CAMC OF CCTV SYSTEM AT HALDIA COASTAL INSTALLATION

Special Terms & Conditions

1. The basic rate quoted shall be exclusive of Goods and Service Tax which is mentioned

separately (18%) in bidding form for arriving on final rate/landing price. The rates to be

quoted on per quarterly basis.

2. The Vendor should provide sufficient Technical Persons to complete all the jobs listed in

the scope of work (Annexure I).

3. The job is purely contractual in nature and all the relevant labor laws are to be strictly

followed by Vendor. Vendors have to provide wages (in bank account) as per minimum

wages act/rule, along with EPF, ESI, and leave with wages, and bonus as per government

4. Vendor to ensure that the minimum wages as applicable are paid to his/ her contract

workmen / Technical Persons at all times during the contract period.

5. The vendor is advised to visit the depot premises to have a clear understanding of the

facilities enumerated in the scope of work.

6. The no of equipment for which the CAMC work to be carried out is indicative and may vary

by 10 %. The scope of work is not exhaustive and may vary as per site requirement.

7. In the event of the tender being submitted by a firm, it must be signed separately by each

member thereof, or in the event of absence of any partners, it must be signed on his behalf

by a person holding “Power of Attorney” authorizing him to do so. Such “Power of

Attorney” shall be produced to BPCL if asked for.

8. SUB LEASING:

The vendor shall not be allowed to sublet or assign any part of the contract.

The Vendor shall maintain all records related to CAMC Visit & Inspection checklist .

I. Safety of the contract workman shall be responsibility of vendor. All applicable

safety norms of the corporation shall be complied with.

II. All the required PPE’s (Personal Protective Equipments) like Safety helmets

(Yellow color), splash resistant goggles, hand gloves, safety shoes will be provided

III. Vendor shall arrange necessary comprehensive accident insurance cover, health

insurance for the personnel deployed at site (even for short interval). BPCL shall

not entertain any claim arising out of any mishap, if any, that may take place within

IV. The Vendor shall take necessary precautions and abide by relevant rules of safety

including petroleum products related acts, rules and regulations framed for working

in factories and plants.

V. Vendor shall adhere to safety practices and avoid hazardous/unsafe working

conditions and shall comply with the safety rules/guidelines in force from time to

time as applicable in Haldia Coastal Installation.

11. SECURITY AND DISCIPLINE

I. The Vendor after award of the contract but before commencement of the work shall

furnish to the company a list containing names along with photographs and addresses

of his workmen duly verified by the police. All the workmen will be subject to police

verification regarding their antecedents.

II. Identity card shall be issued by the Vendor with photographs of his workmen /

supervisor and the Vendor will ensure that his workmen wear the identity card at all

times while on duty / inside the Depot.

III. The Vendor shall be fully responsible for the conduct of his employees and ensure

that their behavior with the other company employees is always good and cordial. If

it is found that the conduct or efficiency of any person employed by the Vendor is

unsatisfactory the Vendor shall have to remove the person concerned and engage a

new person. The decision of the Location In charge or his authorized representative

shall be final and binding in this regard.

IV. The Vendor’s workmen shall be subjected to security check at gate / office complex.

The security personnel are authorized to check the belongings of the workmen while

entering and departing for security measures.

V. No intoxicated workmen will be entertained in the installation during duty hours.

VI. Workmen employed by the Vendor will not be allowed to perform the job if not found

in proper uniform. No loose dress (Dhoti, Kurta or Lungi) will be permitted inside the

VII. Vendor shall ensure that no items prohibited by BPCL are taken inside the plant

premises by the labor.

VIII. The Vendor shall ensure that no nuisance like noise, shouting and reciting slogans

by his workmen in single or in groups within the BPCL premises in any way during

office hours or at any other times. Participation in political activisim / political

interference against BPCL and in/near BPCL premises shall lead to immediate

termination of the contract.

12. BPCL shall not be liable to pay any compensation whatsoever to the Service Personals

for any incident / accident during work for any reason including use of nonstandard tools,

violating safety norms, not following the instructions given by BPCL officer in charge. The

Vendor shall be completely liable for any claims arising above.

13. If the vendor fails or neglects to fulfill the terms and conditions of the agreement, BPCL

I. Hold the Vendor liable for all losses or damages occasioned by BPCL by such

failure or neglect.

II. Hold the Vendor liable to pay damages and compensation for loss and

inconvenience caused by disruption of all or any of the services by the sudden

discontinuation / dislocation or stoppages.

14. PRICE ESCALATION / DE-ESCALATION

Vendors are requested to offer their firm price for throughout the order period, considering

estimated rise in minimum wage/cost of spares etc . No price escalation / de-escalation

15. CLERICAL ERRORS TO BE RECTIFIED:

Neither party shall take any advantage of any clerical error or mistake which may occur in

the specifications plans, instructions or any other papers in connection with the work but

such clerical errors or mistake shall be brought to the notice by the Vendor to M/S BPCL

or vice versa without any loss of time and the same shall be rectified.

16. RISK PURCHASE:

Whenever vendor fails to deliver the quantity/ desired output as stipulated in the delivery

schedule, we reserve the right to cancel the order in part or in full and render such services

from any other sources at his/her risk, responsibility and cost of the supplier/Vendor

without prejudice to his/her rights and remedies under other clauses in this contract. We

may also withdraw his/her name from list of approved vendors.

17. The Vendor shall in all respects comply with all statutory requirements/provisions

as applicable under labor act 1970, payment of wages act, gratuity act, minimum

wages act, PF act ESI act, West Bengal State Tax on Professions, Trades, Callings

and Employments Act etc and will be solely responsible for all claims and

responsibilities arising out of any dispute their under. Further the Vendor shall at

all times keep BPCL indemnified against any liability under the provision of the

various statutory acts. BPCL shall not be responsible for any complaints from

statutory authority.

18. TERMINATION CLAUSE

Notwithstanding anything to the contrary herein contained, BPCL shall also be at liberty

at its entire discretion of terminate this agreement forthwith upon or at any time after the

happening of any of the following events namely:

i. If the vendor commits a delay, breach or default of any of the terms, condition,

covenants and stipulations contained herein.

ii. If vendor is involved in any criminal offence relating to Moral Turpitude.

iii. If Vendor fails to adhere to the instructions issued by the BPCL from time to time

in respect of the aforementioned contractual requirements.

iv. The BPCL’s right to terminate the contractual obligations under this clause shall

be without prejudice to and without affecting any of its rights and remedies against

v. If the Vendor contaminates/tampers/damages the quality of BPCL’s equipment

covered in the contract.

In the event of BPCL terminating this agreement under the provisions of this clause it shall

not be liable to pay for any loss or compensation in respect of such termination.

The contract is liable to be terminated with one month’s notice if services are found to be

unsatisfactory, breach of any of the terms and conditions of the contract or Vendor is found

to be not complying the statutory requirements as mentioned in point no 16. BPCL

reserves the right to cancel the contract in part or full by giving one month’s notice without

assigning any reason whatsoever.

19. WORK COMPLETION PERIOD-:

Contract will remain valid for the period of One year from the issuance of PO/ARC with

the provision of extension for one more year at the same rate, terms and conditions on

mutual consent basis subject to satisfactory performance.

20. PENALTY CLAUSE:

i. Refer Annexure 1 .

ii. The decision of the Location In charge or his authorized representative will be final and

binding on the Vendor and shall not be subject to dispute or arbitration.

iii. In case of any accident / damages caused due to negligence of staff deployed, suitable

debit will be raised to the inefficiency of the Vendor and he has to make good the loss.

iv. Corporation reserves the right to levy penalty as deemed applicable for non-adherence

to laid-down SOP /Nonconformance to contract requirements such as wearing Uniform/

Usage of PPE’s etc.

v. Product loss due to negligence in handling/usage of nonstandard tools

/material/equipment/ may be recovered from the vendor if deemed applicable.

Payment shall be through NEFT on quarterly basis and shall be released subject to:

a) Completion of job as per scope of work with certification from BPCL Officer.

22. In case of breakdown or malfunctioning of any of the system/ equipment, the matter is to

be immediately conveyed to BPCL and corrective action/ work, has to be carried out as

23. The competency desired is that the Vendor should be able to monitor the system, detect

and locate the faults in a logical way and rectify/repair the fault without loss of time.

24. Transportation/Conveyance/Canteen facility shall not be provided by corporation. Vendor

shall consider this while bidding as no extra cost shall be paid by BPCL.