Annual Rate Contract Tender for Erection, Maintenance and Dismantling work of Overhead HT/LT LINE, TC & HT/LT AB Cable including MVCC work & Plinth work at Viramgam-T Sub Dn under Sanand-R DO

5 Estimated cost 4763409 (With GST 18% and Welfare Cess 01 %)

6 Security Deposit (For successful bidder) 5% of cost of LOA

Online Preliminary, Technical & Price bid,

7 i.e. On line (e- tendering) t e n d e r / offer, As mentioned in N procurement tender details

s ub mi s s i on la st dat e i s

Date and time of opening of preliminary bid

8 AS Mentioned in N Procurement tender details

EMD Online and offline)

10 Date and time of opening of Technical Bid online AS Mentioned in N Procurement tender details

Date of On line Opening of Price Bid Online

11 AS Mentioned in N Procurement tender details

12 Bid Validity 180 Days

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

1. Tender & relevant documents are to be submitted online and Tender fee and EMD should be paid online and

proof of the same should be upload online while bidding.

2. Payment of Tender Fee and EMD must be on or before last date and time of on line submission of tender.

3. Price bid/Technical Bid if submitted in physical form, same will not be opened and only online

submitted price bid/technical bid will be considered for evaluation.

4. All the bidders, in respect of the tender item must have vendor registration with the DISCOM

/ GUVNL or their subsidiary companies prior to the date of opening of technical bid.

Otherwise their bids will not be considered eligible for technical scrutiny and as such, their

technical bids will not be open. (Optional)

5. Any technical questions, information and clarification that may be required pertaining to this

tender should be referred to competent authority.

6. Any deviation found in online Data/Details/Documents in offer (e-tendering) of bidder, offer of

the same bidder will not be considered and no any further communication in the matter will be

7. UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

8. UGVCL BANK DETAILS:

Name of Bank: BANK OF BARODA

Account Number:

Branch Name: Market Road,Sanand

Type of Account: Non Operative A/c

IFSC Code: BARB0DBSANA (Fifth Character is Zero)

Supdt. A/c (Exp) Executive Engineer

Sanand R Division Sanand R Division

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

The contractor will have to give the following undertaking on Rs.300/- notarized

1. If this tender be accepted, contractor shall agree to abide by and fulfill all the terms and provision

of the Tender and contract of works as applicable and in case of default thereof to forfeit

and pay to the Company the sum of money due.

2. The value of EMD paid herewith should be absolutely forfeited to the company, if contractor fail

to deposit the full amount of specified security deposit, within specified time limit.

3. The contractor shall co-operate with the Company inventory etc. He shall submit all the

requirements which are necessary to finalize his outstanding bills within 10 days from the date

of completion of work, failing which the Company shall finalize the account on the basis of its

inventory records and initiate action as per company’s discretion.

4. The competent authority can delete any item in schedule “B” in the tender, if he feels that

the rate quoted by the contractor for that item is abnormally high when compared to

the estimated rate.

5. In case of any dispute, concern EE/SE will be the final authority for deciding the same and his

decision will be final and binding on the contractor and Department and no further

appeal will be entertained.

6. The contractor will have to see that safety equipment are used by his labours, while working on

the line, equipment etc. contractor will be responsible for any accidents.

7. The contractor will have to under taken responsibility of accidents etc. for his persons

working on the line.

8. The contractors will have to take insurance of suitable amount for his labours.

9. Contractors will have to carry out the work under his eligible and authorized supervisor. However

the work is to be done as per standards and under supervision of UGVCL.

10. The Company does not bind itself to accept the lowest or any tender neither with any reason be

assigned for the rejection. It is also not binding on the company to disclose any analysis reports

I/We hereby agreed and bound for all above conditions mentioned.

Name of Contractor: Signature

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

GENERAL DEFINITION FOR BIDDERS

1.1 The "UGVCL" shall mean the Executive Engineer ,Sanand (R) DO, UTTAR GUJARAT VIJ COMPANY LTD.,

having its office at 1ST Flor Radhe Exotica,Nr.Sanand Green Residency , Sanand. With expression shall

unless repugnant to the context include its permitted assigns or successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by the

UGVCL for award of the contract and shall include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the UGVCL to act as Engineer-in-Charge to

supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa, schedules

1.5 The "Order" shall mean the official letter issued by the UGVCL, informing the bidder that his tender has

1.6 The "Contract" shall mean the agreement to be entered into by the UGVCL with the contractor and shall

include the commercial technical and general conditions, schedules, drawings and any other conditions

specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

placed by the UGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and required

to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by UGVCL from time to time to inspect the works

under the contract and/or duly authorized representative of the UGVCL.

1.12 “Letter of Award” shall mean the official notice issued by the UGVCL notifying the contractor that his

bid has been accepted.

1.13 “Date of Contract” Shall mean the date on which Letter of award has been issued.

1.14 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall

mean calendar day or days of 24 hours each.

1.15 “A Week” shall men the continuous period of seven days.

1.16 HT means High Tension electric line

1.17 LT means Low Tension electric line,

1.18 Testing: - After completion of work execution required Tests are to be taken in presence of Engineer in

Charge whenever required.

1.19 Definition of “Similar work” for overhead network: Erection, Maintenance & Dismantling work of

Overhead HT/LT Line, TC & HT/LT AB Cable overhead electrical Network up to voltage level 22 KV.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

Important instructions for submitting the Tender

1.0 Executive Engineer ,Sanand (R) DO, UGVCL has invited Tender for Labour charges for erection,

maintenance & dismentaling work of Overhead HT, LT line, T/C & HT/LT AB Cable including MVCC

work and Plinth work at V I R A M G A M - T Sub-Division under Sanand (R) Division from the

contractors / firms who have executed works of similar nature and magnitude successfully

and who are registered under appropriate class.

2.0 Bidder has to upload scanned copies of original (Notarized/self-attested copies of original- as specified

in tender document) documents with bid and no physical document to be submitted by bidder.

In case of short submission of documents with bid and/or clarification if any required from the bidder,

the required detail/documents may be asked from bidder in physical form.

It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF Form)

remain legible and should not be password protected.

3.0 Technical & Commercial.

3.1 Technical bid is to be submitted only in online. The below mentioned documents should be

submitted in form of self-attested true copies along with technical bid in N Procure Site

Only. No physical documents to be submit by bidder at Sanand (R) Division Office UGVCL.

3.2 Pre-Qualification criteria for selection in Technical Bid (To be submitted with Technical bid.)

(i) Solvency certificate issued from any Nationalized Bank issued in last year amounting to

% equivalent of estimated cost (as per UGVCL Rules).

(ii) Separate EPF Code No. allotted by RPFC & Last Six month of current year EPF Challan

paid copy is required if applicable.

(iii) Vender Registration certificate as contractor in UGVCL. Bid of the bidder without

vender registration, will not be consider for further evaluations.

(iv) Last three financial year income tax return copy if applicable.

(v) Work experiences of the bidder shall be considered only if the works have been

executed under Public electrical utility of Central or State Govt. in India / Government

Sector / Power Utility (Government or Private) / Power sector PSUs & Power Sector CPSUs.

and also include option-II experience if work has been executed under supervision of

UGVCLs Engineer in charge with PO/WO issued by respective firm and work should be

certify by Executive Engineer. Work carried out for similar nature like erection, maintenance

& dismantling of overhear HT/LT line, TC & HT/LT AB Cable shall have to be considered as a

work experience and experience certificate should be issued by order issuing authority

(Not below the rank of Executive Engineer).

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

(vi) For qualifying the experience criteria; bidder shall submit Copy of Work Order (showing the

statement of quantity & amount in Rs.), work completion certificate (showing amount of

actual work completed) up to last 7 years as per Annexure-A with Experience certificate.

Satisfactory work completion certificate for erection of Overhead HT-LT line, T/C & HT/LT

AB Cable work by authorized officer of Distribution Company. Copy of the annual work

orders with amount of erection of Overhead HT/LT line, T/C & HT/LT AB Cable of any

Distribution Company is also required for supporting documents.

(vii) Group Insurance: -A copy of the insurance policy of the insured laborer’s under W.C.

(viii) The contractor will have to under taken responsibility of accidents etc. for his persons

during working on the line and same will be on notarized stamped paper of Rs. 300/- or the

appropriate value (if revised by Govt.) The cost of stamped will be borne by contractor.

(ix) List of Tools & Tackles and safety equipment’s available with contractors as per Annexure-

(x) Copy of the Electrical contractor license issued by the Office of Govt. of Gujarat. The

contractors outside of Gujarat State must have to take approval from Government of

Gujarat for Electrical Contractor license.

(xi) Labour license if applicable.

(xii) Copy of GST Registration Certificate No.

(xiii) Copy of Permanent Account No. (PAN) from income tax authority.

(xiv) Details of Partners / Directors of Firm / Company.

(xv) Contractor’s Store address along with proof.

(xvi) Other documents (if required by authority).

(xvii) Bidder has to submit the copy of complete type test reports / certificates of offered

make of major supply items (Any make approved by GUVNL & Its Subsidiaries

Company) as required in overhead work. The Certificates / reports should not be older than

7 (Seven) years

(xviii) Bidder has to provide the authorization letters from the manufacturer / authorized

dealer of offered make material. Guarantee also required from bidder as well as OEM /

authorized dealer.

(xix) Experience as a sub-contractor shall not be considered for technical evaluation except

mentioned as per Clause No. 3.2 (v).

(xx) Bidder must have Skilled Supervisor having Supervisor License & Skilled Technical staff

& labour for execution of work.

Those bidders who have successfully submitted all above requirements are to be considered

for further evaluation.

The above stated criteria are minimum and the UGVCL reserves the right to request for any

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

additional requirement and also reserves the right to reject the bid of any bidder, if in the opinion

of the UGVCL, the qualification criteria are not fulfilled.

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than Rs.

Lakhs, criteria stated at clause no. 3.2-(V) & 3.2-(Vi) shall not be applicable for New Bidders.

Quantity Allocation will be as per Clause No. 43 General terms and Condition.

3.3 Technical Criteria for awarding the contract to qualified bidder is as under

Similar Nature of Work: The bidder should have successfully completed or substantially completed

similar nature of work i.e. Erection, Maintenance & Dismantling of overhead HT/LT Line, TC &

HT/LT AB Cable Work for 11kV and above class in last 7 years ending last day of month previous

to the one in which bids are invited should be either of the following:

The amount of work completed by bidder as per work completion certificate shall be considered.

i. Experience in single completed work of projects execution in electrical sub-transmission /

distribution sector costing not less than the amount equal to 70% of the estimated amount of

ii. Experience in two completed work of projects execution each in electrical sub-transmission /

distribution sector costing not less than the amount equal to 40% of the estimated amount of

the tender individually.

iii. Experience in three completed work of projects execution each in electrical sub-transmission /

distribution sector costing not less than the amount equal to 30% of the estimated amount of

the tender individually.

The similarity of work shall be pre-defined based on the physical size, complexity, methods/

technology and/ or other characteristics described, and scope of works. Substantial completion

shall be based on 80 (eighty) per cent (value wise) or more works completed under the contract (Note:

Substantial completion should not be defined in terms of percentage completion, rather it should be

based on functional consideration. For contracts under which the applicant participated as a joint

venture member or sub-contractor, only the applicant’s share, by value, shall be considered to meet

this requirement. For arriving at cost of similar work, the value of work executed shall be brought to

current costing level by enhancing the actual value of work at simple rate of seven percent per

annum, calculated from the date of completion to the date of Bid opening.

Certificate for ‘substantial completion’ of project/work/asset should contain two parts. Part -I

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

shall contain ‘financial value of work done’ and part-II shall contain ‘certificate of functional

completion of project/work/asset’.

3.4 Minimum Average Annual Turnover (MAAT) for last three years, ending 31st March of the previous

financial year, of the bidder should be at least 30% of the estimated cost of the tender. In this

regard, separate notarized certificate from CA must be submitted.

3.5 Net-worth of the last Financial Year shall be positive.

Note: Turnover & Net-worth shall be certified by CA on his letter head and duly attested. Turnover

for preceding year shall be considered subject to submission of provisional / audited certificate

from CA by the bidder.

3.6 Details of Partners/Directors of the Firm/Company.

 Partnership deed in case of Partnership firm.

 Memorandum of Association & Article of Association in case of Company.

Note: For tender estimated value below 5 Lakhs & ARC tender of estimated value more than

Rs. 5 Lakhs, criteria stated at clause no. 3.3 & 3.5 shall not be applicable for New Bidders. Quantity

Allocation will be as per Clause No. 43 General terms and Condition.

3.7 Payment of tender fee/EMD can be accepted by RTGS/NEFT in favor of Uttar GUJARAT VIJ

COMPANY LIMITED.

Name of Bank: BANK OF BARODA

Account Number:

Branch Name: Market Road,Sanand

Type of Account: Non Operative A/c

IFSC Code: BARB0DBSANA (Fifth Character is Zero)

The cancelled check of concern bidder is to be attached for further course action of payment as per

rule through RTGS/NEFT by UGVCL.

The tender fees once paid for tender document will not be refunded under any circumstances

or not transferred to other bidder.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

3.8 EARNEST MONEY DEPOSIT (EMD)

The EMD payable, between the dates mentioned in Table no 1 only.

The EMD Amount is as per Annexure-E. The digital copy of amount transfer towards Tender fee and

EMD is to be uploaded with the tender documents.

The EMD of all unsuccessful bidders except that of the successful bidder will be returned after

the award of the contract.

EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder

pays the security deposit and signs the contract agreement.

If the successful bidder fails to submit a Security Deposit within 15days from the date of LOA of the

contract or fails to sign the contract agreement, then the EMD amount will be forfeited in favor of

UGVCL without any notice or and action for “Stop deal” will be initiated as decided by tender inviting

No interest will be payable by the UGVCL on the above Deposit.

Tenders without Earnest Money Deposit by the firms/Name will be rejected without entering in to

further Correspondence in this regard and no reference will also be made.

Earnest money deposit will be forfeited in case the successful bidder after his tender has

been accepted shall refuse to pay the prescribed security deposit and execute the contract.

4 Tender Papers & Specifications may be downloaded from web site https://tender.nprocure.com

(To view, download and on-line submission of documents) and UGVCL web site www.ugvcl.com

(To view & download only).

5 Bidders should be in touch with websites https://tender.nprocure.com & www.ugvcl.com for

information regarding revision/corrigendum/Amendment in tender till due date of online

Submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper.

6 It is mandatory for all the bidders to submit their tender documents/Technical bid with

scanned copy of Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule time.

7 The Bidder must submit their Technical Bid & price bid online in electronic format only on N-

Procure web site till last date & time for submission. Offers in physical form will not be

accepted in any case.

8 Technical bid shall be opened on date (as mentioned) (If possible) in the presence of the

bidder, who remains present at that time.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

9 The bidder shall have to submit their offer without any deviations in general terms and conditions

of the contract or in Technical specification/items. Tenders of such deviations may also be

rejected. Incomplete and conditional tenders shall not be considered.

10 UTTAR GUJARAT VIJ COMPANY LIMITED reserves the right to split up the work covered in the

scope of this contract amongst more than one contractor

11 Intending bidders should submit their tenders after studying all tender’s documents carefully and

visiting the site for satisfying themselves of actual site conditions, location and accessibility

of site and nature, extent of the work involved etc. Submission of tenders implies that bidders

have obtained all necessary information and other data required for executing the work. No

claim for extra charges on account of any misunderstanding or otherwise will be allowed.

12 All approaches to the site shall be in the scope of bidders.

13 The successful bidder will not be allowed to give sub-contract of the works awarded to him

for any reasons what so ever without permission of the competent authority.

14 In the experience certificate, contractor has to furnish the details of similar works executed

by him along with the list of equipment, tools and tackles and manpower available with him.

15 Price quoted shall be firm, till overall completion of the work under contract and there will

not be any price escalation.

16 Date of opening of “Price Bid” will be intimated later on to those Bidders who are qualified in

technical bid. “Price bid” of only qualifying bidders on the basis of Technical bid shall only be

opened. Price of bidders, who are not qualified technically as per requirement of technical

bid shall not be opened.

17 Offers shall be valid for the period of 180 days from the date of opening of price bid. Bidders

shall not withdraw tenders during the validity period, failing which their EMD shall be

forfeited during the period of 180 days.

18 All the works shall be carried out as per specifications attached with the tender as per REC

standards & Drawings. All materials procured (if required) should be confirming to relevant Indian

Standard issued by Bureau of Indian Standard and from approval of UGVCL.

19 Tenders, who do not fulfil all or any of the conditions of the tender found incomplete in any

respect, are liable to rejection.

20 A. The tenderer must quote his rate per unit specified in the schedule in figures as well as in

words. If there is difference between rates quoted in words and figures rates quoted in words

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

shall prevail. Further should there be any discrepancy between rate and amount that rates

B. The bidder must clearly quote their rates in Schedule – B of this tender, in percentage

above than, below than or equal to, the tender rate in figure as well as in words.

C. The bidder should specify whether the quoted rates are with or without prevailing taxes, if

applicable, in force at that time, The bidder must work out the total price of their tender offered

accordingly and the total amount should be clearly written in words & figure, in case of any

accordingly and the total amount should be clearly written in words & figure, in case of any

discrepancy whatever written in words shall prevail. Company shall at liberty to decide the matter

as it deem fit.

D. Any variation in rates etc will not be allowed on any ground once the tender submitted is

opened for consideration.

E. The tenderer’s own conditions of the contract will not be considered as forming the part of the

tender. The tenderers must send in their tenders, only if the Company’s conditions are acceptable

F. All corrections what so ever made in the tender rate must be signed fully with date by the

tenderer before submitting the tenders.

G. Rates must be quoted without any conditions. In case of divergence between rates in figures

and words; it will be constrained to read the rate most favorable to Company.

H. The rate quoted should be in percentage higher /lower/rate to rate.

21 Bidders willing to participate in tender should have valid digital certificate / Digital Signature

as per Information Technology Act 2000 using which they can sign their electronic bids.

Bidders can also procure the same from (n) code solutions, a division of GNFC Ltd., who are

licensed certifying authority by Govt. of India.

22 AMENDMENT TENDER

At any time prior to the deadline for submission of bids, as mentioned in Table1, UGVCL may, for

any reason, whether at its own initiative or in response to a clarification requested by a respective

bidder, modify the bidding documents by amendments.

The amendment will be notified, only on UGVCL Website & n-procure website in case of on

line tender, UGVCL will bear no responsibility or liability arising out of noncompliance of the same

in time or otherwise.

Such amendments, clarification etc. shall be binding on the bidders and will be given due

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

consideration by the bidders while they submit their bids and invariably enclose such documents

as a part of the bid.

23 The tenderer Uttar Gujarat Vij Company Ltd. Reserves the right to reject any or all tenders without

assigning any reason thereof.

24 Conflict of Interest among Bidders/ Agents:-

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A bidder

may be considered to have a conflict of interest with one or more parties in this bidding process

for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/financial stake from any of

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another bidder;

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder in

more than one Bid will result in the disqualification of all bids in which the parties are involved.

However, this does not limit the inclusion of the components/ sub-assembly/ assemblies from

one bidding manufacturer in more than one bid.

f) In cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in

a particular tender enquiry. One manufacturer can also authorize only one agent/ dealer.

g) There can be only one bid from the following:

1) The principal manufacturer directly or through one Indian agent on his behalf; and

2) Indian/ foreign agent on behalf of only one principal.

h) a Bidder or any of its affiliates participated as a consultant in the preparation of the design

or technical specifications of the contract that is the subject of the Bid;

i) In case of a holding company having more than one independently manufacturing units, or more

than one unit having common business ownership/ management, only one unit should quote.

Similar restrictions would apply to closely related sister companies. Bidders must proactively

declare such sister/ common business/ management units in same/ similar line of business.

j) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

25 Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not

have conflict of interest with other bidders for particular quoted item, as above.

26 For erecting pole the pits should be digging by using pole erection device (PED Machine) wherever

it is not possible to use PED machine in the area lick hard rock, small streets etc. the permission

of the engineer in charge shall be obtained for digging of pits as per conventional method.

27 INDEMNITY BOND

The successful bidder will have to give indemnity bond to UGVCL against any possible claim of

compensation for damage to Contractor’s equipment or staff or any of third parties during the

execution of work as per attached format.

28 LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be accompanied

by its translation in English. Failure to comply with this may disqualify a bid. In the event of any

discrepancy in meaning, the English language copy of all documents shall govern.

29 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL,

MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal investigation for any kind of fraud

for public and theft of material or/and with handlings the material and any civil and/or criminal case

pending at any stage than offer of such bidder /firm will be out rightly rejected.

30 Conditional bids shall not be accepted.

Note : Whenever the Sanand Rural Division office store becomes operational,The Contractor will

required to collect material from Sanand Division Store at his own cost.

Executive Engineer

UGVCL, Sanand (R) DO

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT

For erection work 11 KV and L.T. Distribution lines and Transformer Centers.

(a) Erection of HT and LT Lines:

Site clearing and tree cutting, which come in the way of line, will be done by the contractor at

his cost. The Company will assist the contractor in getting necessary permission for tree cutting

etc. Any claim for compensation in above respect will have to be borne by contractor.

(b) Fixing of Pole Location:

The Points of pole structures, guys and earthing will be fixed by the department and will be shown

to the contractor. He should adhere to these locations in all circumstances unless directed by the

department to make any change. The Poles from One site to other site or at proposed locations

must be carted by loading on Tractor or Hand-Cart. The Poles shall not be carted by toeing/Dragging

with Tractor or Cart or with any other means.

(c) Pole setting:

Where poles are set in good solid ground, the depth of pit shall be 1/6 the height of the pole

and for grounds of any other nature, depth of pit shall be decided by the department. The

poles and guys must not be set at the edge of cuts or embankment where the soil is liable to be

washed or eroded out such setting should be avoided. While back filling, proper care should be

taken for filling of pit.

Extra payment is payable for hard soil or rock under the pole erection item which may be

quoted in the tender. The cost of damage done to the pole during erection will be recoverable

from the contractor. Pole, which is out of plumb/ out of alignment, shall not be accepted.

He should be able to render full account of the poles entrusted to him whenever the

Supervising Officer demands to scrutinize the same.

(d) Erection of Complete single Pole Structure

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

Erection of single pole structure comprises of shifting of pole from the stacking place in the village,

excavation of pit, erection in position (with base plate where required), of 8 meter, 10 meter PSC

poles, 9 meter to 13 meter long rail or suitable size girder or any other suitable pole, fitting of

clamps and cross arms and fabricated materials, fixing of caution boards as per drawing, and

specification inclusive of painting numbering and anti-climbing device. Generally vertical

formations will be used on each pole. However horizontal formations will have to be used in special

circumstances as per instruction of Engineer in charge.

(e) Special Two Poles Structure

Special two poles structure such as for HT line tapping, Railway crossing, any other HT/LT or

telephone line crossing, terminal structure for transformer substation comprises of Excavation

suitable pits and refilling of earth erection in position of two nos. of 8 Meter to 10 Meter PSC poles.

9 meter to 13 Meter long rails or any other suitable poles fitting of clamps and cross arms,

bracing, cross bracing etc. as per drawing exclusive of mounting transformer but inclusive of

mounting D.O. fuses/ A.B. switches, numbering fixing of caution Board and anti-climbing device

etc. The D.P. must be properly aligned and must be in plumb. Special structure if included will

be erected as per drawing supplied. Each Shackle Points must have “D” type Jumpers only.

(f) Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary HT/LT Pin and

strain insulators, binding on insulators, jumpering. The jointing in HT line will be done properly as

per standard practice. Care must be taken in handling the conductor to protect against cuts,

scratches or kinks. The conductor must not be drawn over rough or rocky ground, when it is

liable to be damaged.

Wastage and cutting should be avoided as far as possible. Sag will be accepted as per RE Standard

in the materials account drawn for proper tension. The sag and spans will be maintained as per

drawing and design. The cross arms insulators must be so fixed that neither tilts nor bands from

position. The rate quoted should be per conductor route kilometer.

The span and sag, however, may vary according to sizes of pole available that these dimensions

will be specified by the field office before commencement of work. The sagging should be uniform

for all conductors and uneven sagging will not be allowed.

All the clearances should be maintained as per latest CEA (Measure relating to safety & Electric

Supply) regulation-2023 clause No-60 to

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

(g) Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of

suitable pit of 4' depth, fixing of stay clamp on pole, binding of GI stay wire. The stay insulators

must be inserted in the stay wire on all stays as per drawing. The wrapping of the Guy wire strands

at both ends the stay insulator must be even and must presents neat appearance and good

workmanship. No stay should be left loose but should be tight and straight to withstand in say

cyclone or sand storm, the item includes refilling of earth and painting of fabrication material. If

stays are not required to be concreted, a pre casted cement concrete block will be supplied by the

department from his division store which the contractor will have to transport at his own cost

to the site of work and will have to use for fixing of anchor rod at site.

The earthing arrangement shall be of pipe type/ plate type/ coil type as indicated in the drawing.

The earthing pipe/earthing plate/earthing coil supplied by the company shall be used as per

specification and drawing. GI wire no. 8 SWG for earthing should be bolted with earthing

pipe/earthing plate/earthing coil. G. I. Wire must be passed through PVC rigid Pipe Which

must be buried at least 0.5 Meter in ground and to be kept 2.0 Meters above ground along the

Pole. The earthing are to be done at place as indicted in the pole schedule or selected by the

field offices. Coal and salt will have to be supplied by the contractor at his cost. Erection of

earthing should be carried out by digging separate pit of 1.8 meter for each earthing under the

supervision of the in charge. No amount will be paid if the work is not done in accordance

with these instructions. At least 10 KG of charcoal and 10 KG of salt should be invariably

used by the contractor at his cost and refilled the earthing pit with the alternate layers of coal /

coke and earth. Earthing carried out in pit of pole will not be considered and no amount will be

paid for such type of earthing.

The guarding will have to be provided between crossing of HT and LT lines, at the road

crossing, crossing of telephone and telegraphs line and such other places as indicated by the

department. The work comprises of fixing of guard cross arms, eye bolts, guard cradle as per

design, GI cross lacing wires complete. Any special type of guarding if required will be

designed and erected by the contractor as per requirement of department. The ground clearance,

line to line clearances etc. to be maintained as per latest safety regulation-2023 of CEA.

(j) Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two coats of

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

approved aluminum paint, all fabricated material will also be painted in a manner shown

above, there should be sufficient interval between every coat of painting in order to allow for

drying. The bolts and nuts shall be dipped in anticorrosive oil before insertion. The lower portion

of steel poles up 3 fit above ground level shall be cleaned of all dust and rust. This surface should

be given a base coat of red lead and an additional coat of black bituminous paint before

inserting in the ground. The good quality paint will be supplied by the contractor and should be of

I.S.I mark and will be got approved from Executive Engineer, prior to starting work. Name of the

feeder and pole number has to be written on all the poles in English or Gujarati as per instruction

of Engineer In-charge. The colour of back ground and name / number must be of contras

colour. P.S.C poles need not be painted but should be properly cleaned and all accumulations of

earth, dirt etc, should be removed but fabrication material has to be painted. It is suggested

to get one coat of red oxide and two coat of silver paint at the MS fabrication material.

Unless Specified concreting is to be done for Girder Poles/Guys only. no any PSC Pole/Guys to be

concreted without any special reason. The Concreting of PSC Poles must be approved by

concerned Executive Engineer prior to execution. Concrete for Muffling of poles and stay rods

should be cement one part sand two parts and four parts metal (1:2:4). Muffling is not to be done

for PSC poles. Sand shall be clean and composed of hard siliceous grains. It shall be free from clay

or organic matter. Metal should be having sound hard and durable stone size ½” to

¾” sieve. Drawing of Muffing are attached.

(l) TRANSFORMER CENTER:

The distribution transformer center (10 KVA to 200 KVA) will be of outdoor type mounted on

two poles structures as per standard drawing and comprises of,

 Erection of poles with necessary earthing.

 One set of HT D.O fuses/ AB Switch.

 11KV 10 to 200 KVA transformers complete with its accessories.

 One set of HT lightning arrestors.

 Fixing of Distribution box, cross arms and branching with earthing as per drawing,

necessary wiring of appropriate size of cables.

 Stays with insulators, numbering, fixing of danger board and ant climbing device.

 Three independent separate pipe type earthing/plate earthing / coil earthing should be

provided on either side of the transformer center and one at middle of the transformer

center. One separate earthing for LA, one separate earthing for transformer neutral and one

separate earthing for transformer body and other metal parts including distribution box. Each

consisting of one or more earth connection to earth pit.

 The rate should be quoted inclusive of transportation of distributions transformer from the

Company's stores to the site of erection. The cost of damage done to the transformer is

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

recoverable from contractor.

(m) Stringing of HT/LT Arial Bunched Cable

This includes stringing of Arial Bunched Cable with providing and fitting of necessary

accessories like dead end clamps, suspension clamps, insulation piercing connectors, Eye

Hooks, HT termination kits, jumpering etc. Care must be taken in handling the cable to protect

against cuts, scratches or kinks. The cable must not be drawn over rough or rocky ground,

when it is liable to be damaged.

(n) INSTRUCTIONS TO BE FOLLOW BEFORE STARTING WORK

Before starting the work (New, alteration or addition) and during the progress of works the

contractor must obtain line clear whenever necessary from the concerned officers of this

department or other. During transportation or erection, if any accident occurs or any liability

arises due to non-observance of rules / instructions, contractor will be solely responsible for that.

All conductor, earth wire and stay set must be tight. Stay rod pit must be as per the specifications.

The entire pole must be in plumb. Fabrication fitting on pole must be tight.

Span of HT/LT line shall have to be kept as per site survey done by Engineer In-Charge and as per

site situation.

So long as the line is not handed over to the company, the responsibility of its safe custody

and of all fixture and materials etc. lying with that of the contractor will be that of the contractor.

PROCEDURE TO BE FOLLOW FOR GETTING MATERIAL FROM STORES

A. Issue of materials:

The following materials shall be supplied by the UGVCL free of cost for use on the works to the

contractor as required from RSO / Divisional Stores as well as from the sub-division store if

any. The transportation will have to be arranged by the contractor at his cost (except poles of all

List of Materials:

1. All types of Conductors & AB Cable.

2. The pole will be supplied by UGVCL at convenient place near place of work within 4 KM.

Contractor has to cart poles to the destination from the location where poles staked by UGVCL

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

within the radius of 4 KM at his cost.

3. HT-LT insulators with hardware.

4. All fabricated steel material with bolts and nuts.

5. Stay wire, G.I wire, earthing plate, earthing coil, earthing bolt, earthing pipes.

6. Distribution Transformer, LT Dist. Box, lightning arrestors, HT D.O. Fuse, AB switch with

accessories, PVC cable.

7. Danger board, anti-climbing device of barbed wire.

8. Earthing plate/earthing coil/earthing pipe.

9. Stay set material.

10. All types of Bolts and nuts to be supplied by company as per availability in store, if not

Contractor has to provide the same and at the rate prescribed by company time to time in

statement of rates(SOR) will be reimbursed to the contractor.

The rates quoted should be inclusive of required all type of bolts and nuts (except LT Shackle bolt)

and transportation cost of all type of materials to site from the stores.

B. The quantities in the Schedule are approximate. Actual quantities may increase or decrease

according to the local conditions. The department reserves the right for revising or omitting

any of the quantities to be erected during the execution.

C. The contractor will draw and will be given only those materials and in anticipated quantities

that are just sufficient for the works to be carried out by him.

D. The materials will be issued to the contractor himself or his duly authorized representative

only. The contractor at the time of drawing materials from the stores shall have to give letter

of authorization in triplicate to the concerned sub-divisional officers, specifically stating the names

of the persons who will draw materials form the store on his behalf and would sign the requisitions

for and on behalf of the contractor and shall be binding upon the contractor. In case if any authority

or power of attorney is to be terminated, written instructions in this respect must be intimated

by Registered Post to the Executive Engineer and concerned sub-divisional office.

E. The contractor should get the requisition, three days before requires the materials on site,

from the Engineer-in-charge, for the material as per technical sanction. All the materials mentioned

in the requisition should be issued from Divisional store to the name of contractor with scheme.

No any material should be drawn departmentally for the work allotted to the contractor.

F. In case of loss or damage to materials, contractor will be responsible for the same, he has to lodge

FIR regarding loss of material. Action will be taken as per discretion of UGVCL, the cost of the same

will be recovered from the Contractor at stock issue rate plus 15% overhead charges with

applicable TAXES and shall be considered as final and unchallengeable.

All the materials issued by UGVCL shall be transported to the work site on same day and to be

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

preserved in safe custody at pre notified stores, failing to which UGVCL shall initiate Police action.

Similarly as per instruction of Engineer In Charge, you have to credit the material at UGVCL store

without any loss of time failing to which UGVCL shall initiate Police action.

G. The contractor will be fully responsible for any damage, breakage, loss or theft of materials during

transit or erection issued to him from stores till the time the work is handed over to and taken over

by the Company. The cost of damage shall be recovered from him as stated above in F.

H. All materials supplied to the contractor shall remain the absolute property of the company and

shall on no account be removed from the site of the work and shall at all times be opened to

inspection by the Engineer in-charge.

I. Any such materials remaining unused and in perfectly good condition at the time of completion

of the contract shall be returned to the company store for which no carting charges are payable to

the contractor.

J. The contractor will have to make his own arrangements to keep the materials under lock and

key (i.e. Store) and address of all the stores to be submitted before commencement of work.

He will be responsible for theft or loss on account of any reason what so ever.

All the above instructions have been read by me thoroughly or have obtained the

t h o r o u g h understanding of the same and are acceptable to me unconditionally.

GENERAL TERMS & CONDITIONS

1) The work should be strictly as per specifications and approved drawings of the Company

which can be supplied by the Engineer In-charge for reference at the request of the contractor.

The inferior and unsatisfactory work is liable to be rejected.

Before commencing the erection of lines, the contractor will be provided with the schedule

and the detailed layout map (proposed sketch). The work will have to be carried out as per

programmed laid down by department and under the entire supervision of UGVCL’s deputed

supervisor and contractor should employ his qualified supervisor who could supervise the works

throughout and he should remain present on site.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

Marshy or water logged locations must be avoided as far as possible. If it becomes inevitable

to locate poles at such points, special precautions about foundation will have to take and work

carried out as per instructions of the Engineer In-charge.

No tools will be supplied by the department. The work if found inferior and not up to

standard of the Company is liable to be rejected at the risk and cost of the contractor.

Any expenditure incurred for rectification work carried out by department will be recovered from

contractor’s bills, if the contractor fails to rectify the inferior work done by him in spite of the

instructions to rectify the same.

Contractor will have to submit the certificate of their supervisor under whose supervision the

work has been carried out.

2) Acceptance of Tenders:

The Company does not bind itself to accept the lowest or any tender, neither will any reason

be assigned for the rejection. It is also not binding on the Company to disclose any analysis reports

of the tenders.

Accepting authority reserves the right of rejection of any or all tenders without assigning any

reason thereof.Any tender who does not comply with the above requirements is liable to be

3) Security Deposit:

The successful bidder shall have to pay security deposit of within 15 days from the date of

issuance of LOI/LOA of an amount equivalent to 5% of the value of the work to be allotted to him

and as mentioned in LOI / LOA.

The Security deposit is payable the option of UGVCL by: (a) Demand Draft (b) Bank Guarantee

to cover execution period and, from any Nationalized /schedule Bank Payable at

. The Security Deposit will be returned to the Contractor without any interest

after the successful completion of work and submission of No Objection Certificate by concern

4) Contract Document:

The successful bidder, whose tender is accepted will have to execute a 300 Rs. stamped

agreement in standard form with the company and will have to sign the contract booklet viz.

Tender and contract for works at his own cost. In case of partnership firms, necessary partnership

documents, in original along with its copy will have to be produced for verification along

with authority to sign the bills measurement and enter in to contract as well as

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

correspondence with the company. Wherever required necessary power of attorney will have

to be produced especially when the partnership deed is silent on the point of authority to

deal with the Company. The contractor will have to execute the documents and sign the

booklet “Tender and contract for work” before starting the work.

If a contractor happens to be a sole trader he will have to produce an affidavit made before

Magistrate to that effect.

5) TAXES AND DUTIES:

5.1 Bought out items from vendors/sub-suppliers: All levies, duties, GST and Cess etc. payable on

equipment/material components, sub- assemblies, raw materials and any other items used

for the bidder's consumption or dispatched directly to the owner from its sub-supplier and any

such taxes, duties levies additionally payable shall be to bidders account and no separate claim

on this behalf shall be entertained by the UGVCL.

5.2 UGVCL’s GSTIN Registration Nos. is 24AAACU6551F1ZI

5.3 The bidder shall be liable and responsible for payment of all taxes as attracted under the

Provisions of the law.

5.4 “In case any tax or duty is newly introduced by the Government applicable for this

contract with effect from the next day of the date submission of the bid and if the contractor

is required to pay new tax or duty, then the owner shall reimburse the contractor the new tax or

duty so paid by the contractor against submission by the contractor of documentary evidence to

the satisfaction of the owner.”

5.5 At the time of payment, statutory deduction will be made as per applicable rules and

rates for TDS, WCT, welfare cess etc. All other statutory liabilities towards contract will be on the

part of contractor.

5.6 Before quoting, the bidder may ascertain from the concerned tax authorities of Government

the applicability of GST and Cess, etc. in respect of this work. No separate claim in this regard

will be entertained by the UGVCL, as it is the responsibility of the Bidder to pay all these taxes.

5.7 Goods and Service Tax (GST): The F.O.R. destination prices are excluding GST and Cess as

applicable which will be paid extra on a given taxable goods and/or services within the

original contractual delivery period. The amount of GST/ and Cess as applicable should clearly be

indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means

IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

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SGSCT Act, 2017and all related ancillary legislations).

5.8 You shall have to submit a C.A Certificate & duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST/ and Cess, charged

to COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities

and if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be immediately

passed on to the COMPANY, without /COMPANY making any specific Claim, for the same, either

from the Department or from you.

5.9 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price bid. /COMPANY may at its discretion

consider such offer with presumption of highest applicable rate of GST/Cess prevailing when the

price quoted is inclusive of GST and Cess.

5.10 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional GST will have to be borne by

the Bidder. In no case additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

5.11 Supplier/Contractor should charge GST in Invoice at the rate as agreed to mention in

acceptance of Bid only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company,

along with interest if any. Such refund along with interest needs to be passed on suo-moto by the

supplier / contractor.

5.12 Further, the Company has a right to recover the amount of GST along with penal interest at

the rate of 15% per annum if GST charged is not paid / short paid to the government or fail to

upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor

within the stipulated time limit.

5.13 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of UGVCL’s statutory variation clause shall apply.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

5.14 Input Tax Credit Benefit In the event of any statutory increase in the rate of Input Tax Credit

and / or due to inclusion of any other additional item of their inputs/input services under

the ambit of the Input Tax Credit provisions under the GST Act, subsequent to the date of

submission of the offer, the same should be passed on to COMPANY and you should inform

such changes to COMPANY from time to time

6) Statutory Variation / Changes in taxes

Any statutory increase or decrease in the taxes and duties including GST and Cess as

applicable or in the event of introduction of new tax/cess or cessation of existing tax/cess in the

taxes subsequent to your offer if it takes place within the contract period will be UGVCL account

subject to the claim being supported by documentary evidence. However, if any decrease takes

place during contract period the advantage will have to be passed on UGVCL. Statutory Variation

clause shall not be applicable in case of Supplier / Contractor has opted for Composition

Scheme under GST.

7) Taxes, Permits & Licenses

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against the

Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

8) INCOME TAX –TDS & GST-TDS

“Income-tax at source GST-TDS at the prevailing rate will be deducted from bills in

accordance with the provision of Income-Tax Laws and to that effect a certificate will be

issued to the contractor, however added as contractor has to submit separate invoice for supply

parts item as well as works part item separately, otherwise TDS will be deducted on entire invoice

Applicable welfare cess will be deducted from contractors each bill by UGVCL to pay the same

to the respective Govt. Department. Tax will be deducted as per applicable statutory rules.

Contractor should quote accordingly i.e. inclusive of welfare cess.

As per Welfare Cess Act, the welfare cess @ 1% is applicable and same is considered in price

THE WELFARE CESS WILL BE PAID TO CONTRACTOR ON ACTUAL WORK EXECUTED AMOUNT AS

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

The amount of welfare cess @ 1% of total bill amount is to be withheld from contractor

running bill in case of challan copy is not submitted along with invoice and will be released on

submission of challan of depositing the welfare cess amount to respective department.

The contractor shall deposit 1% welfare cess as applicable to respective government department.

UGVCL shall pay the welfare cess by way of reimbursement to contractor on production of

documentary evidence of payment deposited thereof by contractor.

The modality of payment/reimbursement of welfare cess will be as under:

[a] On receipt of A/T, the contractor/ bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concerned office.

[b] Before release of payment of first R.A. Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

[c] Before release of payment of subsequent R.A. Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A. Bill.

[d] Before release of payment of Final bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A. Bill as well as of final bill on final bill

amount certified by UGVCL.

[e] Before release of payment in case of 1st & Final Bill, the contractor has to deposit the 1%

welfare cess on bill amount as certified by UGVCL and shall submit the documentary evidence

of payment deposited thereof.

[f] The contractor shall produce the receipt of payment of welfare cess from the respective

Government Department before submission of final bill otherwise final bill of the work

will not be finalized. Welfare cess payment will be reimbursed on production of evidence.

9) Jurisdiction:

Any dispute of differences arising under out of or in connection with the contract shall be

subject to the exclusive jurisdiction of Sanand.

Addressing Tenders: Tenders must be submitted in envelops which must be properly sealed

by the tenderers with their office seal and must be super scribed with the following.

(a) Tender No and the name of the proposed work.

(b) Returnable date and time of tender. It is the responsibility of the tenderer to see that the

tenders are received in company office or tender box within the stipulated time and date. The

envelop must bear full address of the tenderer.

10) Additions and alterations of any kind in tender forms, conditions etc by the bidder without the

consent of the undersigned are not permissible.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

a. The bidder must quote his rate per unit specified in the schedule in figures as well as in words.

If there is difference between rates quoted in words and figures, rates quoted in words shall

b. The bidder must quote his rates net lowest and the rates not confirming to the unit

specified in schedule may not be considered even though they may be lowest.

c. The rates must be stated for each item separately and in addition percentage of reduction

in the total price if any should also be quoted.

d. Any variation in rates etc will not be allowed on any ground once the tender submitted is opened

for consideration.

11) The rate quoted should be in percentage higher /lower / rate to rate.

12) The company’s general conditions of contract will apply to all the contractors and he is

deemed to be fully aware of the company’s general conditions of contract for the works

in respect of security deposits, penalty for late completion of work etc and any ignorance of these

conditions will not exempt the contractor from the liability to abide by the same.

Submission of a tender by the bidder implies that he has read that the instructions and conditions

of contract contained in booklet and has made himself aware of the scope and specification of

the work to be done and of the conditions and rate at which stores etc. will be issued to him

and local conditions and other factors bearing on the execution of work.

If the contractor stands lowest for more than one tender it will be at the discretion

of the competent authority whether to award more than one work or not without assigning any

reason thereof.

13) In case of any discrepancy between Tender Document condition and the General Conditions of

Contract attached to Tender Document, the condition mentioned in tender document is final.

14) Any amount payable by UGVCL / Any Circle Office of UGVCL / Any Division office of UGVCL under

any order / sub work order to the contractor can be adjusted against amount receivable by

UGVCL / Any Circle Office of UGVCL / Any Division office of UGVCL / GUVNL or any of its subsidiary

company. The contractor will have no objection whatsoever for the same.

Before starting any work by the labour of the contractor, it will be the responsibility of the

contractor to obtain line clear from the concerned officer / employee.

Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools and

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

Tackles for Safety are to be arranged by Bidder only.

No any work should be carrying out without supervisor of the company for safety point of

view. Contractors should observe all the safety rules during execution of work.

The contractor will have to see that labours working on the site should utilize all safety equipment

like helmet, safety belt, hand glows, safety shoes and tool-tackle. If any labour found without

safety equipment at site during execution of work, it is fully responsibility of contractor for any

accident occurred.

The contractor has to follow all labour laws, safety rules and regulations. The UGVCL does not

take any responsibility in case of accident or injury to the workers. The safety, security of

men, materials and equipment shall be sole responsibility of the contractor.

The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of local

body is a must condition for the successful bidder.

The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules

and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The Company”

reserves the right to take actions as per the terms and conditions mentioned in Tender without

The Company is not liable for any injury or damage to contractor’s workman or his equipment

respectively during execution of this contract and the Company will not pay any

compensation for any reasons whatsoever. The contractor is also responsible for any damage to

private property i.e. standing crops in farms or Gram Panchayat property etc.

16) The contractor shall not demand or accept any help from the intending consumers in line erection

works or in transportation of materials.

17) Whenever there is an excess work carried out by a contractor beyond the technically sanctioned

amount against the work order given, the approval for the excess quantity of work done

should be obtained from the competent authority as per Company rules.

18) The erection work should be started from the date of commencement given in the order

and should be completed within the prescribed period for each work. The contractor is

bound to complete the work within the specified period of each separate work order given by

Executive Engineer.

The contractor will be given the separate order for each work on the basis of the rate

contract order. The date of commencement and date of completion of work will be

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

mentioned in the order, which the contractor has to agree; otherwise the penalty will be levy for

the late completion of work as per Clause No.-32.

19) Priority of work would be decided by the Executive Engineer / Deputy Engineer of SDn and

contractor shall carry the work within the stipulated period of the order given by the Executive

20) You will have to submit fortnightly progress report regularly in duplicate to Engineer In Charge

and Executive Engineer Sanand (R) Division. If found that the work is unsatisfactory or not

progressing as per schedule then any action would be taken by the UGVCL as may deemed

fit to see that work is completed at the risk and cost of contractor. The completion time allowed

for each Sub work Order shall be strictly observed.

21) The contractor must have adequate resources and manpower of skill/unskilled personnel to

undertake the work at different places simultaneously.

22) The contractor will submit the final bill/ sub-work order bill within one months from the work

completion date.

23) The payment will be release within thirty days after submission of bill and all relevant documents

with invoice or part thereof whichever is later.

24) The contract will remain in force for the period of year from the date of issue of work

25) TERMS OF PAYMENT:

a) The payment will be made to the contractor by ECS/RTGS/NEFT subject to an advance

stamped receipt being received from payee.

b) The payment will be done after successful completion of scope of work of each sub-work

order after furnishing of the material accounts.

c) Mode of Payment: All payments under the Contract shall be made after the issue of work

certificates by the Engineer in charge, for the quantum of work completed.

d) Deductions from Contract: Price All costs, damages or expenses which the Owner may have paid,

for which under the Contract the Contractor is liable, or any other retention award will be

claimed by the Owner. All such claims shall be billed by the Owner to the Contractor regularly as

and when they fall due. Such bills shall be supported by appropriate and certified vouchers or

explanations, to enable the Contractor to properly identify such claims. Such claims shall be

paid by the Contractor within thirty (30) days of the receipt of the corresponding bills and if

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

not paid by the Contractor within the said period, the Owner may then deduct the amount, from

any amount due or becoming due by him to the Contractor under the Contract or may be

recovered by sections of Law or otherwise.

e) Terms of Payment: The owner shall pay to the Contractor as per the terms of payment mentioned

1. The bidder shall raise sub work order wise bills only after completion of all the specified

activities complete for each sub work order and the work for the next stage is continued.

2. 100% of the bills will be processed and paid within 30 days after submission bills at Sdn

with all relevant documents.

3. Payment of last sub work order shall be made after the work order is completed and the

line is handed over and accepted by the Engineer – in- Charge in all respects subject to furnishing

of performance guarantee of equivalent amount for the guarantee period.

4. The order value is based on the quantity, unit rates and values quoted and shall be subject

adjustment based on actual quantities executed and certified by the Engineer – in – Charge.

5. Payment of the actual material used and work done will be paid on above basis.

26) Presentation of Bills

The bills along with required documents for work executed including cost of material consumed

is to be prepared in Quadruplicate and submitted 03 copies to the concern Deputy Engineer of

Sub Division Office. These bills shall be serially numbered.

Contractor has to submit Bills along with required documents for work executed including

cost of material consumed material account along with quantities of work executed for each item.

Location wise inventory of all the material used is to be submitted in detail. All required

documents including EPF should be produced by the contractor along with bills.

Work Completion certificate duly signed by Contractor for which Bill is submitted.

For non-submission or part submission of above information, no bills shall be processed.

27) Recording of measurements

If the work has been carried out satisfactorily, the contractor with prior intimation from the

Company Officers shall have to witness the inventory on the appointed date within the

days of the completion of work. If contractor fails to come to the appointed date a notice

under Registered cover with A.D. will be served on him to witness the recording of inventory

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

prior appointment with the Company officer within ten days of receipt of notice or within such

extended period applied for by the contractor and granted by the Company Officer. If the

contractor still fails to come for the recording of inventory within the original or extended

period of time granted by the Company officer then the recording of inventory and recording

of measurements thereof will be carried out thereafter unliterary by the Company Officer and the

same shall be finalized by the Company’s Officer and the same shall be binding on the contractor,

no request then will be entertained.

28) Submission of materials account by contractor:

The contractor shall submit material account with each bill. Also he shall on completion of the work

have to prepare and render the final detailed material account of the materials received by him

from the Company store within 15 days from the date of inventory, if however the contractor does

not render the material accounts a notice shall be issued to the contractor under Registered A.D. to

render the materials account within ten days from the date of issue of the notice. On default, the

material account will be finalized and the recove made as per the Company account and procedure

which shall have to be accepted by contractor and disputes if any raised shall not be entertained. The

balance materials also will have to be returned by the contractor within 7 days from the date of technical

scrutinity from Division office.

Material accounting for work duly certified by Engineer- In-charge.

The contractor will not be allowed to transfer materials from one work to another without

the written permission of the Executive Engineer justifying the reasons for such transfer.

The contractor will have to use the materials on the work for which they have drawn.

29) On completion of work the contractor will inform the concerned DE in writing and DE will see that

if any rectifications are to be required, will intimate to the contractor within 15 days in writing from

the date of receipt of the letter from the contractor to complete the rectification works within

days. If the contractor fails to do the rectification additions or alterations etc within the above time

limit, then the same will be got done through other agency or departmental staff at the risk and

cost of the contractor without giving any further notice or any intimation. No complaint

will be entertained from the contractor in this regard and amount will be recoverable

with 15% supervision charges.

30) Contractor has to take Earthing & utilization of CC Block in stay set certificate from the UGVCL

supervisor (Line Staff) and it is to be submitted along with the final bill.

31) Audit Inspection

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

UGVCL reserves its right to carry out random and surprise inspection at any time of the

ongoing work / completed work for ensuring its quality and compliance with the REC

standards OR CEA construction standards OR any Indian Standard OR Technical specifications

of UGVCL. If during such audit inspection, any violation of Standards OR Safety regulation is

observed, which may be unsafe for the general public or for the employee of Distribution licensee,

UGVCL shall intimate the Contractor immediately by any written communication medium (either

through mail / letter) and on such intimation, the contractor shall rectify such defects, within such

period, (as may be specified by the UGVCL, depending upon the quantum of such defects) and

shall submit the written report along with site photographs indicating such rectification to the

Engineer In-Charge. Nevertheless, following actions shall be taken against the Contractor on

detection of substandard work.

31.1 On first instance, a stringent penalty of 3% of total value of Sub-work order shall be imposed. In

addition to the above, if the contractor fails to rectify the substandard work despite being

served the legal notice under clause 31, UGVCL shall get the work rectified through the other

contractor and shall recover the total expense incurred for such rectification including labour

and any other amount paid to the other contractor as the case may be which it has to incur for such

31.2 On detection of second instance of Substandard work in the same work order OR in different work

order(s) under jurisdiction of UGVCL, the defective/substandard orders shall be terminated by

following procedure as mentioned in tender terms and conditions in addition to the actions as

mentioned above in Clause 31.1.

31.3 On detection of third instance of Substandard work in jurisdiction of entire UGVCL by same

contractor during the last three years, the Contractor shall be stop-dealed after following due

procedure and after giving opportunity to represent as per principles of natural justice.

Definition of Substandard work

The work executed by the Contractor, which is not in compliance to the REC Construction

standards or CEA Construction Standards or any Indian standards (IS) OR violates the provisions of GERC

Distribution Code or Grid Code or CEA Safety regulations or in contradiction to any tender condition as

amended time to time, shall be considered as Substandard work

32.1 The time limit allowed for carrying out the work as entered in Bid shall strictly observed by

the contractor. The work shall throughout the stipulated period of contract proceeds with

due diligence (time being essence of the contract).

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

32.2 The execution of this contract shall be completed within 2 4 months after commencement

period of 30 days from the date of letter of acceptance (LOA).

32.3 If the work is not completed within the scheduled period as prescribed in Sub Work Order,

penalty shall be @ 0.5% per Week or part thereof plus applicable tax (if any) subject to

ceiling of 10% plus applicable tax (if any) of the Sub Order Value with GST and Cess as applicable

rates. This will be deducted from the bills payable either against this contract or any bank

guarantee or any other amount payable under any contract with the UGVCL.

32.4 For calculating delayed portion, start date of sub work order for penalty calculation will be the

Day / Date on which the first material is issued against the Sub work order and final date

of actual completion of work shall be consider. The penalty will be invariably deducted from the

bill of the contractor and no refund will be given unless the competent authority approved the

waiver/ reduction in penalty. In case of material supplied late by UGVCL to the contractor, clause

no. 32.11 shall be applicable.

32.5 The concern field office of Sanand (R) Division will issue sub work order as a part of contract as

per requirement. The work completion period of each sub work order will be decided by concern

Engineer-in-Charge from the date of issue of sub work order. The delay of commissioning is liable

32.6 Penalty for non-submission of bills timely: Sub work order wise bill along with excess

material credited to store to be submitted by contractor within 30 days from the date of work

completion. If the bill for the work, after reconciling inventory given to contractor and depositing

back the surplus material to respective RSO / Divisional Stores, is not submitted within one

months from the work completion date as per work completion date, then penalty @ Rs.

500 per week or part thereof plus applicable GST subject to maximum of 10% of order value

plus applicable GST will be deducted.

32.7 Penalty for violating safety rules: During the execution of Work, if Contractor/Labour are found

violating the Safety rules and Regulations, then Engineer-in-Charge will serve the warning

Notice on first Instance. On second Instance the amount of Fine will be Rs. 500.00 or

0.1 % of amount of SWO (Whichever is higher) with GST and cess. Even If after above two

instances, still Contractor found violating Safety Rules and Regulations then Procedures for

Stop dealing shall be initiated against him as per rules and regulations.

32.8 Further, it is to state that in rainy season and / or for any other reasons beyond the control

of contractor and / or if Municipal Corporation or Nagarpalika or Local Government Bodies

or any other utilities do not allow to execute work or any ROW issues; stoppage period will be

allowed for such period subject to submission of representation with documentary evidences.

Stoppage Period will be approved by next higher authority of order approving authority.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

32.9 FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part

by either party of any obligation under this contract shall be prevented or delayed by reason

of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods,

explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred

to as event)”, then provided notice of the happening of any such event is given by either party to

the other within twenty one days from the date of occurrence there of neither party shall by

reason of such event be entitled to terminate this contract nor shall either party shall have any

claim for damages against the other in respect of such nonperformance of delay in

performance, and deliveries under the contract shall be resumed as soon as practicable after

such event has come to end or ceased to exist, and the decision of the Managing Director as to

whether the deliveries have been so resumed or not shall be final and conclusive.

32.10 Extension in Contractual Period:

It will be Contractor’s responsibility to ensure that work is completed in stipulated time limit.

However, if on account of reasons beyond one’s control as laid down in the Force Major

Conditions, UGVCL may consider extension of contractual period with or without statutory

variations and with or without price variation.

32.11 Work completion period shall be reckoned from date of issue of material for particular sub work

order. However, decision of Executive Engineer of division with Supt. Accountant (Exp.) will be

authorized for finalization of work completion period if any dispute.

32.12 In case, it is not possible for the successful bidder to continue the work either due to heavy rains

or other reasonable causes, such facts should be immediately brought to notice of the Engineer

In Charge. If the reasons for stopping the work are genuine the Engineer In Charge may ask the

successful bidder to start the work again as per condition. The period of such stoppage will not

be considered as a part of working days moreover the successful bidder cannot claim

compensation for such stoppage.

32.13 It will be the responsibility of the contractor to intimate the closing down and recommencement

of work at all stages to the engineer in charge or vice versa in writing with reason for the closing

down of the work with specific of days for which work will remain closed.

32.14 In case of failure on the part of the contractor, his claim for extension of time limit will be

entertained with penalty.

32.15 In case, intimation is not given in these regard, the reason for delay will not be accepted.

32.16 However, time limit extensions will be considered only after execution of the sub work order fully

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

and upon submission of documentary evidence for the reasons of delay. Extension of Contractual

period will be approved by next higher authority of order approving authority.

32.17 However, time limit extensions will be considered only after execution of the contract fully

and upon submission of documentary evidence for the reasons of delay.

32.18 In case of extra ordinary situation like COVID-19 Pandemic or any lockdown situation or rainy

season etc. force majeure clause will be applicable and stoppage period in execution of work may

allow, if required.

33) FORCE MAJEURE

Force Majeure means any circumstances beyond the control of the parties including:

33.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies,

mobilization, requisition or embargo;

33.2 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear waste

from the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous properties of

any explosive nuclear assembly or nuclear components thereof;

33.3 Rebellion, revolution, insurrection, military or usurped power and civil war;

33.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

33.5 Neither party shall be considered to be in default or in breach of his obligations under the Contract

to the extent is that performance of such obligations prevented by any circumstances of Force

Majeure that arise after the date of the Notification of Award.

33.6 If either party considers that any circumstances of Force Majeure have occurred which may affect

performance of his obligations he shall promptly notify the other party.

33.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavor to

continue to perform his obligations under the Contract so far as reasonably practicable. The

Contractor shall notify the Engineer-in-Charge of the steps he proposes to take including any

reasonable alternative means for performance, which are not prevented by Force Majeure. The

Contractor shall not take any such steps unless directed so to do by the Engineer-in-Charge.

33.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of Time

for Completion of the Works, either party shall be entitled to serve upon the other, 30 days’

notice to terminate the Contract. If at the expiry of the period of 30 days Force Majeure shall

continue, the Contract shall terminate.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

34) Rate to be deducted for not carrying out the work.

a) If Feeder name is not done as per standard specifications due to negligence from contractor side

in that case rate will be deducted from the contractor bill as per UGVCL Rate.

b) Charges for mounting distribution boxes are including in erection of T/C. If distribution box with

wiring is not issued by UGVCL in that case rate will be deducted from the Contractor bill as

per UGVCL Rate.

c) If Transformer is not mounting then actual expenditure of Transformer replacement on

going contract rate for mounting transformer will be deducted from the bill.

d) If earthing of pole or DP structure is not found in a separate pit as per standard then such

bill will not be recorded.

e) Lighting arrestor must be installed otherwise bill will not be recorded.

f) All empty conductor drums will have to be returned by the contractor at concern Divisional

Stores, failing which Rs.500/- per drum will be recovered.

g) GST at the applicable rate will be added to rates / amounts mentioned above.

35) Tax deducted at the source (TDS) under Income Tax and under Goods and Service Tax Act will be

deducted from bill as per applicable rate, if applicable.

36) ARBITRATION:

All questions, disputes or differences whatsoever which may at any time arise between the

parties to this agreement touching the agreement or subject matter thereof, arising out of or in

relation there to and whether as to construction or otherwise shall be referred to the decision

of the Sole Arbitrator, as appointed by the MD of COMPANY, for that purpose, who shall be a

retired High Court Judge or retired District and Sessions Judge, and the decision of the said

Arbitrator shall be final and binding upon the parties. Reference to the arbitration shall be

governed by the provisions of Indian Arbitration & Conciliation Act. 1996 as amended from

time to time and the rules made there under.

37) If any work not carryout out satisfactory deduction will be made as per prevailing cost data.

However Executive Engineer – Sanand (R) DO is the final authority and decision will be

acceptable to all.

Executive Engineer – UGVCL Sanand (R) DO has full right to accept or reject any tender

without assigning any reason.

All the successful tender has to carried out the work under UGVCL competency as per

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

assigned by competent authority.

38) REVIEW OF ORDER

The company reserves the right to reduce the quantity, if required.

If, the Company during the procurement process, observes or suspects any activity on the part

of bidders or obtains any knowledge which indicates the existence of cartel formation amongst the

bidders or apprehends the possibilities of cartel as defined under The Competition Act,

the Board of the Company being a government Company involved in public procurement work,

reserve all rights to allot quantities to such bidders, who are not part of the cartel, in any manner

deemed fit in the interest of the Company without assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition

Act/other laws and / or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole

40) Evaluation of Tenders:-

Tenders shall be called for in two bids: (1) Techno-commercial Bid and (2) Price Bid.

The price Bid of Techno-commercially qualified Bidders will be opened.

For modification or relaxation in Techno-commercial Conditions after Technical Bid is opened,

all Bidders shall be given equal opportunity.

41) Price Evaluation:-

No price preference shall be given on any account. All tenders must be submitted firm price

basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the UGVCL, for the complete

works covered under these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match their end

cost with end cost of L-1 technically acceptable bidder. UGVCL (tender Inviting Authority) may go

to the L-2, L-3 and so on depending upon the requirement at UGVCL’s sole discretion. If UGVCL

(tender Inviting Authority) feels that there is lack of serious competition or any other reasons,

UGVCL (tender Inviting Authority) may negotiate with the L-1 party. UGVCL’s (tender Inviting

Authority) decision shall be final and binding on all the parties.

In case of bid found quoted with abnormally low rates, UGVCLs may reject the offer at its sole

discretion after examining quality and resources of bidders with due approval of next higher

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

42) If work is not started / completed within stipulated time limit period, then contract be short

closed with applying risk purchase and Security Deposit is to be forfeited with put on black listing

or stop deal for the period decided by the competent authority.

43) QUANTITY DISTRIBUTION

43.1 UGVCL may allot quantity to L-1, L-2 and so on bidders depending on the requirement subject

to matching final rate of L1 bidder.

43.2 The competent authority of the UGVCL as per delegation of power shall decide to consider nos. of

bidders for placement of order under ARC, at its own discretion and considering field requirement.

However, UGVCL would not place order on more than 50% of the total bidders who are bidding

43.3. If L1 bidder is experienced / regular bidder, heavy weightage in order placement will be given

43.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 25% of tender

43.3.1 Total amount / quantity allotted to new bidders shall be restricted up to 25% of tender

quantity / amount.

43.3.2 If L1 is new bidder, they will get heavy weightage in amount / quantity allotment from

the total amount / quantity allotted to new bidders.

the total amount / quantity allotted to new bidders.

43.3.3 If L-1 New Bidder below company SOR Rate then regular Bidder restricted up to Company

SOR Rate or quoted rate whichever is below.

43.3.4 If L1 is New bidder above company SOR Rate Then Regular Bidder Should match with L-1

In case of L1 bidder backs out from tender process before allotment of order or during tender

process, UGVCL has right to call next lowest bidder/bidders to execute work at least as per L1

(Note: The said clause is applicable to the ARC tender. If tender is invited with value more than

Rs. 5 Lakhs for specific single work, experience criteria may be kept in line with Important

instruction for submitting the Tender Clause No: 3, Technical & Commercial. Accordingly, this

clause may be adopted / deleted while inviting tenders).

44. CONTRACT QUALITY ASSURANCE:

44.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall

quality management and procedures which he proposes to follow in the performance of the

Works during various phases as detailed in relevant clause of the General Technical

44.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the

execution of the Contract. UGVCL reserve the right to inspect the work at any stage of contract

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

i.e. during the execution and after the execution of work.

44.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if

any) are being supplied. Such details shall be accompanied by their list of previous supplies made

performance reports etc. However, in case of orders are placed, specific approval shall be

obtained from the UGVCL for the vendor supplied materials. The quality assurance program

shall be furnished for each material separately for approval.

The technical information, drawings, specifications and other related documents forming part of

the enquiry or Contract are property of UGVCL and shall not be used for any other purpose, except

for the execution of the contract. All rights related to the technical specifications, drawings and

records are reserved by UGVCL only and no part or partial should be reproduced, copied or

alter without prior permission to UGVCL in writing. In the event of the breach of this provision,

UGVCL can claim the damages caused by such events.

46. Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

46.1 Has submitted fake, false or forged documents/certificates.

46.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until

and unless it is sought for.

46.3 Has tampered with the stipulated tendering process.

46.4 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the

same is issued by the Company within the validity period and as per agreed terms and

46.5 Has committed breach of contract or has failed to perform a contract or has

abandoned the contract.

46.6 Has failed to provide suitable expertise for the work as per prescheduled program

46.7 Has failed to submit all the necessary Test reports/documents within time

schedule / as per Company's time limit, as mentioned in the LOA, if the Letter of

Acceptance (LOA) is placed subject to submission of type reports / documents to the

46.8 Has indulged in construction and erection of defective works.

46.9 Has supplied inferior quality / defective materials and refused to replace with

stipulated time frame, as specified by the company.

46.10 Has substituted materials In lieu of materials supplied by the Company or has not

returned or has short returned or has unauthorized disposed of materials/

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

documents/ drawings/ tools or plants or equipment supplied by the Company

46.11 Has involved in malpractices such as bribery, corruption, fraud, canvassing and

46.12 Has unauthorized obtained official company information or copies of documents,

in relation to the Tender/Contract

46.13 Has failed to follow the stipulated mode of communication, if specified by the

tendering authority/ purchaser.

46.14 Any other ground for which in the opinion of the Company makes it undesirable to

deal with the Firm, and

46.15 In case the State Government directs the Company to place a firm in stop dealing/

banned for business dealing/ blacklisting

46.16 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or

any subsidiary Companies of GUVNL shall be considered as a stop deal and/ or banned

for business dealing and/ or blacklisting for all Companies.

47 Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as

47.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/ blacklisting

firm shall also be considered for stop deal/ banned for business dealing.

47.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in

the list of Stop dealing / Banned for business dealing in any Company of GUVNL and

its Subsidiary Companies,

I. No enquiry shall be issued to a firm.

II. No bids / tender shall be considered for evaluation and the bid

submitted by the Firm shall be returned.

47.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put

on Stop dealing/ Banned for business dealing by GUVNL or any of its subsidiary

Companies, during tender process: -

I. Before opening Technical bids, the bid submitted by the Firm will be treated

as “Disqualified Bid” and automatically stand as “Rejected Bid” at the

time of scrutiny of Preliminary / Technical Bid.

II. After opening Technical bid but before opening the price bid, the price bid

of the Firm should not be opened and the bid submitted by the Firm will

be treated as “Disqualified Bid” and automatically stand as “Rejected

Bid” at the time of scrutiny of Technical Bid.

III. After opening of price bid, the offer of the Firm should be ignored and will

not be further evaluated. The Firm will not be considered for issue of

order even if its price is the lowest. In this situation, the next lowest bidder

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

shall be considered as L1.

IV. The BG/EMD submitted by the Firm with tender should be returned

after obtaining confirmation from GUVNL and its other subsidiary

Companies that there are no outstanding dues recoverable from the

47.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is

already executing work and/ or Letter of Acceptance/ purchase order awarded to them

by another Company, then the firm should be allowed to complete such awarded work

47.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL

or any of its subsidiary Companies shall be appropriated against the dues recoverable

from the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form

of bank Guarantee shall be encashed and appropriated.

47.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a

Firm is put on Stop dealing/ Banned for business dealing, all the manufacturing

works of the Firm shall be on Stop dealing/ Banned for business dealing for GUVNL and

its Subsidiary Companies & for all Services of the Firm.

47.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary

Concern, then all the Concerns of the same Proprietor shall also be considered to

be on Stop Dealing/ Banned for business dealing.

47.8 The Board of Directors of the concerned Company may however, if he considers it

to be in the interest of the Company, remove the ban in respect of any specific Service

from any Contractor for that Company only.

47.9 Every bidder should, at the time of submission of bid, give a declaration as per

Annexure-F attached with this Tender, that bidder and/or proprietor/ partner/ director

of the firm has not been placed on Stop dealing / Banned for business dealing /

blacklisting by GUVNL and it’s any Subsidiary Companies.

48. Relationship with employee:

Every bidder should, at the time of submission of bid, give a declaration as under,

“If in any Bidder Company/firm, the interest(i.e. shareholding in company and share in partnership

firm) of any employee of the tendering company or his/her relative as defined in section 2(77) of

the company’s Act 2013 is 10% or more, the tendering Company will not deal with such

Company/Firm at all.

Bidder therefore, must specifically disclose this fact in his technical bid. Non –disclosure of such

facts would immediately disqualify the Bidder for further dealing with the tendering Company”

49. Usage of “Call Before you Dig” application:

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

“Permission letters granted online/offline for enforcing use of ‘Call Before U dig’ mobile application

for any work involving excavation activity.” (Contractor/Bidder has to register themselves as

Excavator/Digger in “Call before you Dig” application and for any excavation/digging work,

contractor has to take permission/NOC from “Call before you Dig” application)

The Contractor shall guarantee in accordance with the Contract documents and free from

defects in material/equipment supplied by contractor like Indoor / Outdoor / Joint kits, HDPE

Pipes etc. and workmanship for a period of twelve (12) calendar months from date of

completion of sub work order by contractor. For the same, sticker must be provided

incorporating Date of Installation and due date of guarantee on materials used by Successful Bidder.

51. Defense of Suits:

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner,

for the failure, omission or neglect on the part of the Contractor to perform any acts, matters,

covenants or things under the Contract, or for damage or injury caused by the alleged omission or

negligence on the part of the Contractor, his agents, representatives or his Sub-Contractors, or in

connection with any claim based on lawful demands of Sub-Contractors, workmen, suppliers or

employees, the Contractor shall in all such cases indemnify and keep the Owner, and the Engineer and/or

his representative, harmless from all losses, damages, expenses or decrees arising of such action.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

Tender Notice No UGVCL/ SND-R/DO/09/2026-27/Sr.No.13, PR NO:-674544 / RFQ NO:-81069

Annual Rate Contract Tender for Erection, Maintenance and Dismantling work of Overhead HT/LT LINE, TC &

HT/LT AB Cable including MVCC work & Plinth at Viramgam-T Sdn under Sanand R DO.

Sr. Description of work Estimate Unit Rate Amount in

1 HT Tapping from the Existing Pole including Fixing of 100 No 459

Cross Arms, Clamps Anti-Climbing Devices, Danger

board, Insulators, ETC. complete and Painting of

Fabricated materials and numbering of pole, complete

As per standard specification but excluding erection of

GUY set and Earthing

2 Erection of PSC POLES of 8 Mtr X 200 KG 100 No 1113

including Fixing of PIT and refilling of Earth, fixing of

cross Arms, Top Fitting Clamps Anti-Climbing Devices,

Danger board, Insulators, ETC. complete and Painting of

Fabricated materials and numbering of pole, complete

As per standard specification but excluding erection of

GUY set and Earthing .

3 Erection of PSC POLES of 10 Mtr X 270 KG 100 No 2466

including Fixing of PIT and refilling of Earth, fixing of

cross Arms, Top Fitting Clamps Anti-Climbing Devices,

Danger board, Insulators, ETC. complete and Painting of

Fabricated materials and numbering of pole, complete

As per standard specification but excluding erection of

GUY set and Earthing .

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

4 Erection of Steel Poles of 9 Mtr to 11 Meters including 5 No 1865

Fixing of PIT and refilling of Earth, fixing of cross Arms,

Top Fitting Clamps Anti-Climbing Devices, Danger

board, Insulators, ETC. complete and Painting of

Fabricated materials and numbering of pole, complete

As per standard specification but excluding erection of

GUY set and Earthing.

5 Erection of Steel Poles of 13 Meters including Fixing of 5 No 2137

PIT and refilling of Earth, fixing of cross Arms, Top

Fitting Clamps Anti-Climbing Devices, Danger board,

Insulators, ETC. complete and Painting of Fabricated

materials and numbering of pole, complete As per

standard specification but excluding erection of GUY set

6 Erection of Double POLES structure of 8 Mtr X 200 KG 10 No 2530

PSC Pole including Excavation of PIT and refilling of

Earthing, fixing of Channels, Supporting Angles, Clamps

Anti-Climbing Devices, Danger board, Insulators, ETC.

complete and Painting of Fabricated materials and

numbering of pole, complete As per standard

specification but excluding erection of GUY set and

Earthing (Without AB Switch)

7 Erection of Double POLES structure of 10 Mtr X 270 KG 10 No 5320

PSC Pole including Excavation of PIT and refilling of

Earthing, fixing of Channels, Supporting Angles, Clamps

Anti-Climbing Devices, Danger board, Insulators, ETC.

Complete and Painting of Fabricated materials and

numbering of pole, complete As per standard

specification but excluding erection of GUY set and

Earthing (Without AB Switch)

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

8 Erection of Double POLES structure of 9 Mtr To 11 2 No 3655

Meter Steel Pole including Excavation of PIT and

refilling of Earth, fixing of Channels, Supporting Angles,

Clamps Anti-Climbing Devices, Danger board,

Insulators, ETC. Complete and Painting of Fabricated

materials and numbering of pole, complete As per

standard specification but excluding erection of GUY

set and Earthing (Without AB Switch)

9 Erection of Double POLES structure with mounting of 10 No 3042

AB Switch, HG Fuses of 8 Mtr X 200 KG PSC Pole

including Excavation of PIT and refilling of Earth, fixing

of Channels, Supporting Angles, Clamps Anti-Climbing

Devices, Danger board, Insulators, ETC. complete and

Painting of Fabricated materials and numbering of

pole, complete As per standard specification but

excluding erection of GUY set and Earthing

10 Erection of DOUBLE POLE structures with mounting of 25 No 9808

AB Switch, HG Fuses, Transformers, Lightening

Arrestors, Distribution BOX ETC. of 10 Mtr X 270 KG

PSC Pole including Excavation of PIT and refilling of

Earth, carting of Transformers from Store to Site, Fixing

of Channels, Supporting Angles, Clamps Anti-Climbing

Devices, Danger board, Insulators, ETC. complete and

Painting of Fabricated materials and numbering of

complete As per standard specification but excluding

erection of GUY set and Earthing.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

11 Erection of Double POLES structure with mounting of 1 No 3990

AB Switch, HG Fuses of 9 Mtr TO 11 Meter Steel Poles

including Excavation of PIT and refilling of Earth, fixing

of Channels, Supporting Angles, Clamps Anti-Climbing

Devices, Danger board, Insulators, ETC. complete and

Painting of Fabricated materials and numbering of pole,

complete As per standard specification but excluding

erection of GUY set and Earthing.

12 Erection of Double POLES structure with mounting of 1 No 4531

AB Switch, HG Fuses of 13 Meter Steel Poles including

Excavation of PIT and refilling of Earth, fixing of

Channels, Supporting Angles, Clamps Anti-Climbing

Devices, Danger board, Insulators, ETC. complete and

Painting of Fabricated materials and numbering of pole,

complete As per standard specification but excluding

erection of GUY set and Earthing

13 Erection of SINGLE POLE structure with mounting of AB 5 No 3244

Switch, HG Fuses, Transformers, Lightening Arrestors,

Distribution BOX ETC. of 8 Mtr X 200 KG PSC Pole

including Excavation of PIT and refilling of Earth, carting

of Transformers from Store to Site, Fixing of Channels,

Supporting Angles, Clamps Anti-Climbing Devices,

Danger board, Insulators, ETC. complete and Painting of

Fabricated materials and numbering of pole, complete

As per standard specification but excluding erection of

GUY set and Earthing.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

14 Erection of DOUBLE POLE structures with mounting of 25 No 8681

AB Switch, HG Fuses, Transformers, Lightening

Arrestors, Distribution BOX ETC. of 8 Mtr X 200 KG

PSC Pole including Excavation of PIT and refilling of

Earth, carting of Transformers from Store to Site, Fixing

of Channels, Supporting Angles, Clamps Anti-Climbing

Devices, Danger board, Insulators, ETC. complete and

Painting of Fabricated materials and numbering of pole,

complete As per standard specification but

excluding erection of GUY set and Earthing.

15 Erection of DOUBLE POLE structures with mounting of 1 No 10151

AB Switch, HG Fuses, Transformers, Lightening

Arrestors, Distribution BOX ETC. of 9 Mtr to 11 Meter

STEEL Poles including Excavation of PIT and refilling of

Earth, carting of Transformers from Store to Site, Fixing

Channels, Supporting Angles, Clamps AntiClimbing

Devices, Danger board, Insulators, ETC. complete and

Painting of Fabricated materials and numbering of pole,

complete As per standard specification but excluding

erection of GUY set and Earthing.

16 Erection of GUY SET including Excavation of PIT and 100 No 537

refilling of Earth, AS PER STANDARD SPECIFICATION

WITH STAY CLAMPS, STAY WIRE, ANCHOR ROAD, TURN

BUCKLE, EYE BOLT, GUY INSULATORE, CC BLOCK ETC.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

17 Erection of COIL TYPE/ CI PLATE TYPE EARTHING 200 No 579

INCLUDING COST OF COAL SALT ETC. BUT WITHOUT

COST OF GI WIRE AS PER STANDARD

SPECIFICATION (10kg salt-10 kg coal)

18 STRINGING OF 30MM2 ACSR/34MM2, 55MM2 AAA 10 Km 2020

CONDUCTOR FOR 11/22KV & LT LINES INLCUDING

FIXING OF INSULATORS, BINDING

19 STRINGING OF DOG. CONDUCTOR (100 mm2 10 Km 4651

ACSR/100 mm2 AAAC) FOR 11/22KV & INLCUDING

FIXING OF INSULATORS, BINDING JUMPERING ETC

20 PROVIDING GUARDING TO HT LINE/LT LINEON 100 Meter 67

ROAD / RAIL CORSSING

21 LT LINE TAPPING SINGLE PHASE (WHERE 100 No 49

ADDITIONAL NUT BOLTS & FABRICATIONS/U- CLAMPS

FITTING IS REQUIRED

22 LT LINE TAPPING THREE PHASES (WHERE 50 No 89

ADDITIONAL NUT BOLTS & FABRICATIONS/U- CLAMPS

FITTING IS REQUIRED

23 Stringing / Laying of overhead LT cable for road crossing 10 No 251

HT line crossing & telephone line crossing ETC. (PER

24 Dismantling of 8 Mtr. PSC POLE in usable 50 No 562

Condition with crediting of fabrication at STORE &

STACKING OF POLE AT SAFE AND ON ROAD SIDE

25 Dismantling of 10 mtr psc pole/ 13 MTR. GIRDER SIZE 25 No 1233

100X150 MM IN USABLE CONDITION WITH CREDITING

OF FABRICATION AT STORE &

STACKING OF POLE AT SAFE AND ON ROAD SIDE

26 Dismantling of transformer centre (08 Mtr PSC 5 No 4340

Pole) with crediting of fabrication materials &

Transformer at store and safe stacking of pole at road

side with Transformer in same condition as it was

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

27 Dismantling of transformer centre (8 Mtr PSC 5 No 2263

Pole) with crediting of fabrication materials &

Transformer at store and safe stacking of pole at road

side. Without Transformer

28 CARTING OF PSC POLE AT DESTINATION (PER 50 L.S. 371

POLE) MORE THAN 4 KM & UP TO WORK

DESTINATION (PER POLE)

29 Replacement of 11 KV PIN INSULATOR by new pin 25 No 45

insulator /Composite Pin Insulator with Binding

30 Replacement of 11 KV DISC INSULATOR WITH H/W by 25 No 164

new Disc Insulator / Composite Disc insulator As per

31 Replacement of LT Shackle insulator By New One. 10 No 34.5

32 Re Fixing OF V cross arm in proper positions. 10 No 70

33 Replacement of V cross arm By New One. 10 No 234

34 Re Fixing of Top fitting arm in proper positions 10 No 35

35 Replacement of Top Fitting Bye New One 10 No 42

36 Straighting of tilted PSC Poles/ RSJ Poles at Pin Point 10 No 272

37 Straighting of tilted PSC Poles/ RSJ Poles at tension 10 No 315

(shackle) Point

38 Re-Jumpering work of HT/LT LINE for SHACKLE POLE, 10 Per Pole 94

TAPPING DO AB SWITCHES AS PER

SPECIFICATION (PER POLE)

39 Erection Of Support pole (PSC/RSJ) for stay (i.e. 20 No 703

40 PIN REBINDING OF CONDUCTOR & CLEANING OF 11 10 Per Pole 26.5

KV/22KV PIN INSULATOR AS PER INSTRUCTION

OF ENGINEER INCHARGE (PER POLE)

41 PIN BINDING OF CONDUCTOR & CLEANING OF LT 10 Per Pole 24

SHACKLE INSULATOR AS PER INSTRUCTION OF

ENGINEER INCHARGE (PER POLE)

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

42 Converting Pin Point to Shackle point including 5 No 1781

dismantling & restringing etc including the cost of Nuts

43 Removal / Dismantling of Existing HT/LT line conductor 20 Per 1010

from line 34/55 MM2 and crediting to store. Conductor Cond

has to dismantle from shackle to shackle pole, with Per

minimum nos. of cut piece as instruction of Engineer KM

incharge. (Per Cond Per KM)

44 Removal / Dismantling of Existing HT/LT line conductor 10 Per 2326

from line DOG 100 MM2 (Above 55MM2 size Cond

conductor) and crediting to store. Conductor has to Per

dismantle from shackle to shackle pole, with minimum KM

nos. of cut piece as instruction of Engineer in charge.

(Per Cond Per KM)

45 Re-stringing of HT & LT line (34 mm2 to 55mm2) 30 1 Wire 106

conductor/coated conductor with new pin binding (1 per

Wire per span) span

46 Re-stringing of HT & LT line (Above 55mm2 size 10 1 Wire 106

conductor) conductor /coated conductor with new pin per

binding (1 Wire per span) span

47 Re-stringing of 11 KV Aerial Bunch Cable (All size) per 10 Per 316

Span with labour of fitting of accessories (Per Span) Span

48 Trimming & Cutting of bigger size of tree 10 Per 475

branches/whole tree obstrutting HT/LT line ((During Day per

Mass maintenance Activities 8 Hrs duration) (Per Day labour

49 Trimming & Cutting of bigger size of tree 10 Per 375

branches/whole tree obstrutting HT/LT line (During Day per

Local Maintenance activities) (Per Day per labour) labour

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

50 Trimming & Cutting of tree branches/whole tree 10 Per Day 3000

obstrutting HT/LT line with minimum 2 Labours &

driver with Tree Cutting machine & Ladder Vehicle

(During Mass Maintenance

Activities/Disaster) (Per Day)

51 Numbering of Pole with paint by preparing back 100 No 50.5

ground of one color and have lettering (height 3’’

*width 0.5’’) as per instruction of EIC (Color must have

ISI mark & to be provided by contractor)

52 Stringing of 11 KV HT Arial Bunch Cable of any size with 2 Km 43155

fittings of all accessories, i.e. Special design suspension

clamp fixing of cross arm, LT shackle insulator etc for

fixing of Messenger wire complete, as required and

directed by Engineer incharge.

53 STRINGING OF LT ARIAL BUNCH CABLE (3.5 Core) any 2 Km 23016

size with fittings of all accessories, i.e. Special design

suspension clamp fixing of cross arm, LT shackle

insulator etc for fixing of Messenger wire complete, as

required and directed by Engineer incharge.

54 STRINGING OF LT ARIAL BUNCH CABLE (1 Ph 2 0.5 Km 9208

Wire ) of any size with fittings of all accessories, i.e.

Special design suspension clamp fixing of cross arm, LT

shackle insulator etc for fixing of Messenger wire

complete, as required and directed by Engineer

55 Strip type Earthing of XLPE Cable by providing and 10 No 1986

fixing 25*3 mm GI hot dip strip of total length of stip -

09 Mtr,300*300*10 mm CI earthing plate, 2'' PVC Pipe

of 2 Mtr length; providing of wood charcoal (25 KG

Appx.) and salt cubes ( 25 KG Appx.) or bentonite

powder (50 KG Appx.) with material. Earthing shall be

as per REC standard and specifications.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

56 Fixing of LT Line spacers for LT line 10 No 9

57 Painting/Writing consumer no. on SMB/MMB 10 No 11

(Urban) (with letter size- hieght 40mm and width 8 mm)

58 Painting/Writing consumer no. on SMB/MMB 10 No 21

(Rural) (with letter size- hieght 40mm and width 8 mm)

59 Replacement of deteriorated/ Providing LT distribution 10 No 1171

Box with new upto 100 KVA capacity & crediting it to

60 Replacement of deteriorated/ Providing LT distribution 10 No 2107

Box with new above 100 KVA capacity & crediting it to

61 Laying, Testing & commissioning of specially designed 20 CKM 27624

11 KV AL-59 ACS Rabbit Medium Voltage Covered

conductor as per the technical specifications (including

installation of accessories)

62 Laying, Testing & commissioning of specially designed 20 CKM 34778

11 KV AL-59 ACS DOG Medium Voltage Covered

conductor as per the technical specifications (including

installation of accessories)

Supply & Labour Part

63 PLINTH (3.15*2.90*0.75 MTR(Above Ground)) FOR 2 No 77656

MOUNTING 800 KVA X'MER As per Approved Drawing

GUVNL/SE T-3/DE-2/DISCOM/Std Drawing/623 Date:

21.04.2025 (Item rate including of all materials, labour,

tools & tackles etc.)

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

64 PLINTH (3.15*3.40*0.75 MTR(Above Ground)) FOR 2 No 91890

MOUNTING 1000 KVA X'MER As per

Approved Drawing GUVNL/SE T-3/DE-

2/DISCOM/Std Drawing/623 Date: 21.04.2025

(Item rate including of all materials, labour, tools &

65 PLINTH (3.15*3.65*0.75 MTR(Above Ground)) FOR 1 No 100544

MOUNTING 1250 KVA X'MER As per

Approved Drawing GUVNL/SE T-3/DE-

2/DISCOM/Std Drawing/623 Date: 21.04.2025

(Item rate including of all materials, labour, tools &

66 PLINTH (2.50*2.00*0.55 MTR(Above Ground)) FOR 2 No 36164

MOUNTING 3-Way RMU As per Approved Drawing

GUVNL/SE T-3/DE-2/DISCOM/Std Drawing/623 Date:

21.04.2025 (Item rate including of all materials, labour,

tools & tackles etc.)

67 PLINTH FOR MOUNTING 4-Way RMU As per 2 No 40166

Approved Drawing (Item rate including of all

materials, labour, tools & tackles etc.)

68 Concreting of Poles, Guys etc. including cost of Cement 40 CMT 7668

Sand Metal (1:2:4) andWater etc. as per standard

specification (Measurement in Cubic Meter)

69 Supply of Heat Shrinkable type Straight Joint Cable kit 10 No 1400

single Core Suitable for 11 KV 1C*70 & 95 sqmm AB

cable (1 Phase)

70 Labour Charges for Fixing Heat shrinkable type Cable 5 No 500

Joint kit for 11 KV 1 C*70 & 95 sqmm AB cable (1 Phase)

71 Labour Charges for Fixing Heat Shrinkable type 5 No 1000

Cable joint for 11 KV 1Cx70 Sqmm / 1C x 95 Sqmm

AB Cable including Restringing of HT AB Cable

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

72 Providing & fixing Heat Shrinkable type cable jointing kit 5 No 3100

suitable for 11 KV 3 C * 70 & 95 Sqmm AB cable for

outdoor termination application

73 SUPPLY OF SELF TIGHTENING ANCHORING (DEAD END) 10 No 149

CLAMP WITH POLE BRACKET USING

STAINLESS STEEL STRAP & BUCKLE

74 SUPPLY OF SELF LOCKING SUSPENSION CLAMP 15 No 165

WITH POLE BRACKET USING STAINLESS STEEL STRAP &

75 SUPPLY OF PRE INSULATED MID SPAN JOINTS FOR 15 No 149

PHASE & NEUTRAL FOR 16 SQMM TO 50 SQMM

76 SUPPLY OF STAINLESS STEEL OF SIZE STRAP 20MM X 20 No 42

0.7MM & BUCKET WIDTH 20MM

77 Supply & Labour charge for fixing of Lightning Arrester 20 No 3812

with separate Strip Earthing with PVC covered for (1)

Supply of following material...etc

78 Emergancy Charge for rectification of damaged 1 No 3000

Electrical networks as certified by SDO & EE (PER DAY

79 Welfare Cess @ 1% of Estimated Cost 39968 Each 1

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

Name of Contractor:- Mobile no:

Contractor’s store address:-

Details of work completion (last seven years):

Sr. Name of Name of Work Tender Amount of Quantity of work

no work Division order Amt work completed

no. & (Rs.) completed

Details of work order on hand / Work under progress:

Sr. Name of Name Work Tender Amount of Quantity of work

no work of order Amt work completed

Divisio no. & (Rs.) completed

Contractor’s Signature

For office use only

This is to certify that, the above contractor name as

has successfully completed work of above

mention order in this division in stipulated time. The work is found satisfactory.

Executive Engineer

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

Name of Contractor:- Mobile no:

Details of Equipments, Tools, and safety equipments available with contractor:

Name of Equipments, Reg. no / Sr.

Quantity Approximate

Sr. no Tools, and safety no of

in Nos. value (Rs.)

equipments equipment

Contractor’s Signature

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

Details of Pending Orders, tendered for & on hand, as on the date of the submission of

(To be completely filled by the Bidder)

NAME OF WORK ON HAND WORK TENDERED FOR

WITH ITS COST OF ANTICIPATED ESTIMA WHEN

N TENDER DATE OR REMARKS

LOCATION REMAINING DATE OF TED DECISION

O COST PERIOD OF

AND WORK COMPLETION COST IS

ADDRESS EXPECTED

• If necessary, separate sheet may be used to submit the information.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

Sr. No. Estimated Cost of tender Tender Fee

1 Up to Rs. 5 Lacs As per DoP.

2 Above Rs. 5 Lacs and Up to Rs. 10 Lacs Rs. 500/-

3 Above Rs. 10 Lacs and Up to Rs. 50 Lacs Rs. 1000/-

4 Above Rs. 50 Lacs and Up to Rs. 100 Lacs Rs. 5000/-

5 Above Rs. 100 Lacs and Up to Rs. 500 Lacs Rs. 7500/-

6 Above Rs. 500 Lacs Rs. 10000/-

ERNEST MONEY DEPOSIT (EMD):-

EMD Amount for Non- MSME units in

EMD Amount for MSME Rs.

Sr. No. Estimated cost of the item in tender

1% of the estimated 1% of the estimated

value of item value of item.

1 Up to Rs. 5 Lacs

2 Above Rs. 5 Lacs and up to Rs. 10 Lacs 7500/- 7500/-

3 Above Rs. 10 Lacs and up to Rs. 25 Lacs 15000/- 20000/-

4 Above Rs. 25 Lacs and up to Rs. 50 Lacs 35000/- 40000/-

5 Above Rs. 50 Lacs and up to Rs.1 Crs 70000/- 80000/-

6 Above Rs. 1 Crs and up to Rs. 3 Crs 80000/- 1.20 Lacs

7 Above Rs. 3 Crs and up to Rs. 5 Crs. 1.50 Lacs 2.50 Lacs

8 Above Rs. 5 Crs and up to Rs. 10 Crs. 2.00 Lacs 3.00 Lacs

9 Above Rs. 10 Crs and up to Rs. 20 Crs 3.00 Lacs 3.75 Lacs

10 Above Rs. 20 Crs and up to Rs. 35 Crs 4.00 Lacs 7.00 Lacs

11 Above Rs. 35 Crs and up to Rs. 50 Crs. 4.25 Lacs 11.00 Lacs

12 Above Rs. 50 Crs and up to Rs. 100 Crs 4.50 Lacs 12.00 Lacs

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

13 Above Rs. 100 Crs and up to Rs. 200 Crs 4.75 Lacs 15.00 Lacs

14 Above Rs. 200 Crs and up to Rs. 500 Crs 8.00 Lacs 35.00 Lacs

15 Above Rs. 500 Crs. 10.00 Lacs 50.00 Lacs

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

Ref: - Tender No: UGVCL/

All bidders will have to furnish the following undertaking duly filled in signed and stamped for

each quoted item of the tender along with the Technical Bid.

I/We authorized signatory of

M/s hereby certify that

M/s is not stop deal/black listed by

GUVNL and or any subsidiary companies viz.

PGVCL/UGVCL/DGVCL/MGVCL/GSECL/GETCO for the tendered item.

Signature of the Tenderer

Seal of the Firm

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

On Firm’s Letter Head

CERTIFICATE – “A”

I/We authorized signatory of

M/s. hereby certify that M/s.

is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. (Name & Address of the Firm) having their

registered office at (Address of the firms Registered office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

for of (Supply/

Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for (hereinafter called the “Beneficiary”)

Rs. (Amount of EMD) valid till (Mention here date of validity of this Guarantee

which will be 5 (FIVE) months beyond initial validity of Tender’s offer) which is required to be submitted by

the tenderer along with the tender.

We, (Name of the Bank and address of the Branch giving the Bank Guarantee) having

our registered office at (Address of Bank’s registered office) hereby give this Bank

Guarantee No. dated and hereby agree unequivocally and Unconditionally to

pay immediately on demand in writing from the Gujarat Vij Company Ltd. or any officer authorized

by it in this behalf any amount not exceeding Rs. (Amount of E.M.D.), (Rupees

(In words) to the said Gujarat Vij Company Ltd. on behalf of

We (Name of the Bank) also agree that withdrawal of the tender or part

thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one

month from the date tender or a part thereof has been accepted by the Gujarat Vij Company Ltd.

would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and

encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer

and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in the

constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall

not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with

or without our knowledge or consent by or between the Tenderer and the UGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

(Amt. of E.M.D.) (Rupees ) (In words). Our

Guarantee shall remain in force till (Date of validity of the Guarantee). Unless demands or claims

under this Bank Guarantee are made to us in writing on or before (Date of Validity of the Guarantee),

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged

from all liabilities there under:

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of hereby agree unequivocally and unconditionally to

pay immediately on demand in writing from the Gujarat Vij Company Ltd. or any Officer authorized by

it in this behalf any amount up to and not exceeding (in words) Rupees to the

said Gujarat Vij Company Ltd. on behalf of M/s.

who have entered into a contract for the

supply/works specified below

L.O.A. No. dated .

This agreement shall be valid and binding on this Bank up to and inclusive of and shall not be

terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by

any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension

of time or variations or alterations made, given conceded or agreed, with or without our knowledge or consent,

by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs. (Rupees only). Our guarantee shall remain in force until

(Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before (Date of validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

This agreement is made at the day of month Year between the

Gujarat Vij Company Ltd. & (hereinafter referred to as

“the Contractor “which expression shall unless excluded by or repugnant to the context included its

successors or permit assigns) of the one part and the Gujarat Vij Company Ltd. Having its

Regd. and Corporate Office at (hereinafter called “The

Company” which expression shall unless excluded by or repugnant of the context include its

successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

as per Company’s LOA No.

, Dated , hereinafter called “The works and more particularly

desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer,, Circle/Division, UGVCL on behalf of the Company,

a list where of is made out in the schedule here under written and all of which said documents are

deemed to form part of this contract and include in the expression “The works “wherever herein

used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance &

Erection of HT / LT Line & T/C and HT/LT AB Cable up on the terms and subject to the

conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and described

or which are implied therein of therefore respectively or are reasonable necessary for the

completion of the works as mentioned and at the time in the manner and subject to the terms

conditions and stipulation contained in this contract and in consideration of the due provision,

executions, construction and completion of the works agreed to by the contractors as aforesaid the

company both hereby covenant with the contractor to pay all the claims of money as and when

they become due and payable to the contractor under the provisions of the contract such

payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and

without prejudice to the right of the company to enforce for delay and or any other rights whatever

including the right to reject and cancel on default or breach by the contract of the conditions and

the covenant as stipulated in the general conditions specifications form Or tender schedule

drawing etc. attached with the Company LOA No.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors and

labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules

and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The Company”

reserves the right to take actions as per the terms and conditions mentioned in Tender without

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The UGVCL shall in such

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms satisfactory to the

Company, stop all further sub-contracting or purchasing activity related to the work terminated,

and assist “The Company” in maintenance, protection, and disposition of the works acquired

under the Contract by the Company. In the event of such a termination the Contractor shall be paid

compensation, equitable and reasonable, dictated by the circumstances prevalent at the time of

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the proprietor

of the propriety concern and in the case of partnership, the surviving partners, are capable of

carrying out and completing the Contract “the Company” shall be entitled to cancel the Contract

as to its in completed part without being in any way liable to payment of any compensation to the

estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on account

of the cancellation of the Contract. The decision of the Company that the legal representatives

of the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and

complete the Contract shall be final and binding on the parties. In the event of such cancellation

the Company shall not hold the estate of the deceased Contractor and/or the surviving partners of

the estate of the deceased Contractor and/or the surviving partners of the Contractor’s firm liable

to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be altered

by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect or alter

other terms and conditions of the contract and the contract so altered or revised shall be and shall

always be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first

1. Signed sealed and delivered by for and on Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf Of The Gujarat Vij Company Ltd

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

In consideration of the GUJARAT VIJ COMPANY LTD., herein after known as the

COMPANY having given contract for the work of

, dated and all future contract that may be

awarded to me in the next one year and in Important instructions for submitting the Tender in clause

27 of the COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my workmen payable

under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter called the said Act for death or

injuries caused to the workmen engaged by this presents, if such compensation is paid by the COMPANY

as principal under such sub-section (1) of section 12 of the said Act on behalf of me, to pay such amount

of compensation on demand within 48 hours to the COMPANY that it might have to spend as legal and

other incidental charges in defending any suit or action arising out of the death of injuries in regard to

compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death or

injuries to the workmen engaged by me. During the execution of work of said contract and all future

contracts that may be awarded to me in the next one year is filed by the worker against the

COMPANY, I shall imbrues to the COMPANY such sum that the COMPANY is required to spend as

legal and other incidental charges in defending such suit or action and also the amount that may be ordered

to be paid to the worker / or his heirs as compensation and that the above written bind shall remain in full

force and virtue till the COMPANY is required to defend such suit or action filed by the workers and or

heirs against the COMPANY. Further it is applicable on death of contractor himself also. No any

compensation will be claimed by legal heirs of contractor.

Signature of the Executant

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

Sr.No Details OF Documents Type of PDF File Name

1 Solvency certificate issued from any Nationalized PDF 01 Solvency Certificate

Bank issued in last year amounting to 20 %

equivalent of estimated cost (as per UGVCL Rules).

2 Separate EPF Code No. allotted by RPFC & PDF 02 EPF Registration

3 Last Six month of current year EPF Challan paid copy PDF 03 EPF CHALLAN LAST SIX

is required if applicable. MONTH

4 Vender Registration certificate as contractor in PDF 04 Vender Registration

UGVCL. Bid of the bidder without vender

registration, will not be consider for further

5 Last three financial year income tax return copy if PDF 05 IT Return last 03 Year

6 Work Experience Certificate As Per Annexure A , ( It PDF 06 Annexure A

Should be of Public electrical utility of Central or

State Govt. in India / Government Sector / Power

Utility (Government or Private) / Power sector PSUs

& Power Sector CPSUs. and also include option-II

experience if work has been executed under

supervision of UGVCLs Engineer in charge with

PO/WO issued by respective firm and work should be

certify by Executive Engineer. Work carried out for

similar nature like erection, maintenance &

dismantling of overhear HT/LT line, TC & HT/LT AB

Cable shall have to be considered as a work

experience and experience certificate should be

issued by order issuing authority (Not below the rank

of Executive Engineer

IF single order Experience than required

% of the Estimated amount.

IF Two order Experience than required 50 %

of the Estimated Amount.

IF Three order Experience than required

% of the Estimated Amount.

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]

Uttar Gujarat Vij Company Limited

CIN-U40102GJ2003SGC042906

(A Subsidiary of Gujarat Urja Vikas Nigam Limited)

Save Energy for Benefit of Self and Nation

7 Group Insurance: -A copy of the insurance policy of PDF 07 Group Insurance

the insured labourer’s under W.C. Act

8 The contractor will have to under taken PDF 08 Accident Responsibility

responsibility of accidents etc. for his persons during under taking

working on the line and same will be on notarized

stamped paper of Rs. 300/- or the appropriate value

(if revised by Govt.) The cost of stamped will be

borne by contractor.

9 List of Tools & Tackles and safety equipment’s PDF 09 Annexure B

available with contractors as per Annexure B

10 Copy of the Electrical contractor license issued by the PDF 10 Electrical Contractor

Office of Govt. of Gujarat. The contractors outside of License

Gujarat State must have to take approval from

Government of Gujarat for Electrical Contractor

11 Labour license if applicable. PDF 11 Labour license

12 Copy of GST Registration Certificate No. PDF 12 GST Registration

13 Copy of Permanent Account No. (PAN) from income PDF 13 PAN Card

14 Details of Partners / Directors of Firm / Company. PDF 14 Details of Owner on

15 Contractor’s Store address along with proof. PDF 15 Store Address

16 Bidder must have Skilled Supervisor having PDF 16 Supervisor Certificate

Supervisor License & Skilled Technical staff & labour

for execution of work.( Submit the Same with all

17 Net-worth of the last Financial Year shall be positive. PDF 17 Net Worth Certificate

18 Details of Partners/Directors of the Firm/Company.( PDF 18 Firm Registration

Required Document is as company or firm

Regd. & Corporate Office: Division Office Sanand [Rural]

Visnagar Road, MEHSANA – 384001 Gujarat First floor, Radhe Exotica,

Telephone: (02762) 222080-81 Nr. Sanand Green Residency,

e-mail: [email protected]

e-mail:[email protected]