated,

120/105 PSI Minimum Tensile Strength

ASTM A354 Standard Specification for Quenched and Tempered Alloy Steel Bolts,

Studs and Other Externally Threaded Fasteners

ASTM A370 Standard Test Methods and Definitions for Mechanical Testing of Steel

ASTM A384 Standard Practice for Safeguarding Against Warpage and Distortion

During Hot-Dip Galvanizing of Steel Assemblies

ASTM A385 Standard Practice for Providing High Quality Zinc Coatings (Hot-Dip)

ASTM A394 Standard Specification for Carbon and Alloy Steel Nuts

ASTM A490 Quenched and Tempered Alloy Steel Bolts for Structural Steel Joints

ASTM A537 Pressure Vessel Plates, Heat Treated, Carbon-Manganese Silicon

ASTM A572 High-Strength Low-Alloy Columbium-Vanadium Steels of Structural

ASTM A588 Standard Specification for High-Strength Low-Alloy Structural Steel

with 50 ksi (345 MPa) Minimum Yield Point to 4-inch (100 mm) Thick

ASTM A633 Standard Specification for Normalized High-Strength Low-Alloy

Structural Steel Plates

ASTM A673 Standard Specification for Sampling Procedure for Impact Testing of

Structural Steel

ASTM A687 Standard Specification for High-Strength Non-Headed Steel Bolts and

ASTM A577M Standard Specification for Ultrasonic Angle Beam Examination of

ASTM A578M Standard Specification for Ultrasonic Straight Beam Examination of

Plain and Clad Steel Plates for Special Application

ASTM E165 Standard Test Method for Liquid Penetrant Examination

ASTM E709 Standard Guide for Magnetic Particle Examination

ASCE 72 Guides for Design of Steel Transmission Pole Structures

AISC Manual of Steel Construction, 9th Edition

AWS D1.1 Structural Welding Code, Steel

AWS D10.9 Specification for Qualification of Welding Procedures and Welders for

Piping and Tubing

NEMA TT-1 Tapered Tubular Steel Structures

ISO 630 Standards for Structural Steels

ISO R657 Recommendation for Hot-Rolled Steel Sections

ISO 1459 Metallic Coatings - Protection against Corrosion by Hot Dip Galvanizing -

Guiding Principles

ISO 1460 Metallic Coatings - Hot-Dip Galvanized Coatings on Ferrous Materials -

Gravimetric Determination of the Mass per Unit Area

ISO 1461 Metallic Coatings - Hot Dip Galvanized Coatings on Fabricated Ferrous

Products - Requirements ISO 3575 Continuous Hot-Dip Zinc-Coated Carbon Steel

Sheet of Commercial, Lock-Forming and Drawing Qualities

ISO 4997 Cold-Reduced Steel Sheet of Structural Quality

ISO 4998 Continuous Hot-Dip Zinc-Coated Carbon Steel Sheet of Structural Quality

ISO 7413 Hexagon Nuts for Structural Bolting, Style 1, Hot-Dip Galvanized

(Oversize Tapped) - Product Grades A and B - Property Classes 5, 6 and 8

ISO 7417 Hexagon Nuts for Structural Bolting - Style 2, Hot-Dip Galvanized

(Oversize Tapped) - Product Grade A - Property Class

CIE (International Commission on Illumination) and

All applicable Codes, Regulations, Standards, and relevant Authorities

Biider must have to submit the Pole Manufacturer Report for which the street light

pole manufacture must have supplied Minimum 25000 Nos of PU painted

poles/brackets in India in last ten years and 1000 Nos of same Design of poles in

last 10 years in India. P.O./W.O. copies and undertaking from company on stamp

paper must be provided as a proof alongwith tender

1.02 Structural Design:-

The general design and dimensions shall be as closed as possible to the Drawings

attached and certified by a registered Mechanical Professional Engineer;

The Street Pole with brecket arm shall be designed to withstand the maximum wind

speed of 169Km/Hour. The maximum stress at wind speed of 47m/sec shall not

exceed 80% of the strength of steel. The pole shall be suitable for wind loadings as

per IS 875 part 3

Wind Loads shall be obtained using the design wind pressure as obtained by the

following formula as specified in BS EN 40-3-1:-

q (Z) is the characteristic wind pressure in N/m2 for any particular height above

q (10) is the reference wind pressure

δ is a factor depending on the column size

β is a factor depending on the dynamic behaviour of the column

f is a topography factor and

Ce (z) is a factor depending on the terrain of the site and height above ground z.

Under normal site conditions, the terrain category shall be selected as category III and

Ce(z) shall be taken as 1.78.

When a site is located at a very exposed area and subjected to an extremely high wind

pressure, the terrain category and the value of Ce (z) to be adopted shall be agreed

q (10) =0.5 ρ x (Cs) 2 x Vref2 N/m2

ρ is the air density and shall be taken as 1.25 kg/m3

Cs should be taken as √0.92 for a mean return period of 25 years

Vref is defined as the 10 minutes mean wind velocity having a mean return period of

25 years and shall be taken as 20.6 m/s.

The structural design of the pole shall be verified by calculation in accordance with

BS EN 40-3-1 and BS EN 40-3-3 with partial load factors Class B and maximum

deflection Class 2. Particular attention is drawn to the reinforcement of the door

opening which is a highly stressed zone. This must be clearly identifiable in the

structural calculation.

The detail of top loading i.e. the weight and area of top luminaries are worked out

based on this consideration. Maximum deflection of the pole shall meet the

requirement of BS 5649: part 6

The pole shall be made from Mild Steel tube and shall be hot dip galvanized as per IS

2629/IS 2633/IS 4759 and ASTM 123 standards with minimum coating thickness of

1.03 Construction:

1) Poles shall be fabricated from special Mild Steel Sheet, 3 mm thick, conforming to

Yst 240 or equivalent with mechanical properties and welded as below:

a. Minimum yield strength - 355 N/mm²

b. Minimum ultimate tensile strength - 490 N/mm²

c. Max. ultimate tensile strength - 620 N/mm²

d. Silicon content of the steel shall be less than 0.06% to assure a better and lasting

quality for galvanizing and Certificate for the Zinc used for galvanizing should be

submitted along the order.

2) Pole shaft shall be made in single section.

3) The pole shaft shall be continuously tapered with single longitudinal welding. There

shall not be any circumferential welding. The welding of pole shaft shall be done by

Submerged Arc Welding (SAW) process using state of the art process.

4) The procedural weld geometry and the workmanship shall be exhaustively tested on

the completed welds. Welding shall be checked by using ultrasonic testing methods

also. Poles shall be provided with vase plate, which shall be free from any

lamination or incursion. The welded connection of the base flange shall be fully

developed to the strength of the entire section.

5) All pole shafts shall be provided with the rigid flange plate of suitable thickness

with provision for fixing 4 foundation bolts. This base plate made of Mild Steel / Fe

410 conforming to IS 2062 and shall be fillet welded to the pole shaft both inside

6) Structural steel for bearing plate and top cap shall comply with the applicable

requirements of ASTM A36 or equivalent with minimum yield strength of

N/mm². The top section fits into the bottom section to form the pole..

7) Pole shaft, bearing plate and top cap shall be hot-dipped galvanized after

fabrication, including all drilling, cutting and welding. The poles shall be hot dip

galvanized in single dipping method as per ASTM A 123 AND 153 standards with

the minimum average thickness of coating shall be 0.086 mm, equivalent to

8) Weld material shall be compatible with the material of the pole as defined by

American Welding Society.

9) The welding shall be carried out confirming to approve procedures as per qualified

GMAW process approved by duly qualified by third party inspection agency. The

welders shall also be qualified for welding the shafts.

10) Poles seam welding shall comply with the latest edition of EN 1011-2 by automatic

continuous welding process.

11) The base plate shall be welded to the bottom of the pole before dipping in the

galvanizing bath. The base of the pole shall be complete in all respects with base

plate before hot dip galvanizing internally and externally as per ASTM A 123 AND

12) The Poles shall be in single section. There shall not be any circumferential weld

joint. However, the pole with length of 12 mtrs. And above shall be of 2 sections

with telescopic fitment with minimum overlap of 1.5 times the diameter.

13) Upper and lower sections shall overlap each other by 1.7 (±20%) times the diameter

of the immediate lower section and shall be easily assembled on site by using simple

tools without welding. The supplier shall provide a mark on the finished pole

indicating the overlapped position of 1.75 X diameter.

14) No cutting or welding shall be allowed on the pole after hot dip galvanizing.

15) The poles shall be suitably designed for ground and flange mounting. The J-bolt size

shall be of 20 mm diameter and of stainless steel grade SS 316. Each individual J-

bolt shall be complete with washers and nuts (the washers and nuts quantity shall be

recommended by the pole supplier) and they shall be of the same stainless steel

grade as the J-bolt.

16) For flange mounted pole, the concrete foundation shall be exposed 50-100mm

above the finishing turf level.

17) For flange mounted pole concrete foundation that is abutting the edge of cycling

track / footpath, it shall be flushed with the finishing track / path level. The nuts and

J-bolts shall be covered / plastered with cement.

18) Same stainless steel grade washers or nuts can be placed below the base flange for

balancing purposes. The two (2) nuts on top of each J-bolt are meant for tightening

and locking purposes.

19) To fill up the gaps between the foundation and the base plate of the lamppost,

pressurised, flowable high strength non shrink cementitious grout shall be used.

20) Mounting details including all data, calculations, imposed loads and forces and

dimensional drawings for the foundations required for the poles shall be endorsed

by a registered Structural Professional Engineer.

21) The soil bearing capacity at the site shall be ascertained so that the foundations can

be correctly designed.

22) For poles with One / two or more sections, the lower and upper sections shall have a

thickness of minimum 3.0mm. The bracket arms shall have a minimum thickness of

2.5mm. The base plate shall have a minimum thickness of 3.0mm.

23) Every section of the poles shall be made in such a way that only one (1) sheet of

steel plate is used to form an pole.Welding shall be carried out along one edge of the

24) The Poles shall be bolted on a pre-cast foundation with four foundation bolts for

greater rigidity.

1.04 Design of Pole Door and Locking System:-

1) A door shall be provided with a locking device over the door opening of each pole

as shown in the Drawings. The triangular locking device shall be made of stainless

steel as specified in the Drawings. The locking device shall be properly

assembled.The triangular bolt shall be jammed at one end so that it will not be

dislodged when it is fully opened.

2) Pole doors shall be flushed with the poles with no gap between pole and door to

prevent ingress of water.

3) An adequate door opening (Minimum Size of door is 250 mm X 65 mm) should be

1200 - 1500 mm above from the bottom of the Pole at a convenient location. Or as

per the site requirement and as approved by Engineer in charge.

4) A hole of 20mm diameter shall be provided at approximately 500mm below the top

edge of the top section. This hole shall come with a tight-fit rubber stopper to

prevent water from entering the pole.

5) The opening shall be such that it permits clear access to the inside of the pole. The

door opening shall be hinged type complete with a close fitting, vandal resistant and

shall be weather/dust proof to ensure safety of inside connections.

6) The door shall be flush with the exterior surface and shall have suitable screw /

Allen key type locking arrangement.

7) The pole door shall be hinged at the top. The hinges shall have minimum opening of

the door of 180 degrees.

1.05 Baseboard :-

1) During installation, a cut-out unit will be installed inside the poles by means of three

(3) M12 25mm long screws.

2) A fixing device, which could be a perforated plate made of hotdipped galvanised

steel shall be fixed in the pole directly facing the pole door as part of the pole. The

cut-out unit shall be mounted directly onto the fixing device. The fixing device shall

be able to cater for different types of cut-out units.

3) Alternatively, a baseboard made of hot-dipped galvanised steel shall be provided

and mounted in each pole for fixing of cut-out unit.

1.06 Earthing Terminal:-

1) An earthing terminal in the form of a bolt made of stainless steel material shall be

provided close to the door opening of each pole and inside the pole. In addition, it

shall have substantial contact surface for the attachment of an earthing lead. Two (2)

suitably sized washers and two (2) nuts shall be provided for each bolt. Each pole

shall provide with four (4) bolts. The bolts, nuts and washers shall be made of

stainless steel.

2 There shall also be suitable arrangement or welded a cleat of size 40 x 40 x 4 mm

for providing pole earthing with necessary 8.0 S.W.G G.I earthing wire. The item

includes 1 No. of 63 Amp backelite sheet 12 mm thick HYLAM make terminal

plate and 1 No. of DP 6 -32 Amp MCB with DIN rail (B series) with rupturing

capacity ≥10 KA, per fitting. For the purpose of earthing.

3 The pole shall be adequately strengthened at the location of the door to compensate

for the loss in section.

4 Provision shall be given inside this door for fixing the electrical terminals and allied

assecoreis and Suitable plate shall be provided for cable gland support.

5 Poles shall be pre-drilled and supplied complete with pole top cap and base plate.

6 The maximum design unit stress shall not exceed the minimum yield stress as stated

in this specification for the particular application and types of loads, including

overload capacity factors.

7 Bolts, nuts and locknuts for top cap, bearing plate and earthing nut shall be steel

Grade 4.6 and shall comply with the applicable requirements of ASTM A307 and

ASTM A 563 or equivalent and hot-dipped galvanized in accordance with the

requirement of 01-SDMS-01 with minimum average coating thickness of 0.053 mm,

equivalent to 381 g/m².

1.07 Protection against Corrosion:-

Individual sections of the pole, base plate and bracket arm shall be protected against

corrosion by hot-dipped galvanisation internally and externally in accordance with

the latest edition of BS EN ISO 1461. All welding works shall be done before the

(a) No zinc flux shall be left inside the pole or bracket arm after galvanisation. The

presence of these impurities can pose a problem in the installation of pole internal

(b) The treatment prior to galvanisation shall include degreasing, pickling, rinsing and

(c) The minimum average zinc coating weight shall be 610 grams per square metre.

1.08 Extra Protection against Corrosion at the Pole Base:-

(a) A coat of bitumen shall be applied internally and externally to the base section on

top of the galvanised coating by means of dipping. It shall be applied over the length

of the planting depth and for a distance of 200mm (and not more than 250mm)

above the planting depth. The total length to be applied with the bitumen coating

shall be shown in the following table. A circular marking shall be made on the poles

during manufacturing to indicate the level of the planting depth.

(b) The bitumen used shall conform to the latest edition of BS 4147or ASSHTO M190-

(c) The bitumen shall be heated in a tank to a temperature of approximately 220°C

before dipping.

(d) The dry film thickness of the bitumen coating shall be at least 762um.

(e) A layer of lime powder shall be applied to the bituminous coating for easy handling

1.09 Aesthetic Appearance of the Finished Surface:-

(a) The poles and bracket arms shall be of prime finish and good uniformity; i.e. free

from injurious defects, such as blister, flux and non-coated spots, white rust, peeling

of bituminous paint coating, etc.

(b) The galvanising and bituminous appearance of poles and brackets supplied shall not

be inferior to the sample submitted for evaluation. If in the opinion of LTA that the

galvanising and bituminous finish of the poles and brackets is inferior to the sample

supplied, LTA shall have the right to reject the inferior poles or the entire lot.

1.10 Pole internal wiring: -

An adequate length of XLPE/PVC sheath cable, 3-core, 2.5mm 2 rated at 600 /

Volts, shall be provided for the connection between the fuse cut-out unit and the

lantern. The cables shall be properly supported to prevent undue strain on the

cableterminations. The cable colour identification shall comply with the latest

IEC/IS requirements.

The cables shall be manufactured to the latest edition of IEC 60502-1.

1.11 Fabrication:-

1) Shearing and cutting shall be performed carefully and all portions of the work shall

be finished neatly. Copes and re-entrant cuts shall be filleted before cutting.

2) All forming and bending during fabrication shall be done by method that will

prevent embrittlement or loss of strength in the material being worked.

3) All welding operations shall be done in accordance with the American Welding

Society, AWS D1.1.

4) Bolt holes as specified in the applicable drawings shall be punched or drilled. Holes

may be punched when the material thickness does not exceed the diameter of the

hole. Holes of any diameter may be drilled.Holes shall be cylindrical, perpendicular

to the pole shaft, free of burrs, and clean cut without torn or ragged edges. The use

of burning torch for cutting holes will not be permitted.

5) Extra holes for the purpose of lifting or other than those specified in the drawings

shall not be permitted.

6) All pre-drilled holes shall be provided with durable ultra-violet resistant, plastic

7) Steel pole shall be provided with M12 earthing nut at the location specified in

applicable drawing. Hot-dipped galvanized M12 x 30 mm long hexagonal bolt with

washer shall be screwed on to the earthing nut.

8) Steel poles shall be provided with detachable top cap and base bearing plate. Flat

bar with drilled and tapped hole to suit M12 bolt shall be welded to the top and

bottom of the pole for attaching the top cap and base bearing plate, respectively.

Hot-dipped galvanized M12 x 30 hexagonal bolts and washers shall be provided for

attaching the top cap and base plate.

9) The following tolerances shall apply:

Width or Diameter - The tolerance on the width or diameter of the section shall be

±4% (per BS EN 40-2) of the width or diameter or +/- 5 mm for A/F diameter

Thickness - The tolerance on the thickness of the material shall be ±0.22mm of the

thickness (per BS EN 10051).

Pole Dimension Requirement of GIDC

HEIGHT (Min.) 7/9 meter

O.D.TOP (Min.) 70 mm

O.D. BOTTOM (Min.) 155/135 mm

THICKNESS (Min.) For 70 MM Piece - 3 mm

For 155/135 MM Piece – 3 mm

BASE PLATE (Min.) 260 x 260 x 16 mm (PCD 250 mm) – for

225 x 225 x 16 mm (PCD 220 mm) – for

+/-0.5 % for overall length +/- 2 mm for center-to-center distance between holes

+/- 0.5 mm for diameter of pre-drilled holes

1) Straightness of the pole shaft shall be within 1 mm/m and without any twist. The

completed poles shall not deviate from straightness by more than an amount

calculated at the rate of 3mm per metre (per BS EN 40-2). This also applies to the

complete poles and bracket assembly.

The detail dimensions of pole are follows: -

Pole drawing from manufacturer must be get approved from D.E.E (M & E)/

Engineer Incharge of concerned department.

The Hpt Deep galvanized Top mounting bracket shall be supplied along with the

Poles for installation of the luminaries

The HDG Decorative bracket same as per Pole Manufacturer shall be fabricated

having the design to be approved by the Department/Engineer-in-charge. Suitable

arrangement shall be provided at the top of the street light pole for fixing of street

light fixtures. MS Plate to be welded at the bottom of the pole and the necessary

earthing termination bolt and the cable entry for the Luminaries etc shall be

provided at proper distance for fixing of junction box.

The installation of pole shall be done as per direction of Engineer-in-charge at

distance of approx. 25 mtr between two poles or as per site requirement or as per

luminaire design data requirement in ZIG-ZAG / Single or Double Side/ Central

Special care shall be taken while erection of poles so that these are not strained of

damaged during erection and are firmly stayed till the foundation are secured, as per

instruction of Engineer-in-charge and as per drawing.

The alignment of all the pole and the height shall be in one line so that from the

distance it looks in one line. The material shall not be dispatched without prior

inspection by the inspecting authority appointed by the department or D.E.E (M&E)

1.12 Type Test:-

All materials shall be type tested in accordance with the latest standards in this

All sample poles and bracket arms shall be submitted to a accredited testing

laboratory for the following tests:

(i) Dimensional and Weight Measurements of pole & bracket;

(ii) Horizontal Deflection Type Test (per BS EN 40-3-2: 2000): The serviceability &

structural test loads for the verification test are the characteristic dead and wind

loads specified in clause 3 & 4 of EN 40-3-1 :

1.13 Serviceability requirements:-

The temporary horizontal deflection of the lantern connection caused during the

load test by the incremental load due to the horizontal forces corresponding to the

test load shall not exceed the value given in Table 3 of BS EN 40-3-3 class 2 [Max

horizontal deflection 0.06 (h+w)]

h - is the nominal height of the lighting column (in mm) as defined in EN 40-1

w - is the bracket projection (in mm) as defined in EN 40-1.

1.14 Structural requirements:-

For steel lighting columns the residual deflection after removal of the test load shall

be no greater than 10% of the deflection caused by the test load.

1.15 Application of forces: -

Horizontal forces shall be applied to act so that the moments caused at the critical

sections in the column are at least equal to the moments resulting from the test

loads. At all other points the moments shall be not less than 95% of the moments

resulting from the test loads.

The horizontal forces shall be applied in stages by means of at least five (5)

approximately equal incremental loads up to the test load. At the test load the

horizontal deflection of the lantern connection shall be measured and entered in the

After unloading from the horizontal deflection test, the residual linear horizontal

deflection shall be measured and recorded.

(iii) The position of the door relative to the direction of the horizontal loading shall be in

the most onerous position allowed in design and the position shall be stated. Where

a bracket is used the position of the bracket projection relative to the position of the

door shall be stated.

(iv) Before carrying out the tests, the lighting column may be loaded once and then

unloaded provided that the applied load does not exceed 50% of the test load.

(v) Galvanising Test: The poles and brackets shall be subjected to the galvanising

thickness test as laid down in the latest edition of BS EN ISO

(vi) Bitumen Test: The bitumen coating on the pole base shall be subjected to thickness

test as laid down in the latest edition of BS 4147 or ASSHTO M190-70.

(vii) Material Test: Steel material used for the manufacturing of poles and brackets shall

be subjected to test for compliance with the latest edition of BS EN 10025 Grade S

275 JR. The test method and the reference standards shall be subjected to the

approval of GIDC.

(viii) Welding Test: All welded portions of the pole and bracket shall be subjected to a

relevant welding test. The supplier shall state the reference standard and the strength

of the welded joint together with the tender. The reference standard shall be the

latest relevant British Standard. The reference standard and the strength of welded

joint shall also be subjected to the approval of GIDC.

(ix) For longitudinal seam weld, the reference standard shall be the latest edition of EN

1011-2; i.e. by transverse tensile test where results shall not be less than 60% of

specified minimum value of parent material.

(x) Mechanical Property Test: The accredited testing laboratory for this test shall cut off a

small piece of steel plate of adequate size from the base of the sample poles.

(xi) The tensile strength and yield strength of the sheet metal shall be measured. The test

comply with the limits specified in the latest edition of BS EN 10025 Grade S 275 JR

steel as follows:

Particular BS EN 10025 Grade S 275 JR

Tensile strength (t<3) 430 -

Yield strength Yield strength

(c) Test report for the above shall be submitted by the supplier/manufacturer together

with the batch delivered. Otherwise, the batch of delivery will not be acceptable.

1.16 Batch Testing: -

(a) For each batch of delivery, the supplier shall submit samples to the accredited

testing laboratory for testing and inspection on the quality of the products. The

delivery will not be accepted by GIDC unless the sample passes the batch tests.

(b) For every batch delivery, the number of sample to be tested shall be in accordance

to the latest edition of EN ISO

Following the completion of all tests, two certified copies of the test reports shall be

submitted to GIDC for review and approval.

1.17 Full-scale Loading Test (Vertical Testing)

When GIDC desires full scale loading tests, it shall be as stated in the Data

Schedule. The Supplier shall then include in his proposal, as a separate item, the

cost of the tests.

Full scale loading test shall be in accordance with the applicable standards.The

Supplier shall submit for approval by GIDC diagrams showing the proposed scheme

for applying and measuring loads and determining deflections of critical points.

1.18 Deflections (During Pole Test)

Pole deflections under load shall be measured and recorded. Deflection readings

shall be recorded for the “before-load”, “load-on” and “load-off” conditions as well

as at all intermediate holds during loading. All deflections shall be performed to

common base readings, such as the initial positions, taken before any test loads are

A no-load deflection reading shall be taken five minutes after the removal of the

maximum test load; the reading shall not exceed the allowable deflection (5% of the

exposed length).

The Supplier shall furnish a full and comprehensive report of each pole test and

shall include detailed diagrams and tabulation showing values and methods of load

application and deflection records of each load test, photographs of test set up and

description (with photographs) of all failures, if any.

Include mill test reports of the material used and the results of any tensile tests of

specimens cut from any members, which failed during the testing program.

Particular emphasis shall be placed on the determination of the mechanical

properties of the material.

1.19 Acceptance Test: -

The Supplier, upon receipt of written acceptance from GIDC for the satisfactory

performance of the pole loading tests, may start fabrication of the steel poles.

Pole manufacturer should have valid full scale type test certificate for street light

pole for any height upto 12mtr issued within last 2 years by reputed testing facility

like CPRI or NABL Accredited Test Laboratory and if not available than fresh Type

test of pole should be carried out in presence of GIDC Officials and Material

testing/Inspection charges of shall be borne by the supplier.

1.20 Pole label:-

(a) Comes in one-piece for ease of on-site application: White-retro reflective sheeting

as the background and roll laminated with red-coloured cast vinyl film on top.

(b) The Cast-Vinyl Film shall be of Pantone colour code 187c and have a thickness of

0.05mm, with pressure sensitive adhesive designed for permanent graphics.

(c) The White retro-reflective sheeting shall comply to Type 11sheeting of ASTM

(d) The whole piece of label shall have a minimum warranty of Fifteen (15) years from

the sheeting manufacturer. Quality auditmust be performed by the sheeting

manufacturer to ensure proper fabrication and conformance to specification.

(e) Each pole label has to be silkscreen printed with the Sheeting Manufacturer’s

initials as well as the year of manufacture on it.The silkscreen printed initials / year

of manufacture should not affect the visibility of the label and therefore should be

kept at a size lesser than 3mm x 10mm to be printed at the bottom of the alphabets /

(f) The overall dimension of the label shall be 60mm x 110mm. The four (4) corners of

the label shall be curved. The height of the alphabets / numerals within the label

shall be 100mm.

(g) All lighting poles shall be conspicuously numbered using two (2) sets of pole label

and a round sticker bearing a black arrow against a yellow background that indicates

the direction of the lighting control box. Samples of the number labels shall be

submitted to GIDC for approval.

1.21 Warning arrow label:-

(a) The label shall have black arrows with yellow background. The width of the label

should be 300mm and go around the entire pole.

(b) The whole piece of label shall have a minimum warranty of Fifteen (15) years from

the sheeting manufacturer. Quality audit must be performed by the sheeting

manufacturer to ensure proper fabrication and conformance to specification.

(c) Each label has to be silkscreen printed with the Sheeting Manufacturer’s initials as

well as the year of manufacture on it. The silkscreen printed initials / year of

manufacture should not affect the visibility of the label and therefore should be kept

at a size lesser than 3mm x 10mm to be printed at the bottom of the label.

1.22 Marking: -

Each pole shall be provided an alu

Minium name plate of with 80 mm x 80 mm or Suitable nameplate riveted to the shaft

at the location specified in applicable drawing. All markings shall be legible and so

applied to remain legible under normal handling and installation practices.The rivets

used to fix the name plate must be of non-rust type.

Nameplate shall include, but not limited to the following information:

 GIDC Monogram

 GIDC – Estate name

 Height of Pole:

 Pole Ultimate Load

 Pole Dimension (A/F Top/Bottom/Thickness)

 GIDC Work Order Number

 Batch Test Number

 Manufacturer’s Name or trademark

 Year of manufacturing

 Place of Manufacturing

PACKING AND SHIPMENT:-

In addition to the packing and shipping requirements, the following shall be

As bitumen coating shall be applied internally and externally to the base section of

the poles, extra care shall be taken during the transportation and storage to prevent

the poles from being dirtied by the bitumen coating. The two sections of the pole

shall not be stored inside one another. The poles shall be packed for transportation

and storage in such a way that the clean galvanised surfaces are not side-by-side,

below or above the bitumen coating. Wrapping of the bitumen portion with

newspapers is not acceptable, as the removal of the latter will pose a problem. The

protection of the bitumen from smearing the non-bitumen part of the poles shall be

such that it could be easily removed during erection.

The material used for strapping the poles together during the delivery shall be of

non-rust type. This is to prevent rust from appearing at the straps due to weather if

stored for a long period.

The poles shall be stacked with spacers and blocks in order to avoid damages of zinc

coating during the loading and transportation. Poles shall be delivered in bundles of

6 poles with the arrangement of 2 layers, with 3 poles per layer, and strapped at four

(4) locations of equal distances with the use of steel straps size 31 mm x 0.8 mm

(min.) and necessary wood separators, padding or cushion material underneath the

Wooden separators shall be provided between the horizontal and vertical layers of

poles to avoid scratches and to facilitate slinging.

Bundled poles shall be so arranged such that the earthing hardwares are not

disturbed during normal handling.

Reasonable care shall be exercised in the handling and shipment of steel poles. Any

expense incurred due to the careless handling and shipment of steel poles shall be

considered as a legitimate back charge against the Supplier.

The vendor shall guarantee the steel pole against all defects arising out of faulty

design or workmanship or defective material for a period of Five year from the date

of installation or 7 years from date of delivery. GIDC certificates for date of

commissioning shall be accepted.

The manufacturer shall have to give Fifteen (15) year warranty of all items against

manufacturing defect from the date of Supply.

The manufacturer shall have to give design life certificate for 25 years for poles.

If no exceptions to this specification is taken and no list of deviations is submitted,it

shall be deemed that, in every respect, steel pole offered shall conform to this

Specification. GIDC interpretation of this Specification shall be accepted.

In addition to documentations specified as above, the following shall be submitted

by the vendor/manufacturer:

Design information and drawings to be supplied with the proposals:

a) Detailed drawings of steel pole showing the complete dimensions identification

marks, number and location of pre-drilled bolt holes, details of pole top cap, bearing

plate, hole plastic plug, earthing nut and marking plate.

b) Detailed drawing/procedure for bundling of poles.

c) Details of anti-corrosion coating

Submittals required following award of contract:

a. Drawings for final GIDC approval shall be submitted prior to start of

manufacturing. Supplier shall furnish all final drawings in original or Mylar

tracings as well as on digital format.

b. Manufacturing schedule, progress report and test schedules.

c. Test reports including, but not limited to, the following:

• Certified mill test reports for all material.

• Certified welding reports.

• Impact property test reports showing that the materials used in the Structures meet the

• Test reports on coating thickness, nuts & bolts and reports on dimensional checks.

• Report of all structure testing, when required, including photos, diagrams, loading

Requirement from Pole Manufacturer: -

1. The Bidder should purchase pole from original manufacturer or their sole selling

agents / authorized distributers / authorized dealer with specific authorization. –

AuthorityLetter.

2. Detailed technical literature/catalogue shall be submitted along with the tender.

3. The Pole manufacturer should be in the business of Pole for at least last 5 years.

Copies of order to be submitted as a proof for the same.

4. Valid IS license from Manufacture give the proof.

5. The manufacturer shall have to give design life certificate for 25 years for poles.

6. The pole manufacturing & galvanizing facility/ unit shall be ISO 9001: 2000, ISO

14001 & 18001 OSHAS certified to ensure consistent quality & environmental

The manufacturing unit shall have in-house pole testing facility for validation of

structural design data. The pole testing facility shall conform to ASTM A239/BS EN

The manufacturer of poles shall have the following in house facilities:

(i) Galvanizing of poles shall be done in house.

(ii) All relevant testing facilities to check the poles.

a) Ultrasonic weld Testing.

b) Magnetic Particle testing for weld.

c) Galva Micron Testing.

d) Dimensional Testing of product.

e) Weight Measurement equipment.

1. All the materials supplied shall have manufacturer’s test certificate.

2. Bidder shall have to mention the make of the materials to be supplied.

3. Technical specifications with manufacturer’s literature shall be attached along with

technical bid. – Drawing to be given.

4. The specifications mentioned above are minimum requirements of the Owner; bidder

can quote for higher specification for better performance & life span.

5. Material testing/Inspection charges of shall be borne by the supplier/Bidder, if any

testing will be asked by the Owner.

Make- As per approved vendor list.

Mode of Measurement: - Measurement shall be taken on No. basis.

Providing & Fixing of Solderless Crimping Type Aluminium Lugs (4 Nos. per termination)

conforming to IS suitable for 1 x 4.0 Core x 10 Sq. MM PVC Insulated Aluminium

Armoured cable evenly crimped with high pressure tool & connected to switchgear terminals

with brass/cadmium plated nut bolts in an approved manner. - (4 Nos. Termination X 2 =

nos. Per St. Light Pole & 16 nos. per panel)

Make – As per approved vendor list.

Mode of Measurement: Measurement shall be taken on No. basis

Providing & erecting 240 V MCB double pole switch for lighting Load (B Curve)

having 10 KA breaking capacity & confirms to IS : 8828 in existing box having

following capacity.(A) 6 to 32 Amp. Cat.III - (1 No. Per St. Lght Pole)

Make – As per approved vendor list.

Mode of Measurement: Measurement shall be taken on Nos. basis. (1-nos per pole).

Providing and erecting Funnel Pipe type earthing having 150 cms.long and 2.5 cms.

dia. galvanised iron pipe with coupling and buch buried in specially prepared earth pit

complete with necessary 8 SWG earth wire and required size HOT deep Galvanised

iron strip for earthing of Street light pole using proper clamp with using salt and

charcoal / coke as required for pipe type earthing. (1 Job Per St. Light Pole)

Make – As per approved vendor list..

Mode of Measurement: Measurement shall be taken on Nos. basis.

Providing and erecting Street Light pole bracket comprising main B Class GI pipe of

4.2 cm/require outside dia. complete with suitable B Class G.I. sleeve tubing of

approx. 45cms.length and suitable for 76.5 mm /80mm / required size of pole top

having sufficient fasteners for fixing the brackets and having spread of 1.5.mtr. length

with 110 deg.with vertical plane & suitable welded stays, reducer and with check nuts

complete painted with one coat of Red oxide / PU base primer and two coats of

Aluminium / PU paint. paint with following nos of arms. [A] Single Arm Bracket

Mtr (1 No. Per St. Light Pole)

Make- As per approved vendor list.

Mode of Measurement: Measurement shall be taken on Nos. basis.

Supplying and erecting 90 Watt LED street light fittings with fixed programmeable

micro processor based dimmable drive , High power White LEDs wattage of 3 Watt

and above assembled on single MCPCB, efficiency more than 130 lm/w and

corrosion free High pressure die cast aluminum housing with smooth finish powder

coated and heat sink extruded aluminium with diffuser and Polycarbonate optics/

lenses with company mark/name engraved or embossed 120 to 300 V,Power Factor

more than 0.95, THD < 10 %, CCT 5000 K to 5700K,Uniformity ratio >0.45,

Luminaire efficacy> 100 lumens/watt . LED driver efficiency > 85 %.CREE /

OSRAM / PHILIPS Lumileds / NICHIA / SEOUL/ LG/BridgeLux (U.S.A.) make

LED used for luminaire. ( Fittings required LM-79 & LM-80 certificates)-(A) Street

Light (IP-66), Surge Protection -4KV and 10 KV non integral, Light must have

440VAC line supply protection. It should withstand 48 hours for 440VAC line

supply.(Cat-III) Work shall be carried out as per the description of the item and as per

instruction of engineer in charge. The sample shall be got approved before execution.

This specification is for technical and general requirements design, development,

manufacturing, testing and S.I.T.C. of energy efficient LED luminaire complete with

all accessories, LED lamps with suitable current control driver circuit and required

optics including mounting arrangement for streetlight going to use at the site.

CODES & STANDARDS: -

 IS: 513 Cold-rolled low carbon steel sheets and strips

 IEC 60529 Classification of degree of protections provided by enclosures (IP Codes)

 EN 55015, CISPR15 Limits and methods of measurement of radio disturbance

characteristic of electrical lighting and similar equipment.

 IEC 62031 LED modules for general lighting-Safety requirements

 The luminaries shall conform to norms on transient voltages, voltage dips and

fluctuations as per EN 61547 Equipment for general lighting purposes–EMC

immunity requirement

 EN 60929 Performance, AC supplied electronics ballast for tubular fluorescent lamps

performance requirement.

 IEC 60598-2-1 Fixed general purpose luminaries

 IEC 60598-1 Luminaries - General requirement and tests

 IEC 61000-3-2 Electro Magnetic compatibility (EMC) - Limits for Harmonic current

emission – (equipment input current ≤ 16 A per phase).

 IEC 60068-2-38 Environmental Testing: Test Z- AD: composite temperature/

humidity cyclic test

 IEC 61347-2-13 Lamp control gear: particular requirements for DC or AC supplied

electronic control gear for LED modules.

 IS 10322 Specification for the luminaries

 The luminaries shall comply with IS 10322 for functional, photometric and safety

requirements. The fixture shall conform to safety standard EN

 IS 4905 Method for random sampling?

 LM 79 LED luminaire photometry measurement.

 LM 80 Lumen Maintenance

 IEC62384 DC or AC supplied electronic control gear for LED modules performance

 IEC/ PAS 62612 Self-ballasted LED lamps for general lighting services- Performance

 IEC 62471 - Photo-biological safety of lamps and lamp systems.

 RoHS (Reduction of Hazardous Substances).

 The luminaries fitted with LED source shall be CE and ISO certified to ensure quality

of the LED source.

 ANSI C.78.377.2008 - Specifications for the Chromaticity of Solid State Lighting

 IESNA LM- 79-08 - IESNA Approved Method for the Electrical and Photometric.

Measurements of Solid State Lighting Products.

 IESNA LM-80-08 (Recommended)- IESNA Approved Method for Measuring Lumen

Maintenance of LED Lighting Sources.

 UL Standards (Latest Approved) –

o 8750 Light Emitting Diode (LED) Light Sources for use in Lighting Products.

o 1598 Luminaries.

o 1012 Power Units other than Class-2

o 1310 Class-2 Power Units

o 2108 Low Voltage Lighting Systems.

ENVIRONMENTAL CONDITIONS: -

The LED streetlight is to be used at the in city of Mudetha GIDC Area. It is located in

part of Gujarat.

It is well connected with rails & roads, situated on all type roads, Railway and nearby

road is NH # 8. The average atmosphere conditions during the year are mentioned

below. The equipment shall be designed to work in such environmental conditions:

 Maximum ambient air temperature: 50° C

 Minimum ambient air temperature: 5° C

 Max. Relative humidity: 90%

 Average Rainfall: 45 inches

 Atmosphere: Dusty and Heavy chemical smoke at times in certain areas.

 Coastal area: The equipment shall be designed to work in coastal area in humid, salt

laden and corrosive atmosphere.

CONSTRUCTIONAL FEATURES:

Luminaire shall be made of die cast aluminum / extruded Alunimiam body with

powder coated finish having safety.

The casing of the lighting luminaries shall be made of pressure die cast aluminium

coated with epoxy polyester powder coat single. The driver unit must be accessible

and if need be replaceable easily and with minimum use of tools.

The casing made of non-corrosive aluminium having high conductivity shall have

external surface designed in a manner so as to act as an efficient heat sink to extract

heat generated at PN-junction of a LED. Efforts shall be made to install the fittings on

the required street light pole without compromising on the performance of the LEDs

The Fixture manufacturer shall perform solder point temperature (Tsp) measurement

and compute junction temperature (Tj). The manufacturer shall show the proof that

the junction temperature shall not go beyond the LED manufacturer’s maximum

junction temperature for long term lumen maintenance (i.e., 70% of the original value

of lumen output after 50000 hours of operation).

Lumen intensity distribution shall be available according to following standard: EN

The lumen output at end of lifetime shall be supplied as well as initial lumen output,

with temperature at which the lumens are rated.

Test result shall be provided to indicate adequate thermal performance for the long

term operation of the LED’s at an operating temperature (Ta) of not less than 35°C in

accordance to relevant local or international standards. The LED junction temperature

shall be maintained at or below manufacturer’s recommendation.

The rated LED life L70/B20 shall be more than 50,000 hours at LED operating at

The fixture manufacturer shall furnish proof that the LEDs that have been offered and

used in the fixture have White Point stability data ((Min. 10000 Hours) as per

IESNA’s LM80-08, done at high ambient temperature 85°C and solder point

temperature of 85°C.

The fixture manufacturer shall furnish proof that the LEDs that have been offered and

used in the fixture have been tested to IEC 62471 for safety requirements.