Request for proposal for Empanelment of Consultancy Service for Third Party Inspection and PMC Services for Various Projects, i.e. Water Works, Drainage, Roads and Buildings Work of Rajkot Municipal Corporation (For Work Supervision)

POST QUALIFICATION CUM TECHNICAL BID

Request for proposal for Empanelment of Consultancy Service

for Third Party Inspection and PMC Services for Various Projects,

i.e. Water Works, Drainage, Roads and Buildings Work of Rajkot

Municipal Corporation (For Work Supervision)

Milestone dates for e-tendering are as follows:

1. Downloading of e-documents 24-07-2026 to 13-08-2026 up to

2. Pre-bid meeting in the O/o CITY

ENGINEER WEST ZONE

3. Last date for online submission of e - Tender

4. Submission of EMD, Tender fee and

other documents for verification by 20-08-2026 up to 18:00 Hrs

Regd. Post. A.D. / Speed Post

5. Opening of Technical Bid 21-08-2026 at 11:00 Hrs

6. Verification of submitted documents (EMD,

e - Tender fee, etc.)

7. Agency to remain present with original

documents for verification

8. Opening of Price Bid (For technically qualified 25-08-2026 at 11:00 Hrs (If

bidders only) Possible)

9. Bid Validity 120 Days

Tenders to be submitted to:

RAJKOT MUNICIPAL CORPORATION

SHRI HARISINHJI GOHIL BHAWAN

WEST ZONE, 150 FT RING,

RAJKOT- 360005 (GUJARAT)

RAJKOT MUNICIPAL CORPORATION

S.NO. PARTICULARS

01 Tender Notice

02 Notice to Intending Bidder

03 General details of work in brief

04 Memorandum of Work

05 Bid Evaluation

06 Time limit and Contract period

07 Consultancy Fees

08 Conditions of Contract

09 General Conditions of Contract

10 Information regarding consulting firm

13 Important instructions to TPI agency

14 Undertaking on earnest money surrender

15 Format 1- works data sheet

16 Format 2- CV for Professional Staff

17 Format 3- Composition of the Team Personnel and Task of each Team Member

18 Details of Key Personnel

19 Terms of reference and scope of TPI

20 Terms of reference and scope of PMI

1. Tender Notice

RAJKOT MUNICIPAL CORPORATION

Invites online tenders (https://tender.nprocure.com)

Request for proposal for Empanelment of Consultancy Service for Third Party

Inspection and PMC Services for Various Projects, i.e. Water Works, Drainage, Roads

and Buildings Work of Rajkot Municipal Corporation (For Work Supervision)

Type of works Tender Fees EMD

Request for proposal for

Empanelment of Consultancy Service

for Third Party Inspection and PMC Rs. 1,00,000/-(FOR

Services for Various Projects, i.e. TPI),

Water Works, Drainage, Roads and Rs. 3,00,000/- (FOR

Buildings Work of Rajkot Municipal PMC)

Corporation (For Work Supervision)

RMC reserves the right to accept or to reject the application of any of the intending

applicants without assigning any reasons thereof.

Other Details for Tender Notice as Below

All bidders must submit Bid security (EMD) as above either directly deposited in AXIS

BANK Account No.925020032594580 (Rajkot Municipal Corporation) IFSC Code

UTIB0000631 or submit at the below mentioned address in form of Demand Draft in

favour of "Rajkot Municipal Corporation", Rajkot, from any Nationalized Bank or

Scheduled Bank (except Co-operative Bank) in India. The receipt of professional tax

paid for current year, address proof, tender appendix details and ID proof shall have

to be submitted along with physical submission of required documents shall have to

be done at the below mentioned address:

RAJKOT MUNICIPAL CORPORATION

RAJKOT-(GUJARAT)

RAJKOT MUNICIPAL CORPORATION

2.1 NOTICE TO INTENDING BIDDER (INFORMATION TO BIDDER)

RMC invites online tenders from reputed, experienced firms for the work mentioned below

Request for proposal for Empanelment of

Consultancy Service for Third Party

Inspection and PMC Services for Various

Name of work : Projects, i.e. Water Works, Drainage,

Roads and Buildings Work of Rajkot

Municipal Corporation (For Work

Rajkot Municipal Corporation (RMC),

1. The Employer/ Client :

CITY ENGINEER (Sp.)

Representative/Contact RAJKOT MUNICIPAL

Person and Address of CORPORATION SHRI

the Employer/ HARISINHJI GOHIL BHAWAN

Communication WEST ZONE, 150 FT RING,

RAJKOT‐ 360005 (GUJARAT)

Rs. 4,500/- (DD in Favour of “RAJKOT

3. Tender fee : MUNICIPAL CORPORATION ” payable at

(FOR PMC) D.D in Favour of “RAJKOT

4. Earnest Money Deposit :

MUNICIPAL CORPORATION ” payable at

(FOR PMC) at the time of agreement

5. Security Deposit : Plus 5.0% of the actual work Cost When

The Work is Allotted to respective

6. Consultancy period : 3 Years from date shown in LoA

7. Tender Validity : 180 Days

CITY ENGINEER (Sp.)

RAJKOT MUNICIPAL

CORPORATION SHRI

Place of Opening of Bids :

8. (Technical & Financial) HARISINHJI GOHIL BHAWAN

WEST ZONE, 150 FT RING,

RAJKOT‐ 360005 (GUJARAT)

1. Tenders are invited on behalf of the RAJKOT MUNICIPAL CORPORATION for

the work mentioned as under Third Party Inspection consultancy and Project

Management Consultancy service for various Projects i.e., Water Works,

Drainage, Roads and Buildings Works of Rajkot Municipal Corporation.

2. Qualification Criteria:

The agency having registered in R&B/ Irrigation/ GWS&SB or with the State

Government, or with Semi-Government or Central Government, shall submit

the necessary attested copies of documents that fulfil the qualification criteria

as detailed below, along with the tender. The agency which is not capable of

meeting requirements listed below shall not be qualified for the works.

(a) Average annual turnover of last 3 financial years shall be at least Rs.

Crore in Third Party Inspection and Rs. 5.00 Crore in Project Management

Consultancy, Engineering Consultancy jobs only.

(b) Experience of having successfully completed similar works during last

Seven years ending on 31.03.25 as per the following.

Similar works means, Third Party Inspection / Project Management

Consultancy and Engineering Consultancy jobs of the various

Projects i.e., Water Works, Drainage, Roads and Buildings.

(c) Three similar completed works each costing not less than the amount equal

to Rs. 10.00 Crores

Two similar completed works each costing not less than the amount equal to

Rs. 15.00 Crores

One similar completed works each costing not less than the amount equal to

Rs. 25.00 Crore

Note: Enhancement factor at 10% per year will be applicable to arrive at

average annual turnover and experience and finalize the magnitude of work

done in last seven years

Sr. Year Multiplying factor

1 Current Year (2026-27)

2 Current Year - 1 (2025-26)

3 Current Year - 2 (2024-25)

4 Current Year - 3 (2023-24)

5 Current Year - 4 (2022-23)

6 Current Year - 5 (2021-22)

7 Current Year - 6 (2020-21)

8 Current Year - 5 (2019-20)

Applicant shall indicate actual figures of cost and amount for the works

executed by them in the schedule without accounting for the above mentioned

3. The work is to be carried out as described under memorandum of works

specified in this tender document and requires to be completed within a time

specified in the work order as well as the time mentioned in the tender

4. Joint Venture is not allowed at all for this tender.

5. Consultant should have their office in Rajkot city or otherwise they have to

give a written undertaking for opening the Branch office in Rajkot within

15 days of allotment of work to facilitate the work.

6. Bidder shall get acquainted with the Project conditions sufficiently in advance

of the date fixed for submission of the tender and shall have satisfied himself

as to the nature of work to be executed. The Bidder shall be deemed to have

full knowledge of all the relevant engineering documents, etc. whether he

inspects them or not.

7. Bidder shall submit his tender in ONLINE & PHYSICAL format as described

‐ EMD and Tender fee: Online Data Entry and Instruments in Physical

‐ Technical Bid: as stated under para 9(b); Online and physical

‐ Price bid: Online Only

8. (a) COVER-1: EARNEST MONEY DEPOSIT

The Bidder shall submit Earnest Money Deposit of Rs. 1,00,000/-(FOR

TPI), Rs. 3,00,000/- (FOR PMC) and Tender Fee Rs. 4,500/- on the

name of "The Commissioner, Rajkot Municipal Corporation" payable at

RAJKOT in form of DD. The Demand Draft of the Tender Fee shall be

drawn from any Nationalized/Scheduled Bank. The Tender Fee is non-

To be submitted in a separate envelope as part of the Technical Bid. The EMD

of the successful bidder shall be returned after the submission of the security

deposit. EMD to other bidders shall be returned after 180 days of the opening

of Tenders or selection of PMC / consultant whichever is later.

(b) COVER-2: QUALIFICATION-CUM-TECHNICAL BID DOCUMENTS

1. Application letter / Forwarding letter showing the details of documents

submitted on the company's letterhead.

2. Post-qualification cum technical bid duly signed

3. Information regarding firm (refer format) along with the supporting

documents in order like registration with various organizations, company's

establishment details (types of company/year of establishment/years of

experience/registration/ partnership deed), power of attorney holder /

authorized representative for signing tender documents, PF registration,

IT registration with PAN number, Good and Service tax registration, Details

regarding company's Bankers, ISO certification/accreditations, annual

financial turnover of last three years (2025-’26, 2024-’25 & 2023-’24)

prepared and attested by Charted Accountant.

(copy balance sheet, IT returns, Audit report, Profit & Loss account),

Blacklisted/abandoned work/litigation history, etc.

4. Affidavit as per the format given on stamp paper of Rs. 300 (refer to

5. Declaration form on stamp paper of Rs.300 (refer format).

6. Bank solvency of Rs. 25 lacs from Nationalized/Schedule bank.

7. Works considered by the Bidder for post qualification criteria with full

details of works (refer format). Attested copies of certificates from head of

the office concerned for completion of the works.

8. List of the works already completed for the works which are not

considered for post qualification but executed (refer format). Attested

copies of certificates from head of the office concerned for completion of

9. List of the works on hand along with attested copies of work orders,

interim certificates, if any shall also be attached as a supporting

document (refer format).

10. Passport size photographs of all the partners (in case of partnership firm)

and the person who is holding the power of attorney for signing the tender

to be fixed on relevant page of the post qualification-cum-technical bid

11. Details regarding Technical establishment / staff with their names,

qualifications, experience, bio-data, set-up, key personnel, etc. TPI/PMC

agency shall submit the information of the staff establishment to be

deployed for this work also (refer format).

12. Based on the scope of work described in this tender, agency may also

prepare and submit a responsibilities proposal covering a methodology

work plan to execute their work and different tasks involved in this job.

13. Any other information considered necessary but not included above.

(c) COVER -3: MAIN TENDER COVER

The above said TWO sealed covers (i.e., Cover-1 & 2) shall be placed in

Cover-3 with the name of work written outside the cover as "Third Party

Inspection consultancy / Project Management Consultancy service for

various Projects i.e., Water Works, Drainage, Roads and Buildings

Works of Rajkot Municipal Corporation” name and address of the Bidder,

tender notice number, etc. and to be submitted in physical format to the

City Engineer (Sp.), West Zone, RAJKOT MUNICIPAL CORPORATION, on or

before the date mentioned under tender notice through Registered / Post

only. Tenders received after the time and date specified in the tender

notice will not be opened and will stand rejected.

9. Submission of a tender by the agency shall mean that he has read tender

notice and contract documents and has made himself aware of the scope of

the work to be done and conditions that may be required by him in carrying

out the work and of local conditions and laws and bye-laws of the

Government, RAJKOT MUNICIPAL CORPORATION and other factors bearing

influence on the execution and cost of the works.

10. Tender shall be stand rejected if:

1. The Bidder proposed any alternation in the work specified or any

conditions or corrections made in the technical /price bid.

2. Any eraser is made in the tender unauthenticated or any page(s) is /

are removed or replaced.

3. The Bidder shall submit the tender which satisfied each and every

conditions laid down in the Tender notice and documents, failing which

the tender will be liable for rejection.

4. Stipulates the validity period less than what is stated in the for more

tender deviating from terms and condition of contract.

5. Does not quote his rates inclusive of income tax, Central taxes or any

other taxes in his rates.

6. Does not disclose the full names and address of all his partners in the

case of partnership firm.

7. Does not fill in and sign the tender form as well as the bill of quantities

and rates, annexure, specification, etc.

8. Does not pay the Earnest Money Deposit / Tender fee by Demand Draft.

9. Does not submit the tender before the stipulated time and specified date

in the Account Office as directed.

10. Does not quote the rates for each part of the Price-bid.

11. Does not attach the sufficient documents mentioned in the post-

qualification cum technical bid.

1. All corrections, additions or posted slips to be initialed by the Bidder.

2. All pages of tender documents should bear initial of the Bidder.

3. The Bidder shall submit the tender which satisfies every condition laid

down in this notice and tender documents, failing which the tender

is liable for rejection.

4. Notice of inviting tenders shall be a part of the contract documents.

5. Acceptance of tender/quotation will rest with the competent authority

of RAJKOT MUNICIPAL CORPORATION, who does not bind himself to

accept the lowest and reserves the right to accept or to reject any or all

quotations/tenders and no reasons will be given for acceptance or

rejection thereof.

6. Tender once offered cannot be withdrawn except with the permission of

head of the concerned department, RAJKOT MUNICIPAL CORPORATION.

7. The successful agency shall require entering into agreement with

RAJKOT MUNICIPAL CORPORATION after receiving the work order for

the said work from RMC.

8. It will be presumed that prices quoted are inclusive of all taxes and no

claim will be entertained for payment of extra taxes on the bills

submitted by them. Excluding GST any changes by govt. will be

12. The price bid will be opened only after qualification process.

13. The PMC/TPI agency shall be responsible for regular inspection,

monitoring, and ensuring compliance with all applicable safety standards,

labour laws, safety regulations, and guidelines issued by concerned authorities

at the project site. Any safety deficiencies observed shall be immediately

brought to the notice of the concerned contractor, corrective actions shall be

ensured, and the same shall be documented in the inspection/reporting

14. During execution of the works, the agency shall coordinate at

technical and administrative levels with the Roads Department, PGVCL,

Railway Authorities, Telecom Agencies, and other Government/Semi-

Government organizations as required to ensure smooth implementation of

the project without hindrance.

15. As per the empanelment/work order conditions, the agency shall

deposit a Security Deposit of Rs. 2,00,000/‐(FOR TPI), Rs. 6,00,000/- (FOR

PMC) at the time of agreement Plus equivalent to 5% (Five Percent) of the

total contract value separately. Recovery of the Security Deposit from running

bills shall not be permitted.

16. If, during the course of execution, Rajkot Municipal Corporation

finds the services, quality of performance, progress, or methodology adopted

by the agency to be unsatisfactory, RMC shall have the absolute right to assign

the remaining work to another agency without prior notice to or consent from

the agency. The agency shall not be entitled to raise any objection, claim, or

demand compensation in this regard.

17. Where the agency is appointed as PMC, it shall, whenever required

by Rajkot Municipal Corporation, carry out independent proof checking of

structural designs, hydraulic designs, and other technical designs and submit

a certified opinion/report. No additional remuneration shall be payable for

such services unless specifically approved otherwise by RMC.

18. For all projects under the Defect Liability Period, the agency shall

submit a detailed DLP monitoring report every three months. In case of any

defects observed, the agency shall ensure timely rectification through the

concerned contractor by undertaking necessary coordination, follow-up,

supervision, and deployment of required staff.

19. The PMC/TPI agency shall prepare and submit detailed

presentations at intervals specified by Rajkot Municipal Corporation covering

project progress, quality control measures, financial status, key

issues/constraints, and proposed future action plans.

20. No change in the key technical personnel deployed at the site shall

be made without prior written approval of Rajkot Municipal Corporation. Any

proposal for replacement shall be accompanied by details of personnel

possessing equivalent or higher qualifications and experience. Such changes

shall be implemented only after obtaining written approval from RMC.

21. The staff deployed by the agency shall, under the guidance of

Rajkot Municipal Corporation officials, diligently perform all responsibilities

related to quality control, timely project implementation, documentation,

inter-departmental coordination, and technical consultancy services.

22. Project Impact Report Must be submitted of each Individual Project

by Relative TPI / PMC Agency.

The above conditions shall form an integral part of the General and Special

Conditions of Empanelment for PMC/TPI agencies of Rajkot Municipal

Corporation. Acceptance and compliance with all such conditions shall be

mandatory for the empaneled agency.

SIGNATURE OF THE BIDDER CITY ENGINEER

Address RAJKOT MUNICIPAL CORPORATION

3.1 GENERAL DETAILS OF WORK IN BRIEF

1. NAME OF WORK:

Request for proposal for Empanelment of Consultancy Service for Third Party

Inspection and PMC Services for Various Projects, i.e. Water Works, Drainage,

Roads and Buildings Work of Rajkot Municipal Corporation (For Work

2. Concern office:

3. Tender cover to be superscripted as:

• Third Party Inspection consultancy and PMC service for various

Projects i.e., Water Works, Drainage, Roads and Buildings Works of

Rajkot Municipal Corporation

• Tender Notice No.

• Name and Address of Bidder

4. Filled tender to be sent to:

RAJKOT MUNICIPAL

CORPORATION SHRI HARISINHJI

GOHIL BHAWAN WEST ZONE,

RAJKOT- 360005 (GUJARAT)

SIGNATURE OF THE BIDDER CITY ENGINEER

Address RAJKOT MUNICIPAL CORPORATION

4.1 MEMORANDUM OF WORKS

1. NAME OF WORK:

Request for proposal for Empanelment of Consultancy Service for Third

Party Inspection and PMC Services for Various Projects, i.e. Water Works,

Drainage, Roads and Buildings Work of Rajkot Municipal Corporation (For

Work Supervision)

2. Security Deposit Rs. 2,00,000/‐ at the time of agreement and 5.0% of the actual work Cost

(2.5% at the time of allotting project and remaining 2.5% deduct from R.A Bill)

3. Compensation for delayed work :0.1% of work order Cost per

day, subject to a maximum of

10% of the Work order value of

4. Tender validity period :180 days from the last date

of submission of tender

5. Schedule for works

Contract Period :36 Months

SIGNATURE OF THE BIDDER CITY ENGINEER

Address RAJKOT MUNICIPAL CORPORATION

5.0 BID EVALUATION

After the technical evaluation is completed, the Client shall notify,

those Bidders whose Proposals qualifying the desired criteria,

indicating the date, time, and location for opening of Financial

Proposals. (Bidders’ attendance at the opening of Financial Proposals

is optional). The Financial Bid under the second part shall be opened

of only those Bidders whose pass in Technical evaluation.

5.1 Negotiations

After opening of the Financial Bid, RMC may carry out the Negotiations

with any or all the bidders at its discretion.

RMC shall prepare minutes of the negotiations which will be signed by

the Client and the Consultant.

If the proposal which do not fulfil all or any of condition or are

submitted incomplete in any respect or are conditional proposal, will

be rejected. Municipal Commissioner reserves the rights to reject all

the proposals or reduce/increase the Scope of Work up to any extent

without assigning any reason thereof.

5.2 Award of Contract

 After completion of negotiations, the Client shall award the contract

to the lowest Bidder L1.

 RMC can Empanel other qualified agency at rate of L1.

6.0 TIMELIMIT AND CONTRACTPERIOD

Time limit for contract period shall be 3 years from the date of

work order. However, RMC / Client may extend the time period up to

completion of the contractor's work. No extra payment or rise in fee

shall be paid for t h e extension of time.

7.0 FEES AND PAYMENT

• Charges of TPI/PMC agency shall be on % basis of actual amount

of work executed based on PMC report as the case may be including

all site / quarry/ factory visits.

• Payment shall be excluding the tax which shall be paid as extra on

fee at the rate prevailing from time to time of the payment and as

per the Government rules

• TPI/PMC charge is on percentage basis of project cost and will be

paid accordingly.

• Bidder / TPI / PMC agency shall make their own arrangement for to

and from for site visit, factory visit within Gujarat. Outside visit shall

be for testing and inspection of engineering materials to be used for

the project, charges for travel expenses, district allowances, out

of pocket expenses, lodging, boarding etc. shall be borne by the

TPI/PMC agency.

• All payment shall be done to TPI/PMC agency through local cheque

• TPI/PMC agency shall submit their bills as per bills received of

respective project work.

8.0 CONDITIONS OF CONTRACT

Unless the context otherwise required, the following terms whenever

used in this tender have the following meanings.

• "Applicable law"- means the laws and any other instruments having

the force of law in India (as they may be issued and in force from

time to time) to which these conditions of Contract are attached

• "Government"-means the Government of India, Government of

• "Services" means the work to be performed by the Agency /

TPI/PMC agency as described in the tender here to.

• “RMC, Client, Employer” means, RAJKOT MUNICIPAL

CORPORATION, having its office located at RAJKOT.

• “Party” means the client or the Bidder/ Agency /TPI agency/ TPI/

PMC agency / firm as the case may be and parties mean both of

• “TPI” means Third party inspection agency and successful Bidder

• “Engineer-in-charge” - Client's authorized representatives /

Director(Projects)

• “Contractor” - A person or agency/ firm to whom Client has awarded

the execution of work of the project on which TPI has to perform

their work and duties

Taxes and duties

The RMC will make the payments after deducting the taxes from the bill.

TPI/PMC agency shall pay all other taxes, duties, fees and other

imposition as may be levied under the applicable law from time to time.

Overall responsibility regarding any taxes, levies, etc. shall be on part of

TPI/PMC agency.

(a) For the purposes of this tender, Force Majeure means an event

which is beyond the reasonable control of a party, and which makes

a party's performance of its obligations here under impossible of so

impractical as reasonably to be considered impossible in the

circumstances, and includes, but is not limited to, war, riots, civil

disorder, earthquake, fire explosion, storm, flood or other adverse

weather conditions, strikes, lockouts or other industrial action

(except where such strikes, lockouts or other industrial action are

within the power of the Party invoking Force Majeure to prevent),

confiscation or any other action by the Government Agencies.

(b) Force Majeure shall not include (i) any event which is caused by the

negligence or intentional action of a Party nor (ii) any event which a

diligent party could reasonably have been expected to both.

(c) Force Majeure shall not include in sufficiency of funds or failures to

make any payment required here under.

Measures to be taken:

(a) A party affected by an event of Force Majeure shall take all

reasonable measures to remove such party in ability to fulfill its

obligations here under with a minimum of delay.

(b) A Party affected by an event of Force Majeure shall notify the other

party of such event as soon as possible and in any event not later

than 14 days following the occurrence of such event providing

evidence of the nature and course of such event and shall similarly

give notice of the restoration of normal condition as soon as possible.

(c) Party shall take all responsible measures to minimize the

consequences of any event of forced Majeure.

Extension of time

Any period with a party shall complete any action or task shall be

extended for a period equal to the time during which such party was

unable to perform such action as a result of forced Majeure.

Not later than 30 days after the TPI/PMC agency, as a result of an event

of Forced Majeure, has become unable to perform a material portion of

the services, the party shall consult with each other with a view to

agreeing on appropriate measures to be taken in their circumstances.

The RMC may by written notice of suspension to the TPI/PMC agency,

suspend all payments here under If the TPI/PMC agency fails to perform

any of their obligations including carrying out of the services provided

that such notice of suspension

(i) shall specify the nature of the failure and

(ii) shall request the TPI/PMC agency to remedy such failure within the

period not exceeding 30 days after receipt by the TPI/PMC agency of such

notice of suspension.

The RMC may take action by not less than 30 days’ written notice of

termination to the TPI/PMC agency. Such notice to be given after the

occurrence of any of the events specified in paragraph (a) to (e) of this clause

terminates this contract.

a. If the TPI/PMC agency fails to remedy a failure in the performance of their

obligations here under as specified in a notice of suspension, pursuant to

clause here in above within 30 days of receipt of such notice of suspension

or within such further period as the RMC may have subsequently approved

b. If the TPI/PMC agency become (or If the TPI/PMC agencies consist more

than one entity, if any of their members becomes) insolvent or bankrupt or

enter into any agreement with their creditors for relief of debt or take

advantage of any law for the benefit of the debtors or go into liquidation or

receivership whether compulsory or voluntary.

c. If the TPI/PMC agency submit to the RMC a statement which has a

material effect on the right, obligations or interests of the RMC and which

the TPI/PMC agency know to be false.

d. If as a result of forced Majeure TPI/PMC agency are unable to perform the

material portion of the service for a period of not less than 60 days or

e. If the RMC, in its sole discretion and for any reason what so ever decides to

terminate the TPI/PMC agency.

OBLIGATIONS OF THE TPI/PMC AGENCY – General Standard of

The TPI/PMC agency shall perform the Services and carry out their obligations

with all due diligence, efficiency and economy, in accordance with generally

accepted professional techniques and practices, and shall observe sound

management practices and employ appropriate advanced technology and safe

and effective equipment, machinery, materials and methods. The TPI/PMC

agency shall always act, as faithful advisers to the RMC and shall at all times

support and safe guard the RMC's legitimate interests.

Law Governing Services

The TPI/PMC agency shall perform the services in accordance with the

Applicable law. The RMC shall advice the TPI agency in writing of relevant local

customs and the TPI/PMC agency shall after such notifications, respect such

Documents related to project–RMC property

All the data, reports, drawings, etc. generated, prepared and submitted by

the TPI/PMC agency as a part of this job shall remain property of RMC.

Documents prepared by the TPI agency shall be property of the RMC. All plans,

drawings, specifications, designs, reports and other documents prepared by

the TPI/PMC agency in performing the services shall become and remain the

property of the RMC and the TPI/PMC agency shall not later than upon

termination or expiry of this contract, deliver all such documents to the RMC

together with a detailed inventory thereof. The TPI/PMC agency may retain a

copy of such documents. Restrictions about the further use of these

documents, if any, shall be specified in the schedule of contract.

9.0 GENERAL CONDITIONS OF CONTRACT

All conditions given in the clauses appearing here in after shall be deemed to

form part of the contract and shall be deemed as supplementary to the same.

These conditions shall be binding on the TPI/PMC agency in the same manner

as other terms and conditions in this contract.

The party whose tender may be accepted (there in after called the TPI/PMC

agency, which Expression shall unless excluded by or repugnant to the context

include his heirs, executors, administrators and assignees) shall (within

days of the receipt by him the written intimation regarding acceptance of his

/ their tender) deposit with Engineer-in- charge in D.D / FD security deposit

to The RAJKOT MUNICIPAL CORPORATION, RAJKOT. As per Tender Condition.

In any case in which under any clause or clauses under this contract, the

TPI/PMC agency shall have tendered himself liable to pay compensation

amounting to the whole of this security deposit whether paid in one sum or

deposited by installments or in the case of abandonment of the work owing to

serious illness or death of the TPI/PMC agency or any of the following courses,

as he may deem best suited to the interest of the work.

(a) To rescind the contract (of which recession notice in writing to the

TPI/PMC agency under the hands of the client shall stand conclusive evidence

and in that case security deposit of the TPI/PMC agency shall stand forfeited

and be absolutely at the disposal of client.

(b) To carry out the works, or any part of the work debiting to the TPI/PMC

agency, the cost of such work (as to the correctness of which cost and price

the certificate of Engineer in charge shall be final and conclusive against the

TPI/PMC agency and crediting him with the value of the work done, in all

respects in the same manner and at the same rates as if it had been carried

out by the TPI/PMC agency under the terms of this contract and in that case

the certificate of the Engineer-in-charge as to the value of the work one shall

be final and conclusive against the TPI/PMC agency.

(c) If the TPI/PMC agency is an individual or proprietary concern and the

individual or the, proprietor dies, then unless the accepting authority is

satisfied that legal heirs representatives of the individual TPI/PMC agency or

of proprietary concern, are capable of carrying out and complete the contract,

the accepting authority shall be entitled to cancel the contract as to its

incomplete part by forfeiting the security deposit without RMC being in any

way liable to payment of any components to heirs of the deceased TPI/PMC

agency on account of the cancellation of the contract. The decision of the client

that the legal representatives.

The TPI/PMC agency shall not assign or sublet without written approval of the

Engineer-in-Charge, the work contracted and if the TPI/PMC agency shall

assign or sublet his contract or attempt to do so, or become insolvent or make

any composition with his creditors or, attempts to do, for the engineer-in-

charge may, by notice in writing, rescind the Contract. Also, if any bribe,

gratuity gift, loan, perquisite, shall either directly or Indirectly be given,

promised, or if offered by the TPI/PMC agency, or any of his servants or agents

to any public office or person shall become in anyway, directly or indirectly

interested in the contract the engineer-in-charge by giving notice in writing

rescind the contract.

In the event of contract being rescinded, the security deposit of the TPI/PMC

agency shall there upon stand forfeited and absolutely at the disposal of the

client and the same consequences shall clause here of and in addition, the

TPI/PMC agency shall not have been titled to recover or be paid for any work

for actually per formed under the contract.

The time allowed for carrying out the work as entered in the tender shall

strictly be observed by the TPI/PMC agency and shall be reckoned the date on

which the order to commence work is given to the TPI agency.

If the progress of any particular portion of the work is unsatisfactory, the

Engineer-in- charge shall not be withstanding general progress of the work is

satisfactory in accordance with clause been titled to take action under cl.2(a),

2(b) and 2(c) above after giving 10 days’ notice in writing to the TPI/PMC

agency. The TPI/PMC agency will have no claim for compensation for any loss,

sustained by him owing to such action.

If at any time after the execution of the contract documents, the Engineer-in-

charge shall for any reason whatsoever require the whole or any part of the

work as specified in the tender, to be stopped for any period or shall not

require the whole or part of the

work to be carried out at all or to be carried out by the TPI/PMC agency, RMC

shall give notice in writing of this fact to the TPI/PMC agency who shall there

upon suspend or stop, the work totally / partially, as the case maybe. In any

such case, expect as provided here under, the TPI/PMC agency shall have no

claim to any pay mentor compensation whatsoever on account of any profit

or advantage which he might have derived from the execution of the work in

full but which he did not so derive in consequence of the full amount of the

work not having been carried out, or on account of any loss that he may be

put to on purchase or for unemployment of staff recruited by him, he shall not

also have any claim for Compensation by reason of any alteration having been

made in the original conditions of contract and instructions involving any

curtailment of the work from that originally contemplated.

In the event of any deficiency in service from TPI/PMC agency, the contract

shall be rescinding with immediate effect and the security deposit of the

TPI/PMC agency shall there upon stand forfeited and absolutely at the disposal

Under no circumstances whatsoever, shall the TPI/PMC agency be entitled to

any compensation from client on any account, unless the TPI/PMC agency

shall have submitted a claim in writing to the Engineer-in-charge within one

month of the cause of such claim occurring.

All sums payable by a TPI/PMC agency by way of compensation under any of

the conditions shall be considered as a reasonable compensation to be applied

to, as required by the client, shall be without reference to the actual loss,

damage sustained and whether any damage has or has not been sustained.

The expression "works" or "work" where used in these condition shall, unless

there be something in the subject or context repugnant to such construction

be construed to mean the work or works, contracted to be executed under or

in virtue of the contract, whether temporary or permanent, and whether

original, altered, substituted or additional.

The TPI/PMC agency shall not enter upon or commence any portion of work

except with the written authority and instructions of the Engineer-in-charge

or of his subordinate- in-charge of the work. Failing such authority, the

TPI/PMC agency shall have no claim to ask for payment for such work done if

All works to be executed under contract shall be executed under the directions

and subject to the approval in all respects of the Engineer-in-charge or his

authorized agent who shall be entitled to direct at what point or points and in

what manner they are to be commenced, and from time to time throughout

the construction period.

Payment to TPI/PMC agency shall be made by cheque drawn on any Bank at

If the TPI/PMC agency shall desire an extension of the time for completion of

the work on the ground of his having been unavoidably hindered in its

execution or on any other ground, he shall apply in writing to the Engineer-

in-charge within 30 days from the date on which he was hindered as a foresaid

or on which the cause for asking for extension occurred. The Engineer-in-

charge if in his opinion considers that there are reasonable grounds for

granting an extension, may refer to client for considering grant of such

extension being necessary or proper. The decision of the client in this matter

shall be however final.

Any TPI/PMC agency who does not accept all these conditions as above shall

not be allowed to tender this work.

Disputes, if any, shall be discussed and mutually settled. In case of

disagreement, the same shall be referred to Chief Executive Authority RMC. If

the said dispute is not solved, the same shall be referred to the Court subject

to Rajkot Jurisdiction only.

If the TPI/PMC agency fails to complete the work, the Chief Executive

Authority RMC, take actions in accordance to clause2 (a) or (b) or (c) of the

Contract, in such cases, the remaining work has to be carried out by

advertising the tender for the remaining work and the whole administrative

process right from inviting the tenders to finalizing the tender etc. will have

to be carried out by RMC.

For this, repetition a fixed amount of Rs. 25,000/- shall be recovered from the

original TPI/PMC agency towards the cost re-advertisement and other

administrative charges incurred by the department in finalizing the contract

for the remaining work. In case however a separate advertisement is issued

for a single work, actual cost of advertisement shall be recovered. Such

recovery shall be in addition to the recoveries to be made under clause-2 of

such other relevant clauses.

No price escalation shall be paid by RAJKOT MUNICIPAL CORPORATION in any

SIGNATURE OF THE BIDDER CITY ENGINEER

Address RAJKOT MUNICIPAL CORPORATION

10.0 INFORMATION REGARDING CONSULTING FIRM

2 Address with Email id

3 Phone / fax / mobile

4 Contact person details

5 Registration No.

6 Type of organization Proprietary/

Partnership/ Private limited/ Public

limited/ Public undertaking etc.

7 Year of establishment

8 Year of experience

9 Name and particulars of the

authorized representative for the

details furnished here under/ power

of attorney holder

10 PF registration certificate

12 Service tax registration

13 Name of Bankers with full address

14 Total financial turnover detail for last

three years with supporting

15 Has the applicant or his partner or

shareholder been blacklisted in the

past by any client.

16 Details of works if any abandoned by

the agency / client

17 Applicant shall provide information on

any history of litigation or arbitration

resulting from contractor currently

under execution

11.0 AFFIDAVIT*

1. I / we under signed, do here by certify that all the statements made in

the required attachments are true and correct.

2. The under signed also hereby certifies that neither our firm / agency

M/s …………………………… nor any of its constitute partners have abandoned any

work or any contract awarded to us for such works have been rescinded,

during last Seven prior to the date of this application.

3. The under signed hereby authorized(s) and request(s) any bank,

person, firm or Corporation to furnish pertinent information deemed necessary

and request by the Department to verify this statement or regarding my (our)

competence and general reputation.

4. The undersigned understands and agrees that, further qualifying

information may be requested, and agrees to furnish any such information at

the request of the client.

*To be submitted on Non-Judicial Stamp paper of Rs. 300/- duly signed by

authorized Notary.

Signed by an authorized PERSON of the Firm / agency

12.0 DECLARATION*

1. I / we agree that, the decision of the Rajkot Municipal Corporation in

post qualification / selection of applicants will be final and binding to me / us.

2. All the information and data furnished here with correct to my / our best

3. I/we agree that, we have no objection, if inquiries are made about our

works, its related areas and any other inquiry regarding all details, projects

and works listed by us in the post qualification documents at any stage.

4. I/we undersigned on behalf of our firm M/s ………………………………… hereby

give an undertaking that I/we am/are jointly and severally responsible to meet

the liabilities over and above the business of the firm and make good the

above financial loss sustained by the Rajkot Municipal Corporation as a result

of my / our abandoning the work entrusted to me/us / this firm.

*To be submitted on Non-Judicial Stamp paper of Rs. 300/-, duly signed by

an authorized Notary.

Signed by an authorized PERSON of the Firm / agency

13.0 INSTRUCTION TO TPI AGENCY

Specimen Signature of the authorized person of the TPI/ PMC agency / firm

AFFIX LATEST PASSPORT SIZE PHOTOGRAPH OF ALL PARTNERS IN CASE OF

PARTNERSHIP AGENCY.

Specimen Signature of all partners in case of partnership agency (Submission

of Registered Agreement is compulsory in case of partnership agency)

1. The photograph and specimen signature of person will be cross checked,

whenever agency / firm received payment from account section of RMC.

2. The specimen signature of the person will be cross checked by Account

Department of RMC, in case of representative of the agency / firm along with

letter of authority of a person who signed an agreement, receives payment.

SIGNATURE OF THE BIDDER CITY ENGINEER

Address RAJKOT MUNICIPAL CORPORATION

14.0 UNDERTAKING ON EARNEST MONEY SURRENDER

I/We here by agree to abide by and fulfill all the terms and provisions of the

conditions of contract annexed there to as fully applicable, and in default

thereof, agree to forfeiture of and pay to the client, the sums of Earnest Money

Deposit mentioned in the said conditions.

Receipt No.___ dated:

from client in respect of the sum of Rs. ....................

EMD in the form of demand draft of Rs. ...........................................

Favor of RAJKOT MUNICIPAL CORPORATION is herewith forwarded,

representing the earnest money, the full value of which is to be absolutely

forfeited to Client, Should I/We not deposit the full amount of security deposit

specified in the memorandum, and in accordance with clause of the said

conditions, otherwise the said sum of Rs. …………………………. shall be refunded.

Address: Signature of the authorized

person of the agency/firm

Signed and given in the presence

Address: Occupation:

Signature of the witness to the Tendering Agency

15.0 Format - 1. Works data sheet

*Use this format for (1) works executed and considered for qualification

criteria, (2) works executed but not considered for qualification criteria and

(3) works in progress / on hand. Provide data sheet strictly in order as above.

For work-in- progress / on hand, please furnish details like work done up till

date and probable date of completion.

Using the format below, provide information on each assignment for which,

legally Contracted either individually as a corporate entity or as one of the

major companies, for carrying out services similar to the ones requested under

this assignment.

Please provide a copy of certificate from the client or copy of work order from

the client. The submitted testimonial MUST contain detail description of work

(Scope of Work and TOR) carried out by the agency. Only those documents

would be considered for the evaluation for which the documentary proof, i.e.

client certificate or work order, have been provided.

Each information provided shall be supported by a certificate from the

respective employer incorporating information as prescribed in the table

Name of Assignment/job: Value of the contract (in INR):

Location: Cost of the project/work for which

TPI/PMC service provided (in INR):

Name of Client: Start date (month/year):

Completion date (month/year):

Client Address: Duration of assignment (months):

Name of Project Consultant: Approx. value of the services

your firm under the contract (in

Name of Contractor: Total No. of staff-months of the

Name of associated Consultants, ifNo. of professional staff-months

any: provided by associated

Type of work: TPI/PMC Name of senior professional staff of

your firm involved and functions

performed (indicate most

significant profiles such as Project

Director/ Coordinator, Team

Narrative description of Project

Description of actual services provided by your staff within the

16.0 Format –2. Curriculum Vitae (CV) for Professional Staff

(i) Name of Person:

(ii) Proposed position for this assignment: (Only one Candidate should be

nominated for each Position as sought)

(iii) Designation:

(iv) Date of Birth:

(v) No of Years with present Employer:

(vi) Education:

Name of Degree College and Specialization Year of Passing

(Graduate) University

(vii) Relevant Experience:

Please provide details of relevant assignments with respect to task assigned

for the proposed work. Kindly provide following information for each

Name of Name of Time (Team/ Time

Assignment Client period Project spent

(viii) Employment Record:

(Starting with present position, list in reverse chronological order, for every

employment held.)

Position held Duration Job

(ix) Total No. of Years’ Experience:

Total No. of years in Consultancy Service

Total No. of years in services other than

Total Experience

(x) Certification

I, ______ (the undersigned) certify that to the best of my knowledge and

behalf, this Bio- data correctly describes myself, my Qualifications and my

Signature of Team Member

Note: The CV must be signed by the person whose CV is given. Only those

CVs would be considered, which are signed by the concerned persons (Sign of

authorized signatory other than the person whose CV is submitted, would not

be considered.)

17.0 Format 3 Composition of the Team Personnel and Task of each

Team Member Technical / Managerial Staff

Sr. Proposed Name Education years

No. Position of Firm Qualification Relevant

Member part time/

Sr. Proposed Name Education years

No. Position of Firm Qualification Relevant

Member part time/

Authorized Signatory

Name and Title of Signatory

18.0 Details Key Personnel - TPI

The bidder should deploy a minimum technical staff as mentioned below for

the particular work awarded for RMC:

Sr. Title Qualification and Experience

Post graduate / Master's degree in Civil with at least

10 years or Graduate B.E.(Civil) with at least

years of relevant experience in project management

level. A person has proven management capability as

Senior Engineer

a team leader for various projects, i.e., Water

Works, Drainage, Roads and Buildings.

Degree in Civil with at least 7 years of relevant

experience in project management level and

2 Site In charge

execution of works. A person has proven

management capability as a team leader.

Degree in Civil engineering with 5 years of experience

Quality Control in project works including knowledge of engineering

Engineer materials testing, study of contract documents,

quality control etc.

• Scope of work for Senior Engineer Over all Supervision in all aspects of

• Scope of work for Site in charge Overall Site Supervision in all aspect as

details mentioned below

• Scope of work for and for Quality Control Engineer regular day to day

work checking and 100% availability on site for Concrete work / Paver

work one Engineer to be at Site and one at Plant

Team composition and staff qualifications. For various Projects TPI i.e. Water

Works, Drainage, Roads and Buildings Works of Rajkot Municipal Corporation

For Projects up to 10 Crores.

An experienced & qualified senior engineer with min. 15 years of experience

in the management of as per project, Water works/ Drainage/ Roads and

Buildings quality control, out of which at least 7 years in relevant of this work-

quality control experience having minimum qualification of B.E. Civil, will be

the team leader.

• 1 No. per work – Site-in charge, having experience of 7 years in field

testing as mentioned above related Projects. They should have

minimum B.E. Civil.

• 1 No. per work - Quality Control Engineers with 5 years’ experience as

mentioned above related Projects having minimum qualification of B.E.

Civil / Diploma Civil Engineering from polytechnics.

1) For Projects having more than 10 Crores and multiple of there of each

10 crores section one additional team as above shall be required and

shall be arrange by TPI agency. For the day-to-day site inspection.

2) Consultant will arrange a system to cross check / verify the presence

manpower to be deployed for site work, as instructed by Engineer-in-

19.0 Terms of reference and scope of TPI for various Projects i.e.,

Water Works, Drainage, Roads and Buildings Works of Rajkot

Municipal Corporation

Scope of Third Party Inspection Agency

 TPI shall visit the work site personally from time to time regular for

ascertaining that the work is being carried out satisfactorily and also for

studying the problems on the spot and giving necessary clarifications/

 TPI shall supervise and exercising adequate and constant technical

supervision over the construction including layout checking, checking

requirements of material with all aspect, checking their quality conformance

to approved specifications and accepted standard, including ensuring

quality control in accordance with tender stipulation, specifications,

drawings and site conditions, with quality control and workmanship at all

stages of execution of individual items of work. At site/plant and also take

photographs before the execution and during the execution on periodic

basis and submit it regularly to RMC.

 TPI shall ensure proper establishment of field laboratories by the contractor

to conduct all required tests on materials for constructions such as cement,

steel, sand, bituminous etc. essential gauges, instruments etc. should be

arranged to be calibrated periodically. And TPI shall also supervise periodic

inspection for machine/equipment and also maintain necessary site records

and obtain date in support of the same. TPI shall ensure a required field

and laboratory tests on materials of construction as well as partially or

completely erected structures etc. are carried out by contractor and

maintain adequate records thereof.

 To review and certified the register maintained by contractor for

Cement/Steel/coarse aggregate/fine aggregate etc. material received. And

also ongoing work-related registers like bar bending schedule, concrete

pour card, Cube test, slump test etc. for all work required format/ as

suggested by RMC.

 To review and certified of QAP (Quality Assurance Plan) as per Tender

 Attending periodic review meetings held by RMC, preparing minutes of

meeting for the same.

 Submission of progress report in hard and soft copies at the end of every

 To Check, review and certified measurements of work and bills submitted

by the contractor.

 To review and certified ‘As-built’ drawings.

 TPI shall also provide assistance whenever required during project and

defect liability period.

 TPI shall follow the instruction given by Engineer-in-charge of RMC as issued

from time to time.

Payment schedule for TPI as per work progress by agency

20.0 Terms of reference and scope of PMC for various Projects i.e.

Water Works, Drainage, Roads and Buildings Works of Rajkot

Municipal Corporation

Details Key Personnel - PMC

The bidder should deploy minimum technical staff as mentioned below for the

particular work awarded for RMC:

Sr. Title Qualification and Experience

Post graduate / Master degree in Civil with at least

10 years or Graduate B.E.(Civil) with at least

Resident years of relevant experience in project

1 Engineer/ Senior management level. A person has proven

Engineer management capability as a team leader for

various Projects i.e. WATER WORKS, DRAINAGE,

ROADS AND BUILDINGS

Degree in Civil with at least 7 years of

relevant experience in project management level

2 Site In charge

and execution of works. A person has proven

management capability as a team leader.

Degree in Civil engineering with 5 years’

Quality control experience project works including knowledge of

Engineer engineering materials testing, study of contract

documents, quality control etc.

 Scope of work for Senior Engineer Over all Supervision in all aspects of

 Scope of work for Site-In-charge Overall Site Supervision in all aspect

as details mentioned below

 Scope of work for and for Quality Control Engineer regular day to day

work checking and 100% availability on site for Concrete work / Paver

work one Engineer to be at Site and one at Plant

Team composition and staff qualifications. For PMC i.e. various projects like

Water Works, Drainage, Roads and Buildings Works of Rajkot Municipal

For Projects up to 10 Crores

An experienced & qualified senior engineer with min. 15 years of experience

in the management of as per project, Water works/ Drainage/ Roads and

Buildings quality control, out of which at least 7 years in relevant of this work-

quality control experience having minimum qualification of B.E. Civil, will be

the team leader.

 1 No. per work – Site-In-charge, having experience of 7 years in field testing

as mentioned above related Projects. They should have minimum B.E. Civil.

 1 No. per work - Quality Control Engineers with 5 years’ experience as

mentioned above related Projects having minimum qualification of B.E. Civil /

Diploma Civil Engineering from polytechnics.

1) For Project shaving more than 10 Crores and multiple of there of each

10 crores section one additional team as above shall be required and shall be

arrange by PMC agency. For the day to day site inspection.

2) Consultant will arrange a system to cross check / verify the presence

manpower to be deployed for site work, as instructed by Engineer-in- Charge.

Scope of PMC agency

CONSTRUCTION STAGE: -

Construction: ‐

 Analysis for the various project related activities with reference to time frame,

resource allocation & scheduling using latest techniques, Mobile Application

and software as approved by the RMC.

 Attend periodic meetings to review the progress of the project works in terms

of various buildings and services. Such meetings shall be held with the

Architects, Applicants, Employer’s Engineer‐in‐charge and Sub‐Consultants.

 Review and monitor the Applicant’s quality control and quality assurance

procedure in co‐ordination with the Architects.

 Manage and inspect on site activities / day‐to‐day supervision of works under

execution to achieve high quality construction and installation in accordance

with drawings and specifications; construction and installations are as per

design intent and as per approved method statement; right sequence of

construction is followed.

 Construction is as per time lines, material delivery schedules are as per project

time lines; Record measurement of works under execution and keep proper

custody of the records produced for inspection of measurement records

whenever needed.

 Provide the owner with necessary data required for expeditious decision

 Furnish Financial & Physical progress reports as required by RMC based on

predetermined formats & time schedules.

 Checking of bill of the quantities prepared & submitted by the Applicant

including cost estimates.

Cost Management: -

 Prepare and maintain project master cash flow statements. Establish a design

control system to identify changes, so that timely action may be taken in order

to remain within budget.

 Obtain authorization of owner for variations in design when agreed limit of

authority is exceeded.

 Scrutinize and check applicability of extra items, substituted items,

deductions, and reductions etc. which have cost implications and take prior

approval of the owner in authorizing such changes in works.

 Scrutinize construction bill, prepare regular valuations and payment

certificates of Applicants’ / Vendors bills for payment in accordance with the

contract, after ensuring deductions of statutory taxes.

 Submit to owner periodical statement of costs incurred at various stages of

works and provide to owner deviation statement of costs compared to

budgeted costs for various stages against cash flow.

Safety Programs: -

 Have adequate safety supervision in place to ensure that safety programmers

set up by the Applicants/agencies are in compliance with prevalent laws and

 Review safety programs developed by each of the trade Applicants, prepare

and submit a comprehensive safety program.

 Monitor day to day implementation of safety procedures.

Labour Regulations Compliance: -

 Co‐ordinate Applicants ‘compliance with requirement of Labour Laws, Welfare

measures as per the law of land.

 Co‐ordinate with Applicants’ execution of works including off‐site movement

of materials to ensure that there is minimal disruption in the neighborhood.

List of Register to be maintained on site: ‐

• Cube Testing Register

• Cement Fineness Register

• Slump Register

• Concrete Casting Register

• Curing Register

• Daily Activity Register

• Masonry Register

• Plaster Register

• Instruction Register

• Reinforcement, Cement (Bags & Loose) & AAC Block incoming at site

(with testing reports)

• Steel and Cement Consumption Register

• Any Other Register Suggested by PMC or RMC

List of Reports to be prepared: -

• Cement Testing Report File

• Steel Testing Report File

• Sand Testing Report File

• Aggregate (10mm & 20mm) Testing Report File

• R.F.I. (Pour Card) File

• Month-wise Cube Testing Report and submit it to RMC

• Daily Progress Report

• Monthly Progress Report

• Any Other Report Suggested by PMC or RMC

Post Construction Stage: -

During this phase, the activities are likely to be as under:

• Settlement of all accounts of the Applicants.

• Witness testing & commissioning of all utilities and certify the same.

• Provide project completion report which shall contain all technical,

functional and financial information of the project.

• Co‐ordinate with vendors/ Applicants and arrange for user operation &

maintenance manuals and training to client’s representatives. All

warranties and guarantees on equipment/fixtures etc. procured by the

Applicants shall be in the name of RMC and appropriate clauses will be

inserted in the RFP documents by PMC in this regard. For specialized

works like lifts, DG sets, power substations, firefighting etc. a suitable

operation and maintenance provision may be included in the RFP

documents by PMC with the stipulation that after handing over of these

works RMC shall enter into a supplementary agreement for operation

and maintenance with the Applicants on same terms and conditions.

• Provide adequate engineering and supervisory staff for day to day

inspection / monitoring of works and during Defect Liability Period and

issue of timely notice to vendors/agencies for rectification of defects, if

• Provide all documents / reports / statements of facts / counter

statement of facts for settling and arbitration cases etc. including

attending the hearings as and when required by the RMC and providing

necessary support as may be required by the RMC from time to time.

• Any other activity that is deemed necessary for the project execution &

completion, but not included in the above‐mentioned list shall form the

part of scope of work of the PMC and the decision of RMC shall be final

in this regard.

Quality control:

Total quality check and assurance at fullest is the prime responsibility

of the consultant which comprises of the following.

 Checking the feasibility of CPM /bar chart submitted by contractor and

advice for changes if any.

 Checking survey sheets and reports like OGL, C/L of road etc and

ascertaining its correctness.

 Shall submit the DPR (Daily progress report) and MPR (Monthly progress

report) to the client.

 Shall maintain different registers like chainage wise and date wise

activity, cement, steel registers, site incident records, level sheets,

machine numbered RFI (Request for inspection) etc.

 Inspecting the performance of the works with regard to workmanship

and compliance with the specifications.

 Ordering / performing tests on material different used in construction of

road and works for giving approval to the Contractor’s plant and

equipment & mix designs.

 Evolving a system of quality assurance.

The ultimate goal of a quality assurance program is to build C.C pavement

and other components of the project that will have good serviceability

during its anticipated life with minimum overall cost.

The consultant shall take leadership for selection of proper materials,

adoption of proper machinery and their calibration and functioning.

The consultant shall establish a Quality Assurance System that will set the

framework for checking and testing the works and materials. It shall be

based on relevant and latest Indian Road Congress Specifications,

handbook of Quality Control for Construction of Roads and Runways (IRC),

MoRTH the appropriate Indian Standards and the principles of statistically

based quality assurance procedures and total quality control practices. In

areas where these specifications are silent, British Standards and ASTM

codes shall be referred as considered suitable.

 Laboratory: The consultant shall check the adequacy of the laboratory

set up by the contractor including review of the laboratory equipment,

close examination of the equipment, their sensitivity, calibration and the

staff deployed for managing the laboratory including the arrangement

for maintenance and operations of the equipment shall submit monthly

details lab. as well as site checking report to the Engineer in charge.

 Review of Material Sources: The contractor will be required to furnish

a list of materials he intends to use in the works along with their source.

The consultant shall inspect the source to ascertain their suitability. If

the sources are found to be unacceptable then the contractor shall be

advised / instructed to procure the same from other acceptable sources.

The consultant shall have to see that contractor is not using material

from the source other than the approved one. The consultant shall order

for additional tests if necessary to establish quality of construction.

 Review Mix Designs: The consultant shall review and check the

designs for concrete and pavement and laying methods, sampling and

testing procedures proposed by the contractor and approve them or

suggest modifications as required. Parameters for design would include:

gradation of aggregates and their mechanical properties, mix stability

and their flow, air voids and density, strength proportion type of

material to be use etc. Once the contractor has produced mix design

conforming to the specified limits, and verified it by repeated laboratory

tests; the consultant shall authorize plant trials and then paving trials

over a short length of pavement. The paver mix shall then be sampled

and tested and the mix design adjusted to bring the plant produced mix

within the specified limits. Once this is done the consultant shall approve

this mix as the Job Mix Formula and recommend its use on the works.

The same shall also be submitted to Engineer in charge for approval. It

shall be the consultant’s responsibility to check and review the mix

design every time the material type or source is changed. The consultant

shall compel to contractor procedure of mix design shall be complete

within mile stone as per tender conditions.

 Dimensional Accuracy and Field tests: The contractor will be

required to undertake the Quality Control Program. The consultant shall

check the contractor’s program with particular attention on the following

1. The suitability of the program to cover all requirements

2. The suitability of contractor’s set out and dimensional control

3. The quality and expertise of the survey, sampling and technical

4. The sampling and testing techniques including the selection of lots,

the location, and the adherence to the correct sampling and testing

5. The frequency of sampling and checking.

6. The timing of sampling and checking and the use of test and check

 Inspection of the work: The consultant shall prepare an inspection

program which shall target principally the material quality control,

laboratory and in situ testing of construction materials, laboratory and

field testing of completed works to ascertain compliance with

specifications, compliance of the finished work with lines and levels.

Surface tolerances on carriageway construction shall be measured as

the work of laying the pavement proceeds. Filter media shall be

assessed for grading.

Formwork and placing of steel bar shall be inspected with respect to

their adequacy and conformity with the structural drawings and

concreting shall be allowed only after approval of the same.

The consultant shall also on a regular basis inspect for the safety aspects

related to construction. The consultant shall issue monthly and interim

payment certificates only after the quality of works is found to be

All the necessary tests shall be carried out as per relevant IRC/IS and

MoRTH Guidelines. Generally, the following range of tests shall be

conducted for the work.

 Tests for Soil and Pavement.

I. Liquid limit and Plastic Limit (IS 2720- Pt. V)

II. Determination of Moisture Content of Soils (IS 2720- Pt.-II)

III. In-situ Density by Sand replacement method (IS 2720 Pt.- XXVIII)

IV. Aggregate Impact value (IS 2386 Pt IV)

V. Bitumen Penetration test (IS 1203)

VI. Laboratory- California Bearing ratio (IS 2720 Pt.-XVI)

VII. Field CBR (IS-2720 Pt. XXXI)

VIII. Moisture Density Relationship (IS 2720 Pt. VII & VIII)

IX. Tray Test for control of rate of spread of binder (IRC SP:11)

X. Checking Surface regularity using a straight edge (IRC SP:11)

XI. Flakiness Index (IS2386 Pt I)

XII. Binder Content of paving mixtures by centrifuge (IRC: SP:11)

XIII. Stripping Value (IS 6241)

XIV. Marshall Stability Test (ASTM: D 1559)

 Tests for Cement Concrete Works.

I. Particle size distribution of dry aggregates

II. Water Quality

III. Sodium Sulphate soundness

IV. Organic impurities in sands

V. Flakiness index of coarse aggregates

VI. Porosity and water absorption

VII. Aggregate crushing value

VIII. Hot rolled steel bars

IX. Cold worked steel bars

X. Cement tests

XI. Slump tests

XII. Crushing strength tests

XIII. Air Content

XIV. All field test required for c.c. road pavement

And all other tests Specified in “SPECIFICATIONS FOR ROAD AND BRIDGE

WORKS" (Fifth revision-2013), issued by the Ministry of surface transport

(Road wing) and in tender of said works.

Other Responsibilities of PMC

• Settlement of all accounts of the Applicants including reconciliation of

materials supplied to the Applicants if any.

• Organizing/providing all operation and maintenance manuals through

Applicants and training to the RMC staff.

• Preparation of Final Report, which shall contain technical & financial

information of the project.

• Records related to the PROJECT & maintained by PMC during PROJECT

execution shall be handed over to the RMC on completion of the

• PMC will ensure all possible mandatory tests at site.

• Checking & finalization of final estimates, assisting in the technical

observation, etc. (if any)

• PMC shall handover the campus complete in all respect, free from all

encumbrances including the vacation of temporary workers’ hutments

etc. at site, if any to the RMC.

• At the end of every financial year and at the end of the project, PMC

shall submit an expenditure and utilization of funds statement in the

format of R&B DEPT. Manual as per the prescribed procedure laid down.

The table below provides an indication of the effort estimate required from the

Timing Method of review Frequency

preparation  Inter department a

Prior to of start

1. and clearance correspondence Once

to begin  Official records

After deployment of  As per official

2. Project Management records Monthly

Systems  Observations

After handing over  Reports and

the site to documents

3. contractor and  Review of Monthly

regularly over the milestones as per

Construction period contract

4. documents of Daily

work Construction work

physical progress

Report on (RFI)reports

5.  Contract agreement Monthly

Professional Over the

6.  Relevant Quarterly

Performance construction period

Measurement Book,

7. Bank statements

Pre‐Construction,

Compliance to  EMP documents for

during Construction

8. the Statutory the project Monthly

requirements  Comparison with

relevant legislation/

Construction and As per relevant

9. Post‐ Construction standards/ good Monthly

stage practices/ Contracts

As per Records and

Commissioning Commissioning and

10. discussion with Once

and Testing Testing Stage

Concerned officials

overall Post Construction Records and discussion

performance of Stage, about one with officials

the asset year after project beneficiary

created completion community

Deliverables for Project Management Consultant:

1. Site visit reports should be submitted to the client regularly.

2. Whenever presentation of the project is required by client, at that time

consultant should make full detail presentation and submit to client and

also represent to the clients.

3. If any problems are occurred in the field visit report, all details of the

site should be submitted to the client whenever required.

4. Detailed completion report to be submitted by the consultant for each

site separately.

Completion Stage and Handing Over Stage

a. Obtain and submit all the records from the Consultant and the records

of any changes made in the works during the progress of works and

submit adequate number of completion reports and completion

drawings for the project, prepared by the contractor/ Consultant

incorporating all such changes, duly authenticated as required for

obtaining 'Completion/ Occupancy Certificate" from statutory

authorities, wherever required.

b. Obtain certification from Consultant and submit “As Built Drawings”

prepared by the Contractor at an appropriate scale indicating the details

of building, structure and services duly authenticating and supply 8 sets

of as built/completion drawings to Project Coordinator RMC also hand

over the originals of the completed drawings.

c. Obtain from the Consultant and submit two soft copies of the entire

drawings/ documents & two sets of drawings on reproducible paper for

the works executed to the Project Coordinator, RMC.

d. Verification of work on its completion and issuing completion certificates

(virtual as well as actual) for the completed works, so as to enable RMC

to record completion of the works.

e. Verification by taking and recording joint measurements of the final bill

to be submitted by the contractors, process, certify and recommend as

per the terms and conditions of contract agreement for release of final

payment by RMC and attend to the observations /queries raised while

processing the same for payments by RMC.

f. Project Management Consultant shall also submit necessary information

as required by RMC for finalization of accounts and commits to continue

to till the accounts are finalized at agreed upon terms.

g. The Project Management Consultant shall maintain complete

documentation and render all technical services as may in any way

relate to or arise out of the construction of the said work as have been

entrusted to the Project Management Consultant by RMC. Project

Management Consultant shall obtain statutory approval/approvals of

RMC or the maintenance agency appointed by RMC for the said purpose,

with respect to the completed works.

h. The completed works shall be handed over by the Project Management

Consultant along with the necessary documentation in pre-determined

phases, to the RMC or the appointed agency or any allottee / occupant

authorized by RMC. Consultant shall also promptly attend to any

defects/deficiency noticed in the completed works within the scope of

work of execution by the said taking over agency without demur.

i. Preparation of “Maintenance Manual” for buildings and all the internal

and external services.

Compliance to the norms of:

The Consultant shall comply with all the norms and rules under GDCR.

The Consultant shall prepare all periodical reports, applicable to the Project,

as may be required by the State Government etc. on behalf of RMC

1. The consultant will prepare and submit the following reports (as given

below) to the Employer on the format prepared by the consultants and

as approved by the Employer (except for commencement report)

Report Frequency Due Date/Time

1. Inception Report One time commencement of

Before 5th day of the

2. Progress Report Every 1 month following

Within 15 days of

3. Final Report One time completion

2. The Commencement Report shall contain the details of all meetings held

with the Client (RMC) and the contractor and decisions taken therein,

the resources mobilized by the Consultants as well as the contractor and

the Consultants’ perception in the management and supervision of the

maintenance works. The Report shall also include the Work Programme

and Resource Mobilization for the Project.

3. The monthly Progress Report shall contain details of all meetings,

decisions taken therein, mobilization of resources (Consultants’ and the

contractor), Detailed compliance report of each activity, progress and

the projected progress for the forthcoming periods. The Report shall

clearly bring out the delays, if any reasons for such delay(s) and the

recommendations for corrective measures.

4. Final Report

The consultant will prepare a comprehensive final completion re po rt after

completion of the work. The report shall incorporate summary of the method

of maintenance supervision performed, problems encountered a n d solutions

undertaken thereon and recommendations for future projects of similar nature

to be undertaken by the employer.

Payment Schedule

5. The consultant has to continue providing his services until the

completion of the project. Payments to agency would be done by RMC on

percentage (%) basis for Project Management Consultant for preparing

Estimates, Tenders, Evaluation of Tenders, consulting and supervision work

of Community Hall project in the RMC Area as and when required. These

payments would also be linked to actual deliverables and would be subject to

recommendations mad e by RMC at various point of time during project

implementation.

Payment Schedule break up for PMC agency as per theirs Quoted Bid

Stage wise Installments

Sr. No. Description

Bidding Process, submission of verified Design,

structural outlays and Execution of work upto

Stage- 2 Execution of work upto 50% 25%

Stage- 3 Execution of work upto 75% 25%

After complete satisfaction of work, completion

Stage – 3 of project and handing over all requisite drawing 20%

& map etc. to RMC

Stage - VII After completion of defect liability period 5%

1. Deduction of taxes shall be made from the fee at every stage of payment

• Frequency of Tests (Civil Works)

Title Frequency of Test / Check Codes

a) Core cutter test  At every 500 m3 of

compacted earth filling

form as a filling work

b) Standard Proctor Test  Once for each source of earth

2. Coarse Aggregate / Fine Aggregate

a) Specific gravity  Once or Change in source IS 2430–1986

b)Bulkage of Sand  In monsoon / Rainy

season when concreting is

tricbatching this test is to

be performed daily and

necessary Bulkage

c) Dry / Loose Bulk A sand when required

d) Silt content in Sand For each source

e) Aggregate impact  If the source explored

value between 501-1500cum.

f) Sieve analysis of take one gross sample at

aggregate each 100cum.

g) Aggregate crushing  If the source explored

value between 1501-5000cum.

h) Flakiness Index take one gross sample at

Thickness Test each 200cum.

3. Bricks IS 5454-1978

a)Visual Check  Total 20 Nos. of Bricks to be

b) Dimensioned Check selected from three trucks

(i.e. 6 to7 bricks from each

c) Water absorption  For each source Random

d) Compressive strength Nos. to be tested from 20 Nos.

of bricks as selected in6(i)

4. Cement IS 3535-1986

i. Fineness of cement  For each batch received at site

consistency of cement

iii. Setting time

iv. Compressive strength

5. Reinforcement Steel  For bar dia. < 10mm –One IS 1786-1985

Rolling margin sample from each 25 tonne or

 For bardia.10 mm to 16 mm–

One sample from

each35tonneor part there of

 For bar dia above 16 mm– One

sample from each 45 tone or

 One sample consists of 3 Nos.

of bars of at-least 0.5 m length

Tensile Test Elongation  For each lot received at site

Bend – Re-bend test

6. Structural Steel

Rolling Margin  One sample for each 20 MT or

Tensile test Elongation

Bend – Re-bend test

7. Concrete IS 456-2000

Slump Test Compressive  For each concrete cube set

strength The cube samples shall be taken for

each grade of concrete for following

daily concrete quantity

Qty. of Qty. of

concrete in concrete in

Cum. (Daily) Cum. (Daily)

51 and Above 4 Plus one

 One sample consists of six No.s

of cubes. Three for 7 days and

three for 28 days strength.

However where 7 days strength

is not required the sample size

may be reduce do three No.s of

cubes for 28 days strength

 Standard deviation to be taken

 The frequency is to maintain for

initial period, till consistent

results are obtained. It may

reduced as per Engineer-in-

charge’s discretion

8. Calibration of test  As per frequency set in

equipment Laboratory Manual

9. Inspection and test  Daily

10. Control of non-  On occurrence of Non-

conforming product conformity

SCHEDULEFORTESTING OF MATERIALS

For ensuring quality control and workmanship, various tests prescribed below for materials to be used

for all items mentioned in Schedule-B shall be taken at periodical intervals as stipulated below.

Prescription of test

It. Description of Qty. of Frequency @which test

No. Materials to be Materials shall be carried out

to be ‐ Gradation Test 1 to 100 Cmt - 1 Test

evaluated ‐ Impact Value 100 to 500 Cmt - 3 Test

from a ‐ Flakiness Index 500 to 1500 Cmt - 5 Test

1. Coarse aggregate

relevant ‐ Soundness Test 1500 to 5000 Cmt - 7 Test

item. ‐ Stripping value

‐ Water absorption

to be ‐ Stripping Value One test per work for a single

evaluated source

to be ‐ Binder temperature

evaluated for application. Irregular at close intervals Two

3. Tack coat from ‐ Rate of spread of Tests per day.

relevant binder.

‐ Grading One Test on individual

constituents and mixed

Binder course &

4. aggregates from the dryer for

each 100 tons of mix

subject to minimum of

‐ Temperature of

binder in boiler, Two tests per plant per day.

aggregates in the One Test for each 100 tons of

dryer and mix at the mix subjects to mini. Of Two

time of laying and per day plant.

‐ Rate of Spread of mix

materials Regular control through checks

on layer thickness.

PROPERTIES OF GROUT TABLE -1

S. Property Parameter Measurement Value To be tested in

1. Density Kg/m3 IS 1528-XII 1900-2000 Any Govt. /

2. Compressive strength MPa at 3 IS 516 8-10

3. Compressive strength MPa at 28 IS 516

PROPERTIES OF COMPOSITE CORE OF COMPLETED PRODUCT TABLE-

Sr. Property Parameter / Value Tested in Frequency of Test

1. Compressive strength at 28 4 Any Govt. / Semi For every 8000 sq. m

days, MPa IS 516-1959 Govt./ Govt. approved or part there of

laboratory resurfacing work.

2. Wear Resistance, 8±1

3. Water Permeability Absorption <2%

4. Rapid Chloride Penetration Test, <1000

Coulomb ASTM:C1202-97

5. Sunlight No effect filed observation

6. Fuel I Petroleum Spill No Effect field observation

Charges for required mix design and charges for testing during contract period shall be borne by

contractor of project.

SCHEDULE OF TESTS TO BE CARRIEDOUT FOR METAL GROUTING WORK

It. No. as Brief Qty. of Prescribed tests to Frequency at which

per Description of material be carried out test shall be carried out

Schedule- Materials to be as per (based on the

B tested Schedule Qty. of material to be

Density of compacted

-Lime fly ash 1 Test per 500 sq. m

layer (MDD to be

3, 4 & 5 stabilized soil Area. Periodically OR as &

attained 98%) Degree

subgrade. when required

of pulverization

CBR Value 15%Minimumpulverisation

-Fly ash as per

It. No.3 IS:3812 1 Test per work,

1 Test required for work

amounting more than

Rs.10.0 lacs & for work

-Fly ash as per amounting less than

IS:3812 Rs.10.0 lacs, contractor

chemical Test shall have to obtain

approval of Engi.-in-

source of fly ash.

Min. 1 Test per work

It. No.4 Subject to min. of 1 Test

6 (i) & (ii) Quarry Spoil - Gradation test Onetestper200M3Qty.

Density of compacted

(LayerIIA layer (MDD to be

as per attained 95%) 1 Test per 500 sqmt. Area

drg) (AsperIS:2720 Part

(LayerIIA Compacted layer

as per (MDD to be attained 1 Test per 500 sqmt. Area

(AsperIS:2720 Part 30% Minimum

Gradation test Impact 1 to 100cm 1 Test

9, Value Flakiness Water 100 to 500cm 3 Test

13 (i) & (ii) absorption & specific 500 to 1500cm 5 Test

gravity 1500to 5000cm 7 Test

Gradation test One test per

11 (i) & (ii) Grit

& specific gravity individual road site

SCHEDULE FOR TESTING OF MATERIALS

Flexible Pavement (Asphalt WORK)

For ensuring quality control and workmanship, various tests prescribed below for

materials to be used for all items mentioned in Schedule-B shall be taken at

periodical intervals as stipulated below.

It. Brief Qty. of Prescription of Frequency @ which test

No. Description of Materials test which shall shall be carried out

Material to be be carried out.

1 Coarse to be evaluated - Gradation Test 1 To 100cmt -1 Test

aggregate from relevant - Impact value 100 To 500cmt -3 Test

item. - Flakiness Index To 1500cmt-5 Test 1500 To

- Soundness test. 5000cmt-7 Test

- Star tipping value

- Water absorption.

2 Grit to be evaluated -Stripping value One test per work for a

from relevant single source

3 Asphalt to be evaluated Penetration test Tanker Test

from relevant Ductility test SP. 1

item. GR. test 2 to 15

Softening point 15 to 50

Above 50 one/tanker

4 Tack Coat to be evaluated - Binder Irregular at close intervals. Two

from relevant temperature for

item. application. tests per day.

- Rate of spread of

5 Binder course & -Grading One test on individual

Wearing coat constituent sand mixed

aggregates from the dryer for

each 100 tons of mix subject to

tests per plant per day.

-Temperature of Onetestforeach100tonsofmi

binder in aggregates xsubjectstomini.oftwoperda

in the dryer and mix yplant.

at the time of laying

-Rate of spread of Regular control through checks

mix materials. on layer thickness.

Charges for required mix design and charges for testing during contract period shall be borne by

EARTH WORK IN EMBANKMENT & SUBGRADE: TABLE- A

Prior to the start of construction of embankment for checking the suitability of

soil to be used in fill and during construction as per specified frequency.

Name of Test Purpose of Test Time of Tests

1) Grain size Grain size analysis also known as Prior to the start of Lab

analysis mechanical analysis is the construction of

(Gradation) determination of the percent to find embankment for

ivi dual grain size present i.e. Gravel checking the

Sand and silt gives an exact idea suitability of soil to

whether the soil is well graded or be used in fill and

poorly graded during construction

as per specified

2) Plasticity The liquid & plastic limits of soils Prior to the start of Lab

Test form the basis for the soil construction of

classification system for cohesive embankment for

soils based on plasticity test give checking the

information consuming the cohesion suitability of soil to

properties of soil and the amount of be used in fill and

capillary water which it can hold. during construction

as per specified

3) Compaction To determine the proper amount of Prior to the start of Lab

Test i.e., mixing water to be used when construction of

Maximum dry compacting the soil in the field and embankment for

density, the resulting degree of denseness checking the

moisture content which can be expected from suitability of soil to

determination compaction at optimum moisture be used in fill and

test. contest. during construction

as per specified

4) Field Dry To determine the achievement of After compaction of Field

density test percentage of compaction at field each layer as per

by sand with respect to the maximum specified frequency

replacement compaction achieved at laboratory

method and co-relate the results for the

acceptance criterion as specification

Name of Test Purpose of Test Time of Tests

5) California The CBR is a measure of resistance of Nominally prior to the Lab

bearing ratio soil sample to penetration of standard design of the

Test (C.B.R) plunger under controlled density and embankment and sub-

moisture conditions. This test is grade CBR Value is

empirical & Can’t be related accurately required to decide the

with any fundamental property of approval of the soil.

material. Penetration at 2.5mm &

mm with standard load 1370 kg. and

2055 kg. respectively shall be

compared to the result found for the

soil sample in percentage.

6) Frees well Frees well is the increase in volume of Prior to the start of any Lab

Index test soil without any external of soil without soil test of expansion is

any external constraints on more than acceptance

submergence in water. The possibility criteria, no other tests

of damage to structures due to swelling are required but to

of expansive clays needs to be reject the soil.

identified by an investigation of those

soils likely to possess undesirable

expansion characteristics.

TESTS FOR AGGREGATES TO BE USED FOR ROAD WORKS: TABLE -A

Name of Purpose of Test Time of Tests Field Test

Test of Lab Test

1) Aggregate To determine whether the aggregate is Prior the work of Lab

impact value able to resist the crushing impact under GSB, WMM this

(AIV) the roller during road construction Value is required

for the approval of

the stone quarry

2) Abrasion To, determine the resistance of the Prior to the approval Lab

Test aggregate subjected to wearing action at top of stone quarry.

due to moments of traffic

3) Soundness To study the resistance of aggregate to Prior to the Lab

Test weathering action to weathering action approval of stone

Aggregate sample reacts with sodium quarry

soleplate Degree of reaction determines how

much ability the aggregate have to resists

weather action (variation is weight should

4) Specific & Sp. Gravity of an aggregate is considered to Prior to the Lab.

Gravity & be a measure of strength or quality of approval of stone

water Materials Water absorption gives an idea of quarry

Absorption strength of rock More sp. Gravity and less

wate absorption always gives best quality

5) Flaking & The flakiness index of aggregate is the Prior to the Lab

Elongation percentage by weight of particle whose approval of stone

Lab least dimension i.e. thickness is less than quarry

3I5 the or (0.6) of the ir mean dimensions

& elongation index is the (%) by weight of

partied whose greatest dimension is>14I5

the or (1:8) times of the ir mean

Cruising Value The test is to measures the resistance of Prior to the start Lab (being

test or 10 % the aggregate to the crushing low of Surface course

Fine aggregate crushing value indicates strong Carried

aggregates. The aggregates to be used for out

the surface course are required to be Side I

strong to withstand the high stresses due Laboratory

TESTS FOR AGGREGATES TO BE USED FOR ROAD WORKS TABLE-B

Name of Standards (Acceptance Criteria) Frequency Relevant

Test specification

1) Aggregate 30% maximum For source

Impact approval &

value (AIV) periodical

2) Abrasion 50% maximum For source

Test approval &

3) Soundness Maximum 15% with sodium sulphate For source

Test approval &

4) Specific & Specific gravity minimum 2.6 & water For source

Gravity & absorption maximum 2 to 3% approval &

water (maximum) periodical

5) Flaking & Flakiness - 15% maximum Elongation - For source

Elongation Lab 15% maximum Combined - 25% to 30% approval &

maximum periodical

6) Crushing 50KN (Minimum) For source

value test or approval &

10% fine value periodical

TESTS FOR GSB MATERIAL-TABLE-B

(In addition to tests specified for Aggregates)

Name of Standards (Acceptance Criteria) Frequency Relevant

Test specification

1) Liquid limits 25% Maximum 1 test per 200 MORT&H Cl. No.

for material Cum 401.2.2 Table-

fines than 900-3

2) Plasticity 6% maximum 1 test per 200 MORT&H Cl. No.

Index for Cum 401.2.2 Table-

material fine 900-3

than 425 micron

3) Water 2% maximum For source MORT&H

absorption approval CL.NO.401.2.2

4 Gradation As per the specifications laid down for close- 1 test per 200 As per MORT&H

graded and coarse-graded USB materials in cum of each Table

4) Density Test 98% of Maximum Dry density 1 test per 500 MORT&H Table-

of compacted Sqm of 900-3

layer compacted layer

5) Uniform air 5% For designing MORT&H CL.

voids the mix No. 401.2.2

TESTS FOR PAVEMENT QUALITY CONCRETE: TABLE-A

Name of Test Purpose of Test Time of Tests Field Test

1) Slump test To check the workability of concrete Before paving

2) Compressive To check whether concrete is Attheageof28day

strength (Cube satisfying strength requirements sofpaving

3) Flexural strength To check whether concrete is Attheageof28day

satisfying strength requirements sofpaving Lab

4) Surface Regularity To determine the undulations on After concrete

road surface by straight edge pavement is set and

test method. hardened

5) Surface Texture To determine the depth of texture by Preferably between

sand patch method 24 hrs. and 7 days

6) Core test on Where the strength requirement sat On hardened

hardened 2 & 3 above are not met with or concrete

concrete quality or its compaction is suspect

7) Gradation To confirm the aggregates are well- Prior to approved

graded or poorly graded of Aggregates Lab

TESTS FOR PAVEMENT QUALITY CONCRETE: TABLE-B

Name of Test Standards Frequency Relevant

(Acceptance Criteria) specification

1) Slump test 30±15 One test per truck / dumper load IS:1199

at plant & at paving site.

2) Compressive As per grade of concrete 2 cubes per 150 cum (1 for 7 IS:516

strength days & other for 28 days

3) Flexural As per grade of concrete 2 cubes per 150 cum (1 for 7 IS:516

strength days & other for 28 days

4) Surface As per the specifications As per requirement MORT&H

Regularity laid down in MORT&H Table No.

5) Surface Texture 1 ±0.25 mm 5 individual measurements taken MORT&H

at-least 2 map art along diagonal Table No.

line cross alone width between 600-2.2

points,50 m apart along the Cl.No.60

pavement 2.13.2

6) Core test As per concrete MIX At 2 cores per 1500 cum of IS:516

concrete or as required only in

7) Gradation As per limit specified 1 test for every days’ work Material

Quality Assurance Plans

Depending upon specifications of contract documents, TPI/PMC shall collect details

of manufacturing process, applicable specifications, applicable drawing and their

specified limits of parameters to be inspected in support of quality of manufacture

as per the standards / specifications / requirements approved by the client.

TPI/PMC shall undertake scrutiny and vetting of manufacturer's item- wise Quality

Assurance Plans for their adequacy and completeness and the then decide upon

the involvement at different stages of manufacture.

Ensuring usage of correct materials

1. Verification of test certificates and correlation with the material prior to

2. Conducting destructive and non-destructive tests on material being inducted,

as per drawing / QAP

3. Metallographic (Macro/Micro) examination as considered appropriate

4. Chemical analysis, Metrological and physical testing / checks

Quality Assurance/ Quality Surveillance/Inspection at all stages of

manufacture and assembly

1. Verification of manufacturer's quality control records / log sheets to ensure

compliance as per agreed QAP / Standard

2. Checking of soundness of casting & forging as per laid down standards /

specifications.

3. Quality Surveillance during stages of manufacture/ assembly, etc. at

manufacturers/ sub-vendors premises as per QAP requirement

4. Dimensional checks on fabricated products

5. Checking of imported dimensions, alignments, clearances, surface contact,

dynamic balancing, leakages, torque, etc. at various stages of manufacture and

assembly as appropriate as per QAP requirement.

Test before dispatch and documentation including pre-shipment inspection

1. Performance / operation / functional tests before dispatch of the products as

2. Dimensional check, alignment and clearance check as applicable

3. Test on stores as per purchase order specification (IS, BS, API, ASTM, etc.) on

4. Deposition of non-conformities in co-ordination with client and manufacture

5. Re-testing of adequate preservation of components before shipment

6. Documentation and issue of dispatch clearance / Inspection certification

7. All documentation/procedures as per requirements for pre-shipment inspection

1 Visit to site of Construction

Obtain the day's / week's activity program from the contractor's

Confirm with the field supervisor of executing agency, of day's

Carry all necessary check sheets / QAP Specifications / drawing /

measuring tape may require at site

2 Visual examination and review of input material's test report

1 Sand – fine / very fine / Coarse

2 Bricks – well burnt / over burnt / shape

3 Aggregates – size/ flakiness

4 Steel – an approved brand

5 Shuttering plates – good quality

6 Check the above materials from approved vendor list

Check the quality of pipes and fittings – ensure that it is pre-

inspected, no damage during transportation

3 Review of test reports/witness of the testing at site

Compare the values of results with reference to acceptable limits as

per relevant ISI specifications

After satisfying for acceptable / not acceptable – do the endorsement

2 on test report (original) as “reviewed and found acceptable / not

4 Inspection of construction activity in stages

Check the layout of the structure as per approved drawing for its

dimensions and levels, reference, bench marks, reference pillar.

2 Check the PCC at raft level stage for thickness and grade

Check the footing: dimensional check, reinforcement check, spacing,

3 overlaps, curtailments, binding of bars, stirrups spacing-type-dia,

cover blocks, end cover

Check the form work / shuttering as per required dimensions, in line

4 and level with firm support, no gap in between the plates, shuttering

Check for steel reinforcement: Use of approved brand and grade,

5 placing of reinforcement in correct position, check dia, spacing,

overlaps, curtailment

Check / witness pour of concrete at every lift for required grade of

concrete, required size of ingredients like cement, sand, aggregates,

steel of approved resources, water cementation Field test like silt

content, slump measurement, cube casting

Check at every lift of concrete or 1 meter height for parameters

indicated under 3 &

Check at brick work, plaster, painting as per standard engineering

practice and observations with respect to specific parameter shall be

8 recorded in a quality observation report. Any deviation noticed shall be

brought to notice of field-in-charge of the client immediately on

phone followed by the submission of report on next day

5 Reporting of Quality observations to Client

The quality observation report prepared shall be submitted to field-in-

charge, mostly DEE of the client within 24 hrs. Any deviation shall be

intimated within 6 hrs on phone and same shall be incorporated in

quality observation report

2 The field engineer must communicate with client's engineer every day

3 The field Inspecting Engineer must intimate to his controlling manager

on phone / in person of all deviations/visit of Client's officer / any

event which he feels may be relevant.

4 The summary of observation shall be made and submitted to the

client's Director(Projects) once in a fifteen days

SIGNATURE OF THE BIDDER CITY ENGINEER

Address RAJKOT MUNICIPAL CORPORATION

Sr. No. Description of Total Project

Cost as Charges

1 EMPANELMENT OF Third Party Inspection

Consultancy for various Projects LIKE WATER

WORKS, DRAINAGE, ROADS AND BUILDINGS

WORKS OF RAJKOT MUNICIPAL CORPORATION

(FOR WORK SUPERVISION)

2 EMPANELMENT OF PMC Services for various

Projects LIKE WATER WORKS, DRAINAGE, ROADS

AND BUILDINGS WORKS OF RAJKOT MUNICIPAL

CORPORATION ( FOR WORK SUPERVISION)

Constriction Stage

Note: Agency may quote for any one or both for TPI/PMC work.