Surat Lignite Power Plant - 4X125 MW-Biennial Rate Contract for Housekeeping services for Colony & School area at Village: Nani Naroli for two years of contract period 2026-28

Any error in description or quantity or omission in the contract document shall not

vitiate the contract or release the contractor from executing the work comprised in

the contract according to scope of works, magnitude of the works, requirement of

materials, equipment, tools & tackles, labour, etc. Contractor has to complete the

work in accordance with the contract documents irrespective of any defects,

omissions or errors that may be found in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required and

satisfy himself/herself regarding matters such as access to site, communication,

transport, working condition including constraint of work place, confined area,

quantum of dusting, importance of work, round the clock working conditions, safety

requirements, right of way, high flood level in River, flow of water during

monsoon/dry season in the River/Nallah, the type and number of tools/tackles,

housekeeping materials, equipment and facilities required for the satisfactory

completion of work, the estimated quantity/frequency of various items of the work,

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

the availability of local labour, availability & rates of materials, local working

conditions, uncertainties of weather, obstructions &d hindrances that may arise, etc

which may affect the work or cost thereof, before submission of his/her Bid.

Ignorance of site conditions shall not be accepted by the GIPCL as basis for

any claim for compensation. The submission of a Bid by the BIDDER will be

construed as evidence that such an examination was made. Any later claims /

disputes in regard to rates quoted shall not be entertained or considered by the

The rates quoted by BIDDER shall be based on his/her own knowledge and

judgment of the conditions & hazards involved and shall not be based on any

representations of the Engineer of GIPCL.

5. ELIGIBILITY CRITERIA

The following criteria will be adopted for qualifying the Bidders for consideration of

the Bid for the further proceeding.

5.1 Bidder should possess minimum Three years of experience during last five

years in similar nature of jobs (like Housekeeping, Hospitality, Material handling

through deploying manpower) in Power Plant, Process Industries, Corporations,

Corporate, Institutes, Residential Colony, Hospitals, Shopping malls, commercial

and/or residential complex and should enclose proof of the same. Bidder shall

submit necessary evidence for the same like self-attested copies of work orders

along with work completion certificates from clients. The work completion certificate

shall comprise of order value and executed value. Bidders should have executed

the work directly. The work executed as a sub-contractor or subletting agency shall

not be taken in to consideration.

Note: For evaluation of the bid the executed value mentioned in the work

completion certificate will be considered.

5.2 Bidder should produce evidence of having successfully completed similar works (as

per above clause no. 5.1) during last five years ending last day of the month

previous to the one in which tender is invited, satisfactory progress of ongoing works

etc… secured from clients along with self-attested copies of documentary evidence

preferably photo copies of work experience. The experience should be either of the

a. One similar completed/executed work each costing not less than Rs.

b. Two similar completed/executed work each costing not less than Rs.

c. Three similar completed/executed work each costing not less than Rs.

Note: For evaluation of the bid the executed value mentioned in the work

completion/work in progress certificate will be considered.

Bidder should specifically mention fulfilling of above criteria in his offer along with

details of work orders & work completion certificates issued by clients.

5.3 Tender fee: The tender fee of Rs. 2,950/- (Rupees Two Thousand Nine Hundred

and Fifty only), including applicable GST (nonrefundable) shall be submitted

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

through RTGS or through online payment as per details provided in clause no.

herein under. Demand Draft will not be accepted for Tender Fee.

5.4 EMD: The EMD of Rs. 79,000/- (Rupees Seventy Nine thousand only), shall be

accompanied in the form of DD/RTGS/online or irrevocable Bank Guarantee given

by Bank as described in subsequent clause no.

5.5 Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner.

5.6 Attested copies of relevant documents duly signed & seal on each & every page

shall be submitted. The above documents will be analyzed and after satisfaction,

the Price Bid will be open. GIPCL may verify the documents, experience certificates

issued by concern authority. After opening of technical Bid, if any required attested

documents found missing in the Technical Bid submitted by the Bidder, the tender

inviting authority may inform to that Bidder only once by E-mail to submit the missing

required documents within stipulated time limit. If Bidder/Bidders fail to submit within

stipulated time, their Bid will be declared technically disqualified and no further

correspondence will be entertained.

5.7 Bidder should have minimum average annual turnover of Rs. 15.68 Lakh

during last three financial years (average of financial years of 2022-23, 2023-24

& 2024-25). Bidder shall furnish annual audited financial statement duly certified by

Chartered Accountant for the last three financial years to demonstrate the financial

healthiness of the company. The Balance sheet must be in the name of the

company. Any type of MOU for this purpose will not be entertained.

Note: In case, the annual turnover is less than the statutory guideline which does

not require audit, the bidder shall submit the turnover certificate from Chartered

5.8 The Bidder has to submit INCOME TAX Permanent Account Number (PAN) & GST

registration number. Copies of the same shall be submitted.

5.9 The net worth of the bidder should be positive as evidenced from audited accounts

of last financial year (2024-25), audited (or where, as per extant laws of the land,

audit is not applicable, certified) by a qualified Chartered Accountant who should be

a member of the Institute of Chartered Accountants of India.

5.10 In case Bidder is Consortium/Joint deed of under taking of company, the above

requirements/credential of consortium leader/bidder shall be considered unless

otherwise specifically mentioned in the tender.

5.11 If Bidder or its Partner(s) or Director(s) is /are/was Black Listed / Deregistered /

Stopped or banned from dealing in the past by any Govt, of Gujarat Undertakings /

Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations, Bid of that party may be liable to be rejected. Bidder agrees and

undertakes to accept decision of GIPCL in this regard as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this

regard at any stage. Bidder shall have to submit “Declaration for Contractual

Litigations” as amended in Annexure / Form attached.

5.12 Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of

Safety Laws and Regulations” as amended in Annexure / Form attached.

• If any Major Violation of any safety law(s) / Rule(s) is / are found during the

preceding Three (3) years, Bid of that party will be liable to be rejected. Bidder

agrees and undertakes to accept decision of GIPCL in this regard as final and

binding on the Bidder without any demur and that no further correspondence

shall be done in this regard at any stage.

• If any of the details submitted in the prescribed Annexure / Form to the Bid

is/are found to be false, incorrect at any time in future, then the Contract

awarded to that Bidder / Contractor shall be liable to be terminated forthwith

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

without any notice / correspondence and Bidder agrees and undertakes to

accept decision of GIPCL in this regards as final and binding on the Bidder

without any demur and that no further correspondence shall be done in this

regard at any stage. Further, Performance / Security Deposit will also be

liable to be forfeited. Any dues to GIPCL from the Bidder / Contractor shall

be recovered from the pending bills or any other dues payable to the Bidder

/ Contractor, if any or otherwise through any other recourse available under

The Bidder shall submit all the evidences, documents, attested copies of work

orders & work completion certificates etc… as a proof with EMD &Tender Fee

and also provide the requisite details online for meeting the prequalification

requirements. GIPCL will verify the experience, performance, capability &

strength of Bidders, independently for executing the job. GIPCL may visit the

site & consult the owner of the industry/property where similar job is executed

by the Bidder. GIPCL reserves the right to accept/cancel/reject any/all Bids

without assigning any reason thereof. The tenders of qualified Bidder/Bidders

shall only be considered for further evaluation.

Site Visit is mandatory prior to submission of bid to understand the scope of work,

working conditions, site conditions, equipments, tools & tackles, labor deployment,

associated risk, surrounding etc.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to

the Bid exchanged by the Bidder and the Company, shall be written in the English

language. Any printed literature furnished by the Bidder, written in another language

shall be accompanied by an English translation for the purpose of interpretation of

7. EARNEST MONEY DEPOSIT (EMD) AND TENDER FEE

7.1 An EMD of Rs. 79,000/- (Rupees Seventy Nine thousand only and

Nonrefundable Tender fee Rs.2,950/- (Rupees Two Thousand Nine

Hundred fifty only), inclusive of applicable GST shall accompany with Bid

shall accompany with Bid. Tender fee shall be submitted through RTGS /

online mode of payment only.

7.2 The EMD shall be submitted in the form of DD/irrevocable Bank Guarantee

in favor of Gujarat Industries Power Company Limited from all Nationalized

Banks or Axis Bank, ICICI Bank, HDFC Bank, Kotak Mahindra Bank,

IndusInd Bank, Federal Bank, Bandhan Bank, IDBI Bank and Karur Vysya

Bank as per Performa of BG enclosed with this tender document under

Section-F (Annexure-C).

Bank for EMD DD Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively, The EMD & Tender Fee may also be submitted through

RTGS/NEFT/online mode of payment by the bidders as per the details given

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

1. BANK NAME:- State Bank of India

2. BRANCH:- Nani Naroli

3. IFSC CODE:- SBIN0013423

4. BENEFICIARY NAME: Gujarat Industries Power Company Limited

EMD & Tender fee may also be submitted through online payment

gateway of company’s website:www.gipcl.com (online payment form)

as per detail provided in ANNEXURE- I of Section-F herein under.

7.3 In case EMD is paid in the form of BG, the same shall be valid for a period

of 180 days after the due date for submission of the bid

7.4 The EMD of the successful bidder will be returned after payment of Security

Deposit by successful bidder and after award of LOI/Work Order.

Alternatively EMD will be converted in SD and successful bidder shall submit

SD or performance bank guarantee for balance amount.

7.5 The earnest money deposit paid in the form of demand draft will be refunded

to the unsuccessful BIDDER as soon as the tender is finalized and awarded

of LOI/Work Order.

7.6 Any bid not accompanied with EMD and Tender fee will be rejected. Detail

of Tender fee & EMD paid by RTGS/online payment should be submitted as

per. Clause 7.9.EMD in physical form,to be submitted directly to GIPCL as

per clause 7.9.

7.7 No interest shall be payable on EMD.

7.8 The EMD will be forfeited if the BIDDER (i) withdraws his tender after

acceptance or (ii) withdraws his tender before the validity date of the tender.

7.9 SCHEDULE OF EMD & TENDER FEES AND OTHER SUPPORTING

Details/receipts of EMD & Tender fee paid Address for Submission:

by RTGS/online or EMD in physical form Chief General Manager (Thermal)

by way of DD/BG (as applicable) with GUJARAT INDUSTRIES POWER CO. LTD.,

other documents duly signed to be (Surat Lignite Power Plant)

submitted in physical form in sealed cover Village: Nani Naroli, Taluka: Mangrol,

as per details mentioned in NIT. Bid District: Surat. PIN: 394 112, Gujarat.

No. shall be mentioned at the top of Phone : 02629-261063

cover/envelope EMAIL: [email protected]

8. SUBMISSION OF BIDS

A: MODE OF SUBMISSION

The bids shall be submitted online through website: https://tender.nprocure.com or

https://gipcltender.nprocure.com within the dates specified in the NIT along with the

details of tender fees, EMD in two parts as under:

(a) Pre-qualification and Techno-commercial Bid without price.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Note: Tender fee RTGS details and EMD shall be submitted in physical

form as per NIT.

(a) Pre-qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with techno-

commercial deviations, if any, shall accompany the bid. The following Information

shall be provided in the techno commercial bid:

1. Qualification and experience of site in charge.

2. Schedule of deviation (Annexure-E in Section-F) Technical as well as

commercial, if any.

3. Qualification & experience of Supervisors/Engineers.

The following supporting documents shall also be submitted along with EMD &

Tender Fee in physical form:

1. The tender documents duly signed in all pages without price bid along with

techno-commercial deviations, if any.

2. Proof of experience meeting the minimum eligibility criteria

3. Performance certificate issued by clients.

4. Previous work order copies.

5. Details of present work order (if any)

6. Turn over for the last three years, audited annual accounts/financial

statements i.e. profit and loss account and balance sheet duly certified by a

practicing CA will be required.

7. P.F. Number and Allotment Letter.

9. GST registration number/certificate copy.

10. Declaration-cum-Undertaking for Compliance of Safety Laws & Regulations

and Contractual Disputes / Litigations as per Performa Annexure-F under

11. Bidder should submit duly filled Annexure-G provided under Section-F of

Tender document

12. E-Reverse Auction User ID on website: https://e-auction.nprocure.com

1. Percentage Rate Price Bid shall be submitted only in soft form through e-

Note: Estimate includes cost of all labour & manpower (including prevailing

minimum wage rate as well as specific additional adhoc allowance),

supervisors/site-in-charge, uniform charges, housekeeping &

sanitization materials, insurance, equipments, vehicles, consumables,

fuel, tools & tackles, maintenance, spares, transportation,

mobilization-demobilization, loading-unloading, Safety, Legal &

Statutory compliance, all taxes & duties (including GST) etc...

Total Estimated SoR Amount is including GST by considering present

2. Bidder’s % offer will be on Total Estimated Amount (including GST) and in

Invoice/Bill, GST shall be mentioned separately as per extant GST Laws at

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

actual as per prevailing rates as declared by Central Government on

submission of documentary evidence.

3. Bidder shall have to quote the rates in the form of %age. i.e. “At

Estimated Value OR _____%age below the estimated value

OR______%age above the estimated value”.

4. The quantities shown in the SoR (Section-E) are approximate for the contract

period and may vary as per job requirement.

5. The Bidder shall fill the Bid documents with utmost care in consonance with

the instructions contained in the Bid documents.

6. Rates will remain firm throughout the contract period and any extension

thereof. There will not be any escalation/compensation to the contractor

against any revision and/or change in rate of materials, fuels, MWR (Minimum

Wage Rates), etc… whatsoever.

B: METHOD OF TENDERING/SIGNATURE ON BIDS

(i) The Bid must contain the postal address like name, residence and place of

business of the person or persons submitting the Bid and must be signed and

sealed by the Bidder with his usual signature. The name of all persons signing

the documents shall also be typed or printed below the signature on each page.

(ii) Bid by a joint venture/partnership firm must be furnished with full names of all

partners and be signed with the partnership name, followed by the signature

and designation of one of the authorized partners or other authorised

representative(s). A certified copy of the power of attorney authorizing such

partner or representative shall also be submitted.

(iii) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e by the President/Managing Director/Secretary or

other person or persons authorised to Bid on behalf of such

Corporation/Company. A certified copy of the board resolution/power of

attorney authorizing such partner or representative shall also be submitted.

(iv) The Bidder's name stated on the proposal shall be the exact legal name of the

(v) Erasures or other changes in the Bid Documents shall be initialed by the person

signing the Bid.

(vi) Bids not conforming to the above requirements of signing shall be disqualified.

9. MODIFICATION AND WITHDRAWAL OF BIDS

a. The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b. No Bid shall be modified subsequent to the deadline for submission of Bids.

c. No Bid shall be withdrawn in the interval between the deadline for submission

of Bids and the expiration of the period of bid validity.

10. POLICY FOR BIDS UNDER CONSIDERATION

a. Bid shall be deemed to be under consideration immediately after opening of the

bid and till official intimation of award/rejection made by the Company to the

b. While the Bids are under consideration, Bidders and / or their representative or

other interested parties are advised to refrain from contacting by any means,

the Company. The Engineer, if necessary, will obtain clarifications on the Bids

by requesting for such information from any or all the Bidders, in writing as may

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

be necessary. The Bidder will not be permitted to change the price or substance

of the Bid after the Bid has been opened.

11. EFFECT AND VALIDITY OF THE BID

a. The Bid should be kept valid for acceptance for a period of one hundred and

eighty (180) calendar days from the last date of submission of Bids.

b. The submission of any Bid along with the required documents and specifications

shall constitute an agreement that the Bidder shall have no cause of action or

claim, against the Company for rejection of his Bid.

c. The Company shall always be at liberty to reject or accept any Bid or Bids at his

sole discretion and any action will not be called into question and the Bidder

shall have no claim in that regard against the GIPCL.

12. OPENING OF BIDS

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case

may be, in presence of Bidder's representatives whenever such a procedure

has been specified. Otherwise the tender will be opened by the authorized

officers of GIPCL.

12.2 Preliminary Examination:

12.2.1 The Company will examine the Bids for any computational errors, for sureties

furnished by bidder, for authentication of documents submitted and

completeness of the Bids.

12.2.2 Arithmetical errors will be rectified on the following basis:

(a) If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price shall

prevail and the total price will be corrected & will be binding to the bidders

(b) If there is a discrepancy between the Total Bid Amount and the sum of

total prices, the sum of total prices shall prevail and the Total Bid Amount

will be corrected & will be binding to the bidders.

13. EVALUATION & COMPARISON OF BIDS

13.1 GIPCL shall evaluate the Bids received and accepted by it to ascertain the

lowest evaluated Bid in conformity with the specifications of the tender

13.2 The Technical Bids will be examined for minor matters regarding qualification

of bids. Subsequent to correspondence with the respective bidders, the

decision of Tender Committee will be final.

13.3 All responses to requests for clarifications shall be in writing and shall be

presented to the Company through e-mail or in a sealed envelope on or

before the given date requested by the Company. If the Technical

clarifications sought by the Company do not reach the Company on or before

due date, the Bid will be rejected.

13.4 The comparison of all the Bids shall be carried out with reference to the scope

of work as per the technical specification. Any deviation/omission shall be

evaluated at highest quoted price of the deviation/omission quoted by any of

the Bidder. In case a separate price (for omission) is not given by any other

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Bidder, a reasonable price of the same shall be taken & the same shall be

binding to the Bidders.

13.5 The commercial deviation, if any, shall be loaded to bring all the Bids at par.

The loading shall be carried out at an interest rate of 2% above PLR of SBI.

13.6 A Bid to be substantially responsive shall be one which on evaluation

confirms to all the terms, conditions and specifications of the Bid documents

without any material deviation or reservation.

13.7 For the above referred purpose, a ‘material deviation’ shall be one which:

(a) Which affects in any substantial way the scope, quality or performance of

the contract, or

(b) Which limits in any substantial way and in a manner inconsistent with the

Bid documents, GIPCL’s right or the Bidder’s obligations, under the

(c) Whose rectification would affect unfairly the competitive position of other

Bidders presenting substantially responsive Bids.

14. RIGHT OF REJECTION OF TENDERS

14.1 GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding

process and reject all Bids at any time prior to award of contract, without

thereby incurring any liability to the affected Bidder or Bidders or any

obligation to inform the affected Bidder or Bidders regarding the same.

14.2 Any Tender without EMD and Tender fee will be treated as non responsive

and shall be rejected at the outset & no further correspondence shall be

entertained regarding this.

14.3 GIPCL reserves the right to debar any Bidder from participation in future Bids

if such Bidder has quoted an abnormally low rate in the Bid document/price

15. AWARD OF CONTRACT

15.1 GIPCL will award the contract to that bidder whose quotation has been

determined to be substantially responsive and evaluated as the lowest

quotation in conformity with the requirements of the specifications and

documents contained herein, provided further that the bidder is determined

and evaluated to be qualified to perform the contract satisfactorily.

15.2 The successful bidder shall be intimated of his selection through the Letter of

Intent or Letter of Award/ Work Order which shall be sent to him through e-

mail, courier, fax or registered mail.

15.3 GIPCL reserves the right to cancel/short close the contract during the contract

period without assigning any reason.

16. CONTRACT PERIOD

16.1 The contract will be for a period of 02 years from the date of actual

commencement of operation of the contract as stated in the Special

Conditions of Contract (‘Contract Period’).

16.2 GIPCL reserves the right to extend the Contract Period up to 3 (Three) months

at the same rates, terms and conditions without any price escalation and

entering into any new contract.

16.3 The said Contract Period can be extended if mutually agreed upon by both

the parties up to one year and in such a case a revised work order shall be

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

issued at the same rates, terms & condition or at negotiated rates acceptable

by both parties i.e. the Company & the Contractor.

16.4 GIPCL reserve the right to short close the contract any time by giving one

month notice period without assigning any reason whatsoever.

17. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the

contract to any other party or agency.

18. CONTRACTOR’S OBLIGATIONS

A: DEPLOYMENT & RESPONSIBILITY OF MANPOWER

(i) The Contractor shall deploy suitably qualified and sufficient manpower for

timely & satisfactorily execution of the works under the contract.

(ii) The Contractor shall deploy sufficient skilled, Semi-skilled and Un-skilled

manpower separately to properly complete the job in given/scheduled time.

(iii) The Contractor shall depute its own workmen/labor with proper identification to

enter the colony premises after ensuring that the jobs are scheduled.

(iv) At the time of deploying manpower, the Contractor shall strictly comply all the

applicable labor laws/Acts norms including but not restricted to the age of the

workers, women workers and shall also ensure that a police verification and

security check for all the workmen/labor engaged at the GIPCL site is done and

necessary documents regarding the same shall be submitted to the GIPCL’s

authorized representative/officer-in-charge. Any default in complying with the

same or any misrepresentation regarding compliance of the same shall compel

GIPCL to initiate appropriate civil or criminal proceedings regarding the same.

(v) The Contractor shall also comply with the safety requirements and provide his

workmen/labor with safety equipment like safety helmets, gum shoes/safety

shoes, uniform (minimum 03 pairs for ARC/AMC) and other necessary PPEs

for properly undertaking the operations involved under this contract. Following

are also to be issued:

a) Safety shoes (standard approved ISI make)

b) Safety helmet (standard approved ISI make in yellow colour only)

c) Hand gloves like electrical hand gloves / cotton hand gloves / Chemical hand

gloves (if required).

(vi) Contractor shall nominate /authorize senior experienced person in writing as

Site-In-Charge cum site supervisor to co-ordinate with concern GIPCL

engineers and who shall bear overall responsibility for performance of the

contract. Such person shall remain always available at site. Contractor has to

submit the authority letter and documentary proof for the same.

(vii) The supervisor shall co-ordinate with GIPCL’s Engineer-In-Charge for daily

entrusted job. Supervisor have to maintain daily records dully signed for the

works carried out and duly certified by concern Engineer-In-Charge. The

Contractor in co-ordination with the Engineer-In-Charge shall ensure the

availability of adequate manpower to carry out the job satisfactorily on a daily

basis. As per the instruction of Engineer-In-Charge they have to allot the work

and execute the same in specified time limit.

(viii) During execution of the works, one or more jobs may be required to be done

simultaneously and the Contractor shall mobilize additional resources

(ix) During emergency or similar situations the Contractor shall be required to

mobilize resources as per need within the period of 04 hours as directed by

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

GIPCL. If the contractor fails to mobilize sufficient manpower to complete the

job in time, GIPCL will execute the job through other agency at the risk and cost

of the contractor with 10% supervision charges & the same will be recovered

from the Contractor’s bill.

Important Note: Whenever any of the Unit at SLPP remains under outage due

to any reason and require emergency work, the contractor shall mobilize

sufficient work force at site within a period of twelve hours from the time of

intimation to the site-in-charge or via mail to your office

(x) During working in high risk area, the workman must wear a suitable safety

apron, safety belt, safety hand gloves and goggles. It is the

contractor’s/contractor’s supervisor’s responsibility to ensure it without fail.

(xi) During unit overhauling, the contractor has to enhance the site manpower as

per the requirement to ensure the timely completion of work (During

overhauling period quantum of work increases substantially). For this,

enhanced work shall be completed by deploying additional manpower with

separate supervisor. Payment will be made on item rate basis only. The work

during the overhauling period is to be carried out round the clock. Contractor

should mobilize sufficient number of manpower and execute the work in all

shifts with independent manpower. Contractor should not continue the same

manpower for more than 12 hours

B: TOOLS & TACKLES:

(i) All tools and tackles required to execute the contract are in the scope of the

contractor. The contractor should ensure that tools and tackles are in healthy &

working condition. All consumable items would be in the scope of the

Note: If work is suffered due to want of sufficient manpower, tools

& tackles, vehicles, equipments and/or required consumables then

25% of the total job cost will be levied as a penalty for each and

every instance.

(ii) For proper execution of the work as per the scope, the contractor is required to

maintain sufficient quantity of tools & tackles with tractors & hydraulic trolleys

in good working condition at site as per day to day work load and emergency

situations to complete the work in stipulated time.

(iii) In case of any emergency arising during night hours the contractor should be

in a position to mobilize the manpower immediately within minimum time.

(iv) Arrangement for lighting at the work spot has to be made by the contractor. He

has to arrange all lighting equipment such as power cable, hand lamps. The

contractor has to take prior approval for taking electrical power supply. The

contractor should keep hand lamps of 24Volt for confined space and sufficient

quantity of 240 Volt and halogen lamp for other area ensuring safety at work

(v) Pin sockets of IS standards should be used for all connections. For any accident

take place & any damage to the equipment and/or injury to human due to

carelessness in loose connection, contractors will be held responsible & liable

for any recovery/actions.

(vi) Contractor shall be allowed and encouraged to use mechanized equipment for

19. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding

Documents, may notify the Company before one week of last date of submission

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

of online Bid, in writing or by E-mail at the GIPCL’s mailing address

[email protected] as indicated in the ‘Invitation to Bids’. The GIPCL’s response

(including an explanation of the query) will be sent in writing or by E-mail to all

prospective Bidders who have received the Bidding Documents.

20. TIME SCHEDULE

The basic considerations and the essence of the ‘Contract’ shall be the strict

adherence to the time schedule for performing the specified ‘Works’.

21. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND

The Bidder is required to carefully examine the specifications and documents, all

the conditions and matters work wise & cost wise. If any Bidder finds any

discrepancies or omissions in the specifications and documents or is in doubt for

any meaning of any part, he shall request in writing for an interpretation/ clarification

to the GIPCL or during site visit.

All such interpretations and clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable

through cheque only. However, RTGS system of online payment is also in operation

and will be applicable based on submission of required documents.

23. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a. The schedule of rates shall be read in conjunction with Instructions to Bidders,

General conditions of contract, Special conditions of contract and Technical

specifications.

b. The quantities given in the schedule of rates are estimated and will be made as per

actual work carried out as per the rates of work order.

c. The method of measurement of completed work for payment shall be in accordance

with the method of measurement specified in the Special Conditions of Contract.

d. No separate amount shall be payable for use of auxiliary equipment incidental to or

in day to day operation in the course of fulfillment of contractual obligation of the

Note: Interested bidders are requested to submit the online tender at least

two days in advance from the due date set for online submission of bid in

order to avoid non participation of e-tender due to probable technical problem

in e-tender system.

The quantities specified are estimated and for tendering purpose only. Payment

will be made, based on actual work done as certified by Engineer-in-charge of

Quantities of individual items may be revised during the course of contract period

based on site requirement. Contractor shall not be entitled for any compensation on

ground of such alteration in scope of work. GIPCL reserves the right to operate or

increase/decrease quantities in each item or omit any item included in Schedule of

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Quantity at his discretion. Contractor shall have no claim, whatsoever, on grounds

of loss of anticipated profit etc. on account of the same.

After commencement of the work, GIPCL, for any reason may not require to be

carried out the whole/part of the work as specified in the tender, the ENGINEER-in-

charge shall inform the fact for thereof to the CONTRACTOR and contractor shall

have no claim for any payment or compensation whatsoever on account of any

profit or advantage which he might have derived from the execution of the work in

full but which he did not derive in consequence of the full amount of the work not

having been carried out nor shall he have any claim for compensation by reason of

any change having been made in the original specifications and instructions which

shall involve any curtailment of the work as originally contemplated.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING & E-

REVERSE AUCTION

SR. DESCRIPTION

1. Tender documents are available only in electronic format and same can be

downloaded from the website: https://tender.nprocure.com or

https://gipcltender.nprocure.com and It can also be viewed from Company’s

website www.gipcl.com

2. Price bid should be submitted online through the website

https://tender.nprocure.com or https://gipcltender.nprocure.com only. No

physical submission of price bid will be entertained as it should be furnished

3. Bidders who wish to participate in online tenders will have to procure / should

have legally valid Digital Certificate (Class III) as per Information Technology

Act-2000, using which they can sign their electronic bids. Bidders can

procure the same from any of the license certifying Authority of India or can

contact (n)code solutions- a division of GNFC Limited, who are licensed

Certifying Authority by Government of India

4. All bids should be digitally signed. The bidders are required to contact at the

below mentioned address for detailed training on on-line tendering and also

for requirement.

(n) Code Solutions - A division of GNFC Ltd.

403, GNFC Info tower, S.G Road,

Bodakdev, Ahmedabad – 380054 (Gujarat, India).

E-mail: [email protected], website: https://tender.nprocure.com

Interested bidders are requested to submit the online tender at least two days in

advance from the due date set for online submission of bid in order to avoid non-

participation in case of any technical issues (website and/or network) at last

E-REVERSE AUCTION:

i. GIPCL reserves the right to conduct E-Reverse auction through (n) Procure platform.

ii. E-Reverse auction shall be conducted amongst (a) the lowest 50% eligible bidders

(rounded to the next higher whole number) from the total bids received OR (b) Minimum

three (03) lowest bidders, whichever is higher, shall be invited for participation in e-

Reverse Auction through n-procure platform.

iii. Opening Price (including GST), Decrement value and duration for the e-Reverse Auction

shall be informed to the qualified bidders before start of e-Reverse Auction.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

iv. After e-Reverse Auction process, L1 bidder shall be decided on Lowest Total Contract

Price (including GST).

v. To participate in e-Reverse Auction, Bidders have to create e-Auction USER ID on

website: https://e-auction.nprocure.com that the bidder shall be allowed to participate

the e-Reverse Auction.

vi. In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required

for participating in online e-reverse bidding, then the Bidder can contact the following

office for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://tender.nprocure.com for information regarding e-tendering

registration process.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded, shall

be required to furnish a Performance Bank Guarantee (PBG)/Contract security

deposit in favour of Gujarat Industries Power Company Limited for guarantee

amount at ten percent (10%) of the “Annual Contract Price” Price” (excluding GST)

from all Nationalized Banks or Axis Bank, ICICI Bank, HDFC Bank, Kotak Mahindra

Bank, IndusInd Bank, Federal Bank, Bandhan Bank, IDBI Bank and Karur Vysya

Bank in the format attached in SECTION-F, and it shall guarantee the faithful

performance of the 'Contract' in accordance with the terms and conditions specified

in these documents and specifications. Contract security deposit shall be submitted

strictly within twenty-one days from the date of LoI or work order, whichever is

earlier. The PBG/ Security Deposit shall be valid up to retention period of 04 (four)

months after the contract completion/expiry date. The Contract security/Guarantee

amount shall be payable to the Company in Bidder's home currency without any

condition whatsoever. GIPCL reserves the right to forfeit Performance Bank

Guarantee (PBG)/Contract security deposit.

The Performance Bank Guarantee (initial security deposit) will be returned to the

Vendor/Contractor without any interest at the end of the ‘Guarantee Period' after

completion of contract and on fulfilling contractual obligations throughout the

retention period. However, any delay in submission of initial SD will result in

equivalent late release of entire SD after guarantee period.

Bid security/EMD should be refunded to the successful bidder on receipt of

Performance Security.

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of contractor

or any other reasons attributed to contractor the decision of Engineer-In-

Charge regarding the amount of recovery shall be final and binding subject to

a maximum of 10% of contract value. Recovery will be affected from the

monthly bills and/or retention money/security deposit.

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given in work order and as per day to day instructions by

Engineer-in-charge, GIPCL shall get the work done by third party at the risk &

cost of the contractor with 15% additional overhead charges of GIPCL.

3. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the

contract the contractor is liable, shall be recovered by the GIPCL. The contractor

shall pay all such claims within 15 days of claim, failing which the same shall be

deducted from the bills of contractor.

4. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule.

Contractor shall mobilize required resources within 04 hrs to meet the emergency

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

requirements and in case contractor fails to complete the emergency jobs related

to colony area, GIPCL will engage third party and will recover expenses from

contractor’s R.A. bills, Security Deposit and / or whatsoever for expenses incurred

to complete the job along with additional 10% overhead charges plus applicable

GST as per extant GST Laws.

In case if contractor’s services are not found satisfactory with respect to timely

mobilization to meet emergency requirements, time bound activities, workmanship

& safety (OHSAS policy of GIPCL) then GIPCL has right to terminate the contract

at any time by giving 15 days advance notice without assigning any reason and will

make the alternate arrangement at the risk & cost of contractor.

GIPCL may terminate the contract after due recoveries of pending jobs/damages

after giving 15 days advance notice to the contractor if any of the following events

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per

requirements of the contract.

iv. Contractor has neglected or failed persistently to observe or perform any of

the acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality

viii. GIPCL reserves the right to terminate the contract without giving any reason

whatsoever and forfeit the PBG

5. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER

requiring compliance, with such further drawings and / or the GIPCL /ENGINEER

instructions fails within seven days to comply with the same, the GIPCL /ENGINEER

may employ and pay other agencies to execute any such work whatsoever as may

be necessary to give effect thereto and all costs incurred in connection therewith

shall be recoverable from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him from any money due or

to become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and

equipments as per directions of GIPCL / ENGINEER within the time frame given

and/or violating the GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall

get the work done by third party at the risk & cost of the CONTRACTOR with

additional 15% overhead charges of GIPCL and all costs incurred in connection

therewith shall be recoverable from the CONTRACTOR by the GIPCL /ENGINEER

as a debt or may be deducted by him from any money due or to become due to the

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

6. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract

to the extent possible shall be settled amicably between the parties. If amicable

settlement cannot be reached all the disputed issues shall be resolved through

arbitration before a Sole Arbitrator appointed by Managing Director, GIPCL

according to the provisions of The Arbitration & Conciliation Act-1996, as

amended from time to time. The place of arbitration shall be at Vadodara/ Surat

or any other place within state of Gujarat.

b. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

writing or unless the matter in such work cannot possibly be continued unless

the decision of the Arbitration proceedings is obtained.

7. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification,

the decision of Chief General Manager (Thermal) - GIPCL will be final and binding

on the contractor.

8. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees,

staff applicable under the Employee Compensation Act 1923 or any amendment

thereof as also insurance cover for third party liability. The contractor shall keep the

GIPCL indemnified from all liabilities arising out of his action in pursuance of this

contract. The E. C. Policy should be obtained from Surat Jurisdiction and shall be

assigned to GIPCL. EC policy should cover the specified contract period.

Contractor shall also obtain additional off-duty coverage insurance policy for all his

9. STATUTORY REQUIREMENTS

a. COMPLIANCE OF LABOUR LAWS

The contractor shall at his own cost comply with the provision of labor laws, rules,

orders and notifications whether central or state or local as applicable to him or to

this contract from time to time. These Acts/Rules include without limitation of the

1. Contractor shall be solely responsible and shall fully comply with all the provisions

of all the labor laws applicable such as but not limited to the Minimum Wages Act,

1948, Contract Labor (Regulation & Abolition) Act 1970, Factories Act,

Industrial Dispute Act 1947, Workmen Compensation Act 1923, Interstate Migrant

Workmen Act 1979, Equal Remuneration Act with Rules, Order and Notifications

issued/made there under from time to time.

2 All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of future applicable

to the contractor from time to time for performing the contract job.

2.1 The Contractor shall provide and be responsible for payment of Wages,

Salaries, Bonus, Social charges, Insurance, Food, Accommodation,

Transport, Medical and Canteen facilities and other statutory privileges and

facilities to his personnel as per law/rules/regulations and orders of the

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Central Government, State Government, Local Authorities or other

authorities as are in force from time to time. All employees of the Contractor

shall be employee of the Contractor.

2.2 The contractor shall have a valid license obtained from Licensing Authority

under the Contract Labor (Regulation & Abolition) Act-1970 at the time of

execution of the contract covering all his employees working at

Colony/SLPP site and furnish the same failing which GIPCL may terminate

the contract at its sole discretion.

2.3 The Contractor shall at the time of execution of the contract have a EPF

Code Number obtained from the Authorities concerned under the

Employees Provident & Miscellaneous Provisions Act, 1972 and remit

contributions in respect of the employees employed by him at Colony/SLPP

Site to the P.F office concerned every month failing which GIPCL will recover

from the outstanding payment to the contractor from GIPCL.PF code of

Gujarat region should be taken.

2.4. The Contractor shall maintain all records/registers required to be maintained

by him under various labor laws mentioned above and produce the same

before the Statutory Authorities whenever required.

2.5 The Contractor shall also submit periodical reports / returns to the various

statutory authorities such as the Contract Labour (Regulation & Abolition)

Act-1970, Employees Provident Fund Act etc. Under intimation to HR&

2.6 The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding

2.7. The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed

hours under law as per applicable rates.

2.8 The contractor shall take Workmen Compensation Insurance Policy for all

his employees working at Colony/SLPP. The contractor shall indemnify the

company against any liability due to any work injury or accident to any of its

2.9 The Contractor shall in the event any of his workmen / employee sustains

any injury or disablement due to an accident arising out of and in the course

of his employment, provide necessary medical treatment and pay

compensation as applicable, required under the Workmen’s Compensation

2.10 If any of the persons engaged by the Contractor misbehave with any of the

officials or the Company or commit any misconduct with regard to the

property of the Company or suffer from any serious communicable disease,

the Contractor shall replace them immediately.

2.11 The Contractor shall not engage / employ persons below the age of

years. Employment of women shall be strictly according to applicable laws.

2.12 GIPCL will have right to deduct and disburse the claims of the individual /

parties being a principal employer on any account whatsoever in relation to

their employment with the contractor. The Security deposit will be released

to the contractor at the end of the contractual tenure subject to an

undertaking by the contractor that in the event any of his workmen or the

heirs of workmen puts up a claim for recovery of money due to him from the

contractor before the appropriate authority under the I.D.Act 1947 or under

any other labor laws or for compensation under the Workmen’s

Compensation Act, 1923 and the appropriate authority has given a direction

for making payment the contractor will meet the same or indemnify GIPCL

if in the event GIPCL pays it as Principal Employer.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

2.13 The contractor shall make payment of wages to his employees on fixed date

within the period specified under the applicable Law, in presence of

representative of the company. He will submit a true copy of wage sheet,

attendance register and P.F. remitted challans on monthly basis to HR&A

dept. for verification and record.

2.14 The Contractor shall provide Safety items / kits to his employees such as

safety shoes, goggles, ear plugs, hand gloves, safety belts etc., if any,

required under the law.

2.15 The contractor shall conduct pre-induction and periodic medical checkup of

his workmen as per applicable laws.

2.16 The contractor shall be solely responsible for any accident caused to his

workers and should adhere to all rules / regulations as per labor laws of

Government and other statutory laws as applicable.

2.17 The contractor should register himself under the Contract Labor Act,

Employee Compensation Act and PF Act (Code no. to be mentioned) and

submit the copy of registration certificate and should possess the same from

the date of commencement of work, failing which the contract is liable to be

cancelled. The E.C. Policy copy should be submitted to the GIPCL before

commencement of the work and Labor License should be obtained within

one week from the date of issue of form-V. Contractor should apply for Form-

V immediately after receipt of LOI. A copy of Labour License shall be

submitted to GIPCL, HR & A Department.

2.18 Contractor shall have to insure his workmen /supervisors etc. under Group

Insurance scheme.

2.19 The Contractor shall be responsible for compliance of all statutory rules,

regulation, act enforced from time framed by the government such as

Factory Act, Employee Compensation Act, payment of ‘Wages Act’,

Minimum Wages Act’, Provident Fund Act, All Labor Laws Act in respect of

employees engaged by him for the work and shall have to maintain

necessary records. In case any amount becomes due to be payable by him

to his employees or to the Government under the above rules, regulation,

Acts, GIPCL reserves the right to recover the same from the running bill of

2.20 Documentary evidence of deposit of PF paid shall have to be produced by

the contractor along with the next bill.

2.21 Records as per the provisions of various statutory Acts will have to be

maintained by the contractor and submitted as and when required.

2.22 All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any

such person who does not comply with it.

2.23 The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new

statute shall automatically and immediately become applicable.

2.24 Annual Health Check Up: - As per statutory requirement, Contractor has to

inform workmen deployed at site for annual health check up as per schedule

prepared by HR&A department

b. LEGAL ASPECTS

1. Contractor shall maintain all register required under the Labour Laws and make

the payment as per the Minimum Wages Act to the workers employed by him.

2. Contractor shall obtain requisite license to carry out this contract under the

provisions of Contract Labour Act, 1970 and maintain necessary records and

registers under the said Act.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

3. Contractor shall submit a copy of each of the registration certificates with respect

to Employees Provident Fund and Employee Compensation Act within one week

time, from the date of award of this contract.

4. Contractor’s employees, agent or sub-agent shall not smoke or light anything

within the premises of the GIPCL and carry match box / lighter or any other

explosive and /or inflammable material inside the plant.

5. Contractor shall abide by all the statutory rules and regulations like Labour Laws

6. Contractor shall issue an appointment order to each casual labourer stating

therein the nature of job to be performed by him and fix time for which the

concerned labourers are likely to be deployed. Contractor shall also issue a

temporary identity card specifying the period for which the labourer has been

7. Contractor is fully liable for the persons engaged by him for above work; however,

GIPCL reserves the right to deduct any amount legally justified towards any

liability not fulfilled.

8. Contractor shall indemnify GIPCL from any liabilities arising out of the

employment of the manpower.

9. If the contractor fails to complete the allocated job within specified time frame,

GIPCL shall get the work done by third party at the risk and cost of contractor.

10. PAYMENT OF WAGES

Contractor has to make payment on or before 7th of every month through bank.

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund

Act, Payment of Bonus Act, Labor Law Act, maternity benefit act in respect of

employees engaged by him for the work and shall have to maintain necessary

records. In case any amount becomes due to be payable by him to his employees

or to the Government under the above rules, regulation, Acts.

In case any amount becomes due to be payable by him/her to his employees or to

the Government under the above rules, regulation, Acts, GIPCL reserves the right

to recover the same from the running bill of the contract.

11. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third-party

workmen due to any act omission / indiscretion on your part while undertaking the

work and contractor shall fully abide by the statutory requirements of the employee's

compensation act. GIPCL shall not be liable for any compensation due to accident,

death or injury to any of contractor’s workmen or any third party due to negligence,

act or omission on your part.

General area lighting will be provided by GIPCL. However, work area specific

lighting should be arranged by contractor.

13. NIGHT/SUNDAY/HOLIDAY SHIFT

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

14. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the

GIPCL which are at present in force and which may come into force during the

pendency of the contract. Any violation of any rules and regulations will entail

immediate termination of the contract.

When contractor moves his lifting tools and tackles to the plant area, required test

certificates as per the Factory Act 1948 and the state factories rules has to be

submitted to safety dept. Safety dept. will check the certificates and if found okay,

then only materials will be allowed to enter inside the plant. Material inward gate

pass will be made only after certification from Safety dept. Security dept. will inform

to Safety dept., as & when such tools and tackles brought at the gate for making

entry in the maintenance site.

The contractor has to submit the list of required safety gears along with safety

equipments available with him to safety Dept. Safety dept. will check for quantity

and quality of the safety gears and then allowed permission of work. Poor quality

material will not be allowed to take inside the Plant. If quantity of required safety

equipments is not satisfactory, contractor will not be allowed to carry out the work

using such safety gears inside the Plant for the work.

15 GENERAL SAFETY CLAUSES

1. The Contractor shall observe and comply, with regard to his workmen working at the

SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the

safety standards to be adopted while operating within the SLPP Plant & Mines

premises and the Contractor shall brief them regarding the same and use of the

Personal Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the contractor shall ensure that

his workmen wear the protective equipments at all times during the work operation.

Following brand of the safety shoes and helmet shall be issued to contract workmen.

Contractor shall issue safety shoes every year.

Sr.No Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

02. V-Gard MSA IS : 2925 – 1984, ANSI /

ISEA Z89.1-2009

03. PN 521 - Shelmet Karam

Sr No. Model Company Specifications

01. SSTEELE (Strom) – Double

Acme Fabrik plast Co.

02. TRIMAX(Adjacent) – Double

Acme Fabrik plast Co.

03. Worktoes Warren Worktoes - Warren Plus

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots,

full body safety uniform and belts, safety net etc. shall be issued and used as per

the job requirements. Safety helmet shall be of YELLOW COLOUR ONLY.

Contractor will procure safety shoes & safety helmet from a reputed company with

at least 12 months’ guarantee and shall produce the guarantee certificate and IS

standard certificate to the safety department. Contractor should purchase safety

shoes of reputed brands. Safety shoes will be issued every year. IS certificate and

guarantee certificate must be obtained from the vendor and submitted to the Safety

department. Safety shoes should be heat, water, oil and chemical resistant, having

an anti-slippery sole of 15298- 2002 make

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as

per work requirement. Contractor should ensure that their workers are wearing

Safety helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when

they are at work throughout the contract period. The contractor has to maintain the

PPE issue registers with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help

and treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of

required quality, GIPCL will issue the required PPEs to contract workers and back

charge the same with 25% overhead charges of GIPCL, plus applicable GST as per

extant GST Laws.

9. All lifting tools and tackles shall be duly certified by competent person in conformity

with the statutory requirements and certificate in form no. 10 as per rule 60 of

Gujarat Factories Rules, 1963 and section 29 of the Factories Act, 1948 shall be

submitted every year before using such tools and tackles. In case of purchase of

new lifting tools and tackles, form no. 10 as per the said rules shall be submitted

before they are taken into use. All lifting tools and tackles shall be of reputed make

having International manufacturing standard and shall be maintained in proper and

workable condition.

10. The Contractor shall nominate one Safety Officer with required qualification for

supervising the daily job/ shutdown jobs for observing and maintaining the safety

aspects at site. He is solely responsible for any safety measures during

maintenance work. He has to ensure that all the workmen working at site are

equipped with essential PPE’s and proper safety arrangement is made at the SLPP

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks,

D-shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered

for inspection with all above statutory test certificate before using at site for any

work. They should use all tools and tackles only after certification by GIPCL

representative/safety officer.

12. When working at height, working on ceiling or roof covered with fragile materials,

full body harness safety belt, ladders and crawling boards, fall arrester. shall be

used to prevent accident. Further, during working on height, contractor should

arrange proper scaffolding of still pipes, safety net, full body safety belt, fall arrestor

system etc. Advice and instructions of engineer in charge/ safety in charge shall be

strictly complied with in this regard. All necessary safety precautions shall be taken

by the contractor to prevent accident and personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting

torch, on DA cylinders and on O2 cylinder. Cylinder caps also required for handling

the cylinders at the work at height area. Gas cylinders shall be transferred through

gas cylinder trolley only with cylinder cap and stored up right (vertical) position only.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

All gas cylinders shall be hydro tested / certified as per gas cylinder rules 2004. Gas

cylinders shall be stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested

as per Government approved RTO guidelines. All Vehicles must be parked in

Parking space designated by GIPCL. If any vehicle is found inside the plant

premises other than the parking area such vehicles shall be handed over to Security

dept. and their entry shall be cancelled for movement inside the plant premises with

immediate effect.

15. All electrical equipment shall be in good condition and free from any defect. Electrical

tools & equipments i.e. welding machine, grinding and drill machine etc. may be

checked by the electrical engineer of the contractors regularly, every six month at

least and report to be submitted to concerned HOD and safety depts.

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets

to prevent falling and spreading of sparks and hot material on and around the work

area. Contractor will procure and use such items. ELCB / RCCB shall be provided

with rating of 9-30 milli amperes on welding machine and all portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation

form (S-II) and near miss report within time limit as specified in forms, if any

accident, Incident, near miss occurred while working at SLPP site.

18. Major AMC / ARC contractor (Where the man power strength is more than 50 and

above) should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract

jobs and he will in close coordination with safety officer of SLPP and attend all safety

related meeting such as safety committee, on job safety training etc. Where the

contractual man power is less than 50, the site in charge of the contractor will act

as a safety officer and he will perform all the duties of safety officer as mentioned

19. No loose connection / joints allowed in electrical cables during performance of any

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is

required as per RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A dept.

23. The Contractor shall comply all the new requirements related with safety as

informed by the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows:-

The Contractor & Contract workmen shall strictly adhere to Safety standards /

Guidelines as per practices. The list provided below is an indicative list to explain

the principles behind safety practice. If the contract workmen fail to comply with

safety standards as per category A, B & C below, penalty shall be levied on the

contractor as per the table mentioned below:

Category Classification Examples / Cases Penalty

A PPEs Working without helmet, Rs.100 /- per instant.

Related shoes, safety belt, gloves etc.

B WI Related Failure to adhere to HSE

guidelines/plans, careless

attitude in material

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Machine being used with • Rs.500 /- per

damaged machine guard, instant.

unsafe electrical work -

workout plug top/improper

electrical joints/cables lying • After three

on ground, electrical incidences,

equipment working without Per incidence

proper earthing, machine Rs.2500/-

being used without

machine guard, Welding

machine without ELCB / • Continuous

RCCB of proper rating, Gas unsafe acts

cylinder without test will disqualify

certificate, Cylinder cap, the contractor

NRV / Flash back arrester, from further

Cylinder trolley etc. participation

Unsafe working practices at in tender of

height more than 3 meters GIPCL-SLPP.

Working without permit or

non-compliance with permit

conditions like hot work,

height work etc. as

applicable, lifting tools and

tackles being used without

third party inspection

certificates in form no. 9/10

as per Factory Act –

C Unsafe Breach of safe practices by Suspend the entry

Practices a particular person gate pass for one

repeatedly for three times. week.

After two suspensions

his gate pass will be

Penalty so levied against the contractors and company employees will be used during the

observation of National Safety Day.

The contractor, workmen following good safety practices in their work area

continuously will be rewarded / honored on National safety day.

15.1 GENERAL ELECTRICAL SAFETY RULES & REGULATIONS

Electrical safety

a. All the electrical apparatus including welding machine (either 3-phase or single

phase) should be provided with Earth Leakage Circuit Breaker

(ELCB/RCCB/RCBO) of 30mA rating.

b. Bidder/Contractor should ensure periodic checking of ELCB provided in their

electrical apparatus.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

c. Bidder/Contractor should ensure that there should not be any joint in the power

supply cable of any machine. All cables should be in good condition with no bare

insulation or frayed wires

d. Any power supply switchboard/extension boards brought by Bidder/Contractor

should have ELCB of 30mA rating and it should have sockets along with 3-pin plug.

e. Any type of cable brought by Bidder/Contractor should not have any joint and should

be of sufficient capacity for the respective job.

f. Bidder/Contractor to bring their own 24V rating portable hand lamps along with

cable of (apparatus should be having 230V / 24V transformer) for the temporary

lighting arrangement required at site for the respective jobs.

g. Bidder/Contractor should bring sufficient quantity no. of temporary light fixtures

(230V or 24 V as per requirement of job/contract), extension boards, cables to draw

supply from nearest power point.

h. Hand-held and portable machines shall be equipped with a built-in switch to switch

off power in case of emergency

i. Bidder/Contractor to ensure healthiness of their electrical equipment whenever

brought to GIPCL site and get them tested / verified by GIPCL Electrical Department

representatives before start using.

j. Bidder/Contractor to ensure - All portable electric apparatus shall be regularly

examined, tested and maintained to ensure that the apparatus and leads are in

k. Only three-core cable shall be used for single phase operated tools with the third

core connected to earth.

l. Ensure that all metallic portable appliances are provided with 3 pin plug and socket

connections with third pin be connected to the ground terminal where ever possible.

Also, the metal work of the apparatus is effectively earthed.

m. All cables and connections should be sound and of adequate capacity and properly

insulated while using any welding machine and other power connections.

n. The earthing arrangements should be properly made with earthing clamps or a

bolted terminal while using any welding machine

o. Electric holders when not in use, should be placed on an insulated hook or the

holders should be fully insulated while using any welding machine

p. Whenever the welder stops or leaves work for any appreciable time, the power

supply to welding machine shall be effectively disconnected while using any welding

q. GIPCL will provide either single phase OR 3-phase 3 wire power supply from the

nearby point at job site. Bidder/Contractor to supply the required cable between

GIPCL power supply point to equipment brought by Bidder/Contractor for the

specified job. Further, if Bidder’s/Contractor’s equipment requires 3-ph 4 wire

supply then they should derive 3-ph 4 wire supply from GIPCL 3-ph 3 wire supply

system by incorporating sufficient capacity transformer. Like for hydro jet cleaning

system, mixer machine, induction heating machine, SR machine etc., GIPCL will

provide 3-ph 3 wire power supply.

r. Cable between welding machine to GIPCL power supply point should have cable

TOP plug towards GIPCL power supply point of Make BALS having rating as

Contractors not following above electrical safety points at any point of time are liable to

penalty and their machine/ apparatus shall be seized by GIPCL.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

16. REJECTION OF WORK

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship is

defective or otherwise not in accordance with the Contract, the GIPCL/Engineer/

GIPCL’s Representative may reject such plant, materials, work or workmanship and

shall notify the CONTRACTOR promptly, stating his reasons. The CONTRACTOR

shall then promptly make good the defect and ensure that the rejected item

complies with the Contract. If Contractor failed to rectify the rejected work or

workmanship, GIPCL/Engineer reserves the right to deduct or withhold amount

against rejected work or Workmanship. CONTRACTOR shall not entitle for any

claim or release of hold payment until rectify the defect up to satisfactory of GIPCL.

If Contractor failed to rectify any such defective work or workmanship, GIPCL

reserve the right to rectify at risk and cost of the CONTRACTOR and deducted by

the GIPCL from any amount due, or to become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or

workmanship to be retested, the tests shall be repeated under the same terms and

conditions. If such rejection and retesting cause the GIPCL additional costs for the

traveling and lodging costs of GIPCL/Engineer’s personal for attending the retest,

such costs shall be recoverable from the CONTRACTOR by the GIPCL and may

be deducted by the GIPCL from any amount due, or to become due, to the

17. GENERAL TERMS AND CONDITIONS:

a. All tools & tackles, labours, equipments, materials (except free issue cement,

reinforcement steel and as specifically mentioned in item nomenclature) as per

contractor’s scope, etc… to execute the contract are in the scope of the

contractor. The contractor should ensure that tools & equipments are in healthy

b. The decision of the Engineer-in-charge shall be final and binding on the

contractor for defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to

take suitable action.

d. Contractor shall depute full time site experienced supervisor They shall co-

ordinate with GIPCL engineer and shall bear overall responsibility of contract

including joint measurement, billing etc. Such person shall function from site

office of contractor at SLPP.

e. Contractor shall also nominate one safety supervisor (if required) at site and

shall submit nomination of safety supervisor in writing before commencement

of contract. Safety supervisor shall arrange small safety talk on every day

morning or whenever required with all workers working under this contract. He

shall coordinate with concern department’s Engineer-in-charge on daily basis

and report daily observations, tool-box talk records etc. The work shall not be

allowed without deploying safety supervisor and a penalty equal to Rs. 1,000/-

per day absent of safety supervisor shall be levied from Contractor.

f. Contractor shall strictly follow the existing work permit system of the GIPCL as

applicable and any future revisions.

g. The contractor has to take EC insurance policy for their workmen. The

contractor has to submit labour license and PF account number to the Engineer-

in-charge before start the work.

h. The contractor has to do the job timely. GIPCL shall not compromise in delay.

In case of delay of work without any valid reason, the GIPCL reserves the rights

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

to carry out the work by deploying other agencies at the risk & cost of contractor

with additional 10% overhead charges.

i. Contractor shall mobilize the resources as per need within the period of four

hours. If the contractor fails to mobilize sufficient resources to complete the job

in time, GIPCL will execute the job through other agency at the risk and cost of

the contractor with additional 10% overhead charges.

j. Contractor should mobilize all resources for efficient & smooth execution of

contract within seven days from the date of issue of Letter of Intent/Work Order.

k. The prices / item rates quoted shall remain firm till completion of the contract

and any agreed extensions thereafter and shall not be subject to any escalation,

idle charges for labour, machinery, overhead expenses etc… due to any reason

whatsoever. No price escalation / idle charges shall be entertained due to delay

in work on unavailability of work front, non-issue of work permit, holding of work

permit for any reason, unavailability of contractor’s supervisor, unavailability of

contractor’s safety supervisor, violation of safety rules, unsafe act by any of

contractor’s worker, negligence & ignorance of safety & quality instructions of

GIPCL Engineer-in-charge or any other reason whatsoever.

l. Contractor must fulfill all the safety regulations and to take safety measures to

avoid hazards. Contractor shall arrange all standard adequate healthy safety

PPEs like but not limited to approved quality safety shoes & safety helmets,

standard dust masks, safety goggles, etc… as required and shall use

exclusively under this contract for all the time during working at specified

locations failing which, the Engineer-in-charge may hold the work and will take

necessary action including penalty as decided. If the contractor repeatedly

violates safety rules/regulations (more than three successive incidents),

Engineer-in-charge may take necessary action against the contractor, including

appropriate financial penalty (Maximum of Rs. 1,000/- per incident per man-day

and as per clause no. 15) and/or termination of contract.

m. One or more jobs may be required to be done simultaneously and contractor

shall mobilize additional resources accordingly.

n. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activity and complete the jobs as per the

time given by and under the supervision of the Engineer-In-charge and shall

ensure that sufficient manpower is deployed for the same.

o. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer In Charge for PTW (Permit

to work), work instruction, Return of permit whichever is required as applicable.

p. The contractor has to submit daily reports showing work carried out with details

of available manpower, tractors etc.

q. Any job other than the listed jobs in work order shall be executed by the

contractor on instruction from GIPCL and payment shall be made to the

contractor on respective item rate only.

r. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2, 2006. The Bidder shall confirm whether your organization is registered under

the Micro, Small and Medium Enterprises Development Act, 2006. If your

organization is registered under the Act, please specify the category i.e., Micro

Enterprise, Small Enterprise or Medium Enterprise under which it is registered

and kindly attach a copy of your registration certificate.

s. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc

of the respective State Government. It is to be noted that large scale industries

and trading firms have been excluded from the purview of the Act.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

t. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS)

certified company, and GIPCL gives extreme importance to maintain these

global standards. Contractor shall be required to observe these standards while

working with GIPCL. Contractor should ensure that his workmen/labour work in

accordance with them.

18. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a

qualified experienced site-in-charge of the works with adequate experience in

handing of jobs of this nature and with the prior approval of the GIPCL / ENGINEER.

Such in-charge shall be constantly in attendance at the site during working hours.

During CONTRACTOR’S supervisory engineer absence during working hours, if

unavoidable, and also beyond working hours, when it may be necessary to give

directions, orders may be given by the ENGINEER / GIPCL and shall be received

and obeyed by the CONTRACTOR’S superintendent or Foreman who may have

charge of the particular part of the work in reference to which orders are given. If

requested to do so, the ENGINEER /GIPCL shall confirm such orders in writing.

Any directions, instructions or notices given by the ENGINEER / GIPCL to him, shall

be deemed to have been given to the CONTRACTOR. The representative of the

CONTRACTOR shall have all necessary powers to receive materials from the

GIPCL, issue valid receipts for the same, engage labour or purchase materials and

proceed with the work as required for speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour

should be withdrawn from the work without due notice being given to the GIPCL /

ENGINEER; further no such withdrawals shall be made if in the opinion of the

GIPCL / ENGINEER such withdrawals will jeopardize the required pace of progress

/ successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such

persons as area careful, skilled and experienced in their respective trades, and the

GIPCL shall be at liberty to object to and require the CONTRACTOR to remove any

person employed by the CONTRACTOR in or about execution of works who in the

opinion of the ENGINEER misconducts himself or is incompetent or negligent in the

proper performance of his duties and all such persons shall not again be employed

upon the works without the prior permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or

employ any employee of the other party except by mutual consent.

19. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND

All loose materials, wastage, packing materials, cut pieces or other matter of an

offensive nature shall not be deposited on the surface, but shall at once be carted

away by the CONTRACTOR to some pit or place provided by him away from the

site of work and approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall completely

remove and satisfactorily dispose of all temporary works to the extent directed. He

shall tear down and dispose of all temporary works, shall remove or grade, to the

extent directed, all plant and equipment, shall satisfactorily dispose off all rubbish

resulting from the operations under this contract and shall do all work necessary to

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

restore the territory embraced within the site of his operations to at least as good

order and conditions as at the beginning of the work under this contract.

20. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the site:

a. Electricity & water at nearest available one point. Further distribution to be done

by contractor at their cost.

b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL’s colony at

discretion of GIPCL, if available.

c. Workshop facility as available at site only on chargeable basis. However,

contractor may visit the workshop to ensure the existing facility. For the facilities

other than available, contractor has to carry out the job outside at their own

d. Space for contractor’s office & store as decided by GIPCL based on availability.

e. First aid facilities as available on chargeable basis. If not available contractor

to make his own arrangement for the same locally or as appropriate at his cost.

Apart from the above, no other facilities shall be provided by GIPCL.

B. GIPCL shall also conduct an orientation program appraising the workmen

regarding the safety norms and measures to be observed during work

operations at the colony/plant site.

21. WORK MEASUREMENT/CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be

fully conversant with modern practices and should be able to carry out works

independently of large colony of thermal power plant. The contractor shall

therefore be required to engage qualified/ experienced personnel to undertake

the work as per specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily records

and maintain the data.

c. All the work measurements shall be jointly recorded in a measurement

sheet/register/relevant documents by the contractor/ authorized representative

of the contractor and the Engineer-in-charge. The measurement shall be clearly

written indicating date of measurement, location, reference of drawings, if any,

and jointly signed.

d. The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on daily basis, the monthly bill

payment shall be released based on the certified reports of the works.

e. Inspection of work will be done by Engineer-in-Charge or his authorized

representative. If the work is not found satisfactory Engineer-in-charge reserves

the right to take suitable action and shall be binding to the contractor.

22. PUBLIC HOLIDAYS

The Contractor shall be responsible for giving benefit to all his employees,

employed in whatsoever capacity, 09 Public/Paid holidays and the same shall be

notified in advance and due communication thereof shall be made to the

23. BENEFIT PAYABLE IN CASE OF ACCIDENT OCCURRING OUTSIDE

PREMISES OR BEYOND THE COURSE OF EMPLOYMENT

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

The Contractor shall provide an insurance coverage (Medical + Death Benefit) for

sum of Rs. 01/- Lakh to all his workmen/labour deployed at GIPCL-SLPP site for

the accident taking place anywhere outside the Company premises or at any place

when the workman is not in course of his employment.

24. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other

Party in writing of such conditions and the performance shall be suspended as per

mutual agreement.

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control

of the Party and not foreseeable by the Party and shall include events of floods,

explosions, riots, wars, hurricane, epidemics, any other Act of God, quarantine

restrictions, terrorism, government actions and provided always that such acts

result in the impossibility of the further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all

actions, proceedings, claims, demands, losses, costs, damages and expenses

whatsoever which may be brought against or suffered by GIPCL which it may

sustain, pay or incur as a result of or in connection with the performance/ purported

performance/ non-performance of the contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any

direction or order is issued by court at any point of time the contractor shall comply

with and implement such direction or order whether passed at the time of award of

contract or during the pendency of contract. Further, the Contractor shall indemnify

the GIPCL against all consequences arising and affecting GIPCL owing to the

compliance of the orders by the Contractor.

26. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the

Courts at Surat shall have jurisdiction regarding the same.

27. Where any portion of the General Condition of Contract is repugnant to or at

variance with any provisions of the Special Condition of Contract, then unless a

different intention appears, the provision of the Special Conditions of Contract shall

prevail to the extent of such repugnancy of variance.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

SPECIAL CONDITIONS OF CONTRACT

1. DETAIL SCOPE OF WORK

PACKAGE-I (HOUSEKEEPING SERVICES):

SCOPE IN COLONY AND SCHOOL AREAS:

The scope includes housekeeping work for all the all the Quarters, Guest House,

Temple, Open Air Theater, common utilities, offices, public utility building, School

Building & Swimming pool at Colony including day to day cleaning of floors, walls,

toilets, passages, terrace etc., as mentioned in schedule given herewith including

periodically cleaning of tanks, water cooler, parking, roads, drains, swimming pool,

collection & disposal of garbage from various locations through tractor with standard

hydraulic trolley/ Hand Cart etc. as per mentioned in schedule of frequency given in

regular scope of SoR (Section-E) including periodic cleaning surrounding area of

Residential and utility building, storm water drain cleaning etc.., as per the time to

time instructions given by Engineer-in-charge as per scope of works mentioned

under special items in special Item scope of SoR (Section-E).

The scope of work also includes handling & maintenance of swimming pool for

which contractor shall arrange one cleaner & one operator cum trainer on daily basis

Contractor shall supply of housekeeping materials like Soft Brooms, Coco Brooms,

Yellow Duster, Floor Duster, Scotch Brite, Stick Mope, Rubber Brush, Steel Rubber

wiper with handle, W.C. Brush, cleaning material i.e. acid, phenyl, odonil,

naphthalene balls, washing powder, baygon spray, liquid soap, cooline, harpic,

drainex, room spray, spray pump, Urinal net, Godrej aer pocket, Phenyl, Road

Brush, PVC Pipe etc., with necessary tools, tackles, equipment, buckets and

tumblers, PVC Pipe etc.. For cleaning purpose. Contractor shall be responsible to

provide and use only good quality branded & approved cleaning materials &

tools/equipment and shall maintain sufficient stock of every items for the fulfillment

of the work. Contractor shall have to make arrangement to bring required quantity

of housekeeping materials as per schedule provided herein under clause no. 1.1.1

&1.1.2. Contractor shall ensure proper entry of all these materials inside the colony

and copy shall be submitted to Engineer-in-charge. Contractor shall also arrange

for keeping proper record of material consumption record as directed by Engineer-

The scope of work also included disposal of all collected waste materials, dust &

other unwanted materials in various area of colony during regular cleaning (as per

above scope of work & frequency) of Roads, Pathways, Stair cases in Blocks,

approach of E & F Type, Public building, Guest House etc.. once in a week by

arranging tractor & labour and also including loading, unloading & disposal of the

all waste materials outside the colony premises within 03 KM lead (one side) as

directed by engineer in-charge. (In case if contractor arrange resources & clean the

all collected waste & unwanted materials from various area of colony fortnightly/

monthly instead of weekly, it will be considered as one cleaning only)

The scope of work also includes collection of daily generated garbage from each

quarter of colony and other unwanted materials by providing Hand Cart/ tractor with

standard size hydraulic trolley attachment along with driver & labours and disposal

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

of the same at designated location on daily basis. The collected garbage shall be

disposal every monthly outside the colony premises within lead of 07 to 10 kms (one

side) using JCB & Tractor with trolley/truck. The RTO passing of Tractors &

hydraulic trolleys (minimum capacity 2.83 M3 with all four sides closed and having

hydraulic arrangement for unloading) shall be deployed under this contract along

with necessary valid legal documents like copies of RC book, PUC certificate,

Vehicle insurance policy, Vehicle fitness certificate (as applicable), valid driving

license, etc… with required manpower and consumables. If contractor failed in

disposal of the garbage outside the colony premises every fortnightly, GIPCL

imposed penalty as per penalty clause. The scope of work is also including

segregating re-cycle waste & food waste properly as directed by Engineer and in-

PACKAGE-II (NEED BASED SCOPE OF WORK):

The scope of work includes miscellaneous works to be carried out through

temporary unskilled manpower with tools-tackles, brush cutting machines, tractor

with standard size hydraulic trolley of minimum capacity 2.83 M3 with all four sides

closed, having hydraulic arrangement for unloading and also having valid legal

documents like copies of RC book, PUC certificate, Vehicle insurance policy,

Vehicle fitness certificate (as applicable), valid driving license, etc… with driver, fuel

& consumables (per day eight hour duty). The need based miscellaneous

housekeeping services such as Cleaning of storm water drains quarterly, Cleaning

of area including Grass/unwanted vegetation cutting within 5 mtr. around the

quarters, Children park, LPG Godown & disposal of the same outside the colony

premises on quarterly basis.

As per scope of work under item no. 3 of SoR (Package-II in Section-E), contractor

shall provide petrol operated brush cutting machines for grass cutting, tractor with

trolley for disposal and labour on as & when required basis. In case of break-down

of any of machine, contractor shall carry out necessary maintenance and make it

available for use within one week. If contractor failed to provide tractor with trolley

for disposal of unwanted vegetation & grass, GIPCL will imposed necessary penalty

as per clause no. 1.1.4 of Section-D.

The scope also includes all works necessary, which are not specifically mentioned

here but required, for effective execution of entire work in all respect within time

bound period and are deemed to be included in the scope of the CONTRACTOR.

All works shall conform to the specifications, safety norms, legal & statutory

1.1.1 TOOLS & TACKLES AND HOUSEKEEPING MATERIALS

For proper housekeeping of the area, the contractor is required to maintain sufficient

quantity of tools & tackles in good working condition with sufficient quantity of

housekeeping materials at site. For proper execution of the work, contractor is

required to maintain sufficient number of tools & tackles including grass/weed

cutting tools, housekeeping tools & tackles, bucket, rope, PVC pipes, Drainage

cleaning rods etc. in good working condition at site.

It is also desired from contractor to adopt mechanized housekeeping up to

maximum possible extent. Contractor is desired to provide road sweeping

equipment, floor sweeping & swabbing machines for housekeeping at large floor

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

areas like School, etc.., up to possible extent and satisfaction of Engineer-in-charge.

Necessary 15A single phase power shall be provided by GIPCL at available nearest

point. Further distribution shall be in the scope of contractor

The estimated list of housekeeping materials for Section-I is as under. Contractor

shall note that this list is not exhaustive and if any additional materials, tools &

tackles are required for proper performance of the contract and to maintain good

hygienic condition, the contractor shall also arrange the same immediately with no

extra cost to GIPCL.

Sr. Description of Tools, Tackles & Quantity per Unit

No. Materials Month

1 Washing Powder 500 GMS pack 24.00 No.

2 Flavoured Naphtha Balls 1.50 kg

3 Urinal Net 4.00 No.

4 Odonil - 75 gms. 5.00 No.

5 Godrej aer pocket of 10 gms 10.00 No.

6 Baygon/HIT Spray each 400ML 3.00 No.

7 White Phenyl confirming to IS 35.00 liter

8 Cleaning Acid 7.00 liter

9 "Rozalex" Liquid Hand wash 2.00 liter

10 Coolin 1.00 liter

11 Harpic - 500 ml. 4.00 No.

12 Dranex - 100 ml 4.00 No.

13 Room Freshner each 150ML 10.00 No.

14 Soft Brooms 30.00 No.

15 Coco Brooms 42.00 No.

16 Floor cleaning cloth 38.00 No.

17 Stick Brooms (Long Handle - 15 to 1.00 No.

18 WC Brush 2.00 No.

19 Steel Rubber Wiper with Handle for 2.00 No.

20 Long Handle Road Brush 2.00 No.

21 PVC Water Pipe (30 mtr.) 1.00 Bundle

22 Scotch Brite - 10 x 15 cms. 4.00 No.

23 Yellow Duster 6.00 No.

24 Spray pump 2.00 No.

25 Rubber butch 4.00 No.

26 Bucket 1.00 No.

27 Supadi 3.00 No.

28 Wetmope set 3 No.

Note: Above mention quantity is indicative only. However, for hygienic

& best cleaning, if more cleaning materials, tools & tackles are

required, contractor has to arrange on their own and same may

considered for bidding.

Contractor shall keep up to date record of monthly tools, tackles and material

received and location wise daily material issued quantities in a register for proper

accounting of the use of these materials. The register shall be checked by

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

concerned Engineer-in-charge periodically and if any discrepancy is observed,

Engineer-in-charge shall take suitable action.

1.1.2 MATERIALS, TOOLS & TACKLES COVERED IN CONTRACTORS SCOPE

➢ All cleaning chemicals and substances like naphthalene balls, toilet fresheners, pest

control Spray, approved liquid soap, washing powder, utensil cleaner, White phenyl,

Acid, Spray pump, Room spray, Glass cleaner, toilet/Urinal/Wash basin cleaner,

Drain chock up remover, etc… as mentioned in above clause no. 1.1 shall be

supplied by contractor and shall be maintained in sufficient quantity for maintaining

highest standard of hygiene.

➢ The contractor shall arrange quantities of above-mentioned material every month.

However, if it is found insufficient for maintaining hygiene condition, contractor

should arrange additional required material for which he will not claim any additional

➢ The contractor will have to make his own arrangement for all tools & tackles like

soft brooms, coco brooms, yellow duster, white duster, floor duster, scotch brite,

stick mope, rubber brush, steel rubber, wiper with handle, Brush for cleaning of

ceiling of open-air theater, Town Centre, Guest House, School, etc…

➢ Assessment of material consumption per month is mentioned above in clause no.

1.1.1 This assessment is minimum consumption for indication purpose only.

However, contractor shall arrange additional quantities required for maintaining

hygiene condition without any additional cost to GIPCL.

1.1.3 SCHEDULE OF HOUSEKEEPING

Contractor shall deploy suitable manpower along with supervisor to carry out

housekeeping works.

The contractor shall deploy site-in-charge cum supervisor for day to day monitoring,

to check the frequency & quality of housekeeping regularly and to get the daily

certification of work done from concerned GIPCL’s representatives. Various

housekeeping activities shall be carried out as per the frequency specified by

The work is of specialized nature and the contractor should be fully conversant with

modern practices and should be able to carry out Housekeeping works

independently. The contractor shall therefore be required to engage qualified /

experienced personnel.

1.1.4 WORK, WORKMANSHIP AND PENALTY

a. The agency has to ensure that the cleaning of colony areas, offices, furniture,

toilets etc… are completed timely every day. Other areas like lobbies, corridors,

stairs, unman areas, etc… can be cleaned on suitable timings as decided by

GIPCL. However, the agency has to ensure that minimum noise is generated

during cleaning operations.

b. The work is to be carried out for all the days throughout the contract duration of

including all Sundays and Holidays as per area wise specified frequency.

c. The time of work will be decided by GIPCL. Cleaning work shall be carried out

during shift timing also, if required.

d. The contractor will have to engage sufficient number of persons to carry out the

work effectively and efficiently to fulfill the terms and conditions of this contract.

Contractor will be responsible for the overall control and supervision of the work.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

e. The contractor shall issue Appointment letter & Identity Cards to all employees

engaged by them with the instructions that the same should be produced by

them on demand and shall, at all times, keep the Identity Card while on duties.

f. The contractor will deploy the trained, experienced supervisor, competent for

carrying out the job in a proper way.

g. The contractor shall fulfill all the legal formalities such as minimum wages,

payment of wages, labour license, employee compensation, P.F., Bonus, leave

and all other statutory provision as applicable under the contract act.

h. The contractor shall produce PF challans with ECR and other documents along

with bill for previous month of the billing month.

i. All the work must be done as per the specification properly in proper order in

time. Workmanship shall be of highest professional standard.

j. No person under the age of 18 years shall be engaged by the contractor and be

not permitted entry into work area.

k. The contractor shall observe all the safety & security rules & regulation, work

permit system of the company which is at present in force and which may come

into force during the pendency of the contract.

l. In case of any complaint on cleanliness at any place, a penalty of Rs. 300/- per

complaint per day will be deducted from the contractor’s monthly bill in addition

to measurement deduction.

m. In case, if contractor failed to attend housekeeping services in Colony premises

on demand as per scope of work and if delay more than three days without valid

reason & also if delay due to shortage of manpower, a penalty of Rs. 500/- per

day will be deducted from the contractor’s monthly bill. Contractor shall submit

work done report to the concerned GIPCL engineer.

n. The contractor’s senior executive should visit once in a month to the GIPCL’s

colony premises and note down the problems/complains and to arrange

resources accordingly to resolve the problems/complains reported by the

authorized officer.

o. No employees, agent or sub-agent of the contractor shall smoke or light

anything within the work premises or carry match box/lighter or any other

explosive and / or inflammable material inside the colony/plant.

p. The contractor or its staff/ workers shall not damage any property of GIPCL. In

case of default the damages as assessed by the authorized officer of GIPCL,

whose assessment shall be final & binding to the contractor and the same

amount will be recovered from the bills.

q. Contractor shall procure & supply required materials & consumable within

week of Bill cycle period and maintaining enough stock of this material at

site. In case of contractor failed to supply above mentioned materials 10th date

of every month without any specific reason and if above specified materials are

not available at site for more than three days, GIPCL will enforced penalty of

Rs.100/- per day to the contractor till receipt of materials.

r. As per scope of work, contractor should arrange one tractor with trolley minimum

once in a week (full day) for disposal of collected waste at various location after

cleaning of Roads, Pathways, Stair case etc.. from various locations to outside

Colony premises. In case, if contractor fails to arrange one tractor with trolley

every week, a penalty of Rs. 2500/- per week will be deducted from the

contractor’s monthly bill. Contractor shall submit work done report to the

concerned GIPCL engineer.

s. As per scope of work, contractor should arrange disposal of collected garbage

and other unwanted materials from garbage yard to outside the colony at

designated location within lead of 08 kms (one side) using JCB & Tractor with

trolley/truck every fortnightly (except monsoon season). During monsoon

season, disposal work should be taken up based on dry period as per direction

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

of GIPCL engineer in charge. In case, if contractor fails to arrange necessary

equipment i.e. like JCB, Trucks/Tractor, covering tarpaulin sheet for disposal of

collected waste/ garbage every 15 days (dry period during monsoon season), a

penalty of Rs. 5000/- per instant will be deducted from the contractor’s monthly

bill in addition to measurement deduction. Contractor shall submit work done

report to the concerned GIPCL engineer.

t. Contractor shall arrange cleaning of all bitumen road, side pathways & area

between pathways & drain including cleaning of waste tree leaves etc. with

necessary hard brooms wire brushes, mops & if required with fresh water &

disposal of the same to outside colony premises as per instruction of engineer-

in-charge as per frequency. In case, if contractor failed to carry out given scope

of road cleaning work as per given frequency, penalty of Rs. 500 per instant will

be deducted from the contractor’s monthly bill.

u. To operate and maintain the swimming pool by supplying one cleaner & one

operator cum trainer on daily basis. Contractor shall responsible for deployment

of required manpower during daily activities for swimming pool. In case of failure

by contractor to arrange manpower as specified above, following penalty will be

Absence of Manpower in any shift Rs.500/- per shift

Duty hours less than 04 hours Consider absent.

Rs. 500/- per shift

Duty hours more than 04 hours but less ten Rs.250/-per instant

Non-deployment of Manpower in case of Rs.700/- per day

long leave of deployed manpower

1.2 FAILURE DURING EMERGENCY

During any emergencies, contractor shall have to carry out this work by deploying

additional force within four hour notice period failing which GIPCL reserves the right

to carry out this work by engaging other party. The expenditure occurred due to

such situations, the Contractor will be held responsible & the same will be recovered

from the Contractor’s monthly bill / any other pending bills along with 10% overhead

charges, plus applicable GST as per extant GST Laws.

For repetitive failure of such work for more than two incidents, GIPCL reserve the

right to terminate the entire contract by forfeiting all pending dues, Security Deposit

& other retention money, if any, after giving 15 days notice to the contractor & this

will be binding to the contractor

1.3 SPILLAGE OF MATERIAL

Contractor shall take due care to avoid any spillage of material while loading /

transporting / handling. To avoid spillage of material, overloading / heaping shall be

avoided by the contractors. Trolleys shall be in good condition for any leakage of

materials. In case of any spillage, contractor shall be responsible to clean up that

area at their cost otherwise GIPCL shall get the work done by other agency at

contractor’s risk and cost with additional 10% overhead charges.

1.4 DISPOSAL OF MATERIAL

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Contractor shall be responsible for removal and disposal of garbage/waste materials

to outside premises or at designated locations as per prevailing GPCB norms. GIPCL

will not be held responsible for any subsequent consequences regarding improper

disposal of material.

Contractor shall be required to submit written undertaking along with every RA bill

as well as along with the final bill that all the material is disposed off at outside

colony/plant premises or at designated locations as per prevailing Government

guideline and contractor shall indemnify, keep harmless the GIPCL against any

future liabilities or consequences in this regard. Contractor’s final bill shall be

processed only after receipt of letter of undertaking by the contractor.

Contractor’s bills shall be processed only after written confirmation & compliance for

disposal of all such empty drums, containers, other scrapes, etc… to outside

premises in accordance with prevailing GPCB norms based on submission of letter

of undertaking by the contractor and certificate from Engineer-in-charge along with

1.5 SCOPE OF CONTRACTOR

1. All tools & tackles, housekeeping materials, required vehicles, equipments etc…

to execute the contract will be in the scope of the contractor. The contractor

should ensure for healthiness/working conditions of tools, tackles & vehicles.

2. The tractor trolley/ Hand Cart shall be in good condition i.e. free from any

corrosion, free from any holes, cracks & damages in to avoid leakages/spillages.

In due course of time, if any damage and/or corrosion are take place, contractor

shall replace or repair such trolleys immediately up to the full satisfaction of

Engineer-in-charge. GIPCL will allow tractor trolley for the work, only, after

verification of condition and healthiness of the trolley.

3. All consumable items like cloth, cotton waste, kerosene, gas, diesel, petrol,

lubricants, etc will be in the scope of the contractor.

4. All safety/PPEs required during work at site are to be arranged by the contractor.

5. The Contractor shall have to provide necessary facilities including

accommodation for their labour at their own cost.

6. Contractor has to depute their full time experienced site-in-charge cum

supervisor for work execution as per specification and for day to day work

planning & coordination with respective department’s Engineer-in-charge, to

obtain day to day Location wise work permits/instructions, to record Location

wise joint work done reports/measurements.

1.6 TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by the

acts of the GIPCL, or if defects not readily detected by proper inspection shall

develop before the final completion and acceptance of the whole work, the

CONTRACTOR shall forthwith make good, without compensation, such damage or

defects in a manner satisfactory to the ENGINEER / GIPCL. In no case shall

defective or imperfect work be retained even if contractor followed all technical

specifications. GIPCL will not compromise for quality of materials, works &

The CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or otherwise or

the passing of any accounts.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

1.7 DAILY DIARY AND PROGRESS REPORT

A daily diary register will be kept in the ENGINEER’S office. The CONTRACTOR

will supply all detailed information every day at 9:00 hours for the day preceding

and the diary will be jointly signed by the ENGINEER and the CONTRACTOR’S

representatives, every day in token of its correctness. A works instruction book,

serially numbered will also be kept in the ENGINEER’S office and all day to day

instructions will be given in that book. The CONTRACTOR’S representative shall

report every day to see these instructions and sign them at the bottom in token of

his having seen them.

The CONTRACTOR shall supply all information regarding procurement of materials

and progress of work, as is required by the ENGINEER for compiling the weekly

progress reports. This information shall be supplied by 9:00 hours on every Monday,

for the preceding week.

2. PRICE & RATES

This is SoR based tender and final item rates will be derived based on final offered

lowest price received through e-Reverse Auction on gross total price (including 18%

GST). Prorata reduction will be applied in the quoted price for all the items of SoRs

after price discovery through e-Reverse Auction. The item rates so derived shall be

inclusive of cost of all labour Manpower (including prevailing minimum wage rate

as well as specific additional adhoc allowance), supervisors, tractors, materials,

tools & tackles, consumables, transportation, vehicles, spares & maintenance,

shifting, loading, unloading, equipment, Safety, Legal & Statutory compliance,

mobilization-demobilization, uniform charges (three pair per year as per

approval), insurance charges including off duty coverage, safety equipments &

PPEs, any other cost as per applicability as mentioned in various clauses,

Royalties, Rents, Stamp Duties, Central or State Government or Local body or

Municipal Taxes or Duties or any other duty / tax (applicable GST shall be

mentioned separately on Bill Invoice as per extant GST Laws at actual as per

prevailing rates as declared by Central Government), etc levied by the Central,

State Government or other Public bodies etc… and such other costs that are not

specifically mentioned herein but will be incurred by the contractor for the

satisfactory and timely completion of the work. The whole item rates shall be

deemed to include for everything mentioned in the specification, all leads & lifts,

contractor’s overheads & profits for due performance of the work under this contract

and such other costs that are not specifically mentioned herein but will be incurred

by the contractor for the satisfactory and timely completion of the work. The rates

shall also include cost for mobilization / demobilization of manpower, equipments,

materials, etc... as per work requirement.

The rates shall be firm for entire contract period and also during extension thereof,

if required and shall not be subject to any escalation in prices, idle charges for

labour, machinery, overhead expenses etc. No price escalation / idle charges shall

be due to any reason whatsoever. The value and/or quantum of work may be

increased or decreased depending upon day to day requirement. However, item

rates will remain unchanged and the payment shall be made as per the actual

quantity executed as informed & certified by GIPCL representatives.

The prices / item rates so derived based on final recovery of lowest offer from Bidder

shall remain firm till completion of the contract period and any agreed extensions

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

thereafter and shall not be subject to any other escalation, idle charges for labour,

machinery, overhead expenses etc. No price escalation / idle charges shall be

payable due to delay in work by contractor or due to non-availability of work front

by GIPCL or any reason whatsoever.

Contractor shall at his expense comply with all labour and industrial laws and such

other acts and statutes as amended from time to time as may be applicable to this

contract in respect to pay etc. On account of any default in respect of all liabilities

and in case of non-compliance of the above, the company can withhold their

payments till all legal liabilities are discharged.

The offer price shall be considering mobilization of all required manpower, tools &

tackles, materials, equipment, vehicles, consumables, etc… for timely and

satisfactory completion of all scope of work.

3. CONTRACT PERIOD

Contract period will be two years from the date of commencement (mobilization

period will be 15 days from the date of issue of LoI or Work Order whichever earlier)

or from the date of commencement as mentioned in work order.

GIPCL reserves the right to extend the Contract Period up to 03 (three) months at

the same rates, terms & conditions without any price escalation and entering into

any new contract.

The said Contract Period can be extended if mutually agreed upon by both the

parties up to one year and in such a case a revised work order shall be issued at

the same rates, terms & condition or at negotiated rates acceptable by both parties

i.e. the Company & the Contractor.

GIPCL reserve the right to short close the contract any time by giving one month

notice period without assigning any reason whatsoever.

4. TERMS OF PAYMENT

A. Condition of Payment:

The contractor shall raise the single invoice in duplicate (one original in physical

form and soft copy in MS Excel format as directed by Engineer-in-charge) for every

month in respect of the work performed or completed during the previous month

along with the documents as mentioned hereinafter. On receipt of the invoice

complete in all respects and with all the specified documents, the payment in

respect of the same shall be made within 21 days of such receipt of a complete

invoice as per the following terms of payment:

(i) 100% of monthly RA bill along with 100% taxes shall be released against

the work executed duly certified by GIPCL. Income Tax (IT) will be

deducted at source from monthly RA bills as per the rules in force.

(ii) Security deposit at 10% of annual contract value shall be submitted as

per clause no.: 1 of Section-C. Security deposit will be returned to the

Contractor without any interest after retention period of three months from

actual contract completion date as certified by Engineer-in-charge as per

clause no.: 1 of Section-C.

(iii) GST shall be paid along with bills after fulfillment of following terms.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

(a) Submission of copy of registration certificate issued by GST Authority

(to be furnished only once).

(b) Citing the GST Registration no., HSN Code and the date of issue of

registration certificate on invoices.

(c) Citing GIPCL’s GST no. along with contractor’s GST registration no.

and the date of issue of registration certificate on invoices.

(d) Claim of GST amount with percentage (%) separately shown on the

(e) The contractor shall be required to submit the proof of payment of GST

of previous month/quarter, as may be applicable as & when demanded

by GIPCL/Owner/company.

(f) Contractor shall inform the GIPCL in the event of its registration

certificate is cancelled or discontinued for whatsoever reason.

(g) The contractor shall also mention on their invoice the HSN/SAC code

as applicable under the GST laws under which GST is levied and a self-

certified authentic third-party evidence (www.cbic-gst.gov.in) shall be

adduced to that effect by the contractor.

(iv) At the time of submission of the first monthly RA Bill, the Contractor shall

submit a certificate from Engineer-in-charge regarding availability of tools &

tackles, equipments, vehicles etc at site. The Contractor shall also furnish the

checklist as per ANNEXURE-A enclosed with the Section-F of tender

document along with the RA bill of respective month.

(v) While making running account payment, the following deductions may be

made by GIPCL, if applicable,

a. Cost of materials issued, if any, by GIPCL and to the extent consumed in

b. Security deposit recoverable if any.

c. Advance on materials/work progress advance payments, if any.

d. Penalty for delayed delivery, penalty for delayed execution of work,

recovery of charges for the work done by other contractor due to delay or

any reason, if applicable.

e. Any other dues recoverable by GIPCL from the contractor under the

(vi) The contractor, along with monthly RA/final bill shall submit copy of P.F.

Challan, wages register, attendance sheet & ECR statement indicating the

employee and employer's P.F contribution with respect of employees

employed by him for the contract at GIPCL site along with format for

submission of these documents provided in Section-F (Annexure-H).

(vii) The Contractor shall submit his Final Bill within a period of three months of

the expiration or earlier termination of the contract or any extensions that may

be granted by GIPCL to the Contractor. GIPCL shall not entertain any bill for

any work item after expiration of period of four months.

(viii) The Contractor shall include all his claims in the Final Bill submitted by him

and accordingly the final bill submitted by the Contractor shall be deemed to

be inclusive of all and whatsoever the claims that the Contractor may have

from GIPCL. The Contractor shall not be entitled to claim any amounts which

are not mentioned in the Final Bill and the Contractor shall be deemed to

have waived any claims not mentioned in the Final Bill and shall not be

entitled to recover the same from GIPCL subsequent to the submission of the

Final Bill on any account and GIPCL shall stand absolved of all its liabilities

in respect of any such claims not raised by the Contractor in his Final Bill.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

B. Validity and Uniformity of Rates

The rates shall be valid for a period of two years of the Contract Period and shall

remain unaltered during the entire contract period & any further mutual agreed

5. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for

verification purpose of the bill:-

(i) Measurement sheets (both in soft copy and in physical form) of work done.

(ii) Bill of material stamped & signed by security at gate entry.

(iii) Certified Joint Measurement records of work done in the form of joint

inspection report duly signed by GIPCL’s authorized representative and

contractor’s supervisor in standard format.

(iv) Check list (Annexure-A in Section-F).

The bill will not be entertained without submission of above documents.

6. SUBMISSION OF STATUTORY COMPLIANCES WITH EACH BILL

Contractor shall submit each bill of work carried out along with following documents.

(i) Copy of statutory compliance like labour license, wages payment register, EC

Policy, PF paid Challan with ECR, TRRN confirmation by EPFO/Bank, Bank

statement, etc… along wage certificate pertaining to respective bill period /

previous month of bill period with Annexure-H provided in Section-F.

(ii) Notarized Indemnity Bond in case of Final bill.

(iii) No claim - No arbitration certificate as per Performa (Annexure-D in Section-

F), after the final bill amount is certified by GIPCL for payment and the same is

made known to the contractor by GIPCL & accepted by the contractor.

(iv) Final material reconciliations for free supplied Cement, reinforcement steel and

structural steel with final bill.

Bill submitted without any of the above documents shall not be processed for

7. MEASUREMENT & DAILY REPORTS

The unit of measurement will be as specified in respective item of Schedule

The contractor shall maintain day to day item wise and location wise record of

housekeeping work done duly verified by various concerned authorities pertaining

to utility cleaning, school building, open air theater cleaning, block cleaning, road

cleaning, parking area cleaning, toilet cleaning, disposal of waste materials, etc…

and shall submit the same with each RA bill for verification and passing of bill

accordingly. The bill will not be processed without submission of certified work done

Contractor shall be required to furnish satisfactory job completion report to

GIPCL on daily basis. The monthly bill payment shall be released based on

the certified reports of the works.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

7.1 Contractor should maintain one computer with printer for keeping daily records

and maintain the data.

7.2 The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on daily basis, the monthly bill

payment shall be released based on the certified reports of the works.

7.3 Inspection of work will be done by Engineer-in-Charge or his authorized

representative. If the work is not found satisfactory engineer in charge reserves

the right to take suitable action and shall be binding to the contractor.

Wherever any dispute regarding mode of measurement arise, the decision of the

Engineer-in-charge shall be final and binding to the contractor.

8. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 04 hours from the time

the intimation given by GIPCL.

b) Contractor shall provide sufficient nos. of supervisors who will be

responsible for supervision and execution of job in specified time. The

supervisors shall coordinate with the Engineer-in-charge of GIPCL for

proper execution of the job.

c) The resources required for execution of above jobs will vary from time to

time, hence contractor shall mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by him

for the work at his own cost.

9. QUANTITY OF WORK

The item wise estimated quantities/frequencies specified against various items of

Section-I of SoR (Section-E) are generally being operated in line with specified

estimated frequencies for two years and contractor should achieve these

frequencies with his best efforts and by arranging required resources & supervision.

Quantities mentioned in various items of Section-II of SoR (Section-E) are

estimated quantities which will be executed during contract period on as & when

required basis for which contractor shall arrange required nos. of manpower & other

resources separately as per instructions of Engineer-in-charge.

However, the Quantities or frequency of work may likely to be changed during the

course of contract period based on the requirement of Colony or any other

unavoidable circumstances. However, the rates shall remain firm. Contractor shall

have no any right for any compensation on ground of any addition or reduction in

scope of work / quantities within overall limits of awarded contract price. GIPCL

reserves the right to operate/increase or decrease quantities/frequencies of each

item or omit any item included in Schedule of Quantity / SoR at its discretion.

Contractor shall have no claim, whatsoever, on grounds of loss of anticipated profit

etc. on account of the same.

Contractors shall engage suitable manpower/workers of required nos. (skilled /

semi-skilled / unskilled as per scope of work) along with required tools & tackle,

consumables, materials as per work load and emergency situations throughout the

contract period to perform his contractual duties/scope up to the full satisfaction of

Engineer-in-charge / area representatives.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

In case, contract quantity/amount exhausted before completion of contract period,

GIPCL reserve the rights to increase the quantities or contract amount for

successful completion of entire contract period. Contractor shall responsible to

complete the particular job/service up to entire satisfaction of Engineer-in-charge.

The item rates remain firm & unchanged till completion of the contract and any

agreed extensions thereafter and shall not be subject to any escalation, idle charges

for labor, machinery, overhead expenses etc… for any reason whatsoever. The

quantum of work of individual item may be up to any extent depending upon

requirement. However, item rate remains unchanged. Under this contract,

contractor has to execute all work as per the Plant requirement.

10. Uniform: The contractor shall issue three pairs of stitched uniform to contract

workmen (Pant-Shirt for men and Sari-Blouse to women workers). However, brand

of fabric will be MAFATLAL. The color of the uniform shall be as indicated by

GIPCL. The uniform should be issued to workmen within one month from the date

of commencement of the Contract, otherwise penalty will be imposed.

11. Adhoc Allowance: Considering the inflation and financial conditions prevailing in

the market, to compensate the contract workers towards the benefits of adhoc

allowance, contractor shall pay specified additional adhoc allowances to the

specified workmen per month which is included in estimated cost.

12. Annual Health Check-up: As per Statutory requirement Contractor has to inform

workmen deployed at Site for Annual health check-up as per schedule prepared by

• The Contractor shall be responsible for payment of overtime wages to his workmen,

if any, in case they are required to work beyond the prescribed hours under the

applicable law as per applicable rates.

• The Contractor shall not engage workmen below the age of 18 years. Employment

of women shall be strictly according to applicable laws.

• The contractor shall conduct pre-employment medical check-up and periodic

medical check-up of his workmen employed by him as per applicable laws.

• The list is indicative in nature and not an exhaustive one. Any amendment /

alteration / Notifications or addition to the existing Law or a new statute shall

automatically and immediately become applicable.

13. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the

company will be applicable for this contract. The same is enclosed herewith.

Bidders are advised to go through the same. Where any portion of the general

conditions of contract is repugnant to or at variance with any provisions of the

special conditions of contract, then unless a different intention appears, the

provision of the special conditions of contract shall prevail to the extent of such

repugnancy of variance.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

PRICE BID FORMAT

(To be quoted online only through website:

https://tender.nprocure.com)

Description SoR Amount Above/Below Contractor's Total

(1) including GST (3) percentage to Quoted

(Rs.) (in Rs.) be filled by Amount in

(2) bidder (equal, (Rs.)

Surat Lignite Power Plant - 1,23,31,249.07 Equal

4X125 MW, BRC for Above

Housekeeping services for Below

Colony & School area at

Village: Nani Naroli for two

years of contract period

2026-28 as per SoR

(including 18% GST

NOTE: Bidders have to quote their offer in % (+, - or equal) on above total

estimated SoR value in online Price Bid only. The quoted percentage rate on

above SoR item rates (Section-D of this tender) shall be inclusive of all

approved quality materials, labour cost, equipments, supervision,

consumables, tools, tackles, profit & overheads, all taxes & duties (GST 18%

is considered on total estimated SoR value), etc…

At estimated SoR value (including GST)

______%age above the estimated SoR value (including GST)

______%age below the estimated SoR value (including GST

Note:- (1) Percentage rate offer/bid price on SoR value (including 18% GST) shall be quoted through online

(n)-Procure only. Hard copy of price bid shall not be considered/accepted.

(2) Evaluation of tender will be done on gross total quoted amount (including 18% GST).

SEAL & SIGNATURE OF TENDERER : __________________________________

NAME OF AUTHORISED PERSON : __________________________________

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

SCHEDULE OF QUANTITIES & RATES

SECTION-I REGULAR ITEMS FOR (2026-28)

Sr. Item Description Quantity Unit Rate Amount (Rs.)

1 Floor cleaning by sweeping, swabbing, wet

cloth of solution using phenyl (50 ml. Per

ltr. of water) and thereafter applying wet bulk

cloth of soap solution & then applying clean

water. Sweeping work includes collection of

all sorts of debris, cobwebs & other from all

areas and disposal of the same in the dustbin

(A) Executive Guest House :

A-(1). Kitchen and dining area (One times a

2 A-(2). Linking corridor, entrance lobby court

yards, TV Rooms, linen rooms, Common stair

cases @ 2 Nos, Paved slab areas / open

court yards etc. (Twice in a week - 52x2x2)

3 B. Executive Guest House - WING-II :

Linking corridor, entrance lobby court yards,

linen rooms, Common stair cases etc. (Twice

4 C - Executive Guest House - WING-lll :

C (1) Linking corridor, entrance lobby court

yards, linen rooms, Common stair cases etc.

(twice in a week - 52x2x2) @ 170 M2 208 Nos. 154.50

5 C (2) Cleaning of 20 nos rooms including

toilets (twice in a week - 52x2x2) @400 M2 as

per detailed specification and Instructed by

Engineer in-charge. (Toilet cleaning shall be

as describe in item no. 30) 208 Nos. 293.20

6 (D) Temple @ 25M2 (Twice in a Day -

7 (E) GIPCL ACADEMY :

E (1) Linking corridor, entrance lobby etc.

(Twice a day - 304X2X2) @ 1450 M2 1216 Nos. 900.10

8 E (2) Common stair cases (Once in a day -

9 E (3) Paved slab areas / open court yards

(Twice a week - 52x2x2) @ 500 M2. 208 Nos. 185.55

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Sr. Item Description Quantity Unit Rate Amount (Rs.)

10 F- Security cabin -gate no.-1 & D.R. etc. (Once

in day) (365X2)

11 Floor cleaning of Open terrace on roof by

sweeping includes collection of all sorts of debris,

cob webs, all dirt and dust, removing and

disposal of the same outside premises etc (once

in quarter per year - 4x2)

(1) Executive Guest House @300M2 8 Nos. 102.50

12 (2) Executive Guest House wing -II @100M2

13 (3) Executive Guest House wing -III @100M2

14 (4) GIPCL Academy @ 2100 SM

15 Floor cleaning by sweeping, swabbing, wet cloth

of solution using phenyl (50 ml. Per 25 ltr. of

water) and thereafter applying wet bulk cloth of

soap solution & then applying clean water.

Sweeping work includes collection of all sorts of

debris, cobwebs & other dirt from all areas of

rooms, stage platform area, walkways in front of

seats, sweeping & cleaning all seating steps and

outside corridor/waiting passage including

disposal of the same in the dustbins including

sweeping, cleaning and washing of the toilet

blocks, bathrooms including cleaning of walls,

top ceilings (only stage area), doors, removal of

dust from windows, cleaning of fans (only room

area) etc. of OPEN AIR THEATER as and when

required and as per instruction of engineer-in-

charge. 100 Nos. 789.40

16 Toilet Blocks:-Sweeping, cleaning and washing

of the toilet blocks, bathrooms, wash basins

sinks etc. in said premises once a week

complete including using necessary cleaning

materials like hard brooms, soft brooms,

brushes, mops, acids, fenayl & cleaning powder

(1). Ex. Guest House (3 Toilet blocks)

(i) 2 Urinals + 1 WC ---- 1 No.

(ii) 1 Urinal + 1 WC ---- 1 No.

(iii) 1 Urinal + 1 WC + 1 Bathroom --- 1 No.

Total : 3 Nos.(2x52) 104 Nos. 387.50

17 (2). VIP Guest House (3 Toilet blocks)

(i) 1 Urinal + 1 WC + 2 Wash basing ---- 1 No.

(ii) 1 Urinal + 1 WC + 3 Wash basing ---- 1 No.

(iii) 1 WC + Bathroom --- 1 No.

Total : 3 Nos.(2x52) 104 Nos. 387.50

18 (3). Town Centre (Including Swimming

pool)(4 Toilet blocks)

(i) 2 Urinals + 3 WC + 2 Wash basin --- 1 No.

(ii) WC + 3 Wash basin – 1 No (iii)

Urinal + 2 WC + 2 Wash basin – 1 No.

(iv) 2WC + 2 Bathrooms- 1 No

Total: 4 Nos.(2x52) 104 Nos. 463.35

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Sr. Item Description Quantity Unit Rate Amount (Rs.)

19 (4). GIPCL ACADEMY (5 Toilet blocks)

(i) PRINCIPAL Office-1 WC + 1 Wash basing -

(ii) STAFF 2WC +2 Wash basing – 1 No.

(iii) KIDS 2 WC + 1 Wash trough – 1 No.

(iv) G.F TOILET 06Urinal +13 WC +02 Wash

basing +04 WASHTROUGH.

(v) F.F TOILET 12Urinal + 14 WC + 4 Wash

basing +04WASHTROUGH

20 (5). GIPCL ACADEMY (New Wing Area) (5

(i) 04 WC + 1 Wash basing --- 1 No.

(ii) STAFF 1WC + 2 Wash basing – 2 No.

(iii) KIDS 4 WC + 6 Wash truff – 1 No.

(iv) G.F TOILET 08 Urinal + 05 WC + 04 Wash

basing +01WASHTRUFF.

(v) F.F TOILET 15Urinal + 6 WC + 8 Wash

21 Cleaning the inspection chamber, valve chamber

by removing silt, mud, garbage etc. complete, 585 Nos. 85.10

22 Cleaning the manhole by removing & disposing

the mud, slit, sewage etc. complete for depth up

23 Removing of chocking from gulley trap including

cleaning of grating including connecting pipes

from N.T. and removing & re-fixing the covers

etc. complete 125 Nos. 185.55

24 Cleaning & washing the water coolers at various

public building / office with cleaning powder like

VIM powder by using brushes & rinsing of the

water container as directed.(onece in week

25 Cleaning & washing the underground sumps

within specified time period with required

necessary tools, plants, ladder, ropes, cleaning

powder or bleaching powder including

dewatering the left our muddy & sandy water at

the bottoms taking out the mud / sand

Underground sump of colony having capacity of

2.5 lack liter approx. 4 Nos. 913.40

26 Cleaning & washing of overhead tanks within

specified time period with required necessary

tools, plants, wire ladders, wire brushes, shelves,

buckets, rope & cleaning powder or bleaching

powder etc. including removing & disposing mud

& send & disposing the same at place as

(a) Overhead Tank of colony raw water having

capacity of 1.00 lac liter. 4 Nos. 2236.30

27 (b) Overhead Tank of D10 Block, GIPCL

ACADEMY,VIP, EGH Wing-I, WING-II & lll

having capacity of up to 10000 liter. (9x8 No).

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Sr. Item Description Quantity Unit Rate Amount (Rs.)

28 (c) Overhead Tank of colony recycled water

having capacity of 1.00 lac. liter. 3 Nos. 2189.58

29 Cleaning & washing the O.H. Tanks of PVC/RCC

at various quarters as well as public buildings.

Capacity up to 1500 liters including cleaning of

open terrace surrounding with required

necessary tools, plants, wire ladders, wire

brushes, shelves, buckets, rope & cleaning

powder or bleaching powder etc. including

removing & disposing mud & sand & disposing

the same at place as directed.

30 Sweeping & cleaning of pathways inside colony

quarter blocks with necessary hard brooms,

wire brushes, mops & if required with fresh

water. The measurement shall be paid in nos of

block work done.(once in a week)

(a). Block - A Type - 2 Block

(b). Block - B Type -11 Block

(c) Block - C Type -7 Block

(d) Block - D Type -8 Block

(e) D-D10 Block-01 Block

(Block 29x52x2) 3016 Nos. 98.15

31 As per above for

(a) Block E Type-24 Block & F Type-04 Block

(Block 28x52x2) 2912 Nos. 44.40

32 Collecting & lifting of garbage from all the

quarters (500no) & public buildings of colony &

shifting using hand cart or tractor at designated

location in colony, segregating recycling

materials (plastic, tin, glass, paper) and bio-

degraded materials etc. complete as directed by

Engineer in charge. 730 Nos. 2906.20

33 Cleaning of entire Garbage yard by loading,

shifting and unloading of all the garbage form the

Garbage yard to designated location within lead

of 07 to 10 kms (one side) and maintain the dump

yard clean at every monthly. The scope of work

includes shifting of bio-degraded materials in

plant & disposal of non-biodegraded materials at

designated locations within 5-10 km area by

arranging necessary equipment like JCB,

Trucks/Tractor, Covering tapolin sheet etc.

complete as directed by Engineer-in-charge.

(In case if contractor arrange resources & clean

the entire Garbage yard and removed all

collected Garbage after one or two months’ time

instead of monthly, it will be considered as one

cleaning only) 24 Nos. 15890.00

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Sr. Item Description Quantity Unit Rate Amount (Rs.)

34 Cleaning of wall, top ceilings, doors, removal

of dust of dust from windows, cleaning of fans,

terraces, cob webs, etc. of :

(1) GET Hostel 96 Nos. 410.10

(2) EGH WING II 96 Nos. 410.10

(3) EGH WING lll 96 Nos. 410.10

(4) GIPCL ACEADMY 96 Nos. 410.10

(5) Temple 96 Nos. 205.00

39 Cleaning of common stair cases of ground

plus one type clusters, once in a week for

sweeping and moping, provided in all A, B, C,

D Type quarters including landings and

collecting the dust from there and disposing

the same to garbage bins including removing

dust from wall & ceiling (52x2x29x4). 12064 Nos. 20.50

40 Cleaning bitumen road & side pathways

(Twice a week) including grass cutting of area

between pathways & drain starting from

houses to main road for E&F type of quarters

by hand brooms including all cleaning of

waste, trees leaves etc. & disposal of the

same to dustbins as per instruction of

engineer in-charge '@ 2600 M2. 540866 SM 0.95

41 Cleaning of all bitumen road, side pathways &

area between pathways & drain including

cleaning of waste tree leaves etc. with

necessary hard brooms wire brushes, mops &

if required with fresh water & disposal of the

same to outside colony premises as per

instruction of engineer-in-charge.

(a) Main roads from Colony entrance to F2

blocks via. Town center, D2 junction- Once in

(b) All remaining roads-Once in a month and

(c) Car Parking Area etc.-Once in a month 700000 SM 0.95

42 Removal of dead birds / snakes etc. if found in

township area and disposal of the same

outside township area as per instruction of

engineer in charge 28 Nos. 281.90

43 Removal of dead cattle/dogs/cats etc. if found

in township area and disposal of the same

outside the township area as per instruction of

engineer in charge.

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Sr. Item Description Quantity Unit Rate Amount (Rs.)

44 Substation, floor, walls ceiling, ventilators,

doors, windows & cable trenches & open

terrace @ 125 M2 including keeping the area

clean around the sub-station in 5 meter of

area including removing grass from all

surrounding areas:- (Once in month).

i) Sub-station-I (2 x 12) 24 Nos. 174.30

45 ii) Substation-II (2 x 12 ) 24 Nos. 174.30

46 Cleaning of SSB areas (floor, walls &

ceilings) housed at back side of quarter block

in between two kitchen yards and below

garbage chute by sweeping (which includes

collection of all sorts of debris, cobwebs &

other dirt from all around the electric panels

including cleaning of cable trenches provide

below these all complete (once in Month) as

directed by engineer in-charge.

(i) Provided in quarters (2 x 12 ) 24 Nos. 61.67

47 (ii)Provided in town centre… 2 nos, Cricket

Ground Room, Temple Panel Room, GET,

Wing-ii & Wing-iii panel Room etc..(2 x 24 ) 24 Nos. 79.00

48 Cleaning of SSB rooms provided inside

colony by sweeping (which includes

collection of all sorts of debris, cobwebs and

other dirt) inside the room & cable trenches

including cleaning of floor, walls, ceilings,

ventilator, rolling shutter & 3 M radius area

surrounding the SSB rooms all complete as

directed by engineer- in-charge.

(i) Behind E4 & E5. (2 x 12) 24 Nos. 62.00

49 (ii) Behind E13 (2 x 12)

50 (iii) Behind E18 & 19 (2 x 12)

51 3. Sweeping, cleaning and washing of the

vacant quarters including toilet blocks,

bathrooms, wash basin sink etc. complete

before or after occupation of the quarter,

including using necessary cleaning

materials like hard brooms, soft brooms,

brushes, mops & cleaning powder etc.

(a) .A-Type (Carpet area – 500 Sq. Ft.) 3 Nos. 260.00

52 (b). B-Type (Carpet area – 700 Sq. Ft.) 40 Nos. 290.00

53 (c). C-Type (Carpet area – 800 Sq. Ft.) 155 Nos. 310.00

54 (d). D-Type (Carpet area – 1000 Sq. Ft.) 155 Nos. 385.00

55 (e). E-Type (Carpet area – 1300 Sq. Ft.) 5 Nos. 570.00

56 (f). F-Type (Carpet area – 1600 Sq. Ft.) 2 Nos. 670.00

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Sr. Item Description Quantity Unit Rate Amount (Rs.)

57 Disposal of all collected waste materials,

dust & other unwanted materials in various

area of colony during regular cleaning (as

per above scope of work & frequency) of

Roads, Pathways, Stair cases in Blocks,

approach of E & F Type, Public building,

Guest House etc.. once in a week by

arranging tractor & labour and also incluiding

loading, unloading & disposal of the all waste

materials out side the colony premises within

03 KM lead (one side) as directed by

engineer in-charge (4x24)

(In case if contractor arrange resources &

clean the all collected waste & unwanted

materials from various area of colony

fortnightly/ montly instead of weekly, it will be

considered as one cleaning only) 96 Nos. 3075.30

58 To operate and maintain the swimming pool

by supplying one cleaner & one operator

cum trainer on daily basis.

Following items to be carried out daily.

(1) Cleaning of swimming pool on daily basis

using suction sweeper attached with pump.

(2) Filtration of entire quality of water and

chlorination of water daily.

(3) Blow-down of back wash water from filter

& make of water for swimming pool.

Estimated SoR Value without GST >>>

Total Estimated SoR Value with GST >>>

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

SECTION-II HOUSEKEEPING SERVICES OF AS & WHEN REQUIRED BASIS

Sr. Description of work Quantity Unit Rate Amount

1 Supply of temporary unskilled manpower

(per day 08 hour duty) on as & when

required basis with required tools & tackles

and safety gears for miscellaneous

jobs/works such as cleaning of area,

material lifting & shifting works, etc… as

directed & required by Engineer-in-charge.

Contractor shall engage at least 50% male

labour of total labour requirement per day,

except unavoidable circumstances agreed

by Engineer-in-charge. 575.00 Man-day 494.40

2 Cleaning of storm water drains quarterly

(four) cleaning in a year in township covered

and open, including removal of tree leaves,

foreign materials dust, settle soil, stagnation

due to various reasons, removal of chocking

of water and disposal of all such debris as

specified by GIPCL. The drains are required

to be kept clean to ensure free flowing

throughout the year) Total length '@

mtr. 20800.00 Meter 4.35

3 Cleaning of area including Grass cutting

within 5 mtr. around the quarters (non paved

area outside of quarters) and triangular

portion between roads once in a three

months including cutting of grass & stage

one location of every block as directed by

engineer in-charge. Area @ 24000 m2

8.00 cleaning 49439.50

4 Cleaning of areas including cutting of Grass

including disposing of grass outside the

colony premises as directed by engineer in

charge. A) Children park

and LPG Godown @ 450 m2 8.00 cleaning 1112.39

5 Disposal of all unwanted vegetation (all

collected vegetations & cut grass after

operating above item no.3 once in a three

months) out side the colony premises within

lead of 03 KM (one side) by arranging

required resources like tractor with trolley

and necessary labours and also including

loading, unloading & shifting from various

area of colony etc. complete as directed by

engineer in-charge 8.00 Nos 31775.80

Estimated SoR Value without GST >>>

Total Estimated SoR Value with GST >>>

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

Section-I Section-II (As Total amount

Section-I Section-II (As Total amount

(Regular & When (Rs.)

activities) Required

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

LIST OF ANNEXURES & FORMS

CHECKLIST FOR PASSING THE BILLS

For the month of :

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day : M F Total

deployed in the month.

5) Details of Labour License : Valid up to for

6) Details of E.C Policy : Valid up to for

7) Documents attached for verification : Wage & Attendance Sheets.

for the previous month. Yes/No

P.F Challan Yes/No

8) Documents attached for verification : Bonus Payment Register

(in case of Final Bill) Yes/No

: Leave wage register Yes/No

9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Date : Signature of Contractor

with official stamp

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE

BY SELLER / CONTRACTOR

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS Gujarat Industries Power Company Limited having its office at

PO: Ranoli, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter

referred to as “The Company/Owner” which expressions shall unless

repugnant to the subject or context includes its legal representatives,

successors and assigns) has entered into a contract with M/s.

……………………………….. ………………………….(hereinafter referred to

as “Contractor(s)/ Seller(s)” which expression shall unless repugnant to the

subject or context includes their legal representatives, successors and

assigns ) for …………………………….on the terms and conditions as set out

inter alia, in the Company’s contract No./ work order

No.……………………………………………..date …………and various

documents forming part thereof hereinafter referred to as the “said contract”

which expression include all amendments, modifications and/ or variations

thereto and where as the Contractor(s)/ Seller(s) has agreed for due

execution of the entire contract and guarantees its performance including any

parts executed through any other agencies/ subcontractors

AND WHEREAS one of the conditions of the “said contract” is that

“contractor(s)/seller(s) shall furnish to the owner a Bank Guarantee from a

bank for….% (……….percent) of the total value of the “said contract” against

due and faithful performance of the “said contract” including performance

guarantee obligations of the contractor(s)/seller(s) for execution/ supplies

made under the “said contract.”

2. We …………………………….Bank having its branch office at ……….……..do

hereby agree and undertake to pay the amount due and payable under this

guarantee without any demur merely on a demand from the Company stating

that in the opinion of the Company, which is final & binding, the amount

claimed is due by reason of default made by the Contractor(s)/ Seller(s) in

performing any of the terms & conditions of the said Contract including defect

liability obligations, in fulfilling the performance guarantee obligation or loss

or damage caused to or would be caused to or suffered by the Company by

reason of any breach by the said Contractor (s)/ Seller(s) of any of the terms

& conditions of the contract. Any such demand made on the Bank by the

owner shall be conclusive as regards the amount due and payable by the

Bank under this guarantee. However our liability under this guarantee shall

be restricted to Rs.-------------------------(Rs ……………………only)

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the contractor(s)/ Seller(s) in

any suit or proceeding pending before any office, court or tribunal relating

thereto our liability under this present guarantee being absolute and

unequivocal. The payment so made by us under this bond shall be a valid

discharge of our liability for payment there under. Our liability to pay is not

dependent or conditional on the owner proceeding against the Contractor(s)/

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

4. The guarantee herein contained shall not be determined or affected or

suspended by the liquidation or winding up, dissolution or change of

constitution or insolvency of the said Contractor(s)/ Seller(s) but shall in all

respect and for all purposes be binding and operative until payment of all

money due or liabilities under the said contract(s)/ Order(s) are fulfilled.

5. This guarantee will remain valid up ____________________ days or

______________ whichever is earlier. The Bank undertakes not to revoke

this guarantee during its currency without previous consent of the

OWNER/PURCHASER and further agrees that if this guarantee is extended

for a period as mutually agreed between contractor & owner/purchaser, the

guarantee shall be valid for a period so extended provided that a written

request for such extension is received before the expiry of validity of

6. We ……………Bank further agree with the Company that the company shall

have the fullest liberty without our consent and without affecting in any

manner our obligations hereunder to vary any of the terms and conditions of

the said Contract(s)/ Order(s) or to extend the time of performance by the

said Contractor(s) Seller(s) from time to time or to postpone for any time or

from time to time any of the powers exercisable by the Company against the

said Contractor(s)/ Seller(s) and to forbear or enforce any of the terms and

conditions relating to the said Contract(s)/ Order(s) and we shall not be

relieved from our liability by reason of any such variation, or extension being

granted to the said Contractor (s) / Seller(s) or for any forbearance, act or

omission on the part of the Company or any indulgence by the Company to

the said Contractor(s)/ Seller(s) or by any such matter or thing whatsoever

which under the law relating to sureties would, but for this provision, have

affect of so relieving us.

7. Notwithstanding anything contained herein before, our liability shall not

exceed Rs…………….(Rupees…………only) and shall remain in force

till..……..Unless a demand or claim under this Guarantee is made on us

within three months from the date of expiry we shall be discharged from all

the liabilities under this guarantee.

Corporate Seal of the Bank

By its constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

E-Tender for “Surat Lignite Power Plant - 4X125 MW, Unit # I to IV: Biennial Rate Contract for Housekeeping

services for Colony & School area at Village: Nani Naroli for two years of contract period”. Bid No.:

SLPP/Civil/colony/Housekeeping/2026-28.

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS M/s.Gujarat Industries Power Company Limited having its Corporate

Office at PO: Ranoli, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter

called “The Company Owner” which expression shall unless repugnant to the

subject or context includes its legal representatives, successors and assigns) has

issued tender paper vide its Tender No…………………………for -----------------------

- (hereinafter called “the said tender”)to M/s.……………………………(hereinafter

called the said Tenderer(s)” which expression shall unless repugnant to the subject

or context includes their legal representatives, successors and assigns and as per

terms and conditions of the said tender, the tenderer shall submit a Bank guarantee

for Rs.………. (Rupees……………..only) towards earnest money in lieu of cash.

2. We ……………………………..Bank having its branch office at

……… do hereby undertake to pay the amount due and payable under this

guarantee without any demur, merely on a demand from the Company stating that

in the opinion of the company which is final and binding, the amount claimed is due

because of any withdrawal of the tender or any material alteration to the tender after

the opening of the tender by way of any loss or damage caused to or would be

caused or suffered by the Company by reason of any breach by the said tenderer(s)

of any of the terms and conditions contained in the said tender or failure to accept

the letter of Intent Agreement or that the amount covered under this Guarantee is

forfeited. Any such demand made on the Bank by the owner shall be conclusive as

regards the amount due and payable by the Bank under this guarantee, However,

our liability under this guarantee shall be restricted to an amount not exceeding

Rs………………..(Rupees………………..only).

3. We undertake to pay to the Company any money so demanded not withstanding

any dispute or disputes raised by the tenderer (s) in any suit or proceeding pending

before any office, court or tribunal relating thereto our liability under this present

guarantee being absolute and unequivocal. The payment so made by us under this

bond shall be a valid discharge of our liability for payment there under. Our liability

to pay is not dependent or conditional on the owner proceeding against the

4. The guarantee herein contained shall not be determined or affected or suspended

by the liquidation or winding up, dissolution or change of constitution or insolvency

of the said tenderer(s) but shall in all respect and for all purposes be binding and

operative until payment of all money due or liabilities under the said contract(s)/

Order(s) are fulfilled.

5. We ……………..Bank Ltd. further agree that the guarantee herein contained shall

remain in full force and effect during the period that would be taken for the

finalization of the said tender and that it shall continue to be enforceable till the said

tender is finally decided and order placed on the successful tenderer(s) and or till

all the dues of the company under or by virtue of the said tender have been fully

paid and its claims satisfied or discharged or till a duly authorized officer of the