AMC of EI Work

Amount

Annual Maintenance of Electrical Installation of all floors/blocks of the entire complex(both inside and outside building of DDCCH) including 125 KVA Diesel Generator ,Sub-Station, Compound Light ,High Mast and Barracks and staircase light at quarter building of DDCCH and the Whole campus and mess building at RICA along with Office of the Assistant Engineer(civil) and Civil Staff Quarter for 3 Shift. (for 12 months). [Morning Shift(06-00hrs to 14-00hrs) -One Skilled and One Un-Skilled person] [Evening shift(14-00hrs to 22-00hrs) -One Skilled , One Semi-Skilled & One Un-Skilled person] [Night Shift(22-00hrs to 06-00hrs)- One Skilled and One Un-Skilled person](Total-7 Persons) [Note: Agency provided supervisor must have minimum one year experience of similar nature works and SCC parts of 1,2,3,4,5,6A,6B,7A,7B,10,11,12; who will supervise the whole maintenance work] (Rate should be quoted including all taxes & duties)

Scope of Work.

The scope of maintenance of electrical installation includes main LV/MV distribution lines of entire compound like Switch board, Panels (LT panel of substation to distribution panel of entire campus up-to motor control panel), all electrical lighting & power points, fittings, fixtures, etc.

Scope of works does not cover operation of motors of plant, window/split type Air-conditioner machines and other sophisticated electrical & electronic machineries like computers, UPS etc have been installed in the buildings.

Insulation test with the help of meggar for the entire EI of different places are to be carried out at least once in a year or as required and the result thereof are to be furnished to the EIC.

Scope of work include the maintenance of compound Light of whole campus ,mess building along with office of the Assistant Engineer(Civil),Civil Staff Quarter at RICA & Sub-Station, High Mast and Barracks and the maintenance of Diesel Generator set with Panel at DDCCH may be done as & when required .

Earth resistance of the Earthling installation including that of lighting conductor are to be checked at least once in a year or as required and the result thereof should be intimated to the EIC.

Terms and conditions:

Maintenance & up keeping of the above electrical installation in safe and proper working condition.

The agency should depute manpower to execute the work in the following manner and will follow instruction given by JE / AE concerned as per necessity of site condition. Morning Shift(06-00hrs to 14-00hrs): -Skilled -01 and Un-Skilled-01 person Evening shift(14-00hrs to 22-00hrs): - Skilled-01 , Semi-Skilled-01 & Un-Skilled -01 Night Shift(22-00hrs to 06-00hrs)- Skilled-01 and Un-Skilled-01

The contractors should provide maintenance staff like skilled electrician, semi-skilled electrician, helper with Co’s own tools & tackles and other working instruments may be required to carry out the maintenance work smoothly.

The electrician on duty should have the valid Workman permit no. 1 (b), (ii) & (iv) issued by the Directorate of Electricity, Govt.of West Bengal. Also the Supervisor of the Company should have at least One(1) year working experience in similar nature of work and the valid SCC permit 1, 2, 3,4, 5, 6A,6B,7A,7B,10,11 & 12. Both the documents i.e. workman permits & SCC of Supervisor should be uploaded along with tender documents & hardcopy of the documents should be submitted to the JE / AE by the agency on commencement of work; else the work commencement will not take effect. The agency must depute his supervisor in General Shift i.e.,10A.M. to 6P.M. in everyday at site.

The agency has to attain & carryout on the routine check-up and normal maintenance works keeping proper records ( In a record book / Log Book / Challan ) duly signed by the authorized representatives and countersigned by the concerned Junior Engineer which is to be produce along with bill. The agency & the electrician engaged by the concern would equally responsible for restoration of any breakdown or malfunctioning of electrical systems including substation if occurred.

Replacement works are to be done as per direction of the aforesaid officers with departmental supplied materials. Fused / defective materials to be returned to section office. Fan, fittings, BDB, PBDB, sub-main & main panels etc. are to be kept, clean and in perfect condition in every fifteen days. Cost of fuse wire, screws, nuts, bolts, split pin for fans, duster and PVC tapes will not be paid separately incl. dismantling & re-fixing of fans as & when required and recorded in Log Book. Agency have to check the tightning of fan and other fittings of all building in once in a three months at free of cost.

The maintenance agency will be held responsible for any damages of the equipments due to un-skilled full handling during maintenance work and in that case, materials are to be replaced free of cost or the department will have right to deduct the damage repair cost from the bill of the agency. The contractor would have no scope to argue on this score.

The agency should be available over telephone and the telephone / mobile should be submitted to JE ( presidency college Elec. Sec ) / AE ( Lalbazar Elec. Sub-Division ) under letter head of agency.

The agency should submit 2 ( Two ) nos. of passport size photograph for each person for issuance of Photo Identity Card, Photocopy of Voter Identity Card and engagement letter of worker under letter head of agency.

The maintenance contract may be terminated at one month’s notice by the EE / KNED, PWD.

Payment will be made quarterly if fund is available on submission of bills in triplicate supported by signed challans & log book.

Failure to provide the maintenance staffs will attract pro-rata deduction from the bill. However, substitute should be provided in absence of a regular technician / helper.

The technician of the agency should capable of repairing all sorts of electrical installation like tube fittings, ceiling fan, pedestal fan, cabin fan, geyser, HPSV fittings etc.

The technician of the agency should capable of casing-capping / rigid conduct wiring to overcome the emergent situation.

Any special repairing works are not covered under this agreement. However, decision of EIC will be final and binding on the Agency.

Sub-station should be kept clean and regular check up of transformer’s temperature.

The agency will take care of prepare the requisition of materials required for the maintenance within his jurisdiction well in advance and submit the same to the concerned Junior Engineer so that no delay in repair/replacement cause trouble in the system & hampering of the Said site.

The agency also has to engage additional adequate number of electricians & helpers if required during any breakdown / fault to restore the same on emergency basis. No extra payment will be made for this.

The agency should pay atleast the minimum wages to workers engaged as per prevailing State Govt. Law. It is desirable that age of workers engage by the agency should neither below twenty years nor exceed sixty years. Monthly Minimum Wages may be arrived by prorate calculation considering 365days as terms of Contract. Agency should submit PF & ESI returns of last three months in online (documents to be uploaded in etender) and offline (hard copy to be submitted) at the time of participation of tender & should produce the PF & ESI receipt of all deputed person of all billing month.

The agency must have a routine checkup of the entire system to prevent any damage/fire hazard due to loose contact in the Electrical Installation.

Rate should be quoted for maintenance of Electrical Installation Work including the entire cost of labour & petty cost materials like Fuse Wire, Screws, Nuts & bolts, Wooden gutkha, Grease, Connectors, etc. to ensure smooth running of the installation including various register required to maintain the proper record as per instruction of concerned Executive Engineer , Assistant Engineer , Junior Engineer.

Insulation test with the help of Meggar for the entire Electrical Installation as well as earth resistance of the earthling installation are to be carried out in the presence of concerned Assistant Engineer /Junior Engineer and the result thereof is to be furnished by the Engineer – In - Charge.

Earthing installation would have to checked for healthiness of the earthing system right from electrical panel, TPNDB and MCBDB, Plug sockets, UPS and AC machines.

The agency has to record temperature of electrical contact points with Infra-red thermometer in order to detect thermal stress on the installation and take up corrective maintenance work.

The philosophy of ‘Public Interest’ would be THE MOTTO of this maintenance offered, any deviation may be viewed otherwise.

Space for accommodation of staff of the agency will be provided by the competent authority.

Maintenance materials viz. Incandescent lamps , Main switches , Power DB ,SPN , BDB , Main & Sub-main cables , Fluorescent tubes , Chokes , Igniters , Condensers etc. will be supplied by the Department and the dismantled unserviceable materials are to be deposited to the concerned Junior Engineer , against which fresh materials are supplied by the Department.

The agency must keep on attendance register at site and all his staff must sign regularly. Which should be verified by JE / AE / EE.

18. 2(two) Log books have to be maintained by the agency in such a manner that at least one of these is available round the clock at the site for substation equipment current, Voltage, nature of faults, restoration, power ON, OFF, etc. ( hourly measurement to be recorded ) and that has to be countersigned by the JE and AE. The log book should be kept at sub-station round the clock for inspection purpose for registering complaints and attend only, call must be provided by the Agency.

The agency should be responsible for any damage in the installation due to mishandling/mal – operation done by his staff and shall be liable for the compensation for the same which would be recovered from the bill as per direction of E.I.C. and the accused staff should be replaced immediately any negligence on the part of agency is subject to unilateral penalty decided by the Engineering –In-Charge , be it detected on the spot or thereafter (even after payment of the bill of the agency).

The Agency will have to take care to prepare the requisition of materials for the maintenance within his jurisdiction well in advance so that no delay in repair / replacement cause trouble in the system and suffering of the authority thereon.

The agency must have measuring instrument at the site within working hours like Tong tester, Multi-Meter , Thermometer (for measuring the temp. At different terminals) etc.

The Agency must carry and measure necessary measurement by their own measuring instrument (e.g. Tong tester, Meggar, Multi-meter, Temp. measuring meter etc.) and should be entered in the log book.

Frequent change of man power will not be allowed man power change if necessary, must inform officially before change & submit respective attested Xerox copy Identity Card, Work Permit License, Voter ID Card etc.

Measurement of hot spot point on electrical system by Infrared Thermometer as preventive maintenance and checking of earth resistance periodically including keeping record in log book.

The Agency must have principal routine check up of the system within the jurisdiction to prevent any damage due to loose connection in the installation. Routine inspection to be made by the contractor of the electrical installation work and to be followed for tightening nuts & bolts, washers, fuse etc. of the SPN, DB, HTPN, DB, VTPN, DB, Distribution fuse box, Loop Box etc.

In case of gross irregularity the contact may be terminated with 1 ( one ) month notice and no responsibility will be borne by this department to consider any loss for termination of contract.

The department will not bear any responsibility for any accident and thereby no claim for compensation in any shape from this department will be entertained.

The agency must have prepare proper single line diagram with making on the equipment that can identify each equipment and others necessary items on each and every floor , building , sub-station , compound lighting , pump Room etc. Also to be submitted to the respective JE , AE , Executive Engineer as when desire.

Safety secure belt, shoes and other necessary safety precaution must be taken during the maintenance work should be strictly follows.

Maximum demand and load in Amp Meter during peak hours is to be recorded weekly.(for sub- station only.)

Insulation resistance of each equipment & cables are to be tested once in three months & remediate action to be taken if IR result found unsatisfactory record is to be maintained in Log Book.(For Sub-Station)

Earth resistance of each earthing Installation Is to be measured on a dry day during dry season once in a year & the result are to be recorded in the Log-Book.(for Sub-Station only)

Dehydration breather is to be inspected once in three months and if necessary the silica gel may be reactivated for use again.(for Sub-Station only)

Transformer oil is to be checked and tested for electric Strength, Water content and acidity through reputed authority agency /laboratory once a year and the result are to be recorded in the Log-Book.(for Sub-Station only)

Oil level of Transformer is to be checked once in three months and if required to top with fresh oil (for Sub-Station only).when the requirement is below five (5)ltr.

All bushing and other are to be checked and cleaned once in a months.(for Sub-Station only)

The agency must have checking and testing the following items and must have recorded in the log book daily, which should be checked and verified by agency supervisor- a. Terminal tightening report for each and every electrical distribution system under maintenance. b. Temp. measurement report for the same. c. Light/Fan fitting fixture report. d. The others necessary all checking and resolving reports under the same electrical distribution system. e. Recording therein the nature of work done, material, material register etc. day by day. The agency must have to enter all the above mentioned details report daily basis with location marking. The agency may be liable for any disparity report entered in the log book which duly verified. This maintains log book must be sent to the Executive Engineer, through proper channel at the time of bill.

Bills should be submitted at the end of every three months with the certification of concerned Engineers on satisfactory completion and at the time of Bill submission agency must have to produce Payment receipt of Staff Wages, ESI & PF along with bill in which signature of each staff with revenue stamp is necessary.

In case of DG Machine ,The agency must routine checked the DG machine.If fault is occured then agency must inform the concern AE/JE & necessary prevention will be adopt as early as possible . The maintenance materials will be supply by the department.

Special Terms & Conditions.

The Agency should provide guarantee for a period of one year and liable for free maintenance of guaranteed period and no bill or payment will be made in any shape.

The Components/Equipments used should be as per Standard as specified by the Appropriate Authority and confirm to latest IS Standard.

All Electrical Cables, Wires, Switches, Meters used for measuring, protection, safety purposes should confirm to latest IS specification with latest amendments if any.

All fastener, couplings, joints, diffusers etc should confirm to latest IS Standard.

All sorts of temporary & permanent nature of E.I. work to be undertaken by the Agency by departmental supplied materials at without any extra cost.

Any loss of material, equipment for the common infrastructure facility shall be to the account of the Agency and the cost of lost items / materials shall be recovered from Agency’s bill.

PWD has undertaken to defend Agency against any and all claims, costs, expenses, damages and liabilities of any nature what so ever arising from or pertaining to the performance of this Work Order.

Any non-performance/indiscipline/violation of contractual obligation either through complaints or otherwise would be taken up by PWD and they would have the right to call for written explanation and impose financial penalty according to nature/extent of violation. If the occurrence of the same is repeated twice, then PWD shall have the right to terminate the contract & invoke and forfeit the Performance Bank Guarantee and further more charge additional financial penalty according to nature/extent of violation, if so required.

Agency shall be solely responsible for any accident, occurring if any, during the course of the work or any injury to any person and they must pay proper compensation of the same as per Workmen’s Compensation act 1923( when employee state insurance act 1948 is not applicable).

Prava Enterprise

S. A. ENTERPRISE

MAHESWAR ELECTRICAL INDUSTRIES