Repairing of port & stbd side Stern Gear assembly of SPHB Rukmavati at New Port Bhavnagar.

Name of work: : Repairing of port & stbd side Stern Gear assembly of SPHB

Rukmavati at New Port Bhavnagar.

Rs: 10,87,612.00 (excluding GST)

Executive Engineer (M), Project Implementation Unit, GMB,

Block No.3, Room No.5 & 6, Port Colony No.2

Bortalav, Nr Balvatika BHAVAGAR-364003,

Phone No. 0278-2446627

Email: [email protected]

EXECUTIVE ENGINEER (M),

PIU, BHAVNAGAR.

Particulars Page No.

1 Tender Notice 3-6

2 Introduction 7-8

Instructions to bidders

4 Form-B1 13-53

5 Schedule-B 54-55

6 Technical Specifications 56-57

8 General Condition 59-60

9 Vessel Details

10 PQ Forms 62-67

NOTICE INVITING ONLINE TENDER (NIT)

Department Name :- Gujarat Maritime Board

Circle :- Superintending Engineer (M)

Head of PIU,GMB,Gandhinagar -382010

Division :- Executive Engineer (M), PIU, GMB, Block

No.3,Room No.5&6, Port Colony No.2

Bortalav, Nr Balvatika BHAVAGAR-

IFB No. :- Tender Notice No. 03 of 2026-27

Name of Project :- Repairing of port & stbd side Stern Gear

assembly of SPHB Rukmavati at New Port

Name of Work :- Repairing of port & stbd side Stern Gear

assembly of SPHB Rukmavati at New Port

Estimated Contract Value (INR) :- Rs.10,87,612.00 (Exclusive of GST).

Contract Period (in Months) :- 01 Month

Bidding Type :- Open

Bid Call (Nos.) :-

Tender Currency Type :- Single

Tender Currency Settings :- Indian Rupee (INR)

Joint Venture :- Not Applicable

Bid Document Fee :- Rs. 1062/-in the form of DD only (Incl.

Bid Document Fee Payable To :- GMB - Non PLD Account payble at

Bid Security / EMD (INR) :- Rs.12,834.00/- (Including GST) in form of

FDR of any nationalized / schedule bank,

having minimum 06 months validity.

Bid Security / EMD in favour of :- Executive Engineer (Mech), PIU, Gujarat

Maritime Board Payable at Bhavnagar in

form of FDR only.

Bid Document Downloading Start Date :- 02/05/2026, hrs. 00.00 onwards

Bid Document Downloading End Date :- 16/05/2026 hrs.

Last Date & Time for Receipt :- 16/05/2026, hrs.

(Submission) of Bids

Bid Validity Period :- Validity period of price shall be of

days from date of opening of price bid.

Submission of documents through The Bidder will have to send, Tender Fees

RPAD or speed post only to following ,EMD & the following required

office. documents in a sealed envelope through

RPAD/Speed Post only up to date

ADDRESS: 25/05/2026 working office hr. at the Office

of Executive Engineer (Mech.). PIU,

Executive Engineer (M), PIU ,GMB, Gujarat Maritime Board, Bhavnagar

Block No.3,Room No.5&6, Port Colony mentioning the name of work on the

No.2 Bortalav, Nr Balvatika envelop.

BHAVAGAR-364003, (1) PAN Card

Phone No. 0278-2446627 (2) GST registration.

(3) EMD (PQ-II)

(4) Tender fees(PQ-II).

(5) Experience Certificate of successfully

carried out at least one similar work

during last five years ending last date

of submission of online bid.

amounting not less than 4.36 Lakh

(6) Letter of Application.(PQ-I)

(7) Solvency Certificate of Rs.2.18 Lakh

(8) Turnover of min. Rs. 10.88 lakhs in

any one of last five financial

(9) Undertaking of not black listed by

Govt./PSU etc. (PQ-VI)

E-submission of Tender Documents The vendor shall submit following

documents in the e-tender.

(2) GST registration.

(3) EMD (PQ-II)

(4) Tender fees(PQ-II).

(5) Experience Certificate of

successfully carried out at least one

similar work during last five years

ending last date of submission of

online bid. amounting not less than

4.36 Lakh (PQ-V)

(6) Letter of Application.(PQ-I)

(7) Solvency Certificate i.e.

(8) Turnover of min. Rs. 10.88 lakhs in

any one of last five financial

(9) Undertaking of not black listed by

Govt./PSU etc. (PQ-VI)

E submission of the price Bid :- Vendor shall submit their offer in

electronic format on official website of

www.tender.nprocure.com.No offer in

physical form will be accepted and any

such offer if received by GMB will be

outright rejected.

Tender Opening Date :- 26/06/2026 from 12.00Hrs. onwards, if

possible. In the office of The Executive

Engineer (M), PIU, GMB Bhavnagar

Executive Engineer (M), PIU, Gujarat Maritime

Officer Inviting Bids :-

Board, Bhavnagar-364

Executive Engineer (M), PIU, Gujarat

Bid Opening Authority :-

Maritime Board, Bhavnagar-364

Executive Engineer (M), PIU ,GMB, Block

No.3,Room No.5&6, Port Colony No.2

Bortalav, Nr Balvatika BHAVAGAR-364003

Phone No. 0278-2446627

General Terms and Conditions

(1) Bidders can download the tender document free of cost from the website.

(2) Bidders have to submit Price bid in Electronic form only on “n-procure” website till the

Last Date & time for submission.

(3) Offers in physical form will not be accepted in any case.

(4) Free vendor training camp will be organized every Saturday between 4.0 to 5.00 P.M. at

(n) code solutions-A Division of GNFC Ltd., Vendors are requested to take benefit of

(5) Government Of Gujarat and Governor MAY BE READ AS GUJARAT MARITIME

BOARD AND VICE CHAIRMAN & CHIEF EXECUTIVE OFFICER respectively.

Bidders who wish to participate in online tenders will have to procure / should have legally

valid Digital Certificate as per Information Technology Act-2000 using it they can sign their

electronic bids. Bidders can procure the same from any of license certifying Authority of

India or can contract (n) code solutions-A division GNFC Ltd, who are licensed Certifying

Authority by Govt. of India.

All bids should be digitally signed, for details regarding digital signature certificate related

training involved the below mentioned address should be contacted:

(n) Code Solutions

A division of GNFC

301, GNFC Info tower, Bodakdev,

Ahmedabad – 380 054 (India)

E-mail: [email protected]

Web-site: www.rnb.nprocure.com

Toll Free: 1800-233-1010(Ext. 321)

Other Terms & Conditions as per detailed tender documents

Executive Engineer (M)

PIU, Bhavnagar.

GUJARAT MARITIME BOARD

On behalf of Chairman, Gujarat Maritime Board, the office of Executive Engineer (M), PIU, Gujarat

Maritime Board, Bhavnagar invites e-tenders from reputed firms with proven abilities to execute

the work of Repairing of port & stbd side Stern Gear assembly of SPHB Rukmavati at New Port

Name of Work Repairing of port & stbd side Stern Gear

assembly of SPHB Rukmavati at New Port

Bid document fee(Nonrefundable) Rs.1062/- (Including GST)

EMD RS.12,834.00/- (Including GST)

Last date of uploading (submission) of tender 16/05/2026 up to 00.00 Hrs.

through www.nprocure.com

Payment of Tender Fee/EMD & submission Upto 25/05/2026 up to working office

of other documents as detailed in NIT Hrs.

Detailed terms & condition and other related information is given in the Bid documents.

Tender document can be available from www.gmbports.org OR www.tender.nprocure.com. For

further information please contact Executive Engineer (Mech.) PIU Division, during working days

& office Hours on 0278-2446627, E-mail : [email protected]

2.1 On behalf of Chairman, Gujarat Maritime Board, the Executive Engineer (M), PIU,

Gujarat Maritime Board, Bhavnagar invites ON-LINE tenders from reputed firms with

proven ability for contract of Repairing of port & stbd side Stern Gear assembly of

SPHB Rukmavati at New Port Bhavnagar.

2.2 The Repairing will be done as per the details stipulated in the schedule-B & item

specifications attached with the tender. The repair work will be under the supervision

and satisfaction of Engineer in charge.

2.3 Incorrect or incomplete information or non-supply of requisite information with

certificate will result in to outright disqualification of the bidder.

2.4 Definition:

In the contract documents, the following expression shall have the meanings herein

assigned to them except the contract otherwise requires.

 The Expression “Board”: means Gujarat Maritime Board constituted under the

Gujarat Maritime Board Act

 The expression “Work” where used in this document shall, unless there be

something in the subject or contest repugnant to such construction, be constructed

to mean the work or the work contracted and to be executed under or in virtue of

the contract, whether temporary or permanent and whether originally or altered,

substituted or additional. It shall include all extra works and variations and be

subject to all commissions ordered in accordance with these conditions.

 “Site” means the land, sea bed and/or other places on, under, in or through which

works are to be executed or carried out and services to be rendered any other lands

or places provided by Gujarat Maritime Board for the purpose of the contract

together with such other places that may be specifically designated in the contract

as forming part of the site.

 “Contract” means the notice inviting tenders, general conditions of contract, terms

and conditions of contract, specifications, price bid, tender and contract agreement

made at the time of awarding the work and also includes all correspondences done

up to awarding of the contract.

 “Bidder”/” Contractor” shall mean the person or persons, firm, company or

corporation who’s tender has been accepted by the GMB and includes Bidder’s/

Contractor’s personal representative, successors and permitted assignees.

 “Contract Period” means total time limit allowed for this work i.e. Time Period

considered from the date of commencement given by competent authority of

 “Engineer-in-charge” (EIC) shall mean the Executive Engineer (M), PIU,

Bhavnagar or his authorized representative who shall exercise only such authority

on behalf of the Executive Engineer as may have been delegated to him from time

to time by the Executive Engineer and powers delegated to him by the

Government/GMB Rules.

 “Approved” means approval given in writing including verbal approval for

which subsequent written confirmation is given and “approval” means approval

in writing including as aforesaid.

 “Competent authority” Officer or officers of the Gujarat Maritime Board

competent to exercise the powers conferred upon him/them by the

GMB/Government.

2.8 Abbreviations:

GMB / Board - Gujarat Maritime Board.

EIC - Engineer-In-Charge.

AR - Authorized Representative.

BOQ - Bill of Quantities.

SE (Mech), - Superintending Engineer (Mechanical)

XEN (Mech) - Executive Engineer (M).

DEE (Mech) - Dy. Executive Engineer (M)

DUR - Dredging Unit Repairs

PIU - Project implementation unit

IRS - Indian Register of Shipping

DG Shipping - Director General of Shipping

GoI - Government of India

GoG - Government of Gujarat

Executive Engineer (M)

PIU, Bhavnagar.

INSTRUCTIONS TO BIDDERS

3.1 Bid Submission

(1) The bid should be uploaded (submitted) through the official web site

www.tender.nprocure.com only up to 16-05 -2026 up to 18.00 hours.

(2) The physical documents shall be submitted through RPAD/Speed Post/courier

only up to 25/05/2026 upto office hours. If physical documents is submitted late

other than date stipulated than the tender shall not be accepted/ considered in

any case and it will be returned back to the bidder unopened. The envelope must

be super-scribed with name of work “Repairing of port & stbd side Stern Gear

assembly of SPHB Rukmavati at New Port Bhavnagar.’’ GMB is not responsible

if tender is not processed if on the cover name of tender work is not mentioned.

3.3 Earnest Money Deposit:

(a) Bidder must submit Earnest Money Deposit as detailed in NIT in form of FDR

drawn in favor of "The Executive Engineer (Mech) PIU, GMB Bhavnagar payable

at GMB-Bhavnagar, issued from Nationalized/Scheduled Bank having validity of

minimum 06 Month.

(b) Bid without EMD will be outright rejected.

(c) If any Bidder withdraws bid after GMB has accepted their bid than this will be

considered as default and accordingly EMD will be forfeited.

(d) The EMD will be refunded to the unsuccessful Bidder within 01 months after

finalization of the tender.

(e) The EMD of the successful Bidder will be refunded on receipt of Security Deposit

and Performance Security.

3.4 Security Deposit:

The successful Bidder will be required to furnish a Security deposit of sum equivalent

to 5% of the total contract price plus GST in form of FDR having validity of 12 months

in favor of The Executive Engineer (M), PIU, Newport, Bhavnagar.

a) If the Security Deposit is not furnished within 15 days of receipt of the

acceptance of the tender or such extended period as may be permitted by the

Executive Engineer (M) PIU Bhavnagar in writing, the earnest money is liable

to be forfeited and the contract cancelled.

b) The GMB may at their option forfeit the Security deposit if the Bidder fails to

affect the supply or perform or observe the conditions of contract. The Board

will also be at liberty to deduct any sum that may be due to the GMB from the

Security deposit or from any sums of money due or that may become due under

any other contract to the Bidder. This is without prejudice to the rights of the

Board under the terms of the contract.

c) The said Security deposit shall not in any way be construed as a limitation of

the Bidder's responsibility or liability pertaining to his obligations and/or

guarantees under the contract and shall be without prejudice and in addition

to any other remedies available to the Board in terms of the contract and/or the

laws of the land.

d) The said Security deposit will be released after successful completion of defect

liability period which will be 06 month after completion of the work.

3.5 Solvency Certificate: Latest Bank Solvency Certificate having value not less than

of 2.18 Lakhs. The Solvency should be of Nationalized/Scheduled bank and shall

have been issued in the same calendar year as that of date in which the tender is

issued i.e. or or after 01/01/2026.

3.6 Turnover: Annual turnover of min. Rs. 10.88 lakhs in any one of last five financial years.

3.7 Experience Certificate: - Bidder should submit Certificate Regarding the experience

of at least one similar work during last five years ending last date of submission of

online bid amounting not less than Rs 4.36 Lakhs.

*Similar work means having the experience of successfully completed Maintenance/

Repairing works of Marine Vessels.

3.8 Time Limit:

The time limit for this work is 01 Months.

3.9 Right of The Board to Accept or Reject the Tender:

The Board does not bind itself to accept the lowest tender and reserves the right to

reject any or all tenders received without assigning any reason, whatsoever. Tenders

in which any of the particulars and prescribed information is inadequate or incomplete

in any respect and/or the prescribed conditions are not fulfilled are liable to be

The Gujarat Maritime Board reserves the right to accept or reject any tender or drop the

entire tendering process without assigning any reasons thereof.

3.10 Opening and Acceptance Of Tender:

a) The On-line tender will be opened on 00/00/2026 at 12.00 Hrs onwards if possible.

b) Tenders submitted by Bidders shall remain valid for acceptance for a period of

days from the last date of submission of online bid. The Bidder will not be allowed

during the declared period of validity to revoke or cancel his tender or to vary any

c) If any Bidder withdraws his tender before the date of validity as declared, the

EMD submitted by the Bidder shall be outright forfeited.

d) During the process of Bid evaluation GMB may call the bidders for discussion

/clarification and also asked for requisite documents against documents already

e) The work will be awarded to the lowest techno-commercial bidder after approval

is obtained from the competent authority.

Only the authorized representatives of the bidders will be allowed to remain present

during bid openings.

3.11 Addenda/Corrigenda:

The Executive Engineer (Mech.) PIU have the right to revise or to amend the contract

documents prior to the date of receipt and opening of the tender aforesaid such revision

or amendments or extensions, if any, shall be communicated to all concerned through

GMB & n-procure website or by notice in the press, as may be considered necessary.

Addenda/Corrigenda to the tender documents shall be published by the Executive

Engineer (M), GMB, Bhavnagar prior to the date of opening of the tenders, to clarify or

reflect modifications in the contract terms and conditions.

3.13 Ambiguity:

Should there be any ambiguity or doubt as to the meaning of any of the tender

clauses/conditions or, if any further information is required, the matter should

immediately be referred to the Executive Engineer (M), PIU, Gujarat Maritime Board,

Bhavnagar in writing, whose interpretation shall be final and binding

3.14 Jurisdiction:

The award of contract for the “Repairing of port & stbd side Stern Gear assembly of

SPHB Rukmavati at New Port Bhavnagar.” is subject to the jurisdiction of the local

courts of Bhavnagar. High Court shall be Gujarat State located at Ahmedabad.

3.15 Instructions To Bidders To Form Part Of The Agreement:

All these instructions, conditions, special conditions, if any, Technical specifications

contained in the tender document and any correspondence related to this Contract shall

form part of the agreement.

3.16 Letter of Application shall be submitted in proper format. Incomplete offers shall be

a) The bidder shall satisfy himself with regard to the nature of work to be carried

out, its scope, the conditions of the contract, etc included in the bid document.

b) The cost associated with the preparation and submission of bid shall be borne by

the bidder and GMB shall in no case be responsible or liable for such costs.

3.17 The language for submission of bid should be in English.

3.18 Participation in this bid is not a guarantee for award of the work.

3.19 Individual companies can apply for this Bid of GMB.

3.20 GMB will not issue any concession forms to avail any tax benefit to any bidder.

3.21 For any clarification the Executive Engineer (M), PIU, Gujarat Maritime Board,

Bhavnagar (Phone no. 0278-2446627) may be contacted by prior appointment on any working

day between 10.30 AM to 6.10 PM. For site visit and information regarding relevant data can

be available from the office of Executive Engineer (Mech.), PIU, Gujarat Maritime Board, New

Port, Bhavnagar.

Executive Engineer (M)

PIU, Bhavnagar.

CHAPTER-4 D¶ Bv!

GUJARAT MARITIME BOARD

GUJARAT STATE ROADS & BUILDING DEPARTMENT / WATER RESOURCES DEPARTMENT

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PERCENTAGE TENDER AND CONTRACT FOR WORKS

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Name of work: Repairing of port & stbd side Stern Gear assembly of SPHB Rukmavati

at New Port Bhavnagar.

Division – lJEFUo Executive Engineer (M),GMB PIU Division, Bhavnagar.

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OPENED BY :- Engineer (M),GMB PIU Division, Bhavnagar.

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DATA SHEET FOR Online TENDERS

1) Name of work SFDG]\ GFD

2) Estimated Cost - V\NFHL lS\DT

3) Earnest Money - AFGFGL ZSD

4) Bid Validity period

VMOZ S[8,F lNJ; B]<,L ZC[X[P

5) Security Deposit- HFDLGULZL VGFDT 5q @

(i) In the form of small savings or Narmada Bonds.

(or minimum one year time limit.)

s!f GFGL ART ~5[ VYJF GD"NF lGUDGL AF\WL D]NTGL

YF56 :J~5[ sVMKFDF\ VMKL V[S JQF"GL D]NT JF/Lf(2.5%

(ii)To deducted from bills (2.5% of Est. Cost.)

Zf RF,] AL,MDF\YL SZJFGL S5FT

(iii) Performance bond of Schedule Bank

#f VG];]lRT A[gSG]\ 5ZOMD"g; AMg0 (5% ofEst. Cost

put to Tender.)

Total V\[S\NZ[ 3%

6) Time allowed for completion of the work from the

date of written order to commence

SFD X~ SZJFGF C]SD D?IF TFZLBYL SFD 5]~ SZJF DF8[GM

7) Other details – VgI lJUTM

(i) Date on or before which the tender must reach

the office. TFP

!f SR[ZLDF\ 8[g0Z 5CMRT] SZJFGL TFZLB (a) In sealed cover by Registered post only

(ii) Mode of sending the tender sSf DCMA\W SJZDF\ OST ZlH:80" 85F,YL H

Zf 8[g0Z DMS,JFGL 5wWlT sAf ;FNL 85F,YL DMS,[, 8[g0Z ;LW] ZN SZJFDF\ VFJX[

(b) Tenders sent by ordinary post will be Outright (a) Name of work sSf SFDG] GFD - As Above

rejected. (b) Last date of Receiving the tender

(iii) Description essential to be made on sealed sBf 8[g0Z :JLSFZJFGL K[<,L TFZLB

cover In figures as well as in words.

#f DCMA\W SJZ 5Z NXF"JJFGL H~ZL lJUT VF\S0F T[DH XaNMDF\P

(iii) Mode of quoting rate in Schedule “B”

#f VG];]lR cBc DF\ EFJ EZJFGL ZLT

* Strike Out whichever is not applicable *,FU] G 50T] CMI T[ K[SL GFBJ]P

Note : The normal rate of Security Deposit is 5 percent for works upto Rs. 30 lacs and further 5% as

performance bond for works above Rs. 30 lacs. Out of 5% of Security deposit 50% is Payable at the time of

acceptance of tender and the balance by deduction from progress bills.

1. DATA SHEET FOR OFF LINE TENDER

2. DATA SHEET FOR ON LINE TENDER

3. NOTICE INVITING TENDERS (ON LINE)

4. DECLARATION FORM

5. DECLARATION CERTIFICATE

6. TENDER FOR WORK

8. TERMS & CONDITIONS OF CONTRACT

Clause 1 Security deposit

Clause 2 Liquidated damages for delay

Clause 3 Default by contractor

Clause 4 Action when the progress of any particular portion of the work is unsatisfactory

Clause 5 Non exercise of powers under clause 3 not a waiver

Clause 5-A powers to seize tools, plants, machineries, materials and stores of the contractor on

invocation of clause

Clause 6 Extension of Time limit

Clause 7 Final Measurements and Final bill on completion of work

Clause 8 Intermediate and Final payments

Clause 9 Payment at reduced rates

Clause 10 Bills to be submitted monthly

Clause 11 Bills and rates payable

Clause 12 Materials to be supplied by the Department

Clause 12-A Consumption and return of materials supplied by the Department

Clause 12-B Safe custody of materials supplied by the Department

Clause 13 Drawings, Designs, Instructions of the Engineer-in-charge and specifications, order of

Precedence in case of discrepancies

Clause 14 Excess over Tender Quantities, Extra Items and Variations

Clause 15 No claim to any payment or compensation for alterations or for restrictions of work

Clause 15-A No claim for delay in supply of materials by the Government

Clause 16 Claims under the contract

Clause 17 Remedies for inferior or bad work, material or workmanship and maintenance clause.

Clause 17 -A Defect liability clause

Clause 18 Work to be open for inspection-Contractor's responsible agent to be present

Clause 19 Notice to be given before work is covered up

Clause 20 Damage to contract work-in-progress and damages to surrounding properties

Clause 20-A Damages due to acts of God and unprecedented floods

Clause 21 Contractor to supply plant, ladders, scaffolding etc. and is liable for damage arising from

non provision of lights, fencing etc.

Clause 21-A Regulations for scaffolds, working platforms, gangways and stairways

Clause 21-B Regulations for hoisting appliances

Clause 22 Measures for prevention of fire

Clause 23 Liabilities to contractors for any damages done in or outside work

Clause 24 Compaction of Layers of works above Rs. One Crores

Clause 25 Deleted

Clause 26 Work not to be sublet, consequences for unauthorized subletting, bringing and becoming

Clause 27 Sums payable by way of compensation to be considered as reasonable

compensation without reference to actual loss

Clause 28 Changes in the constitution of firm to be notified

Clause 29 Works to be under directions of Executive Engineer

Clause 30 Settlement of Disputes and Arbitration

Clause 31 Deleted

Clause 32 Lump sums in estimates

Clause 33 Action where no specifications

Clause 34 Definitions of work

Clause 35 Contractor percentage whether applied to net or gross amount of the bill

Clause 36 Royalties

Clause 37 Compensation under the Workmen's Compensation Act

Clause 37-A Liability of the contractor in case of accidents

Clause 37-B Arrangements for personal safety requirements and first aid

Clause 38 Quantities in the tender to be considered approximate and they are subject to variations

Clause 39 Employment of famine or other labour

Clause 40 Claim for compensation for delay in starting the work

Clause 41 Claim for compensation for delay in the execution of work

Clause 42 Entering upon or commencing any portion of work

Clause 43 Minimum age of persons employed

Clause 43(i) (a) The payment of fair wages etc

Clause 44 Method of payment

Clause 44A Set off clause

Clause 45 Deleted

Clause 46 Employment of Scarcity labour

Clause 47 Deleted

Clause 48 Application of GST Tax and consequences thereof

Clause 49 Employment through Employment Exchange and local labour

Clause 50 Fair wages

Clause 51 Deleted

Clause 52 List of Machinery

Clause 53 Liabilities of contractor for idleness of Road Rollers deployed by the Department on

Clause 54 Local labour on normal rates

Clause 55 Land on Hire and rental charges

Clause 56 Vaccination to labour

Clause 57 Camp facilities to workers

Clause 58 Gum boots, hand gloves, masks etc. to labourers

Clause 59 No distinction between Harijans and other workers

Clause 60 Price Escalation clause

Clause 61 Fencing and Lighting

Clause 62 Liabilities for accidents to persons

Clause 63 Access to site and work on site

Clause 64 Reports Regarding Labour.

Clause 65 Treasure trove

Clause 66 Indemnity

Clause 67 Insurance of labour

Clause 68 Setting out

Clause 69 Cement Register

Clause 70 Materials and work Test Register and core cutting machine

Clause 71 Progress Schedule

Clause 72 Secured Advances

Clause 73 Advance Payment

Clause 74 Advance against machineries

Clause 75 Mobilization Advance

Clause 76 License for contract labour

Clause 77 Recovery of testing charges and handing over empty cement bags

Clause 78 Deduction of GST

Clause 79 Recovery of worker welfare Cess

Annexure -1 Declaration regarding Income Tax, Addresses etc.

Annexure-2 Basic rates considered by the contractor

Annexure-3 Performance bond

Annexure-4 List of work already completed by the tenderer

Annexure-5 List of plant and Machinery

Annexure-6 Declaration regarding works on hand

Anneuxre-7 Special Condition of Contract

Schedule ‘A’ Materials to be supplied from P.W. Store

Schedule 'B' Memorandum showing items of work to be carried out

Schedule 'C' Time Schedule of completion

TERMS & CONDITIONS OF CONTRACT

CLAUSE 1: Security Deposit: 1.1 Security deposit is required to be furnished by the contractor as guarantee

money for performance of the contract and observance of contract condition.

1.2 The person/persons whose tender is accepted (herein after called the “Contractor” which expression

shall unless excluded by, or repugnant to the context include his Legal heirs, executors, administrators and

assigness shall pay the total amount of security deposit:

assigness shall pay the total amount of security deposit:

(a) In respect of the tender Up to Rs. Thirty lacs, equal to 5(Five) percent of the estimated cost of the work

(b) In respect of the work above Rs. Thirty lacs, equal to 10(Ten) percent of the estimated cost of the work

1.3 In respect of the tenderers up to Rs.30 lacs the contractor shall pay Five percent of security deposit in

two part as under :

Part-I:- 2.5 percent in the form of Narmada Bond of Sardar Sarovar Narmada Nigam Ltd. Or in any form

of National small saving ( N.S.S.) schemes or FDR of any schedule Bank to be paid within 10 days from the

date of receipt of acceptance letter of his offer.

Part-II:-2.5 Percent in the form of cash/Security Deposit &Retention money to be deducted from the running

bill that become payable to the contractor from time to time.

1.4 In respect of the tenderers above Rs. Thirty lacs the contractor shall pay first five percent of security

deposit as specified in part 1.3 above and for the remaining five percent, the contractor shall have to give

performance bond to be produced within 10 days from the date of receipt of acceptance letter of his offer.

1.5 The work order to commence the work shall be issued only after the security deposit as per para 1.3 and

1.4 is paid/furnished by the tenderer. If the tenderer fail to produce the security deposit as above the earnest

money paid by him shall be forfeited and his registration shall be held in abeyance for three years from the

date of such default as per Clause-3.

1.6 All compensation, Liquidated damages or other sums or money payable by the contractor to Government

under the terms of this contract shall be deducted from or recouped by the realization of a sufficient part of

his security deposit, or from the interest arising there from or performance bond or from any sums which

may due or may become due by Government to the Contractor on any account whatsoever and whether in

respect of this contract, any other contract, or otherwise. In the event of his security deposit being reduced

by reason of any such deduction or recoupment as aforesaid, the contractor shall within ten days thereafter,

make good in cash or in Government securities transferred as aforesaid any sum or sums required to make

good the shortfall in the amount of the security deposit.

1.7 The portion of security deposit deducted at 2.5 percent from running bill as Security Deposit can be

converted in to interest bearing security or F.D.R. of schedule Bank in the name of Executive Engineer

provided that the recovery of full amount of 2.5 percent is made and that the contractor has expressly desired

this in writing.

1.8 Fifty percentage of the security deposit along with performance bond shall become refundable within

15 days after the final completion certificate is issued as per clause -7. This action will taken by the Executive

Engineer and no proposal from Deputy Executive Engineer will be necessary. All dues under this contract

or other contract, or otherwise, shall be recovered from the aforesaid amount of fifty percentage of the said

security deposit and the balance shall be refunded within fifteen days after the final certificate is issued as

per clause 7. The remaining fifty percentage of the security deposit shall be refunded after the expiry of the

Defect Liability period as per clause 17 and 17-A and free maintenance period, if specified, after deducting

there from the amount of expenses, if any, due to Government under this contract. If Applicable,However

before release of balance of Security Deposit the undertaking should be obtained from the contractor that he

has paid royalty on mining materials and still if any dues for royalty charges are to be paid, he undertakes

to pay the same to the concern authority. “No due certificate” from Royalty Collecting Authority should not

be insisted upon. (See Performance bond- Annexure-3) (Modified as per R&B Circular No.TNC-10-2013-3

(Part 2) C dated 20-11-2013, No. CON 10-2016-02-C dated 24-10-2017 and GR No. TNC-10-2013-(4) - C

Also refer instruction 25 under section I General Rules and directions for the guidance contractors.

CLAUSE 2 : Liquidated damages for delay :-

(i) If the Contractor fails to complete the work under contract by the stipulated date, he shall pay liquidated

damages of at the rate of Rs. 0.1* percentage of the contract value per day from the date of delaying the said

work upto the date of completion and handing over to the Government.

(ii ) However also if the contractor fails to complete any part of the work as designed in Schedule (c) by the

time indicated against such part, he shall pay Liquidated damages per day from the date of delaying the said

part of the work up to the date of completion of the said designated part at the rates shown in the said

schedule of the contract value of such part for such failure till the said designated part is completed.

* AS corrected vide B & CD GR No. TNC – 1091 – 1B – 10 / (11) – C, dated 29-06-92.

(iii) The aggregate maximum of liquidated damages payable under clause No.2 Shall not exceed Rs.

Percentage of contract value per day and shall be subject to the maximum amount of ten percentage of the

estimated amount put to tender.

(iv) Delays requiring payment of ten percentage liquidated damages of the amount put to tender for

performance shall be sufficient causes for termination of contract and for forfeiture of security deposit

including amount of performance bond in respect of works estimated to cost more than Rs.30 lacs, for

Performance and registration of the contractor shall also be kept in abeyance for three years from the date as

fixed in all cases. (See Schedule-C)

CLAUSE 3: Default by Contractor:

If the Contractor shall neglect on fail to proceed with the work with due diligence or if he violates any of

the provision of the Contract, the Engineer – in –charge shall give the Contractor a notice, identifying

deficiencies in performance and demanding corrective action. Such notice shall clearly state that it is given

under the provision of this clause. After service of such notice, the contractor shall not remove any plant,

equipment and material from the site. The Government shall have a lien on all such plant, equipment and

material from the date of such notice till the said deficiencies have been corrected as mentioned in the said

If the contractor fails to take satisfactory corrective action within ten days after receipt of such notice, the

Engineer-in-charge on behalf of Governor of Gujarat/chairman of GMB shall terminate the contract in

whole. In case the entire contract is terminated, the amount of security deposit and performance bond if any

together with the value of the work done but not paid for, shall stand forfeited to the Government. The plants,

equipment and materials, held under this clause shall then be at the disposal of the Government to recover

the amount equivalent to the liquidated damages and registration of the contractor shall be kept in abeyance

for three years from the date as fixed in all such cases.

The Engineer-in –charge if necessary shall direct that a part or the whole of such plant, equipment and

material be removed from the site within a stipulated period. If the Contractor fails to do so, the Engineer-

in-Charge shall cause them or any part of them to be sold holding the net proceeds of such sale to the credit

of the Contractor. After settlement of accounts, the lien by the Government of the contractor’s remaining

plant equipment and balances of materials shall be released.

Termination of the contract in whole shall be an adequate authority for the Engineer-in-charge to demand

discharge of the obligations from the guarantors of the security for the performance.

If the progress of any particular portion of the work under Contract is unsatisfactory, the Engineer-in-charge

shall, notwithstanding that the general progress of the work is satisfactory, in accordance with Clause 2 be

entitled to take necessary action under Clause 3 after giving the Contractor ten day’s notice in writing and

the contractor shall have no claim whatsoever for any compensation for any loss caused to him due to such

(Clause 1,2,3 and 4 are substituted vide GR NO. TNC –1091/IB-10/(11)-C , dated 15-10-91& modified by

GR dated 29-10-91 & G.R. No TNC – 1088/IB/18(13) – C dated 31/8/94 and no TNC-10/2002/14-C dated

In any case in which any of powers conferred upon the Engineer-in-charge by clause-3 hereof shall have

become exercisable and the same shall not have been exercised, the non-exercise thereof shall not constitute

a waiver of any of the conditions hereof and such powers shall notwithstanding be exercisable at any future

In the event of the Engineer-in –charge taking action under clause 3, he may if so desire take possession of

all or any tools, plants, machineries materials and stores in or upon the work or the site there of or belonging

to the contractor or procured by him and intended to be used for the execution of the work or any part thereof,

by paying or allowing for the same in account at the contract rate or in case of contract rates not being

applicable at such reasonable rate, as may be comparable to current market rates where ascertainable of

similar articles and comparable condition, to be certified by the Engineer-in-charge. In the alternative the

Engineer-in-charge may by notice in writing to the contractor or his clerk of the works foreman or other

authorised agent require him to remove such tools, plants, machineries, materials or stores from the premises

within a time to be specified in such notice and in the event of the contractor failing to comply with any such

requisition , the Engineer-in-charge may remove them at the contractor’s expense or shall remove them by

auction or private sale at the risk and cost of the contractor in all respects, and the certificate of the Engineer-

in-charge as to the expenses of any such removal and the amount of the proceeds and expenses of any such

removal shall be final and conclusive against the contractor.

CLAUSE 6: Extension of time:

If the contractor shall desire an extension of the time for completion of the work on the ground of his having

been unavoidably hindered in its execution or any other ground he shall apply in writing to the Engineer-in-

charge before the expiration of the period stipulated in the tender or before the expiration of 30 days from

the date on which he was hindered whichever is earlier and the Engineer-in-charge may, if in his opinion,

believe that there are reasonable grounds for granting an extension, grant such extension as he thinks

necessary or proper. The decision of the Engineer-in-charge in this matter shall be final.

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As soon as the work is completed the contractor shall give a notice of such completion to the Engineer-in-

charge and on receipt of such notice the Engineer-in-charge shall inspect the work and if he is satisfied that

the work is completed in all respect then:-

(i)For all works costing uptoRs.50 lakhs (amount put to tender) the final measurements shall be recorded

within 45 days from the date of physical completion of the work and the final bill shall be prepared within

45 days from the date of recording final measurement., The completion certificate shall be issued within one

month from the date of final measurement subject to the contractor fulfilling his obligation as provided in

the contract and subject to the work being complete in all respects.

(ii) In respect of works costing more than Rs.50 lakhs (amount put on tender), the final measurements shall

be recorded within 75 days from the date of physical completion of the work and the final bill shall be

prepared within 75 days from the date of recording final measurements subject to the contractor fulfilling

his obligations as provided in the contract and subject to the work being complete in all respects.

When separate period of completion have been specified for items or groups of items, the Engineer-in-charge

shall issue separate completion certificate for such items or groups of items.

No certificate of completion shall be issued nor shall the work be considered to be complete till the contractor

shall have removed from the premises, on which the work has been executed, all scaffolding, sheds and

surplus materials, except such as are required for rectification of defects; rubbish and all huts and sanitary

arrangements required for his workmen on the site in connection with the execution of the work, as shall

have been erected by the contractor for the workmen and cleared all dirt from all parts of building(s) in, upon

or around which the work has been executed or of which he may have possession for the purpose of the

execution thereof and cleared floors, gutters and drains, cased doors and sashes, oiled locks and fastenings

labeled keys clearly and handed them over to the Engineer-in-charge or his representative and made the

whole premises fit for immediate occupation or use to the satisfaction of the Engineer-in-charge . If the

contractor shall fail to comply with any of the requirements of these conditions as aforesaid, on or before the

date of completion of the works, the Engineer-in-charge may , at the expense of the contractor, fulfill such

requirements and dispose of the scaffolding, or surplus materials and rubbish etc. as he thinks fit and the

contractor shall have no claim in respect of any such scaffolding or surplus materials except for any sum

actually released by the sale thereof less the Cost of fulfilling the requirements and any other amount that

may be due from the contractor. If the expenses of fulfilling such requirements are more than the amount

realized such disposal as aforesaid the contractor shall forthwith, on demand, pay such excess. The Engineer-

in-charge shall also have the rights to adjust the amount of excess against any amounts that may be payable

to the contractor.

No payment shall be made for any work, estimated to cost less than rupees one thousand till after the whole

of the said work shall have been completed and a certificate of completion given. But in the case of works

estimated to cost more than rupees one thousand, the contractor shall on submitting a monthly bill therefore,

be entitled to receive payment proportionate to the part of the work then approved and passed by the

Engineer-in-charge, whose certificate of such approval and passing of the sum so payable shall be final and

conclusive against the contractor., All such intermediate payments shall be regarded as payments by way of

advance against the final payments only and not as payments for work actually done and completed and shall

not preclude the Engineer-in-charge from requiring bad, unsound, imperfect or unskilled work to be removed

and taken away and reconstructed or re-erected, nor shall any such payment be considered as an admission

of the due performance of the contractor or any part therefore in any respect or the accruing of any claims,

nor shall it conclude, determine, or affect in any way the power of the Engineer-in-charge as to the final

settlement and adjustment of the accounts or otherwise or in any other way vary or effect the contract. The

final bill shall be submitted by the contractor within one month of the completion of the work, otherwise the

Engineer-in-charges certificate of the measurements and of the total amount payable for the work shall be

Engineer-in-charges certificate of the measurements and of the total amount payable for the work shall be

final and binding on all parties.

The rates for items of works shall be valid only when the items concerned is accepted as having been

competed fully in accordance with the sectional specifications. In cases where the items of work are accepted

as not so completed, the Engineer-in-charge may make payment on account of such items at such reduced

rates as he may consider reasonable in preparation of final or on account bill.

CLAUSE 10: Bills to be submitted monthly:

A bill shall be submitted by the contractor each month on or before the date fixed by the Engineer-in-charge

for all works executed in the previous month and Engineer-in-charge shall take or cause to be taken the

requisite measurements for the purpose of having the same verified and the claim, so far as it is admissible,

shall be adjusted, if possible, within ten days from the presentation of the bill. If the contractor does not

submit the bill within the time fixed as aforesaid, the Engineer-in-charge may depute a subordinate to

measure up the said work in the presence of the contractor or his duly authorized agent whose

countersignature to the measurement list shall be sufficient warrant and the Engineer-in-charge may prepare

a bill from such list which shall be binding on the contractor in all respects.

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The contractor shall submit all the bills on the printed forms to be had on application at the office of the

Engineer-in-charge. The charges to be made in the bills shall always be entered at the rates specified in the

agreement or at the partly reduced rates subject to the approval by the Engineer-in-charge in the case of items

not completed/executed as per agreements or in the case of any extra work ordered in pursuance of these

conditions and not mentioned or provided for in the tender, at the rate here in after provided for such work.

If the specification of the work provides for the use of any special description of materials to be supplied

from the Departmental Store or if it is required that the contractor shall use certain stores to be provided by

the Engineer-in-charge (such materials and stores and the prices to be charged therefore as here in after

mentioned being so far as practicable for the convenience of the contractor but not so as in any way to control

the meaning or effect of this contract specified in the schedule or memorandum here to annexed) the

contractor shall be supplied with materials and stores as may be required from time to time to be used by

him for the purpose of the contract only, and the value of the full quantity of materials and stores so supplied

shall be set off or deducted from any sum then deposit, or the proceeds of sale thereof, if the deposit is held

in govt. Securities , the same or a sufficient portion thereof shall, in that case be sold for the purpose . All

materials supplied to the contractor shall remain the absolute property of Govt. and shall on no account be

removed from the site of the work, and shall at all time, be open to inspection by the Engineer-in-charge.

Any such materials, unused and in perfectly good condition at the time of completion or termination of the

contract , shall be returned to the Departmental store if the Engineer-in-charge so requires by a notice in

writing given under his hand, but the contractor shall not be entitled to return any such materials except with

the consent in writing of the Engineer-in-charge and he shall have no claim for compensation on account of

any such material supplied to him as aforesaid but remaining unused by him or for any wastage in or damage

For materials provided in schedule-A and consumed in excess quantities, the rates provided in Schedule A

shall be increased/decrease corresponding to the increased/decrease in the new rate payable for excess

quantity as compared to the tender-rates. The rate for materials provident in extra items will be the issue

rates plus storage charge ruling on the date of issue of such quantity of materials.

The contractor shall be entitled to use the materials supplied by the Department only to the extent of

quantities of such materials required for execution of the work as per theoretical calculations. The Engineer-

in-charge may however, on being satisfied that a large quantity of such materials is required for the execution

of the work, permit the contractor to use such large quantity of the materials, such permission shall be given

The contractor is bound to return in good condition such materials issued in excess of the requirements so

worked out or in excess of the quantities so permitted to be used by the Engineer-in-charge if the contractor

fails to return such extra materials within a period of 15 days from the date of the demand in writing of such

materials being made by the Engineer-in-charge, he shall be charged for the excess materials at double the

issue-rates for such materials specified in Schedule A of the contract Agreement.

All stores and materials such as cement, if the consumption of which exceeds 25 tons and steel etc. supplied

to the contractor by Government shall be kept by the contractor in separate godown provided with a double

lock. The key of one of the lock shall remain with the Engineer-in-charge or his agent. The godown shall be

accessible to the Engineer-in-charge or his agent at all times. No materials shall be allowed to be removed

from the site of the work and any material required for the execution of the work shall be taken out from the

godown only in the presence of a duly authorized agent of the Engineer-in-charge.

(1) The contractor shall execute the whole and every part of the work in the most substantial and workman-

like manner and both as regards materials and in other respects in strict accordance with specifications.

The contractor shall also confirm exactly, fully and faithfully to the design, drawings and instructions in

writing for the work signed by the Engineer-in-charge. The design and the drawings shall we lodged in the

office of the site Engineer-in-charge to which the contractor shall be entitled to have access for the purpose

of inspection at such office during office hours.

Where the instructions referred to above are not contained in separate letters addressed to the contractor the

same shall be recorded in the work-order book, which shall be maintained and kept on the site of the work.

The contractor shall be required to sign such entries in the work-order book in token of having noted the

instructions. However, if the contractor fails to sign the work-order book for any reason whatsoever, the

entry of the instructions in the work-order book shall be deemed to be the due notice to him of the said

instructions. The work-order book shall be open for inspections to the contractor on the site of the work

during office hours.

(2) The contractor will be entitled to receive one copy of the accepted tender along with the work order free

of cost and will also be entitled to receive three sets of contract and working drawings according to the

progress of work as and when needed, free of cost.

(3) The several documents forming the contract are essential parts of the contract and requirements occurring

in one is binding as through occurring in all. They are intended to be mutually explanatory and

complimentary and to describe and provide for a complete work.

In the event of any discrepancy in the several documents forming the contract or in any one documents, the

following order of precedence should apply.

(a) Dimension and quantities : (i) Drawings (ii) Schedule-B of the Tender form (iii) specification.

On drawings, figures dimensions, unless obviously incorrect, will be followed in preference to scaled

(b) Description: (I) Schedule-B of the Tender form :- (ii) Drawings (iii) Specifications.

In the case of effective description or ambiguity, the Engineer-in-charge is entitled to issue further

instructions directing in what manner the work is to be carried out. The contractor cannot take any advantage

of any apparent error or omission in drawings or specifications and the Engineer-in-charge shall be entitled

to make corrections and interpretations as necessary to fulfill the plans and specifications.

The Engineer-in-charge shall have power to make any alterations in or addition to the original specifications,

drawings, designs and instructions that may appear to him to be necessary or advisable during the progress

of the work and the contractor shall be bound to carry out the work in accordance with any instructions in

this connection which may be given to him in writing signed by the Engineer-in-charge and such alternation

shall not invalidate the contract and additional work which the contractor may be directed to do in the manner

above specified as part of the work shall be carried out by the contractor on the same conditions in all respects

on which he agreed to do the main work and at the same rate as out by the contractor on the same conditions

in all respects on which he agreed to do the main work and at the same rate as are specified in the tender for

14.2. Except that when the quantity of any item exceeds the quantity as in the tender by more than 10%

the contractor will be paid for the quantity in excess of 10% at the rate entered in the S.O.R. of the year

during which the excess in quantity is first executed or tender rate whichever is less. (Modified as per R&B

14.3. If the additional or altered work includes any class of work for which no rate is specified in this

contract, then such class of work shall be carried out.

(i) At the rate derived from the item within the contract which is comparable to the one involving additional

or altered class of work, where there are more than one comparable items, the item of the contract which is

nearest in comparison with regard to class or classes of the work involved shall be selected and the decision

of the Superintending Engineer as to the nearest comparable item shall be final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall be carried out at the

rate entered in the Schedule of Rates of the Division for the year in which the tender was received, increased

or decreased by the percentage by which the tender amount is more or less as compared to the amount arrived

at the rates in the “Schedule of Rates” of the Division in the year in which the tender was received. If the

Schedule of rates of the Division does not contain all the items the percentage increase or decrease of the

tender shall be calculated considering such items which were included in the “Schedule of Rates “of the

Division for the year and for materials consumed on such item the rate to be charged would be the basic rate

taken into account for fixing the rate in S.O.R. referred to above instead of the rate. Stipulated in schedule

(iii) If it is not possible to arrive at the rate from (I) and (ii) above, such class of work shall be carried out at

the rate decided by the competent authorities on the basis of detailed rate analysis after hearing the contractor

before a Committee of two Superintending Engineers stationed at the same place or the nearest place.

14.4 If the additional or altered work, for which no rate is entered in the “Schedule of Rates” of the

Division is ordered to be carried out before the rate is agreed upon, then the contractor shall within seven

days of the date of receipt by him of the order to carry out the work, inform the Engineer-in-charge of the

rate, which it is his intention to charge for such class of work and if the Engineer in charge does not agree to

this rates, he shall by notice in writing be at liberty to cancel his order to carry out such class of work and

arrange to carry it out in such manner as he may consider it advisable, provided always that if the contractor

shall commence work or incur any expenditure in regard thereof before the rates shall have been determined

as lastly herein before mentioned, then in such cases he shall only be entitled to be paid in respect of the

work carried out or expenditure incurred by him prior to the date of the determination of the rate as aforesaid

according to such rate or rates as shall be fixed by the Engineer-in-charge. In the event of the dispute, the

decision of the Superintending Engineer of the Circle shall be final.

Where, however, the work is to be executed according to the designs, drawings and specifications

recommended by the contractor and accepted by the competent authority, the alternation above referred to

shall be within the scope of such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the proportion that the increase in the cost

occasioned by alternations bears to the cost of the original contract work and the certificate of the Engineer

–in-charge as to such proportion shall be final and conclusive.

14.5 For excess in item of well sinking the rates for sinking in depth beyond the designed depth shall be

as per the rate quoted by the contractor in the statement of variation, if no rates of variation in sinking are

quoted the rate payable shall be the tender rate for sinking at designed level increased by the difference of

schedule of rate for sinking at designed depth and sinking at final depth.

CLAUSE 15: No claim for any payment of compensation for change or restriction of work

If at any time after the execution of the contract documents the Engineer-in-charge shall for any reason

whatsoever, require the whole or part of the work, as specified in the tender, be stopped for any period or

shall not require the whole or part of the work to be carried out at all or to be carried out by the contractor,

he shall give notice in writing, stating the fact to the Contractor who shall thereupon suspend or stop the

work totally or partially, as the case may be. In any such case , except as provided hereunder, the Contractor

shall have no claim to any payment or compensation whatsoever except as provided hereunder on account

of any profit or advantage which he might have derived from the execution of the work in full but which he

did not so derive in consequence of the full amount of the work not having been carried out, or on account

of any loss that he may be put to on account of materials purchased or agreed to be purchased or for

unemployment of labour required by him. He shall not have also any claim for compensation by reason of

any alteration having been made in the original specifications, drawings, designs and instructions which may

involve any curtailment of the work as originally contemplated.

(1) However, the contractor will be entitled for compensation for loss, if any on the date of notice, for the

purchased materials or for the contract executed for the material to be purchased for such work. Such

compensation will be paid only for actual loss for materials, if such materials so purchased or agreed to

purchase is of required quantity/quality and was purchased/ contracted to be purchased only for the same

work. But no compensation shall be granted to contractor on material for which advance has been given to

contractor by Government. The amount of loss for such claim will be decided by in charge Engineer-in-

(2) The contractor also will be entitled for compensation of unemployed labour for 7 days from the date of

notice provided that in that opinion of Engineer-in-charge such labour working for 7 days prior to the notice

and would not be in a position to get employment elsewhere within 7 days from the date of such notice. The

contractor should try to employ such unemployed labour at other places from the date of such notice.

In case the Contractor does not agree with the decision of Executive Engineer regarding the amount of

compensation or loss; it will be open for the contractor to appeal to Superintending Engineer-in –charge

within one month from the date of knowledge of such decision. In such case the decision of Superintending

Engineer will be final and binding to the Contractor.

The Contractor shall not be entitled for loss of any expected profit of such work.

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CLAUSE 15A : The contractor shall not be entitled to claim any compensation from Govt. on account of

delay by Government in the supply of materials entered in Schedule ‘A’ where such delay is caused by (I)

Non-supply due to short allotment of quota in case materials available under quota regulations. (ii)

Difficulties relating to the supply of railway wagon (iii) Force majored. (iv) Act of God. (v) Act of the

country’s enemies or any other reasonable cause beyond the control of Government.

In the case of such delay in the supply of materials, Government shall grant such extension of time for the

completion of the works as shall appear to the Engineer-in-charge to be reasonable in accordance with the

circumstances of the case. The decision of the Engineer-in-charge as for the extension of time shall be

accepted as final by the contractors. (As modified Vide R&BD. G.R. No. TNC – 1096 IB – 143 (16) – C

CLAUSE 16: Time limit for unforeseen claims:

The contractor shall not be entitled to any compensation from Government on any account unless where

allowed by the conditions of this contact. In such cases the contractor shall have to submit a claim in writing

to the Engineer-in-charge within one month of the cause of such claim occurring.

CLAUSE 17: Action & compensation in case of bad work:

If at any time before the expiry of Defects Liability period as detailed in Clause 17-A. It shall appear to the

Engineer-in-charge or his sub-ordinate in charge of the work that/any work has been executed unsound,

imperfect or unskilled workmanship or with materials of inferior quality or that any materials or articles

provided by him for the execution of the work are unsound , or of a quality inferior to that contracted for or

are otherwise not in accordance with the contract, it shall be lawful for the Engineer-in-charge to intimate

this fact in writing to the contractor and then notwithstanding the fact that the work, materials or articles

complained for may have been passed, certified and paid for the contractor shall be bound forthwith to

rectify, or remove and reconstruct the work so specified in whole or in part as the case may require, or if so

required, shall remove the materials or articles so specified in whole or in part and provide other proper and

suitable materials or articles at his own charge and cost, and in the event of his failing to do so within a

period to be specified by the Engineer-in-charge in the written intimation aforesaid, the contractor shall be

liable to pay compensation at the rate of one percent on the amount of the estimate of the rectification for

every day not exceeding ten days during which the failure so. Continues and in the event of any such failure

as aforesaid continuing beyond ten days, the Engineer-in-Charge may rectify or remove, and re-execute the

work or remove and replace the materials complained of as the case may be at the risk and expense in all

respects of the contractor. Should the Engineer-in-charge consider that any such inferior work or materials

as described above may be accepted or made use of, it shall be within his discretion to accept the same at

such reduced rates as he may fix therefore.

However, the contractor shall be responsible for normal maintenance of the work till the final bill for the

work is prepared by the departmental Officer.

Clause 17A: Defect liability period:

The contractor shall be responsible to make good and remedy at his own expenses any defect which may

develop or may be noticed before the period mentioned hereunder from the certified date of completion. The

Engineer-in-charge shall give the contractor a notice in writing about the defects and the contractor shall

make good the same within 15 days of receipt of the notice. In the case of failure on the part of the contractor,

the Engineer-in –charge may rectify or remove or re-execute the work at the risk & cost of the contractor.

The Engineer-in-charge shall be entitled to appropriate the whole or any part of the amount of security

deposit towards the expenses, if any, incurred by him in rectification, removal or re-execution. The defect

liability period except original building works shall be as under (a) for all works costing upto Rs. 50,000 (

amount put to tender), the period shall be 3 months from the certified date of completion.

(b) For all works costing more than Rs. 50,000 and upto Rs. 1 crore (amount put tender), the period

shall be 12 months from the certified date of completion or one monsoon, whichever is later.

(c) For major projects costing more than Rs. 1 crore, (amount put to tender) the period shall be

months from the certified date of completion or three monsoons whichever is later..

(d) For building works, other than original building works the period specified in (a), (b) and (c) shall

(e) For original building works the defect liability period shall be one year or elapse of one monsoon

from the certified date of completion whichever is later. For the purpose of deciding the monsoon period,

the 30th September may be treated as the last date. (Modified vide R. & BD Circular No. PAC-1 1-

102008-2076-N 31-8-2009, PRCH-102013(2076) 2759-N Dated 275-2O1 and Circular No. TNC

/10/2016/Clause 17A (Correction/(1)C dated 12-5-2016.)

(Applicable to Tenders for Work of Narmada, Water resources, Water Supply and Kalpsar department only).

A For Works other than Building

(A) For ail Works costing up to Rs. 50,000 (Amount put to Tender) the period shall be Three Months.

(B.1) For works of Check Dams, Canals, Drainage and road structure estimated to cost morethan Rs.

but up to Rs. 10.00 lacs the period shall be Twelve months.

(B.2) For works other than Check Dams, Canals, Drainage arid road structure estimated to cost more than

Rs. 50,000 but up to Rs. 10.00 lees the period shall be Six months.

(C.1) For works of Check Dams, Canals, Drainage and road structure estimated to cost more than

Rs. 10.00 lacs the period shall be Three years.

(C.2) For works other than Check Dams, Canals, Drainage and road structure estimated to cost

more than up Rs. 10.00 lacs but upto Rs. Once crore the period shall be Twelve months.

(D) All works estimated to cost more than Rs. One crore the period shall be Three years.

B. For Building Works : (i) For Building estimated to cost upto Rs. 50,000 the period shall be three years

(ii) For Buildings works other than original building estimated to cost upto Rs. 50,000 but upto Rs. One

crore the period shall be Twelve Months (iii) For original Building

works the period shall be One years or elapse of one monsoon period whichever is later. In above works the

period shall be counted from the certified date of completion 30th September shall be treated as last date of

monsoon (N.WR. WS. & Kalpsar Department Order No. DT;q!_Z_!#_qZqV[DqV[DPVF.P;[,qS[P

CLUSE 17B : Free maintenance guarantee period

The scope of work also includes three year free maintenance guarantee period from the certified date of

completion of the works. During this period, the contractor shall be responsible to make good and remedy

at his own expenses any defects, which may develop or may be notice.

For the work carried out by him or due to reason attributed to him. The Engineer-in charge shall give the

contractor shall make good the same within period specified in the notice. In case of failure, on the part of

the contractor to carry out the Instructions of Engineer-in charge, the contractor. The Engineer-in charge

shall be entitled to appropriate the whole or any part of the amount of security deposit, Performance

Guarantee Bond / Bank Guarantee or N.S.C. /F.D. /S.S.N.N.L. towards the expenses, if any incurred by him

in rectification, removal and re-execution. The contractor immediately recoup the amount so pent such that

at any given time the security deposit Performance Guarantee Bond / Bank Guarantee or

N.S.C./F.D./S.S.N.N.L. shall be maintenance as laid down in special condition of the contractor, If contractor

fails to recoup the amount of security deposit Performance Guarantee Bond / Bank Guarantee or

N.S.C./F.D./S.S.N.N.L. then Engineer-in charge shall be entitle to recover the amount spent over the above

from the amount of security deposit Performance Guarantee Bond / Bank Guarantee or

N.S.C./F.D./S.S.N.N.L. if required.

Free maintenance guarantee period of three years for works of constructing B.T. surfaces.

(1) Contractor shall have to give three years free maintenance guarantee for period from the

certified date of taking over. During this period contractor shall have to repair the damaged

portion or the any portion of road and B.T. surface of road including pot holes, depressions, cuts

or worn out portion at his risk and cost as per directions of Engineers. Five percent of valve of

B.T. items in each running bill shall be withheld and released after this period is over. Provided

for this amount the contractor shall be allowed to convert it in to F.D.R. or Bank Guarantee

obtained in the name of Executive Engineer.

(2) Not Specified.

(3) Two percent of the amount eligible for payment bituminous items shall be withheld till

the miscellaneous items like earthwork in embankment / cutting for side shoulders, side

gutters, kilometre/indicator/guard stones, sign boards etc. are completed in all respect by the

contractor. After completion of the miscellaneous items, the above said 2% withheld amount

shall bereleased (R&B Circluar No. TNC-10-2013-3 (Part-III)-C, Dated 13-12-2013)

CLAUSE 18 : (1) For each work costing above Rs. One crore, the contractor shall have to engage minimum

one graduate Engineer. He will be given Identity Card by the contractor. The copy of Identity Card shall be

furnished for the Office of Deputy Executive Engineer, Executive Engineer and Superintending Engineer.

The identified Engineer should remain present on the site of the work. The Contractor will have to produce

the notarized Certificate periodically (At least in the beginning and in the month of completion of the work

to the effect that the said designated graduate Engineer has not been appointed on any other work. If not

found on site, the Engineer-in-charge will give notice of this default to the contractor. If in spite of this

notice, default continues, the action to hold the registration of defaulter contractor in abeyance for three years

will be initiated. (R. & B.D. Circular No. SSR-10-2008-18-C dated 13-10-08 and No.

5ZRv!_Z_!5v55;L4 dated 4-11-2015)

(2) Work to be open to inspections –Contractor or responsible agent to be present. : -

All Works under or in course of execution or executed in pursuance of the contract shall, at all times be open

to the inspection and supervision of the Engineer-in-charge and his subordinates and the Contractor shall, at

all times during the usual working hours, and all other times for which reasonable notice of the intimation

of the Engineer-in-charge or his subordinate to visit the works shall have been given to the contractor , either

himself be present to receive orders and instructions or have a responsible agent duly accredited in writing

present for that purpose. Orders given to the contractor’s duly authorized agent shall be considered to have

the same force and effect as if they had been given to the Contractor himself.

CLAUSE 18A :Employment of a qualified site Engineer by the Contractor.

For works estimated to cost above Rs. 10 lacs. Within 15 days of issue of work-order the Contractor will

have to furnish to the Deputy Executive Engineer-in-charge of the work the Name, Qualifications, Copy of

mark sheet, Colour Photograph and the appointment order issued to such Engineers engaged for this contract

work. If 15 days after issue of work order such designated site Engineers do not resume or do not remain

present on site of work, the recovery at the rate of Rs. 15,000-00 per month per Engineer will be made from

the bills / deposit / dues of the contractor. Such recovery shall be non-refundable.

The Engineer so employed for the Government work must have sufficient experience to handle the work

independently. Such an Engineer shall have to stay at the site of work and he shall not be entrusted with

other duty except this work

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer, Employment of a

separate Engineer will not be necessary provided that the Engineer partner himself attends the execution of

the work on the site. (GAB. & CD No. RGN-602006-(35)-C, dated 31-5-07)

CLAUSE 19: Notice to be given before work is covered up:

The contractor shall give not less than five day’s notice in writing to the Engineer-in-charge or his

subordinate in charge of the work before covering up or otherwise placing beyond the reach of measurement

any work in order that the same may be measured and correct dimensions there of taken before the same is

so covered up or placed beyond the reach of measurement and if any work shall be covered up or placed

beyond the reach of measurement without such notice having and if any work shall be covered up or placed

beyond the reach of measurement without such notice having been given or consent obtained , the same shall

be uncovered at the contractor’s expense and in default thereof no payment or allowance shall be made for

such work or for the materials with which the same was executed.

If the contractor or his workmen, or servants shall break, deface, injure or destroy any part of the building

or the work in a question in/on which they may be working or any building , road, fence, enclosure or

grassland or cultivated ground contiguous to the premises on which the works or any part thereof is being

executed or if any damage shall be done to the work from any causes whatever before damage

occurred/caused due to normal flood or rain or if any imperfections become apparent in it within three

months from the grant of a certificate of completion, final or otherwise by the Engineer-in-charge , the

contractor shall make good the same at own expenses or in default, the Engineer-in-charge may cause the

same to be made good by other contractor, and deduct the expenses (of which the certificate of the Engineer-

in-charge shall be final ) from any sums that may thereafter become due to the contractor or from his security

deposit or the proceeds of sale thereof or a sufficient portion thereof.

Neither party shall be liable to the other for any loss or damage occasioned by or arising out of Act. of God,

such as "Unprecedented flood", volcanic eruption, earthquake or other convulsion of nature and other acts

such as but not restricted to general strike, invasion, the acts of foreign countries, hostilities, or war like

operations before or after declaration of war, rebellion, military or Usurped power which prevent

performance of the contract and which could not have been foreseen or avoided by a prudent person.

Note: “Unprecedented flood” means the flood crossing the High Flood Level of the past 50(fifty) Year(s)

which is on the available record.

(Modified Vide R & B D.G.R. No/TNC – 1096 – IB –143 – (16) – C dated 11-1-99)

CLAUSE 21: Contractor to supply plant, ladders, scaffolding etc. and is liable for damage arising from non-

provision of lights, fencing etc.:

The contractor shall supply at his own cost all materials (except such special materials if any, as may, in

accordance with the contract to be supplied from the Public Works Department Stores), plant, tools,

appliances, implements, ladders, cordage, tackle, scaffolding, and any temporary works which may be

required for the proper execution of the work whether in the original, altered or substituted form and whether

included in the specifications, or other documents forming part of the contract or referred to in these

conditions or not and which may be necessary for the purpose of satisfying or complying with requirements

of the Engineer-in-charge as to any matter or to which under these conditions he is entitled to be satisfied or

which he is entitled to require together with carriage there for to and from the work. The contractor shall

also supply without charge the requisite number of persons with the means and materials necessary for the

purpose of settings out works and counting , weighing and assisting in the measurement or examination at

any time and from time to time, of the work or the materials, failing this, the same may be provided by the

Engineer-in-charge at the expenses of the Contractor and the expenses may be deducted from any money

due to the Contractor under the contract or from his security deposit, or proceeds of sale thereof or of a

sufficient portion thereof. The contractor shall provide all necessary fencing and lights required to protect

the public from accident and shall also be bound to bear expenses of defense of every suit, action or other

legal proceeding, at law that may be brought by any person for injury sustained. Owing to neglect of the

above precautions and to pay any damages and costs which may be awarded in any such suit, action or

proceedings to any such person, or which may, with the consent of the Contractor, be paid in compromising

any claim by any such person.

CLAUSE 21A: The Contractor shall provide suitable scaffolds and working platforms, gangways and

stairways, and shall comply with the following regulation in connection therewith.

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(a) Suitable scaffolds shall be provided for workmen for all works that cannot be safely done from a ladder

or by other means.

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(b) A scaffold shall not be constructed, taken down or substantially altered except

(i) Under the supervision of a competent and responsible person.

(ii) appointed by contractor and by competent workers possessing adequate experience in this kind of work.

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(c) All scaffolds and appliances connected therewith and all ladders shall

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(ii) be of adequate strength having regard to the loads and strains to which they will be subjected and

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(d)Scaffolds shall be so constructed that no part thereof can be displaced in consequence of normal use.

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(e) Scaffolds shall not be overloaded and so far as practicable the load shall be evenly distributed.

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(f) Before installing the lifting gear on scaffolds, special precaution shall be taken to ensure the strength and

stability of the scaffolds.

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(g) Scaffolds shall be periodically inspected by a competent person .

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(h) Before allowing a scaffold to be used by his workmen, the Contractor shall, whether the scaffold has

been erected by his workmen or not, take steps to ensure that it complies fully with the regulation herein

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( i ) Working platforms, gangways shall –

(i) be so constructed that no part thereof can dug unduly or unequally.

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(ii) be so constructed and maintained having regard to the prevailing conditions as to reduce as far as

practicable risks of persons tripling or slipping and

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(iii) be kept free from any unnecessary obstruction.

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(j) In the case of working platforms, gangways working places and stairways at a height exceeding

Mtr.(to be specified)

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(i) every working platform and every gangway shall be closely boarded unless other adequate measures are

taken to ensure safety.

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(ii) every working platform and every gangway shall have adequate width, and

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(iii) every working platform, gangway, working place and stairway shall be suitably fenced.

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(k) Every opening in the floor of a building or in a working platform shall, except for the time and to the

extent required to allow the access of person or the transport or shifting of materials be provided with suitable

means to prevent the fall of persons or material.

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(l)When persons are employed on a roof where there is danger of falling from a height exceeding 3.00 Mtr.(to

be specified ) meters suitable precaution shall be taken to prevent the fall of persons or material.

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(m) Suitable precautions shall be taken to prevent persons being struck by articles which might fall from

scaffold or other working places.

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(n) Safe means of access shall be provided to all working platforms and other working places.

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CLAUSE 21B: The contractor shall comply with the following regulations as regards the hoisting appliances to

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(a) Hoisting machines and tackle including their attachments, anchorages and supports shall –

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(i) be of good mechanical construction, sound material and adequate strength and free from patent defect,

s!f ;FZL IF\l+S ZRFGFJF/F\4 DHA]T J:T]GF T[DH 5]ZTL TFSFTJF/F VG[ N[BLTL SM. BFDL lJGFGF VG[

(ii) be kept in good repair and in working order

Zf ;FZL N]Z:T CF,TD\F VG[ RF,] l:YlTDF\ ZFBJF HM.X[P

(b) Every rope used in hoisting or lowering materials or as a means of suspension shall be of suitable quality and

adequate strength and free from patent defect.

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DHA]TF.JF\/]\ T[DH N[BLTL ZLT[ BFDL lJGFG]\ CMJ]\ HM.V[P

(c) Hoisting machines and tackles shall be examined and adequately tested after erection on the site and before

use and be re-examined in position at intervals to be prescribed by Engineer-in-charge.

sUf JHG pRSJFGF\ I\+M VG[ UZU0LJF/F I\+G[ SFDGF :Y/[ UM9jIF AFN VG[ p5IMUDF\ ,LWF 5C[,F T5F;L HM.G[ 5]ZTF 5|DF6DF\

RSF;L ,[JFGF ZC[X[4 T[DH CJF,FGF .HG[Z lGIT SZ[ T[JF\ ;DIF\TZ[4 UM9J[,L l:YTLDF\ T[GL O[Z T5F; SZJFGL ZC[X[P

(d) Every chain, ring, hook, shackle, swivel and pulley block used in hoisting or lowering materials or as a means

of suspension shall be periodically examined.

sWf DF,;FDFG p\R[ R0FJJFGF S[ GLR[ pTFZJFGF S[ ,8STM ZFBJFGF ;FWG TZLS[ J5ZFTF 5|tI[S ;F\S/4 ZL\U4 VF\S0M S0L4 GS]RF

VG[ 5],La,MS JBTMJBT T5F;JFP

(e) Every crane driver or hoisting – appliance operator shall be properly qualified.

sRf 5|tI[S S|[.G v 0=F.JZ S[ JHG pRSJFGF I\+GF RF,S IMuI ,FISFTJF/F CMJF HM.V[P

(f) No person who is below age of 18 years shall be in control of any hoisting machine, including any scaffolds,

nor shall give signals to the operator.

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VF5JF4 SFD[ ZFBL XSFX[ GCLP

(g) In the case of every hoisting machine and of every chain, ring hook, shackle, swivel and pulley block used in

hoisting or lowering or as a means of suspension the safe working load shall be ascertained by adequate means.

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(h) Every hoisting machine and all gears referred to in preceding regulation shall be plainly marked with the safe

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T[ RMbB] ,B[,] CMJ]\ HM.V[P

( i ) In the case of hosting machine having a variable safe working load, each safe working load and conditions

under which it is applicable shall be clearly indicated.

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,FU] 50X[ T[ :5Q8 NXF"JJFG]\ ZC[X[P

( j ) No part of any hoisting machine or gear referred to in regulation ‘g’ above shall be loaded beyond the safe

working load except for the purpose of testing.

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;,FDT JHG SZTF\ JW] JHG ,FNJ]\ GlCP

(k) Motors, gears, transmissions, electric wiring and other dangerous parts of hoisting appliances shall be

provided with sufficient safeguards.

s0f JHG pRSJFGF ;FWGGL DM8ZM4 lUIZ4 lJW]TJFCS ;FWGM4 JLH/LGF TFZ VG[ HMBDL EFUM DF8[ 5]ZL ;,FDTLGL

HMUJF. SZJFGL ZC[X[P

( l ) Hoisting appliances shall be provided with such means as will reduce to a minimum the risk of the

accidental descent of the load.

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(m) Adequate precautions shall be taken to reduce to minimum the risk of any part of a suspended load

becoming accidentally displaced.

sTf ,8STF ZFB[,F JHGDF\YL SM.56 EFU VS:DFT K]8M 50L HJFG]\ HMBD VMKFDF\ VMK]\ ZC[ T[ DF8[ 5]ZTL ;FJR[TL ZFBJFGL

CLAUSE 22: Measures for Prevention of Fire:

The contractor shall not set fire to any standing jungle, tree bush wood or grass without a written permit

from the Engineer-in-charge.

When such permit is given, and also in all cases when destroying cut or dug up tree, bush wood, grass etc.

by fire, the contractor shall take necessary measures to prevent such fire spreading to or other-wise damaging

surrounding property. When such permit is given and also in all cases when destroying cut or dug up tress,

bush wood, grass etc. by fire, the contractor shall take necessary measures to prevent such fire spreading to

or other-wise damaging surrounding property.

CLAUSE 23 : Liability of contractors for any damages done in or outside work area :

Compensation for all damage done intentionally or unintentionally by Contractor’s labourers whether in or

beyond limits of Government property including any damage caused by the spreading of fire mentioned in

the clause 22, shall be estimated by the Engineer-in-charge, or such other Officer as he may appoint and the

estimates of the Engineer-in-charge , subject to the decision of the Superintending Engineer, on appeal , shall

be final and the contractor shall be bound to pay the amount of the assessed compensation on demand, failing

which the same will be recovered from the Contractor as damages in the manner prescribed in clause 1 or

deducted by the Engineer-in-charge from any sums that may be due or become due from Government to the

contractor under this contract or otherwise.

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SZTF\ VFSFZFI[,L J/TZGL T[JL ZSD R]SJJF DF8[SMg8=FS8Z A\WFI[, ZC[X[ VG[ T[D SZJFDF\ S;]Z SZX[ TM T[JL ZSD B\0 !

DF\ 9ZFJ[,L ZLT[ G]SXFGL TZLS[SMg8=FS8Z 5F;[YL J;], SZJFDF\ VFJX[ VYJF VF SMg8=FS8 C[9/ VgIYF ;ZSFZ 5F;[ ,[6L

YTL S[ CJ[ 5KL ,[6L YFI T[JL ZSDDF\YL CJF,FGF .HG[Z SF5L ,[X[P

The Contractor shall bear the expenses of defending any action or other legal proceeding that may be brought

by any person for injury sustained by him owing to neglect of precautions to prevent the spread of the fire

and he shall also pay the damages and cost that may be awarded by the court in consequence.

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R]SFNM VF5TF\ T[ G]SXFGL VG[ BR" EZJFG]\ YFI T[ T[D6[ R]SJJFG]\ ZC[X[P

CLAUSE 24 : DeletedP

CLAUSE 25 : Deleted

CLAUSE 26 : Work not to be sublet. Contract may be rescinded and security deposit forfeited for subletting

it without approval or for bribing a public officer or if contractor becomes insolvent:

The contract shall not be assigned or sublet without the written approval of the Engineer-in-charge. And if

the contractor shall assign or sublet his contract or attempt to do so or become insolvent or commence any

proceeding to get himself be adjudicated an insolvent or make any compromisation with his creditors, or

attempt to do so, the Engineer-in-charge may, by notice in writing rescind the contract, Also if any bride,

gratuity , gift loan, perquisite, reward or advantage, pecuniary or otherwise, shall either directly or indirectly

be given, promised or offered by the contractor, or any of his servants or agents to any public officer or

person in the employ of Government in any way relating to his office or employment, or if any such officer

or person shall become in any way directly or indirectly interested in contract, the Engineer-in-charge may

thereupon by notice in writing rescind the contract. In the event of contract being rescinded, the security

deposit of the contractor shall thereupon stand forfeited and be absolutely at the disposal of Government and

the same consequence shall ensure as if the contract had been rescinded under clause 3 hereof and in addition

the contractor shall not be entitled to recover or be paid for any work therefore actually performed under

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SZL XSX[P VFJL ZLT[ SMg8=FS8 ZN YTF\ SMg8=FS8ZGL HFDLG VGFDT H%T YI[, U6FX[4 VG[ T[ ;\5]6"56[ ;ZSFZ C:TS ZC[X[

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BZ[BZ SZ[,F SM. 56 SFD DF8[ SM. ZSD J;], SZJFG[ S[ R]ST[ ,[JFGM SMg8=FS8ZG[ CSS ZC[X[ GlCP

CLAUSE 27: Sums payable by way of compensation to be considered as reasonable

compensation without reference to actual loss: All sums payable by a contractor by way

of compensation under any of these conditions shall be considered as a reasonable

compensation to be applied to the use of Government without reference to the actual loss

or damage sustained and whether any damage has or had not been sustained.

B\0 Z* o BZ[BZ UI[, BM8G[ ,1FDF\ ,LWF l;JFI J/TZ~5[ R]SJJFGL YTL ZSDG[ JFHAL J/TZ U6JF AFAT o

BZ[BZ BM8 S[ G]SXFGG[ ,1FDF\ ,LWF l;JFI VG[ SM. G]SXFG YI]\ CMI S[ G YI]\ CMI TM 56 XZTMDF\GL SM.56 XZT C[9/

SMg8=FS8Z[ J/TZ~5[ R]SJJFGL YTL TDFD ZSDG[ JFHAL J/TZ U6JFDF\ VFJX[ VG[ T[G[ ;ZSFZ DF8[ p5IMUDF\ ,[JFX[P

CLAUSE 28: Change in the constitution of firm to be notified: In the case of a tender by partners, any

change in the constitution of a firm shall be forthwith notified by the Contractor to Engineer-in-charge for

his information.

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SM. O[ZOFZ YTF\ SMg8=FS8Z[ CJF,FGF .HG[ZG[ T[DGL HF6 VY[" T[JF O[ZOFZ V\U[ TZT DFlCTUFZ SZJFGF ZC[X[P

CLAUSE 29: Works to be under directions of Superintending Engineer: All works to be

executed under the contract shall be executed under the direction and subject to the

approval in all respects of Superintending Engineer of the Circle for the time being, who

shall be entitled to direct at what point or points and in what manner they are to be

commenced and from time to time carried on.

B\0 Z) o VlW1FS .HG[ZGL ;]RGF C[9/ SFD SZJF AFAT o

SMg8=FS8 C[9/ SZJFGF AWFH SFD ;S",GF H[ T[ JBTGF VlW1FS .HG[ZGL ;]RGF VG[ C[9/ TDFD AFATM DF8[ T[DGL D\H]ZLG[

VFWLG ZCLG[ SZJFGF ZC[X[P VF SFD SIF :Y/[ S[ :Y/MV[ VG[ S[JL ZLT[ X~ SZJF JBTMJBT S[JL ZLT[ VFU/ W5FJJF T[

V\U[ ;]RGF VF5JF VlW1FS .HG[Z CSSNFZ ZC[X[P

CLAUSE 30 : (1) Disputes to be referred to Tribunal : The disputes relating to this

contract, so far as they relate to any of the following matters, Whether such disputes

arise during the progress of the work or after the completion or abandonment thereof,

shall be referred to the Arbitration Tribunal, Gujarat State.

(i)The rates of payment under clause 5 for any tools, materials and stores, in or upon the

works of the site thereof or belonging to the contractor or procured by him an intended

to be used for execution of the work or any part thereof possession of which may have

been taken by the Engineer-in-charge under the said clause-5

(ii) The Reduction in rates made by the Engineer-in-Charge under clause 9 from the items of works not

accepted as completed fully in accordance with the sanctioned specifications.

(iii) The rate of payment for any class of work which is included in the additional or altered work carried

out by the contractor in accordance with the instructions of the Engineer-in-Charge under clause 14 and the

rates for which is to be determined under the said clause

(iv) The rates of payment for materials already purchased or agreed to be purchased by the contractor before

receipt of notice given by the Engineer-in-Charge under clause 15, and/or the amount of compensation

payable to the contractor under the said clause for loss in respect of such materials.

(v) The amount of compensation which the contractor shall be liable to pay under clause 17 in the event of

his failure to rectify, remove or reconstruct the work within the period specified in the written intimation or

the amount of expenses incurred by the Engineer-in-Charge under the said clause 17 in rectifying, removing

or re-executing the work or in removing and replacing the materials or articles complained of.

(vi) The reduction of rates as may be fixed by the Engineer-in-Charge under clause 17 for the inferior work

or materials as accepted or made use of.

(vii) The amount of compensation payable by the contractor for damages as estimated and assessed under

(viii)The amount payable to the contractor for the work carried out under clause 33 in accordance with the

instructions and the requirements of the Engineer-in-Charge in a case where there are no specifications.

(2) The provision of Section-21 of the GPW dispute Arbi. Tribunal Act –92 & order issued by the Govt. in

connection with this Act will now apply for Arbitration (As per Government in N. & W.R.D. letter No.

(3) The provision of Arbitration Act .,shall in so far as they are inconsistent with the provision of this act

cease of to apply to any dispute arising from a works contract and all arbitration proceedings in relation to

such dispute before an arbitrator, court of authority shall stand transferred to the Tribunal.

(4) The awards declared by the arbitrator should be speaking award, giving reasons and calculations for

every item of claims. The decision will have to be implemented by all the departments of the State

Government and Public Sector Enterprises of Gujarat. (Resolution F. D. No.

PB/1088/735/KT/Sachivalaya/Gandhinagar 5th October 1988.)

(5) Incase of dispute leading to the contractor or Government of Gujarat approaching to Court of Law, it

shall be within the jurisdiction where the site of work is situated.

(6) The reference to arbitration proceeding under this clause shall not

(i) affect the right of the Engineer-in-charge under clause 5 to take possession of all or any tools plants

materials and stores in or upon the works of site thereof belonging to the contractor or procured by him and

intended to be used for the execution of the work or any part thereof.

(ii) Preclude the Engineer-in-charge from utilizing the materials purchased by the contractor in any work or

from removing such materials to other places, during the period the work is stopped or suspended in

pursuance of notice given to the contractor under clause

(iii) Entitle the contractor to stop the progress of the work or the carrying out the additional or altered work

in accordance with the provisions of clause 14 or as the case may be of clause

CLAUSE 31: Deleted

CLAUSE 32: Lump sum in estimates: When the estimate on which a tender is made includes lump sum in

respect of part of the work, the contractor shall be entitled to payment in respect of the items of work involved

or the part of the work in question at the same rates as are payable under this contract for such items, or if

the part of the work in question is not in the opinion of the Engineer-in-charge capable of measurement the

Engineer-in-charge may, as his discretion, pay the lump sum amount entered in the estimate and the

certificate in writing of the Engineer-in-charge shall be final and conclusive against the contractor with

regard to any sum or sums payable to him, under the provisions of this clause.

B\0 #Z o V\NFHDF\GL prRS ZSDMo

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CLAUSE 33: Action where no specifications:In the case of work for which there is no such specification, such

work shall be carried out tin accordance with the Divisional Specification and in the event of there being no

Divisional Specifications, then, in such case the work shall be carried out in all respects in accordance with the

instructions and requirements of the Engineer-in-charge.

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H~ZLIFT VG];FZ CFY WZJFG] ZC[X[P

CLAUSE 34: Definition of work:

The expression “work” or “works” where used in these conditions shall, unless, there be something in the subject

or context repugnant to such construction be construed to mean the work, or the works, contracted to be executed

under or in virtue of the contract, whether temporary or permanent and whether original, altered, substituted or

B\0 #$ o SFDGL jIFbIF o

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CLAUSE 35 : Contractor's percentage whether applied to net or gross amount of the bill :

Percentage referred to in the tender shall be deducted from / added to the gross amount of the bill before deducting

the value of any stock issued. (This clause shall be applicable only for B-1 tender)

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SZTF\ 5C[,F 8[g0ZDF\ NXF"J[, 8SFJFZL lA,GL V[S\NZ ZSDDF\YL AFN SZJFDF\ VFJX[v T[DF\ pD[ZJFDF\ VFJX[P sVF B\0 ALv!

CLAUSE 36 : (i) On receipt of the work order, the contractor will identify the sources of procurement of quarried

construction materials like metal. Kapchi, grit, sand etc. and seek the permission of the Engineer-in-Charge about

the sources. The Engineer-in-Charge will issue orders approving the sources of procurement of quarried

construction materials. The contractor will thereafter procure the materials from approved sources for use in the

contract work. The Dy. Executive Engineer will verify this with reference to the copies of gate passes before

recording the measurements of such materials.

(ii) Non refund of quarry fees &Royalties :

The contractor shall pay the royalty to the competent authority / local body as per rules. The contractor shall

furnish quarterly the statement showing quantity of quarried materials, from whom purchased (with full address

of the seller) and copies of bills for purchase to the District Officer of the Mining and Geology Department or

authority competent to levy royalty in the area of work. Contractor shall also furnish such additional information

as regard royalty payment to the royalty authority. The royalty charges paid shall be borne by the Contractor and

shall not be reimbursed by the Executive Engineer (Authority: - R & BD Circular No. TNC – 2286 – UO –

pnMU4 BF6 VG[ pHF" lJEFUGF p5ZMST lJQFI 5ZtJ[GF TFP !q!q(* GF 9ZFJ S|DF\S V[D;LVFZvZ!&( v &&(5 K DF\ H6FjIF

5|DF6[ SFI"JFCL SZJFGL ;]RGF ov

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SFDGF XL0I],vALGL GS, H[ T[ lJ:TFZGF DNNGLX lGIFDS VYJF ÒHLVM,MHL;L:8 VYJF VF;L:8g8Ò HLVM,MHL;L:8 VYJF E]:TZ

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Clause 37: Compensation under the workmen’s compensation Act:

The contractor shall be responsible for and shall pay compensation to his workman payable under the Workman’s

Compensation Act. 1923 (VIII of 1923) hereinafter called the said Act) for injuries caused to the workman. If

such compensation is paid by government as principal under sub-section 12(1) of the said Act on behalf of the

Contractor it shall be recoverable by Government from the contractor under sub section 12(2) of the said section.

Such compensation shall be recovered in the manner laid down in clause 1 above.

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The Contractor shall be responsible for and shall pay the expenses of providing medical aid to any workmen who

may suffer a bodily injury as a result of an accident. If such expenses are incurred by Government, the same shall

be recoverable from the contractor for with and be deducted, without prejudice to any other remedy of Government

from amount due or that may become due to the Contractor.

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The contractor shall provide all necessary personal safety equipment and first aid apparatus available for the use

of the person employed on the site and shall maintain the same in suitable condition for immediate use at any time

and shall comply with the following regulations in connection therewith.

(a) The workers shall be required to use the equipment so provide by the Contractor and Contractor shall take

adequate steps to ensure proper use of the equipment by those concerned.

(b)When work is carried on in approximates to any place where there is a risk of drowning all necessary equipment

shall be provided and kept for use and all necessary steps shall be taken for the prompt rescue of any person, in

(c)Adequate provision shall be made for prompt first aid treatment of all injuries to be sustained during the course

The quantities shown in the tender are approximate and no claim shall be entertained for quantities of work

executed being less than those entered in the tender. In the case of increase in the quantities by more than 10% the

new rate will be paid to the contractor for the quantities in excess of 10% the rates for the increased quantities as

aforesaid will be fixed in the manner specified in clause –

Clause 39 : Employment of famine or other labour :

The contractor shall employ any famine, convict or other labour or particular kind or class, if ordered in writing

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No compensation shall be allowed for any delay caused in the starting of the work on account of delay in

making available the full site of land at a time.

No claim for compensation shall be allowed for any delay in execution of the work on account of water

standing in borrow pits or compartment. The rates are inclusive of hard or cracked soil, excavation in mud,

sub soil water or water standing in borrow-pits and no claim for an extra rate shall be entertained unless

otherwise expressly specified.

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Clause 42: Entering upon or commencing any portion or work :

The Contractor shall not enter upon or commence any portion or work except with the written authority and

instruction of the Engineer-in-charge or of his subordinate in charge of the work. Failing such authority, the

Contractor shall have no claim to ask measurement of or payment for work.

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Clause 43: Minimum age of person employed:

(I) No Contractor shall employ any person who is under the age of 18 years.

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Clause 43(1) (A) :

The employment of donkeys and / or other animals and the payment of fair wages: For Asphalt work(s) as

far as possible, only the adult persons should be employed by the contractor. If the adult person are not

available, then the children below the age of 18(eighteen years ) should not be employed under any

(ii)No contractor shall employ donkeys or other animals with branching of string or thin rope. The branching

must be at least three inches wide and should be of tape (Newer).

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(iii)No animal suffering from stores, lameness or emaciation or which is immature shall be employed on the

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(iv) The Engineer-in-charge or his agent is authorized to remove from the work any person or animal found

working which does not satisfy these conditions and no responsibility shall be accepted by Government for

any delay caused in the completion work by such removal.

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(v) The Contractor shall pay fair and reasonable wages to the workman employed by him in the contract

undertaken by him in the event of any dispute arising between the Contractor and his workmen on the

grounds that the wages paid are not fair and reasonable, the dispute shall be referred without delay to the

Engineer-in-charge who shall decide the same. The decision of the Engineer-in-charge shall be conclusive

and binding on the Contractor, but such decision shall not in any way affect the conditions in the contract

regarding the payment to be made by Government at the sectioned tender rates.

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(vi) The contractor shall provide drinking water facilities to the workers/ labourers employed on Government

works Amenities relating to sanitation shall also be provided to the workers/labourers employed on works (in

urban areas) . if the contractor fails to comply with these provisions, the Engineer-in-charge shall give notice in

writing and if the contractor does not provide this facility to the workers/ labourers within a period of ten days

from the date of the notice in writing, the Engineer-in-charge shall thereupon make the arrangement for drinking

water at the cost of the contractor.

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(vii) The Contractor shall provide the amenity of proper shade and shelter to the workers/ labourers and their

children on Government works as soon as the work starts. If the contractor fails to provide shed and shelter, the

Engineer-in-charge shall provide the same at the cost of contractor.

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Clause 44: Method of payment:

Payment to contractor shall be made by cheque drawn on any Bank within the division convenient to them,

provided the amount exceeds Rs. 10 Amount not exceeding Rs. 10 will be paid in cash.

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Clause 44 A : Any sum of money due and payable to the Contractor (including the security deposit returnable to

the contractor) executing any Government work or work of any District Panchayat wholly financed as grant-in-

aid under this contract shall be appropriated by any District Panchayat / Government and shall be set off against

any claim of the Government/District Panchayat of Gujarat state by the District Panchayat of Gujarat

State/Government for the payment of a sum of money arising out or under any other contract made by the

contractor with the Government/District Panchayat of Gujarat State for the work wholly financed as grant-in-aid

by Government of Gujarat state. When no such amount for purpose of the recovery from the contractor against

any claim of the Government / District Panchayat of Gujarat state is available, such a recovery shall be made from

the contractor as arrears of land revenue.

Clause 45: Deleted

Clause 46: Employment of scarcity labour:

If Government declares a state of scarcity or famine to exist in any village situated within 16 kilometers of the

work, the Contractor shall employ upon such parts of the work, as are suitable for unskilled labour, any person

certified to him by the Engineer-in-charge or by any persons to whom, the Engineer-in-charge may have delegated

this duty in writing to be in need of relief and shall be bound to pay to such persons, wages not below the minimum

which Government may have fixed in this behalf. Any disputes which may arise in connection with the

implementation of this clause shall be decided by the Engineer-in-charge whose decision shall be final and binding

on the contractor.

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Clause 47: Deleted

Clause 48: The rates to be quoted by the Contractor must be inclusive of all taxes prevailing on due date of

bid submission. However any subsequent changes in the tax structure by government after due date of bid

submission will be compensated (±) on availability or submission of actual documentation. Contractor has

to intimate Engineer in charge regarding changes in the tax structure after bid submission. If contractor fails

to provide such information and if any financial obligation may arise due to change in tax structure, same

will be recovered from the contractor

The contractor shall apply fair means of stock maintenance and shall adopt accounting standards as may be

prescribed under GST. For arriving at the difference in procurement prices due to introduction of GST it will

be open for the Government to ask for original invoices, LR, Weigh bridge slips, Payment details and such

other documents as may be required for the purpose. If there is reduction in overall tax burden then

proportional benefit of that shall be passed on to the government. (TNC-10-2017-1-C, Dt. 29-8-2017)

Clause 49: The Contractor should, as far as possible, obtain his requirement of labourers skilled and

unskilled, from the nearest Employment Exchange so as to utilize the local employment potential. If there

are no local Employment Exchange or such Exchanges are not able to provide the required labour locally,

suitable labourers should be utilized to the maximum extent possible.

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Clause 50: Fair Wages:

If a Contractor fails to pay within ‘7’ (Seven) days to the labourer(s) /worker(s) the minimum wages

prescribed by the Government under the Minimum Wages Act. 1948 as in force from time to time, the

Engineer-in-charge shall be at liberty to deduct the amount payable to the labourer/ workers from his

(Contractors) bills or deposit(s) payable by the Contractor after making due inquiries and establishing the

claim(s) of the labourer(s) /Workers(s).

The contractor shall not be entitled to any payment of compensation on account of any loss that the

Contractor may have to incur on account of the action as aforesaid. Before the action as aforesaid, is

enforced, a notice in writing to the Contractor shall be issued by the Engineer-in-charge to pay the wags as

per Minimum Wages Act in force at the relevant time. If Contractor does not act as aforesaid within seven

days, then the action contemplated as above shall be taken against him.

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Clause 51: Deleted

Clause 52: List of Machinery:

The contractors shall also give a list of machineries in his possession and which they purpose to use on the

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Clause 53: (I) In case, the roller deployed by Department for the use on contract work is kept idle by the

contractor for want of adequate labour and materials, the contractor will have to pay rental charges as per

prevailing rules even though the items of rolling and watering are to be carried out by the department.

(ii) If the contractor does not plan his program so as to suit the requirement of the Department, the

proportionate rental charge on roller shall be recovered from the contractor.

Clause 54: Local labour on normal rates:

The contractor shall have to engage local labour and person seeking employment where available on normal

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Clause 55: Rent will be recovered from the contractor for the land given to them for stacking materials as

well as for construction of temporary hutments etc.

Land measuring Charges

1. One hectare or less Rs. 05 Per month

2. More than 1 hectare & upto 2 hectares Rs.10 per month

3. More than 2 hectare & upto 3 hectares Rs.15 per month

4. More than 3 hectare & upto 4 hectares Rs.20 per month

Clause 56: The contractor shall employ only such labour who shall produce a valid certificate of having been

vaccinated against small-pox within a period of last three years.

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Clause 57: 1 Huts : The contractor shall build sufficient number of huts on a suitable plot of land for the use

of the labourers according to the following specifications.

(1) Huts of bamboos and grass may be constructed.

(2) A good site shall be selected. High ground removed form jungle but well provided with tress shall be

chosen wherever it is available. The neighborhood of rank jungle, grass or weeds should particularly be

avoided. Camps should not be established close to large cuttings of earth work.

(3) The lines of huts shall have open spaces of at least 10 m. between rows. When a good natural site cannot

be procured, particular attention should be given to the drainage.

(4) There should be no over-crowding. Floor spaces at the rate of 20.8 Sq.m. per head shall be provided.

Care should be taken to see that the huts are kept clean and in good order.

(5) The contractor must find out his own land. If he wants Government land, he should apply for it and pay

assessment for it.

2. Drinking Water: The contractor shall as far as possible, provide an adequate supply of chlorinated pure

potable drinking water for the use of labourers. This provision shall be at the rate of not less than

liters per head. No provision need-be made where there is a suitable nala, river or well within 0.4 km of

the camp. However arrangement should as far as possible, be made to chlorinate water by chlorinated

tablets fore it is allowed for drinking purpose.

3. The contractor shall construct semi permanent latrines for the use of Labourers on the following scale,

namely (a) Where female are employed, there shall be at least one latrine for every 25 females. (b)

Where males are employed there shall be at least one latrine for every 25 males provided that where the

number of males or female exceed 100 , it shall be sufficient if there is one latrine for every 25 males or

females , as the case may be upto the first 100 and one for every 50 thereafter.

4. Privacy in latrines: Every latrine shall be under cover and so partitioned off as to secure privacy, and

shall have a proper door and fastenings.

5. Notice to be displayed outside latrines and urinals: (1) where workers of both sexes are employed there

shall be displayed outside each block of latrine and urinal a notice in the language understood by the

majority f the workers For Men Only or For Women Only: as the case may be. (2) The notice shall also

bear the figures of a man or of a women, as the case may be.

6. Urinals: There shall be at least one urinal for male/female workers upto 50 employed at a time . Provided

that where the number of male or female workmen, as the case may be, exceeds 500, it shall be sufficient

if there is one urinal for every 50 males or females upto the first 500 and one for every 100 males or

females or part thereof.

7. Latrines and Urinals to be accessible: (1) The latrines and urinals shall be conveniently situated and

accessible to workers at all times at the establishment. (2) (I) The latrines and urinals shall be adequately

lighted and shall be maintained in a clean and sanitary condition at all times (ii) Latrines and urinals

other than those connected with a flush sewage system shall comply with the requirements of the Public

Health Authorities.

8. Water for latrines and urinals: Water shall be provided by means of pipes or tanks or the rise, so also be

conveniently accessible in or near the latrines and urinals.

9. Bathing and washing places: (1) The contractor shall construct sufficient number of bathing places every

unit of 20 persons being provided with a separate bathing place. (2) Washing places should also be

provided for the purposes of washing clothes. Every unit of 30 persons shall have at least one washing

place. (3) Such bathing and washing place should be suitably screened and separate places provided for

male and female workers. (4) Such facilities shall be conveniently accessible and shall be kept in clear

and hygienic condition.

10. Drainage: The contractor shall make sufficient arrangement for draining away the sewerage water as

well as water from the bathing and washing places and shall dispose off this waste water in such as way

as not to cause nuisance. The contractor should obtain a permission from the Gujarat Water Pollution

Control Board, Gandhinagar if Water is so be drained in river or near the well . The contractor would

put malaria oil once in a week in stagnant water round about the residence.

11. Medical facilities: The contractor shall engage a medical officer with a traveling dispensary for a camp

having 500 or more persons if there is no Government or other private dispensary situated within 6 k.m.

12. Conservancy and cleanliness: The contractor shall provide the necessary staff for effecting the

satisfactory conservancy and cleanliness of the camp to the satisfaction of the Engineer-in-charge. At

least one sweeper per 200 persons should be engaged. Conservancy staff should dump refuge in compost

pit, away from the labour camp.

13. Health Provisions: The District Health Officer of the District or the Deputy Director of Health Service

shall be consulted before opening a labour camp and his instructions on matters, such as the water

supply, sanitary convenience, the camp-site, accommodation and food supply shall be followed by the

14. Precautions against epidemic: (a) The authorities in charge of the colonies should get the labourers

inoculated against cholera and plague and vaccinated against smallpox at the time or recruitment, if they

are not inoculated or vaccinated within 6 months or 3 years respectively prior to the date of recruitment.

(b) When, in any labour camp there is an epidemic disease or is threatened with such an outbreak, the

authorities in charge of the labour camps should ensure that all the inmates of the labour colonies are

inoculated or vaccinated as the case may be , depending on the diseases, within 72 hours after the

outbreak. (c) The authorities in charge of the labour colony should arrange to communicate by wire

regarding the outbreak of the epidemic diseases on the very day of the outbreak, to the Mamlatdar of the

Taluka, the District Health officer or to the Deputy Director of Public Health in charge of that area and

the Director of Public Health. Thereafter they should continue to send daily reports to the above officers

in the prescribed form regarding the progress of the epidemic disease. (d) When the authorities in charge

of the labour colony suspect or have reason to believe that any immediate of the labour colonies is

suffering from the infectious or contagious disease , they shall forthwith arrange for the segregation of

such persons to isolated huts to be specifically provided for the purpose and also for their treatment (e)

As regional malaria epidemic outbreaks are likely to occur in such project areas, the authorities in charge

of the labour colonies should report promptly the occurrence of unusual incidence of cases of malaria

and also inform the District Health Officer of the District, Deputy Director of Public Healthy (Malaria)

and the Director of Public Health and also arrange to institute all necessary anti malarial measures as

may be advised by the officials of the Public Health Department.

(f) The authorities in charge of the colonies should also arrange to carry out any other measures that may be

recommended by the officials of the Public Health Department necessary to prevent or control the spread of

15. Rest rooms: (1) In every place where in contract labour is required to halt at night in connecting with the

contract works and in which employment of contract labour is likely to continue for three month or more,

the contractors shall provide and maintain rest rooms or other suitable alternative accommodation within

fifteen days of the employment of contract labour.

(2) If the amenity referred to in sub rule is not provided by the contractor within the period prescribed, the

employer shall provided the same within a period of fifteen days of the expiry of the period laid down

in the sub-rule (1).

(3) Separate rooms shall be provided for women employees.

(4) Effective and suitable provision shall be made in every room for securing and maintaining adequate

ventilation for the circulation of fresh air and there shall also be provided and maintained sufficient and

suitable natural or artificial lighting.

(5) The rest room or other suitable alternative accommodation shall be of such dimensions as to provide at

least a floor area or 1. Sq. mt. For each person making use of rest rooms.

(6) The rest room or other suitable alternative accommodation shall be so constructed as to afford adequate

protection against heat, wind, rain, and shall have smooth, hard and impervious surface.

(7) The rest rooms or other suitable alternative accommodation shall be at a convenient distance from the

establishment and shall have adequate supply of whole some drinking water.

16. Canteen Facilities: (1) In every establishment of contract work and wherein work regarding the

employment of contract labour is likely to continue for six months and wherein contact labour numbering

one hundred or more are ordinarily employed, the adequate canteen facilities shall be provided by the

contractor for the use of such contract labour within sixty days of the commencement of the employment of

contract labour.

(2) If the contractor fails to provide the canteen facilities within the time limit laid down the same shall be

provided by the principal employer within sixty days of the time allowed to the contractor.

(3) The canteen shall be maintained by the contractor or principal employees as the case may be in an

efficient manner.

17. Accommodation in canteen: (1) The canteen shall consist of at least dining hall, kitchen, storeroom,

pantry, and washing places separately for worker and for utensils.

2 (I) The canteen shall be sufficiently lighted at all times where any person has access to it.

(ii) The floor shall be made of smooth and impervious materials and inside walls shall be lime-washed or

color-washed at least once in each year, provided that the inside walls of the kitchen shall be lime-washed

every four months.

3 (I) The premises of the canteen shall be maintained in clean and sanitary condition.

(ii) Waste water shall be carried away in suitable covered drains and shall not be allowed to accumulate so

as cause nuisance.

(iii) Suitable arrangements shall be made for the collection and disposal of garbage.

18. Accommodation in dining hall: (1) The dining hall shall accommodate at a time, atleast 30% of the

contract labour working at a time.

(2) The floor area of the dining hall excluding the area occupied per dinner to be accommodated shall as

prescribed in sub rule (1)

(3) (I) A portion of the dining hall and service counter shall be partitioned and reserved for women workers,

in proportion to their numbers. (ii) Washing places for women shall be separate and screened to secure

(4) Sufficient table, stools, chairs or benches shall be available for the number of diners to be accommodated

as prescribed in sub rule

19. Equipment in canteen : (I) There shall be provided and maintained sufficient utensils, crockery , cutlery,

furniture and any other equipment necessary for the efficient running of the canteen.

(ii) The furniture utensils and other equipment shall be maintained in a clean and hygienic condition.

(2) (I) Suitable clean clothes for the employees serving in the canteen shall also be provided and maintained.

(ii) A service counter, if provided, shall have a top of smooth and impervious materials.

(iii) Suitable facilities including an adequate supply of hot water shall be provided for the cleaning of utensils

20. Food stuff to be served: The food stuff and other items to be served in the canteen shall be in conformity

with the normal food habits of the contract labour.

21. Prices to be displayed: The charges for food stuffs, beverages and any other item served in the canteen

shall be based on “no profit, no loss” and shall be conspicuously displayed in the canteen.

22. Canteen to be run on “No profit no loss” basis: In deriving the prices of food stuffs and other articles

served in the canteen, the following items shall not be taken into consideration as expenditure, namely.

(a) The rent for the land and building.

(b) The depreciation and maintenance charges for the building and equipment provided for in the canteen.

(c) The cost of purchase, repairs and replacement of equipment including furniture, crockery, cutlery and

(d) The water charges and other charges incurred for lighting and ventilation.

(e) The interest on the amount spent on the provisions and maintenance of furniture and equipment provided

for in the canteen.

The local officers should check up whether, facilities as offered and which are admissible under the existing

rules and orders are made available to the workers and enforce upon the contractors the necessity of adhering

to the instructions for promotion of welfare of the workers according to the terms of the contract.

23.-BOOKS OF ACCOUNTS AND REGISTRES OF THE CANTEEN: The books of accounts and

registers and other documents used in connection with the running of the canteen shall be produced on

demand to an inspector.

24.-AUDIT OF THE ACCOUNTS OF THE CANTEEN: The accounts pertaining to the canteen shall be

audited once every 12 months by registered accountants and auditors. Provided that the Labour

Commissioner may approve of any other person to audit the accounts; if he is satisfied that it is not feasible

to appoint a registered accountant and auditor in view of the site or the location of the canteen.

CLAUSE 58 : Contractor shall have to arrange for the supply of gumboots. Hand gloves, mask etc. invariably

to the labourers/workers engaged by the contractor on asphalt work.

CLAUSE 59 : The Contractor shall not show any distinction between Harijan and other class of labourers /

workers employed to carry out the Government work.

CLAUSE 60 :Deleted

Clause 60A: Deleted

CLAUSE 61: FENCING AND LIGHTING:

(a) The contractor shall, unless otherwise specified, be responsible for the proper fencing, lighting grading

and taking of the necessary safety measures for all works comprised in the contract and for the proper

provision of temporary road, way, foot-way , guards, fences, caution notices, etc. as far as the same may be

rendered necessary by reasons of the work for the accommodation of workmen, foot passengers or other

traffic and of owners and occupiers of adjacent property and the public and shall remain responsible for any

accident that may occur on account of his failure to take proper & timely precautions.

(b) All the arrangements made for fencing and lighting shall be maintained by the contractor through the

currency of the contract till the physical taking over of the work by department.

CLAUSE 62: LIABILITY OF ACCIDENTS TO PERSONS:

Responsibilities and liabilities lf the contractor under Workmen’s Compensation Act are given in clause

No.37 in addition following shall also apply:

(a) On the occurrence of an accident, which result in death of workmen employed y the contractor or which

is so serious as is likely to result in death of any such workmen the contractor, shall within 24 hours of

happening of such accident(s) intimate, in writing to the Engineer-in-charge the fact of such

accidents(s). The Contractor shall indemnify Government against all loss or damage sustained by the

Government resulting directly or indirectly from his failure to give intimation in the manner aforesaid

including the penalties or fines, if any, payable by the Government as a consequence of Government’s

failure to give notice under the workmen’s compensation Act or otherwise to conform to the provisions

of the said act in regard to such accident(s).

(b) In the case of an accident, in respect of which compensation may become payable under Workmen’s

Compensation Act . whether by the contractor or by the Government as principal Employer, it shall be

lawful for the Engineer-in-charge to retain out of money due and payable to the Contractor, such sum

or sum of money as may, in the opinion of the Engineer-in-charge , be sufficient to meet such a liability,

The opinion of the Engineer-in-charge shall be final regard to all matters arising under this clause.

CLAUSE 63 : ACCESS TO SITE AND WORK ON SITE : The Engineer may , if he considers fit from to

time, enter upon any land(s) which may be in possession of the contractor this contract for the purpose of

executing any work not included in this contract and may execute such work not included in this contract by

agents or by other contractors, at this opinion and the contractor shall, in accordance with the requirements

of the Engineer-in –charge , afford all reasonable facilities for execution of the work including occupation

of lands by structure or otherwise for any other contractor employed by the Government and his workmen

or for the workmen of the Government who may be employed in the execution on or near the site of the

work not included in the contract or of any contract in connection with or ancillary to the work and in default,

the contractor shall be liable to the Government for any delay or expenses incurred by reason of such default.

Provided always that if damage arising. Make a statement of the same to the Engineer-in-charge who shall

from time to time, assess the value in his judgment of such damage and the Government shall from time to

time pay to the contractor the amounts (if any) accepted as justified by the Engineer-in-charge :

CLAUSE 64: REPORTS REGARDING LABOUR: The Contractor shall submit the following reports to

the Engineer-in-charge:

(a) (I) A daily report in the suitable form of the strength of labour, both skilled and unskilled employed by

him on the work(s). The contractor shall increase or decrease the strength both skilled or un skilled. if

directed by the Engineer-in-charge. The submission of such reports shall not, however, relieve the contractor

of his responsibilities and duties regarding progress or any other obligation under the contract

(ii) A classified weekly return in the suitable form of the number of person employed on the works during

the preceding week.

(iii) A weekly medical report in the suitable form showing the health of the contractor’s camp. The number

of persons ill or incapacities and the nature of their illness.

(iv) A report of any accident, which may have occurred, to be sent within 24 hours of the occurrence.

(v) Such other report as may be prescribed.

CLAUSE 65 : Treasure Trove : In the event of discovery by the contractor or his employees, during the

progress of work of any gold, silver, oil or other minerals of any description and precious stones , treasures,

coils, antiquates, relic, fossils or other articles or value of interest whether geological, archaeological or any

other such treasure & other things shall be deemed to be the absolute property of the Government and the

contractor shall duly preserve the same to the satisfaction of the Engineer-in-charge , from time to time, and

relieve the same to such persons as the Engineer-in-charge may appoint. The contract shall take all

reasonable precautions to prevent his workmen or any other person from removing or damaging any such

articles or things, immediately after the discovery thereof and before removal acquaint the Engineer-in-

charge with discovery and carry out his orders for the disposal of the same.

CLAUSE 66: Indemnity: The contractor shall indemnify the Government against all actions, suits, claims &

demands through or made against the Department in respect of work of this contractor against any loss

damage to Department in consequence of any action or suit being brought against the contractor for anything

done or omitted to be done in execution of the work of this contract.

CLAUSE 67: Insurance of Labour : The contractor shall be responsible to arrange for insurance of all labour,

skilled and unskilled workers, supervisors etc. employed by him as per labour regulation of the State.

CLAUSE 68: Setting Out : The contractor shall be responsible for the true and proper setting out of the

works and the correctness of positions, levels, dimensions and alignments of all parts of the work and for

the provisions of all necessary instruments, appliance and labour in connection therewith . if , at any time

during the progress of the work, any errors, appear or arise in the position , levels, dimensions or alignments

of any part of the work, the contractor, on being required to rectify such errors by the Engineer-in-charge

shall at his own expense do so to the satisfaction or the Engineer-in-charge . if however, such euro is based

on incorrect data supplied in writing by the Engineer-in-charge , the expenses of rectifying the same shall be

borne by the Department. The checking of and setting out of any line or level by the Engineer-in-charge or

his representative shall not in any way, relive the contractor of his responsibilities for the correctness of the

error. The contractor shall carefully protect and observe all bench-mark, site-nails, page and other things

used in setting out of the work(s).

CLAUSE 69: Cement Register: A register in the prescribed form showing day-to-day receipt, consumption

and balance of cement on site of work will be maintained by the Department, which shall invariably be

signed daily by the contractor or his authorized representative in token of its correctness.

CLAUSE 70 : (1) Materials, works Test Register and core cutting machine: A register in the prescribed from

showing day to day receipt, consumption and balance of cement on site of work by the Department and every

entry thereof shall invariably be signed by the Contractor or his authorized representative in token of its

(2) Contractor registered in special category-1 (Roads) will have to procure and keep available on site two

core cutting machines, similarly those registered in special category-2 (Roads) will have to procure and keep

available on site one core cutting machine on ownership basis. The thickness of sub base and base layer of

road will be tested by taking cores and recording results of layer thickness in paver site register. (R&BD

Circular No. RGN-60-2006-35-C dated 26-5-2006)

(3) In case of asphalt items (other than BSG & BBM) having total thickness of morethan 50mm., the

contractor will take two to four core samples by his core cutting machine at the interval of 250 m. distance

at each cross section in the presence of Dy. Executive Engineer. These samples will be sealed and will be

sent lor testing of thickness density & bituminous content in the approved laboratory. Five percent of the

amount payable for asphalt items will be withheld till the test results are received. If the results are not

satisfactory, the action as per Conditions of contract wil be taken

R & B D Circular No. RGN 602006 (35)-C dated 31-5-07)

CLAUSE 71: Progress Schedule: (a)The contractor shall furnish within one month (unless extended by the

Engineer-in-charge ) of the order to start the work, the progress schedule in quadruplicate indicating the date

of staring. The monthly progress expected to be achieved and the anticipated completion date of each major

item of work to be done by him, also indicating dates of, procurement and setting up the materials, plants

and machinery. The schedule should include a statement of proposed general and detailed arrangements for

caring out works, and of item, order and manner in which it is proposed general and detailed arrangements

for caring out works, and of item, order and manner in which it is proposed that these shall be executed. The

schedule should be framed keeping requirement of the clause-2 of tender form in view and be such as in

practice to the achievement towards completion of the work in the time limit and of the particular items on

the dates specified in the contract and shall have the approval of the Engineer-in-charge. Further the dates

for the progress, as in this schedule shall be adhered to.

(a) In case it is found necessary, at any stage to alter the schedule, the contractor shall submit in good, time

a revised schedule incorporating necessary modification proposed and get the same approved from the

Engineer-in-charge. No revised schedule shall be operative without such acceptance in writing. The

Engineer-in-charge is further empowered to ask for more detailed schedule or schedule, any by week,

for any item or items and the contractor shall supply the same as and when asked for.

(b) The Engineer-in-charge shall have, at all times, the right, without in any way vitiating this contract

forming grounds for any claim, to alter the order of the work of any part thereof and the contractor shall

after receiving such direction, proceed in the order directed. The contractor shall also revise the progress.

Schedules accordingly and submit four copies of the revised schedule to the Engineer-in-charge within

seven days of the said Engineer's direction to alter the order of works.

(c) The contractor shall furnish sufficient plant, equipment and labour and shall work such hours and shifts

as may be necessary to maintain the progress of the work as per approved progress-schedule, The

working and shift hour shall comply with all the Government regulations in force and shall be such, as

may be approved by the Engineer-in-charge and the same not be varied without the prior approval of

Engineer-in-charge.

(d) The contractor shall from time to time, as may be required by the Engineer-in-charge, furnish the

Engineer-in-charge with a statement in writing of the arrangements he proposes to adopt for the

execution of this contract and the Engineer-in-charge may, if he considers necessary at any time advice

alternation in the same, which the contractor shall adopt on notice thereof.

(e) The progress-schedule(s) shall be in the form of progress chart, forms, statements and/ or reports as may

be approved by the Engineer-in-charge.

The contractor shall submit four copies showing the progress of the work in the form of a chart etc. at

periodical intervals as may be specified by Engineer-in-charge.

(f) The approval of the progress schedules by the Engineer-in-charge shall not relieve the contractor of

schedule required by the Engineer-in-charge shall not entitle the contractor to any extra payment.

CLUASE 72 : Secured Advance To Contractor : Deleted

CLAUSE 73: Advance Payment : Deleted

CLAUSE 74: Advance Against Machineries: Deleted

CLAUSE 77.1 :The contractors registered in special categories of Roads, Bridges and Buildings are required

to equip their companies sy establishing test laboratories as under :

Special Category - 1: Three field laboratories with all road material testing and asphalt testing.

Special Category - 2 : Two field laborataries with road material testing and asphalt testing.

Special Category - 3: One field laboratery with all road material testing and asphalt testing.

For Asphalt testing the contractor will construct pucca structure of minimum 25 squre meter area duly

connected with water and electric supply to house site testing laboratory and install the instruments as per

following I.S. standard to carryout the test prescribed therein.

1. Penetration test as per I.S. 12032. Softening point test as per I.S.

3. Ductility test as per I.S. 1208 4. Viscocity test as per I.S.

5. Specific gravity test as per I.S.

The instruments provided should be as per I.S. Standard, so certified and be regularly and periodically

Frequency of tests will be as indicated in the specifications and as referred in R. & B. D. G.R. No. SSR-

Bridges : Special Category 1 and 2: One field laboratory with testing of all materials to be used in work and

concrete testing instruments.

Buildings : Special category 1 and 2: one field (Copy as above) (R & B Circular No. RGN-40-2017-01-C

dated 23-3-2017) When the contractor is awarded contracts for such works as contractor registered in special

category he will have to shift one such laboratory on this site of work or will have to provide mobile

Works other than Roads, Bridges and Buildings :

In respect of works other than Roads, Bridges and Buildings the contractor will have to establish site

laboratory equipped with instruments and facilities for testing of all materials and workmanship of items

to be executed under this contract. This will include facilities of testing of (A) Aggregates (B) Murrum -

Soil (C) Sand (D) Bricks (E) Concrete including non-destructive tests like ultrasonic test (F) Bituminous

mix if these are relevant items to be executed (Para-1 of R & B Circular 5ZRv!_vZ__*vZ(v;4 TFP

77.2 The schedule showing number and type of lists to be carried out under this contract is attached with this

tender. Out of total number of such tests, 80% tests will be carried out in site laboratory, 10% in

Government approved laboratories and 10% in GERI laboratories. However minimum one test of all types

of tests shall have to be carried out in GERI laboratories only.

77.3 Site laboratory tests will be carried out by qualified Engineer of the contractor to whom I Card is given

by the Executive Engineer and in the presence of Section Officer / Dy. Executive Engineer or Executive

Engineer in charge of the work.

77.4 80% of site tests will not be carried out at one time but will be related to the progress of work and

consumption of materials.

77.5 Prescribed Registers for recording details and results of tests will be maintained on site of work.

77.6 The tests which are not done in GERI laboratories e.g. electromatic bearing etc. will be carried out

in the laboratory consented by the Executive Engineer. (R & B Circular No. PARCH-102007-28-C, dated

77.7 One percentage of estimated cost of work put to tender for this work after deducting the cost of

materials as per schedule A valued at basic rates in the sanctioned estimate will be deducted from the

Running Account Bills of contractors for testing of materials and workmanship. (GR. B&C No. TNC-

1085(4)-C dated 10-5-85 read with R & BD Circular No. U]GLHGq5ZL5+ Z_!5qU]GL TFP $v!ZvZ_!5)

CLAUSE-78: Deduction of GST from bills : The following Tax deductions shall be made from each

bill payable to the contractor

(1) 1% of the value of amount payable towards SGST. (2) 1% of the value of amount payable towards

CGST, TDS Certificate for taxes deducted will be issued to the contractor. (F.D.G.R, No.

GST/1017/1097/GST Cell dated 15-9-18)

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Annexure : The information in the following annexure specimens should be furnished on separate letter pad

(Referred to in Condition No.-2 General Rules and Direction for the guidance of Contractors. )

The Executive Engineer PLACE :

Details regarding my our partners our Company (in the case of limited Company ) Names,

address(es) , telephone numbers(s) income tax etc. are as under :

Sr. Name(s) of Full address of Telephone Residential Telephone Full address of

no. Person/Partner the place of No.(s) address(es) No.(s) income tax office

Director of the business (with pin (office) (Resi) ward where income

company code) tax return is filed

I/We hereby agree to intimate to you about change if any, in the above-mentioned address(es)

and telephone No. (s) within Fifteen days of its occurrence till may/our deposit, for the said

work paid by me/us is not returned to me/us.

Dated Signature of Tenderer

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p5ZMST 5lZlXQ8MDF\ VF5[, 8[g0ZDF\ EZ[, EFJMGL RSF;6L V\U[ CM. T[ BFTFG[ A\WGSTF" ZC[X[ GCLP T[DH T[GF\ NXF"J[, BF6 DYS[YL

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SM. J/TZGM S,[.D D]SJFDF VFJX[ GlCP

PERFORMANCE BOND

(See clause no. 1)

(The date of this bond must not be prior to the date of the instrument in connection with which it is given )

Principal(Contractor) ………………………………………………………………………

Surety (Scheduled or Nationalized Bank) …………………………………………………

Sum of bond (express in words and figures) ………………………………………………

Contract No. and date of Contract …………………………………………………………

KNOW ALL MEN BY THESE PRESENT, THAT WE, THE PRINCIPALS AND SURETY: Above named are held

firmly bound upto the ……………………………….. hereinafter called the Employer in the amount stated for payment of

which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors jointly and

severally, firmly by these presents subject to the provisions of which the aforesaid Contractor on demand and without demand

on a claim being made by the Employer.

THE CONDITION OF THIS OBLIGATION IS SUCH : That whereas the principals have

entered in to a contract with the Employer numbered and dates as shown above and hereto

attached for the execution of work ………………………………………………

NOW THEREFORE, if the Principal shall well and truly perform and fulfill all the undertakings, convenants, terms,

conditions and agreements of said contract during the original terms of the said Contract and any extensions thereof that may

be granted by the Employer with or without notice to the surety and during the life or any guarantee required under the contract

and shall also well and truly perform and fulfill all the Undertakings, convenants terms, conditions and agreements of any all

duty and unduly authorised modifications of said Contract that may hereafter be made, notice of which modifications to the

surety being hereby waived or shall pay over, make good and reimburse to the Employer all loss and damages which the

employer may sustain by reason of failure or default on the part of said Principal so to do.

We ………………………………………………. further agree that the guarantee herein contained shall remain in full force

and effect during the period that would be taken for the validity of the said Contract, and that it shall continue to be enforceable

till all the dues of the employer under or by virtue of the Contract have been fully paid and its claims satisfied or discharge or

till the Employer certifies that the terms and conditions of the contract have been fully and properly carried out by the said

contractor and accordingly discharges the guarantee. Unless a demand or claim under this guarantee is made on us in writing

on or before the ……………………………………………… we shall be discharged from all liability under this guarantee

IN WITNESS WHERE OF, the above bounded parties have executed this instrument under their several seals on the date

indicated above the name and corporate seal of each corporate partly being hereto affixed and these presents duly signed by

its undersigned representatives, pursuant to authority of its governing body.

In the presence of witness

Principal Individual

by…………………………………………. ….affix Corporate Seal

Attested Corporate surety

For and on behalf of the Employer

ANNEXURE –4 :LIST OF WORKS ALREADY COMPLETED BY THE TENDERER

.HFZNFZ[ 5}ZF SZ[, SFDMGL IFNL

Sr.No. Name of work Place Cost on Time taken in months Remarks

S|DF\S SFDG]\ GFD :Y/ completion To complete the lJX[QF GM\W

5}ZF YI[, SFDGL work

lS\DT SFD 5]Z] SZJF DF8[

Note : Necessary certificate from office concerned shall be attached with the tender

GM\Wo ;A\lWT VlWSFZLG]\ H~ZL 5|DF65+ 8[g0Z ;FY[ ZFBJ]\P

Signature of Tenderer with Date / .HFZNFZGL TFZLB ;FY[GL ;CL[P

ANNEXURE – 5 : LIST OF PLANT AND MACHINERY IN GOOD WORKING ORDER

AVAILABLE WITH TENDERER

.HFZNFZ 5F;[ ;FZL VG[ RF,] CF,TDF\ CMI T[JF I\+M VG[ VMHFZMGL IFNL

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery :Y/ Machinery AGFJ8 1FDTF Value lJX[QF GM\W

S|DF\S VMHFZM VYJF DXLGZL S[8,F V\NFHL lS\DT

I\+M JQF¶ H]GL K[P

Signature of Tenderer with Date / .HFZNFZGL TFZLB ;FY[GL ;CL[P

ANNEXURE – 6 : DECLARATION REGARDING WORKS ON HAND WITH TENDERER

.HFZNFZGF CFY 5Z CMI T[JF SFDGL lJUT

Sr. Name of work Place Estimated Date of Stipulated Amount of Brief Remark

No. SFDG]\ GFD :Y/ Cost issue of period of work done details of lJX[QF GM\W

S|DF\S V\NFHL lS\DT work order completion on date of delay if

SFD X~ SFD 5]Z] filling any

SZJFGF SZJFGL tender -L, HM YI[,

C]SDGL lGIT D]NT 8[g0Z EIF¶ CMI TM T[GF

TFZLB TFZLB 8}\SDF\ SFZ6

Signature of Tenderer with Date / .HFZNFZGL TFZLB ;FY[GL ;CL[P

Note 1 : Amount of work in column 6 should be given up to the month previous to the month in which tenders are invited.

GM\W ov VF;G & DF\ H[ DF;DF\ 8[g0Z DF\UJFDF\ VFjI] CMI T[ 5C[,FGF DF;GF V\T ;]WL SZ[, SFDMGL ZSD NXF¶JJLP

Note 2 : Necessary certificate from the officer concerned shall be attached with the tender.

ANNEXURE - 7 Special conditions of contract

Special Condition No. 1: If bids are invited by District Panchayat the works “By order of” or “On behalf of Government of

Gujarat” shall be read as “On behalf of president of District Panchayat” in place of designations of state engineers other than

executive engineer, the words “P.W.D. committee of District Panchayat/ lH<,F 5\RFITGL AF\WSFD ;lDlT will be read and so

Special Condition No. 2: If the item specifications provide for mixing wet mix Macadam at plant site, the three registers

prescribed to be maintained for asphalt items on the basis of hot mix plant as per P.W.D. Circular No. U]lGJqHGZ,q ((qC4 TFP

*v(v!)(_ shall be maintained in each the detail of gate pass weight etc. shall be recovered however mixing on site will not

be permitted and no payment will be made for mixing on site. The payment for such item will not be made on the basis of

weight of wet mix as per Gate Pass but will be made on the basis of thickness of layer achieved after density test of volumetric

quantity, as provided in the specifications of such item (R&B circular No. 5ZRv!_Z_!5v55v;L4 TFP $v!!vZ_!5)

SCHEDULE – ‘A’ VG];]lRvcSc

Schedule showing (approximately) the materials to be supplied from the Public works store for work

contracted to executed and the rates at which they are to be charged for

H[ SFD CFY WZJF DF8[ SMg8=FS8 SZFIM CMI T[ SFDDF\ AF\WSFD lJEFUGF :8MZDF\YL 5}ZM 5F0JFGM DF,;FDFG s VFXZ[ f

VG[ T[ V\U[ J;], ,[JFGF NZ NXF¶JTL VG];}lR

Particulars Approximate Rate at which the materials will be Place of delivery

lJUT quantity charged to the contractor 0L,LJZLG]\ :Y/

V\NFHL HyYM SMg8=FS8Z 5F;[YL DF,;FDFG DF8[ ,[JFGM

Unit V[SD Rate in Rupees

GM\W ! ov VF SFDDF\ JF5ZJF ;LD[g8 VYJF :8L, TYF SM. 56 SFDDF\ DF,;FDFG SFDDF\ lJEFU TZOYL 5]ZM 5F0JFDF\

VFJX[ GCLP sDFPDPlJP 9ZFJ S|DF\S 8LV[G;Lv!_((v vZZ_v!(v; TFP #!v#v_5f 5Z\T] GD"NF4 H/;\5lT VG[

5F6L 5]ZJ9F lJEFU wJFZF SFDDF\ JF5ZJF H~ZL :8L, lJEFU wJFZF 5]~ 5F0JFGL HMUJF. TFP Z#v&v)* GF\

lJEFUGF\ 9ZFJ S|DF\S V[;P8LPV[,Pq !_) q S[ q 5( q EFU sCf wJFZF RF,] ZFBJFDF\ VFJ[ K[P VF V\U[ ;[0I], v V[ DF\

H[ HMUJF. SZJFDF\ VFJ[ T[ VFBZL U6FX[P

GM\WvZ ov ;LD[g8 ov HIFZ[ ;LD[g8 .HFZNFZ wJFZF SFDDF\ JF5ZJF ,FJJFDF\ VFJ[ tIFZ[ VFJM ;LD[g8 .HFZNFZ

VF.PV[;P5|DF65+JF/F TYF D}/ pt5FNS S\5GLDF\YL ;LWL ZLT[ D[/JJFGM ZC[ K[P VG[ T[GL BZF. DF8[ T[GF R]SJ6FGF

AL,M SFP.PzLG[ ZH] SZJFGF ZC[X[P VFJM ;LD[g8 S\5GLGF VlWS'T lJS|[TF 5F;[YL BZLNL XSFX[[ GCL 5Z\T] EFJ JWFZFGF

:8FZ Z[0.8 D]HA R]SJ6] SZJF V\U[GL U6TZLDF\ ,[JFGF ;LD[g8GF EFJM VlWS'T lJS|[TF 5F;[YL D[/JL XSFI4 5Z\T]

VlWS'T lJS|[TF 5F;[YL BZLN SZL XSFI GCLP s TFP&v$v)( GF[ DFPDPlJP5lZ5+ 8LV[G;L q !_((q VF.AL q s!(f q

GM\W ov# ov ,MB\0 ov HIFZ[ ,MB\0 .HFZNFZ wJFZF ,FJJFDF\ VFJ[ tIFZ[ T[ V\U[G]\ AL, V;,DF\ SFP.PG[ ZH] SZJFG]\

ZC[X[PVG[ VFJF :8L,G]\ U[ZL ,[AMZ[8ZL S[ .HG[ZL SM,[H S[ 5M,L8LSGLSDF\ 8[:8L\U SZFjIF AFN H :8L, SFDDF\ JF5ZJF

GM\W $ ov 0FDZ ov HIFZ[ SFDDF\ JF5ZJF 0FDZ .HFZNFZ wJFZF ,FJJFGM CMI tIFZ[ T[ 0FDZ .HFZNFZ[ VM.,

ZLOF.GZLDF\YL 5{;F EZL tIF\YL H ;LWM BZLNJFGM ZC[X[PVF V\U[ .HFZNFZ[ 5]ZL SZJFGL XZTM GLR[ D]HA ZC[X[P s!f

.HFZNFZ 0FDZ SIF\YL ,FjIF T[ V\U[G]\ AL, V;,DF\ SFP.P G[ ZH] SZJFG]\ ZC[X[P sZf ZLOF.GZLGF U[85F; 56 AL,

;FY[ ;FD[, SZJFGF ZC[X[P s#f 0FDZ H[ 8[gSZDF\ ,FJJFDF\ VFJ[ T[ 8[gSZGM JFCG G\AZ ATFJJFGM ZC[X[P s$f 0FDZ

p5Z .HFZNFZzLG[ V[0JFg; 5[D[g8 VYJF ;LSIM0¶ V[0JFg; D/L XSX[ GCLP s5f .HFZNFZ[ ZH] SZ[, V;, AL,DF\

0FDZGM U|[0 s SJM,L8L V\U[ f p<,[B CMJM HM.V[P VF V\U[ .HFZNFZ[ 0FDZGF U|[0 V\U[G]\ 8[:8 ZLh<8 q U|[0 V\U[G]\

5|DF65+ ZH] SZJFG]\ ZC[X[P s&f .HFZNFZ[ 0FDZGL VFJS qJ5ZFX q ART V\U[G]\ ZHL:8Z %,Fg8 q ;F0.8 p5Z

lGEFJJFG]\ ZC[X[P s DFPDPlJP5lZ5+ S|DF\S V[;P8LPVFZ q!_)* q (Z q C TFPZ*v!!v)* VG[ Z!v!!v)( f

Note 5 : The person or firm submitting the tender should see that the rates in the above schedule are

filled up by the Engineer-in-charge before the issue of the form prior to the submission of the tender.

8[g0Z ZH] SZGFZ jIlST S[ 5[-LV[ 8[g0Z ZH] SZTF\ 5C[,F\ T[G[ VF5JFDF\ VFJTF\ OMD¶DF\ CJF,FGF .HG[Z[ p5ZGL

VG];]lRDF\ NZ EZL VF%IF CMI T[GL BFTZL ,[JL

Note 6 : Store to be supplied to contractors for a work free of cost should be mentioned in Schedule 'A'

in addition to schedule 'B' and the specification attached to the contract agreement form.

SM. SFD DF8[ SMg8=FS8ZG[ lJGF D]<I[ 5]ZM 5F0JFGM DF,;FDFG VG];]lRvB T[DH SMg8=FS8ZGF SZFZ ;FY[ HM0[,L

lJUTMGL IFNL p5ZF\T VG];]lR vS DF\ H6FJJ]\P

Signature of Contractor Executive Engineer(C)

Gujarat maritime Board.

Memorandum showing items works to be carried out :

CFY WZJFGF SFDGL AFATM NXF¶JTL IFNL

items Quantities Item of work Estimated Rates Unit Total amount

items Quantities Item of work Estimated Rates Unit Total amount

No. estimated out or SFDGL AFAT 8[g0ZDF\ NXF¶J[, NZ V[SD according to

AFAT less In Inwords estimated

G\AZ V\NFH[, HyYM H[ figures XaNMDF\ quantities

VMKM JtTM Y. XS[ VF\S0FDF V\NFHL HyYF

Rs. Ps. VG];FZ S], ZSD

As per separate sheetattached

I/W/am/are willing to carry out the work at………………………………………% above/below

Percent (should be written in figures and works) of the estimated rates mentioned above. Amount of

my/our tender works out as under.

Estimate amount Estimate amount

Put to tender Rs…………… Put to tender Rs……………

Deduct: …. % below Rs…………… Add…… % above Rs……………

Net Rs…………… Total Rs……………

( Please strike out whichever is not applicable).

Note 1 - All work shall be carried out as per Public Works Department Handbook and other

specifications of Division or as directed.

GM\W v! ov AW]\ H SFD AF\WSFD lJEFUGL 5]l:TSF VG[ l0lJhGGL ALHL BF; lJUT D]HA VYJF ;}RGF 5|DF6[ SZL

VF5JFG]\ ZC[X[P

Note 2 - All the columns is Schedule should be filled in ink and the total of the entries in the last column

should be struck by the contractor under his signature.

GM\W vZ ov VG];}lRDF\ AWF BFGFGL lJUTM ;CLYL EZJL VG[ K[<,F BFGFGL GM\WMGM ;ZJF/M SZL SMg8=FS8Z[ 5MTFGL

Note 3 - Rates quoted include clearance of site (prior commencement of work and at its close ) in all

respects and hold good for work under all conditions, site, moisture, weather etc.

GM\W v# ov 8F\S[,F NZDF\4 :Y/GL s SFDGF VFZ\E[ VG[ 5}~ YFI T[ JBT[ f NZ[S ZLT[ ;FO;}OL SZJFGM ;DFJ[X YFI K[P

VG[ T[ NZ TDFD 5lZl:YlT 4 :Y/4 E[H4 CJFDFG JU[Z[ C[9/ SFD DF8[ VD,DF\ ZC[X[P

Note 4 - To be continued on additional sheets, if found necessary.

GM\W v$ ov H~Z H6FI JWFZFGF SFU/M HM0L RF,] ZFBJ]P

Signature of Contractor. Executive Engineer(M),PIU

Gujarat maritime Board

(see clause No. -2 )

Time Schedule, for completion of different designated parts of the work and rate of liquidated to be

paid by the Contractor, if he fails to complete the part of work within stipulated time limit is as detailed

Time Schedule of Completion

Percentage of time of the total Percentage of work Rate of liquidated damages per

Bridge work/Jetty gunniting

(As corrected vied B & CD GR. No. TNC - 1091 - IB - 10/(11) - C , dated 29-6-92)

Signature of Contractor. Executive Engineer(M),PIU

Gujarat maritime Board

Name of work: Repairing of port & stbd side Stern Gear assembly of SPHB Rukmavati at

New Port Bhavnagar.

-: Schedule - B:-

Item Rate Amount

Unit Qty Description Per

Repairing of stern gear

assembly port & stbd(Model-

HRP 2000) including below :a)

Check the balancing, run out

of vertical drive shaft and

correct it as per standard with

zero deflection and run out.

Including labour charges,

material handling charges and

transport charges.

b) Repairing of steering pipe

and correct it as per standard

with 0.1 mm deflection and

run out. The steering pipe has

bend up to 18 mm hence the

same has to straight in lathe

machine & press.

c) Dynamic balancing,

trueness & machining charges

including labour charges,

material handling charges

1 Job 2 and transport charges. Only Job

d) Replacement of wear bush,

lip seal, SS spring 180 X

X15, material NBR with SS

e) Replacement of coupling

f) Replacement of O-ring,

circlip, washer se

g) Replacement of seal guide

h) Replacement of required

i) Replacement of bearing

j) Gasket for lower gear,

upper gear & stem section

k) Labour Charge

l) Crane Charges &

Transportation charges are

Propeller Blades (3/4blades)

to be cleaned and polished by Each

2 2 buffing including 6,434 Propell

consumbales size upto 1000 er

Straitening ,flaring and

Each bulding up the propeller Each

Blade blades at the tips and edges Blade

size upto 1000 mm dia

I/ We am /are willing to carry out the work at_________ % above / below percent ( should be

written in figure and in words ) of the estimated rates mentioned above of my / our tender work

Amount put to tender. Rs. 10,87,612/- Amount put to tender. Rs.10,87,612/-

Above Rs.: Below Rs.:

Total Rs. : Total Rs. :

In Words : In Words :

GST : …………………………………….. % Extra To be Paid as per GOI prevailing norms.

Signature of Contractor. Executive Engineer (M)

PIU– Bhavnagar.

Name of work: Repairing of port & stbd side Stern Gear assembly of SPHB Rukmavati at

New Port Bhavnagar.

-: Specification:-

Item No-01 Repairing of stern gear assembly port & stbd (Model-HRP 2000) including

Item includes:-

 Check the trueness of vertical drive shaft and correct it as per standard, with 0.1mm

Deflection and Run out. Including labour charges, material handling charges and

Transport charges.

 Repairing of steering pipe and correct it as per standard, with 0.1mm Deflection / Run

 The steering pipe was bended to 18mm; hence the same has to straight in Press followed

by boring the ID and facing the critical dimension of fitment within the 0.1mm.

 Supply &Replacement of wear bush & Lip seal SS spring 180 X 210 X15 Material NBR with

 Supply &Replacement of Coupling box (1903x (2) 2000) - 02 nos

 Supply &Replacement of O-Ring, circlip, washer set-

 Supply & Replacement of seal guide 172 x

 Supply & Replacement of required fasteners

 Supply & Replacement of Bearing NCC 4832V & NA 4832 :-

 Supply & replacement of Gasket for between LG,UG & stern section

 Labour Charge

 Crane Charges

 The Price includes repairing, supply &replacement of above mentioned parts, crane

charges assembling-disassembling charges for port & stbd stern gear assembly

 Measurement will be taken & paid on job basis.

At the time of execution & during repairing, if it is found that the vertical shaft & steering pipe

is not repairable and the same is required to be replaced. It will be considered as additional

work and will be carried out after approval of GMB competent authority.

Item No-02 Propeller Blades (3/4blades) to be cleaned and polished by buffing including...

 Item includes cleaning, polishing of propeller blades by buffing to reduce roughness

& increase propulsion efficiency.

 The price is inclusive of labour , transportation & material required for cleaning of

cleaning & polishing of propeller blade.

 Measurement will be taken & paid on each propeller blade cleaning.

Item No-03 Straitening ,flaring and bulding up the propeller blades at the tips and ……

 Inspection of propeller for any visible deformations. This involves measuring the

angles, profiles, and contours of the blades, typically using visual inspection, 3D laser

scanning, or micrometers to identify the extent of the damage.

 Heating the Blade by necessary heat treatment process.

 The bent blade is carefully straightened by applying controlled force with a hydraulic

press, specialized jacks, or mechanical bending tools.

 It includes the Material Removal process, Flaring the Leading Edge of propeller blades

& Controlled Welding/Cladding process as per marine practice.

 Necessary test/trail will be carried out by contractor as per Direction of EIC.

 Measurement will be taken & payment will be paid based on actual work of each

Signature of Contractor Executive Engineer (Mech)

PIU, Bhavnagar.

Name of work: Repairing of port & stbd side Stern Gear assembly of SPHB Rukmavati at

New Port Bhavnagar.

DRAWINGS OF HRP SYSTEMS

A. General arrangements

B. Pump Arrangement

C. Upper Gear Box

D. Steering Section Assembly

E. Lower Gear Box

The above drawing & its spares list will be providing to the successful bidder after

issuing of the work order. However, if the additional drawing requires then the same

has to arrange the contractor at the time of execution of work.

Signature of Contractor. Executive Engineer (Mech)

Name of work: Repairing of port & stbd side Stern Gear assembly of SPHB Rukmavati at

New Port Bhavnagar.

GENERAL CONDITIONS

1. Scope of Work: The contractor shall execute the following jobs for SPHB Rukmavati:

 Replacement of Port & STBD side propeller

 Repairing of Stem section assembly HRP

 Assembling-Disassembling of above all units

 Successful Trail

2. Contractor has to look after entire alignment of system from Engine Cardon shaft to Propellers.

3. Work includes affluent Knowledge of transmission system of HRP and its parts detailing

Study. Hence contractor should visit the site & detailed study of drawing to understand exact

nature of work.

4. The contractor shall have to use the materials of best quality and shall be got approved by the

E.I.C. or his authorized agent before starting of the work or utilization of the materials/spares.

5. The contractor shall have to arrange and to erect scaffolding etc. for the work at its own cost

for which no payment will be made by the department.

6. The contractor shall have to use the M.S. Electrodes of standard make confirming to IS

Standard and classification society.

7. The contractor shall make his own arrangements for tools, plants, jigs and fixtures required

8. The contractor cannot make any modification and change in the design structure of the unit

without permission of I.R.S/ E.I.C. in writing.

9. The entire work shall be carried out under inspection and direction of TPI/I.R.S./E.I.C. The

contractor shall have to modify/add/alter the work as per the recommendations by the

TPI/I.R.S./E.I.C.

10. The contractor shall have to obtain the license under Labour contract, 1970 from the Labour

Commissioner before the starting the work.

11. If any defect found in above work due to the fault by contractor during the execution of the

work or during the first 06 month after completion of the work, the contractor must attend the

same at their own cost.

12. The General Specification for relevant items as given in Bombay P.W.D. Vol-I & II and shall be

13. If. in the opinion of the Executive Engineer (Mech.) PIU, Bhavnagar ports/ E.I.C. the

contractor's representatives on site or subordinate of the workmen considered unfit or

misbehave, on orders from the Executive Engineer the contractor shall remove him from the

work site, failing which action will be taken against him under clause of the Contract

14. No any kind of price escalation shall be applicable during contractual period of any kind of

labour, materials & consumables whatever requires during course of execution of each & every

items shown in the Schedule-B.

15. The work will be carried out at contractor's place & the slipway hire charges are included in

above tender rates.

16. All spares for above repairs and consumables such as thread sealant, gasket sealant has to

arrange by contractor.

17. The necessary testing for the materials supplied to be used for the work will be carried out by

GUJARAT MARITIME BOARD, from any Government/ Government recognized laboratory

after drawing the random sample from the material if required. The necessary arrangement

for the same is to be done by the contractor. Necessary testing charges will be borne by the

department. If laboratory test result does not match with specifications mentioned in the items.

The supplied material will be rejected and no payment will be made for the same and also will

not be allowed to use for the work and in such situation if any delay in work will not be

allowed in time limit extension.

18. If any damages occurred to the HRP system during trial, contractor has to replace the damaged

part at free of cost.

19. The same repairing work will be carried out in Bhavnagar region only & for that, To and fro

voyage of SPHB Rukmavati will arrange by Gujarat Maritime Board within the limit of

Bhavnagar Port Region. The same cost will be borne by GMB.

20. Payment Terms: - 100% Payment of the contract value will be given after the completion of the

work & after satisfactory trial of the vessel .

21. The dismantled all kind of scrap material as mentioned below other debris as generated from

the work shall have to be the property of the contractor for which the appropriate amount of

each described below shall be applicable to be deducted from the agency time to time RA bill

or the same appropriate amount has to deposit on GMB Account.

Sr. No. Materials Unit Rate/Unit

01 Ms Scrape/spares M.T. Rs.31225/-

Note: - 18% GST & 1% TCS will be applicable on above rate.

Account Details for deposit the Scrap Amount:-

Bank: State Bank of India

Account Name: GMB Non PLD

Branch GMB Complex Gandhinagar

IFSC code: SBIN0004291

Signature of Contractor. Executive Engineer (M)

PIU, Bhavnagar.

TECHNICAL DETAILS OF SPHB RUKMAVATI BARGE

01 SPHB Rukmavati

1. Name of Vessel. : SPHB Rukmavati

2. IV Registration No. : GMB/BVR/25 &

3. Type of vessel. : Self Propelled Hopper Barge

4. Year of Built. : March-

5. Place of Built. : Magdalla

6. Name of Builder : M/s. Vipul Shipyard

7. Trading warranting. : Inland water limits in the state of Gujarat.

8. Construction details:

Length. : 33.40 Mtr.

Breadth : 08.00 Mtr.

Depth : 3.00 Mtr.

9. 02 No Main Engine Details:

Make : Cater pillar

BHP : 250 x 2 No

Type : Twin Screw

10. Propulsion system:

Make : HRP make Thruster

Model : HRP 2000 well mounted

11. D G set: 30 KVA @ 1550 RPM 415 V -2 no’s

Make : Stan ford

Fuel used. : High speed diesel oil

Power. : 30 KW each at 1550 RPM

Type : 4 stroke, water cool diesel engine

12. Port Registry. : Bhavnagar

13. Particulars of fire-fighting : As per IV Act

Signature of Contractor. Executive Engineer (Mech.)

PIU, Bhavnagar.

PRE-QUALIFICATION FORMS

LETTER OF APPLICATION

The Executive Engineer (M)

Project Implementation Unit,

Block No-3, Port Colony, Near Balvatika, Bortalav

Having examined the Bid documents including scope of works and time frame of the

work, we hereby submit all necessary information and relevant documents as desired.

The application is made by us on behalf of................................…………………….duly

submit the offer.

The necessary evidence admissible in law in respects of authority assigned to us on behalf of

the firms for applying and for completion of the contract document is attached herewith.

It is certified that the information furnished in this document is true and authentic. We

undersigned accept that the employer (GMB) reserves the rights to reject pre-qualification

for this work without assigning any reason.

Place: Signature of the applicant

(Name in bracket)

1. Bid Document Fee

3. GST Registration Number

4. Certified copy of partnership deed of the partnership firm, certified copy/copies of

Association, Certified copy of subsidiary company, Memorandum of Association and

Certificate of Incorporation of the registered company.

5. Latest brochures and any other technical documentation of the projects/works.

6. Annual audited balance sheets as mentioned in the form IV certified by independent

Chartered Accountants.

7. Solvency certificate from Nationalized /Scheduled bank.

8. Performance Reports and other documents enclosed in support of the information

9. Photocopy of PAN card and Company Profile as per Annexure III

10. Original copy of No Ban/Blacklist certificate as Per Form VI

11. Other documents as per NIT

Document Fees & EMD Details

Document Fees & Detail

Bank Name & Address

Bank Name & Address

General Company Information

1. Name of firm:

2. Head office address:

3. Local office address (if any):

4. Telephone: Contact:

6. Place of incorporation / registration: Year of incorporation / registration:

9. Main lines of business:

Details of office set up with staff name,

10. designation, & other details

Name of the Largest Marine vessel Owned

11. by the contractor.

And Total Engine Power of the Largest

12. Marine vessel owned by the contractor

Copy of Certificate of Registry and

Certificate of Survey clearly showing the

13. owner details to be submitted.

Particular Year Value (In RS. Lakhs)

Turn Over 2023-2024

Supporting documents duly certified by Chartered Accountant to be submitted along

with tender application.

Experience of successfully carried out similar works as per the experience criteria mentioned in this

tender to be listed as per the below format in online form.

Sr Name Client Address with Details Amount Period of Performance

No. of name Phone /Mail of of work Contract certificates from

work address/GST no. work carried competent

of client out authority Attached

Supporting Documents i.e. work order/agreement and work completion certificate/performance

certificate to be submitted along with tender application online as well as physically. Any

observation of Poor performance/unsatisfactory performance from the client or GMB shall be liable

for disqualification.

(On 100 Rupees Stamp paper)

We here by undertakes and confirms that our agency M/s ________________________ have

been neither black listed nor banned for tender participation or execution of the works by

any Govt./PSU Authority ever.

Yours faithfully,

(Name of Authorized signatory)