Request for Proposal for the Establishment of a Smart, Zero Waste, Integrated Solid Waste Management System with Door to Door Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism Governance

2.1.1 Package One – Technical Bid Opening

2.1.2 Package Two – Financial Bid Opening

2.1.3 Qualified Bidders

2.1.4 Evaluation Method

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

2.1.5 Tender Fee and Bid Security

2.1.6 Bid Query

2.2 Eligibility of Bidders

2.2.1 Determining the eligibility of Bidders

2.2.2 Pre-Qualification Criteria

2.2.3 Consortium

2.2.4 Black-listed / barred

2.2.5 Audited Statements

2.2.6 No alteration / Changes in the bid

2.3 Cost of Bidding

2.4 Sites visit and verification of information

2.5 Right to accept and to reject any or all Bids

2.6 Bidding Documents

2.7 Clarifications

2.8 Amendment of RFP

2.9 Format and Signing of Bid

2.10 Sealing and Marking of Bids

2.11 Bid Due Date and Time

2.13 Contents of the Bid

2.14 Modifications/ Substitution/ Withdrawal of Bids

2.15 Rejection of Bids

2.16 Validity of Bids

2.17 Confidentiality

2.18 Correspondence with the Bidder

2.19 Bid Security

3. EVALUATION OF BIDS

3.1 Opening and Evaluation of Bids

3.2 Tests of responsiveness

3.3 Selection of Bidder

3.4 Contacts during Bid Evaluation

4. FRAUD AND CORRUPT PRACTICES

5. PRE-BID CONFERENCE

6. MISCELLANEOUS

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

6.1 Termination of the Contract

6.3 Jurisdiction and Dispute Resolution

6.4 Indemnity Clause

6.5 Handover of the Land at the End of the Contract

6.6 Subcontracting for Partial or Full Scope of Work

7. NEGOTIATIONS

8. APPENDIX – I: FORMATS FOR TECHNICAL BID

9. APPENDIX – II: FORMAT FOR FINANCIAL BID

10. APPENDIX – III: POPULATION OF EKTA NAGAR / LIST OF ALL TOWN /

VILLAGES WITHIN SCOPE OF WORK JURISDICTION

11. APPENDIX – IV: COVERAGE AREA FOR JURISDICTION OF SoUADTGA / LIST

OF ALL TOWN / VILLAGES WITHIN SCOPE OF WORK JURISDICTION

12. APPENDIX – V – INDICATIVE SPECIFICATIONS FOR EV VEHICLE FOR DOOR-

TO-DOOR COLLECTION

13. APPENDIX – VI - INDICATIVE SPECIFICATIONS OF PLANT MACHINERY

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

Addendum As defined in Clause

Associate As defined in Clause 2.1.17

Authority Background As defined in Clause

Bank Guarantee As defined in Clause

The Technical Bid and Financial Bid together shall be

referred to as the Bid(s).

Parties that submit their Bids for a particular Project in

accordance with this RFP and shall include the

Members of the Consortium. (This RFP is intended for

the single party / company / entity)

Bidding Process As defined in Clause

Bid Due Date As defined in DATA SHEET

Bid Security As defined in Clause

Shall mean the Companies Act, 1956 and / or the

Companies Act, 2013. Provided that references to any

repealed provision contained in the Companies Act,

1956 shall be read as references to the corresponding

provision contained in the Companies Act, 2013 or as

per amended articles and act.

Conflict of Interest As defined in Clause 2.1.17

Crore Ten million (10,000,000)

As defined in Clause 2.2.3

(Not Applicable for this RFP)

Financial Bid As defined in Financial Bid Format

Financial Capacity As defined in Clause 2.2.2

Fleet / EV Vehicles /

Door to Door Collection As defined in Clause 1.7.1

Joint Bidding Agreement As defined in Clause 2.2.3 (Not Applicable for this RFP)

Lakh Hundred thousand (1,00,000)

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

Lead Member As defined in Clause 2.2.3 (Not Applicable for this RFP)

LOA As defined in Clause 3.3.3

MEPF Mechanical, Electrical, Plumbing, Firefighting Works

Member Member of a Consortium

Minimum Eligibility

As defined in Clause 2.2.2

Minimum Technical

As defined in Clause 2.2.2 (Not Applicable for this RFP)

Net Working Capital As defined in Clause 2.2.2

Project Name As defined in Clause

Qualified Bidder(s) As defined in Clause 2.1.3

Re. or R.S. or INR Indian Rupee

Request for Proposal for the Establishment of a

Smart, Zero‑Waste, Integrated Solid Waste

Management System with Door‑to‑Door Waste

Collection and a Waste Processing Facility within

the Jurisdiction of the Statue of Unity Area

Development and Tourism Governance Authority

Selected Bidder As defined in Clause

Site / Plant Location As defined in Clause

Scheduled Bank As defined in Clause

Technical Bid Technical Document Submitted by Bidder

Technical Capacity As defined in Clause 2.2.2

Technical Score As defined in Clause 2.2.2

The words and expressions beginning with capital letters and defined in this

document shall, unless repugnant to the context, have the meaning ascribed thereto

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

The information contained in this Request for Proposal document (hereafter referred

as the “RFP”) or subsequently provided to Bidder(s), whether verbally or in

documentary or any other form by or on behalf of the Authority or any of its

employees or advisors, is provided to Bidder(s) on the terms and conditions set out

in this RFP and such other terms and conditions subject to which such information is

This RFP is not an agreement and is neither an offer nor invitation by the Authority to

the prospective Bidder(s) or any other person. The purpose of this RFP is to provide

interested parties with information that may be useful to them in submitting Bids

pursuant to this RFP. This RFP includes statements, which reflect various

assumptions and assessments arrived at by the Authority in relation to the Project.

Such assumptions, assessments and statements do not purport to contain all the

information that each Bidder may require. This RFP may not be appropriate for all

persons, and it is not possible for the Authority, its employees, or advisors to

consider the investment objectives, financial situation and particular needs of each

party who reads or uses this RFP. The assumptions, assessments, statements, and

information contained in the Bidding Documents may not be complete, accurate,

adequate, or correct. Each Bidder should, therefore, conduct its own investigations

and analysis and should check the accuracy, adequacy, correctness, reliability and

completeness of the assumptions, assessments, statements, and information

contained in this RFP and obtain independent advice from appropriate sources.

Information provided in this RFP to the Bidder(s) is on a wide range of matters, some

of which may depend upon interpretation of law. The information given is not

intended to be an exhaustive account of statutory requirements and should not be

regarded as a complete or authoritative statement of law. The Authority accepts no

responsibility for the accuracy or otherwise for any interpretation or opinion on law

expressed herein.

The Authority, its employees and advisors make no representation or warranty and

shall have no liability to any person, including any Bidder under any law, statute,

rules or regulations or tort, principles of restitution or unjust enrichment or otherwise

for any loss, damages, cost or expense which may arise from or be incurred or

suffered on account of anything contained in this RFP or otherwise, including the

accuracy, adequacy, correctness, completeness or reliability of the RFP and any

assessment, assumption, statement or information contained therein or deemed to

form part of this RFP or arising in any way for participation in this Bid Stage.

The Authority also accepts no liability of any nature whether resulting from

negligence or otherwise howsoever caused arising from reliance of any Bidder upon

the statements contained in this RFP.

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

The Authority may in its absolute discretion, but without being under any obligation to

do so, update, amend or supplement the information, assessment or assumptions

contained in this RFP.

The issue of this RFP does not imply that the Authority is bound to select a Bidder or

to appoint the Selected Bidder for the Project and the Authority reserves the right to

reject all or any of the Bidders or Bids without assigning any reason whatsoever.

The Bidder shall bear all its costs associated with or relating to the preparation and

submission of its Bid including but not limited to preparation, copying, postage,

delivery fees, expenses associated with any demonstrations or presentations which

may be required by the Authority, or any other costs incurred in connection with or

relating to its Bid. All such costs and expenses will remain with the Bidder and the

Authority shall not be liable in any manner whatsoever for the same or for any other

costs or other expenses incurred by a Bidder in preparation or submission of the Bid,

regardless of the conduct or outcome of the Bidding Process.

The statements and explanations contained in this RFP are intended to provide a

better understanding to the Bidders about the subject matter of this RFP and should

not be construed or interpreted as limiting in any way or manner the scope of work

and obligations of the Selected Bidder set forth in the Contract or the Authority’s

rights to amend, alter, change, supplement or clarify the scope of work or the

Project, to be awarded pursuant to this RFP. Consequently, any omissions, conflicts

or contradictions in the Bidding Documents including this RFP are to be noted,

interpreted, and applied appropriately to give effect to this intent, and no claims on

that account shall be entertained by the Authority.

The Authority shall receive Bids pursuant to this RFP and other documents to be

provided by the Authority, as modified, altered, amended and clarified from time to

time by the Authority. (collectively the “Bidding Documents”) All Bids shall be

prepared and submitted in accordance with such terms on or before the time on the

date specified in DATA SHEET for submission of Bids (the “Bid Due Date”).

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

Name of the project Request for Proposal for the Establishment of a Smart,

Zero‑Waste, Integrated Solid Waste Management System

with Door‑to‑Door Waste Collection and a Waste

Processing Facility within the Jurisdiction of the Statue

of Unity Area Development and Tourism Governance

Tender issued by Statue of Unity Area Development and Tourism

Governance Authority (SoUADTGA)

The tender can be downloaded from

www.tender.nprocure.com

Procurement stages One Stage Two Package Bid (Technical & Financial)

Tender Fee (Rs. 15,000) In the form of DD

Bid Security (Rs.30,00,000) In the form of DD or BG

Performance Security (Rs. 50,00,000) In the form of DD or BG

Date of issue of RFP May

Site visit and Pre-bid Site visit is scheduled at 11:30 AM on May 2026 which

meeting / webinar will be followed by pre-bid meeting / webinar at following

The Pre-Bid meeting will be held at the

2nd Floor, New Administrative Building, Ekta Nagar, Ta.

Garudeshwar, Dist. Narmada -

Online Meeting Link:

Last date and time of Online Submission: June

Submission of bids Physical Submission: June

Address of Physical Physical Document Submission: June

Submission Physical hardcopy submission at:

2nd Floor, SoUADTGA, New Administrative Building,

Ekta Nagar Ta. Garudeshvar,

Dist. Narmada - 393 151 Gujarat, India

<[email protected]>

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

Technical Bid Opening To be Announced Later

Financial Bid Opening To be Announced Later

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

1. BACKGROUND AND TERMS OF REFERENCE

The Statue of Unity, an iconic monument located in Ekta Nagar, Gujarat, stands as a

symbol of national pride and unity. Dedicated to Sardar Vallabhbhai Patel, the Iron

Man of India, this statue is the tallest in the world, attracting millions of visitors

annually. The site not only honors Sardar Patel's legacy but also serves as a hub for

tourism, education, and cultural activities. With state-of-the-art facilities and a

stunning landscape, the Statue of Unity provides a unique platform for various

commercial and educational opportunities.

The monument is located between the Vindhyachal and Satpuda ranges, rising on

Sadhu-Bet Island in the Narmada River, approximately 3.5 km downstream from the

famous Sardar Sarovar Dam in Gujarat. The vision behind building the tallest statue

in the world is to commemorate Sardar Vallabhbhai Patel, the man responsible for

the unification of modern India.

1.1 Smart Zero‑Waste Waste Management System at Statue of Unity Area

Development and Tourism Governance Authority

The establishment of a Smart Zero‑Waste Integrated Solid Waste Management

System at Statue of Unity Area Development and Tourism Governance Authority is

envisioned as a transformative initiative supporting the region’s expanding tourism

landscape and urban service needs. Designed to serve local residents, commercial

establishments, and a large volume of domestic and international visitors, the

proposed system aims to strengthen environmental sustainability, public hygiene,

and operational efficiency within the destination.

The project includes the implementation of a comprehensive door‑to‑door waste

collection mechanism, ensuring regular, efficient, and monitored waste pickup across

all residential, commercial zones, government offices and attractions. This collection

network will be supported by smart technology solutions enabling real‑time tracking,

service verification, and data‑driven performance management. In addition, the

initiative envisages the development of a modern waste processing facility to

promote segregation at source, material recovery, recycling, and scientific waste

disposal aligning SoUADTGA’s with a zero‑waste operational model.

In this context, the Statue of Unity Area Development and Tourism Governance

Authority (SoUADTGA) invites Request for Proposal (RFP) from eligible and

experienced agencies for the procurement, supply, testing, commissioning, door to

door collection, operations and maintenance of the Smart Zero‑Waste Integrated

Solid Waste Management System waste processing infrastructure within Statue of

Unity Area Development and Tourism Governance Authority jurisdiction. The

project shall be executed in accordance with applicable environmental regulations,

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

statutory provisions, and service quality standards prescribed by the Authority.

1.2 Objectives of this RFP

The objectives of this RFP are:

 Establishment of an End‑to‑End Door‑to‑Door Waste Collection System

Backed by Segregation at Source – To implement a comprehensive,

efficient, and technology‑enabled door‑to‑door waste collection system across

all residential, commercial, government offices, and attractions areas within

the jurisdiction of SoUADTGA. The system shall ensure segregation of waste

at source into primary dry and wet waste streams.

 Establishment of an Integrated Waste Processing Facility for Dry and

Wet Waste Recycling – To develop and operate a scientific and

environmentally compliant waste processing facility for waste process. The

facility shall focus on recycling, material recovery, and sustainable resource

utilization to support the Statue of Unity’s zero‑waste vision.

Period of Contract:

The selected Bidder shall implement and operate the full scope of work for an initial

contract period of six (6) years. Subject to satisfactory performance and mutual

consent of both parties, the contract may be extended in increments of two (2) years,

for a maximum additional period of four (4) years (6 + 2 + 2).

1.3 Plant Location and Proximity

The proposed waste processing facility is located at 21°51'54.5"N, 73°42'47.5"E, as

indicated in the location link provided. All prospective Bidders are mandatorily

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

required to visit the site to thoroughly understand the existing conditions,

operational constraints, access provisions, and ground realities prior to submitting

their proposals. The site area of approximately 5 acres of land will be handed over

to the selected Bidder strictly on an “as‑is, where‑is” basis, and it shall be the

responsibility of the Bidder to assess all requirements, enabling works, and

preparatory activities necessary for the successful implementation and operation of

Site Location Link: https://maps.app.goo.gl/okY6ovtDH3woWNPe8

1.4 SCOPE OF WORK - INFRASTRUCTURE EXECUTION / PLANT

1.4.1 Site Taking Over & Preliminary Works

 The Authority shall provide the Selected Bidder approximately five (5) acres of

land for the purpose of establishing and operating the Waste Processing

Facility under this Project.

 The Bidder shall carry out all preparatory activities, including detailed site

surveys, soil investigations, land assessment, and utility requirement

 The Bidder shall prepare and submit to the Authority a comprehensive plant

execution plan and base map covering all facilities and utilities.

 The plan shall include the proposed processing strategy, operational planning,

and complete sets of architectural, structural, and MEPF (Mechanical,

Electrical, Plumbing, and Firefighting) drawings and layout plans for the

Authority’s records.

 The land shall be used exclusively for project-related activities and shall not

confer any ownership, leasehold, or tenancy rights upon the Bidder.

 The Bidder shall establish all required temporary facilities during the

construction phase, including site offices, storage areas, utilities, and safety

1.4.2 Design & Engineering Requirements

 The Bidder shall design, develop, and establish a solid waste processing

facility with a minimum processing capacity of 50 TPD (Ton Per Day).

 The facility shall be designed with adequate provision for future expansion to

accommodate increased waste quantities arising from the expansion of the

SoUADTGA jurisdiction, including the addition of new villages, tourist

attractions, institutions, and other infrastructure within the Authority’s area.

 The facility shall include a complete waste processing system capable of

handling all types of waste generated within the jurisdiction, including dry

waste and wet waste, and producing segregated recyclable materials, non-

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

recyclable fractions, Refuse-Derived Fuel (RDF), compost, inert waste, and

other applicable waste streams in accordance with the Solid Waste

Management Rules, 2016 + 2026 and subsequent amendments.

 The processing facility shall be designed to ensure maximum resource

recovery and to achieve the primary objective of minimizing disposal and

progressing towards a “Zero Waste” model within the Authority’s jurisdiction.

 The facility shall be designed and operated to minimize the generation of

reject, inert, and residual waste, in accordance with the requirements

specified in Clause 1.6.2 of this RFP.

 The Bidder shall be fully responsible for the handling, processing,

transportation, and safe disposal of all reject, inert, and residual waste in

accordance with applicable laws and regulations.

 The Bidder shall not dump, store, or keep rejects, inert and residual waste at

the plant site or at any location within the Authority’s jurisdiction under any

 The facility shall include systems for controlling Oduor, dust, flies, rodents,

bird menace, emissions, along with proper leachate, surface runoff collection,

and rainwater, stormwater management.

 The facility should also include appropriate fire detection and firefighting

systems and relevant NOC / License (with timely renewal) in accordance with

applicable laws and regulations.

 The facility should include digital monitoring and automation systems, safety

systems, and efficient internal logistics, including proper vehicle entry and exit

routes, vehicle parking, staff amenities such as washrooms, and other

essential facilities.

 All works shall be carried out strictly within the plant layout and inside the

defined boundary of the project site. The construction of the boundary wall

shall also fall within the scope of the bidder.

1.4.3 Statutory Clearances & Compliance

 The Bidder shall obtain and maintain, at its own cost, all necessary approvals,

permits, licenses, and statutory clearances required from Central, State, and

Local Authorities for the construction and operation of the Project in

accordance with applicable laws.

 The Bidder shall comply with all applicable laws, regulations, standards,

guidelines, and labor-related statutory requirements, including necessary

registrations and obligations, throughout the contract period.

1.4.4 Construction, Installation & Commissioning

 The Bidder shall carry out all construction and civil works including plant

buildings, foundations, internal roads, drainage systems, administrative and

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

worker facilities, shaded premises, storage areas, utility services, and all other

required infrastructure.

 The Bidder shall install and commission all necessary processing equipment,

including conveyors, shredders, balers, trommels, composting systems,

electrical and automation systems, safety systems, and any other essential

 The Bidder shall ensure 100% CCTV coverage across the plant, including the

parking area, weighbridge, sorting zones, collection areas, and all front‑end

and back‑end processes.

 All expenses related to the construction, installation, and commissioning of

the complete facility shall be borne entirely by the Bidder.

 The Bidder must complete all construction, installation, commissioning, and

trial runs within 240 days from the date of issuance of the Letter of Award

 The Bidder must also install all required boards and signage, including the

plant information board (in local language, Hindi, and English), plant layout

map, safety and warning signs, and entry‑restriction boards for visitors,

animals, and unauthorized persons.

1.4.5 Control Room

 The Bidder should establish and operate a Control Room for monitoring plant

operations and Door-to-Door waste collection activities and shall ensure that

the Control Room remains fully operational during all operational hours.

 The Authority shall provide, free of charge, suitable space at its administrative

building for the establishment and operation of the Control Room.

 The Bidder shall deploy two (2) staff members (Manager and IT Expert) and

shall provide and maintain all required infrastructure, equipment, connectivity,

hardware, software, and systems for monitoring purposes.

 The Bidder shall provide access to the dashboard and mobile application to

the Authority for real-time monitoring and tracking of project operations.

 The monitoring unit shall include at least two (2) computers, an internet

connection, and a digital dashboard/TV unit with a minimum 56-inch display

screen showing real-time data, including vehicle movements through GPS

tracking, weighbridge data, CCTV feeds, and other plant-related information.

 The digital system shall automatically generate all daily reports and records

without any manual data entry.

 The Bidder shall establish and operate a dedicated helpline / complaint

redressal number and message communication system (I.e. WhatsApp) for

receiving and addressing complaints related to Door-to-Door waste collection

and other solid waste management services within the jurisdiction of the

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

 The bidder shall also conduct timely training / IEC Activity / routine

communication and awareness drive regarding segregation of the waste and

its importance across the SOUADTGA Jurisdiction Area.

 The helpline/complaint redressal system shall be operational from 10:00 AM

to 06:00 PM on all working days. The Bidder must maintain the detailed

logbook of all the complaints received / resolved and the same shall be

submitted with the monthly payment submission framework as per clause

1.11 of this RFP.

1.4.6 Water and Electricity Connection

 The Authority shall provide a single-point connection for electricity and water

at the project site.

 The Bidder shall be responsible for establishing the internal distribution

network for electricity and water from the designated connection point and

shall bear all associated costs.

 The Bidder shall liaise with the concerned departments and obtain all

necessary approvals and permissions at its own cost.

 The Bidder shall bear all applicable consumption charges, monthly utility bills,

and any other related expenses during the contract period.

 The Bidder shall ensure continuous power supply for all plant operations and

shall bear all associated costs, including fuel, lubricants, and consumables for

generators or backup systems.

1.4.7 Weighbridge Installation

 The Bidder shall, at its own cost, establish, install, and commission a

weighbridge of appropriate capacity at the designated location within the plant

premises for weighing all incoming waste at the site.

 The weighbridge shall be fully automated and electronically operated and

shall be equipped with RFID-based identification, access control with boom

 The system should be integrated with a web-based server platform to enable

real-time data transmission, tracking, and monitoring.

 The weighing area shall be equipped with a boom barrier queue management

system to regulate vehicle entry and exit.

 The weighing system shall be designed to eliminate manual intervention and

operate without human interface, ensuring transparency, accuracy, and

tamper-proof functioning.

 The system shall generate digital weight records and reports, which shall be

accessible online to the Control Room and to authorized officials of the Statue

of Unity Area Development and Tourism Governance Authority (SoUADTGA).

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

 The Bidder shall ensure uninterrupted connectivity, data security, regular

calibration of the weighbridge, and compliance with all applicable statutory

standards and requirements.

1.5 SCOPE OF WORK – DOOR TO DOOR COLLECTION &

1.5.1 Service Coverage Area

 The Bidder shall provide complete Door‑to‑Door (D2D) and Point‑to‑Point

waste collection services across all areas under the jurisdiction of

 This shall include all villages, faliyas/streets, common parking areas, entry

and exit points, residential units, commercial establishments, hotels,

restaurants, government offices, institutions, hospitals, tourist attractions,

high-footfall zones, roadside litter bins, open collection points, and all public

spaces within the jurisdiction of SoUADTGA.

 Details of all populations and villages covered under the jurisdiction of

SoUADTGA are provided in Annexures III and IV of this RFP.

 Any future expansion in geographical area, population, establishments, or any

modification or addition to the jurisdiction of SoUADTGA shall automatically

fall within the Bidder’s scope of work without any additional financial claim or

 The Bidder shall distribute informational leaflets to all households and

establishments. The leaflets shall clearly provide details of the collection

schedule, waste‑segregation guidelines and the complaint‑redressal helpline

 The Bidder shall ensure continuous, efficient and uninterrupted

waste‑collection operations at all times.

 The Bidder shall not collect or transport any sort of waste from outside the

SoUADTGA jurisdiction. All waste must be collected within the jurisdiction

 The Bidder shall not collect, transport, or handle any Construction and

Demolition (C&D) waste under this Project, and such activities are strictly

 The Bidder shall not collect, transport, or handle horticulture/garden waste

generated within the jurisdiction of the Authority.

1.5.2 Route Planning & Operation Schedule

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

 The Bidder shall prepare and implement a detailed Time–Place–Movement

(TPM) Plan using GPS‑mapped locations and same shall be done in

consultation with the Authority.

 The Bidder shall ensure complete daily coverage of all routes and all Door-to-

Door (D2D) collection points, commencing from 6:00 AM each day, and shall

complete all waste collection activities before 2:00 PM.

 During any peak seasonal or any period of increased waste generations /

demand based on the on-ground scenario, the bidder may follow the same

day evening trip for collection round with consultation of the Authority.

 The collection timings shall be based on the on-ground scenario, peak visitor

inflow / outflow, seasonal conditions and overall authority’s requirements.

 The Bidder shall ensure segregation of dry and wet waste at the collection

point and shall collect and transport waste in fully segregated streams.

 The Bidder shall remain fully responsible for ensuring segregation,

irrespective of whether tourists, or citizens provide waste in segregated or

unsegregated form.

 The Bidder shall ensure zero spillage during transportation. All waste shall be

transported only in fully closed and leak‑proof containers.

 The Bidder shall ensure that all waste collected on any given day is fully

processed within 48 hours of collection, and no unprocessed waste

shall be retained, stored, or held beyond this timeframe, except under

unavoidable circumstances.

 Considering the current quantity of waste, the Bidder shall deploy, operate,

and maintain a minimum of twenty (20) brand‑new electric door‑to‑door waste

collection vehicles (EV). Each vehicle shall be fitted with a tipper having a

minimum waste collection capacity of 1,000 kg.

 In addition, the Bidder shall maintain a standby fleet equivalent to at least ten

percent (10%) of the deployed vehicles or a minimum of two (2) vehicles,

whichever is higher, to ensure uninterrupted operations and timely

replacement in the event of breakdowns, repairs, or maintenance during

entire contract period.

 In the event of an increase in waste generation arising from expansion of the

Authority’s jurisdiction or for any other reason, the Bidder shall, at no

additional cost to the Authority, suitably augment the waste collection fleet by

deploying additional vehicles as required to handle the increased waste

quantity and to continuously meet the prescribed service levels and

performance standards.

 The Bidder shall respond promptly to any on‑demand requirement raised by

the Authority, including the deployment of additional vehicles, equipment, and

manpower during peak hours, special events, VIP/VVIP visits, or at any time

as required during the entire contract period without any additional cost.

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1.6 SCOPE OF WORK – PLANT OPERATIONAL PHASE (O&M)

1.6.1 Operational Responsibility

 The Bidder shall operate and maintain the processing plant for the entire

contract period, including any extensions, and shall ensure safe, efficient, and

environmentally compliant operations at all times.

 The Bidder shall process all collected waste and ensure maximum recovery of

useful materials. The Bidder shall keep all machinery, equipment, and

systems in fully functional condition at all times.

 The Bidder shall also be responsible for processing all accumulated waste at

the project site from the date of issuance of the Work Order until the

commencement of regular plant processing operations, in accordance with

applicable rules and guidelines.

 The payment for the processing of the accumulated waste present at the site

will be calculated as per clause 1.11 of this RFP.

 The Bidder shall ensure full compliance with all applicable laws, including the

Solid Waste Management Rules, 2016 and 2026, environmental norms, and

the requirements of the State Pollution Control Board (SPCB), Central

Pollution Control Board (CPCB), or Pollution Control Committee (PCC), as

applicable, and any other statutory provisions governing plant operations.

 The Bidder shall ensure strict monitoring of all vehicle entry and exit and shall

maintain 100% cleaning and disinfection of all waste collection vehicles at the

processing/recycling plant.

 The Bidder shall ensure that no waste is burnt or incinerated and shall not

engage in any activity that may result in the burning of waste under any

 The Bidder shall ensure that all operations are carried out in a safe, hygienic,

and environmentally sound manner, and shall implement all necessary safety

measures for workers and the public.

 The Bidder shall bear full responsibility for any injuries, accidents, damages,

loss of life, or third-party claims arising from the use or operation of vehicles,

machinery, equipment, or personnel engaged in the Project, and the Authority

shall have no liability in this regard.

 The minimum setup of the plant may have following list of items:

o Trommel / Rotary Screen (for simple waste separation)

o Magnetic Separator (for separation of ferrous materials from waste

o Conveyor Belts (for moving waste from one point to another)

o Basic Sorting Platform / Table (manual sorting)

o Shredder (for cutting dry waste like plastics/cardboard)

o Baling Machine (for packing recyclables)

o Tractor with Trolley (internal waste movement)

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o Backhoe Loader / Tractor Loader (as required) (for loading/unloading

o Basic Composting Setup (for wet waste processing)

o Basic Tools (spades, rakes, wheelbarrows, bins, safety tools)

 The indicative specifications of plant machinery are outlined in the Appendix –

1.6.2 Processing Requirements

Dry Waste Processing

 The Bidder shall screen, sort, segregate, shred, bale, and compact dry waste

and ensure maximum recovery of recyclable materials in accordance with

industry’s best practices and applicable standards.

 The Bidder may process non-recyclable dry waste into Refuse-Derived Fuel

(RDF) or any other approved output fraction, in compliance with applicable

rules, standards, and prevailing market practices.

 The Bidder shall be fully responsible for the handling, storage, transportation,

resale, recycling, and overall management of all recovered materials.

 The Bidder shall retain 100% of the revenue generated from the sale of

recyclable materials.

Wet Waste Processing

 The Bidder shall process wet waste using scientifically approved composting

technologies in accordance with established industry’s best practices and

applicable regulations.

 The Bidder shall obtain all necessary quality certifications for the compost

produced, in compliance with applicable standards, including the Fertilizer

Control Order (FCO), and prevailing market practices.

 All compost produced at the facility shall be co-branded with the Authority. All

packaging, labeling, and branding materials shall prominently display the

Authority’s name and logo as part of such co-branding.

 The Bidder shall be solely responsible for the handling, storage, marketing,

transportation, distribution, and sale of compost in the open market, entirely at

its own cost and risk.

 The Authority shall bear no responsibility or liability for the storage, sale,

distribution, or any commercial aspect of the compost produced at the facility.

 The Bidder shall retain 100% of the revenue generated from the sale of

Processing Requirements- Reject / Inert Waste / Residual Waste

 The Bidder shall ensure that the quantity of reject, inert, and residual waste

generated during processing operations does not exceed five percent (5%) of

the total input waste.

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 The Bidder shall be fully responsible, at its own cost, for the handling,

processing, loading, transportation, and lawful disposal of all reject, inert, and

residual waste generated from operations, in full compliance with all

applicable laws, environmental regulations, and statutory requirements.

 The Bidder shall not dump, store, or accumulate any reject, inert, or residual

waste at the plant site or at any location within the jurisdiction of the Authority

under any circumstances.

1.7 All Electric Vehicle Fleet, Routing & Support Infrastructure

1.7.1 Vehicle Design and Procurement

 The Bidder shall procure and deploy brand‑new four‑wheeler electric

waste‑collection vehicles (“EV Fleet”) in accordance with the specifications

provided in this RFP and any directions issued by the Authority.

 All vehicles shall be designed with a fully closed body and separate

compartments for segregated waste streams. Reference images and

fabrication guidelines shall be as per Annexure V.

 All EVs shall be brand new at the time of commissioning and shall fully

comply with AIS (Automotive Industry Standards), CMVR (Central Motor

Vehicles Rules), and other applicable guidelines for electric vehicles.

 Each vehicle shall be equipped with the following mandatory safety and

operational systems:

o Real‑time GPS tracking Device

o Vehicle‑Mounted RFID Tag

o Reversing alarms

o Adequate lighting and reflectors

o Onboard fire extinguisher

o Essential hand tools including brooms, shovels, squeegees, spill kits,

and disinfectant sprayers

 All procurement and ownership responsibilities, including the costs of

acquisition, repairs, replacements, renewals, warranties, guarantees, spare

parts, insurance, breakdown handling, towing, loading and unloading, and all

direct or indirect expenses, shall be borne exclusively by the Bidder for the

entire contract duration.

 The Bidder shall maintain all legally required vehicle documentation, including

comprehensive insurance, third-party insurance, valid driving licenses, and

any other statutory certifications as applicable.

 The Bidder shall submit a valid Manufacturer’s Authorization Form (MAF)

issued by the Original Equipment Manufacturer (OEM), authorizing the to

supply, deploy, operate, and maintain the vehicles for the entire contract

period. The MAF shall clearly confirm the availability of after-sales service and

spare parts support within the project area.

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 The bidder may submit multiple OEM/MAF documents for EV four-wheeler

dealers, companies, distributors, or manufacturers supplying door-to-door

vehicles. However, the bidder must deploy vehicles only from the brands for

which OEM/MAF documentation has been submitted.

1.7.2 EV Charging & Maintenance Infrastructure

 The selected Bidder shall be responsible for Design, Supply, Installation,

Testing and Commissioning (DSITC) of a complete Electric Vehicle (EV)

Charging Infrastructure and workshop within given premises for electric waste

collection vehicles deployed under the Zero-Waste Integrated Solid Waste

Management System.

 The scope shall also include supply and installation of sufficient AC slow

chargers and DC fast chargers compatible with electric vehicles compatibility,

along with charging connectors, protection systems, emergency shutdown

facility and monitoring provisions.

 The bidder shall implement end-to-end electrical distribution infrastructure

from the existing electricity supply point / DGVCL meter up to the charging

stations, including main LT panel, circuit breakers (ACB / MCCB / MCB), AC

Distribution Boards (ACDB), protection devices, energy metering

arrangement, earthing system, lightning protection system, and all associated

electrical accessories as per relevant IS standards and statutory safety

 The Bidder shall be solely responsible, at its own cost, for all repairs,

replacements, renewals, rectifications, and restoration of any damage to the

electric waste collection vehicles throughout the contract period.

 In the event any vehicle is under repair, breakdown, accidental damage,

routine maintenance, or undergoing any form of renewal or replacement, the

Bidder shall ensure uninterrupted service continuity by deploying an

equivalent standby vehicle immediately, without any delay or additional

financial claim to the Authority.

 The electricity consumption charges for operation of the EV charging

infrastructure shall be within the scope of work and borne by the bidder.

 All EVs shall undergo daily cleaning and disinfection, along with periodic paint

touch-ups, anti-corrosion inspections, and annual body repainting or

refurbishment, as required.

1.8 Team Deployment Requirements (Indicative or Minimum)

The team specified in this table represents the minimum mandatory deployment

required for ensuring compliant, safe, and efficient operations at all times. The

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Bidder shall be responsible for deploying all personnel necessary to meet the

functional, statutory, and service‑level requirements of the Project.

Position Name Requirement Minimum Qualification /

Driver 1 (one) per Door-to- Basic understanding of source

Door collection segregation with valid LMV

vehicle License

Helper 1 (one) per Door-to- Basic understanding of source

Door collection segregation

Operator Weigh-Bridge Basic understanding of weigh

Operator bridge operations

Field Supervisor 2 (two) Supervisors - Diploma or Graduate with

one for plant experience in Solid Waste

operations and one Management

for Door-to-Door

collection routes

Manager 1 (one) Manager Graduate with 5+ years of SWM

(At the Control experience

IT Expert 1 (one) IT Expert cum B.E. or Diploma in IT /Computer

(At the Control Helpline Operator Engineering or BCA / with 2+

Room) years of experience

 The Bidder must provide all workers with proper uniforms, Personal Protective

Equipment (PPE), identity cards, and necessary safety training.

 All workers should mandatorily wear reflective jackets or reflectors

(green/orange) to ensure safety and visibility during operations.

 The Bidder shall ensure that all payments to personnel are made only through

digital modes directly into their respective bank accounts.

 The Bidder must fully comply with all labor laws, including:

o Provident Fund (PF)

o Employees’ State Insurance Corporation (ESIC)

o Overtime (OT) payments wherever applicable

o Any other statutory labor laws requirements.

 The Bidder must deploy sufficient manpower every day including weekends,

public holidays, and festivals and must manage shifts, staff rotation, and

manpower adjustments to ensure smooth, uninterrupted waste collection and

processing operations.

 The Bidder shall avoid dependence on any specific manpower; in case of

absenteeism, the Bidder shall provide immediate replacement to ensure

uninterrupted collection and operational continuity.

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 In case of any revision, deviation, or amendment in the Government‑notified

minimum wages during the contract period, the Bidder shall mandatorily

comply with and implement the revised wages. Such compliance shall be

carried out by the Bidder without any additional financial implication, claim, or

cost to the Authority.

 It is envisaged that the bidder shall employ local manpower / Self Help Group

from the same or nearby location to promote regional livelihood opportunities.

1.9 Penalties, Timelines and Service Level Benchmarking

Sr. Activity / Category Service Level Timeline / Penalty

No. Benchmark (SLB) (Excluding GST)

1. Timeline Breach Failure to Comply with Post 240 Days, ₹5,000 per

240 Days of timeline for day maximum of ₹1,00,000

100% coverage of all ₹500 per missed route per

Daily Door-to-Door

2. assigned areas as per vehicle or ₹2,000 per day,

Scope of Work. whichever is higher.

₹2,000 per day and

maximum of ₹5,000 per

Plant Machinery Respond within 2 hours month.

Breakdown and fix within 24 hours.

Repeated issues may lead

to contract review.

Submission of waste

₹1,000 per day for missing

collection / process

MIS & Reporting or incomplete / False

4. data, vehicle logs,

Compliance reporting shall be treated

as material breach

weighbridge data

Vehicles must be clean

Vehicle Condition &

5. and maintained as per ₹500 per vehicle per day

₹500 per complaint

All complaints are to be

6. Citizen Complaint pending beyond the

resolved within

Resolution timeline and maximum of

₹5,000 per month.

₹1,000 per vehicle per day

GPS to remain active for non-functional GPS.

7. GPS Functionality and functional on all

vehicles at all times. Repeated issues may lead

to contract review.

All staff should wear ₹200 per worker per day or

8. Staff Uniform & PPE uniforms during ₹1,000 per day, whichever

operations. is higher.

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Sr. Activity / Category Service Level Timeline / Penalty

No. Benchmark (SLB) (Excluding GST)

No intoxication or

9. Driver Conduct unsafe behavior. Zero- ₹2,000 per incident.

Dumping of waste /

All waste should be

10. processing at other ₹10,000 per incident

processed at plant only.

than Plant Premises

Team Deployment Replacement of the

and Minimum Staff workforce in the ₹500 per person per

Required as per absence of any position position

RFP / candidate

₹20,000 per incident along

Collection of C&D C&D waste collection is with no payment for the

Waste strictly prohibited. respective waste collected

The cumulative penalty imposed in any month shall not exceed thirty percent

(30%) of the total monthly payment. In the event that such penalties continue

for more than three (3) consecutive months, the Authority may take

appropriate action in accordance with the terms of the Contract.

The Authority reserves the right to impose additional penalties, corrective measures,

or take any other appropriate action beyond those specified above, at its sole

discretion, depending upon the nature, severity, and circumstances of the non-

compliance or event.

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1.10 Project Establishment and Execution Timeline

The Authority reserves the right to revise the timelines based on on‑ground

assessment, operational needs, and overall project requirements. Any such

modification shall be communicated to the Bidder in advance, and the Bidder shall

comply accordingly. These adjustments will be made to ensure smooth execution

and continuity of services.

Sr. Phase Duration / Timeline Broad Scope of Work

1 Phase 1: Plant Day 0 to Day 240  DSITC (Development-Design /

Installation & (From LoA Date) Supply / Install / Testing /

Infrastructure (Including Commissioning of minimum

Development Monsoon)

TPD processing plant and

procurement of new EV fleet.

 Conduct testing, trial runs, and

commissioning within timeline.

2 Phase 2A: Day 241 to Year 6  Deploy EV vehicles and staff

Door-to-Door (extendable based for daily waste collection.

Waste on performance)

 Collect and transport

Operations segregated waste to the plant

as per routes and schedules.

 Maintain MIS reporting and

meet all performance

standards/SLB requirements.

3 Phase 2B: Day 241 to Year 6  Operate and maintain the

Plant (extendable based processing plant and manage

Operations & on performance) day-to-day waste processing.

 Process all collected waste as

per rules and regulations.

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1.11 Payment Process and Submission Compliance

 Payment to the Bidder will be provided as per following:

Sl. Title Payment Terms

1 Processing of Payment for Processing of accumulated (legacy)

Existing waste present at the project site shall be calculated

Accumulated as per the following formula:

Processing Rate for Accumulated Waste (INR per

MT) = Quoted Financial Bid Rate (INR per MT) ×

The above rate shall be deemed inclusive of all costs

related to excavation, handling, screening,

processing and disposal of legacy waste.

2 Base Contract Payment shall be made as per the Financial Bid

Period rates, on a per Metric Ton (MT) of waste collected

1st Year to 6th Year

(Post completion of

Construction Period)

3 Extension Period – I Payment shall be made at 5% escalation over the

(If Applicable) 6th Year Financial Bid rate.

4 Extension Period – II Payment shall be made at 5% escalation over the

(If Applicable) 8th Year applicable rate.

9th & 10th Year

 Payment shall be made based on the total quantity of waste collected,

as verified through weighbridge records. It is hereby clarified that all waste

collected shall be deemed to have been delivered to and processed at the

designated facility, and the Bidder shall be responsible for ensuring complete

processing of the entire quantity collected.

 The entire financial responsibility for delivering the service lies with Bidder,

and payments strictly follow the verified Metric Tons collected each month.

 Payment for processing existing accumulated (legacy) waste shall be made

only on the basis of verified weighbridge data.

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 Payments for Base Contract Period shall start only after:

1. The processing plant is successfully commissioned, and

2. Door‑to‑Door collection services have started.

 The Authority may conduct independent or surprise audits at any time.

 All monthly invoices shall be submitted by the 5th of every month, or the next

working day if the 5th day falls on public holiday or weekend and shall include

weighbridge summaries, GPS‑verified route adherence reports, complaint

redressal report logbook, collection and processing tonnage reports

generated from the dashboards / portal. No manual slips / reports shall be

 The Bidder shall furnish a Performance Security of INR 50,00,000 (Indian

Rupees Fifty Lakhs Only). The Security Deposit must be submitted on or

before the date of signing the Agreement and shall remain valid for at least

sixty (60) days beyond the Contract Period. In the event that the Performance

Security approaches its expiry, the Bidder shall renew the Performance

Security no later than sixty (60) days prior to its expiry.

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2. INSTRUCTIONS TO BIDDERS

2.1 Brief Description of Bidding Process

The Authority has adopted a single‑stage, two‑package bidding process (“Bidding

Process”) for selection of the Selected Bidder. Under this process, each Bidder

shall simultaneously submit its relevant qualification documents for meeting the

Eligibility Criteria and demonstrating Technical and Financial Capacity, along with

the Technical Document. All such submissions shall collectively constitute the

“Technical Bid.”

The Financial Bid shall comprise the Bidder’s quoted Rate per MT under the financial

bid titled: ‘End‑to‑End Door‑to‑Door Waste Collection using a newly procured EV

Fleet, complete Transportation services, and the Supply, Installation,

Commissioning, Operation, and Maintenance of the Processing Plant with necessary

Workforce for the Zero‑Waste Integrated Solid Waste Management System at the

Statue of Unity Jurisdiction.’ The Financial Proposal shall be evaluated based on the

Lowest Quoted Amount submitted through the Online Procurement Portal. The

detailed format of the Financial Bid is provided in Appendix II – Financial Bid Format.

2.1.1 Package One – Technical Bid Opening

In the first stage, the Technical Bids submitted by all Bidders shall be evaluated to

determine their responsiveness in accordance with Clause 3.2. The evaluation shall

further assess whether the Bidders meet the Minimum Eligibility Criteria and the

required Technical and Financial Capacity as specified under Clause 2.2.2 of this

RFP for undertaking the Project.

2.1.2 Package Two – Financial Bid Opening

In the second stage, only those Bidders who meet the Minimum Eligibility Criteria

and are declared technically qualified shall be eligible for opening of their Financial

Bids. The Bidder offering the Lowest Quoted Amount (L1) shall be identified as the

final Selected Bidder.

2.1.3 Qualified Bidders

Only those Bidders (“Qualified Bidders”) whose Technical Bids satisfy all eligibility

and qualification requirements of this RFP and are approved by the Authority in

accordance with its terms, shall be permitted to participate in the Financial Bid

2.1.4 Evaluation Method

All technically qualified Bidders shall be eligible to participate in the Financial Bid

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evaluation stage. The Bidder quoting the Lowest Quoted Amount for the scope of

work shall be selected as the final Selected Bidder (L1).

Any addenda issued subsequent to this RFP, but on or before the Bid Due Date, will

be deemed to form part of the Bidding Documents.

2.1.5 Tender Fee and Bid Security

The Bidder is required to provide nonrefundable tender fee of INR 15000 (Rupees

Fifteen Thousand only) in the form of DD in favor of “SoUADTGA” payable at Ekta

Nagar acceptable to the Authority.

A Bidder is required to deposit, along with its Bid, a bid security equivalent to an

amount of INR 30,00,000 (Rupees Thirty Lakhs Only) as the Bid Security (“Bid

Security”) in the form of DD or BG. The Bid Security will be refundable, not later than

180 (One Eighty) days from the Bid Due Date except in the case of the Selected

Bidder whose Bid Security shall be retained till it has provided Performance Security

under the Contract. The Bidders will have to provide Bid Security in the form of a

Bank Guarantee format set out in Annexure E in Favor of “SoUADTGA” payable at

Ekta Nagar acceptable to the Authority, and the validity period of the Bank

Guarantee, shall not be less than 180 (One Eighty) days from the Bid Due Date, and

may be extended as may be mutually agreed between the Authority and the Bidder

from time to time. The Bid shall be summarily rejected if it is not accompanied by the

2.1.6 Bid Query

The Bidders are requested to compulsory examine the Site at Ekta Nagar Plant

Location (“Site”) and provide their undertaking as per format provided in the

annexures. The Bidder shall conduct site visits at their own expense and undertake

any necessary studies required for preparing and submitting their bids.

The pre-bid queries should be submitted in the format specified below to be

considered for response and they should be submitted in MS-Excel format via email.

Pre-bid queries not submitted in the prescribed format may not be responded to.

Part of Clause Clarification sought

S. N. Page No. provided in

RFP No. with justification if any

It is preferred that the queries should be sent to the Authority at least 2 (two)

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business days before the scheduled pre-bid conference. The formal email

communication shall clearly bear the following identification/ title: “Request for

Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste

Management System with Door‑to‑Door Waste Collection and a Waste

Processing Facility within the Jurisdiction of the Statue of Unity Area

Development and Tourism Governance Authority”

2.1.7 The Bidding Documents can be downloaded from Nprocure website

www.tender.nprocure.com. For more information about project /site visit , The

Bidder may approach authority on following details:

Statue of Unity Area Development and Tourism Governance Authority,

New Administrative Building,

Ekta Nagar Ta. Garudeshvar,

Dist. Narmada - 393 151 Gujarat, India

Email: <[email protected]>

For avoidance of doubt, it is clarified that the Bid shall be submitted on or before the

Bid Due Date and time at the address specified in DATA SHEET. The original copy

of the Demand Draft shall be submitted along with the Enclosures of Proposal, and

the scanned copy of the DD shall be uploaded along with the Technical Proposal on

the Nprocure Portal.

2.1.8 Notwithstanding anything to the contrary contained in this RFP, the detailed

terms specified in the scope of work shall have an overriding effect; provided,

however, that any conditions or obligations imposed on the Bidder hereunder

shall continue to have effect in addition to its obligations under the Contract.

2.1.9 The Bid shall be furnished as per formats provided in Appendix-I of this RFP.

2.1.10 The Financial Bid shall be submitted on the Nprocure Portal as per the format

set by the procurement portal. In the event of any difference between figures

and words, the amount indicated in words shall prevail.

2.1.11 The Bidder shall deposit a Bid Security in accordance with the provisions of

this RFP. The Bidder must provide the Bid Security in the form of a Bank

Guarantee, acceptable to the Authority, as per format set forth in Annexure E

of Appendix-I. Bidder may also submit the Bid Security in the form of DD or

2.1.12 The validity period of the Bank Guarantee shall not be less than 180 (One

Eighty) days from the Bid Due Date and may be extended as may be mutually

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agreed between the Authority and Bidder from time to time. The Bid shall be

summarily rejected if it is not accompanied by the Bid Security. The Bid

Security shall be refundable not later than 180 (One Eighty) days from the Bid

Due Date except in the case of the Selected Bidder (s)whose Bid Security

shall be retained till it has provided Performance Security.

2.1.13 The Bidder should submit a Power of Attorney as per the format set forth in

Annexure C of Appendix-I, authorizing the signatory of the Bid to commit the

2.1.14 Any condition or qualification or any other stipulation contained in the Bid shall

render the Bid liable to rejection as a non-responsive Bid.

2.1.15 All communications in relation to or concerning the Bidding Documents and

the Bid shall be in English language.

2.1.16 The Bidding Documents including this RFP, and all attached documents are

and shall remain the property of the Authority and are transmitted to the

Bidders solely for the purpose of preparation and the submission of a Bid in

accordance herewith. The provisions of this Clause shall also apply mutatis

mutandis to Bids and all other documents submitted by the Bidders, and the

Authority will not return any bid, or any information provided along therewith.

All the submitted documents including presentation, concepts and technical

information shall be reserved with the authority and no honorarium / traveling

and survey cost / additional fees / stationary materials / shall be returned to

the Bidders. All the additional fees / cost / charges shall be borne by the

2.1.17 A Bidder shall not have a conflict of interest, as more specifically described

below, (the “Conflict of Interest”) that affects the Bidding Process. Any

Bidder found to have a Conflict of Interest shall be disqualified. In the event of

disqualification, the Authority shall forfeit and appropriate the Bid Security or

Performance Security, as the case may be. The Bidder acknowledges and

agrees such forfeiture and appropriation of the Bid Security or Performance

Security (as the case may be)is reasonable and represents the mutually

agreed genuine pre-estimated loss and damages likely to be suffered and

incurred by the Authority and not by way of penalty for, inter alia, the time,

cost, and effort of the Authority, including consideration of such Bidder’s

proposal (“Damages”). The Bidder acknowledges and agrees that such

forfeiture and appropriation of the Bid Security or Performance Security (as

the case may be) is without prejudice to any other right or remedy that may be

available to the Authority hereunder or otherwise.

Without limiting the generality of the above, a Bidder shall be considered to

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have a Conflict of Interest that affects the Bidding Process, if:

i) the Bidder, its Member or Associate (or any constituent thereof) and

any other Bidder, its Member or Associate (or any constituent thereof)

have common controlling shareholders or other ownership interest;

provided that this disqualification shall not apply in cases where the

direct or indirect shareholding of a Bidder, its Member or an Associate

thereof or any shareholder thereof having a shareholding is more than

25% (twenty five per cent) of the paid up and subscribed share capital

of such Bidder, Member or Associate, as the case may be, in the other

Bidder(s), its Member or Associate is not more than 25% (twenty five

per cent) of the paid up and subscribed equity share capital thereof;

provided further that this disqualification shall not apply to any

ownership by a bank, insurance company, pension fund or a public

financial institution referred to in section 2(72) of the Companies Act,

2013. For the purposes of this RFP, indirect shareholding held through

one or more intermediate persons shall be computed as follows: (aa)

where any intermediary is controlled by a person through management

control or otherwise, the entire shareholding held by such controlled

intermediary in any other person (the “Subject Person”) shall be taken

into account for computing the shareholding of such controlling person

in the Subject Person; and (bb) subject always to sub-clause (aa)

above, where a person does not exercise control over an intermediary,

which has shareholding in the Subject Person, the computation of

indirect shareholding of such person in the Subject Person shall be

undertaken on a proportionate basis; provided, however, that no such

shareholding shall be reckoned under this sub-clause (bb) if the

shareholding of such person in the intermediary is less than 26%

(twenty six per cent) of the subscribed and paid up equity shareholding

of such intermediary; or

ii) a constituent of such Bidder is also a constituent of another Bidder; or

iii) such Bidder, its member or any Associate thereof receives or has

received any direct or indirect subsidy, grant, concessional loan or

subordinated debt from any other Bidder, its member or Associate, or

has provided any such subsidy, grant, concessional loan or

subordinated debt to any other Bidder, its member or Associate; or

iv) such Bidder has the same legal representative for purposes of this Bid

as any other Bidder; or

v) such Bidder or any Associate thereof has a relationship with another

Bidder or any Associate thereof, directly or through common third

parties, that puts them in a position to have access to each other’s

information about, or to influence the Bid of either or each of the other

vi) such Bidder has participated as a consultant or sub-consultant to the

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Authority in the preparation of any documents, design, or technical

specifications of the Project.

For the purposes of this RFP, Joint Bidding or Consortium is not Allowed. Associate

means, in relation to the Bidder, a person who controls, is controlled by, or is under

common control with such Bidder/Consortium Member (the “Associate”). The

expression “control” means, with respect to a person which is a company or

corporation, the ownership, directly or indirectly, of more than 50% (fifty per cent) of

the voting share capital of such person, and with respect to a person which is not a

company or corporation, the power to direct the management and policies of such

person, whether by operation of law.

2.1.18 Any award of the Project shall be subject to the terms of Bidding Documents.

2.1.19 A Bidder shall be liable for disqualification and forfeiture of Bid Security if any

legal, financial or technical adviser of the Authority in relation to the Project is

engaged by the Bidder, its Members or any Associate thereof, as the case

may be, in any manner for matters related to or incidental to such Project

during the Bidding Process or subsequent to the (I) issue of the LOA or (ii)

execution of the Contract. In the event any such adviser is engaged by the

Selected Bidder or Service Provider, as the case may be, after issue of the

LOA or execution of the Contract for matters related or incidental to the

Project, then notwithstanding anything to the contrary contained herein or in

the LOA or the Contract and without prejudice to any other right or remedy of

the Authority, including the forfeiture and appropriation of the Bid Security or

Performance Security, as the case may be, which the Authority may have

thereunder or otherwise, the LOA or the Contract, as the case may be, shall

be liable to be terminated without the Authority being liable in any manner

whatsoever to the Selected Bidder or Service Provider for the same. For the

avoidance of doubt, this disqualification shall not apply where such adviser

was engaged by the Bidder, its Member or Associate in the past but its

assignment expired or was terminated prior to the Bid Due Date. Nor will this

disqualification apply where such adviser is engaged after a period of

(three) years from the date of completion of the Project Term.

2.2 Eligibility of Bidders

2.2.1 Determining the eligibility of Bidders

For their technical qualification hereunder, the following shall apply:

i) The Bidder for qualification shall be on a Sole Bidder. No joint

bidding and / or consortium are allowed for this project. The term

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Bidder used herein would apply to a single entity.

ii) A Bidder may be a company or firm registered in India under the relevant

companies act or incorporated outside India under relevant laws of

incorporation under country of its origin, or a society registered under

Society Registration Act, 1860 or a registered trust under Indian Trusts

Act, 1882 or any other law for registration of public trusts in India or a firm

incorporated under relevant Acts/laws either outside or within India or any

combination of the above The Bidder shall submit incorporation

documents in support along with the technical proposal.

2.2.2 Pre-Qualification Criteria

Sr. No. Criteria Documentary Evidence

1. Technical Proposal Submission As per RFP Format with

Form as per RFP (Appendix I of this supporting documents as required.

2. Business Incorporation Certificates / 1. Copy of Certificate of

Legal Establishment of the Firm: Incorporation / Registration of

Business Entity.

The entity may be: 2. For a Partnership Firm or LLP,

a copy of the duly registered

(a) a Company registered under the

Partnership Deed / LLP

Companies Act of India, 1956 or later,

(b) a Registered Partnership Firm

(including LLP), or

(c) a Proprietorship Firm.

The Bidder must have been in

continuous existence for a minimum

period of five (5) years as on the Bid

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Sr. No. Criteria Documentary Evidence

3. Turnover Certificate of the Bidder: The Bidder shall submit a

Turnover Certificate duly signed

The Bidder shall submit a Turnover and certified by the Chartered

Certificate, duly certified by a Chartered Accountant of the Bidder,

Accountant, demonstrating an average indicating the annual turnover for

annual turnover of not less than INR 10 the last three (3) financial years,

Crores (Ten Crore Only) over the last up to and including FY 2024–

three (3) financial years, up to and 2025, in the format specified in the

including FY 2024–25. RFP Annexure.

4. Net Worth Certificate of the Bidder: The Bidder shall submit a Net

Worth Certificate, duly signed and

The Bidder shall submit a Positive Net certified by the Chartered

Worth Certificate, duly certified by a Accountant of the Bidder,

Chartered Accountant (CA), as on 31 indicating the Net Worth as on

March 2025 March 2025, in the format

specified in the RFP Annexure.

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Sr. No. Criteria Documentary Evidence

5. OEM / MAF Documentation: The certificate must clearly state

that the Bidder has shown interest

The Bidder must submit an original for the EV Vehicles along with the

OEM (Original Equipment Specifications.

Manufacturer) Authorization Certificate

/ Manufacturer Authorization Form The certificate must also confirm

(MAF) in original format. support including assured full

support for supply, warranty, and

The letter / certificate shall be issued by post-warranty services.

the respective EV Four-Wheeler

The bidder is permitted to submit

OEM/MAF documents from multiple

companies / brands.

Approved Make / Brand:

Tata / Ashok Leyland (Switch) /

Mahindra & Mahindra / Eicher or

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Sr. No. Criteria Documentary Evidence

6. Eligible Project Experience – Door- “Similar projects for

to-Door waste collection work Door-to-Door Waste Collection”

shall mean daily collection and

The Bidder must have successfully transportation of solid waste /

completed any one of the following segregated waste from residential

within India: (societies, colonies, apartments,

slums) / commercial / institutional

(a) Three (3) similar projects, each

areas and transporting the waste

having a minimum handling /

to the designated transfer station /

collection capacity of 20 Metric

processing plant / storage /

Tons Per Day (TPD);

dumping site, executed for a

OR Central / State Government

Department / Municipal

Corporation / ULB, or Government

(b) Two (2) similar projects, each Agency in India.

having a minimum handling /

collection capacity of 25 Metric The Bidder shall submit a

Tons Per Day (TPD); Project Completion Certificate /

Ongoing Project Certificate for

OR each qualifying project, issued

within the last five (5) years,

(c) One (1) similar project having a duly signed by an authority not

minimum handling / collection below the rank of Executive

capacity of 40 Metric Tons Per Engineer or equivalent.

Ongoing projects shall be

considered only if the Bidder

has completed a minimum of

one (1) year of execution under

the said project.

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Sr. No. Criteria Documentary Evidence

“Similar Project for SITC+O&M

7. Eligible Project Experience – Supply, of MSW Processing Plant” shall

Installation, Testing, Commissioning mean the successful Supply,

AND O&M of MSW Processing Plant Installation, Testing, and

(SITC + O&M) Commissioning of equipment and

machinery along with O&M for

The Bidder must have successfully

MSW Processing Plants /

completed any one of the following

Composting Plants / Material

projects within India:

Recovery Facilities (MRF)

(a) Three (3) similar projects, each executed for a Central / State

having a minimum processing Government Department /

capacity of 20 Metric Tons Per Municipal Corporation / ULB, or

Day (TPD); Government Agency in India.

The Bidder shall submit a

Project Completion Certificate /

Ongoing Project Certificate for

(b) Two (2) similar projects, each

each qualifying project, issued

having a minimum processing

within the last five (5) years,

capacity of 25 Metric Tons Per

duly signed by an authority not

below the rank of Executive

Engineer or equivalent.

Ongoing projects shall be

(c) One (1) similar project having a considered only if the Bidder

minimum processing capacity has completed a minimum of

of 40 Metric Tons Per Day one (1) year of execution under

(TPD). the said project.

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Sr. No. Criteria Documentary Evidence

8. The following documents Bidder A copy of the following:

needs to submit as a part of the

technical bid. 1) GST Certificate

1) GST Number 2) Pan Card

2) Pan Number 3) ESIC Certificate

3) ESIC Number 4) EPFO Certificate

4) EPFO Number 5) Labor License Certificate

5) Labor License Number

9. EMD An original copy of DD / BG / FDR

as per amount mentioned in DATA

Financial Bid Opening: Bidders who meet the Pre-Qualification Criteria shall

be considered Qualified Bidders and will proceed to the Financial Bid Opening

Subject to the Authority’s Approval.

2.2.3 Consortium

This clause is not applicable to this RFP. Any type of Consortium bids is not

2.2.4 Black-listed / barred

Any entity which has been barred by the Central/ State Government, or any

other government institution in India, for any reason, from participating in any

project, and the bar subsists as on the date of the Bid, would not be eligible to

submit the Bid.

2.2.5 Audited Statements

The Bid must be accompanied by the annual reports audited by the Bidder for

the latest financial year preceding the Bid Due Date. The Bidder shall enclose

in its Bid, as per the format set forth in Annexure H of RFP Document,

complete with its Annexes, the certificate(s) from its statutory auditors

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specifying the Net Worth of the Bidder at the close of the financial year

preceding the Bid Due Date and also specifying that the methodology adopted

for calculating such Net Worth conforms to the provisions of Clause 2.2.2. In

case the annual accounts for the latest financial year are not audited and

therefore the Bidder cannot make it available, the Bidder shall give an

undertaking to this effect and the statutory auditor shall certify the same. In

such a case, the Bidder shall provide the audited financial statements for the

financial year preceding the latest financial year for which the audited annual

report is not being provided.

2.2.6 No alteration / Changes in the bid

No change in the composition of the submitted bids is allowed subsequent to

the submission of the Bid during the Bidding Process or in the case of the

Selected Bidder during the Term of the Project, otherwise the bid shall be

disqualified and Bid Security or Performance Security or Performance

Guarantee as the case may be forfeited. For any other form of Bidder, than

those specified under Clause 2.2, appropriate calculation methods shall be

defined by the Authority prior to commencement of evaluation of Technical

and Financial Capacity.

2.3 Cost of Bidding

The Bidders shall be responsible for all of the costs associated with the

preparation of their Bids and their participation in the Bidding Process. The

Authority will not be responsible or in any way liable for such costs, regardless

of the conduct or outcome of the Bidding Process.

2.4 Sites visit and verification of information

Bidders are required to mandatorily attend the Prebid Conferences in

Person and familiarize themselves with the conditions, location, surroundings,

Applicable Laws, applicable permits and regulations, and any other relevant

matters before submitting their Bids in response to the RFP and provide their

undertaking as per format provided in the RFP. Submission of a Bid without

conducting a site visit will render the Bid non-compliant and subject to

It shall be deemed that by submitting a Bid, the Bidder has:

 Made a complete and careful examination of the Bidding Documents and

visited site in person and further, provided self-declaration as per provided

 Received all relevant information requested from the Authority.

 Acknowledged and accepted the risk of inadequacy, error or mistake in the

information provided in the Bidding Documents or furnished by or on behalf of

the Authority relating to any of the matters referred to in RFP.

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 Satisfied itself about all matters, things and information hereinabove

necessary and required for submitting an informed Bid, execution of the

Project in accordance with the Bidding Documents and performance of all its

obligations thereunder.

 Acknowledged and agreed that inadequacy, lack of completeness or

incorrectness of information provided in the Bidding Documents or ignorance

of any of the matters referred to in hereinabove shall not be a basis for any

claim for compensation, damages, extension of time for performance of its

obligations, loss of profits etc. from the Authority, or a ground for termination

of the Contract; and

 Agreed to be bound by the undertakings provided by it under and in terms

The Authority shall not be liable for any omission, mistake, or error on the part

of the Bidder in respect of any of the above or on account of any matter or

thing arising out of or concerning or relating to the Bidding Documents

including the RFP or the Bidding Process, including any error or mistake

therein or in any information or data given by the Authority.

2.5 Right to accept and to reject any or all Bids

The Authority reserves the right to verify all statements, information and

documents submitted by the Bidder in response to the RFP or the Bidding

Documents and the Bidder shall, when so required by the Authority, make

available all such information, evidence and documents as may be necessary

for such verification. Any such verification or lack of such verification by the

Authority shall not relieve the Bidder of its obligations or liabilities hereunder

nor will it affect any rights of the Authority thereunder.

Notwithstanding anything contained in this RFP, the Authority reserves the

right to accept or reject any Bid and to annul the Bidding Process and / or

reject all Bids at any time without any liability or any obligation for such

acceptance, rejection, or annulment, and without assigning any reasons

thereof. In the event that the Authority rejects or annuls all the Bids, it may, in

its discretion, invite all eligible Bidders to submit fresh Bids hereunder.

The Authority reserves the right to reject any Bid and appropriate the Bid

Security if, at any time, a material misrepresentation is made or uncovered or

the Bidder does not provide, within the time specified by the Authority,

supplemental information sought by the Authority for evaluation of the Bid.

Such misrepresentation/ improper response shall lead to the disqualification

of the Bidder. If the Bidder is a Consortium, then the entire Consortium shall

be disqualified / rejected. If such disqualification / rejection occurs after the

Bids have been opened and the First Ranked Bidder gets disqualified /

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

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rejected, then the Authority reserves the right to:

 To choose the Selected Bidder in accordance with Clause 3; or

 Take any such measure as may be deemed fit in the sole discretion of the

Authority, including annulment of the Bidding Process.

In case it is found during the evaluation or at any time after selection of

Qualified Bidders or Selected Bidders or before/after signing of the Contract

or after its execution and during the period of subsistence thereof, one or

more of the Minimum Eligibility Criteria have not been met by the Bidder or

the Bidder has made material misrepresentation or has given any materially

incorrect or false information, the Bidder shall be disqualified forthwith,

notwithstanding anything to the contrary contained therein or in this RFP, in

the Bidding Documents and the Contract (if executed) shall be liable to be

terminated, by a communication in writing by the Authority to the Bidder,

without the Authority being liable in any manner whatsoever to the Bidder or

Selected Bidder, as the case may be. In such an event, the Authority shall

have a right to forfeit and appropriate the Bid Security or Performance

Security, as the case may be, as compensation and Damages payable to the

Authority for, inter alia, time, cost, and effort of the Authority, without prejudice

to any other right or remedy that may be available to the Authority.

2.6 Bidding Documents

This RFP comprises the Disclaimer set forth hereinabove, the contents as

listed below and will additionally include any Addendum issued in accordance

with Clause 2.8. The draft Contract as part of the Bid Documents shall be

deemed to be part of this RFP. (As Applicable)

Invitation for Bids

Section 1. Introduction & Terms of Reference

Section 2. Instructions to Bidders

Section 3. Evaluation of Bids

Section 4. Fraud and Corrupt Practices

Section 5. Pre-Bid Conference

Section 6. Miscellaneous

Section 7. Negotiations

ANNEXURE A. Letter comprising the Bid

ANNEXURE B. General Information & Statement of the Legal Capacity

ANNEXURE C. Power of Attorney for Signing of Bid

ANNEXURE D. Power of Attorney for Lead Member of Consortium

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ANNEXURE E. Bid Security (Bank Guarantee)

ANNEXURE F. Joint Bidding Agreement

ANNEXURE G. Technical Capacity of Bidder

ANNEXURE H. Financial Capacity of Bidder

ANNEXURE I. Bid Checklist

ANNEXURE J. Format for Performance Security

2.7 Clarifications

Bidders requiring any clarification on the Bidding Documents including the

RFP may notify the Authority in writing or by e-mail in accordance with RFP.

They should send in their queries before the date mentioned in the schedule

of Bidding Process specified in DATA SHEET. The Authority shall endeavour

to respond to the queries within the period specified therein, but no later than

5(five) days prior to the Bid Due Date. The responses will be uploaded on the

The Authority shall endeavour to respond to the questions raised or

clarifications sought by the Bidders. However, the Authority reserves the right

not to respond to any question or provide any clarification, in its sole

discretion, and nothing in this clause shall be taken or read as compelling or

requiring the Authority to respond to any question or to provide any

The Authority may also on its own motion, if deemed necessary, issue

interpretations and clarifications to all Bidders. All clarifications and

interpretations issued by the Authority shall be deemed to be part of the

Bidding Documents. Verbal clarifications and information given by Authority,

or its employees or representatives, shall not in any way or manner be binding

on the Authority.

2.8 Amendment of RFP

At any time prior to the deadline for submission of Bids, the Authority may, for

any reason, whether at its own initiative or in response to clarifications

requested by a Bidder, modify the RFP by the issuance of an addendum

Any Addendum issued hereunder will be sent in writing to all the Bidders.

In order to afford the Bidders a reasonable time for taking an Addendum into

account, or for any other reason, the Authority may, at its own discretion,

extend the Bid Due Date. (“Addendum”).

2.9 Format and Signing of Bid

The Bidder shall provide all the information sought under this RFP. The

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

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Authority will evaluate only those Bids that are received in the required

formats and complete in all respects.

The Bid shall be typed or written in indelible ink and signed by the authorized

signatory of the Bidder who shall also initial each page, in blue ink. In case of

printed and published documents, only the cover shall be initialled. All the

alterations, omissions, additions, or any other amendments made to the Bid

shall be initialled by the person(s) signing the Bid.

2.10 Sealing and Marking of Bids

The Authorized Representative of the Bidder shall initiate each page of the

documents as per the terms of the RFP. In case the Proposal is submitted on

the document downloaded from Official Website, the Bidder shall be

responsible for its accuracy and correctness as per the version uploaded by

the Authority and shall ensure that there are no changes caused in the

content of the downloaded RFP document. In case of any discrepancy

between the downloaded or photocopied version of the RFP and the original

RFP issued by the Authority, the latter shall prevail.

There shall be no physical hard copy submission of the Financial Proposal

under any circumstance. Any submission of the Financial Proposal in hard

copy shall lead to the Proposal being rejected in its entirety and declared as

non-responsive.

One Copy of the Technical Bid shall be placed in binding, and the pages shall

be numbered serially. Each page thereof shall be initiated by the authorized

signatory. This document shall be placed in a separate envelope and marked

“COPY OF DOCUMENTS.”

All the envelopes shall clearly bear the following identification:

“Request for Proposal for the Establishment of a Smart, Zero‑Waste,

Integrated Solid Waste Management System with Door‑to‑Door Waste

Collection and a Waste Processing Facility within the Jurisdiction of the

Statue of Unity Area Development and Tourism Governance Authority”

And shall clearly indicate the name and address of the Bidder.

Each of the envelopes shall be addressed to the address mentioned in the

If the envelopes are not sealed and marked as instructed above, the Authority

assumes no responsibility for the misplacement or premature opening of the

contents of the Bid submitted. Bids submitted by telegram, or e-mail, shall not

be entertained and shall be rejected.

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2.11 Bid Due Date and Time

Bids should be submitted on or before the time specified in DATA SHEET or

before the Bid Due Date at the address provided in RFP Document in the

manner and form as detailed in this RFP.

The Authority may, in its sole discretion, extend the Bid Due Date and

specified time by issuing an Addendum in accordance with Clause

uniformly for all Bidders.

Bids received by the Authority after the specified time on the Bid Due Date

shall not be eligible for consideration and shall be summarily rejected and

returned unopened.

2.13 Contents of the Bid

The Technical Bid for the Project shall be furnished in the formats provided

under Appendix– I.

The opening of Bids and acceptance thereof shall be substantially in

accordance with this RFP and subsequent proceeding intimation from the

2.14 Modifications/ Substitution/ Withdrawal of Bids

The Bidder may modify, substitute, or withdraw its Bid after submission,

provided that written notice of the modification, substitution or withdrawal is

received by the Authority prior to Bid Due Date. No Bid shall be modified,

substituted, or withdrawn by the Bidder on or after the Bid Due Date.

The modification, substitution or withdrawal notice shall be prepared, sealed,

marked, and delivered in accordance with RFP Conditions, with the envelopes

being additionally marked “MODIFICATION,” “SUBSTITUTION” or

“WITHDRAWAL,” as appropriate.

Any alteration/ modification in the Bid or additional information supplied

subsequent to the specified time on the Bid Due Date, unless the same has

been expressly sought for by the Authority, shall be disregarded.

2.15 Rejection of Bids

If any Bid received by the Authority is found not signed and/or sealed and/or

marked as stipulated in as per RFP Conditions, and/or not accompanied by

the Bid Security, it may be summarily rejected.

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Notwithstanding anything contained in this RFP, the Authority reserves the

right to reject any Bid and to annul the Bidding Process and to reject all Bids

at any time without any liability or any obligation for such acceptance,

rejection, or annulment, and without assigning any reason whatsoever. In the

event that the Authority rejects or annuls all the Bids, it may, in its discretion,

invite fresh Bids here under.

The Authority reserves the right not to proceed with the Bidding Process at

any time, without notice or liability, and to reject any Bid without assigning any

2.16 Validity of Bids

The Bids shall be valid for a period of not less than 180 (One Eighty) days

from the Bid Due Date. The validity of Bids may be extended by mutual

consent of the respective Bidders and the Authority.

Information relating to the examination, clarification, evaluation, and

recommendation for the Bidders shall not be disclosed to any person who is

not officially concerned with the Bidding Process or is not a retained

professional advisor advising the Authority in relation to, or matters arising out

of, or concerning the Bidding Process. The Authority will treat all information

submitted as part of the Bid, in confidence and will require all those who have

access to such material to treat the same in confidence. The Authority may

not divulge any such information unless it is directed to do so by any statutory

entity that has the power under law to require its disclosure or is to enforce or

assert any right or privilege of the statutory entity and/ or the Authority or as

may be required by law or in connection with any legal process.

2.18 Correspondence with the Bidder

The Authority shall not entertain any correspondence with any Bidder in

relation to acceptance or rejection of any Bid.

2.19 Bid Security

The Bidder shall furnish as part of its Bid, a Bid Security in the form of a bank

guarantee or DD or FD issued by a Scheduled Bank in India, in favor of the

Authority in the format set (in case of Bank Guarantee) forth in Annexure E of

Appendix –I (the “Bank Guarantee”) and having a validity period of not less

than 180 (One Eighty) days from the Bid Due Date, as may be extended by

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

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the Bidder from time to time. For the avoidance of doubt, “Scheduled Bank”

shall mean a bank as defined under the finance department order.

Guarantees issued by the following banks will be accepted as SD / Bid

Security on a permanent basis.

All Nationalized Banks.

As per finance department GR No. FD/MSM/e-file/4/2025/2712/D.M.O dated

1st April 2026 Guarantees issued by following Banks will be accepted as

DD/EMD for period up to March 31, 2027.The valid cut-off date in GR is with

respect to date of issue of Bank Guarantee irrespective of date of termination of

Bank Guarantee.

2. AU Small Finance Bank

3. Bandhan Bank

4. City Union Bank

6. DBS Bank India Limited

8. Dhanlaxmi Bank

9. Equitas Small Finance Bank

10. FEDERAL Bank

15. IDFC First Bank

16. IndusInd Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

23. South Indian Bank

24. Standard Chartered Bank

25. Tamilnad Mercantile Bank

26. Ujjivan Small Finance Bank

28. Ahmedabad Mercantile Co‑op. Bank

29. Nutan Nagrik Sahakari Bank Ltd.

30. Rajkot Nagarik Sahakari Bank Ltd.

31. Saraswat Co‑Operative Bank Ltd

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32. SBPP Co‑operative Bank Ltd.

33. SVC Co‑Operative Bank Ltd.

34. The Cosmos Co‑op Bank Ltd.

35. The Gujarat State Co‑operative Bank

36. The Surat District Co‑op Bank

37. The Surat People’s Co‑op. Bank Ltd

38. The Baroda Central Co‑operative Bank

39. The Panchmahal District Co‑operative Bank

40. The Kalupur Commercial Co‑op. Bank

41. The Rajkot Commercial Co‑operative Bank

42. The BanasKantha Mercantile Co‑op. Bank Ltd.

43. Gujarat Gramin Bank

All the eligible banks are instructed to collect the original documents / papers of

guarantee from the concerned tendering authority. The Authority shall not be liable to

pay any interest on the Bid Security deposit so made and the same shall be interest

free. The Bid Security of unsuccessful Bidders will be returned by the Authority,

without any interest, as promptly as possible on selection of the Selected Bidder(s)

or when the Bidding process is cancelled by the Authority.

The Selected Bidder(s)’ Bid Security will be returned, without any interest, upon the

Bidder signing the Contract and furnishing the Performance Security in accordance

with the provisions thereof. The Authority may, at the Selected Bidder(s)’ option,

adjust the amount of Bid Security in the amount of Performance Security to be

provided by him in accordance with the provisions of the Contract.

The Authority shall be entitled to forfeit and appropriate Bid Security as Damages

inter alia in any of the events specified in Clause of this RFP. The Bidder, by

submitting its Bid pursuant to this RFP, shall be deemed to have acknowledged and

confirmed that the Authority will suffer loss and damage on account of withdrawal of

its Bid or for any other default by the Bidder during the Bid validity period. No

relaxation of any kind on Bid Security shall be given to any Bidder. The Bid Security

shall be forfeited and appropriated by the Authority as Damages without prejudice to

any other right or remedy that may be available to the Authority under the Bidding

Documents and/or the Contract, or otherwise, under the following conditions:

 If a Bidder engages in a corrupt practice, fraudulent practice, coercive

practice, undesirable practice, or restrictive practice as specified in this RFP.

 If a Bidder withdraws its Bid during the period of Bid validity as specified in

this RFP and as extended by the Bidder from time to time.

 In the case of Selected Bidder(s) if it fails within the specified time limit –

 To sign the Letter of Award.

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 Sign the Contract; or

 To furnish the Performance Security within the period prescribed thereof in

 In case the Selected Bidder(s), having signed the O&M Contract, commits any

breach thereof prior to furnishing the Performance Security.

The Bid Security of Bidders whose Bid is rejected on account of not meeting the

Eligibility Criteria will be returned/refunded within a period of 60 (sixty) days from the

date of intimating the rejection of the proposal by Authority to the Bidder.

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3. EVALUATION OF BIDS

3.1 Opening and Evaluation of Bids

3.1.1 The Authority shall open the Technical Bid at the prescribed time in DATA

SHEET, at the office of the following authority and record the names of the

Bidders from whom Bids are received.

3.1.2 The Authority will subsequently examine and evaluate the Bids in accordance

with the provisions set out in this RFP.

3.1.3 To facilitate evaluation of Technical Bid, the Authority may, at its sole

discretion, seek clarifications in writing from any Bidder regarding its

3.2 Tests of responsiveness

3.2.1 As part of the evaluation of Technical Bids, the Authority shall determine

whether each Bid is responsive to the requirements of the RFP. A Bid shall be

considered responsive only if (as applicable):

 it is received as per the format at Appendix – I.

 it is received by the Authority on or before the specified time on the Bid

Due Date including any extension thereof pursuant to RFP and

Corrigendum (if any).

 it is signed as stipulated in Clauses 2.9 and 2.10.

 it is accompanied by Bid Security as specified in RFP.

 it is accompanied by the Power(s) of Attorney as specified in RFP

 it does not contain any conditions or qualification.

 it is accompanied by the Joint Bidding Agreement (for Consortium),

specific to the Project, as stipulated in this RFP; and (As Applicable)

 it is not non-responsive in terms hereof.

3.2.2 The Authority reserves the right to reject any Bid which is non-responsive and

no request for alteration, modification, substitution, or withdrawal shall be

entertained by the Authority in respect of such Bid.

3.3 Selection of Bidder

3.3.1 The Bidders considered as responsive in terms of RFP and fulfilling the

Minimum Eligibility Criteria as set forth in Clause 2.2.2.

3.3.2 Bids of only Qualified Bidders shall be considered for evaluation and shall be

invited for the subsequent round of Bids. For avoidance of doubt, it is clarified

that the Bidder, must also meet the Minimum Eligibility Criteria as mentioned

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in Clause 2.2.2 to be considered as a Qualified Bidder, and to be eligible for

Subsequent round in terms hereof.

3.3.3 The selection of the Bidder shall be carried out on a Least Cost (L1) basis.

For this purpose, the financial offer of each Bidder will be evaluated solely on

the quoted Rate per MT under the financial bid titled ‘End‑to‑End

Door‑to‑Door Waste Collection using a newly procured EV Fleet,

complete Transportation services, and the Design, Supply, Installation,

Commissioning, Operation, and Maintenance of the Processing Plant

with necessary Workforce for the Zero‑Waste Integrated Solid Waste

Management System at the Statue of Unity Jurisdiction’ The quoted rate

shall be treated as a single, comprehensive service rate for determining the

lowest Bidder (L1).

Only those bids that are complete, responsive, and meet all eligibility and

submission requirements shall be taken forward for financial evaluation. The

Bidder quoting the Lowest Financial Quote shall be declared the L1 Bidder for

the contract, subject to fulfilment of all terms and conditions.

3.3.4 The Bidder quoting the Lowest Financial Quote (L1) shall be declared as the

Selected Bidder.

In the event that the Selected Bidder withdraws during the bid validity period

or fails to comply with the requirements of the RFP, including failure to furnish

the Performance Security or refusal to sign the Agreement, the Authority shall

have the right to invite the Bidder with the Second Lowest Financial Quote

(L2) to match the L1 rate.

Upon matching the L1 rate and fulfilling all requirements of the RFP, the

L2 Bidder may be considered for award of the Contract, at the sole

discretion of the Authority.

3.3.5 In the event that two or more Qualified Bidders submit identical Financial Bids

for the Project (the “Tie Bidders”), the final selection shall be made based on

the entity who has Highest Average Annual Turnover as defined in the Pre-

Qualification Criteria.

3.3.6 After selection, a Letter of Award (the “LOA”) shall be issued, in

duplicate, by the Authority to the Selected Bidder(s) and the Selected

Bidder(s) shall, within 7 (seven) days of the receipt of the LOA, sign and

return the duplicate copy of the LOA in acknowledgement thereof. In the

event the duplicate copy of the LOA duly signed by the Selected Bidder(s) is

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not received by the stipulated date, the Authority may, unless it consents to

extension of time for submission thereof, appropriate the Bid Security of such

Bidder as Damages on account of failure of the Selected Bidder(s) to

acknowledge the LOA, and the next eligible Bidder may be considered.

3.3.7 After acknowledgement of the LOA as aforesaid by the Selected Bidder(s), it

shall execute the Contract within the period and time duration outlined in RFP.

The Selected Bidder(s) shall not be entitled to seek any deviations in the

3.4 Contacts during Bid Evaluation

Bids shall be deemed to be under consideration immediately after they are

opened and until such time the Authority makes official intimation of award/

rejection to the Bidders. While the Bids are under consideration, Bidders and/

or their representatives or other interested parties are advised to refrain from

contacting by any means, the Authority and/ or their employees/

representatives on matters related to the Bids under consideration.

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

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4. FRAUD AND CORRUPT PRACTICES

4.1 The Bidders and their respective officers, employees, agents, and advisers

shall observe the highest standard of ethics during the Bidding Process and

subsequent to the issue of the LOA and during the subsistence of the

Contract. Notwithstanding anything to the contrary contained herein, or in the

LOA or the Contract, the Authority shall reject a Bid, withdraw the LOA, or

terminate the Contract, as the case may be, without being liable in any

manner whatsoever to the Bidder or successful Bidder, as the case may be, if

it determines that the Bidder or successful Bidder, as the case may be, has,

directly or indirectly or through an agent, engaged in corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive

practice in the Bidding Process. In such an event, the Authority shall forfeit

and appropriate the Bid Security or Performance Security, as the case may

be, as Damages without prejudice to any other right or remedy that may be

available to the Authority hereunder or otherwise.

4.2 Without prejudice to the rights of the Authority under Clause 4.1 hereinabove

and the rights and remedies which the Authority may have under the LOA or

the Contract, if a Bidder or service provider, as the case may be, is found by

the Authority to have directly or indirectly or through an agent, engaged or

indulged in any corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice during the Bidding Process, or after

the issue of the LOA or the execution of the Contract, such Bidder or service

provider shall not be eligible to participate in any tender or RFP issued by the

Authority during a period of 2 (two) years from the date such Bidder or service

provider, as the case may be, is found by the Authority to have directly or

indirectly or through an agent, engaged or indulged in any corrupt practice,

fraudulent practice, coercive practice, undesirable practice or restrictive

practices, as the case may be.

4.3 For the purposes of this Clause 4, the following terms shall have the meaning

hereinafter respectively assigned to them:

a) “Corrupt practice” means the offering, giving, receiving, or soliciting, directly or

indirectly, of anything of value to influence the actions of any person

connected with the Bidding Process (for avoidance of doubt, offering of

employment to or employing or engaging in any manner whatsoever, directly

or indirectly, any official of the Authority who is or has been associated in any

manner, directly or indirectly with the Bidding Process or the LOA or has dealt

with matters concerning the Contractor arising therefrom, before or after the

execution thereof, at any time prior to the expiry of one year from the date

such official resigns or retires from or otherwise ceases to be in the service of

the Authority, shall be deemed to constitute influencing the actions of a

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

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person connected with the Bidding Process);

b) “Fraudulent practice” means a misrepresentation or omission of facts or

suppression of facts or disclosure of incomplete facts, in order to influence the

Bidding Process.

c) “Coercive practice” means impairing or harming, or threatening to impair or

harm, directly or indirectly, any person or property to influence any person’s

participation or action in the Bidding Process.

d) “Undesirable practice” means (I) establishing contact with any person

connected with or employed or engaged by the Authority with the objective of

canvassing, lobbying or in any manner influencing or attempting to influence

the Bidding Process; or (ii) having a Conflict of Interest; and

e) “Restrictive practice” means forming a cartel or arriving at any understanding

or arrangement among Bidders with the objective of restricting or

manipulating a full and fair competition in the Bidding Process.

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5. PRE-BID CONFERENCE

5.1 Pre‑bid conferences/webinars shall be held on the date, time, and venue

specified in the DATA SHEET of the RFP. Each Bidder may nominate up to

two (2) representatives to participate in the pre‑bid meeting.

5.2 During the course of pre-bid conference / webinar, the Bidders shall be free to

seek clarifications and make suggestions for consideration of the Authority.

The Authority shall endeavor to provide clarifications and such further

information as it may, at its sole discretion, consider appropriate for facilitating

a fair, transparent, and competitive Bidding Process.

There would additionally be a site visit organized on the date of pre-bid /

webinar. Interested Bidders must send an email to Unit-3 Admin SoUADTGA

(GoG-UDD Dept.) <[email protected]> requesting the

Authority to facilitate the site visit. Bidders interested in attending the pre-bid

meeting through the webinar (video conference) are also required to register

for the same by sending an email to Unit-3 Admin SoUADTGA (GoG-UDD

Dept.) <[email protected]>

5.3 The Authority may also organize additional pre-bid meetings and site visits

and the details regarding the same will be made available on the procurement

portal by the Authority.

5.4 Bidders are required to mandatorily attend the Prebid Conferences in

Person, in order to conduct site assessments and understanding with

the ground scenario.

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6. MISCELLANEOUS

6.1 Termination of the Contract

a) By the Authority: The AUTHORITY shall have the right to terminate this

agreement on any one or more of the following grounds:

● Subject to Force Majeure, the Selected Bidder fails to commence

installation of the Processing Facility Area / commencement of the

infrastructure work at site within 15 (Fifteen days) from the date of

signing the Agreement.

● Subject to Force Majeure, the Selected Bidder fails to substantially

perform or comply with any commitment, agreement, covenant, term,

or condition of this Agreement.

● If the Selected Bidder fails to remedy any act of default as stipulated in

this Agreement within 30 (Thirty) days after receiving written notice of

default from the Authority.

● If any representation or warranty made by the Selected Bidder is

intentionally false or misleading in any material respect when made,

and such false or misleading representation or warranty either has a

material adverse effect on the Development or has resulted in an unfair

competitive advantage materially benefiting the Selected Bidder in the

offer selection process, considering the Selected Bidder 's response to

the offer in total.

b) By the Selected Bidder: The Selected Bidder shall not have any right to

terminate this Agreement or to voluntarily or unilaterally withdraw from the

contract during the term of the Agreement. Any attempt to do so shall be

treated as a breach of contract, attracting the following consequences:

 In the event the Selected Bidder voluntarily or unilaterally withdraws

from the Agreement prior to completion of the contractual term, except

in cases of Force Majeure, the Authority shall encash the Performance

Security submitted by the Selected Bidder.

 Such withdrawal shall further result in the Selected Bidder being

blacklisted for a period of three (03) years from participation in any

tenders, RFQs, RFPs, or EOIs issued by the Authority.

 Any request by the Selected Bidder for withdrawal shall, in any case,

require a minimum prior notice of six (06) months in writing, and shall

be subject to the sole discretion and written acceptance of the

Authority. Acceptance of such request, if any, shall not absolve the

Selected Bidder from blacklisting for a period of three (03) years.

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 In the event that the recovery amount, damages to the property,

restoration costs, or misconduct by the selected bidder exceed the

performance security amount, the authority shall have the right to

recover the excess amount in full without any further obligations.

6.2 Force Majeure

Force Majeure under this Contract shall mean any occurrence within India of

Non-Political Events, Indirect Political Events, or Political Events, that affects

the performance of obligations by the Party claiming Force Majeure (the

“Affected Party”).

The event must:

 Be beyond the reasonable control of the Affected Party.

 Not be preventable or overcome by the Affected Party through due

diligence and adherence to Good Industry Practice.

 Have a Material Adverse Effect on the Affected Party.

a) Non-Political Event

1. Natural occurrences such as acts of God, epidemics, extreme weather

conditions, earthquakes, floods, volcanic eruptions, chemical or

radioactive contamination, and fires.

2. Strikes, boycotts, arson, or theft disrupting services for more than

continuous hours and exceeding 7 days in an Accounting Year,

provided these do not involve the Service Provider or their

representatives.

3. Failures or delays by a Contractor caused by Non-Political Events,

excluding any compensation payable to the Service Provider.

4. Judgements or orders against the Service Provider unrelated to non-

compliance with laws, contracts, or the Contract.

5. Events analogous to the above.

b) Indirect Political Event

1. Acts of war, invasion, armed conflict, foreign enemy actions,

blockades, embargoes, riots, insurrections, terrorism, civil commotion,

or politically motivated sabotage.

2. Industry-wide or State-wide strikes or industrial actions lasting over

continuous hours and exceeding 7 days in an Accounting Year.

3. Failures or delays by a Contractor caused by Indirect Political Events,

excluding any compensation payable to the Service Provider.

4. Indirect Political Events causing Non-Political Events.

5. Events analogous to the above.

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

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c) Political Event

1. Compulsory acquisition or expropriation of rights by a Government

Instrumentality.

2. Unlawful or unauthorized revocation, denial, or refusal to grant

renewals or approvals necessary for the Service Provider to perform

under the Contract.

Upon the occurrence of a Force Majeure Event, the Affected Party shall

immediately notify the Authority, providing full particulars of the event. The

notice must detail the nature and extent of the Force Majeure Event,

supported by evidence; the estimated duration and the actual or probable

impact on the Affected Party’s performance under this Contract; the measures

being taken or proposed to mitigate the effects of the event; and any other

relevant information pertaining to the Affected Party’s claim.

As soon as reasonably practicable but not more than 48 (forty-eight) hours

following the date of commencement of any event of Force Majeure, an

Affected Party shall notify the other Party of the event of Force Majeure

setting out, inter alia, the following in reasonable detail:

 The date of commencement of the event of Force Majeure.

 The nature and extent of the event of Force Majeure.

 The estimated Force Majeure Period,

 Reasonable proof of the nature of such delay or failure and its anticipated

effect upon the time for performance and the nature of and the extent to

which, the performance of any of its obligations under the Agreement is

affected by the Force Majeure.

 The measures which the Affected Party has taken or proposes to take to

alleviate/mitigate the impact of the Force Majeure and to resume the

performance of such of its obligations affected thereby.

 Any other relevant information concerning the Force Majeure and/or the

rights and obligations of the Parties under the Agreement.

6.3 Jurisdiction and Dispute Resolution

In the event that the Parties are unable to agree in good faith about the

occurrence or existence of a Force Majeure Event, such Dispute shall be

finally settled in accordance with the Dispute Resolution Procedure; provided

that the burden of proof as to the occurrence or existence of such Force

Majeure Event shall be upon the Party claiming relief and/or excuse on

account of such Force Majeure Event.

The parties to this agreement hereby expressly confer exclusive jurisdiction

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on the courts of Rajpipla to entertain any proceedings arising out of or related

to this agreement.

6.4 Indemnity Clause

The Service Provider shall indemnify and hold harmless the Authority and its

representatives from any claims, damages, or costs arising from third-party

actions, legal violations, negligence, defective services, or acts of its

personnel. This obligation, including compliance with statutory requirements,

survives the contract's termination, with the Client reserving the right to offset

related costs from payments due.

6.5 Handover of the Land at the End of the Contract

Upon expiry or earlier termination of the Contract, the Selected Bidder shall

hand over the Solid Waste Processing Plant site to the Authority as flat, clean,

obstruction‑free land in the same physical condition in which it was originally

provided, subject only to normal wear associated with land usage.

All installations, machinery, equipment, electrical systems, civil structures,

sheds, conveyors, tools, IT systems, and any other assets created or installed

by the Selected Bidder will remain the Bidder’s property. The Bidder must

remove and take back all such assets at the time of handover.

All EV fleet, EV chargers, batteries, transport vehicles, collection assets, and

any other movable or fixed plant‑related equipment procured by the Selected

Bidder shall similarly be removed from the premises by the Bidder prior to

The Selected Bidder shall also provide all records, maintenance logs,

compliance documentation, and operational reports required under this

Contract as evidence of full adherence to contractual obligations before final

handover. All sorts of dues shall be cleared by the Bidder prior to the

handover of the assets. (I.e. Electricity utility bills)

6.6 Subcontracting for Partial or Full Scope of Work

Under this RFP, the selected Bidder is not permitted to subcontract the scope

of work, either partially or fully. However, if coordination with external vendors

is required for the procurement, replacement, or repair of software, hardware,

or any other tangible or intangible items, the Bidder shall be solely responsible

for all communications and dealings with such vendors. The Authority shall

not, under any circumstances, engage directly with vendors for these matters.

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

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Subcontracting of manpower services, including but not limited to drivers,

helpers or any other workforce-related requirements, shall be permitted. In all

such cases, the selected Bidder shall remain fully responsible and liable for

the performance, conduct, and compliance of the subcontracted manpower.

6.7 The Bidding Process shall be governed by, and construed in accordance with,

the laws of India and the Courts at Rajpipla, Gujarat shall have exclusive

jurisdiction over all disputes arising under, pursuant to and/or in connection

with the Bidding Process.

6.8 The Authority, in its sole discretion and without incurring any obligation or

liability, reserves the right, at any time, to.

a) suspend and/or cancel the Bidding Process and/or amend and/or supplement

the Bidding Process or modify the dates or other terms and conditions relating

b) consult with any Bidder in order to receive clarification or further information.

c) retain any information and/or evidence submitted to the Authority by, on

behalf of, and/or in relation to any Bidder; or

d) independently verify, disqualify, reject and/or accept any and all submissions

or other information and/or evidence submitted by or on behalf of any Bidder.

6.9 It shall be deemed that by submitting the Bid, the Bidder agrees and releases

the Authority, its employees, agents and advisers, irrevocably,

unconditionally, fully and finally from any and all liability for claims, losses,

damages, costs, expenses or liabilities in any way related to or arising from

the exercise of any rights and/ or performance of any obligations hereunder,

pursuant hereto and/ or in connection herewith and waives any and all rights

and/ or claims it may have in this respect, whether actual or contingent,

whether present or future.

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Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

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7. NEGOTIATIONS

7.1 Not Applicable for this RFP.

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8. APPENDIX – I: FORMATS FOR TECHNICAL BID

Letter Comprising the Bid

(To be forwarded on the letterhead of the Applicant)

Chief Executive Officer

Statue of Unity Area Development and Tourism Governance Authority

7th Floor, New Administrative Building,

Ekta Nagar Ta. Garudeshvar,

Dist. Narmada - 393 151 Gujarat, India

Sub: Bid Submission for Request for Proposal for the Establishment of a

Smart, Zero‑Waste, Integrated Solid Waste Management System with

Door‑to‑Door Waste Collection and a Waste Processing Facility within

the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

1. With reference to your RFP document dated _______, I, having examined the

Bidding Documents and understood their contents, hereby submit my/our Bid

for the Project. The Bid is unconditional and unqualified.

2. I/ We acknowledge that the Authority will be relying on the information provided

in the Bid and the documents accompanying such Bid for selection of the

Service Provider for the aforesaid Project, and we certify that all information

provided in the Bid and in Appendix I and Appendix II is true and correct;

nothing has been omitted which renders such information misleading; and all

documents accompanying such Bid are true copies of their respective originals.

3. This statement is made for the express purpose of our selection as a consultant

/ agency for undertaking the aforesaid Project.

4. I/ We shall make available to the Authority any additional information it may find

necessary, require supplementing or authenticating the Bid.

5. I/ We acknowledge the right of the Authority to reject our Bid without assigning

any reason or otherwise and hereby waive, to the fullest extent permitted by

applicable law, our right to challenge the same on any account whatsoever.

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

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6. We certify that in the last 3 (three) years, our Associate have neither failed to

perform on any contract, as evidenced by imposition of a penalty by an arbitral

or judicial authority or a judicial pronouncement or arbitration award, nor been

expelled from any project or contract nor have had any contract terminated for

breach on our part.

7. I/ We declare that:

a) I/ We have examined and have no reservations to the Bidding

Documents, including any Addendum issued by the Authority.

b) I / We have examined site / conducted site visit and made ourselves

familiar with the local conditions / as it is scenario / and carefully

understood the work which needs to be carried out by ourselves.

c) I/ We do not have any Conflict of Interest in accordance with this RFP.

d) I/We have not directly or indirectly or through an agent engaged or

indulged in any corrupt practice, fraudulent practice, coercive practice,

undesirable practice, or restrictive practice, as defined in Clause 4 of the

RFP, in respect of any tender or request for proposal issued by or any

agreement entered into with the Authority or any other public sector

enterprise or any Authority, Central or State; and

e) I/ We hereby certify that we have taken steps to ensure that in conformity

with the provisions of the RFP, no person acting for us or on our behalf

has engaged or will engage in any corrupt practice, fraudulent practice,

coercive practice, undesirable practice, or restrictive practice.

f) I I/We hereby certify that neither our firm, partnership, consortium

members, Board of Directors, authorized representatives, nor any

individuals holding positions of authority within our organization have been

blacklisted, debarred, or terminated from any past work engagements

within India or abroad across government, semi- government, private

sector, PSUs, NGOs, or any other organizations.

8. I/ We understand that you may cancel the Bidding Process at any time and that

you are neither bound to accept any Bid that you may receive nor to invite the

Bidders to Bid for the Project, without incurring any liability to the Bidders, in

accordance with the provisions of this RFP.

9. I/ We believe that our bid satisfies(ies) the Net Worth and Turnover criteria and

meet(s) all the requirements as specified in this RFP.

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

10. I/ We certify that in regard to matters other than security and integrity of the

country, I/ we/ Associates have not been convicted by a Court of Law or

indicted or adverse orders passed by a regulatory authority which could cast a

doubt on our ability to undertake the Project or which relates to a grave offence

that outrages the moral sense of the community.

11. I/We further certify that in regard to matters relating to security and integrity of

the country, I/ we/ any of our/their Associates have not been charge-sheeted by

any agency of the government/Authority or convicted by a Court of Law for any

offence committed by us or by any of our Associates.

12. I/ We further certify that no investigation by a regulatory authority is pending

either against us/ or against our Associates or against our CEO or any of our

Directors/ Managers/ employees.

13. I/ We undertake that in case due to any change in facts or circumstances

during the Bidding Process, we are attracted by the provisions of

disqualification in terms of provisions of this RFP, we shall intimate the

Authority of the same immediately.

14. I/We undertake that the Statement of Legal Capacity as per format provided at

Annexure – B of the RFP document, and duly signed, is enclosed. The Power

of Attorney for Signing of Bid and the Power of Attorney, as per format provided

at Annexure C respectively of the RFP, are also enclosed.

15. We acknowledge that the bid is qualified on the basis of Technical Capacity

and Financial Capacity.

16. I/We acknowledge and agree that in the event of a change in control of an

Associate whose Technical Capacity and/ or Financial Capacity was taken into

consideration for the purposes of selection of the Agency under and in

accordance with the RFP, I/We shall inform the Authority forthwith along with all

relevant particulars and the Authority may, in its sole discretion, disqualify or

withdraw the Letter of Award, as the case may be. I/We further acknowledge

and agree that in the event such change in control occurs after signing of the

Contract, it would, notwithstanding anything to the contrary contained in the

Contract, be deemed a breach thereof, and they shall be liable to be terminated

without the Authority/Authority being liable to us in any manner whatsoever.

17. I/ We understand that the Selected Bidder shall be an existing {Company/

Trust/ Society/Firm_______} incorporated under relevant laws of or from

outside India under equivalent law.

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

18. I/We hereby irrevocably waive any right which we may have at any stage at law

or, however, otherwise arising to challenge or question any decision taken by

the Authority in connection with the selection of the Bidder, or in connection

with the Bidding Process itself, in respect of the Project and the terms and

implementation thereof.

19. In the event of my/ our being declared as the Selected Bidder, I/we agree to

enter into a Contract in accordance with the draft that has been provided to

me/us prior to the Bid Due Date. We agree not to seek any changes in the

aforesaid draft and agree to abide by the same.

20. I/We have studied all the Bidding Documents carefully and also surveyed the

sites. I/ We understand that except to the extent as expressly set forth in the

Contract, I/ we shall have no claim, right or title arising out of any documents or

information provided to us by the Authority or in respect of any matter arising

21. The Contract Fee has been quoted by me/us after taking into consideration all

the terms and conditions stated in the RFP, Contract, our own estimates of

costs call volumes and after a careful assessment of the Site and all the

conditions that may affect the Contract Fee and implementation of the Project.

22. Bid Security in accordance with this RFP and in the form of a Bank Guarantee

23. I/We agree and understand that the Bid is subject to the provisions of the

Bidding Documents. In no case, I/We shall have any claim or right of

whatsoever nature if the Project / service is not awarded to me/us or our Bid is

24. I/We agree and undertake to abide by all the terms and conditions of the RFP.

25. We, the Consortium Members / Firm members / owner agrees and undertakes

to be jointly or severally or independently liable for all the obligations of the

Service Provider under the Contract

In witness thereof, I/we submit this Bid under and in accordance with the terms of

Yours faithfully,

(Signature of the Authorized signatory)

(Name and designation of the Authorized signatory)

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

Name and seal of Bidder

General Information of Bidder

b) Country of incorporation:

c) Address of the {corporate headquarters and its branch office(s)/ registered

office}, if any, in India:

d) Date of incorporation and/ or commencement of business:

2. Brief description of the {Company/Trust/ Society} including details of its main

lines of business and proposed role and responsibilities in the Project:

3. Details of individual(s) who will serve as the point of contact/ communication for

(b) Designation:

(e) Telephone Number:

(f) E-Mail Address:

4. Particulars of the Authorized Signatory of the Bidder:

(b) Designation:

(d) Phone Number:

5. A statement by the Bidder (where applicable) or any of their Associates

disclosing material nonperformance or contractual non-compliance in past

projects, contractual disputes and litigation/ arbitration in the recent past is

given below. (Attach extra sheets, if necessary.)

(please refer separate format in next page)

Relevant documents/ chartered documents/ constitutional documents related to incorporation/ partnership/

proprietorship nature of the company must be attached along with this Annexure.

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

6. Statement of Legal Capacity

(To be forwarded on the letterhead of the Applicant with 300 RS Stamp)

Chief Executive Officer,

Statue of Unity Area Development and Tourism Governance Authority

7th Floor, New Administrative Building,

Ekta Nagar Ta. Garudeshvar,

Dist. Narmada - 393 151 Gujarat, India

We hereby confirm that we satisfy the terms and conditions laid out in the Bid

We have agreed that …………………... (insert individual’s name) will function as our

representative/ will act as the representative of the company on its behalf* and has

been duly authorized to submit the Bid. Further, the authorized signatory is vested

with requisite powers to furnish such letter and authenticate the same and have

submitted our bid post site visit and analysis of all kinds of the site requirements.

Furthermore, we confirm that neither our firm, board members, nor officials have

been involved in any form of unethical practices, and our company/organization has

not been blacklisted by any private entity, public company, or government

Yours faithfully,

(Signature, name, and designation of the authorized signatory)

For and on behalf of…………………………….

*Please strike out whichever is not applicable.

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

Power of Attorney for Signing of Bid

(To be executed on Stamp paper of appropriate value)

Know all men by these presents, We, _______________________(name of the firm

and address of the registered office) do hereby irrevocably constitute, nominate,

appoint and authorize Mr. _______________/ Ms. _______________(Name),

son/daughter/wife of ___________________and presently residing at

_______________, who is {presently employed with us/ the Lead Member of our

Consortium and holding the position of ______________________,} as our true and

lawful attorney (hereinafter referred to as the “Attorney”) to do in our name and on

our behalf, all such acts, deeds and things as are necessary or required in

connection with or incidental to submission of our Request for Proposal for the

Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management

System with Door‑to‑Door Waste Collection and a Waste Processing Facility

within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority(“Project”) proposed or being developed by the Statue of

Unity Area Development and Tourism Governance Authority(the “Authority”)

including but not limited to signing and submission of all applications, bids and other

documents and writings, participate in Bidders’ meetings and other conferences and

providing information /responses to the Authority, representing us in all matters

before the Authority, signing and execution of all documents and undertakings

consequent to acceptance of our bid, and generally dealing with the Authority in all

matters in connection with or relating to or arising out of our bid for the Project

and/or upon award thereof to us and/or till the entering into of the Contract with the

Authority or any entity representing the Authority.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts,

deeds and things lawfully done or caused to be done by our said Attorney pursuant

to and in exercise of the powers conferred by this Power of Attorney and that all

acts, deeds and things done by our said Attorney in exercise of the powers hereby

conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, _______________, THE ABOVE-NAMED

PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS DAY OF

(Name, Title, and Address)

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

(Name, Title, and Address of the Attorney)

 The mode of execution of the Power of Attorney should be in accordance with

the procedure, if any, laid down by the applicable law and the charter

documents of the executant(s) and when it is so required, the same should be

under common seal affixed in accordance with the required procedure.

 Also, wherever required, the Bidder should submit for verification the extract

of the charter documents and documents such as a resolution/ power of

attorney in favor of the person executing this Power of Attorney for the

delegation of power hereunder on behalf of the Bidder.

 Power of Attorney should be executed on a non-judicial stamp paper of

appropriate value as relevant to the place of execution (if required under

Applicable Laws).

 For a Power of Attorney executed and issued overseas, the document will

also have to be legalized by the Indian Embassy and notarized in the

jurisdiction where the Power of Attorney is being issued.

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

(NOT APPLICABLE)

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

Format for Bid Security (Bank Guarantee)

(To be executed on Stamp paper of appropriate value)

In consideration of you, the Statue of Unity Area Development and Tourism

Governance Authority, having its office at Ekta Nagar, Gujarat(hereinafter referred to

as the “Authority”, which expression shall unless it be repugnant to the subject or

context thereof include its, successors and assigns) having agreed to receive the Bid

of ………….{a Company registered under the provisions of the Companies Act/a

society registered under Society Registration Act, 1860 or any other Indian law for

registration of societies/a trust registered under the Indian Trusts Act, 1882 or any

other Indian law for registration of public trust} and having its registered office at

…………………{and acting on behalf of its Consortium} (hereinafter referred to as

the “Bidder” which expression shall unless it be repugnant to the subject or context

thereof include its/their executors administrators, successors and assigns),

for…………………………………………………………….(hereinafter referred to as the

“Project”) pursuant to the RFP Document dated _______ issued in respect of the

Project and other related documents (hereinafter collectively referred to as “Bidding

Documents”), we [Name of the Bank] having our registered office at _____ and one

of its branches at ________ (hereinafter referred to as the “Bank”), at the request of

the Bidder, do hereby irrevocably, unconditionally and without reservation guarantee

the due and faithful fulfilment and compliance of the terms and conditions of the

Bidding Documents (including the RFP) by the said Bidder and unconditionally and

irrevocably undertake to pay forthwith to the Authority an amount of Rs.

……………… (Rupees …………………only) as bid security (hereinafter referred to

as the “Bid Security”) as our primary obligation without any demur, reservation,

recourse, contest or protest and without reference to the Bidder if the Bidder shall fail

to fulfil or comply with all or any of the terms and conditions contained in the said

Bidding Documents.

1. Any such written demand made by the Authority stating that the Bidder is in

default of the due and faithful fulfilment and compliance with the terms and

conditions contained in the Bidding Documents shall be final, conclusive, and

binding on the Bank.

2. We, the Bank, do hereby unconditionally undertake to pay the amounts due

and payable under this Guarantee without any demur, reservation, recourse,

contest or protest and without any reference to the Bidder or any other person

and irrespective of whether the claim of the Authority is disputed by the Bidder

or not merely on the first demand from the Authority stating that the amount

claimed is due to the Authority by reason of failure of the Bidder to fulfil and

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

comply with the terms and conditions contained in the Bidding Documents

including interalia the failure of the Bidder to:

(a) keep its Bid valid and open during the Bid validity period, as set forth in

the said Bidding Documents, for any reason whatsoever.

(b) sign the Letter of Award and/or the Contract, within the specified time

(c) furnish the Performance Security within the period prescribed thereof in

Any such demand made on the Bank shall be conclusive as regards amount

due and payable by the Bank under this Guarantee. However, our liability

under this Guarantee shall be restricted to an amount not exceeding

Rs…………… (Rupees …………. only).

3. This Guarantee shall be irrevocable and remain in full force for a period of

(One Eighty) days from the Bid Due Date inclusive of a claim period of

(sixty) days or for such extended period as may be mutually agreed between

the Authority and the Bidder, and agreed to by the Bank, and shall continue to

be enforceable till all amounts under this Guarantee have been paid.

We, the Bank, further agree that the Authority shall be the sole judge to decide

as to whether the Bidder is in default of due and faithful fulfilment and

compliance with the terms and conditions contained in the Bidding Documents

including, inter alia, the failure of the Bidder to keep its Bid open during the Bid

validity period set forth in the said Bidding Documents. The decision of the

Authority, that the Bidder is in default as aforesaid shall be final and binding on

us, notwithstanding any differences between the Authority and the Bidder or

any dispute pending before any court, tribunal, arbitrator, or any other authority.

4. The Guarantee shall not be affected by any change in the constitution or

winding up of the Bidder or the Bank or any absorption, merger or

amalgamation of the Bidder or the Bank with any other person.

5. In order to give full effect to this Guarantee, the Authority shall be entitled to

treat the Bank as the principal debtor. The Authority shall have the fullest liberty

without affecting in any way the liability of the Bank under this Guarantee from

time to time to vary any of the terms and conditions contained in the said

Bidding Documents or to extend time for submission of the Bids or the Bid

validity period or the period for conveying acceptance of Letter of Award by the

Bidder or the period for fulfilment and compliance with all or any of the terms

and conditions contained in the said Bidding Documents by the said Bidder or

to postpone for any time and from time to time any of the powers exercisable by

it against the said Bidder and either to enforce or forbear from enforcing any of

the terms and conditions contained in the said Bidding Documents or the

securities available to the Authority, and the Bank shall not be released from its

liability under these presents by any exercise by the Authority of the liberty with

reference to the matters aforesaid or by reason of time being given to the said

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

Bidder or any other forbearance, act or omission on the part of the Authority or

any indulgence by the Authority to the said Bidder or by any change in the

constitution of the Authority or its absorption, merger or amalgamation with any

other person or any other matter or thing whatsoever which under the law

relating to sureties would but for this provision have the effect of releasing the

Bank from its such liability.

6. Any notice by way of request, demand or otherwise hereunder shall be

sufficiently given or made if addressed to the Bank and sent by courier or by

registered mail to the Bank at the address set forth herein.

7. We undertake to make the payment on receipt of your notice of claim on us

addressed to [name of Bank along with branch address] and delivered at our

above branch which shall be deemed to have been duly authorized to receive

the said notice of claim.

8. It shall not be necessary for the Authority to proceed against the said Bidder

before proceeding against the Bank and the guarantee herein contained shall

be enforceable against the Bank, notwithstanding any other security which the

Authority may have obtained from the said Bidder or any other person and

which shall, at the time when proceedings are taken against the Bank

hereunder, be outstanding or unrealized.\

9. We, the Bank, further undertake not to revoke this Guarantee during its

currency except with the previous express consent of the Authority in writing.

10. The Bank declares that it has power to issue this Guarantee and discharge the

obligations contemplated herein, and the undersigned is duly authorized and

has full power to execute this Guarantee for and on behalf of the Bank.

Signed and delivered by_______ Bank

By the hand of Mr./Ms. ___ _____, its ________ and authorized official.

(Signature of the Authorized Signatory)

(Official Seal)

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

(NOT APPLICABLE)

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

Technical Capacity of Bidder

(Refer to Clause 2.2.2 of the RFP)

The details of the firm’s relevant experience shall be submitted in the format

provided below, separately for each project.

Description Details to be Provided by Bidder

A. Basic Project Details

1. Project Name

2. Project Location

3. Type of Project (✔) ☐ Door-to-Door Waste Collection ☐ Waste Processing

Facility ☐ Integrated SWM System ☐ EV-Fleet

Based Collection ☐ Material Recovery Facility (MRF)

4. Brief Description of (Narrative description including scale of operations, fleet

Operations size, collection coverage, processing capacity,

technologies used, digital monitoring systems, waste

streams handled, etc.)

5. Current Status of ☐ Operational ☐ Completed ☐ Ongoing ☐

Project (✔) Transferred

6. Ownership / Delivery ☐ PPP Model ☐ Concessionaire-Owned Assets ☐

BOO / BOT ☐ EPC + O&M ☐ Other: _________

7. Role of Bidder in the ☐ Concessionaire ☐ End-to-End Operator ☐ O&M

Contractor ☐ Technology Provider ☐

Implementation Partner

8. Client / Authority

B. Scope of Work / Services Executed

9. Components ☐ Door-to-Door Collection (EV or Non-EV Fleet) ☐

Delivered by Bidder (✔)

Primary/Secondary Collection ☐ Processing Facility

Operation ☐ Composting / Bio methanation ☐

Segregation & MRF Management ☐ Digital MIS /

Tracking ☐ IEC & Community Engagement ☐

Waste Logistics & Fleet Management

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

Description Details to be Provided by Bidder

10. Client Address

11. Client Contact Phone: _________ Email: _________

C. Project Timeline &

13. Completion Date /

Ongoing (MM/YYYY)

14. Total Project Value

15. Value of Services

Executed by Bidder

Signature of Bidder/Lead Member

The Project Data Sheets should necessarily be accompanied with certificates from

clients for successful completion of Contract, as proof of experience. The proof of the

total Project cost, services offered, extent of completion, completion year and

description of the services offered must be provided by the Bidder for consideration

as a sufficient proof of experience. Projects without proof of experience shall not be

considered for evaluation.

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

Financial Capacity of Bidder

(to be certified by the statutory auditor of Bidder)

(Refer to Clause 2.2.2 of the RFP)

Bidder Annual Turnover (As on)

As on FY 2022-23 FY 2023-24 FY 2024-25 31st March

Net Worth represents the financial strength and long-term solvency of the Bidder. It

reflects the residual interest in the assets of the Bidder after deducting all external

liabilities. A positive net worth indicates that the Bidder possesses sufficient financial

stability to meet contractual obligations. It is calculated as per the formula below:

Calculation of Net Worth = Total Assets – Total Liabilities

Name & address of Bidder’s Bankers:

Name of the Statutory Auditor

Signature and Stamp of Statutory Auditor

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

S. No Item (Tick as applicable) Checked by Checked by

Bidder Authority

1 Letter comprising the Bid

(Appendix – I – ANNEXURE A);

2 General Information of Bidder & Statement

(Appendix – I -ANNEXURE B)

3 Power of Attorney in the prescribed format

(Appendix – I – ANNEXURE C);

4 Power of Attorney for Lead Member of Consortium

(Appendix – I - ANNEXURE D);

5 Bid Security in the prescribed format

(Appendix – I - ANNEXURE E);

6 If applicable, Joint Bidding Agreement

(in case of Consortium)

(Appendix – I - ANNEXURE F);

7 Technical Capacity of the Bidder

(Appendix – I - ANNEXURE G);

8 Financial Capacity of the Bidder

(Appendix – I - ANNEXURE H);

9. Tender Fee and Bid Security

10. Signed copy of RFP and all subsequent documents

including Response to Prebid Query / Corrigendum

Request for Proposal for the Establishment of a Smart, Zero‑Waste, Integrated Solid Waste Management System with Door‑to‑Door

Waste Collection and a Waste Processing Facility within the Jurisdiction of the Statue of Unity Area Development and Tourism

Governance Authority

FORMAT OF PERFORMANCE SECURITY

(To be executed on Stamp paper of appropriate value by the selected Bidder only)

Chief Executive Officer,

Statue of Unity Area Development and Tourism Governance Authority

7th Floor, New Administrative Building,

Ekta Nagar Ta. Garudeshvar,

Dist. Narmada - 393 151 Gujarat, India

1. We understand that [●], (the “Service Provider”) has entered into a Contract

(the “Contract Name”) for {Name of RFP} Service Provider has undertaken to

provide the Services, subject to and in accordance with provisions of the

2. The Contract requires the Service Provider to furnish a Performance Security

to the Authority in a sum of Rs. [●] (Rupees [●] Lakh) (the “Guarantee

Amount”) as security for due and faithful performance of its obligations, under

and in accordance with the Contract, during the Term as per the provisions of

3. We [●], through our Branch at [●] (the “Bank”) have agreed to furnish this

Bank Guarantee by way of Performance Security

NOW, THEREFORE, the Bank hereby, unconditionally, and irrevocably,

guarantees and affirms as follows:

1. The Bank hereby unconditionally and irrevocably guarantees the due and

faithful performance of the Service Provider’s obligations during the Term,

under and in accordance with the Contract, and agrees and undertakes to pay

to the Authority, upon its mere first written demand, and without any demur,

reservation, recourse, contest or protest, and without any reference to the

Service Provider, such sum or sums up to an aggregate sum of the

Guarantee Amount as the Authority shall claim, without the Authority being

required to prove or to show grounds or reasons for its demand and/or for the

sum specified therein.

2. A letter from the Authority, under the hand of an Officer duly authorized by the

Chairman of the Authority, that the Service Provider has committed default in