Hiring of Non AC Open body jeep for 12 hours on contract Basis for Bamroli (Diesel Driven) under Piplod division.

TECHNICAL BID FOR PROVIDING VEHICLES FOR DGVCL-

Tenders are invited for three year rate Contract for Hiring of one nos. of Non AC

Open body jeep for 12 hrs. On Contract Basis for Bamroli Sub-Division

(Diesel Driven) under Piplod division, of the Model shall have not been registered

before more than three months as on the date of tender opening for 24Hrs. per day duty for

Piplod Division Surat.

1. The touring journey covers the areas with in Gujarat State and as per the

instructions of the Officer-in-charge.

2. Vehicle will have to be sent along with well experienced driver having valid driving

license with necessary too l sand tack les to meet the normal break-down.

3. The Contractor shall provide stand by vehicle (s) to ensure prompt substitute

Detail of operation

1. Vehicles will be required as per Schedule-A, and Rates should be quoted in

2. The rates quoted shall be for three year rate Contract. Thus, rates quoted

shall remain valid for complete period of 36 months of execution for der.

Without obtaining any confirmation, further 12 months or the period

decided by the competent authority can be extended by accepting authority

in case required by the DGVCL. The DGVCL reserves the right to terminate

the contract at any time without assigning any reason by giving 30 days’

notice in writing. The contractor shall not been titled to any compensation by

reasons of such termination of contract.

3. Duration of the Contract will start from the date of receipt of order and the

contract will be for 36 months.

4. Normally duty time is for 12 Hours.

5. The contractor will have to fulfill the conditions of contract of Labor

Regulations Abolition Act–1970 and furnish the records failing to which

payment will not be made.

6. Not Tools, tackle sand man power for execution no for der will be provided by

the DAKSHIN GUJARAT VIJ COMPANY LTD.

7. The vehicle should be up to date and Diesel Driven only with good clean

cover sand shall be washed regularly once a week.

8. The Driver of the Vehicle shall be well dressed as per RTO Rule sand be have

respect fully with Officers and staff of the company.

9. The DAKSHIN GUJARAT VIJ COMPANY LTD. Reserves all rights to extend the

contract for the period of 12 months or the period decided by the competent

authority if required at the same accepted rate.

10. The Driver should be provided with enough money to cover the cost of

fuel, to all taxes, bridge taxes, Re pair sand incidental expenditures while in

11. Opening and closing Kilometer sand Kilometers travelled should be got

certified and duly signed by the Officer traveling the vehicles day today .In

absence of such requirements ,the bill will not be paid.

12. The Driver should be instructed for the good behavior and to drive the

vehicle only in accordance to the clear directives of the Officer-in-charge. In

case, if driving found rough, contractor will have to replace the Driver with

13. The quantities shown in the Schedule-A, and journey Kilometers will be

considered from Head Quarter to Head Quarter.

14. Head Quarter of the Vehicle will be DGVCL ,Piplod Division, Surat and

journey kilometers will be considered from Head Quarter to Head Quarter

15. It is the whole and sole responsibility of the Vehicle Owner during

accident to pay compensation or damages to the persons involved as per

lower Govt. Act.

16. Valid Insurance of the vehicle along with 6 persons travelling will be

provided by the contractor this own cost during the contractual period.

17. During the journey, all the RTO rules sand regulations should be

followed scrupulously and contractor will be responsible for any court matter

arise for not observing RTO Rules.

1. Please note that“ The rate” quoted by bidder in Tender in Schedule “B” will be

Exclusive of GST rate. So it means GST will be applicable as per government

1. Income tax and other taxes, if any in respect of Contractor in come arising

from this contract, shall be deducted at source as applicable.

4. Terms of Payment

1. The contractor shall submit the bills with Certify logbook within 5 days on

completion of each month.

2. No advance for hiring of vehicle shall be paid .The Bill in duplicate should be

forwarded to Executive Engineer (O&M)DGVCL, Piplod Division OFFICE

SURAT and payment will be made by RTGS/NEFT only. In comet (if any) will

be deducted at source from the R. A. Bill.

5. Price variation

1.The rates quoted by the contractor shall be based on the current

fuel price i.e. 90.20 Rs. for diesel

2. Formula for considering Price Variation:-No price variation will be payable on

cost of Oil/ Tyres, tubes etc. For every 10 paisa (Ten paisa) rise/fall in price of

Diesel per liter, adjustment of 01 paisa (one Paisa) (increase/decrease) in

rate per Kilometer will be given on production of Govt. GR or Dealer. This

Price variation will be applicable to the actual KM traveled during the month.

6. Security Deposit

1. The successful bidder has to pay Security Deposit @5% of the order value on

acceptance of tender, within 15 days from the issuance of LOA and it is to be

paid in Cash or by Demand Draft in if our of DAKSHIN GUJARAT VIJ COMPANY

LTD. Surat. Cheque will not be accepted.

2. In case of any liability arising to the DGVCL on account of the default on your

part in carry in gout various functions, the same will be deducted while

refunding security deposit.

3. No interest shall be paid by the DGVCL on Security Deposit.

4. The S. D. shall be refunded after satisfactory completion of the contract. The

DGVCL reserves the right to recover any dues outstanding against the

Tenderer from the S. D. or towards any loss caused to the DGVCL owing to

negligence or fault of the Tenders, his servants or agents. There fund shall

be done only on production of No Objection Certificate from the concerned

officers, after completion of successful order.

1. If service of the contractor found unset is factory, DAKSHIN GUJARAT VIJ

COMPANY LTD. shall exercise its discretionary power to cancel the order.

2. If contractor fails to execute the order successfully or fails to supply the

vehicle at any incidence ,the requirement will be got completed through

other agency and if required to pay higher rate, in that case, difference of

rates will be recovered from the contractor.

3. If Tenderer fail stop provide the vehicle on any day, as per contract, penalty of

1500/-per day per Vehicle will be recovered from the current R. A. Bill.

8. Legal aspects

1. Agreement: As per company rules, contractor will have to enter in to an

work contract agreement on Stamp Paper of Rs.300.00 with the company in

prescribed format before execution of work. The cost of stamp fees shall be

borne by the Successful Tenderer.

2. The Tenderer will have to execute an Indemnity Bond on Stamp paper of

Rs.300.00 a this cost before commencement of order stating that for any

accidents or damages to the contractor's staff/equipment’s or any other

persons/vehicle due to non-observance of safety measures ,DGVCL shall not

be responsible.

3. The vehicle supplied should be comprehensively insured. Xerox copy of

insurance Policy should be submitted to this office before placement of

order. Insurance for Driver should also be arranged by the contractor and

Xerox copy of the same should be submitted to this office.

4. In case of any dispute or any discrepancy, the decision of the Executive

Engineer (O&M) DGVCL Piplod Division Office will be final and binding to the

5. The Tenderer must follow all the rules, regulation sand orders of the Labour

Laws relating to engagement of persons by him.

6. The tenderer shall keep all vehicle sin operational condition and duly

registered with concerned RTO and copy of each document shall be

maintained in the vehicle all time. Copy must be submitted to DGVCL.

7. The contractor shall obtain comprehensive insurance policies for all vehicles

in respect of all the insurable liabilities under the MOTOR VEHICLES ACT, The

workman Compensation Act (For Drivers and Conductors), Fatal Accident,

Personal Injuries Act, Natural Hazardous, Riots/arson etc. copy must be

submitted to DGVCL.

8. The contractor shall obtain necessary license, registrations as legally required.

9. DGVCL shall entitle to recover full amount from contractor for expenses

incurred on account of compliance of any statutory provision or breach of

10. The contractor shall not sublet the contract to any other party. If this

found, subletting the contract, then S. D. will be forfeited and party will be

11. All disputes in connection with the Tender/Contract shall be subject to

the jurisdiction n of the court situated at Surat.

1. The Executive Engineer (O&M) DGVCL reserves the right to reject any OR all

the tenders without assigning any reasons thereof.

2. One weekly off will be all owed per week, generally on Sunday or as decided

by the concerned officer or Transport Dept. For any extra absence, penalty

will be levied as per Clause No.7 sub clause 3 per vehicle. If any vehicle is

called on Sunday, the weekly off of the driver will be adjusted on any other

3. PAN No. and Service Tax may be shown separately (Xerox copy attached

with technical bid of tender).

4. The Tenderer shall make his own arrangement for the Boarding and lodging

of his Drivers, Agent sand Servants.

5. The Vehicle when in service, shall have to park at the DGVCL premise or

areas the work site, if possible.

6. The Tenderer shall ensure that representative on his behalf deputed by him

should be in touch with the Executive Engineer, Piplod Division with

regard to detailing of vehicle, providing arrangement for substitute in case

of any vehicles going off road and looking after to general need of vehicle.

7. The Tenderer shall also make his own arrangements for refueling, repairs

and maintenance of his vehicle and provide other vehicle during

maintenance or repair period.

8. The vehicle once inspected and approved by the Executive Engineer (O&M)

for hire shall not be changed or substituted by the contractor except on

orders or on becoming defective/off road due to accident break-down etc. In

such an event, the contractor shall give immediate intimation to the

concerned officer. Where a change of vehicle is likely to last for more than

one week prior approval of the Transport Manager shall have to be taken.

9. The speed of meter of the vehicle must be maintained with full accuracy

and in working condition order at all times. Any defect noticed there in

must be rectified at the earliest

In a period not exceeding two days. Till such time, the meter starts the Kms.

of journeys for various places shall be decided by the user Engineers.

10. Tender Fee is non-refundable.

11. The rates quoted by the Tender, the schedule of rates must include all

charges of every type such as Fuel ,Levies ,Maintenance ,Repairs ,Driver or

contractor’s servant /agent wages etc.

12. Toll tax paid during official journey, shall be reimbursed to the contract

or on production of proof of payment along with the monthly bill.

13. The DAKSHIN GUJARAT VIJ COMPANY LTD. shall have right to hire the

vehicle from other Agency at the risk and cost of the contractor, in case of

10. Validity of Price Bid

The tenderers shall have to keep the tender open and valid for a period of

180 days from the technical bid opening date or extended date and shall be

bound by communication acceptance dispatched by DGVCL within the above

prescribed time limit.

Place: Sign and Seal of the Tenderer

Qualifying criteria for opening the price bid:

The tenderer should submit the following documents without which their price bid

will not be opened and the tender will not be considered and disqualified.

1. Tender fee and EMD should be paid online, otherwise tender will not be

considered. Copy of Transaction acknowledgement to be compulsorily

emailed at [email protected] besides uploading the same online

Banks Detail as under:

Sr.no Name Account no. IFSC Code MICR Code

1 Dakshin Gujarat Vij 31530200000249 BARB0PIPLSU

2. P. F. code is must, unless the driving is done by the owner.

3. Cars papers like RTO registration, RTO Tax paid receipt, Taxi-Maxi

passing certificate etc. OR Bidder desires to purchase new vehicle, have

to provide quotation of vehicle and relevant documents.

4. Pan card Xerox copy.

5. Copy of Goods and Service Tax Number.

Any information and clarifications that may be required pertaining to this inquiry

should be referred to the Executive Engineer(O&M),Dakshin Gujarat Vij

Company, Piplod Division Office,1st Floor, Opp. E-Space, Bhagvan Mahavir

Cross Road, New VIP Road, Bhrathana-Vesu, Surat - 395 007.Dakshin

Gujarat Vij Company Ltd.

Reserves the right or reject any OR all Tenders without assigning any reasons

Executive Engineer

Piplod Division