Contract for a period of One Year for the work of Housekeeping, in the premises of the Gujarat State Judicial Academy Campus, Ahmedabad.

5 Terms & Conditions 21-47

1 Tender No. GSJA/Housekeeping/01/2026

2 Name of Work Contract for a period of One Year for the

work of Housekeeping, in the premises of

the Gujarat State Judicial Academy

Campus, Ahmedabad.

3 Location Gujarat State Judicial Academy Campus,

Behind Gujarat High Court, at Sola,

4 Tender Fees Rs. 15,000/= by a Demand Draft/Pay

[Non Refundable] Order drawn in favour of “The Registrar,

High Court of Gujarat, Ahmedabad”

payable at the State Bank of India, High

Court complex Branch

4.1 Exemption from

Paying Tender Fee Following enterprises/organisations shall

be exempted from paying Tender Fee,

upon submitting relevant documents:

(1)Micro & Small-scale enterprises

which participate directly in the

tendering process for the service

which they are providing and have

Udyam registration for service

under procurement and having

registration with National Small

Industries Corporation.

(2)Startups which participate directly

in the tendering process for the

service which they are providing

and recognised by DPIIT under the

Start-up India Program and have

obtained Udyam registration &

NSIC registration as MSE.

(3)State Government recognised

organizations like (i) Organisations

for blinds, dumb and deaf, disabled,

mentally disabled persons; (ii)

Women’s self-help group recognised

by Gujarat Livelihood Promotion

Company; which participate directly

in tendering process for the service

which they are providing

5 Availability of On Website www.gujarathighcourt.nic.in

Tender and www.tender.nprocure.com

6 Brief scope of work Work of Housekeeping in the premises of

[Detailed scope as the Gujarat State Judicial Academy

per Tender] campus, situated Behind High Court of

Gujarat, at Sola, Ahmedabad [which

includes Academic & Administrative

Buildings, Hostel Blocks-A & B, Guest

House, Dining facility and Drivers'

Dormitory Building, Recreation Hall,

admeasuring 22,074 sq.m of area and the

surrounding open plot area] along with

other ancillary activities like attending

Reception, Hostels, Guest House,

Recreation Hall, Driver Dormitory and

Laundry services, etc. For carrying out

the work, Contractor will have to deploy

sufficient manpower as well as

supervisory staff to oversee day-to-day

work to the satisfaction of the Officer-in-

7 Earnest Money Rs. 4,50,000/- being approximately 3%

Deposit of the Estimated Annual Contract

[Refundable only after Amount (Excluding GST), by way of

completion of Tender Demand Draft drawn in favour of “The

Registrar, High Court of Gujarat,

Ahmedabad” payable at the State Bank

of India, High Court complex Branch.

It is to be enclosed along with Technical

Bid only, failing which, the tender will be

considered as invalid tender.

[EMD in any other form; except by

DD/Pay Order, will be summarily rejected]

EMD must be submitted as above, no

exemption on any ground shall be

granted from submitting EMD to any

8 Security Deposit An amount equivalent to the two month's

housekeeping bill amount as Security

Deposit has to be deposited by the

Contractor within one month of the

receipt of “Work Order/Letter of Offier” in

the form of a Demand Draft [DD]/Pay

Order from a Bank in favour of “The

Registrar, High Court of Gujarat,

Ahmedabad” payable at the State Bank

of India, High Court Complex Branch. The

Security Deposit shall remain valid for a

period of 90 [Ninety] days from the date

of completion of the contract period.

Upon satisfactory completion of the work

during the contract period and after

days from the date of completion of the

contract, if there are no liabilities or dues,

in any manner to be recovered from the

Contractor, the Security Deposit shall be

refunded without any interest.

9 Duration One Year [12 months]

10 Last date & time for 02.07.2026 by 04:00 p.m.

online submission of

11 Last date for

Tender Fee, EMD &

Technical bid during 02.07.2026 by 04:00 p.m.

the office hours on

working days by Note : The tender documents submitted

hand delivery/ RPAD after due date will not be considered for

/Speed Post before scrutiny and will be outrightly rejected.

the last date to

Judicial Academy

addressing it to the

Director, GSJA.

12 Date & Time of 02.07.2026 by 05:00 p.m.

Technical Bid, EMD

13 Opening date and 04.07.2026 onward, subject to

time for price bids verification of technical bids.

14 Validity of offer from 90 days from the date of submission

the date of opening

1. In case of any discrepancy, the Tender Notice [NIT - Notice

Inviting Tender] published on www.gujarathighcourt.nic.in

and www.tender.nprocure.com shall prevail.

2. The Gujarat State Judicial Academy reserves the right to

reject any or all the tenders or split the work between more

than one bidders without assigning any reason.

3. Tender received without Tender-Fee and E.M.D will be

summarily rejected.

4. The bidder is required to enclose the Demand Draft/Pay

Order of Tender Fee (If not Exempted) and E.M.D. amount in

the sealed technical bid cover without fail. If demand drafts

are not enclosed in the sealed technical bid cover then the

tender will not be considered for scrutiny and will be

summarily rejected.

5. Unsuccessful / disqualified Bidders’ EMD shall be returned

without any interest, within 30 days after completion of

tender process.

6. EMD may be forfeited:

I. If the Bidder withdraws the Bid during the period of Bid

II. If the Bidder is found to be indulging in any fraudulent

III. If the successful Bidder fails to sign the Contract within

one week upon award of contract.

IV. If the successful Bidder fails to commence the work within

one week as per work order.

V. If the successful Bidder fails to furnish Performance

Security Deposit as required by this Tender

7. The Gujarat State Judicial Academy reserves the right to

blacklist such Bidder(s) whose EMD has been forfeited as

above, from participating in future tenders if sufficient cause

8. The Contractor shall have to employ not less than

persons (50 Sweepers; 3 Supervisors; 17 Attendants) for

the house-keeping work of the Gujarat State Judicial

Academy. The details of the work have been stipulated in the

"Terms & Conditions". The Bidders are advised to go through

the terms in detail before bidding.

9. The Contractor shall have to carry out the work of

housekeeping of the buildings and adjoining plot area as

directed by the Director GSJA and/or the Administrative

10. No tender shall be accepted/opened in any case which are

received after due date and time of the receipt of tender;

irrespective of delay due to postal services or any other

reasons and the The Gujarat State Judicial Academy shall not

assume any responsibility for late receipt of the tender. Any

correspondence in this matter will not be entertained.

11. Tender is in two bid system i.e., Technical Bid and Price Bid.

Only the tender of bidders who are qualified in the technical

bid evaluation will be considered for opening the price bid.

The price bid is required to be submitted online at

www.tender.nprocure.com only by the date and time

prescribed in the tender notice. The bid must be digitally

signed with a valid Digital Signature Certificate. The Gujarat

State Judicial Academy is not responsible in case of technical

error in submitting the online price bid. No communication in

this regard shall be entertained.

12. The Tender shall be non-transferable.

13. The Tender shall be filled in English with neat, legible and

correct entries. Indistinct figures, erasures and/or alterations

shall not be permitted in the Tender.

14. No bidder shall be allowed to withdraw the Tender, after

opening of the Tender documents

15. The bidders are required to quote the rate strictly as per the

terms and conditions mentioned in the Tender document. The

conditional tender or tender submitted for part items will not

be considered and shall be liable for outright rejection. If for

any item, rates are not quoted, then tender for the same

bidder shall be out rightly rejected.

16. Tender documents are only available in electronic form. The

sealed technical bid has to be submitted physically/ RPAD or

Speed Post at the office of the Gujarat State Judicial

Academy, Ahmedabad within the stipulated date and time.

17. The decision of the Director of the Gujarat State Judicial

Academy with respect to acceptance or rejection of any

tender will be final and binding.

18. If required, the Gujarat State Judicial Academy may modify

the date of submission of the Bid by prior notice, in form of

19. Bidders who wish to participate in this tender will have to

register on https://www.tender.nprocure.com. Bidders who

wish to participate in online tenders will have to procure

Digital Certificate as per Information Technology Act,

using which they can sign their electronic bids. Bidders can

procure the same from [n]code solutions – a Division of GNFC

Limited, who are licensed Certifying Authority by the

Government of India and they will assist them in procuring

the same. Bidders who already have a valid Digital certificate

need not procure a new Digital Signature Certificate.

20. Bids shall be valid for 90 days from the date of opening of the

Price Bid. A Bid valid for a shorter period shall be rejected

summarily. The Bid validity may be extended for a further

period from the date of expiry of Bid validity in consultation

with the successful Bidder.

21. A pre-bid meeting for this work will be held on 20.06.2026

at 12:00 [noon]. The inquiry/information of work shall be

provided during the meeting. Before filling the tender,

interested agencies must take visit of the Gujarat State

Judicial Academy campus and get estimate of the work

condition of the local place, nature/type of work to be

performed, persons/appliances and material to be required.

Non-attendance will disqualify the bid.

22. The Courts at Ahmedabad shall have the exclusive

jurisdiction to try all disputes arising out of this tender

GUJARAT STATE JUDICIAL ACADEMY A.P. Randhir

Sola, Ahmedabad

ARJUN P Digitally signed by

ARJUN P RANDHIR

RANDHIR Date: 2026.06.12 15:58:27

INSTRUCTIONS TO THE BIDDERS

Bidders are advised to read the instructions, evaluation norms and

other terms and conditions described in these documents and other

instructions carefully before making their offer. In case of any

doubt, they may contact:

Mr. A. P. Randhir

Gujarat State Judicial Academy

Behind High Court of Gujarat

Sola, Ahmedabad 380

THE TENDER AND THE OFFER

It is a two-bid system. The tender document includes technical bid

and price bid. Only the tender of bidders who are qualified in the

technical bid evaluation will be considered for opening of price bid.

PART - I : Technical Bid

Tender fee and EMD to be submitted physically/speed post/RPAD

as per Tender Notice to the Gujarat State Judicial Academy,

addressing "The Director, GSJA, High Court of

Technical bid documents required to be submitted in support of

experience, financial position, etc., as well as tender fee and EMD

in the prescribed form shall be placed in sealed cover super-scribed

"TECHNICAL BID, TENDER No., and NAME OF WORK" and to be

submitted separately at the Tapal Registry of the High Court of

Gujarat, addressing "The Director, Gujarat State Judicial

Academy, Ahmedabad" before the stipulated time. All the

documents submitted should be signed and stamped.

PART-II : Price Bid

To be submitted only online before the stipulated time by the

bidders. The bid shall be filled considering the minimum wages

prescribed from time to time [for non-technical staff, skilled, semi-

skilled and unskilled workmen] under the prevailing Labour Laws;

otherwise, the bid will be rejected.

CORRIGENDUM - Sometimes issue of Corrigendum may be

necessary to clarify doubts raised or to make some corrections. All

such corrigendum shall be displayed on web-sites

www.gujarathighcourt.nic.in and www.nprocure.com only. The

bidders are therefore advised to refer to these sites from time to

time to keep themselves updated.

1. Bidder must have minimum 5 years’ experience of

Housekeeping work in any Government Institution or Local

Body. Experience will be calculated sequentially not

parallelly. Details of the experience to be submitted by the

Bidder in the Form -’C’. Supporting documents such as

experience certificates and work orders to be submitted

along with technical bid.

2. Bidder must have average turnover of Rs. 3 Crores during

last three years. Bidder shall submit copies of latest audited

financial documents accompanied with certificate by the

Chartered Accountant showing requisite turnover as per

3. In addition to the above, bidder shall submit all the

documents / certificates mentioned in Form - ‘A’ of the

tender document.

4. The Bidder should not have been blacklisted or banned in any

manner by any Government, Quasi-Government Authority or

any Public Sector Undertaking in India. The bidders have to

produce an Affidavit on a Non-Judicial Stamp- paper of

Rs.300/- as per Form -’E’.

5. Bidder or his authorised representative must visit pre-bid

meeting, failing which bidder shall be disqualified.

INSTRUCTION TO BIDDERS FOR ONLINE TENDERING

1.0 Contract for a period of One Year for the work of

Housekeeping in the premises of the Gujarat State

Judicial Academy Campus, Ahmedabad.

2.0 Downloading of Tender Documents

2.1 Tender notice will be available on web sites

www.gujarathighcourt.nic.in and www.nprocure.com

2.2 Bidders who wish to participate in this tender will have to

get them self-registered on web site -

https://tender.nprocure.com

For any technical help with respect to registration or online

submission of bid please contact:

(n)Code Solutions - Division of GNFC Ltd.,

(n)Procure Cell

501, GNFC Infotower, S.G. Road

Bodakdev, Ahmedabad - 380054 (Gujarat)

Toll Free : 7359 021 663 (9:30 AM to 8:00 PM)

Email: [email protected]

3.0 Digital Signature Certificate

3.1 Bidders who wish to participate in online tenders will have

to procure/should have legally valid Class – 3 Digital

Signature Certificate, using which they can sign their

electronic bids. Bidders can procure the same from any of

the license certifying Authority of India.

3.2 Price bid should be authenticated by Digital Signature

3.3 Bidders who already have a valid Digital certificate need not

procure a new digital certificate.

4.0 Submission of Technical and Price Bid

4.1 After tender submission date and time, bidder cannot edit

their su bmit t ed offer. No written or online request in

this regard shall be entertained.

4.2 Bidder shall sign on each page of Hard copy of Technical

Bid and shall submit their offer to the Director, GSJA at the

Gujarat State Judicial Academy and Price bid in Electronic

format duly authenticated by Digital Signature Certificate

on the above mentioned websites and on or before the date

shown as above.

4.3 Offers (price bids) in physical form will not be accepted in

5.0 Submission of Tender Fees and other Documents

5.1 Bidder has to submit unconditional bid and no other

condition in any form shall be considered at all, at the

time of evaluation of the tender. Conditional tender shall

not be accepted.

6.0 Opening of Tender

6.1 After successful completion of Technical bid Evaluation,

price bid of only those bidders would be opened online who

are found to be qualified in the Technical bid evaluation.

6.2 Technical Bid shall be evaluated as per conditions mentioned

under the heading ‘Eligibility’and the documents mentioned

7.0 General Instructions:

7.1 The tender fees will not be refunded under any

7.2 EMD shall be accepted only in the form specified in the

tender document.

7.3 Tenders without Tender document fees, earnest money

deposit (EMD) and which do not fulfil all or any of the

condition or submitted incomplete in any respect will be

7.4 Tender Notice shall form part of tender document

7.5 Bidders are advised to read carefully the “Instructions for

Bidder” and “Eligibility criteria” contained in the tender

7.6 The Internet site address for e-Tender is

www.tender.nprocure.com

7.7 The Gujarat State Judicial Academy reserves the right to

reject any or all the tenders or split the work between more

than one bidders without assigning any reason thereof.

7.8 Bidder is requested to quote rates as per the terms and

conditions mentioned in the Tender Document. Tender

submitted for part items will not be considered and will be

7.9 Bidder shall quote the rates for the entire contract on a

‘single responsibility’ basis such that the offer price covers

service provider’s all obligations mentioned in or to be

reasonably inferred from the Tender document in respect of

the Manpower Services at GSJA. This includes all the

liabilities of the service provider such as identity cards of

personnel deployed by the service provider and all other

applicable statutory liabilities such as Minimum Wages, ESI,

Provident Fund contributions, service charges.

7.10 The rates shall remain firm and fixed throughout the contract

period / extended contract period and no escalation

whatsoever will be allowed during the contract period except

for revision in Minimum Wages by the Statutory Authority.

FORMS FOR FURNISHING

INFORMATION FOR TECHNICAL BID

Sr. Particulars. To be filled in by

1. Name and Address of the Bidder with contact

2. Earnest money:

(a) Number, date and amount of D.D./ pay

(b) Bank on which D.D./Pay Order is drawn.

3. Income tax PAN card

4. Firm Registration certificate

5. GST registration certificate

6. EPF Registration certificate

7. ESIC registration certificate

8. Professional tax registration certificate

Date: Signature of the Bidder.

(On Bidder’s Letter Head)

Gujarat State Judicial Academy,

Sola, Ahmedabad

Sub: Earnest Money Deposit against Tender No GSJA/HK/01/2026

With reference to above and as per terms and conditions of tender,

we are sending herewith D.D./Pay Order NO_____________Dated of

____________________________________ [Name of Bank and Branch] For

Rs. 4,50,000/- being the amount of E.M.D.

Yours faithfully

[Name and Signature of the Bidder]

Gujarat State Judicial Academy,

Sola, Ahmedabad.

Subject: Experience information submission

Ref : Tender No. GSJA/HK/01/2026

I have carefully gone through the Terms & Conditions contained in

the Tender Document for “Availing Housekeeping Services at the

Gujarat State Judicial Academy, Sola, Ahmedabad”. I hereby

declare that the details stated below regarding experience of our

firm / company is true & correct and I have submitted supporting

Summary of Ongoing and Previous Experience related to Housekeeping

Sr. Organization/ Type of No. of Value of From To Number

no Institution services people contract Date Date of Days

provided employed (annual)

Yours Sincerely,

(Name and Signature of the Bidder)

Gujarat State Judicial Academy,

Sola, Ahmedabad.

Subject: Financial data submission

Ref : Tender No: GSJA/HK/01/2026

I have carefully gone through the Terms & Conditions contained

in the Tender Document for “Availing Housekeeping Services at

the Gujarat State Judicial Academy, Sola, Ahmedabad”. I hereby

declare that below are the true details regarding turnover of our

Financial Year Financial Year Financial Year

Chartered Accountant Name & Membership No.:

Chartered Accountant Seal & Signature:

Yours Sincerely,

Name and Signature of the Bidder)

Compliance Letter for Authenticity of Information Provided

(On Non Judicial Stamp paper of Rs.300 duly attested by the Notary Public)

Gujarat State Judicial Academy,

Sola, Ahmedabad.

Subject: Compliance with the tender terms and conditions, and Eligibility Criteria

Ref: Tender No.GSJA/HK/01/2026.

With reference to the above referred tender, I, the undersigned <<Name of

Signatory>>, in the capacity of <<Designation of Signatory>>, am authorized to give

the undertaking on behalf of <<Name of the Bidder>>. We wish to inform you that we

have read and understood all the terms and conditions of this tender and total

requirements of the above mentioned Bid being submitted by us. We hereby confirm that

we meet or exceed the requirement of this tender.

In case of breach of any tender terms and conditions of this Tender, the decision of the

Director, GSJA, for disqualification will be accepted by us.

We also declare that we have not been blacklisted / banned / declared ineligible /

declared having dissatisfactory performance by any Government / Quasi-Government

Authority in India.

All the information provided in our submitted Bid is correct. In case any information

provided by us is found to be false or incorrect, the Gujarat State Judicial Academy has

the right to reject our Bid at any stage including forfeiture of our EMD/Security Deposit

and cancel the award of contract. In that event, the Gujarat State Judicial Academy

reserves the right to take legal action against us.

Dated this _________ day of____________20____

(in the Capacity of) :______________________

Duly authorised to sign Bid for and on behalf of __________________________

Note: This Compliance letter shall be signed by the bidder or authorised signatory

SCOPE OF WORK, TERMS AND CONDITIONS OF

(A) REGISTRATION FEES, DEPOSITS,ETC.:

(1) The Agreement shall be executed within One Week of

issuance of Work Order. The expenses for drafting,

execution, registration charges, stamp duty, etc., shall be

borne by the Contractor.

(2) Contractor shall have to deposit an amount equivalent to

the two month’s housekeeping charges as security deposit

within 15 days of receipt of “Work Order” in the form of a

Demand Draft (DD)/Pay order from a Bank in favour of

“The Registrar, High Court of Gujarat, Ahmedabad”

payable at the State Bank of India, High Court Complex

Branch. The Security Deposit shall remain valid for the

period of 90 days from the date of completion of Contract

Period.The Contractor shall not be entitled to receive any

interest on the security deposit. If the Contractor fails to

pay the Security Deposit within the stipulated time, then

the Contract shall automatically be cancelled and the

EMD money would be forfeited.

(3) The amount of Security Deposit shall be refunded/

returned back to the Contractor after a period of ninety

days from the date of completion of contract period; if the

work is found to be satisfactory and the Bill is settled.

(4) The Contractor shall observe and follow all provisions of

laws, including Labour Laws, applicable to such work and

conditions relating to the persons engaged for the work.

(B) PERIOD, RENEWAL, SUB-LETTING ETC.:

(5) The period of Contract shall be for one year, from the date

commencement of work.

(6) That, the GSJA may at his discretion renew the contract

on a written request made by the Contractor three

calendar months before the expiration of this Contract for

such further period and at such charges as the GSJA may

(7) Contractor shall not enter into sub-contract with or assign

the contract in favour of anybody else.

(8) Contractor shall not use the premises provided to them

for storage of sanitary materials for any other purpose

except for storage of materials for housekeeping purpose.

(C) INFRASTRUCTURE FACILITIES, MAINTENANCE, TAXES,

ELECTRICITY. GST, ETC. AND GENERAL CONDITIONS:

(9) The Contractor shall be responsible for Police verification

of all the persons deployed under this contract and copies

of such Police verification shall be submitted to the GSJA.

(10) The Contractor shall not remove any of the articles or

fixtures from the Campus.

(11) The Contractor shall have to ensure that the Electricity

and Water are not wasted.

(12) The Contractor shall obtain necessary License(s) from the

Competent Authority for the purpose immediately upon

receipt of the Work Order from the GSJA.

(13) The Contractor is required to provide cleaning / sanitary

material in sufficient quantity, as specified by the GSJA in

the tender document, or else it would entail penal

(14) GSJA may conduct monthly performance checking. The

performance audits will be conducted by the

Administrative Officer, GSJA or by the Additional

Registrar, GSJA or by any of the Directors of the GSJA,

randomly. Report will be placed before the Director, GSJA

in case of deficiency in service is found during such

random checking. In case of such deficiency penalty of

to 5 % of monthly bill amount shall be levied.

(15) The Contractor shall not permit entry of any person other

than the working staff in the Campus.

(16) Behavior of the Contractor himself/herself as well as

his/her staff must be courteous and co-operative towards

the employees of GSJA and the High Court employees,

Faculties, Guests, Visitors, Officers, Trainees or

participants, etc., visiting the Campus.

(D) WORK CONDITION:

(17) The Contractor shall obtain Registration No. and/or

License required under the Labour Laws and shall abide

by all the relevant provisions of Laws during the period

the contract remains in force; including provisions of the

Payment of Bonus Act,

(18) The Contractor shall carry out the items of work as

indicated here- in-below and as per the working

procedure stated hereunder :

[a] Cleaning of the floor area in all the buildings;

including but not limited to as follows :-

Academy Building :

[i] Chambers of Patron-in-Chief, President, Directors,

Faculties, Research Assistants along with Lecture

Halls, Class-rooms, all other rooms of

administrative building and Administrative Wings.

[ii] Video Conferencing Room.

[iii] Four Conference Halls.

[iv] Library, Computer Lab., Reading rooms (Corridor,

passages, lavatories, etc.)

[v] 2 Elevators.

[vi] Solar Panels on the Terrace.

Hostel Blocks “A” & “B”

[i] 216 furnished rooms; Recreation room, Lifts,

Administrative Chambers, Waiting Lounge,

[Corridors, Passages, lavatories, etc.]

[ii] Solar Panels on the Terrace.

[i] 20 Suites, Multi-purpose rooms, Conference room,

Waiting Lounge [Corridor, Passages], Lifts, etc.

[ii] Solar Panel on the Terrace.

Dining Facilities & Drivers’ Dormitory

[i] 02 Dining facilities with wash area and waiting

[ii] Dormitory for Drivers along with bathrooms &

[iii] Solar Panels on the Terrace.

Recreation Hall

[i] Entertainment room, Gymnasium & Yoga Hall

[Corridor, Passages, Lavatories, etc..]

[ii] Solar Panels on the Terrace.

[b] Sweeping of the floor area in all the Buildings.

[c] Cleaning of surrounding area and the entire campus

[d] Daily cleaning of internal roads, drainage and

compound of the entire campus; including all the

Parking places of Academy, in consultation with

[e] Cleaning of any kind of stains on the floor or walls.

[f] Dumping of solid waste at a particular place

earmarked for the purpose.

[g] Disposal of solid waste.

[h] Cleaning of all Toilets in the campus, twice in a day

or more time; if required.

[i] The work of moving furniture and equipments of

the Institution is also to be done as per the

instructions of the authorized Officer of the GSJA.

[j] When Class-rooms, Lecture-rooms, Conference

rooms are in use, they are to be cleaned twice in a

day. One person shall have to be deputed at each

bathrooms for continuous cleaning when

classrooms, lecture rooms or conference rooms are

in use on that particular floor/s, including the

common bathrooms at the Hostel Buildings.

[k] Removal of Garbage from the Campus; as and when

[l] Cleaning of all furniture and fixtures in the

Administrative & Academic Building as well as at

the Guest House, Dining Hall & Recreation Hall.

(19) It is compulsory for the Contractor to use the following

machinery for cleaning work :

[a] Heavy Duty Wet/Dry Vacuum Cleaner;

[b] Scrubbing Machine;

[c] Dry/Wet Mopping Machine;

[d] Manual Window/Glass Cleaning Kit;

[e] Multi-speed Single Disc. Machine for both scrub

cleaning and buffing;

[f] Self-supporting Ladder for cleaning surfaces upto a

height of 6-7 meter.

[g] Hydraulic Broom Machines for cleaning campus

[h] Road Sweeping Machines.

[i] Ride on Sweeper Machine.

(20) The bed-sheet, pillow cover, towel should be changed

every alternate day in the room and napkin should be

changed every day. The soap and shampoo should be

changed as per requirement. When room is in use,

sweeping, cleaning and dusting of Table, Chairs, Mirror,

Cupboard, Glass of Windows, Curtains, toilet etc., should

be done every day. When the room is not in use,

sweeping, cleaning and dusting should be done once in a

(21) Laundry Services: The used blankets should be

washed time to time in the used room and bed sheets,

pillow covers, towels should be washed every alternate

day and napkins should be washed every day, and they

should be provided after ironing.

(22) The Contractor shall be responsible to see that the work

of the Institution may not get disturbed and no damage is

caused to its property.

(23) An arrangement for cleanliness is to be done as under :-

[a] Detail cleaning plan;

[b] Use of chemicals and sanitizers, etc.

[c] Detail action plan for managing Solid waste, Garden

Water and any other Waste; if any.

[d] Cleaning of furniture and appliances, etc.

[e] Methods of dusting and use of Waste Management

[f] Methods and use of sanitizers for cleaning the Bath-

[g] Health safety and hygiene of the Staff;

[h] Developing Guest Awareness material to be used in

the Hostel premises.

(24) If cleaning work is not done properly and in time, fine in

such case shall have to be paid; as decided by the GSJA.

(25) The staff employed by the Contractor shall be provided

uniform (except black in colour) and Identity Card to the

Supervisor; Attendants and Sweepers at his/her cost. The

Contractor shall provide details of his Staff for

identification purpose to the GSJA authorities.

(26) The Contractor shall employ not less than 40 (Forty) well-

trained sweeping staff for the contractual work along with

3 Supervisors and 17 Attendants for round-the-clock

(27) If any staff of the Contractor accidentally suffers loss in

any manner; inside or outside the GSJA campus, or steals

anything, or sustains any injury due to any reason and

becomes unfit to do the work, in that case, the entire

responsibility of particular staff shall be of the

Contractor. The GSJA shall not be responsible for any loss

or damage to such staff of the Contractor.

(28) It shall be responsibility of the Supervisors that the

workers may not sit idle at any place in the GSJA campus

during the working hours.

(29) The Contractor shall provide trained staff for the

housekeeping services at the GSJA campus. The

Contractor shall also provide trained substitute, in case

any person from his staff is absent.

(30) The entire complex will be kept neat and clean and the

Supervisors of the Contractor will be responsible for the

supervision of the work of such staff.

(31) The concerned Supervisors will be answerable to the

Director, GSJA or the Officers nominated by him for any

default in execution of the work, or for breach of

conditions of the contract.

(32) It shall be the duty of the Contractor to comply with

necessary provisions of Labour Laws; including section

6A and 6C of Employees’ Provident Fund and

Miscellaneous Provisions Act, 1952 and provisions of

other laws that may be applicable to the contract and

shall maintain necessary proofs of such compliance and

shall be under an obligation to produce the same before

the Gujarat State Judicial Academy; whenever called

(33) The Contractor shall complete the house keeping work in

the Class-rooms, Chambers, Hostel as well as

Administrative Building by 10.00 a.m. on all days [or as

may be directed by the concerned Officer of GSJA] and

rest of the work shall be completed thereafter.

(34) During the programme at the GSJA, cleaning of hostel

rooms which are not occupied to be done once in a week

and occupied rooms should be cleaned daily; including

one day prior and one day subsequent to the training

period. Apart from this, when any room is vacated,

cleaning of the said rooms should be done immediately.

(35) The doors, windows, soft boards, furniture, telephone,

switch boards, photo frames, mirrors, tripod, tables,

chairs, etc., of the rooms in-use shall have to be cleaned

every day and when the rooms are not occupied, once in

(36) Toilets of every room in-use shall have to be cleaned

during its utilization once in a day, and when it is not in-

use, it shall have to be cleaned once in a week.

(37) During the occupancy of the rooms, bed-sheet, pillow-

cover, towel to be washed and changed after every

alternate day and napkin to be washed and changed

daily. The blankets in the rooms which are occupied are

to be washed time to time as per instruction. They

shall have to be supplied after ironing.

(38) It shall be the duty of the Contractor to maintain the

entire Academy campus neat and clean within the time-

frame and within the schedule mentioned in the terms

and conditions of the contract, and he shall be entitled to

receive the monthly housekeeping charges only upon a

certificate to that effect being issued by the GSJA or by

an Officer authorized by the GSJA.

(39) The Contractor will maintain the muster roll and shall

ensure that all the employees attend their respective

duties punctually and carry out their job satisfactorily.

(40) The Contractor shall pay wages to its staff/workmen only

by making remittance though Banking Channel or

depositing the wages in the respective Bank Accounts of

the Staff/Worker, latest by 5th day of every Calendar

month. The Contractor shall raise his/her bill/invoice only

after making payments to all the staff/workmen along

with submitting proof of payment of such wages, not later

than 10 days from the date of making the payment to the

(41) The contractor shall make payment of timely wages to the

workmen employed and deposit all other statutory dues

such as P.F. Contribution, ESIC, Bonus, etc. with the

concerned authorities in timely manner and submit proof

of payment of deposit made by the Contractor to the

GSJA, or else the bills / invoices submitted by the

Contractor would be withheld.

(42) In case of such workmen whose wages could not be

deposited directly in savings bank account, the payment

of wages shall be made in the presence of the officer of

the GSJA authorized by the Director, GSJA, who shall put

his counter signature on the payment sheet, which must

contain the signature of the workman and the Contractor.

(43) Necessary insurance and GPF / EPF shall have to be

deducted for the workers by the Contractor as per the

Labour Laws and Registers regarding the same shall be

maintained. The contractor shall be responsible to

deposit such statutory deductions and send the necessary

registers to the concerned Office and a copy of the same

shall be submitted to the GSJA.

(44) All liabilities in respect of the persons employed by the

Contractor shall be that of the Contractor and that the

GSJA shall not be liable in any manner whatsoever with

regard to any claim made by such persons.

(45) Upon satisfactory completion of the work during the

contract period and after three months from the date of

completion of the contract, if there are no liabilities or

dues in any manner to be recovered from the Contractor,

the security deposit shall be refunded without any

(46) In case of breach of any of the aforesaid terms and

conditions, the contract will stand terminated and the

security deposit may be forfeited to the Government at

the discretion of the GSJA.

(47) The prevalent Acts, Rules, Conditions, Resolutions and/or

Instructions of the Central Government, State

Government, Local Government/Semi Government

Institution and this Institution, and those which are in

force from time to time, are to be complied with for the

operation of the work assigned by the GSJA and the

Contractor shall be responsible for taking any kind of

permission for the same, for obtaining License or

maintaining register or record, or providing any

information. The GSJA shall not be responsible for breach

(48) The Contract shall be executed on a stipulated Stamp-

paper of Rs. 300/=. Moreover, as per the provisions of

the Contract Labour [Regulations & Abolition] Act,

the Contractor shall possess all the requisite

permissions/license as a Contractor. GSJA shall have

absolute right to cancel the contract in between without

any reason. Whereas, the contract shall automatically

come to an end on completion of the time-limit; except

the term has been extended by the GSJA.

(49) Contractor must maintain Pandemic-specific cleaning

protocols including disinfection schedules, personal

protection equipment for staff and isolation procedures

as per government guidelines.

(E) PENALTY, TERMINATION, VACANT POSSESSION, ETC

(50) The Contractor shall not put up any permanent structure

or make any alterations or additions to the premises.

(51) The Contractor will be at liberty to remove all the

movable articles brought by the Contractor in the

premises on termination of the contract.

(52) The staff of the Contractor shall not be permitted to use

any part of the premises as rest room or lodging house.

(53) In case of any complaints in performance by the

Contractor or in case of any loss or damage caused by the

Contractor during the license period, the Contractor shall

be liable to pay penalty amount equivalent to 2% of the

annual contract value which would be in addition to

liability of termination of contract and forfeiture of

security deposit.

(54) In case of death of Contractor, the Contract shall stand

terminated and legal heirs/representatives of the

Contractor shall not be entitled to claim any right under

this contract. If the Contractor cancels the contract

during the mid-term of the contract, its security deposit

shall be forfeited and the GSJA can recover the fine also.

(55) After one month of the assignment of the work to the

Contractor, it will be reviewed and the contract shall be

cancelled, if the work is not found satisfactory.

(56) In case of breach of any of the terms and conditions, the

contract may be terminated and the security deposit may

be forfeited to the Government and Contractor may be

blacklisted for participating in future contracts, at the

discretion of GSJA.

[F] STAFF CONDITIONS:

(57) The Contractor shall have to provide the stipulated staff.

If any staff member is absent from duty, other shall be

appointed in his/her place.

(58) The Contractor shall take sufficient insurance policy of

any person engaged for the housekeeping work as per

the prevailing labour laws. If such person sustains any

injury while discharging duty, the GSJA shall not be

(59) The Contractor shall appoint staff having qualification as

per the need of the Institution. This staff shall be cordial,

humble, competent and well-mannered. Uniform shall be

provided to the staff, as per their work. Identity card

should also be issued to each staff.

(60) If any staff is not in Uniform, he/she shall be considered

(61) If any article or movable property belonging to the GSJA

or of any participant, guest, staff, visitor, etc., of the

Institute is misplaced and found, it shall be given back to

the concerned person. In case, it is not found, the

Contractor shall be liable to compensate the loss or

(62) No other person; except the persons who are eligible to

get entry into the Hostel, shall be allowed to enter in the

(63) The Contractor shall be responsible for misbehavior of

his/its staff with anyone. Appropriate legal action will be

taken against such person, as per the prevalent rules.

(64) The Contractor shall provide information with

photographs to the Institute of all the Staff engaged by

the Contractor.

(65) The persons employed by the Contractor for the work in

the GSJA campus shall not commit any act which is

prohibited by the Law. In case of any such conduct of any

of the persons employed by the contractor, the contractor

shall be solely responsible/ liable for the same.

(66) Certificate of Authorized Officer on behalf of the

Contractor shall be produced certifying that the persons

employed by the Contractor for stipulated services are

not suffering from any contagious or skin disease and

such staff member is not involved in any criminal activity

proof of which shall be provided whenever required.

(67) Contractor shall store materials and equipments at the

earmarked place allotted by the GSJA. Contractor shall

not use such earmarked space for any other purpose

except for storage of materials and equipments for

housekeeping purpose. A self-attested certificate

containing the details of the stock stored by the

Contractor shall be provided to the officer authorized by

the Director, GSJA to oversee the working of the

(68) In the event of any question/dispute/difference arising

under the agreement or in connection herewith the same

shall be referred to The Arbitration Centre (Domestic and

International), High Court of Gujarat for appointment of

Arbitrator to adjudicate the dispute.

The award of the Arbitrator shall be final an binding on

the parties. The Arbitrator may give interim award(s)

and/or directions, as may be required. Subject to the

aforesaid provisions, the Arbitration & Conciliation Act,

1996 and the rules made hereunder and any modification

thereof from time to time being in force shall be deemed

to apply to the Arbitration proceedings under this clause.

(69) The Courts at Ahmedabad shall have the exclusive

jurisdiction to try all disputes arising out of this contract.

(70) In case the numbers of persons deployed by the

Contractor are less than the specified limit, proportionate

amount of such absent persons shall be deducted from

the bill amount. The Contractor shall maintain regular

Muster/Attendance Register/ Bio metric attendance of all

the workers and it shall be submitted to the Institute for

(71) Receipt of GST, as applicable at the relevant point of

time, deposited with the Government from time to time

shall be submitted to the GSJA, else the payment under

the said head/s shall be withheld.

(72) The GSJA shall make monthly payment to the Contractor.

(73) The GSJA shall not be liable in case of any dispute that

may arise between the Contractor and the workers.

(74) If required material is not provided by the Agency in

sufficient quantity, it shall be deducted from the bill

amount and the fine shall also be recovered.

[H] Eligibility & Duties of Supervisor

(75) Three Supervisors shall be engaged in the Institute,

round the clock and even on Holidays, as per the details

mentioned in the table below. If duty of any Supervisor is

getting over and the Supervisor of the next shift has not

reported on duty, then he shall not be relieved from his

Duty Timing No. of Supervisor

1 06:00 am to 02:00 pm One

2 02:00 pm to 10:00 pm One

3 10:00 pm to 06:00 pm One

(76) Supervisor shall be Graduate and having basic knowledge

of Computer. He shall have experience of One year

regarding this work. The Supervisor should have ability

to talk cordially on the phone calls received from outside

and hostel blocks.

(77) Supervisor should have good behaviour and friendly

attitude with the Guests.

(78) He/She shall have to welcome the guests on behalf of the

Institution who are visiting the Hostel, to make their

entries in the Hostel room Entry Register and allot

rooms. He/She shall have to give information about the

services being provided by the Institution during their

stay in the Hostel.

(79) The speech and behaviour [attitude] of the Supervisor

should be appropriate. He/She should have knowledge of

Gujarati, Hindi and English languages.

(80) In addition to the information regarding the Hostel, the

Supervisor shall have to keep general information about

City, State, Railway Station, Airport, etc.

(81) Supervisor shall have to keep information regarding the

current and upcoming Training Programmes.

(82) Supervisor shall have to remain in the proper and

prescribed uniform. If he/she does not remain present in

the uniform, then he/she will be considered absent from

duty on a given day.

(83) Supervisor, at the time of joining duty, shall have to

receive entire information relating to the hostel rooms

and any complaint of the guest or the service to be

provided to them from his/her reliever.

(84) After allotment of the room to the Guest, if there is any

complaint, then the arrangement for its redressal shall

have to be done, and the complete efforts shall be made

to make their stay comfortable and convenient.

(85) If any matter comes to the notice in respect of damage

done to the Hostel room, or to any property, by the

visiting participants/ guests during their stay in the

Hostel, it should be reported to the GSJA in writing. If not

reported, the Contractor shall have to bear the cost of

such damage cause to the property of GSJA.

(86) Supervisor will be given information regarding the

Training Programmes which are to be held at the GSJA.

Except the participants and guests nominated by the

GSJA, without prior permission of the Competent

Authority of GSJA, the rooms shall not be allotted to

(87) If the Hostel rooms of GSJA allotted to any other person

not entitled, then it will be the responsibility of the

concerned Supervisor and the Contractor. They shall be

liable for such wrongful act and shall also be liable to pay

(88) Supervisor has to produce Hostel Entry register daily

before the officer of the GSJA.

(89) Instructions given by the Officer/employee-incharge of

the Hostel shall be followed scrupulously without fail.

(90) To do the supervision of all the rooms/hostel campus for

the cleanliness. If any complaint relating to cleanliness is

received, then it should be brought to the notice of the

Sweeper for its timely solution.

(91) Equipments relating to housekeeping and cleanliness

shall be provided to the concerned person.

(92) Supervisor has to carry out the procedure of cleaning the

rooms immediately after it has been vacated. The

arrangements should be made in such a way that it could

be allotted to other guest immediately thereafter. The

things in such rooms, which are supposed to be changed,

should be changed immediately.

[I] Eligibility & Duties of Attendant/ Office Attendant/ Home

- Domestic Attendant :

(93) As per the details mentioned in the following table,

Attendants shall have to be employed in the GSJA campus

round the clock and even on Holidays. If duty of any

Attendant gets over and thereafter, Attendant of

subsequent shift does not report for duty, this Attendant

cannot be relieved from the duty.

Sr. No. Duty Timing No. of Attendants

1 06:00 am to 02:00 pm Three

2 02:00 pm to 10:00 pm Three

3 10:00 pm to 06:00 am Three

(94) Attendants should be deployed at Recreation Hall during

the working hours of the Office and Holidays. Details are as

Sr. No. Duty Timing No. of Attendants

1 06:00 am to 02:00 pm One

2 02:00 pm to 10:00 pm One

(95) Attendants should be deployed at Guest House round the

clock and even on Holidays. Details are as follows:

Sr. No. Duty Timing No. of Attendants

1 06:00 am to 02:00 pm Two

2 02:00 pm to 10:00 pm Two

3 10:00 pm to 06:00 am Two

(96) The Attendants should have undergone Training

pertaining to housekeeping and room service. He should

have experience of such work for at least one year. His

appearance should be appropriate. For example, his hair

should be properly cut and combed. He should have clean

(97) After allotting room to the Guests coming to the Hostel,

he shall have to drop him at the room along with luggage.

He should ensure sufficient facilities in his room. If any

article is not available, the same should be immediately

provided. When he checks out, his luggage shall have to

be taken up to the gate of hostel of the Institution.

(98) Once room is allotted to the participants, and he wants to

enter the room, he should enter after ringing the bell,

knocking the door of the room from outside. The room-

service such as Water, Tea/Coffee, snacks, milk sachets,

etc., should be provided to the Guests. Under exceptional

circumstances, if demand of having meals inside the

room is made by the concerned guest, the same should be

(99) The guest staying at the hostel shall have to be provided

services as per their requirements in accordance with

rules and regulations.

(100) The Attendant shall have to behave courteously with

the Guests. The details of facilities/services available at

the Hostel should be provided to the Visitors.

(101) The attitude of the Attendant should be proper.

Moreover, he must have sufficient knowledge of Gujarati,

Hindi and English languages.

(102) The Attendant shall have general knowledge of City,

State, Railway Station, Airport in addition to the Hostel.

(103) The Attendant shall have to put on prescribed

Uniform. If he has not put on the Uniform, he will be

considered as absent from duty.

(104) When an Attendant report for duty, he shall have to

get all the details in connection with the rooms and guest

from the reliever.

(105) After allotment of the room to the guest, if he has

any grievance, arrangements should be made to resolve

the same. He should make all efforts to make his stay

comfortable at the Hostel and Guest House.

(106) He should take care of regular cleaning of the rooms

during his stay at the Hostel. The bed-sheet, pillow

covers, Towel should be changed in the room every

alternate day. The soap, shampoo, etc., should be

provided in the room. When a Trainee/Guest checks-out,

he should thoroughly check the room. If any

Trainee/Guest has caused damage to any article in the

room or any other part of the Hostel, the same should be

immediately brought to the notice to the Supervisor.

(107) All the rooms/hostel campus should be inspected for

cleaning. If he has any complaint in respect of cleaning,

the same should be brought to the notice of the Sweeper

for its timely resolution. If the Sweeper is not on duty, the

Attendant shall have to perform this task on his own.

(108) The Attendant performing his duty at Recreation

Hall shall have to take care of the equipments pertaining

to Gymnasium, Sports, Movie-shows, etc., which are

available in the Recreation Hall. The Guests coming to

the Recreation Hall should be provided recreation

equipments in such a way that they can utilize them very

well. When the Guests stop using the equipments, the

Attendant should switch them off and accept them after

(109) When the movie show is arranged, the Attendant

working at the Recreation Hall should make all

arrangements for it before one hour of its

commencement. When the movie show gets over, all the

equipments and furniture kept in the recreation hall

should be counted and thereafter, building of the

Recreation Hall should be closed.

(110) The Attendant working at the Recreation Hall will be

responsible for all the arrangements to be made in the

building of Recreation Hall.

(111) He shall have to follow all the instructions which are

given to him from time to time by the Officer/employees

[J] Eligibility & Duties of Workers engaged in Cleaning Work:

(112) At least 40 Sweepers shall have to be engaged for

cleaning work of the Administrative and Academic

buildings, Hostel blocks “A” & “B”, Guest House, Drivers’

Dormitory [including Dining Hall], Recreation Hall,

Passage and Open space in and around these buildings

and the entire campus of the GSJA.

(113) The distribution of manpower to be deployed round

the clock; even on Holidays by the Contractor should be

such that the cleaning work is completed well in time, as

per the requirement of GSJA, or as may be directed by

the Administrative Officer.

[K] Area of Work:

(114) Administrative and Academic buildings, Hostel Block

“A”, Hostel Block “B”, Guest House, Drivers’ Dormitory

[including Dining Hall], Recreation Hall, passage and

cleaning of open space in and around these buildings and

the entire campus of GSJA.

(115) Each room of the Hostel, Dormitory and Guest

House should be kept neat and clean. Rooms to be

cleaned daily and one day prior to and one day

subsequent to the training period, when they are

occupied. Cleaning of the rooms to be done once in a

week which are not occupied.

(116) Apart from this, when any room is vacated, cleaning

of the said room should be done immediately. Toilets of

every occupied room shall have to be cleaned during its

utilization once in a day and when it is not occupied, it

shall have to be cleaned once in a week. The bed-sheet,

pillow cover, towel should be changed on alternate days

in the room and napkin should be changed every day. The

soap and shampoo should be changed as per

requirement. When the room is in-use, dusting & cleaning

of the tables, chairs, mirror, cupboard, glass of windows,

curtains, etc., should be done every day in the room.

When the room is not in-use, dusting should be done once

(117) The used blanket should be washed time to time in

the used rooms and bed-sheet, pillow cover, towel should

be washed once every alternate day and napkin should be

washed every day and they should be provided after

(118) The sweeping and mopping should be done twice a

day at administrative and academic building, hostel

block “A” and hostel block “B”, Guest house, Drivers’

Dormitory [including dining hall] and passage of each

wing of the said building, staircases, reception counter,

recreation hall and its passage and open space in and

around the building at the Institution.

(119) The cleaning of all the Fans, AC, Curtains, Tube

lights, Geysers, etc., shall have to be done once a week at

the hostel. The spider webs on the ceilings shall have to

be removed and cleaned.

(120) The cleaning of doors of the room, windows, soft

board, furniture, phone, switch-board, photo frames,

mirror, tripod, table, chairs, etc., shall be done every day;

including previous and next day when the room is

occupied and when the room is not occupied, cleaning

shall have to be done once a week.

(121) The cleaning of water coolers once a week

[Wednesday] shall have to be done regularly. All other

equipment located in the compound shall have to be

cleaned regularly.

(122) The sweeper shall have to clean all the Terraces and

Solar Panel once a week regularly.

(123) The cleaning of Administrative and Academic

buildings, Hostel Block “A” and Hostel Block “B”, Guest

House, Dormitory [including Dining Hall], Recreation

Hall, surrounding area and the entire campus of GSJA

should be done twice every day.

(124) The Sweepers shall have to do cleaning and

miscellaneous work at the places decided and as

mentioned in the Tender of cleaning.

(125) The automatic modern machines for cleaning shall

have to be used in day to day cleaning. No separate

instructions shall be required to be given for the same.

(126) The Contractor shall have to render services

engaging sufficient Sweepers, as per the requirement of

(127) The Attendant as well as Supervisors shall have to

see that the cleaning work is done properly and regularly.

If any work is found irregular, the Contractor shall have

to give explanation in this regard.

(128) The Contractor shall have to purchase necessary

articles, such as, Uniform for the staff, Dusters, Mopping

Clothes, Brooms, Drums for disposing of Garbage, etc.,

for cleaning and miscellaneous work. All the articles of

good quality shall have to be used.

(129) The Garbage cannot be accumulated in the campus

under any circumstances. The Contractor shall have to

dispose of the garbage properly outside the campus. No

facility will be provided by the Institution for the same.

(130) Any instruction given by the Officer/employee of the

GSJA shall have to be followed without fail.

[G] PERFORMANCE STANDARD TO BE MAINTAINED BY THE

[I] Walls and Skirting:

[1] Internal walls and ceilings are free of dust, grit, lint, soil,

film and cobwebs where reachable.

[2] Walls are free of marks caused by furniture, equipment or

staff where reachable.

[3] Light switches are free of fingerprints, scuffs and any

[4] Light covers and diffusers are free of dust, grit, lint and

[5] Polished surfaces are of a uniform lustre.

[1] Internal surfaces of glass are clear of all streaks, spots

and marks, including fingerprints and smudges where

[2] Window frames, tracks and ledges are clear and free of

dust, grit, marks and spots.

[1] Internal and external doors and door-frames are free of

dust, grit, lint, soil, film, fingerprints and cobwebs.

[2] Doors and door-frames are free of marks caused by

furniture, equipment or staff.

[3] Air vents, relief grilles and other ventilation outlets are

kept unblocked and free of dust, grit, soil, film, cobwebs,

scuffs and any other marks.

[4] Door tracks and door-jambs are free of grit and other

[5] Polished surfaces are of a uniform lustre.

[IV]Hard Floors

[1] The floor is free of dust, grit, litter, marks and spots,

water or other liquids.

[2] The floor is free of build-up at the edges and corners or in

[3] The floor is free of spots, scuffs or scratches on traffic

lanes, around furniture and at pivot points.

[4] Inaccessible areas (edges, corners and around furniture)

are free of dust, grit, lint and spots.

[5] Floors are of a uniform lustre.

[6] Appropriate signage and precautions are taken regarding

pedestrian safety of newly cleaned or wet floors.

[V] Concrete & Pavers

[1] After sweeping all areas must be free of dirt, dust leaves

[2] After spot cleaning, hosing or pressure cleaning concrete

& pavers all areas must be free of dust, accumulated dirt,

litter, sand and excess water leaving the surfaces clean

and reasonably dry.

[VI]Soft Floors, Matting

[1] The floor is free of dust, grit, litter, marks and spots,

water or other liquids.

[2] The floor is free of stains, spots, scuffs or scratches on

traffic lanes, around furniture and at pivot points.

[3] Inaccessible areas (edges, corners and around furniture)

are free of dust, grit, lint and spots.

[4] When carpet extraction shampooing is complete, the

carpet must be free of all deep seated dirt, stains and

soiling and be left in a reasonably dry condition giving a

uniform appearance.

[VII] Furnishings and Fixtures

[1] Hard surface furniture is free of spots, soil, film, dust,

fingerprints and spillages.

[2] Soft surface furniture is free from stains, soil, film and

[3] Furniture legs, wheels and castors are free from mop

strings, soil, film, dust and cobwebs.

[4] Inaccessible areas (edges, corners, folds and crevices) are

free of dust, grit, lint and spots.

[5] All reachable high surfaces are free from dust and

[6] All vertical and horizontal blinds are free from stains,

dust, cobwebs, lint and spoilage where reachable.

[7] Equipment is free of tapes/plastic, etc., which may

compromise cleaning.

[8] Furniture has no odour that is distasteful or unpleasant.

[9] Shelves, bench-tops, cupboards are clean inside and out

and free of dust and litter or stains.

[10] Internal plants are free of dust and litter.

[11] Waste/rubbish bins or containers are clean inside and out,

free of stains and mechanically intact.

[12] Fire extinguishers are free of dust, grit, dirt and cobwebs.

[VIII] Toilets and Bathroom Fixtures

[1] All the commodes / toilet seats and Indian toilets are neat

and clean and stain free.

[2] All the wash basins and urine bowls are neat and clean

and stain free.

[3] All the wash rooms are always neat, clean, dry and

[4] Porcelain and plastic surfaces are free from smudges,

smears, body fats, soap build-up and mineral deposits.

[5] Metal surfaces, dispensers, shower screens and mirrors

are free from streaks, soil, smudges and soap build-up and

oxide deposits.

[6] Wall tiles and wall fixtures (including soap and cream

dispensers and towel holders) are free of dust, grit, and

smudges / streaks, mould, soap build-up and mineral

[7] Bathroom mats are free from stains, smudges, smears,

odours, and mould and body fats.

[8] Plumbing fixtures are free of smudges, dust, soap build-up

and mineral deposits.

[9] Bathroom fixtures are free from odours that are

distasteful or unpleasant.

[10] Polished surfaces are of a uniform lustre.

[11] Sanitary disposal unit external surfaces are clean and

[12] Consumable items are in sufficient supply.

[IX] General Tidiness

[1] The area appears tidy and uncluttered.

[2] Floor space is clear, only occupied by furniture and

fittings designed to sit on the floor.

[3] Furniture is maintained in a fashion that allows for

[4] Fire access and exit doors are left clear and unhindered.

[X] Odour Control

[1] The area smells fresh.

[2] There is no odour that is distasteful or unpleasant.

LIST OF TOOLS / MACHINES

Sr. Item(s) Brand

1 Hand scrubber machine Roots / Karcher

2 Vacuum Cleaner Eureka Forbes / Karcher

3 Jet Spray Roots / Karcher

4 Walk behind scrubber dryer Roots / Karcher

5 Ride on Sweeper Machine Roots / Karcher

LIST OF MATERIAL

Sr. Item(s) Make

1 Bathroom/urinal bowl cleaner cum Diversey Crew

2 Hygienic/hard surface floor Diversey Crew

cleaner/mopping

3 Toilet bowl cleaner Diversey Crew

4 Glass cleaner Diversey Crew

5 Detergent Powder Vim

6 Hand Wash Diversey

7 De-scaler Diversey Crew

8 Room freshener spray Godrej Aer/Odonil

9 Air perfume tablet/purifier Odonil

10 Buckets and Mugs Patel/Prince/Polyset

11 Dustbins 60 ltrs. Patel/Prince/Polyset

12 Naphthalene Balls Sunny / Wonder

14 Garbage Bags

17 Insect repellent spray Baygon / Hit

21 Floor Dusters

22 Garbage Trolly

23 Glass dusters

24 Glass Wipers

29 Municipality Brooms

30 Nylon Scrubbers

31 Phenyl Walker / Sunny

32 Road Brushes

33 Rubber Pumps

36 Spot Cleaning Agents

38 Table Dusters

39 Toilet Brushes

40 White Dusters

41 Yellow Dusters

ARJUN P Digitally signed by

ARJUN P RANDHIR

Gujarat State Judicial Academy

B/h. High Court of Gujarat RANDHIR Date: 2026.06.12

at Sola, Ahmedabad-60. Mr. A.P.Randhir

I/c. Director, GSJA