Design, engineering, manufacturing, supply, erection, testing & commissioning of 01Nos. of 220/132kV 150MVA Transformer No-5 Bay at 400kV Asoj ss under Jambuva circle on EPC basis excluding Civil works.

Seal & Signature of Bidder

CLAUSE TITLE PAGE

TENDER SPECIFICATION NUMBER

NOTICE INVITED TENDER

[I] GENERAL CONDITION OF CONTRACT (GCC)

1 GENERAL PARTICULARS

2 SCOPE OF THE PROPOSAL AND WORK

3 BIDDING COSTS

4 DETAILS OF DOCUMENTS

5 KNOWING THE BID DOCUMENTS

6 CLARIFICATIONS ON BID DOCUMENTS

7 AMENDMENT OF BIDDING DOCUMENT

8 LANGUAGE OF BID

9 LOCAL CONDITIONS

10 DOCUMENTS COMPRISING THE BID

12 BID SECURITY/EMD

13 FORMAT OF BID

14 SIGNATURE OF BIDS

15 SEALING AND MARKING OF BIDS

16 DEADLINE FOR SUBMISSION OF BIDS

18 MODIFICATION AND WITHDRAWAL OF BIDS

19 INFORMATION REQUIRED WITH THE PROPOSAL

20 OPENING OF BIDS BY OWNER

21 PURPOSE OF EVALUATION OF BIDS

22 POLICY FOR BIDS UNDER CONSIDERATION

23 PRELIMINARY EXAMINATION

24 AWARD CRITERIA

Seal & Signature of Bidder

25 OWNER’S RIGHT TO ACCEPT ANY BID AND TO

REJECT ANY OR ALL BIDS

26 NOTIFICATION OF AWARD

27 SIGNING OF CONTRACT

28 DEFINITION OF TERMS

31 LANGUAGE AND MEASURES

33 TAXES AND DUTIES

34 TAXES, PERMITS & LICENCES

35 PRICE INCLUSIONS (INCLUDING TAXES &

36 CONTRACT PERFORMANCE GUARANTEE

38 PERFORMANCE GUARANTEE

39 TIME SCHEDULE

40 TIME – THE ESSENCE OF CONTRACT

41 PENALTY FOR DELAY

42 DELAYS BY OWNER OR HIS AUTHORISED

43 PRESENTATION OF BILLS

45 PAYMENT SCHEDULE

46 DEDUCTIONS FROM CONTRACT PRICE

47 TERMS OF PAYMENT

48 TAKING DELIVERY AND INSURANCE

50 CONTRACT QUALITY ASSURANCE

51 ERECTION TOOLS AND TACKLES

53 CONTRACT DOCUMENTS

54 USE OF CONTRACT DOCUMENTS AND

55 CONSTRUCTION OF THE CONTRACT

56 JURISDICTION OF CONTRACT

Seal & Signature of Bidder

57 EXECUTION OF CONTRACT

58 ENFORCEMENT OF TERMS

59 COMPLETION OF CONTRACT

60 REPLACEMENT OF DEFECTIVE PARTS AND

61 PATENT RIGHTS AND ROYALTIES

62 DEFENCE OF SUITS

63 LIMITATION OF LIABILITIES

64 ENGINEER’S DECISION

65 POWER TO VARY OR OMIT WORK

66 ASSIGNMENT AND SUB-LE TTING OF CONTRACT

67 CHANGE OF QUANTITY

68 PACKING, FORWARDING AND SHIPMENT

69 COOPERATION WITH OTHER CONTRACTORS

AND CONSULTING ENGINEERS

70 NO WAIVER OF RIGHTS

71 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER

AND LIABILITY OF THE CONTRACTOR

72 PROGRESS REPORTS

74 RISK DISTRIBUTION-TRANSFER OF TITLE

75 LIABILITY FOR ACCIDENTS AND DAMAGES

76 DEMURRAGE, WHARFAGE, ETC

77 FORCE MAJEURE

78 SUSPENSION OF WORK

79 CONTRACTOR`S DE FAULT

80 TERMINATION OF CONTRACT ON OWNER`S

81 FRUSTRATION OF CONTRACT

82 GRAFTS AND COMMISSIONS ETC.

83 SETTLEMENT OF DISPUTES

85 RECONCILIATION OF ACCOUNTS

87 TERMINATION OF CONTRACT

88 TO CANCEL THE CONTRACT

Seal & Signature of Bidder

89 MATCHING END COST

GENERAL INFORMATION (TECHNICAL) 54-59

[II] ERECTION CONDITIONS OF CONTRACT

2 REGULATION OF LOCAL AUTHORITIES AND

3 OWNER’S LIEN ON EQUIPMENT

4 ACCESS TO SITE AND WORKS ON SITE

5 CONTRACTOR’S SITE ESTABLISHMENT

6 CO-OPERATION WITH OTHER CONTRACTORS

7 DISCIPLINE OF WORKMEN

8 CONTRACTOR’S FIELD OPERATION

9 PROGRESS REPORT

10 MAN-POWER REPORT

11 PROTECTION OF WORK

12 EMPLOYMENT OF LABOUR

13 FACILITIES TO BE PROVIDED BY THE OWNER

14 FACILITIES TO BE PROVIDED BY THE

15 LINES AND GRADES

16 FIRE PROTECTION

18 PRE-COMMISSIONING TRIALS AND INITIAL

19 MATERIALS HANDLING AND STORAGE

20 CONSTRUCTION MANAGEMENT

21 FIELD OFFICE RECORDS

22 CONTRACTOR’S MATERIALS BROUGHT TO SITE

23 PROTECTION OF PROPERTY AND CONTRACTOR’S

Seal & Signature of Bidder

25 UNFAVOURABLE WORKING CONDITIONS

26 PROTECTION OF MONUMENTS AND REFERENCE

27 WORK & SAFETY REGULATIONS

28 CODE REQUIREMENTS

Seal & Signature of Bidder

CLAUSE TITLE PAGE

[III] SPECIAL CONDITIONS OF CONTRACT (SCC)

1 GENERAL PARTICULARS

3 EARNEST MONEY DEPOSIT (EMD)

4 DECLARATION BY BIDDER

5 QUALIFYING REQUIREMENT

6 ADDITIONAL DOCUMENTS

7 COMPLETION PERIOD

8 INSTRUCTIONS BEFORE SUBMITTING YOUR BID.

9 ADDENDUM TO THE TECHNICAL SPECIFICATIONS.

10 SPECIAL NOTES

12 PROGRESS REPORT

13 BIDDER’S RESPONSIBILITY

15 CLERIFICATION

19 PERFORMANCE BANK GUARANTEE

PERFORMAS, CERTIFICATES, SCHEDULES & DETAILS 77-121

CERTIFICATE OF TECH.COMPLIANCE

CONTRACT AGREEMENT

BANK GUARANTEE FOR EMD

PERFORMANCE BANK GUARANTEE

INDEMINITY BOND

A/T ACCEPTANCE LETTER

SAFETY CHECK LIST

CONFIRMATION DETAILS OF BIDDER

COMPLETION PERIOD

FINANCIAL CAPABILITY

LATEST INCOME TAX CLEARANCE CERTIFICATE

MEMORANDUM/ARTICLES OF ASSOCIATION

DETAILS OF HUMAN RESOURCES

DETAILS OF FIRM

Seal & Signature of Bidder

NOTICE INVITING TENDER

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

RACE COURSE, VADODARA - 390

The ACE (Procurement & Contracts) GETCO for and on behalf of Gujarat Energy

Transmission Corporation Ltd., having its Corporate Office at Sardar Patel Vidyut Bhavan,

Race Course, Vadodara – 390 007, hereafter called as “GETCO”, intends to invite Tender

for Design, engineering, manufacturing, supply, erection, testing & commissioning of

01Nos. of 220/132kV 150MVA Transformer No-5 Bay at 400kV Asoj ss under Jambuva

circle on EPC basis excluding Civil works..as per tender specifications.

ACE(P&C)/Contract/TRB/220/132KV/Asoj

Design, engineering, manufacturing,

supply, erection, testing & commissioning of

2 Name of Work 01Nos. of 220/132kV 150MVA Transformer

No-5 Bay at 400kV Asoj ss under Jambuva

circle on EPC basis excluding Civil works.

3 Time Period 15(Fifteen) Months from date of LOA

8,850.00 ( Including GST)

4 Tender Fee in Rs. (non refundable) Payment of tender fee accepted by

CASH/RTGS/NEFT/online Only

Estimated Cost including GST in Rs.

6 Earnest Money Deposit amount Rs. Payment of EMD accepted by

RTGS/NEFT/online only

On line (E-tendering) tender/ offer

7 submission last date up to 16.00 21-08-2026

hours only (This is mandatory)

Physical submission of all the

relevant documents, last date up to

15.00 hours. By RPAD or SPEED No physical submission

Date of opening of Tender fee, EMD

9 cover and QR bid physical as well 21-08-2026

as on – line opening at 16.01 Hours.

10 Date of opening of Price Bids: Shall be intimated separately.

on firm basis except PV applicable for supply of

11 Prices substation structure materials (including nut-

180 Days from the date of Opening of

13 Type of Tender Item Rate Basis

Additional Chief Engineer (Procurement & Contracts)

Seal & Signature of Bidder

GENERAL TERMS AND CONDITION OF CONTRACT

1.0 General Particulars

The Gujarat Energy Transmission Corporation Ltd., Baroda hereinafter called ‘GETCO’/ ‘OWNER’

intends to receive bids Design, engineering, manufacturing, supply, erection, testing &

commissioning of 01Nos. of 220/132kV 150MVA Transformer No-5 Bay at 400kV Asoj ss under

Jambuva circle on EPC basis excluding Civil works. as per detailed in the accompanying

specifications in accordance with Terms and Conditions herein. The bids shall be prepared and

furnished as per these Instructions.

2.0 Scope of the proposal and Work

2.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility,

completely covering all the equipments and installation services specified under the

accompanying Technical Specifications. It will include among others as specified therein

the following:-

a) Detailed Design, Engineering and detailed calculation.

b) Complete manufacture including shop testing.

c) Providing engineering drawings, data, operation manual, etc for the Owner’s approval.

d) Packing and transportation from the manufacturer’s works to the Site.

e) Receipt storage, preservation and conservation of equipment & at the Site.

f) Pre-assembly, if any, insurance, erection, testing and commissioning of all the

equipments/accessories etc.

g) Reliability tests and performance guarantee tests on completion of commissioning.

2.2 No deviation whatsoever to certain conditions of the bidding documents permitted by the

Owner and therefore, the Bidders are advised that while making Bid Proposals and quoting

prices these conditions may appropriately be taken into consideration. Bidders are required

to furnish a certificate in this regard as per the format provided in Special Conditions of

Contract in a separate sealed envelope containing Bid security, which shall accompany the

Technical Bid. Any Bid not accompanied by such certificate shall be rejected by the

Owner and shall not be opened.

2.3 Bids not covering the above cited entire scope of works may be treated as incomplete and

hence rejected.

2.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets,

Technical Data Sheets and specified elsewhere. The Qualifying Data should be filled in the

required schedule of Bid Proposal Sheets.

2.5 This specification covers the detailing, designing, engineering, manufacturing, testing at works,

packing, supply, storage, insurance and handling at site, erection, testing, commissioning and

handing over in ready to switch on condition to GETCO of complete equipments/ accessories

of 220/132kV TR bay work as stated below at 400kV Asoj on EPC basis excluding all civil

The work includes Design, engineering, manufacturing, supply, erection, testing & commissioning

of 01Nos. of 220/132kV 150MVA Transformer No-5 Bay at 400kV Asoj ss under Jambuva circle on

EPC basis excluding Civil works.as stated hereunder & detailed in the Schedules so as to complete

the project as per approved bill of quantities and layout drawings.

Seal & Signature of Bidder

( I ) Scope of work : ( Electrical)

Design, engineering, manufacture, testing, supply to destination site basis, including

transportation & insurance, storage, erection, testing & commissioning of the following

equipments/items, conductors, insulators & all necessary hardware, clamp connectors etc

complete in all respects for the followings;

A. 220/132KV Switch Yard (400KV Asoj S/S )

 220/132kV equipments, Isolators, LAs, BPIs, HBPIs, CBs, CTs for

- 220/132kV Transformer Bay : 01 Nos.

Complete Sub-Station automation including hardware & software for local control station

along with associated equipments as defined in tech specifications.

(B) Other activities for 220/132kV Sub-Station.

(i) Complete relay & protection system including design, engineering, calculations etc.

(ii) Air conditioning system – For control room (split A/C )

(iii) LT Switchgear (A/C & D/C Distribution board)

(iv) Batteries & battery chargers for

(v) Control Cables

(vi) Fire detection & Alarm system for Building

(vii) Mandatory Spares

- As specified in BOQ & tech specification part –II.

(viii) Other associated equipments, accessories etc. as per layout.

(ix) Structures:

G.I. Lattice structure drawings for 220/132//66 KV gantry structures (Towers & Beams),

Equipment structures (whose drawings are available with GETCO) Drawings will be

supplied by GETCO & to be erected as per GETCO’s standard drawing, given to successful

bidder including, transportation, handling, storage, insurance & erection.

Design of structure (Whose Drawings are not available with GETCO) to suit the equipments

being supplied by bidder is to be carried out according to base dimension of foundation

standardized by ‘GETCO’ for 220Kv ,132kv & 66kV which will be given to successful bidder.

a) Complete Earthing system including Earth mat. and protection against direct

stroke of lightning.

b) Execution of earthing work includes supply of all earthing materials.

a) Yard Lighting of the switchyard.

b) Illumination design to be done as per CBIP manual.

c) Illumination of CR building.

d) Scope is as per BOQ & Specifications as per Part –II

e) This is being an EPC project therefore any item , accessories, work etc required for

completion and successful operation of entire project shall be considered in the

Seal & Signature of Bidder

Contractor has to provide all engineering drawings, data calculations etc for owners

approval as specified in part –I, GCC, general Information. (Tech) – Clause No.

2.6 PROJECT PARTICULARS

Name of the Project: 220/132KV Transformer bay at 400KV Asoj

2.8 SYSTEM DATA

Project Particulars 400KV Asoj

1 System Voltage 220/132 kv

2 System of Earthing Solidly Earthed

3 Rated frequency 50 HZ ± 5%

4 Control voltage 110 V DC ± 10%

5 Average Soil resistivity 05 Ohm-Meter

6 Location Kumetha

Nearest Railway station Vadodara

Nearest Airport Vadodara

Latitude 22.369186”

Longitude 73.262618"

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/

liable for these costs irrespective of the course and conclusion of this Bidding.

4.0 BID DOCUMENTS

Details of Documents

The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of

a. General Conditions of Contract (GCC-Part I)

b. Erection Conditions of Contract (ECC-Part I)

c. Special Conditions of Contract (SCC-Part I)

d. Technical Specifications (TSP-Part II – Electrical)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder has to examine and understand all instructions, forms, terms,

conditions and specifications in the Bid Documents and fully know himself all the conditions

and contents therein, which may in any manner, affect the scope & content of work and the

costs thereof. Submission of a Bid not substantially responsive to the Bid Document in all

respects and/or failure to furnish all information required by the Bid Document may entail

rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and

specifications or is in doubt as to the true meaning of any part, he shall make a request, in

writing not later than one week before the date of submission of bid, to the owner in triplicate.

The owner will issue explanations, interpretations and clarifications as deemed fit in writing

as a response to this request. On receipt of such interpretations/clarifications, the Bidder

may submit his Bid within the date and time stipulated in the Bid invitation, All such

explanations, interpretations and clarifications from the Owner shall be deemed as part of

Bid Documents and shall invariably accompany the Bidder’s proposal.

Seal & Signature of Bidder

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s)

or his representative(s) will not in any way be binding on the Owner.

7.0 Amendment of bidding document:

At any time prior to the deadline for submission of Bids the Owner may, for any reason,

whether at his own initiative or in response to a clarification requested by the intending

Bidder, modify the Bidding Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have

received the Bidding Document at the address contained in the letter of request for issue of

Bidding document from the Bidders. Owner will bear no responsibility or liability arising out

of non-receipt of the same in time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into

account in preparing their bids, the Owner may, at his discretion, extend the deadline for

the submission of bids.

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due

consideration by the Bidders while they submit their bids and shall invariably enclose such

documents as a part of the bid.

8.0 PREPARATION OF BIDS

Language Of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid,

exchanged by the Bidder and the Owner, shall be written in the English language, provided

that any printed literature furnished by the Bidder may be written in another language so

long as accompanied by an English translation of its pertinent passages. Failure to comply

with this may disqualify a bid. For purposes of interpretation of the bid, the English

translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. verbatim without

adding any printed/typewritten text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors

which may have any effect on the execution of the Contract covered under these documents

and specifications. The Owner shall not entertain any request for clarifications from the

bidders, regarding such local condition

9.2 It must be understood and agreed that such factors have properly been investigated and

considered while submitting the proposals. No claim for financial adjustment to the Contract

awarded under these specifications and documents will be entertained by the owner.

Neither any change in the time schedule of the Contract nor any financial adjustments

arising thereof shall be permitted by the Owner, which are based on the lack of such clear

information or its effect on the cost of the works to the Bidder.

10.0 Documents comprising the Bid:

Requirements etc. furnished in the Bidding Documents, indicating, for the goods to be

supplied and services to be rendered, a brief description of goods and services, quantity

Seal & Signature of Bidder

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the

Qualification Requirements as detailed in Special Conditions of Contract and GCC.

10.3 All Tender Documents/ formats are to be returned completed in all respects and signed by

the Company Authorized Signatory wherever specified.

All Bid documents duly signed & sealed shall be submitted with technical bid.

10.4 The Bid Guarantee shall be furnished in a separate cover in accordance with clause at

11.0 Bid Price:

Destination prices for Goods, the price for erection, testing and commissioning, price for

associated civil, structural works and other services it proposes to furnish under the

contract, EXCLUDING GST and Cess along with the total bid price.

GST shall be applicable at the rate of 9% CGST plus 9% SGST or 18% IGST, or as

applicable to composite supplies in the nature of Works Contract applicable from

time to time will be paid within the original contractual delivery period. However, the

Classification Codes (i.e. HSN or SAC) for each item of different segments or portions

of the Works Contract, shall be specified separately, for information and technical

identification purpose only.

11.2 Detailed break up, covering all the price components of unit prices as well as total bid price,

the bidder. This break up shall be entered separately in the following manner:-

A) For all goods offered:

Prices quoted should be FIRM and on F.O.R. Destination basis (i.e. any of the stores of

COMPANY in Gujarat). However, the Tenderer should indicate in Price Bid, the break-up

of Total Unit F.O.R. Destination Price stating the Unit Ex-works price, freight, packing &

forwarding charges, Insurance Charges, separately in price bid, which is a must. The rate

of GST shall be 9% CGST plus 9% SGST or 18% IGST or as applicable to composite supply

in the nature of Works Contract, applicable from time to time.

ii. This tender is to be treated as a contract for composite supply under the category of

Works Contract, which is, as per the provisions of Section 2(30), read with, Section 2(119),

further read with, Paragraph 6(a) of the Schedule II, to the CGST Act, 2017 and similar

provisions, applicable under UTGST Act, 2017 and the IGST Act, 2017. However, the

classification Codes (HSN/SAC) for each item under different segments or portions of the

Works Contract, shall be specified separately for the knowledge and transparency purpose

which shall have no bearing on price or taxation payment.

iii. The offered prices to be indicated in online mode of tender in the format given (i.e.

Schedule-______________). The price bid submitted in physical mode shall not be

iv. The Tenderer should invariably indicate the unit end cost price excluding GST

considering all their costs / calculations in the Price bid itself for each item and all sub-

items if any. This is a must. Cost components hidden / furnished elsewhere will not be

considered and will be ignored out rightly.

Seal & Signature of Bidder

v. Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder

intends to supply the goods / services, meaning thereby the bidder has to supply the goods

/ services from the relevant declared / registered place of supply only.

11.3 The bidder’s separation of price components in accordance with above clause No: 11.2 will

be solely for the purpose of the facilitating the comparison of Bids by the owner, for contract

price amendment due to quantity variation and for on account payments (in case of award)

and shall not in any way limit the Owner’s rights.

11.4 The Price quoted by the bidder shall remain firm during the contract period and shall

not be subject to variation on any account or for change in quantity.

11.5 The Bidder shall specifically note that the Tenders are invited on item rate base.

12.0 Bid Security/EMD:

12.1 The bidder shall furnish, as a part of its bid EMD, bid security for an amount of EMD to be

a) 50% OR 100% In the form of crossed DD drawn in favor of Gujarat Energy Transmission

Corporation Limited payable at Vadodara.

b) Remaining 50% amount in form of BG from approved banks of GETCO having validity of

Six months from the date of bid opening of Technical Bid.

12.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which

would warrant the guarantee forfeiture, pursuant to relevant paras elsewhere

The bid guarantee shall be made payable to the Owner without any condition whatsoever.

12.3 Any bid not secured in accordance with Para 23.1 above will be rejected by the Owner as

non-responsive. No exemptions are made in the furnishing of the security.

12.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or

three months-from the date of submission of tender whichever is later.

12.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract

performance guarantee.

12.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies

within thirty days of letter of award of contract)

13.0 Format of Bid:

13.1 The Bidder shall prepare two copies of the bid, clearly marking each “Original bid” and

“Copy of Bid”, as appropriate. In the event of any discrepancy between them the original

shall govern. All the documents furnished in original document shall be furnished in other

copies of Bids.

13.2 The original and all copies of the bid shall be typed or written in indelible ink and shall be

signed by the Bidder or a person or persons duly authorized by the Bidder to sign the

Contract. The letter of authorization shall be indicated by written power-of-attorney

accompanying the bid. All pages of the bid, except for un-amended printed literature, shall

be initiated by the person or persons signing the bid.

Seal & Signature of Bidder

13.3 The Bidders must submit the qualifying data in one original and one duplicate copy as

required in this Instructions to Bidders in separate envelopes sealed and enclosed in the

envelope submitting proposals, super scribed as under :

QUALIFYING DATA FOR THE SUPPLY AND ERECTION OF

ACE(P&C)/Contract/TRB/220/132KV/Asoj S/S /E-498

The bid shall contain no interlineations, erasures or overwriting except as necessary to

correct errors made by the Bidder, in which case such corrections shall be initiated by the

person or persons signing the bid.

13.4 Bids shall be submitted as under: Online submission Only

Cover-I Earnest Money Deposit (Bid-Security), as per relevant clause of SCC duly

signed and Contractor’s covering letter. Tender fee details (as per tender

Cover-II Qualifying Requirements. (Electrical)

Cover-III Technical Bid (Electrical )

Price Bids are not to be submitted with physical documents

All Bid documents duly signed & sealed shall be submitted with technical bid.

Must contain conditions and schedules of Part- III without prices and Technical Data

Requirement Sheets (Cover I, II, III will be collectively called Technical Bid).

All Bid documents duly signed & sealed shall be submitted with technical bid.

14.0 Signature Of Bids:

14.1 The bid must contain the name, residence and place of business of the person or persons

making the bid and must be signed and sealed by the Bidder with his usual signature. The

names of all persons signing should also be typed or printed below the signature.

14.2 Bid by a partnership must be furnished with full names of all partners and be signed with

the partnership name, followed by the signature(s) and designation(s) or the authorized

partner(s) or other authorized representative(s).

14.3 Bids by Corporation/Company must be signed with the legal name of the

Corporation/Company by the President/Managing Director or by the Secretary or other

person or persons authorized to bid on behalf of such Corporation/Company in the matter.

14.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’,

‘Secretary’, ‘Agent’ or other designation without disclosing his Principal will be rejected.

14.5 If it is found that two or more persons who are connected with one another either financially

or as a principal and agent have bid under different names without disclosing their

connection then such bids will be liable for rejection. Satisfactory evidence of authority of

the person signing on behalf of the Bidder shall be furnished with the bid.

14.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

14.7 Bids not conforming to the above requirements of signing may be disqualified and EMD

Seal & Signature of Bidder

15.0 Sealing and marking of bids: Online Submission Only

15.1 Cover-I 1. Bid No.

2. Due date for opening

3. Reference of tender fee & earnest money deposit

Cover-II 1. Bid No.

2. Due date for opening.

3. Qualifying Requirements (Electrical)

Cover-III 1. Bid No.

2. Due date for opening

3. Technical bid (Electrical ) reference and required certificates

Cover-I, Cover-II ,Cover-III shall be individually sealed and super scribed as indicated

above and should be enclosed in the main cover duly sealed and super scribed as Tender

for …………………………………… against Bid No…………… due on……………

containing Cover-I, Cover-II, Cover-III of this tender.

The original Bid and accompanying documents clearly marked “Original” for Cover I, II, III

shall be submitted by the Bidder at the date, time and place specified. In the event of any

discrepancy between the original and the copies, the original shall govern.

PLEASE DO NOT SEND ANY DUPLICATE COPY OF THE BID

The Bid shall be submitted by RPAD or through speed post services at the Office of

the ACE (P&C) GETCO, Bids submitted should be posted with due allowance for any postal

delay. The Bids received after the Due Date and Time of opening are liable to be rejected.

Telegraphic/Telex/Fax/e-mail Bids shall not be entertained.

15.2 The Bidders shall seal the original and each copy of the bid in an inner and an outer

envelope, duly marking the envelopes as “original” and “copy”.

15.3 a. Addressed to the Owner at the following address:

The Additional Chief Engineer (Procurement & Contracts) - GETCO

8th Floor, Sardar Patel Vidyut Bhavan, Race Course,

b. Bear the name of package bid enquiry number, name of the work and the words. “DO

NOT OPEN BEFORE……………………

15.4 The inner envelope shall indicate the name and address of the Bidder to enable the bid to

be returned unopened in case it is declared “late” or “rejected”.

15.5 If the outer envelope is not sealed and marked as required by Clause No: 15.1 the Owner

will assume no responsibility for the bid’s misplacement or premature opening.

15.6 The Bid Security conditions must be submitted in a separate sealed envelope.

16.0 Deadline for submission of bids : online submission only

Seal & Signature of Bidder

16.1 Bids submitted by telex/telegram will not be accepted. No request from any Bidder to the

Owner to collect the proposals from airlines, cargo agent etc. shall be entertained by the

16.2 Bids must be received by the Owner at the address specified under Clause No: 15.3, not

later than the time & date mentioned in the Invitation to Bid.

16.3 The Owner may, at its discretion, extend this deadline for the submission of bids by

amending the Bidding Document in which case all rights and obligations on the Owner and

Bidders previously subject to the deadline will thereafter be subject to the deadline as

17.0 Late Bids : online submission only

17.1 Any bid received by the Owner after the time and date fixed or extended for submission of

bids prescribed by the Owner, will be rejected and not considered for evaluation.

18.0 Modification and withdrawal of bids :

18.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written

notice of the modification or withdrawal is received by the Owner prior to the deadline

prescribed for submission of bids.

18.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and

dispatched in accordance with the provisions of clause No: 15.0. The envelope should

clearly indicate whether the modification is for the Technical bid or the Price bid. No bid

modifications notice by Telex/Grams/Fax shall be entertained by the Owner.

18.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for

submission of bids.

18.4 No bid may be withdrawn in the interval between the deadline for submission of bids and

the expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture of

its bid security.

19.0 Information required with the proposal:

19.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each

principal item of equipment proposed to be furnished and erected. The bid should also

contain drawings and descriptive materials indicating general dimensions, materials from

which the parts are manufactured, principles of operation, the extent of pre-assembly

involved, major construction equipment proposed to be deployed, method of erection and

the proposed erection organizational structure.

19.2 The above information shall be provided by the Bidder in the form of separate sheets,

drawings, enclosed etc. along with soft copy.

19.3 Any bid not containing sufficient descriptive material to describe accurately the equipment

proposed may be treated as incomplete and hence rejected. Such descriptive materials and

drawings submitted by the Bidder will be retained by the Owner. Any major departure from

these drawings and descriptive material submitted will not be permitted during the execution

of the Contract without specific written permission of the Owner.

19.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement

of the equipment or any other matter will not be considered.

Seal & Signature of Bidder

19.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to

provide additional information and data as deemed necessary by the Bidder.

19.6 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment

and materials which will be required for the purpose of erection of equipment and materials

supplied under the Contract.

19.7 In case the ‘Proposal’ information contradicts specification requirements, the specification

requirements will govern, unless otherwise brought out clearly in the technical commercial

deviation schedule.

BID OPENING AND EVALUATION

20.0 Opening of bids by owner:

20.1 The Owner will open the bids in the presence of Bidder’s representatives who choose to

attend on the date and time mentioned for opening of bids in the Invitation to Bid or in

case any extension has been given thereto, on the extended bid opening date and time

notified to all the Bidders who have purchased the bidding document. The Bidder’s

representatives who are present shall sign a register evidencing their attendance.

20.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the

Owner, at his discretion may consider appropriate, will be announced in the Technical Bid

20.3 The price bids of all the “Techno-Commercial” Responsive Bidders shall be opened in the

presence of representatives (up to two per firm) of such bidders who choose to be present.

The date & time of opening the Price Bid shall be intimated to all such qualified bidders by

Fax/Telex, at least one week in advance besides inviting final price bid if found appropriate

after evaluation of Technical bids.

20.4 The Bidder’s name, Bid Price, all discounts if any, modifications in the Price Bid and any

such other details as the Owner, at his discretion, may consider appropriate, will be

announced/ furnished in the Price Bid Opening.

20.5 No electronic recording/transmitting devices will be permitted during Bid opening.

21.0 Purpose of evaluation of bids:

21.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the

technical responsiveness of the bid for the complete scope of the proposal, as covered

under these specifications and documents. All technically responsive bids shall then be

examined to determine the lowest evaluated commercially and technically responsive bids.

22.0 Policy for bids under consideration:

22.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid

and until such time official intimation of award/rejection is made by the Owner to the Bidders.

While the Bids are under consideration, Bidders and/or their representatives and other

interested parties are advised to refrain from contacting by any means, the owner and/or

his employee’s representatives on the matters related to Bids under consideration.

22.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own

ask the Bidder for a clarification of its bid. The request for clarification and the response

shall be in writing and no change in the price or substance of the bid shall be sought, offered

Seal & Signature of Bidder

23.0 Preliminary Examination:

23.1 The Owner will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished,

whether the documents have been properly signed, and whether the bids are generally in

23.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price shall be

corrected. If there is a discrepancy between the total bid amount and the sum of total costs,

the latter shall prevail and the total bid amount will be corrected accordingly. If there is a

discrepancy between words and figures, the amount advantageous to the Owner will

prevail. If the Bidder does not accept the correction of the errors as above, his Bid will be

rejected and the amount of Bid Security will be forfeited. The Bidder should ensure that the

any inconsistency in the prices furnished in the specified prices schedules to be identified

in Bid Form for this purpose, the Owner shall be entitled to consider the highest price for

the purpose of evaluation and for the purpose of award of Contract use the lowest of the

prices in these schedules.

23.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of

each bid to the Bidding Document. For purpose of these Clauses, a substantially responsive

bid is one which conforms to all the terms and conditions of the Bidding Document without

material deviations. A material deviation is one which affects in any way the prices, quality,

quantity or delivery period of the equipment, completion of works or which limits in any way

the responsibilities or liabilities of the Bidder of any right of the Owner as required in these

specifications and documents. The Owner’s determination of a bid’s responsiveness shall

be based on the contents of the bid itself without recourse to extrinsic evidence.

23.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

23.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which

does not constitute a material deviation, provided such waiver does not prejudice or affect

the relative ranking of any Bidder.

24.0 Award Criteria

24.1 The owner will award the contract to the successful Bidder, whose bid has been determined

to be substantially responsive and has been determined as the lowest evaluated bid,

providing further that the Bidder is determined to be qualified to perform the contract

satisfactorily. The Owner shall be the sole judge in this regard.

24.2 In case of award of Contract on a bidder there shall be separate contracts one for Civil

works, second for supply of goods and third for the erection & services works in substations.

24.3 Further, the Owner reserves the right to award separate contracts to two or more parties in

line with the terms and conditions specified in the accompanying Technical Specifications.

25.0 Owner’s right to accept any bid and to reject any or all bids:

25.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process

and reject all bids at time prior to award of contract, any without thereby incurring any liability

to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders

of the grounds for the Owner’s action.

Seal & Signature of Bidder

26.0 Notification of award:

26.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the

Owner will notify the successful Bidder in writing by registered letter or cable or telex or

FAX, to be confirmed in writing by registered letter, that its bid has been accepted.

26.2 The notification of award will constitute the formation of the Contract.

26.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant

clause No: 36 & 38, the Owner will promptly notify each unsuccessful Bidder and will

discharge its bid security, pursuant to Clause No: 12.00.

27.0 Signing of contract:

27.1 At the same time as the Owner notifies the successful Bidder that his bid has been

accepted, the Owner will send the Bidder the detailed of Award, incorporating all

agreements between the parties.

27.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same

with date and return it to the Owner.

27.3 The Bidder will prepare the Contract Agreement as per the proforma prescribed and the

same will be signed within 30 (Thirty) days of notification of Award.

28.0 DEFINITION OF TERMS

28.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor

as per the Contract Agreement signed by the parties, including all attachments and

appendices thereto and all documents incorporated by reference therein.

28.2 ‘Owner’ shall mean the Gujarat Energy Transmission Corporation Limited, Vadodara

or any of its group companies i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL

and shall include its legal representatives, successors and assigns

28.3 ‘Contractor’ or ‘Manufacturer’ shall mean the Bidder whose bid is accepted by the Owner

for the award of the Works and shall include such successful Bidder’s legal representatives,

successors and permitted assigns.

28.4 ‘Sub-Contractor’ shall mean the person named in the Contract for any part of the Works or

any person to whom any part of the Contract has been sublet by the Contractor with the

consent in writing of the Engineer and will include the legal representatives, successors and

permitted assigns of such person.

28.5 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from

time to time for the purpose of the Contract.

28.6 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores

and materials to be provided by the Contractor under the Contract.

28.7 ‘Works’ shall mean and include the furnishing of equipment, labour and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation

including all transportation, handling, unloading and storage at the Site as defined in the

28.8 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the

Contract and such other schedules and drawings as may be mutually agreed upon.

28.9 Site’ shall mean and include the land and other places on, into or through which the works

and the related facilities are to be erected or installed and any adjacent land, paths, street

Seal & Signature of Bidder

or reservoir which may be allocated or used by the Owner or Contractor in the performance

of the Contract.

28.10 The term ‘Contract Price’ shall mean the Firm price quoted by the Contractor in his bid with

additions and/or deletions as may be agreed and incorporated in the Letter of Award and

the contract agreement for the entire scope of the works.

28.11 The term ‘Equipment Portion’ of the Contract price shall mean the ex-works value of the

equipment/Materials supplied include structures, town materials insulators, conducting etc.

28.12 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the

works including erection, testing and putting into satisfactory operation including successful

completion of performance and guarantee tests to be performed at Site by the Contractor

including cost of insurances.

28.13 ‘Manufacturer’s Works’ or ‘Contractor’s Works’, shall mean the place of work used by the

manufacturer, the Contractor, their collaborators/associates or Sub-Contractors for the

performance of the Contract.

28.16 Site Engineer ‘Inspector’ shall mean the Owner owner’s Engineers or any person nominated

by the time to inspect the equipment; stores or Works under the Contract and/or the duly

authorized representative of the Owner.

28.17 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice

issued by the Owner notifying the Contractor that his bid has been accepted.

28.18 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the

28.19 ‘Date of Contract’ shall mean the date on which Notice of Award of Contract/Letter of Award

has been issued.

28.20 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly

defined shall mean calendar day or days of 24 hours each.

28.21 A ‘Week’ shall mean continuous period of seven (7) days.

28.22 Writing’ shall include any manuscript, type written or printed statement, under or over

signature and/or seal as the case may be.

28.23 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’,

‘Requested’, ‘As Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’,

‘Permitted’, or words and phrases of like importance are used the approval, judgment,

direction etc. is understood to be a function of the Owner/Engineer.

28.24 Test on completion shall mean such tests as prescribed in the Contract to be performed by

the Contractor before the work is taken over by the Owner.

28.25 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to

determine and demonstrate capacity, efficiency, and operating characteristics as specified

in the Contract Documents.

28.26 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of

the Works performed under the Contract, after successful commissioning/completion of

Performance and Guarantee Tests, as specified in the accompanying Technical

Specifications or otherwise agreed in the Contract.

28.27 ‘Guarantee Period’/’Maintenance Period’ shall mean the period during which the Contractor

shall remain liable for repair or replacement of any defective part of the works performed

under the Contract.

28.28 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man-

ship which cannot be detected during inspection, testing etc, based on the technology

available for carrying out such tests.

28.29 ‘Drawing’, ‘Plans, shall mean all:

Seal & Signature of Bidder

a) Drawings furnished by the Owner/Consultant as a basis of Bid/Proposals.

b) Supplementary drawings furnished by the Owner/Consultant to clarify and to define in

greater detail the intent of the Contract.

c) Drawings submitted by the Contractor with his bid provided such drawings are

acceptable to the Owner/Consultant.

d) Drawings furnished by the Owner/Consultant to the Contractor during the progress of

e) Engineering data and drawings submitted by the Contractor during the progress of the

work provided such drawings are acceptable to the Engineer/Owner.

28.30 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the

subject matter of the Contract.

28.31 Words imparting the singular only shall also include the plural and vice –versa where the

context so requires.

28.32 Words imparting ‘Person’ shall include firms, companies, corporations and associations or

bodies of individuals, whether incorporated or not.

28.33 Terms and expressions not herein defined shall have the same meaning as are assigned

to them in the Indian Sale of Goods Act (1930), failing that in the Indian Contract Act (1872)

and failing that in the General Clauses Act (1897) including amendments thereof, if any.

In addition to the above the following definitions shall also apply.

a) ‘All equipment and materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

a) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance Security’.

28.34 GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act,

GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and

SGSCT Act, 2017and all related ancilliary legislations.

Seal & Signature of Bidder

28.35 Works contract means a Contract for composite supply and covered under the definition of

Works Contract as defined under Section 2(119) of the CGST Act, 2017 or SGST Act,

and similar provisions, applicable under the UTGST Act, 2017and the IGST Act,

29.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by

provisions in other parts of the Contract.

The goods supplied under this Contract shall conform to the standards mentioned in the

Technical Specifications, and, when no applicable standard is mentioned, to the

authoritative standard appropriate to the goods and such standards shall be the latest

issued by the concerned institution.

31.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices,

correspondences, operating and maintenance instructions, drawings or any other writing

shall be written in English language. The Metric System of measurement shall be used

exclusively in the Contract.

32.0 Price Basis:

32.1 The Price shall be quoted on firm basis except for supply of substation structure

materials (including nut-bolts) for which Price variation will be applicable.

32.2 The Price quoted by the bidder shall remain fixed for all the items except substation

structure materials (including nut bolts); during the bidder's performance of the contract and

shall not be subject to variation on any account save for change in quantity. A bid submitted

with an adjustable price quotation shall be treated as non-responsive and rejected.

For substation structure material(Applicable)

P0 SBLR SBIR Zn W

100 SBLRo SBIRo Zno W0

P = Price payable as adjusted in accordance with the above formula.

P0 = Price quoted/confirmed.

SBLR0 = Price of Steel Blooms- Retail

This price is as applicable for the month, ONE month prior to the date of

SBIR0 = Price of Steel Billets- Retail

This price is as applicable for the month, ONE month prior to the date of

Zn0 = Price of Electrolytic high grade zinc

This price is as applicable for the month, ONE month prior to the date of

Seal & Signature of Bidder

Wo = All India average consumer price index number for industrial workers, as

published by the Labour Bureau, Ministry of Labour, Govt. of India (Base:

This index number is as applicable for the month, THREE months prior to

the date of tendering

SBLR = Price of Steel Bloom-Retail

This price is as applicable for the month, TWO months prior to the date of

SBIR = Price of Steel Billets-Retail

This price is as applicable for the month, TWO months prior to the date of

Zn = Price of Electrolytic high grade zinc

This price is as applicable for the month, TWO months prior to the date of

W= All India average consumer price index number for industrial workers, as

published by the Labour Bureau, Ministry of Labour, Govt. of India (Base:

This index number is as applicable for the month, FOUR months prior to the

date of delivery

21.1 The price variation amount in the ex-works price of fabricated structure members (including

bolts & nuts) calculated by the above formula shall not be subject to any ceiling, whatsoever.

21.2 The price variation formula will be applicable from the date of inspection / waival of

inspection for the material offered.

21.3 The price variation will be applicable during contractual delivery period only. However, any

decrease in the price variation during delayed period shall be applicable.

21.4 Price variation shall not be allowed beyond the original delivery date unless specifically

stated in the time extension letter. As a rule, no price adjustment shall be allowed for the

period of delay for which the supplier is responsible; however purchaser will be entitled for

any decrease in the prices during this delayed period.

21.5 In case of non-publication of applicable indices on a particular month, which happens to be

the applicable month for price variation purpose, the published indices prevailing

immediately prior to the particular month shall be applicable.

21.6 If the price adjustment amount works out to be positive, the same is payable to the contractor

by the owner and if it works out to be negative, the same is to be recovered by the owner

from the contractor.

21.7 No price variation will be allowed on the freight and insurance component of FOR destination

21.8 The supplier has to submit PV bills (Negative / Positive) along with supporting documents /

IEEMA circulars necessary for calculation of PV bills along with bills for payment against SR

Notes. To claim the price variation successful bidder has to submit the supporting

documents duly notary certified copy of IEEMA circulars, PV calculation sheet etc. along

with their invoices.

21.9 The base date for the above Price Variation formula will be first day of the month prior to

opening month of the Tender.

Seal & Signature of Bidder

21.10 In the above price variation formula, subscript “0” refers to indices as on 30 days prior to the

date of Bid opening (referred to base date indices). Subscript “1” refers to the indices as on

60 days prior to date of inspection / waival of inspection of the material offered.’

33.0 Taxes and Duties:

Goods and Service Tax (GST):

33. 1 The F.O.R. Destination prices are excluding GST and Cess as applicable which will

be paid extra on a given taxable goods and/or services within the original contractual

delivery period. The amount and % of GST and Cess as applicable should clearly be

indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST

Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST

Act, UTGST Act and SGSCT Act, 2017 and all related ancilliary legislations).

33. 2 You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund, in respect of such GST and Cess, is claimed by you, it will

be immediately passed on to the COMPANY, without COMPANY making any specific

Claim, for the same, either from the Department or from you.

33. 3 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Compostion

Scheme under GST Act, which should be clearly indicated in the price bid. COMPANY may

at its discretion consider such offer with presumption of highest applicable rate of GST and

Cess prevailing when the price quoted is inclusive of GST and Cess.

33. 4 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must

be clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have

to be borne by the tenderer. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

33. 5 Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further,

any additional liability of GST (later on due to wrong mentioning of GST rate, mis-

interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be

borne by the Supplier/Contractor. However, any refund received by the supplier / contractor

on account of GST charged from the company; such refund shall have to be passed on to

the company, along with interest if any. Such refund along with interest needs to be passed

on suo-moto by the supplier / contractor.

33. 6 Further, the Company has a right to recover the amount of GST along with penal interest

at the rate of 15% per annum if GST charged is not paid / short paid to the government or

fail to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier

/ Contractor within the stipulated time limit.

33. 7 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GETCO’s statutory variation clause shall apply.

33. 8 INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion

of any other additional item of their inputs / input services under the ambit of the Input Tax

Credit provisions under the GST Act, subsequent to the date of submission of the offer, the

Seal & Signature of Bidder

same should be passed on to COMPANY and you should inform such changes to

COMPANY from time to time.

33. 9 GST, other taxes and other levies and duties including custom duty solely in respect of the

transaction between the owner and the contractor under this contract, if any, shall be

included in the bid price. These shall also be indicated separately wherever applicable as

mentioned in the Tender .

33. 10 As regards the income Tax, surcharge on income tax and any other corporate tax, including

GST if any the owner shall not bear any tax liability whatsoever. The bidder shall be liable

and responsible for payment of such taxes as attracted under the provisions of the law.

33. 11 Notwithstanding the tax liabilities as per the sub-clause 35.10 above the owner shall have

the right to make deduction at source from the amounts payable to the contractor in respect

of Income Tax (on the cost of items of supply included in the works contract) as may be

mandatory in terms of the law. The owner shall not bear any liability in this regard but shall

issue necessary certificate in respect of such deduction made.

33. 12 Whenever concessional rate of GST is indicated by the bidders, it shall be confirmed

whether any increase in the rates that becomes applicable during the performance of the

contract would be absorbed by the supplier. Bidder shall note that in case of absence of

such confirmation; the tenders will be evaluated taking into account the maximum rate of

GST applicable.

33. 13 In case any tax or duty is newly introduced by the Government applicable for this contract

with effect from the next day of the date submission of the bid and if the contractor is

required to pay additional tax or duty, then the owner shall reimburse the contractor the

additional tax or duty so paid by the contractor against submission by the contractor of

documentary evidence to the satisfaction of the owner. This provision will not be applicable

to transaction between the contractor and his sub-suppliers, sub-contractors for raw

materials etc and will be applicable only to the direct transactions between the contractors

and owner. Besides the said statutory variation, no other statutory variation shall be payable

33. 14 The owner’s liability for all taxes and duties including GST under the contract shall be limited

to those indicated by the Bidder in the Bid Proposal Sheets, subject to the statutory

variations and variations as per Clause No. 35.9.

33. 15 If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or

reduced by reasons of the making, passing or promulgation of any law after the date of

submission of bid or by any order, regulation or bye-law having the force of law the amount

of such increase or reduction shall be added to or deducted from the “Contract Price” as

the case may be for direct transactions between contactor & owner. It is the Bidders

responsibility to furnish details of taxes, duties, levies etc. applicable as on the date of

submission of the bid.

33. 16 No claim for any increase towards the statutory variation regarding enhancement of existing

tax or duty or introduction of a new tax or duty applicable shall be entertained by the Owner

during the extended period of contract, if any, provided the extension of the contract is

required by causes attributable to the contractor. However, the decrease in any

taxes/duties shall be passed on to GETCO.

33. 17 The provision of statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty will be applicable only to the direct transaction between

the contractor and the owner.

33. 18 Before quoting, the bidder may ascertain from the concerned tax authorities of Government

for the applicability of Entry Tax, GST etc. in respect of this work and include the same in

Seal & Signature of Bidder

the quoted price. No separate claim in this regard will be entertained by the Owner, as it is

the responsibility of the Bidder to pay all these taxes.

34.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed

against the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor

shall be responsible for payment of all Indian duties, levies and taxes including GST

lawfully assessed against the Contractor for his personal income & property only.

35.0 Price Inclusions (including Taxes & Duties) :

35.1 GOODS AND SERVICE TAX (GST): GST and Cess as applicable shall be payable/

receivable as mentioned in clause no.33 of GCC supra

35.2 The prices quoted shall be all inclusive of freight, transportation, loading, –unloading

& stacking at site of materials supplied by Contractor as well as owner supplied item if

35.3 No extra payment toward any type of templates and erection tools /materials will be

35.4 Statutory Variations:

Any statutory increase or decrease in the taxes and duties including GST and Cess

as applicable or in the event of introduction of new tax/cess or cessation of

existing tax/cess subsequent to suppliers offer if it takes place within the original

contractual delivery date will be to COMPANY’s account subject to the claim being

supported by documentary evidence. However, if any decrease takes place after the

contractual delivery date, the advantage will have to be passed on to COMPANY.

35.5 Income Tax

Income-tax at source at the prevailing rate will be deducted from bills in accordance with the

provision of Income-Tax Laws and to that effect a certificate will be issued to the contractor.

36.0 CONTRACT PERFORMANCE GUARANTEE

36.1 As a contract performance security, the successful bidder, to whom the work is awarded,

shall be required to furnish a performance guarantee as per clause No. 38 in form of Bank

guarantee from a Public Sector Indian bank/Scheduled, Commercial Bank in the form to be

furnished and it shall guarantee the faithful performance of the Contract in accordance with

the terms and conditions specified in these documents and specifications.

36.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The successful Bidder guarantees the successful and satisfactory operation of the

equipment furnished and erected under the Contract, as per the specifications and

b) The successful Bidder further guarantees that the equipment provided by him/his sub-

vendors and installed by him shall be free from all defects in design, material and

workmanship and shall upon written notice from the Owner fully remedy free of

expenses to the Owner such defects as developed under the normal use of the said

equipment within the period of guarantee specified in the relevant clause of the General

Terms and Conditions in the Part-I.

36.3 The Contract Performance Guarantee is intended to secure the performance of the entire

contract. However, it is not to be construed as limiting the damages under clause entitled

“Equipment Performance Guarantee” in Technical Specifications, Part-II and damages

stipulated in other clauses in the Bid documents.

36.4 The Contract performance guarantee will be discharged without any interest on successful

completion of order and only after the performance guarantee condition is fulfilled. The

Seal & Signature of Bidder

Contractor shall furnish Contract Performance Guarantee(s) for the proper fulfillment of the

Contract in the prescribed form within fifteen(15) days of “Notice of Award of Contract”. The

performance guarantee(s) shall be as per terms prescribed.

GUARANTEES & LIABILITIES

37.1 The Contractor shall warrant that the whole project, in accordance with the Contract

documents and free from defects in material/equipment and workmanship for a period of

twenty four (24) calendar months commencing immediately upon the satisfactory

commissioning of the project and issuance of Taking Over Certificate (TOC). The

Contractor’s liability shall be limited to the replacement of any defective parts in the

equipment of his own manufacture or those of his Sub-Contractors under normal use and

arising solely from faulty design, materials and/or workmanship provided always that such

defective parts are repairable at the site and are not in meantime essential in the

commercial use of the equipment. Such replaced/defective parts shall be returned to the

Contractor unless otherwise arranged. No repairs or replacement shall normally be carried

out by the Engineer when the equipment is under the supervision of the Contractor’s

Supervisory Engineer.

37.2 In the event of any emergency where in the judgment of the Engineer, delay would cause

serious loss or damages, repairs or adjustment may be made by the Engineer or a third

party chosen by the Engineer without advance notice to the Contractor and the cost of such

work shall be paid by the Contractor. In the event such action is taken by the Engineer, the

Contractor will be notified promptly and he shall assist wherever possible in making

necessary corrections. This shall not relieve the Contractor of his liabilities under the terms

and conditions of the Contract.

37.3 If it becomes necessary for the Contractor to replace or renew any defective portions of the

works the provision of this clause shall apply to portion of the works so replaced or renewed

until the expiry of twelve (12) months from the date of such replacement or renewal. If any

defects are not remedied within a reasonable time, the Engineer may proceed to do the

work at the Contractor’s risk and cost but without prejudice to any other rights which the

Owner may have against the Contractor in respect of such defects.

37.4 The repaired or new parts will be furnished and erected free of cost by the Contractor. If

any repair is carried out on his behalf at the site, the Contractor shall bear the cost of such

37.5 The cost of any special or general overhaul rendered necessary during the maintenance

period due to defects in the equipment or defective work carried out by the Contractor, the

same shall be borne by the Contractor.

37.6 The acceptance of the equipment by the Engineer shall in no way relieve the Contractor of

his obligations under this clause

37.7 In the case of those defective parts, which are not repairable at site but are essential for the

commercial operation of the equipment, the Contractor and the Engineer shall mutually

agree to a programme of replacement or renewal, which will minimize interruption to the

maximum extent in the operation of the equipment.

37.8 At the end of the guarantee period, the Contractor’s liability ceases except for latent

defects. For latent defects, the Contractor’s liability as mentioned in Clause Nos.

through 37.7 above, shall remain till the end of 5 years from the date of completion of

guarantee period.

In respect of goods supplied by Sub-Contractors to the Contractor where a longer guarantee

is provided by such Sub-Contractor, the Owner shall be entitled to the benefits of such longer

Seal & Signature of Bidder

37.9 The provisions contained in this clause will not be applicable: a) If the Owner has not used

the equipment according to generally approved industrial practice and in accordance with

the conditions of operations specified and in accordance with operating manuals, if any. b)In

cases of normal wear and tear of the parts to be specifically mentioned by the Contractor in

37.10 The Guarantee period for individual equipment / item indicated in the tender

specification remains unchanged and shall have to be adhering to as indicated below.

220KV & 132 CT & PT–You have to give assurance for trouble free and maintenance free

performance for a period of 60 Months from the date of receipt of stores. During this period,

the CTs /PTs shall be repaired/reconditioned/replaced free of cost immediately in case of

38.0 Performance Guarantee:-

“The successful bidder shall have to submit the performance guarantee in the form of Bank

Guarantee worth 10% of the total contract value (end cost) to cover the entire execution.

The Performance Bank Guarantee (covering the execution of the contract) will be returned

ONLY on successful commissioning & issuance of TOC including material reconciliation &

as built drawings and on receipt of the Bank Guarantee towards Warranty worth 10% of the

total contract value(end cost), which will be retained till completion of the Guarantee period.

These Bank Guarantees shall be applicable for all the bidders irrespective whether they are

SSI/NSIC units.”

The above performance guarantee, to be submitted by successful tenderer, towards

execution period, is for the satisfactory execution of the contract.

Whereas the performance guarantee, to be submitted by successful tenderer, towards

warrantee, is for satisfactory performance of the materials which should be valid for

12/18/24/36/48/60 months from the date of commissioning OR 18/24/30/42/54/66 months

from the last date of delivery of supply whichever is earlier OR whatever applicable as per

technical specification

If the full Performance Guarantee amount / BG is not paid / submitted within

(Fifteen) days after the receipt of the order , then the order will be outrightly cancelled

at the risk & cost of the Tenderer (at the discretion of the Corporation) and without

entering into any correspondences and this will be binding on the Tenderer.

39.0 Time Schedule:

39.1 The basic consideration and the essence of the Contract shall be strict adherence to the

time schedule for performing the specified works.

39.2 The Owner’s requirements of completion schedule for the Works are mentioned in the

accompanying Special Conditions of Contract.

39.3 The completion schedule as stated in the special conditions of contract shall be one of the

major factors in consideration of the bids.

39.4 The owner reserves the right to request for a change in the work schedule during pre- award

discussions with successful bidder.

39.5 The successful bidder will be required to prepare detailed PERT Network/ detailed M.S.

Project Bar chart and finalise the same with the owner as per the requirement of Clause no

40.0 TIME – THE ESSENCE OF CONTRACT

40.1 The time and the date of completion of the Contract as stipulated in the Contract by the

Owner without or with modifications, if any, and so incorporated in the Letter of Award, shall

be deemed to be the essence of the Contract. The Contractor shall so organize his

resources and perform his work as to complete it not later than the date agreed to.

Seal & Signature of Bidder

40.2 The Contractor shall submit a detailed PERT network/bar chart within the time frame

agreed consisting of adequate number of activities covering various key phases of the work

such as design, procurement, manufacturing, shipment and field erection activities within

fifteen (15) days of the date of Notification of Award. This network shall also indicate the

interface facilities to be provided by the Owner and the dates by which such facilities are

needed. The Contractor shall discuss the network so submitted with the Owner and the

agreed network shall form part of the Contract documents. During the performance of the

Contract, if in the opinion of the Engineer, proper progress is not maintained, suitable

changes shall be made in the Contractor’s operations to ensure proper progress without

any cost implication to the Owner. The interface facilities to be provided by the Owner in

accordance with the agreed network shall also be reviewed while reviewing the progress of

the Contractor.

40.3 Based on the above agreed network/bar chart fortnightly reports shall be submitted by the

Contractor as directed by the Engineer.

40.4 Subsequent to the finalization of the network, the Contractor shall make available to the

Engineer a detailed manufacturing programme in line with the agreed Contract network.

Such manufacturing programme shall be reviewed, updated and submitted to the Engineer

every month thereafter.

40.5 The above bar charts/manufacturing programme shall be compatible with the Owner’s

computer environment and furnished to the Owner on such media as may be desired by

40.6 If the progress is found low, GETCO reserves the right to get the work executed through

any other agency at the risk & cost of contractor without assigning any reason(s) and/or

41.0 PENALTY FOR DELAY:

41.1 The tenderer should note that the completion time allowed for carrying out the work should

be strictly observed. Any delay that may take place in supply, erection and civil beyond

Contractual period stated shall be subject to the penalty at the rate of ½ % per week or part

there of plus GST as applicable on delayed portion, with a ceiling of 10 % of the total contract

value plus GST as applicable. For calculating the delayed portion date of actual receipt of

material at store shall be considered.

41.2 The penalty plus GST as applicable will be deducted from bills payable either against this

contract or from any Bank Guarantee or any other amount payable under any other contract

with the GETCO.

41.3 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner

shall be entitled to deduct the amount of Penalty for delay from the amounts payable

to the Contractors under any bills raised under this contract or any other amount

payable under any other contract with the GUVNL and its Subsidiary companies i.e.

GETCO, GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGCVL. It is permissible for the

Owner to adjust the amount of Penalty of delay against any Bank Guarantee furnished by the

Contractor under this contract or any other contract with GUVNL and/or its subsidiary

42.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

42.1 In case the Contractor’s performance is delayed due to any act of omission on the part of

the Owner or his authorized agents, then the Contractor shall be given due extension of

time for the completion of the Works, to the extent such omission on the part of the Owner

has caused delay in the Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the

Engineer shall be final.

42.2 In addition, the Contractor shall not be entitled to any claim whether demonstrable or

reasonable compensation if such delays have resulted in any increase in cost

Seal & Signature of Bidder

43.0 Presentation of Bills

43.1 For supply : Monthly Bills for supply items for 80% value i.e. Ex-Works price with 100%

F&I and GST in original with one copy shall be submitted to Dy. CAO (Bills), at Corporate

Office for passing and processing for payment at Corporate Office. One copy of such bill is

to be submitted to Engineer in-charge i.e. concerned EE(Const) for their record &

preparation of all relevant documents.

43.2 10% payment out of balance 20% shall be released on completion of Sub –Station work,

handing over and acceptance by the Site Engineers in charge after rectification work if any

and settlement of material account according to actual quantity utilized for completion of

work. Bill for this payment shall be raised to Dy. CAO (Bills), Corporate Office with copy to

concern Ex. Engr. (Const).

43.3 Balance 10% payment for supply shall be released only after finalization of material account

and passing of final bill only. The contractor has to submit the final bill along with the material

consumption statement and other required data of the work carried out within 3 months from

the date of completion of work.

43.4 For Erection & Civil works: Monthly R.A Bills for erection 90% value of work executed and

GST in original with one copy shall be submitted to concerned EE(Const) for passing and

processing for payment.

43.5 Balance 10% payment for erection shall be released only after finalization of material

account and passing of final bill only. The contractor has to submit the final bill along with

the material consumption statement and other required data of the work carried out within

3 months from the date of completion of work.

43.6 All the bills in accordance with the above clauses must be submitted with the following

a) Item wise work done during billing period.

b) Item wise cumulative work done.

c) Account for material consumed and balance stock.

43.7 For non-submission or part submission of above information, an additional 5% amount of

the respective RA bill shall be withheld and shall only be released at the time of final bill.

CONTRACT SECURITY AND PAYMENTS

44.1 The payment to the Contractor for the performance of the works under the Contract will be

made by the Owner as per the guidelines and conditions specified herein. All payments

made during the Contract shall be on account payments only. The final payment will be

made on completion of all Works and on fulfillment by the Contractor of all his liabilities

under the Contract.

44.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

44.3 Further the payment shall be subject to fulfilling of following conditions:

The modality of payment/ reimbursement of welfare cess will be as under.

 On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act

and submit the documentary evidence to the concern office.

 Before release of payment of first R.A.Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

Seal & Signature of Bidder

 Before release of payment of subsequent R.A.Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A.Bill.

 Before release of payment of Final Bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A.Bill as well as the final bill.

 If the R.A.Bill happens to be first and final bill, then before release of payment, contractor

has to submit documentary evidence of registration under Welfare Cess Act and evidence

of payment of welfare cess.

 The welfare cess shall be reimbursed to the contractor on submission of copy of

documentary evidence of payment by observing due formalities.

45.0 Payment Schedule

schedule shall be based on approved drawings & BOQ.

The tender BOQ is indicative. Supply & Erection of quantities shall be as per approved

Drgs. & BOQ and excess shall not be accepted.

45.1 Application for Payment

The Contractor shall submit application for the payment.

45.2 Each such application shall state the amount claimed and shall set forth in detail, in the

order of the Payment Schedule, particulars of the Works including the Works executed at

Site and of the equipment shipped/brought on to the site pursuant to the Contract up to the

date mentioned in the application and for the period covered since the last preceding

certificate, if any.

45.3 Every interim payment certificate shall certify the Contract value of the Works executed up

to the date mentioned in the application for the payment certificate, provided that no sum

shall be included in any interim payment certificate in respect of the works that, according

to the decision of the Engineer, does not comply with the Contract.

45.4 Mode of Payment

45.5 Payment due on dispatch of equipment shall be made by the Owner through Owner’s Bank

or directly to the Contractor as per the payment schedule.

45.6 The payment of test charges, if any, payment, taxes and duties (whenever admissible)

inland transportation (including port handling), insurance and the erection portion of the

Works shall be made direct to the Contractor by the Owner.

45.7 All payments under the Contract shall be made as stipulated in the Contract after signing

the Contract Agreement. The payments linked with the dispatch of materials shall only be

made after production of all dispatch documents as specified in the relevant Contract

conditions which will interalia include the Material Inspection Clearance Certificate issued

Progressive payments linked with erection shall only be made after the issue of certificates

by the Engineer, one for the quantum of work completed and the other for the successful

completion of quality check points involved in the quantum of work billed.

45.8 Billing and breakup: Price breakup for supply items will be considered only for billing

purpose & not for actual payment. Payment for equipments supplied shall be released as

45.9 Inland Transportation & Insurance

Inland transportation (including port handling) and inland insurance charges shall be paid

to the Contractor on pro-rata to the value of the equipment received at site and on

Seal & Signature of Bidder

production of the invoices by the Contractor. However, wherever equipment wise inland

transportation charges have been called for in the ‘Bid Proposal Sheets’ and have been

furnished by the Contractor, the payment of inland transportation charges shall be made

after receipt of equipment at site based on the charges thus identified by the Contractor in

his Proposal and incorporated in the Contract. The aggregate of all such pro-rata payments

shall however not exceed the total amount quoted by the Bidder in his bid and incorporated

shall however not exceed the total amount quoted by the Bidder in his bid and incorporated

in the Contract.

46.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses which the Owner may have paid, for which under the

Contract the Contractor is liable, or any other retention award will be claimed by the Owner.

All such claims shall be billed by the Owner to the Contractor regularly as and when they

fall due. Such bills shall be supported by appropriate and certified vouchers or explanations,

to enable the Contractor to properly identify such claims. Such claims shall be paid by the

Contractor within thirty (30) days of the receipt of the corresponding bills and if not paid by

the Contractor within the said period, the Owner may then deduct the amount, from any

monies due or becoming due by him to the Contractor under the Contract or may be

recovered by sections of Law or otherwise.

47.0 Terms of Payment

The payment for materials to be supplied and erected shall be made as under only after

execution of the contract documents/furnishing of Security Deposit and on execution of

substation work.

47.1 For supply

(i) 80% of supply value for each consignment of Sub-Station material including accessories

on submission of invoice along with 100% GST, duties, F & I shall be paid from corporate

office within 30 days from actual material receipt date mentioned in SR Note after verifying

the following documents.

A. Tax invoice.

B. Delivery challan.

C. Endorsed RR / LR copy.

D. Dispatch clearance certificate / letter wherever applicable.

E. E Way Bill, if applicable

(ii) 10% payment out of balance 20% shall be released from corporate office on completion

of sub-station work, handing over and preliminary acceptance certificate issued by the site

engineers in charge after rectification work if any and settlement of material account

according to actual quantity utilized for completion of S/S. Supply to be made as per

approved drawing/ BOQ.

(iii) Balance10% of supply value shall be paid from corporate office on successful

commissioning of Sub-Station against completion certificate and only after settlement of

material account statement of items supplied, used, erected and successful commissioning

is settled for complete job and will be released only after passing of final bill.

(iv) Welfare Cess

The modality of payment/ reimbursement of welfare cess will be as under.

 On receipt of A/T, the contractor / bidder will get them registered under Welfare

Cess Act and submit the documentary evidence to the concern office.

 Before release of payment of first R.A.Bill, the contractor has to submit the

documentary evidence of registration. Only thereafter, the bill will be processed for

Seal & Signature of Bidder

 Before release of payment of subsequent R.A.Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A.Bill.

 Before release of payment of Final Bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A.Bill as well as the final bill.

 If the R.A.Bill happens to be first and final bill, then before release of payment, contractor

has to submit documentary evidence of registration under Welfare Cess Act and evidence

of payment of welfare cess.

 The welfare cess shall be reimbursed to the contractor on submission of copy of

documentary evidence of payment by observing due formalities.

47.2 For Erection works

(i) 90% payment of amount claimed covering various activities such as excavation, foundation,

erection, earthing, stringing of bus bar and earthwire including insulator hoisting works against

R.A. bills duly certified by EIC within 30 days from the date of R.A. bill.

(ii) Balance 10% of erection value shall be paid against commissioning of Sub-Station only

after settlement of material account statement of items supplied, used, erected and successful

commissioning of Sub-Station line the same amount will be release in final bill only and

payment will be made only after passing of final bill.

(iii) If net payable amount is more than Rs 5.0 Lacs, payment will be released from circle

office/corporate office.

(iv) Welfare Cess

The modality of payment/ reimbursement of welfare cess will be as under.

 On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concern office.

 Before release of payment of first R.A.Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

 Before release of payment of subsequent R.A.Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A.Bill.

 Before release of payment of Final Bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A.Bill as well as the final bill.

 If the R.A.Bill happens to be first and final bill, then before release of payment, contractor has

to submit documentary evidence of registration under Welfare Cess Act and evidence of

payment of welfare cess.

 The welfare cess shall be reimbursed to the contractor on submission of copy of documentary

evidence of payment by observing due formalities.

48.0 TAKING DELIVERY AND INSURANCE:

48.1 The contractor has to keep S/S materials in safe custody and transport to the respective sites

and will be fully responsible for any damage to or loss of all materials at any stage during

transportation or erection till taking over of the S/S by GETCO.

48.2 The Contractor has to open site store and ensure for safe custody of all the stored materials

at his own cost.

48.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable

security arrangements at his own cost to ensure the protection of all materials, equipment

and works from theft, fire pilferage and any other damages and loss. It shall be the

responsibility of the contractor to arrange for security till the works are finally taken over by the

48.4 STORAGE-CUM-INSURANCE:-The contractor shall take suitable storage-cum-erection

insurance cover at his cost to the extent of 100 % cost of S/S materials, which are required to

Seal & Signature of Bidder

complete the S/S. Contractor shall have to take comprehensive insurance policy against any

loss, damage, theft, pilferage, fire etc. for the complete period of storage, erection and

commissioning up to the time of taking over of the S/S by GETCO. The Contractor shall deal

directly and pursue the claim with the Insurance Company and shall be responsible in regard

to maintenance of all insurance coverage as well as for settlement of claim. The proof of

insurance policy taken by the successful Contractor shall be furnished to Engineer-In-Charge.

In absence of the above insurance policy, R.A. Bill payment will be with held.

48.5 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to

lodge, pursue and settle all the claims with the Insurance Company for all items, materials and

the GETCO shall be kept informed about it. Contractor shall replace the lost / damaged

materials / items promptly irrespective of the settlement of the claims by underwriter and ensure

that the work progress is as per agreed schedule. The loss, if any, such replacement will have

to be borne by the Contractor and GETCO will not entertain any claim / representation in this

regard. However it will be contractor's responsibility to insure the entire project till the S/S is

taken over by the GETCO.

49.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in

Clauses titled Insurance Bidder’s attention is specifically invited to these clauses. Bid price

shall include all the costs in fulfilling all the insurance liabilities under the Contract.

49.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be

pertinent to the Works and obligatory in terms of law to protect his interest and interests of

the Owner against all perils detailed herein. The form and the limit of such insurance as

defined herein together with the under-writer in each case shall be acceptable to the Owner.

However, irrespective of such acceptance, the responsibility to maintain adequate

insurance coverage at all time during the period of Contract shall be of Contractor alone.

The Contractor’s failure in this regard shall not relieve him of any of his contractual

responsibilities and obligations. The insurance covers to be taken by the Contractor shall

be in the joint name of the Owner and the Contractor. The Contractor shall, however, be

authorized to deal directly with Insurance Company or Companies and shall be responsible

in regard to maintenance of all insurance covers. Further the insurance should be in freely

convertible currency.

49.2 Any loss or damage to the equipment during handling, transportation, storage, erection,

putting into satisfactory operation and all activities to be performed till the successful

completion of commissioning of the equipment shall be to the account of the Contractor.

The Contractor shall be responsible for preference of all claims and make good the

damages or loss by way of repairs and/or replacement of the equipment, damaged or lost.

The transfer of title shall not in any way relieve the Contractor of the above responsibilities

during the period of Contract. The Contractor shall provide the Owner with copy of all

insurance policies and documents taken out by him in pursuance of the Contract. Such

copies of documents shall be submitted to the Owner immediately after such insurance

coverage. The Contractor shall also inform the Owner in writing at least sixty (60) days in

advance regarding the expiry/cancellation and/or change in any of such documents and

ensure revalidation, renewal etc., as may be necessary well in time.

49.3 The perils required to be covered under the insurance shall include, but not be limited to

fire and allied risks, miscellaneous accidents (erection risks) workman compensation risks,

loss or damage in transit, theft, pilferage, earth quake, riot and strikes and malicious

damages, civil commotion, weather conditions, accidents of all kinds, etc. The scope of

such insurance shall be adequate to cover the replacement/reinstatement cost of the

equipment for all risks up to and including delivery of goods and other costs till the

equipment is delivered at Site. The insurance policies to be taken should be on replacement

value basis and/or incorporating escalation clause. Notwithstanding the extent of insurance

cover and the amount of claim available from the underwriters, the Contractor shall be liable

Seal & Signature of Bidder

to make good the full replacement/rectification value of all equipment/materials and to

ensure their availability as per project requirements.

49.4 All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the Owner may from

time to time, during the pendency of the Contract, ask the Contractor in writing to limit the

insurance coverage, risks and in such a case, the parties to the Contract will agree for a

mutual settlement, for reduction in Contract price to the extent of reduced premia amount.

The Contractor, while arranging the insurance shall ensure to obtain all discounts on premia

which may be available for higher volume or for reason of financing arrangement of the

49.5 The clause entitled ‘Insurance’, covers the additional insurance requirements for the portion

of the works to be performed at the Site.

50.0 Contract Quality assurance:

50.1 The Bidder shall include in his proposal the Quality Assurance Programme containing the

overall quality management and procedures which he proposes to follow in the performance

of the Works during various phases as detailed in relevant clause of the General Technical

50.2 At the time of Award of Contract, the detailed Quality Assurance Programme to be followed

for the execution of the Contract will be mutually discussed and agreed and such agreed

Programme shall form a part of the Contract.

50.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are

being supplied. Such details shall be accompanied by their list of previous supplies made

performance reports etc. However, in case of orders are placed, specific approval shall be

obtained from the owner for the vendor supplied materials. The quality assurance program

shall be furnished for each material separately for approval.

51.0 Erection Tools And Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special

equipment tools & tackles etc. which he proposes to bring to site for the purpose of erection,

handling, testing and commissioning including performance and guarantee tests of the

equipment. However such tools tackles brought to the site for purpose of erection, handing

testing & commissioning shall remain property of the contractor and can be taken back after

completion of the work.

52.0 Brand Names:

52.1 The specific reference in these specifications and documents to any material/equipment by

brand name make or catalogue number shall be construed as establishing standards of

quality and performance and not as limiting competition. However, Bidders may offer other

similar material/equipment provided they meet the specified standard, design and

performance requirements. The Bidder shall furnish adequate technical information about

such alternative material equipment to enable the Owner to determine its acceptability. The

Owner shall be the sole judge on the acceptability or otherwise of such alternatively

material/equipment.

52.2 The bidder shall note that standards for workmanship material and equipment, and

reference to brand name of catalogue numbers designed by the Owner in its Technical

Specifications are intended to be descriptive only and not restrictive. The Bidder may

substitute alternative standards, brand name and/or catalogue numbers in its bid, provided

that it demonstrates to the Owner’s satisfaction that the substitutions are substantially

equivalent or superior to those designed in the Technical Specification.

Seal & Signature of Bidder

53.0 CONTRACT DOCUMENTS

53.1 The term Contract Documents shall mean and include the following which shall be deemed

to form an integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, General Terms

and Conditions of Contract and all other documents included under Part I and the

Special Conditions of Contract.

b) Specifications of the equipment to be furnished and erected under the Contract as

brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters

of clarifications thereto between the Contractor and the Owner prior to the Award of

Contract except to the extent of repugnancy.

d) All the materials, literature, data and information of any sort given by the Contractor

along with his bid, subject to the approval of the Owner /Consultant.

e) Letter of Award and any agreed variations of the conditions of the documents and

special terms and conditions of Contract, if any.

53.2 In the event of any conflict between the above mentioned documents the matter shall be

referred to the Engineer whose decision shall be considered as final and binding upon the

54.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

54.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract,

or any provision thereof, or any specification, plan, drawing, pattern, sample or information

furnished by or on behalf of the Owner in connection therewith, to any person other than a

person employed by the Contractor in the performance of the Contract. Disclosure to any

such employed person shall be made in confidence and shall extend only so far as may be

necessary for the purpose of such performance.

54.2 The Contractor shall not, without the Owner’s prior written consent, make use of any

document or information enumerated in various Contract documents except for the purpose

of performing the Contract.

54.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in

any other medium, photographs or other reproduction of the Works under this Contract, or

descriptions of the site, dimensions, quantity, quality or other information, concerning the

works unless prior written permission has been obtained from the Owner.

54.4 Any document, other than the Contract itself, enumerated in various Contract documents

shall remain the property of the Owner and shall be returned (in all copies) to the Owner on

completion of the Contractor’s performance under the Contract if so required by the Owner.

55.0 CONSTRUCTION OF THE CONTRACT

55.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered

into will be treated as a works contract for Civil, Supply and Erection work. However,

Separation of the Contract into Supply of Goods, Services and Civil Work, is only for

convenience and better economical management and for the ease of Accountancy

but the entire Contract, is to be assessed under GST Law, as a contract for composite

supply under the category of Works Contract, which is, as per the provisions of

Section 2(30), read with, Section 2(119), further read with, Paragraph 6(a) of the

Seal & Signature of Bidder

Schedule II to the CGST Act, 2017 or SGST Act, 2017 and similar provisions,

applicable under the UTGST Act, 2017and the IGST Act, 2017 and the entire activity,

would be subjected to levy of Tax, at the rate of 9% CGST + 9% SGST or 18% IGST,

under the GST Law. However, Classification Codes for different segments or portions

of the Works Contract, may be specified separately, in the Supplies, with a final

common Classification Code of Works Contract Service.

55.2 In case of divisible supply and erection Contract, or where the Owner hands over his

equipment to the Contractor for executing, then the Contractor shall at the time of taking

delivery of the equipment/dispatch documents be required to execute an Indemnity Bond in

favour of the Owner in the form acceptable to the GETCO for keeping the equipment in safe

custody and to utilize the same exclusively for the purpose of the said Contract. Samples

of proforma for the Indemnity Bond will be furnished during award of Contract.

55.3 The Contract shall in all respects be construed and governed according to Indian Laws.

55.4 It is clearly understood that the total consideration for the Contract(s) has been broken up

into various components only for the convenience of payment under the Contract(s) and for

the measurement of deviations or modifications under the Contract(s).

56.0 JURISDICTION OF CONTRACT

56.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of

Vadodara shall have exclusive jurisdiction in all matters arising under this Contract.

57.0 EXECUTION OF CONTRACT:

57.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of

the final agreement to the Contractor for his scrutiny and approval.

57.2 The Agreement, unless otherwise agreed to, shall be signed within 30 days of the

acceptance of the Letter of Award, at the office the Owner at Vadodara on a date and time

to be mutually agreed. The Contractor shall provide for signing of the Contract, Performance

Guarantee, appropriate power of attorney and other requisite materials. In case the

Contract is to be signed beyond the stipulated time, the Bid Guarantee submitted with the

Proposal will have to be extended accordingly.

57.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided

with one signed original and the rest will be retained by the Owner.

57.4 The Contractor shall provide free of cost to the Owner all the Engineering data, drawings,

and descriptive materials submitted with the bid including soft copy, to form a part of the

Contract immediately after issue of Letter of Award .

57.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the

Owner with copies of agreement within fifteen (15) days after the signing of the Contractor.

58.0 ENFORCEMENT OF TERMS

58.1 The failure of either party to enforce at any time any of the provisions of this Contract or any

rights in respect thereto or to exercise any option therein provided, shall in no way be

construed to be a waiver of such provisions, rights or options or in anyway to affect the validity

of the Contract. The exercise by either party of any of its rights herein shall not preclude or

prejudice either party from exercising the same or any other right it may have under the

59.0 COMPLETION OF CONTRACT

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59.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract

shall be deemed to have been completed on the expiry of the guarantee period as provided

for under the clause entitled ‘Guarantee’

60.0 REPLACEMENT OF DEFECTIVE PARTS AND MATERIALS

60.1 If during the performance of the Contract, the Engineer shall decide and inform in writing to

the Contractor that the Contractor has manufactured any equipment, material or part of

equipment unsound and imperfect or has furnished any equipment inferior to the quality

specified, the Contractor on receiving details of such defects or deficiencies shall at his own

expense within seven (7) days of his receiving the notice, or otherwise, within such time as

may be reasonably necessary for making it good, proceed to alter, reconstruct or remove

such works and furnish fresh equipment/materials up to the standards of the specifications.

In case, the Contractor fails to do so, the Engineer may on giving the Contractor seven (7)

days notice in writing of his intentions to do so, proceed to remove the portion of the works

so complained of and at the cost of the Contractor perform all such Works or furnish all

such equipment/ material provided that nothing in this clause shall be deemed to deprive

the Owner of or affect any rights under the Contract which the Owner may otherwise have

in respect of such defects and deficiencies.

60.2 The Contractor’s full and extreme liability under this clause shall be satisfied by the payment

to the Owner of extra cost, of such replacement procured including erection as provided for

in the Contract, such extra cost being the ascertained difference between the price paid by

the Owner for such replacements and the Contract Price by portion for such defective

equipment/materials/works and repayments of any sum paid by he Owner to the Contractor

in respect of such defective equipment/material. Should the Owner not so replace the

defective equipment/materials the Contractor’s extreme liability under this clause shall be

limited to repayment of all sums paid by the Owner under the Contract for such defective

equipment/materials.

61.0 PATENT RIGHTS AND ROYALTIES

Royalties and fees for patents covering materials, articles, apparatus, devices, equipment

or processes used in the works shall be deemed to have been included in the Contract

Price. The Contractor shall satisfy all demands that may be made at any time for such

royalties or fees and he alone shall be liable for any damages or claims for patent

infringements and shall keep the Owner indemnified in that regard. The Contractor shall,

at his own cost and expense, defend all suits or proceedings that may be instituted for

alleged infringement of any patents involved in the Works, and, in case of an award of

damages, the Contractor shall pay for such award. In the event of any suit or other

proceedings instituted against the Owner, the same shall be defended at the cost and

expense of the Contractor who shall also satisfy/comply with any decree, order or award

made against the Owner. But it shall be understood that no such machine, plant, work,

material or thing has been used by the Owner for any purpose or any manner other than

that for which they have been furnished and installed by the Contractor and specified under

these specifications. Final payment to the Contractor by the Owner will not be made while

any such suit or claim remains unsettled. In the event any apparatus or equipment, or any

part thereof furnished by the Contractor, is in such suit or proceedings held to constitute

infringement, and its use is enjoined, the Contractor shall at his option and at his own

expense, either procure for the Owner, the right to continue the use of said apparatus,

equipment or part thereof, replace it with non-infringing apparatus or equipment or modify

it, so it becomes non-infringing.

62.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the

Owner, for the failure, omission or neglect on the part of the Contractor to perform any acts,

matters, covenants or things under the Contract, or for damage or injury caused by the

alleged omission or negligence on the part of the Contractor, his agents, representatives or

his Sub-Contractors, or in connection with any claim based on lawful demands of Sub-

Contractors, workmen, suppliers or employees, the Contractor shall in all such cases

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indemnify and keep the Owner, and the Engineer and/or his representative, harmless from

all losses, damages, expenses or decrees arising of such action.

63.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the

Contractor from all his liabilities under the Contract. Such final payment shall be made only

at the end of the Guarantee/Warranty period, and till such time as the Contractual liabilities

and responsibilities of the Contractor, shall prevail. All other payments made under the

Contract shall be treated as on-account payments. The aggregate liabilities are limited up

to the total contract value.

64.0 ENGINEER’S DECISION

64.1 In respect of all matters which are left to the decision of the Engineer including the granting

or with-holding of the certificates, the Engineer shall, if required to do so by the Contractor,

give in writing a decision thereon.

64.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance

with the meaning and intent of the Contract, the Contractor may file with the Engineer, within

fifteen (15) days after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of

the Engineer’s decision and the decision shall become final and binding.

64.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition

precedent to the right to request arbitration. It is the intent of the Agreement that there shall

be no delay in the execution of the works and the decision of the Engineer as rendered shall

be promptly observed.

65.0 POWER TO VARY OR OMIT WORK

65.1 No alterations, amendments, omissions, suspensions or variations of the Works

(hereinafter referred to as ‘variation’) under the Contract as detailed in the Contract

Documents, shall be made by the Contractor except as directed in writing by the Engineer,

but the Engineer shall have full powers subject to the provisions hereinafter contained, from

time to time during the execution of the Contract, by notice in writing to instruct the

Contractor to make such variation without prejudice to the Contract. The Contractor shall

carry out such variation and be bound by the same conditions as far as applicable as though

the said variations occurred in the Contract Documents. If any suggested variations would,

in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his

obligations or guarantees under the Contract, he shall notify the Engineer thereof in writing

and the Engineer shall decide forthwith whether or not, the same shall be carried out and if

the Engineer confirms his instructions, the Contractor’s obligations and guarantees shall be

modified to such an extent as may be mutually agreed. Any agreed difference in cost

occasioned by any such variation shall be added to or deducted from the Contract Price as

the case may be.

65.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be

given to the Contractor to enable him to work his arrangement accordingly, and in cases

where goods or materials are already prepared or any design, drawings or pattern made

or work done as per the contract requires to be altered, a reasonable and agreed sum in

respect thereof shall be paid to the Contractor.

65.3 In any case in which the Contractor has received instructions from the Engineer as to the

requirement of carrying out the alterations or additional or substituted work which either

then or later on, will in the opinion of the Contractor, involve a claim for additional payment,

the Contractor shall immediately and in no case later than thirty (30) days, after receipt of

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the instructions aforesaid and before carrying out the instructions, advise the Engineer to

that effect. But the Engineer shall not become liable for payment of any charges in respect

of any such variations, unless the instructions for the performance of the same shall be

confirmed in writing by the Engineer.

65.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree,

in writing, so to the extent of any change in the price, before the Contractor proceeds with

65.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said

sum, the decision of the Engineer shall prevail.

65.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power

to instruct the Contractor, in writing, during the execution of the Contract to vary the

quantities of the items or groups of items in accordance with the provisions of clause entitled

‘Change of Quantity’ in section GCC. The Contractor shall carry out such variations and be

bound by the same conditions as though the said variations occurred in the Contract

Documents. However, the Contract Price shall be adjusted at the rates and the prices

provided for the original quantities in the Contract.

66.0 ASSIGNMENT AND SUB-LETTING OF CONTRACT

66.1 The Contractor may, after informing the Chief Engineer (Project) & getting written approval,

assign or sub-let the Contract or any part thereof other than for raw material, for minor items

or for any part of the plant for which makes are identified in the Contract. Suppliers of the

equipment not identified in the Contract or any change in the identified suppliers shall be

subject to approval by the Chief Engineer. The experience of equipment vendors under

consideration by the Contractor for this Contract shall be furnished to the Chief Engineer

for approval prior to procurement of all such items/equipment. Such assignment/sub-letting

shall not relieve the Contractor from any obligation, duty or responsibility under the Contract.

Any assignment as above, without prior written approval of Chief Engineer, shall be void.

In case of Erection activity, the contractor may after getting written approval from

CE(Project), assign or sublet any part of erection or as a whole . To do so contractor have

to apply for such subletting with a clear proposal stating details & experience of the

subletting agency, along with the tender or within 30 days from the date of LOI & decision

thereof will be conveyed within 30 days there after by GETCO. The proposed erection

agency shall have experience of executing similar job of voltage class of 220Kv & above

and value equivalent to erection portion during last five years. The decision of competent

authority in this regard shall remain final and binding to the agency.

66.2 For components/equipment procured by the Contractor for the purposes of the Contract,

after obtaining the written approval of the Owner, the Contractor’s purchase specifications

and enquiries shall call for quality plan to be submitted by the suppliers along with their

Proposals. The quality plans called for from the Vendors shall set out, during the various

stages of manufacture and installation, the quality practices and procedures followed by the

Vendors’ quality control organization, the relevant reference document/standard used,

acceptance level, inspection documentation raised, etc. Such quality plans of the successful

vendors shall be discussed and finalized in consultation with the Engineer and shall form a

part of the Purchase Order/Contract between the Contractor and the Vendor. Within three

weeks of the release of the Purchase Orders/Contracts for such bought out

items/components a copy of the same without price details but together with detailed

purchase specifications, quality plans and delivery conditions shall be furnished to the

Engineer by the Contractor.

67.0 CHANGE OF QUANTITY

67.1 During the execution of the Contract, the Owner reserves the right to increase or decrease

the quantities of items under the Contract but without any change in unit price or other terms

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& conditions. Such variations unless otherwise specified in the accompanying GCC and/or

Technical Specifications, shall not be subjected to any limitation for the individual items but

the total variations in all such items under the Contract shall be limited to the extent of

30%(Thirty Percent ) of the contract price by way of suitable amendment to the contract.

67.2 The Contract price shall accordingly be adjusted based on the unit rates available in the

Contract for the change in quantities as above. The base unit rates, as identified in the

Contract shall however remain constant during the currency of the Contract, In case the

unit rates are not available for the change in quantity, the same shall be subjected to mutual

67.3 As this is an EPC contract, Design will be done by the Contractor. Responsibility of material

will be that of the contractor.

68.0 PACKING, FORWARDING AND SHIPMENT

68.1 The Contractor, wherever applicable, shall after proper painting, pack and crate all

equipment in such a manner as to protect them from deterioration and damage during rail

and road transportation to the Site and storage at the Site till the time of erection. The

Contractor shall be held responsible for all damages due to improper packing.

68.2 The Contractor shall notify the Owner of the date of each shipment from his works, and the

expected date of arrival at the Site for the information of the Owner.

68.3 The Contractor shall also give all shipping information concerning the weight, size and

content of each packing including any other information the Owner may require.

68.4 The following documents shall be sent by registered post to the Owner within three days

from the date of shipment, to enable the Owner to make progressive payments to the

Application for payment in the standard format of the Owner

Pre-dispatch clearance certificate, if any

Test Certificate, wherever applicable

Insurance Certificate

68.5 The Contractor shall prepare detailed packing list of all packages and containers, bundles

and loose materials forming each and every consignment dispatched to Site.

The Contractor shall further be responsible for making all necessary arrangements for

loading, unloading and other handling right from his works up to the Site and also till the

equipment is erected, tested and commissioned. He shall be solely responsible for proper

storage and safe custody of all equipment.

69.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting

Engineers and freely exchange with them such technical information as is necessary to

obtain the most efficient and economical design and to avoid unnecessary duplication of

efforts. The Engineer shall be provided with three copies of all correspondence addressed

by the Contractor to other Contractors and Consulting Engineers of the Owner in respect of

such exchange of technical information, wherever needed.

70.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or

agents nor any order by the Owner or the Engineer for payment of money or any payment

for or acceptance of, the whole or any part of the Works by the Owner or the Engineer, nor

any extension of time, nor any possession taken by the Engineer shall operate as a waiver

of any provision of the Contract, or of any power herein reserved to the Owner or any right

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to damages herein provided nor shall any waiver of any breach in the Contract be held to

be a waiver of any other or subsequent breach.

71.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner,

nor any extension of time for execution of the Works granted by the Engineer shall affect or

prejudice the rights of the Owner against the Contractor or relieve the Contractor of his

obligation for the due performance of the Contract, or be interpreted as approval of the

Works done or of the equipment furnished and no certificate shall create liability for the

Owner to pay for alterations, amendments, variations or additional works not ordered, in

writing , by the Engineer or discharge the liability of the Contractor for the payment of

damages whether due, ascertained, or certified or not or any sum against the payment of

which he is bound to indemnify the Owner, nor shall any such certificate nor the acceptance

by him of any sum paid on account or otherwise affect or prejudice the rights of the Owner

against the Contractor.

72.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at

his own cost submit periodic progress reports as may be reasonably required by the

Engineer with such materials as, in approved MS PROJECT ,charts, net-works,

photographs, test certificates, etc. Such progress reports shall be on monthly base for

supply items & fortnightly for erection activities in the form and size as may be required by

73.0 TAKING OVER

Upon successful completion of all the tests and commissioning by the Contractor, the

Engineer shall issue to the Contractor a Taking Over Certificate (TOC) as a proof of the

final acceptance of the equipment. Such certificate shall not unreasonably be withheld nor

will the Engineer delay the issuance thereof on account of minor omissions or defects which

do not affect the commercial operation and/or cause any serious risk to the equipment.

Such certificate shall not relieve the Contractor of any of his obligations which otherwise

survive, by the terms and conditions of the Contract after issue of such certificate.

In the event of completion of pre commissioning tests carried out jointly, if energization of

the substation is prevented for reasons not attributable to the successful bidder, the

Preliminary Acceptance Certificate shall be given within 30 days of pre commissioning tests

prior to Taking Over Certificate (TOC).

74.0 RISK DISTRIBUTION--TRANSFER OF TITLE

74.1 Transfer of title in respect of equipment and materials supplied by the Contractor to GETCO

pursuant to the terms of the Contract shall pass on to GETCO with negotiation of dispatch

74.2 This Transfer of Title shall not be construed to mean the acceptance and the consequent

“Taking Over” of equipment and materials. The Contractor shall continue to be responsible

for the quality and performance of such equipment and materials and for their compliance

with the specifications until “Taking Over” and the fulfillment of guarantee provisions of this

74.3 This Transfer of Title shall not relieve the Contractor from the responsibility for all risks of

loss or damage to the equipment and materials as specified under the clause entitled

“Insurance” of this Section

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75.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until

the successful completion of commissioning as defined else where in the Bid document.

76.0 DEMURRAGE, WHARFAGE, ETC.

All demurrage, wharf age and other expenses incurred due to delayed clearance of the

material or any other reason shall be to the account of the Contractor.

77.0 FORCE MAJEURE

77.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor

or the Owner as the case may be, which they could not foresee or with a reasonable amount

of diligence could not have foreseen and which substantially affects the performance of the

Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and

b. Acts of any Government, domestic or foreign, including but not limited to war, declared

or undeclared, priorities, guarantees, embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause

notify the other in writing of such causes.

77.2 The Contractor or the Owner shall not be liable for delays in performing his obligations

resulting from any force majeure cause as referred to and/or defined above

The date of completion will, subject to hereinafter provided, be extended by a reasonable

time even though such cause may occur after Contractor’s performance of obligation has

been delayed due to other causes.

78.0 SUSPENSION OF WORK

78.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part

of the Works without invalidating the provisions of the Contract. Orders for suspension or

reinstatement of the Works will be issued by the Engineer to the Contractor in writing. The

time for completion of the works will be extended for a period equal to duration of the

78.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such

suspension of the works will be paid by the Owner, provided such costs are substantiated

to the satisfaction of the Engineer. The Owner shall not be responsible for any liabilities if

suspension or delay is due to some default on the part of the Contractor or his Sub-

79.0 CONTRACTOR`S DE FAULT

79.1 If the Contractor shall neglect to execute the works with due diligence and expedition or

shall refuse or neglect to comply with any reasonable order given to him, in writing by the

Engineer in connection with works or shall contravene the provisions of the Contract, the

Owner may give notice in writing to the Contractor to make good the failure, neglect or

contravention complained of. Should the contractor fail to comply with the notice within thirty

(30) days from date of serving the notice, then and in such case the Owner shall be at liberty

to employ other workmen and forthwith to execute such part of the works as the Contractor

may have neglected to do or if the Owner shall think fit, without prejudice to any other right

he may have under the Contract to take the work wholly or in part out of the Contractor’s

hands and recontract with any other person or persons to complete the works or any part

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thereof and in that event the Owner shall have free use of all Contractor’s equipment that

may have been at the time on the Site in connection with the works without being

responsible to the Contractor for fair wear and tear thereof and to the exclusion of any right

of the Contractor over the same, and

If the sum that the Contractor is entitled to be paid plus the costs incurred by the

Owner in completing the works, exceeds the Contract Price or the entire works if

entire works have been completed or the price for part of the works if part of the

works have been completed, the Contractor shall be liable for such excess.

If such excess in greater than the sums due to the Contractor, the Contractor shall

pay the balance to the Owner and if such excess is less than the sums due to the

Contractor, Owner shall pay the balance to the Contractor. For facilitating such

payment, Owner shall encash the Bank Guarantees of Contractor available with

Owner/s and retain such other payments due to the Contractor under Contract in

question or any other Contract that the Owner/s may have with the Contractor. Such

payment of excess amount shall be independent of the liquidated damages for delay which

the Contractor shall have to pay if the completion of work is delayed.

79.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his

liability to pay liquidated damages for delay in completion of Works .

79.3 Such action by the Owner as aforesaid the termination of the Contract under this clause

shall not entitle the Contractor to reduce the value of the Contract Performance Guarantee

nor the time thereof. The Contract Performance Guarantee shall be valid for the full value

and for the full period of the Contract including guarantee period.

80.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

80.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall

in such an event give fifteen (15) days notice in writing to the Contractor of his decision to

80.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to

the extent specified in the notice, make all reasonable efforts to obtain cancellation of all

orders and Contracts to the extent they are related to the work terminated and terms

satisfactory to the Owner, stop all further sub-contracting or purchasing activity related to

the work terminated, and assist Owner in maintenance, protection, and disposition of the

works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

80.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor

dies and if the Contractor is a partnership concern and one of the partners dies then unless

the Owner is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners,

are capable of carrying out and completing the Contract the Owner shall be entitled to

cancel the Contract as to its in completed part without being in any way liable to payment

of any compensation to the estate of deceased Contractor and/or to the surviving partners

of the Contractor’s firm on account of the cancellation of the Contract. The decision of the

Owner that the legal representatives of the deceased Contractor or surviving partners of

the Contractor’s firm cannot carry out and complete the Contract shall be final and binding

on the parties. In the event of such cancellation the Owner shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor’s firm liable to damages for not completing

81.0 FRUSTRATION OF CONTRACT

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81.1 In the event of frustration of the Contract because of supervening impossibility in terms of

Section 56 of the Indian Contract Act, parties shall be absolved of their responsibility to

perform the balance portion of the Contract, subject to provisions contained in sub-clause

81.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except

for reason of willful or flagrant breach by the Owner) and/or Contractor then the works under

the Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for

financing to the Contractor in accordance with the terms of the Contract within three months

of the event, the parties hereto shall be relieved from carrying out further obligations under

the Contract treating it as frustration of the Contract.

81.3 In the event referred to in sub-clauses 81.1& 81.2 above the parties shall mutually discuss

to arrive at reasonable settlement on all issues including amounts due to either party for the

work already done on quantum merit_ basis which shall be determined by mutual

agreement between the parties.

82.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the

Contractor or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or

any one on his or their behalf in relation to the obtaining or to the execution of this or any

other Contract with the Owner, shall in addition to any criminal liability which it may incur,

subject the Contractor to the cancellation of this and all other Contracts and also to payment

of any loss or damage to the Owner resulting from any cancellation. The Owner shall then

be entitled to deduct the amount so payable from any monies otherwise due to Contractor

under the Contract.

83.0 DISPUTE RESOLUTION MECHANISM

83.1 Amicable Settlement:

Any dispute, difference, controversy or claim between the Parties arising out of or relating to

this contract, including interpretation, breach, termination or validity (hereinafter referred to

as “Dispute”), shall, upon written request of either Party, be referred to the authorized

representatives of the Disputing Parties for resolution. The authorized representatives shall

promptly meet and attempt to negotiate in good faith a resolution of the Dispute within thirty

(30) days of the service of the request.

83.2 Arbitration Under the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act,

If the Parties fail to amicably resolve the Dispute as per Clause 83.1 above, or if contrary

claims remain unresolved, then, notwithstanding anything to the contrary elsewhere in the

Contract, the same shall be referred to arbitration under the provisions of the Gujarat Public

Works Contracts Disputes Arbitration Tribunal Act, 1992 (hereinafter referred to as “the Act”)

as amended from time to time, and the rules framed thereunder. The decision, award and

proceedings of the Tribunal shall be final, binding and conclusive upon the parties, subject

only to such remedies as may be available under the Act and any other applicable law in

83.3 Continuity of Performance:

During the pendency of any Dispute or arbitration proceedings, both Parties shall continue to

perform their respective obligations under the Contract.

83.4 Non-Affectation of Powers:

Reference to any Dispute resolution procedure, including arbitration, shall not affect the right

of the Owner and/or Engineer-in-Charge to take possession of or utilize the Contractor’s tools,

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plants, materials, stores or works as per the terms and conditions of the Contract, nor shall it

entitle the Contractor to stop the progress of work or affect the Owner’s rights under the

Contract to get work executed through alternate means, if so required under the contract.

83.5 Limitation:

Neither Party shall be entitled to invoke dispute resolution or arbitration under this clause

later than thirty (30) days after the expiration of the defects liability period, unless otherwise

provided under the Act.

84.0 ARBITRATION

84.1 All disputes or differences in respect of which the decision, if any, of the Engineer has not

become final or binding as aforesaid shall be settled by arbitration in the manner hereinafter

84.1.1 The arbitration shall be conducted by three arbitrators, one each to be nominated by the

Contractor and the Owner and the third to be appointed as an umpire by both the arbitrators

in accordance with the Indian Arbitration Act. If either of the parties fails to appoint its

arbitrator within sixty (60) days after receipt of a notice from the other party invoking the

Arbitration clause, the arbitrator appointed by the party invoking the arbitration clause shall

become the sole arbitrator to conduct the arbitration.

84.1.2 The arbitration shall be conducted in accordance with provisions of Indian Arbitration Act

1996 or latest amendment thereof.

84.2 The decision of the majority of the arbitrators shall be final and binding upon the parties.

The arbitrators may, from time to time with the consent of all the parties enlarge the time

for making the award. In the event of any of the aforesaid arbitrators dying, neglecting,

resigning or being unable to act for any reason, it will be lawful for the party concerned to

nominate another arbitrator in place of the outgoing arbitrator.

84.3 The arbitrator shall have full powers to review and/or revise any decision, opinion, direction,

certification or valuation of the Engineer in accordance with the Contract, and neither party

shall be limited in the proceedings before such arbitrators to the evidence or arguments put

before the Engineer for the purpose of obtaining the said decision.

84.4 No decision given by the Engineer in accordance with the foregoing provisions shall

disqualify him as being called as a witness or giving evidence before the arbitrators on any

matter whatsoever relevant to the dispute or difference referred to the arbitrators as

84.5 During settlement of disputes and arbitration proceedings, both parties shall be obliged to

carry out their respective obligations under the Contract.

84.6 All questions, disputes or differences, whatsoever which may at any time arise between

the parties to this contract in connection with the contract or any matter arising out of or in

relation there to shall be referred to the “Gujarat public works contracts disputes arbitration

tribunal” as per the provisions of the Gujarat public works contracts disputes arbitration

tribunalact,1992.

The reference to arbitration proceedings under this clause shall not

a) Affect the right of the Engineer -in charge to take possession of all or any tools, plants,

materials and stores, in or upon the work or site therof or belonging to the contractor or

procured by him and intended to be used for the execution of the work or any part thereof.

b) Preclude the Engineer-in charge from utilizing the materials purchased by the Contractor

in any work or from removing such materials to other place, during the period the work

is stopped or suspended in pursuance of notice given to the contractor under General

Seal & Signature of Bidder

c) Entitle the contractor to stop the progress of the work or carrying out the additional or

altered work in accordance with the prevision of General Conditions for the work where

there is no specifications.

d) Preclude the GETCO from getting the work done by another agency. Neither party is

entitled to bring a claim to arbitration latest by thirty days after the expiration of the

defects liability period.

The provisions of the Arbitration Act,1992, Gujarat Public Works Contract Disputes

Arbitration Tribunal Act, 1992, and rules made there under shall apply to the arbitration

proceeding under this clause. “

This clause is intentionally left blank, as all arbitration matters are governed by Clause

above, in compliance with the Gujarat Public Works Contracts Disputes Arbitration Tribunal

Act, 1992 and GUVNL guidelines

85.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every two months, a statement covering payments

claimed and the payments received vis-à-vis the works executed, for reconciliation of

accounts with the Owner. The Contractor shall also prepare and submit a detailed account

of Owner Issue materials received and utilized by him for reconciliation purpose in a format

to be discussed & finalized with the Owner before the award of Contract.

86.0 LABOUR LAWS:

86.0.1 Persons below the age of 18 years shall not be employed for the work. No female worker

shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

86.0.2 Contractor shall maintain a valid labour license under the contract Labour (Regulation and

abolition) Act for employing necessary manpower required by him. In the absence of such

license, the contract shall be liable to be terminated without assigning any reason thereof.

86.0.3 The Contractor shall at his own expenses comply with all labour laws and keep the GETCO

indemnified in respect thereof. Some of the major liabilities under various labour and

industrial laws which the Contractor shall comply with, are as under:

i) Payment of contribution by way of Employer’s Contribution towards provident Fund,

Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative

charges, etc. at the rates made applicable from time to time by the Government of

Gujarat / Government of India or other Statutory Authority.

ii) Payment of deposit in respect of each contract labour at the rate of Rs. 30/- or later

prevailing rate with the Office of Commissioner of Labour as per the Contract Labour

(Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labour (Regulation and Abolition) Act

and Rules framed there under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of

one day for every 20 days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for

identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per

Industrial Dispute Act. Any payment to the Contractor’s employee arising out of any

claim of disputes under the Industrial Disputes Act 1947 or any other Labour Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

Seal & Signature of Bidder

The above are some of the major liabilities of the Contractor in addition to other liabilities

prescribed under the various labour laws, in force from time to time, from Statutory

Authorities like State Government/ Government o India, which the Contractor shall have to

86.1 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding

deduction against employees Provident Fund and Family Pension Scheme in respect of

each concerned employee. Provident Fund and Family pension Scheme at the rate of 18%

(or at the rate made applicable by the Government from time to time of the wages. The

Contractor’s contribution and his workers contribution towards Provident Fund and Family

Pension Scheme shall be deposited by the Contractor with Regional Provident Fund

Commissioner, Ahmedabad.

86.2 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a

member of the Provident Fund, as the contribution to the Deposit Linked Insurance Scheme

with Regional Provident Fund Commissioner, Ahmedabad.

86.3 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Ahmedabad at the rates

86.4 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract

Labour, shall be provided by the Contractor to his workers. He shall maintain Leave

Records, Leave Cards, for individual laborer which shall be duly verified, approved and

certified by the authorized Officer of the GETCO.

86.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and

under the liability insurance. The purchaser shall not be responsible for any payments of

compensation to the workers/supervisor of the contractor for fatal or non-fatal accidents

during the pendency of the contract.

86.6 The contractor shall employ adequate number of experienced skilled at site for daily

supervision and for maintenance of various registers and records required under the law

and contract. No payment for supervision shall be admissible.

86.7 CONTRACTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of

the GETCO also, Engineer-in-Charge and his staff against all actions, proceedings, claims,

demands, costs and expenses whatsoever, arising out of or in connection with the matters

referred herein above elsewhere and against all actions, proceedings, claims, demands,

costs and expenses which may be made against the GETCO or Government for or in

respect of performance of his obligation under the contract documents. The GETCO shall

not be liable for intervention of authority Government for or in respect of performance of his

obligation under the contract documents. The GETCO shall not be liable for or in respect of

or in consequence of any accident or injury to any workman or other person in the

employment of the Contractor or his Sub-Contractor and the contractor shall indemnify and

keep indemnified the GETCO against all claims, demands, proceedings, cost, charges and

expenses whatsoever in respect thereof or in relation thereto.

86.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be effected for all the Contractor’s employee engages in the performance

of this contract. If any of the work is sublet, the Contractor shall required the Sub-Contractor

to provide workmen’s employer’s liability insurance for the latter’s employees, such

employees shall be covered under the Contractor’s Insurance.

Seal & Signature of Bidder

86.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labours/ Workers as per

rates fixed under the minimum wages act. The wages of every Contract Labour

employed by him under this contract shall also be paid by him before the expiry of

7th day of the last day of the month in respect of the wages are payable (i.e. wages

of a month have to be paid by him in the first week of the next month). Any default

will result in cancellation of contract forthwith or else the contractor shall be

punishable to the extent of Rs. 100/- per each day or as per the prevailing rules of

b) The Contractor shall give his Telephone Number and Address to the GETCO, so

that, in case of labour trouble etc. the Contractor can be contacted. The Contractor

shall arrange to have his office outside the factory work premises and the Contractor

shall arrange to have his office outside the factory work premises and the Contractor

shall keep himself present throughout the working hours.

86.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender

will not be considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by RPFC, along

with the tender.

87.0 Termination of Contract:

In case of contractor fails to deliver the stocks or any consignment thereof within

contractual period of delivery or in case the stores are found not in accordance with

prescribed specification and/or the approved sample, the GETCO shall exercise its

discretionary power either:

87.1 To recover, from the contractor as agreed, by way of penalty clause above, or

87.2 To purchase from elsewhere after giving due notice to the contractor on account and at

the risk of the contractor for such stores not so delivered or other similar description

without canceling the contract in respect of the consignment not yet due for delivery or

88.00 To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of the

GETCO shall be final. In the event of action taken under clause above, the contractor

shall be liable to pay for any loss which the GETCO may sustain on that account, but

the contractor shall not be entitled to have any saving on such purchases made against

The decision of the GETCO shall be final as regards to the acceptability of stores

supplied by the contractor and the GETCO shall not be required to give any reason in

writing or otherwise at any time for rejection of the stores.

89.0 MATCHING OF END COST:

In case the GETCO decides to award contract on matching end-cost basis, the bidder

has to reduce all the quoted rates proportionately. The reduction on overall basis will

not be accepted (i.e. all unit rates of erection schedule shall be reduced proportionately

by difference in percentage). The confirmation for matching end cost shall be given

within 7 (seven) days from the letter from GETCO.

90.0 INTRODUCTION OF LEAVY OF TCS.

TCS @ 0.075% / 0.1% will be payable extra subject to fulfilment of the conditions

of sub section (1H) of section 206C of Income Tax Act, 1961. The format of

undertaking is attached as schedule – 20 in the tender.

Seal & Signature of Bidder

90.0 Deduction of TDS under GST:

“TDS under GST @ 2 % (1 % CGST & 1 % SGST or 2 % IGST, as applicable) or at

the applicable rate from time to time, will be deducted from the bill of the

Suppliers / Contractors at the time of credit or payment. TDS certificates in the

prescribed format will be issued as per prescribed rules under GST

91. Bidder should follow the GOI guideline of Restrictions under rule 144 (xi) of the General

Financial Rules (GFRs), 2017 vide office memorandum no. F.No.6/18/2019-PPD Dt:

23.07.2020. The copy of subject memorandum is attached in technical specification

92. Responsibility for correctness of the information submitted in the bid lies with bidder. If

any information furnished in the bid is proved to be false at a later date, GETCO reserve

right to reject the bid and the bid will not only be rejected but the bidder will be

BLACKLISTED as per GUVNL Policy

93. Use of ‘Call Before u Dig’ (CBuD) mobile application:

Bidder is note that it is mandatory to use ‘Call Before u Dig’ (CBuD) mobile application

for all excavators prior to any type of excavation / digging

GENERAL INFORMATION (TECHNICAL)

1.1. CODES, STANDARDS & REGULATIONS

The design, manufacture, erection and testing of the equipments and material to be supplied shall

comply with latest revisions of relevant Indian Standards or equivalent IEC standards.

In addition, the Indian Electricity Rules, Electricity Act 2003,Statutory requirements of Central Govt.,

GERC and State Government of Gujarat( applicable codes), shall also be complied with. Any

complications arising out of it will be set right by the bidder without any implication to Corporate.

The bidder shall submit his offer as per information given in submission of tender.

Drawings, Data and Documents

The bidder shall furnish following documents/ information along with offer in spiral bound volumes.

General description of equipment offered specifying the important features, make, technical

parameters, materials of construction etc. To enable GETCO to have proper understanding of the

material offered and its operation.

The following drawings and documents shall be furnished to GETCO by the successful bidder for

approval of GETCO, within the period stipulated in the draft contract/mutually agreed terms at the

time of placement of order, the bidder shall submit a list of all such drawings and documents he

proposes to submit. The list will be approved by GETCO and may be modified, if necessary. Each

drawing /document in the list shall be identified with a serial number, description and scheduled

date of submission. This should be submitted in a spiral bound volumes.

1.2. MAJOR DOCUMENTS & DRAWINGS REQUIRED FOR APPROVAL:

 Switchyard Single Line Diagram

 Switchyard Layout Plan and Sections.

 Protection SLD with all details of relays and wiring

 Control room Layout

Seal & Signature of Bidder

 Equipment Earthing Philosophy supported by all drawings and description of

 Earthing Layout showing Earth Mat(s),treated and untreated earth electrodes

supported by complete Earthing system ( mat) design calculations

 Illumination Layout for switchyard and control room with design calculations

 Erection Key Diagram with BOQ

 Equipment Clearance Check Diagram ( Clearances shown for each and every

portion of switch yard ,inter-equipments ,equipments to tower/structures )

 Direct Stroke of Lightning Protection Layout with full design calculations.

 Sag Tension Calculations

 Other Design Calculations required for Sub-Station

 SS ( gantry )Structure drawings along with design calculations ( wherever design

of structure is given by GETCO it can be exempted)

 All the equipment’s Structure drawings along with Design Calculations.

 Control and power cable philosophy and cable schedules for all the bays.

 Drawings for all the equipments & materials as per bidding schedule supported

by required calculations related to design/rating /temp rise

 Field Quality Plan for Sub-Station

1.3. FOR REFERENCE

OEM’s Complete and comprehensive instruction manuals with drawings for operation and

maintenance of the equipments supplied by the bidder. This shall also include the

 Static and dynamic loading of all major equipment

 Inter panel wiring of all equipment

 Inter panel wiring and terminal block arrangement

 External connection diagram, panel wise and scheme wise

 Composite drawings showing circuit of switchgear remote panels and other

items to complete circuit for its proper functioning.

Log sheets indicating daily/ hourly recording of power system parameters to be noted down

by GETCO operating person. The parameter shall indicate loading of various electrical

equipment, quality of power supply, energy consumption and maximum demand of sub-

Preventive maintenance schedule for each equipment.

Procedure for shutdown and energization of switchyard and HT equipment.

Safety procedures for safe operation of equipment and complete system.

Test procedure for site tests.

1.4. AS- BUILT DRAWINGS

On completion of installation, testing and commissioning, the bidder shall incorporate revisions/

modification if any, in the reproducible and submit ‘as built’ drawing for GETCO’s record in spiral

bound volumes and soft copy. The drawings shall be in Auto cad DXF format.

1.5. TEST AND INSPECTION FOR INDIVIDUAL ITEM

Routine test/ Acceptance tests shall be carried out on all equipment at manufacture’s works as per

appropriate IS/IEC. The bidder shall make reasonable facilities, at his cost for inspection and testing

of the equipment/material by GETCO’s Officials. No equipment shall be dispatched to site without

provisional certificates of acceptance issued by GETCO. Inspection and test shall be carried out at

the place of manufacture as well as on receipt of the equipment at site if required. Inspection and

tests do not relieve the bidder of his contractual obligations regarding performance of the equipment

at site/in actual use.

Seal & Signature of Bidder

The bidder shall submit the brief summary of all type test certificates for similar equipment

supplied by him elsewhere and the actual type test certificates as and when asked. In case type

test certificates for similar equipment is not available, the same shall be conducted in the presence

of GETCO’s Authorized representative if GETCO so desires, without any financial implications to

the GETCO. The type test report shall not be older than 5 year from the date of tender opening

(Technical bid opening).

The supplier of the equipment shall ensure that the equipment available at his works for

routine test/type test/acceptance test are duly calibrated and necessary certificate shall be made

available to the inspecting officer of GETCO.

As far as possible, the supplier of equipment shall give a minimum of 15 days notice of

readiness of material and give the inspection call accordingly. If on arrival of inspecting officer at

the works, the material is not found to be ready, the concerned supplier of equipment shall be liable

for additional expenditure GETCO may incur on account of retention or re-deputation of the

inspecting officer.

The officer deputed for inspecting for particular lot of material according to intimation from

you may also like to check Quality Control Plan and for that purpose he may demand the Test

Reports of raw material being procured.

1.6. FUNCTIONAL AND COMPOSITE TESTING

Following test shall be conducted on equipment after completion of erection in the presence of

Engineer -in-charge from point of view of completeness in the presence of GETCO’s Authorized

Representative.

 Visual inspection of total system.

 Checking of continuity of power and control cables.

 Checking of insulation by secondary injection or by primary injection.

 Calibration of meters by secondary injections or by primary injection.

 Checking of protective schemes.

 Setting of relays and the checking of their operation with one lower and one

higher setting.

 Checking of control scheme of breakers, etc. as per approved drawing and as

per actual requirement.

 Checking of alarm and as per actual simulation of faults.

 Checking of nameplate data of complete system.

 Verification and measurement of earthing resistance.

 Checking of cable terminations and laying, dressing etc. in the equipment kiosk

and control panels.

 Checking of safe accessibility of components.

All the equipments and materials shall be passed through checks and test as per approved Field

The insulation resistance test shall be carried out on the following equipments.

 EHV installation - by 5000 V Megger

 HV installation above 11 KV - by 2500V Megger

 Power circuit of voltage up to 1KV- by 1000 V Megger

 A.C. & D.C. auxiliary circuits - by 500 V Megger

1.7. BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts in M.S. Project and project schedules

indicating starting and completion dates of each activity, such as preparation & approval of

drawings, manufacturing/supply/ delivery, civil works, erection, testing, pre commissioning and

commissioning etc.

1.8 SCADA & Protection Architecture

SCADA & Protection architecture is based on IEC-61850 ring topology using ‘Bay Oriented’

approach. This concept includes Protection IEDs, Bay Control Units BCUs, LAN equipments etc.

are to be installed in dedicated chambers (Yard-kiosks) close to primary equipments of switch-yard.

Seal & Signature of Bidder

All such equipments are to be connected through fiber optic cable in ring fashion. HMI PCs, DR

work station PC, DAS metering PC, ABT metering PC, GPS, Gateway for RTU, Gateway for RCC

and Printers are connected via switches and placed in Control Room.

Identification labels shall be provided on all equipments as per client’s approval. All labels shall be

engraved on plastic (white letters with black background) and all text shall be in English language.

Any exclusion /deviation from specification shall be clearly spelt out and listed at one place only

and bidder shall substantiate the same with appropriate reasons. In the absence of clearly spelt

out and mutually agreed deviation, it shall be considered that the bidder has undertaken to comply

with the technical specification totally, in letter and spirit.

It will be responsibility of the successful bidder to obtain necessary approval of statutory authority

as per rules of Govt. of Gujarat and Central Electricity Authority for the work under his scope before

energizing/ charging the equipment/system. However bidder shall be extended all assistance by

the GETCO in regard to application for the same.

The installation for the equipment shall include civil works and necessary material required to

complete the Installation. It may be noted that foundation details for structure should be got

approved from GETCO.

Before dispatch to the Site, but before energization, all components/ accessories which are

intended to be painted shall be thoroughly cleaned of rust, scales, greases, etc. and painted with

two coats of proper primer. This shall be followed by two coats of finishing paint of the colour

specified/approved by the GETCO. Damage to the painting surface during transit/ erection shall be

made good by the bidder free of cost before the equipment is finally accepted by the Engineer- In

For installation work at site, the bidder shall be fully responsible for arranging the supply of required

tools and tackles, welding sets, pipe bending machine, cable crimping tools, labours, scaffolding,

The power connection will be provided by GETCO at one point only at the prevailing tariff, from

where the bidder has to arrange for temporary connection and further distribution of supply at his

own cost. Similarly, bidder has to arrange for water by pipeline or by water tankers or by drilling

bore in S/S at his cost.

The installation of energy meter, cut out, switches etc. for construction power shall be as per

prevailing norms of Distribution Department of GETCO. The test report and other requirement to

release the connection shall be as per prevailing rules of Distribution Department of GETCO.

On completion of the installation but before energizing the system, all installation shall be physically

checked and properly tested. These checks and tests shall be conducted by the bidder under the

supervision of Engineer In-charge and bidder shall furnish the final status and test results shall be

made good by the bidder free of cost within contract completion period.

All clamps, brackets, bolts, nuts, screws, markers, ferrules, lugs and glands and other hardware

necessary for erection work, shall include in the scope of work and shall be arranged by the bidder.

2.0 GALVANISING

All the Equipments/material shall be hot dip galvanized. Wherever it is not feasible to provide

galvanized equipment/material shall be painted to withstand heavily polluted atmospheric

conditions. Painting should be done with two coats of Red oxide & two coats of epoxy paints of

3.0 APPROVED MAKES OF EQUIPMENTS /ITEMS OF SUPPLY.

Seal & Signature of Bidder

Bidder have to supply material through approved vendor of GETCO who meet the PQR

requirement as per respective specification.

4.0 INSPECTION AND TESTING OF EQUIPMENT

Manufacturing Progress reviews, inspection & testing of equipment covered under the technical

specification shall be carried out by the GETCO’s Authorized Representative at the manufacturer’s

works/premises prior to dispatch, to ensure that their quality & workmanship are in conformity with

the contract specifications and approved drawings.

4.2 RESPONSIBILITY FOR INSPECTION

Any inspection by the GETCO’s Authorized Representative does not relieve the Bidder from his

responsibility of quality assurance and quality control functions.

As such, any approval which the Inspecting Engineer of the GETCO may have given in respect of

equipment and other particulars and the work or workmanship involved in the contract (whether

with or without test carried out) shall not bind the GETCO to accept the plant & equipment, should

it on further tests at site be found not comply, with the requirements of the contract. If required,

audit wing of GETCO HO Inspection Department shall also be entrusted with inspection of

particular item/equipment received at site.

The bidder is to meet the inspection & testing requirements for the equipment coming under the

statutory regulations e.g. weights & measures, safety, IE rules, etc. and submit calibration

certificates and documents from appropriate authority to the GETCO Inspecting Engineer for the

same, on demand.

4.3 EXTENT OF INSPECTION

The extent of inspection & testing by the GETCO shall vary from equipment to equipment as per

design requirements, if necessary.

Extent of inspection to be carried out shall be finalized with the Bidder after award of the contract

on the basis of scope of supply, technical specification and approved GA drawings.

Following standard bought-out items shall be accepted on the basis of manufacturer’s test

 LV current transformers.

 Standard AC motors up to 10 KW rating and smaller KW rating.

 Push button in manufacture’s standard enclosure.

 Starters in manufacture’s standard enclosure.

 Thermocouples.

 Level switches.

 Pressure switches.

 Pressure gauges.

 Lighting fittings, switches, fans, wires, plug, sockets etc.

4.4 METHOD OF GIVING INSPECTION CALLS

Inspection calls shall be given by the Bidder to Chief Engineer (Projects) GETCO, HO, Baroda in

accordance with mutually agreed program with 15 days’ clear time for all equipments. Four sets of

relevant test certificates and inspection report of the Bidder/ Sub-bidder after satisfactory

completion of internal inspection and test shall be submitted along with acceptance/routine test

certificate of the tests witnessed by GETCO Inspector.

The GETCO reserves the right to visit at any stage of manufacture at plant and ask for additional

inspection & tests if it is found necessary after completion of detailed design & engineering and

approval of drawings.

Seal & Signature of Bidder

The GETCO or his duly authorized representative shall on giving written instructions to the bidder,

setting out any grounds of objection which he may have in respect of the work, be at liberty to reject

all or any part of plant/equipment or workmanship which are not in conformity with the contract

4.5 BIDDER’S RESPONSIBILITY

The Bidder shall provide all reasonable facilities to the Inspecting Engineer of the GETCO to the

Bidder’s or their sub-bidder’s premises at any time during contract period, to facilitate him to

carryout inspection & testing of equipment during manufacture of equipment.

The Bidder shall delegate a representative/coordinator to deal with GETCO on all inspection

The Bidder shall comply with instructions of the GETCO’s Inspecting Engineer fully.

The Bidder shall ensure that the equipment and materials once rejected by the Inspecting Engineer

are not reused in the manufacturing of the equipment and materials. Where parts rejected by the

Inspecting Engineer have been rectified as per agreed procedures laid down in advance, such

parts shall be segregated for separate inspection and approval, before being used in the work.

5.0 INSPECTION WAIVER

For certain standard bought-out items and the products of reputed firms where the GETCO has

earlier experience on the quality of their products, the GETCO may consider allowing of inspection

waiver for such items. The Chief Engineer (Projects) GETCO, Baroda shall issue approval of

inspection waiver certificate after scrutiny of bidder’s internal inspection report, test certificates and

other documents. However, it is not binding upon GETCO to give waiver on bidder’s request.

GETCO may weigh the important issues like quantity of material, cost of material, importance of

material, distance of travel & time of travel required to inspect before deciding the waiver of the

6.0 OTHER CONDITIONS

Any clarification / amendment necessary, in any or more clauses incorporated in the present A/T,

you will have to make a detailed reference to the GETCO latest within ten days from the receipt of

A/T. If you fail to do so, no request for any clarification / amendment shall be considered thereafter.

Please also note that all the points which need clarification / amendment should be brought out at

once. No piecemeal clarification/amendment will be entertained.

Seal & Signature of Bidder

ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these

specifications & document and shall govern the portion of the work of this Contract to be

performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his

representative at Site suitably designated for the purpose of overall responsibility and

coordination of the works to be performed at Site. Such person shall function from the Site

office of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act,

and the Payment of Wages Act (both of the Government of India) and the rules made there

under in respect of any employee or workman employed or engaged by him or his Sub-

Contractor. He shall abide by labour laws .

2.2 All initial registration and statutory inspection fees, if any, in respect of his work pursuant to

this Contract shall be to the account of the GETCO. Should any such inspection or

registration need to be re-arranged due to the fault of the Contractor or his Sub Contractor,

the additional fees to such inspection and/or registration also shall be borne by the

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of erection,

testing and commissioning of the equipment to be supplied & erected under the Contract.

The Owner shall continue to hold the lien on all such equipment throughout the period of

Contract. No material brought to the Site shall be removed from the Site by the Contractor

and/or his Sub-Contractors without the prior written approval of the Engineer.

4.0 ACCESS TO SITE AND WORKS ON SITE

4.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the

Owner in reasonable time.

4.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such

time as the Owner may approve and the Owner shall give the Contractor reasonable

facilities for carrying out the works.

4.3 In the execution of the works, no person other than the Contractor or his duly appointed

representative, Sub- Contractor and workmen, shall be allowed to do work on the Site,

except by the special permission, in writing of the Engineer or his representative.

5.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose

of the Contract. Any written order or instruction of the Engineer or his duly authorized

representative shall be communicated to the said authorized resident representative of the

Contractor and the representative shall be available at a stated address for this purpose.

Seal & Signature of Bidder

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who

may be performing other works on behalf of the Owner and the workmen who may be

employed by the Owner and doing work in the vicinity of the Works under the Contract. The

Contractor shall also so arrange to perform his work as to minimize, to the maximum extent

possible, interference with the work of other Contractors and their workmen. Any injury or

damage that may be sustained by the employees of the other Contractors and the Owner,

due to the Contractor’s work shall promptly be made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of

his employees and workmen at Site. The Engineer shall be at liberty to object to the

presence of any representative or employee of the Contractor at the Site, if in the opinion

of the Engineer such employee has misconducted himself or is incompetent or negligent or

otherwise undesirable and then the Contractor shall remove such a person objected to and

provide in his place a competent replacement.

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity

plans and schedules for carrying-out each part of the works. Any review of such plan or

schedule or method of work by the Engineer shall not relieve the Contractor of any of his

responsibilities towards the field activities. Such reviews shall also not be considered as

an assumption of any risk or liability by the Engineer or the Owner or any of his

representatives and no claim of the Contractor will be entertained because of the failure or

inefficiency of any such plan or schedule or method of work reviewed. The Contractor shall

be solely responsible for the safety, adequacy and efficiency of plant and equipment and

his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site

including the safety of all persons employed by him or his Sub–Contractor and all the

properties under his custody during the performance of the work. This requirement shall

apply continuously till the completion of the Contract and shall not be limited to normal

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if

any, photographs of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities

shall highlight comparison to the schedules. The report shall also indicate the reasons for

the variance between the scheduled and actual progress and the action proposed for

corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours

schedule for the month, detailing the man hours scheduled for the month, skill-wise and

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken

over by the Engineer. No claim will be entertained by the Owner or by the Engineer for any

Seal & Signature of Bidder

damage or loss to the Contractor’s works and the Contractor shall be responsible for

complete restoration of the damaged works to original conditions to comply with the

specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees

with experience of his particular work. No person below the age of eighteen years shall be

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging,

allowances and other payments to the Contractor’s employees shall be the sole

responsibility of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government

agency under any of the provisions of the Minimum Wages Act, Workmen Compensation

Act, Contract Labour Regulation Abolition Act or any other law due to act of omission of the

Contractor, the Owner may make such payment and shall recover the same from the

Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make

available at site, land for construction of Contractor’s field office, workshop, stores, etc.

required for execution of the Contract. Any such temporary construction shall be done by

the Contractor at his cost.

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer.

Until and unless the Contractor has handed over the vacant possession of land allotted to

him for the above purpose, the payment of his final bill shall not be made.

13.2 Electricity:

The concerned EE (Const.) shall apply for 11KV Transformer Center at the site of new

Substation and for which concerned DISCOM shall erect the required line and install the

transformer Center, for which, the cost is to be borne by GETCO. Subsequently, the Agency

finalized for EPC contract by GETCO, shall apply for temporary connection to the concerned

DISCOM Sub-Division paying required Service Charges and Deposit. Such temporary

connections to be released on the name of EPC-Contractor on recommendation of the

concerned EE (Const.). The power so consumed shall be charged at the prevailing tariff

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings

required for pre-assembly, erection, testing and commissioning of the equipment covered

under the Contract. He shall submit a list of all such materials to the Engineer before the

commencement of work at Site. These tools and tackles shall not be removed from the Site

without the written permission of the Engineer.

14.2 The Contractor shall provide necessary first-aid facilities for all his employees,

representatives and workmen working at the Site. Enough number of Contractor’s

personals shall be trained in administering first-aid.

14.3 Cleanliness

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14.3.1 The Contractor shall be responsible for keeping the entire area allotted to him clean and

free from rubbish, debris etc. during the period of Contract. The Contractor shall employ

enough number of personnel to keep the work area clean. Materials and stores shall be so

arranged to permit easy cleaning of the area. In areas where equipment might drip oil and

cause damage to the floor surface, a suitable protective cover of a flame resistant, oil proof

sheet shall be provided to protect the floor from such damage.

15.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the

drawings. The Contractor shall be responsible to locate and lay-out the works. Basic

horizontal and vertical control points will be established and marked by the Engineer at site

at suitable points. These points shall be used as datum for the works under the Contract.

The Contractor shall inform the Engineer well in advance of the times and places at which

he wishes to do work in the area allotted to him so that suitable datum points may be

established and checked by the Engineer to enable the Contractor to proceed with his

works. Any work done without being properly located may be removed and/or dismantled

by the Engineer at Contractor’s expense.

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize

fire hazards to the extent practicable. Combustible materials, combustible waste and

rubbish shall be collected and removed from the Site at least once each day. Fuels, oils

and volatile or inflammable materials shall be stored away from the construction and

equipment and materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained

for fire fighting. Enough of such trained personnel must be available at the Site during the

entire period of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his

custody/stores, loose, semi-assembled and/or erected by him at Site. The Contractor shall

make suitable security arrangements ensure the protection of all materials, equipment and

works from theft, fire, pilferage and any other damages and loss.

18.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment furnished and erected

by the Contractor shall be the responsibility of the Contractor as detailed in relevant clauses

of Technical Specifications. The Contractor shall provide, in addition, test instruments,

calibrating devices, etc and labour required for successful performance of these trials. If it

is anticipated that the above test may prolong for a long time, the Contractor’s workmen

required for the above test shall always be present at Site during such trials.

19.0 MATERIALS HANDLING AND STORAGE

19.1 All the equipment furnished under the Contract and arriving at Site shall be promptly

received, unloaded, transported and stored in the storage spaces by the Contractor.

19.2 Contractor shall be responsible for examining all the shipment and notify the Engineer

immediately of any damages, storage, discrepancy etc, for the purpose of Engineer’s

information only. The Contractor shall submit to the Engineer every week a report detailing

all the receipts during the week. However, the Contractor shall be solely responsible for any

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shortages or damages in transit, handling and / or in storage and erection of the equipment

at Site. Any demurrage, wharf age and other such charges claimed by the transporters,

railways etc, shall be to the account of the Contractor.

19.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all

equipment materials received by him for the purpose of erection and keep such record open

for the inspection of the Engineer in-charge.

19.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment

stored shall be properly protected to prevent damage either to the equipment or to the floor

where they are stored. The equipment from the store shall be moved to the actual location

at the appropriate time so as to avoid damage of such equipment at Site.

19.5 All electrical panels, control gears, motors and such other devices shall be properly dried

by heating before they are installed and energized. Motor bearings, slip ring, commutators

and other exposed parts shall be protected against moisture ingress and corrosion during

storage and periodically inspected.

19.6 All the electrical equipment such as motors, generators, etc. shall be tested for insulation

resistance atleast once in three months from the date of receipt till the date of

commissioning and a record of such measured insulation values maintained by the

Contractor. Such records shall be opened for inspection by the Engineer.

19.7 The consumable and other supplies likely to deteriorate due to storage must be thoroughly

protected and stored in a suitable manner to prevent damage or deterioration in quality by

19.8 All the materials stored in the open or dusty location must be covered with suitable

weatherproof and flame proof covering material wherever applicable.

19.9 If the materials belonging to the Contractor are stored in areas other than those earmarked

for him, the Engineer will have the right to get it moved to the area earmarked for the

Contractor at the Contractor’s cost.

19.10 The Contractor shall be responsible for making suitable indoor storage facilities to store all

equipment, which require indoor storage. Normally, all the electrical equipment such as

motors, control gears, generators, exciters and consumables like electrodes, lubricants etc.

shall be stored in the closed storage space. The Engineer, in addition, may direct the

Contractor to move certain other materials, which in his opinion will require indoor storage,

to indoor storage areas, which the Contractor shall strictly comply with.

20.0 CONSTRUCTION MANAGEMENT

20.1 The field activities of the Contractors working at Site will be coordinated by the Engineer