Wanakbori Thermal Power Station

No. CODE Cess If Required

SUPPLY(PART-A)

12 MM CROSS-FLUTED, DOUBLE EDGE

FOLDED PVC FILM FILL SHEET, SIZE: Cubic

1500 MM (L) X 300 MM (W) X 0.25 MM Meter

19 MM CROSS-FLUTED, DOUBLE EDGE

FOLDED PVC FILM FILL SHEET, SIZE: Cubic

1500 MM (L) X 600 MM (W) X 0.25 MM Meter

19 MM CROSS-FLUTED, DOUBLE EDGE

FOLDED PVC FILM FILL SHEET, SIZE: Cubic

3000 MM (L) X 600 MM (W) X 0.50 MM Meter

DRIFT ELIMINATORS WITH SPACERS Square

FOR NDCT 800MW Meter

SPRAY NOZZLE ASSEMBLY WITH

COUNTER FLOW TYPE SPRAYER,

5 DISCHARGE NOZZLE, FIXING ADAPTER 11500 Set

& RUBBER WASHER, MOC-

POLYPROPYLENE FOR NDCT

UPVC PIPE CONFIRMING TO IS:

CLASS 3 RATING, PIPES ARE WITH

6 25 Numbers

SOCKETED ENDS,SIZE : 280 MM OD X

6000 MM LENGTH FOR NDCT

UPVC PIPE CONFIRMING TO IS:

CLASS 3 RATING, PIPES ARE WITH

7 25 Numbers

SOCKETED ENDS, SIZE : 250 MM OD X

6000 MM LENGTH FOR NDCT

UPVC PIPE CONFIRMING TO IS:

CLASS 3 RATING, PIPES ARE WITH

8 25 Numbers

SOCKETED ENDS, SIZE : 200 MM OD X

6000 MM LENGTH FOR NDCT

UPVC PIPE CONFIRMING TO IS:

CLASS 3 RATING, PIPES ARE WITH

9 25 Numbers

SOCKETED ENDS, SIZE : 180 MM OD X

6000 MM LENGTH FOR NDCT

10 UPVC END CAP FOR 180 MM OD UPVC 25 Numbers

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PIPE FOR NDCT

UPVC END CAP FOR 200 MM OD UPVC

11 25 Numbers

PIPE FOR NDCT

UPVC END CAP FOR 250 MM OD UPVC

12 25 Numbers

PIPE FOR NDCT

UPVC END CAP FOR 280 MM OD UPVC

13 25 Numbers

PIPE FOR NDCT

UPVC REDUCER OF SIZE 280 MM OD

14 25 Numbers

TO 250 MM OD FOR NDCT

FRP SHEET, SIZE : 2440 MM L X

15 25 Numbers

MM W X 5 MM THICK

Works (Part – B)

Removal of existing drift eliminators and

PVC fills from NDCT, and installation of

16 new PVC fills, spray nozzles, etc., including 1 Job

arrangement of all tools, tackles, and

scaffolding for working at height.

Removal of old PVC fills, spray nozzles,

pipes, end caps, drift eliminators etc, and

17 cleaning of cooling tower basin and 1 Job

surroundings, including provision of

vehicles and material handling equipment.

Conduct performance test of NDCT after

18 repairing work, Including arrangement of 1 Job

necessary equipments.

Buy Back (Part – C)

Buyback of Scrap PVC Fills, Nozzles,

Pipes etc: Buyback cost includes taking

away the removed materials of Existing PVC

fills, spray nozzles, drift eliminators, PVC

pipes etc of cooling tower in as it is condition

which includes all labours required with tools

19 & tackles, equipments, staging, scaffolding, 1 Lumsum

loading, unloading, transportation taking all

precautions of safety, supervision, services,

securities, all type of insurance & taxes,

making the entire area of Cooling Tower

clear etc as directed by Engineer In-charge

and as per scope of work.

Overall L1 offer will be considered after considering buyback amount i.e.

(SUPPLY + WORKS) - BUYBACK = L1 (total order end cost), accordingly order will be placed

to overall L1 bidder.

BIDDER’S SIGN WITH SEAL

RFQ- 76659M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

ANNEXURE-I

Sub: Supply and Replacement of NDCT Components for 1 × 800 MW Unit-8 at Wanakbori TPS.

Following footnotes should be incorporate in Schedule-A:

[A] SUPPLY PORTION

[I]The design duty parameters for Natural Draft cooling tower installed for 800 MWUnit- 8 are as under.

 Make :- NBCC Ltd.  Relative Humidity : 65 %

 Circulating Water Flow :- 92000 m3/hr  Cooling Range : 9.5 deg C

 HWT : 42.5 deg C  Approach : 5 deg C

 CWT : 33 deg C  Basin Kerb above NWL :- 300 mm

 Design WBT : 28 deg C  Ambient Pressure :- 101325 N/m2

[II] Detail Technical Specifications:

Party shall have to offer each items as per item description and detail specifications mentioned here

under. Any technical deviations clearly mentioned in offer.

[1] For Item sr. no. 1 to 3 : PVC Film Fill

Description Specification / Requirement

Fill Type Cross-Fluted, Double Edge Folded PVC Film Fillconforming to CTI

Code STD-136(2020).

Edge Folding Double edge folded with minimum 10 mm width across the length

Flute Height For Item sr. no. 1 : 12 mm [Top Layer]

For Item sr. no. 2 &3 : 19 mm [ Middle & Bottom layer]

Fill Sheet Thickness For Item sr. no. 1 &2 :0.25 mm (+ 0.02 /-0.00 mm)

For Item sr. no. 3 :0.50 mm (+ 0.02 /-0.00 mm)

Material Virgin Rigid PVC

Colour of PVC Fill White

UV Stabilization Required; achieved using Titanium Dioxide confirming to CTI Code

Surface Area ≥ 240 m²/m³[ For 12 mm flute PVC fills]

≥ 148 m²/m³ [ For 19 mm flute PVC fills]

Max Temp withstand 55°C

Standard for Material Confirming to CTI Code STD 136(2020)

Properties

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 Tensile Strength at Yield: Minimum 5,500 psi (37.9 MPa) as per

Properties of PVC fills

ASTM D

materials:

 Flexural Strength: Minimum 10,000 psi (68.9 MPa) as per ASTM D

790 -Procedure A

 Flexural Modulus: Minimum 350,000 psi (2413 MPa) as per ASTM D

790-Procedure A

 Heat Distortion Temperature at 264 psi: Minimum 160 F (71°C) as

per ASTM D

 Drop Impact Resistance: 1.2 in-lbs/mil (5.34 j/mm) as per ASTM D

4226-Procedure B

 Fire Retardancy test: Self-extinguishing type as per ASTM D

 Oxygen Index: Minimum 30 as per ASTM D2863-Procedure A

 Ultra-Violet Exposure for 500hrs on the PVC materials shall be carried

UV Resistance Test

out for this contract once as per ASTM - G 155 and Impact resistance

test before and after UV exposure shall be conducted as per ASTM D-

4226 Procedure-B. Impact resistance after UV test shall be equal to or

more than 90% of the impact resistance-Gardener as specified in CTI

 Impact resistance test before and after UV exposure shall be

Impact resistance test

conducted as per ASTM D-4226 Procedure-B. Impact resistance after

UV test shall be equal to or more than 90% of the impact resistance-

Gardener as specified in CTI STD 136 (2020)

Required make Paharpur / Cooldeck / Hewitech / MM Aqua / Brentwood /Hamon only

[2] For Item sr. no. 4: Drift Eliminator with Spacers

Description Specification / Requirement

Drift Eliminator Material Virgin PVC

Spacer‘s material Polypropylene (PP)

Colour Light Grey

UV Stabilization Required

Blade Width 180–190 mm, Profile drawing attached herewith

Spacing Typically 76 mm with spacers

Drift Loss ≤ 0.0012% to 0.0027% (as per CTI ATC-140)

 Tensile Strength: Minimum 5500 Psi as per ASTM D

 Density: Minimum 1.4Gm/cc as per ASTM D

Physical Properties:  Izod Impact Resistance: Min. 35.6 J/m as per ASTM D256

 Vicat Softening Temp.: M.n 80 deg C as per DIN 53460 A/50

 Elastic Modulus: Min 350000 Psi as per ASTM D882

 Flexural Strength: Minimum 10000 psi as per ASTM D

 Flexural Modulus: Minimum 350000 psi as per ASTM D

 Heat Distortion Temperature at 264 psi: Minimum 160°F as per

ASTM D

 Drop Impact Resistance: Minimum 54.43 kg-cm/mm as per ASTM

 Elongation at Break: Min 7% as per ASTM D882

 Flammability: Self-extinguishing as per ASTM D

Standard for Material Confirming to CTI ATC-140

Properties

Required make Paharpur / Cooldeck / Hewitech / MM Aqua / Brentwood /Hamon only

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[3] For Item sr. no. 5: Spray Nozzles

Description Specification / Requirement

Type Counter Flow type Spray Nozzle assemblies including sprayer, nozzle,

fixing adapter, rubber washer, SS-304 fasteners suitable for PVC pipes

(180–280 mm OD) and having 8.47 m³/hr flow capacity.

Material Polypropylene (PP)

Flow Rate Approx. 8.47 m³/hr

Mounting With fixing adapter, rubber washer & SS304 fasteners.

Nozzle fixing to pipes: Additional SS strapping arrangement to secure

adapters with PVC pipes in addition to the bolting arrangement.

Fig.: An example arrangement showing the strapping of Nozzle Adapters

Sizes of nozzle Color-coded, Diameter 31 to 40 mm; quantities as mentioned hereunder

Discharge Nozzles with Spray Nozzles –Quantities:

 Material of Construction (MOC): Polypropylene

Installed Nozzles (by Size and Color Code):

(1) 31 mm diameter (White):

(2) 32 mm diameter (Brown):

(3) 33 mm diameter (Blue):

(4) 34 mm diameter (Red):

(5) 35 mm diameter (Yellow):

(6) 36 mm diameter (Violet):

(7) 37 mm diameter (Green):

(8) 38 mm diameter (Orange):

(9) 39 mm diameter (Pink):

(10) 40 mm diameter (Black):

The orifice size should be clearly embossed / marked on each discharge

nozzle for easy identification and verification during installation

Pressure Designed to ensure uniform distribution

Suitability For 180 to 280 mm OD UPVC pipes

Required make Paharpur / Cooldeck / Hewitech / MM Aqua / Brentwood /Hamon only

BIDDER’S SIGN WITH SEAL

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 The successful bidder has to supply Counter Flow type Sprayer assembly set with various

diameters of discharge nozzle in following quantity.

Sr. Qty to be

Counter Flow type Sprayer assembly UOM

No. Supply

Counter Flow type Sprayer with Fixing adapter, Discharge nozzle

1 Size : 31mm dia (Color code White)& rubber washer for Spray 755 Set

Nozzle assembly,MOC-Polypropylene for NDCT

Counter Flow type Sprayer with Fixing adapter, Discharge nozzle

2 Size: 32mm dia (Color code Brown)& rubber washer for Spray 1320 Set

Nozzle assembly,MOC-Polypropylene for NDCT

Counter Flow type Sprayer with Fixing adapter, Discharge nozzle

3 Size:33mm dia (Color code Blue)& rubber washer for Spray 850 Set

Nozzle assembly,MOC-Polypropylene for NDCT

Counter Flow type Sprayer with Fixing adapter, Discharge nozzle

4 Size : 34mm dia (Color code red)& rubber washer for Spray 880 Set

Nozzle assembly,MOC-Polypropylene for NDCT

Counter Flow type Sprayer with Fixing adapter, Discharge nozzle

5 Size:35mm dia(Color code Yellow)& rubber washer for Spray 1070 Set

Nozzle assembly,MOC-Polypropylene for NDCT

Counter Flow type Sprayer with Fixing adapter, Discharge nozzle

6 Size:36mm dia (Color code Violet)& rubber washer for Spray 1335 Set

Nozzle assembly,MOC-Polypropylene for NDCT

Counter Flow type Sprayer with Fixing adapter, Discharge nozzle

7 Size:37mm dia (Color code Green) & rubber washer for Spray 1405 Set

Nozzle assembly,MOC-Polypropylene for NDCT

Counter Flow type Sprayer with Fixing adapter, Discharge nozzle

8 Size:38mm dia (Color code Orange) & rubber washer for Spray 1515 Set

Nozzle assembly,MOC-Polypropylene for NDCT

Counter Flow type Sprayer with Fixing adapter, Discharge nozzle

9 Size:39mm dia (Color code Pink) & rubber washer for Spray 1700 Set

Nozzle assembly,MOC-Polypropylene for NDCT

Counter Flow type Sprayer with Fixing adapter, Discharge nozzle

10 Size:40mm dia (Color code Black) & rubber washer for Spray 670 Set

Nozzle assembly,MOC-Polypropylene for NDCT

Total Qty 11500 Set

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COUNTER FLOW TYPE SPRAY NOZZLE

DRAWING OF PVC FILLS

[5] UPVC Pipes & Fittings [ For Item sr. no. 6 to 14]

Description Specification / Requirement

Standard IS:4985, Class

Material UPVC, heavy-duty

Sizes 180 mm, 200 mm, 250 mm, 280 mm OD, 6 m length

Fittings End Caps and Reducers (280 to 250 mm)

Joining With UPVC solvent cement (heavy-duty)

Required make ASTRAL / FINOLEX / DUTRON / ASIAN / SUPREME

[6]FRP Sheets [ Item sr. no.15]:Supply of FRP Sheets for Air Bypass Sealing as per following

specifications

 Standard size : 2440 mm L × 1220 mm W x 5 mm thick

 UV-stabilized resin

 Color: Grey / Off-white

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 Density: 1.7 – 1.9 g/cm³

 Tensile Strength : ≥ 80 MPa

 Flexural Strength: ≥ 120 MPa

 Water Absorption (24 hr): ≤ 0.3 %

 Service Temperature : up to 80 °C

[III] Scope of Supply:

1. PVC Film Fills Inspection and Quality Control Requirements:

[a] Testing & Acceptance of Raw Materials and Production Stage:

 The raw materials used for each production batch of PVC fill volume shall be tested both in-

house and through a NABL-accredited third-party laboratory to verify compliance with the

requirements of CTI Code STD-136.

 The party shall carry out in-house testing for every production batch in the presence of a

GSECL representative. Additionally, inspection of raw materials, manufacturing processes, and

production lines shall be carried out by the GSECL representative.

 For such inspections, the party shall make advance arrangements, including prior intimation of

the production schedule, testing plan, inspection stages, and inspection hold points.

 All tests shall be conducted as per the approved Quality Plan (QP) at the supplier‘s

manufacturing facility and at the supplier‘s cost.

 The third-party test report for each production batch shall be submitted by the party and shall

form part of the mandatory quality documentation for acceptance of the materials.

[b] PVC Fill Sheet Inspection:

The inspection scope shall include, but not be limited to, the following checks:

 Measurement of the length of each fill sheet produced.

 Measurement of the width of each fill sheet produced.

 Visual inspection to verify the quality, consistency of the microstructure pattern embossed on

the PVC fill sheets, ensuring uniform geometry, proper formation, and absence of defects such

as blurring, distortion, or surface irregularities across the entire sheet area.

 Pin-Hole Inspection: Fill sheets shall be free from pin holes; Inspection shall be carried out

by holding the sheets against light to detect any pin holes or defects.

 Sheet Thickness Verification: Random thickness measurements shall be taken at multiple

locations on each sheet to confirm compliance with specified thicknesses, as detailed below:

 Bottom Layer: 19 mm flute height with 0.50 mm uniform sheet thickness

 Middle Layer: 19 mm flute height with 0.25 mm uniform sheet thickness

 Top Layer: 12 mm flute height with 0.25 mm uniform sheet thickness

 Edge Folding Quality: Edge folding shall be of uniform width, properly formed, and free from

cracks, delamination, or irregularities. Double edge folded with minimum 10 mm width

across the length of sheet

 Folded Edge Thickness: The thickness at the folded edges shall be double the uniform

sheet thickness, as under:

 0.50 mm sheet → 1.0 mm thickness at folded edges

 0.25 mm sheet → 0.50 mm thickness at folded edges

 Flute Size Verification: Random checks shall be conducted to confirm flute heights of 19 mm

and 12 mm, as applicable to the respective fill layer.

 Material Integrity and Virgin PVC Requirement

 Any fill sheets rejected during inspection due to quality issues shall not be recycled or reused

for the Wanakbori project.

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 Only virgin PVC raw material is used for manufacturing the complete fill requirement for

this project.

Stage-wise joint inspection of PVC fill sheets shall be carried out at the bidder‘s / manufacturer‘s

works in the presence of an authorized GSECL representative. The bidder shall make all advance

arrangements for such inspections, including timely intimation of the production schedule,

inspection and testing plan (ITP), and clearly defined inspection hold points. GSECL will

reserves right of testing the samples at our own cost. A sample set of 5 sheets(min.) from each

and every batch will keep for GSECL for checking if required by GSECL at any outside lab for cross

verification.

No material shall be dispatched from the works without completion of the applicable joint

inspections and receipt of clearance from GSECL or its authorized representative.

2. All PVC components must be manufactured from virgin raw material with appropriate UV

stabilizers. Reprocessed material is not acceptable.

3. Mechanical properties of PVC fill sheets (tensile, flexural, impact resistance, etc.) must be tested

post forming and validated through a NABL-accredited third-party laboratory.

4. PVC film fill thickness shall be ≥0.25 (for item sr. no. 1 & 2) & ≥0.50 (for item sr. no. 3) after

5. Drift eliminators offered must ensure drift losses below 0.0027% as tested under CTI ATC-140

guidelines and be supported with test certificates.

6. Sample Approval: Party shall obtain sample approval for the spray nozzle assembly, discharge

nozzle, and drift eliminator before bulk supply.

7. The party shall submit GA drawings and technical data sheets/catalogues of the offered spray

nozzle assembly, PVC fills, FRP sheet, and drift eliminator along with the offer.

8. The party shall submit OEM Compliance Certificates / Material Test Certificates (MTC) for all

materials supplied, confirming conformity with CTI STD-136 (for fills), CTI ATC-140 (for drift

eliminators), and the relevant ASTM standards, applicable to each item and manufacturing lot

supplied. Additionally submit third-party test report and Joint inspection report along with supply of

materials.

9. In case of bidder other than OEM, The bidder must submit proof of purchase of the materials from

the OEM or authorized dealer, along with a valid dealer authorization certificate.

10. If any tests are required (for samples or bulk items), they shall be carried out by the supplier at

their own cost through a reputed NABL laboratory, as directed by GSECL, within the scheduled

supply timeline.

11. All materials must be suitably packed to avoid damage during transit and to facilitate easy

12. All materials shall confirm to the latest relevant IS/ASTM/CTI standards as specified in the

technical specifications of respective items.

13. Any deviation from specifications shall be clearly indicated in the offer; hidden deviations may

result in rejection of material.

[B] WORK PORTION [Item sr no. 16 to 18]:

SCOPE OF WORK:

Following are the main activities involves in the scope of works:

1. Arrangement and erection of scaffolding, tools, tackles, and implementation of safety measures for

work at height.

2. Provision of adequate lighting arrangements to enable round-the-clock work. If found any area

having poor illumination should be arrange immediately with sufficient lighting. GSECL will

reserves the right for Lux measurements at any or entire area of works execution.

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3. Dismantling and removal of old PVC fills, nozzles, pipes, drift eliminators, and other related

components.

4. Shifting / Removal of Old PVC Fills:

 The removal of old PVC fill modules, nozzles, piping, drift eliminators, debris, scrap materials, etc.

from the NDCT basin constitutes a major labor-intensive and highly time-consuming activity.

In view of the large quantum of labour involved, the agency shall deploy sufficient manpower along

with suitable mechanical material-handling equipment such as tractor-trolleys, forklifts, hydras,

portable conveyors, or other equivalent systems, instead of relying solely on manual labour, for

removal of materials from the basin. Such equipment may be installed along the periphery of the

NDCT basin to facilitate safe, efficient, and timely clearance. The scope shall include removal of

scrap PVC fill modules from the Cooling Tower basin and shifting and stacking the same at a

separate location/area as designated and/or jointly decided by GSECL and the party.

 The party shall make all necessary arrangements, including temporary erection/installation of

staircases and/or travelling trolleys, as deemed suitable, for safe and efficient transfer/shifting of

scrap PVC fill modules from the Cooling Tower basin to the outside designated area.

 The party shall plan and execute the removal of PVC fill modules on a round-the-clock basis,

ensuring that the entire quantity of scrap fill modules is removed within the shortest possible time

5. Cleaning of NDCT basin and surrounding areas after removal of old materials.

6. Installation of new PVC fills, spray nozzles, pipes, end caps, drift eliminators, and all associated

accessories.

7. Material inspection and acceptance shall be conducted jointly by GSECL and party‘s

representative at site before installation.

8. Installation of PVC Fill modules:

 Preparation of PVC fill modules by Gluing Method at site:

 Agency should be carried out the gluing through glue application machine for uniform gluing.

Agency should have sufficient machines at least four plus one stand by minimum to execute the

gluing job withing stringent time frame.

 Adequate quantities of gluing material / adhesive shall be maintained at site at all times during

the execution of gluing activities to ensure uninterrupted work and consistent bonding quality.

 PVC fill sheets are glued to form modules with a 90° angle between adjacent corrugations.

 After gluing application, sufficient curing period for the stronger bond of two fills

 The glue quality must be strong enough to withstand nozzle load and water pressure.

 Required equipment, tools, gluing solution, and plants must be arranged in sufficient quantity by

the party to complete the work on schedule.

 After proper gluing, the fill packs shall be stacked in an appropriate and orderly manner to avoid

compression, deformation, or bulging due to self-weight or exposure to direct heat. The stacking

shall be done in a perpendicular and vertical orientation, in line with the final installation

arrangement in the NDCT.

 To prevent damage due to direct sunlight, adequate protective arrangements such as a tent or

canopy shall be provided by the agency.

 Fill packs of different sizes, lengths, and thicknesses shall be stacked separately and clearly

identified to avoid intermixing or mismatch during installation

 Advance arrangements for this are also the party‘s responsibility.

 Party may assemble the fill sheets into packs / module at GSECL premises.

 Fill Configuration (Combination Fill):

 Total Fill Height: 1500 mm

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Layer Position Flute Size Uniform Sheet Thickness Layer Depth

Top Layer 12 mm 0.25 mm 300 mm

Middle Layer 19 mm 0.25 mm 600 mm

Bottom Layer 19 mm 0.50 mm 600 mm

 Installation Orientation: Each layer installed perpendicular to the adjacent layer

 Installation of Bottom Layer Fill Modules: The 3.0 mtr long bottom layer PVC film fill

modules shall be installed on a three-beam support system to ensure adequate load

distribution and structural stability. The support arrangement shall be either one main beam at

one end with two secondary beams adjacent to it, or one main beam at the Centre with

secondary beams on either side. The main beam will provide a bearing surface of 150 mm (300

mm width), and the secondary beams will have a width of 50 mm (100 mm).

For bottom-layer installation, the use of 3.0 mtr long fill modules shall be strictly adhered to in all

internal blocks. In peripheral blocks, fill modules of suitable lengths shall be prepared and

installed in such a manner that they are properly supported and fully resting on the beams.

 Installation Control Measures for PVC Fills:

During execution of installation activities at site, the contractor shall strictly adhere to the following

measures to ensure quality installation, prevent material damage, and ensure long-term

performance of the NDCT:

 Planning & Module Fabrication at Site

Proper planning shall be carried out by the vendor for fabrication of large, good-quality PVC fill

modules, as recommended. Adequate tools & tackles, assembly aids/open boxes, and

skilled manpower shall be deployed to ensure smooth and continuous progress of work. Special

attention shall be given to the design, fabrication, and rigidity of assembly aids, which shall

be of good quality to ensure accurate alignment and formation of perfectly assembled fill

 Inspection of Assembled Modules

Assembled fill modules produced at site shall be randomly inspected by GSECL for dimensional

tolerances, shape, quality of adhesion of fill sheets, and formation of a proper and uniform

honeycomb structure, as applicable.

 Quality of Solvent Bonding (Critical Requirement)

While checking solvent bonding quality at site, it shall be ensured thatall sheet ends in each

module are properly and uniformly bonded. This is critical, as the modules are end-supported

and the entire operating load of the fill packing is borne at the ends. Properly bonded ends

shall be capable of carrying the full operating weight without breakage, separation, or bending.

9. Drift Eliminator Replacement & Reinstallation:

Drift eliminators shall be replaced with new drift eliminator packs, while serviceable drift

eliminators shall be reused after thorough cleaning, as required, using appropriate methods

such as wire brushing and water jet cleaning.

It shall be strictly ensured that drift eliminator blades of different sizes are not mixed between

adjacent packs. All blades within a single pack shall be of uniform length, as uniform blade

dimensions are essential for proper seating of the packs on the support beams between the

distribution pipes and for ensuring effective drift elimination performance.

10. Replacement of Spray Nozzles:

All existing Spray nozzles shall be replaced with new ones. Theorifice sizes shallstrictly

conform as per OEM drawings, as a properly functioning water distribution system is critical for

achieving the design Cold Water Temperature (CWT) of the NDCT.

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In addition to the existing bolting arrangement, nozzle adapters shall be secured to PVC pipes

using SS strapping to prevent dislodgement due to vibration during operation.

11. Water Distribution Pipe:

Replacement or repair of damaged water distribution PVC pipes and end caps using proper fixing

techniques with PVC cement solvent.

Adequate quantities of PVC Cement Solvent Heavy duty type for fixing of PVC pipes /

couplers / reducers /end caps shall be arranged by party at their own cost

12. Air Bypass Sealing: All locations permitting air bypass shall be effectively sealed using UV-

stabilized FRP sheets of minimum 5 mm thickness, standard size 2440 × 1220 mm, securely fixed

with SS fasteners and sealed joints to avoid air bypass.

13. Installation of Fills Module for Weight Monitoring:

parallel at one designated location in each quadrant of the NDCT. These modules shall be

positioned such that they can be safely and conveniently removed for periodic weight

measurement without disturbing adjacent fill packs.

The objective of this arrangement is to generate weight-gain versus time data at GSECL end,

which shall aid in evaluating the effectiveness of the circulating water treatment program and in

documenting the impact of any changes in chemical dosing or operating conditions.

14. Performance Test:

Performance testing of the NDCT shall be carried out within 60 days after completion of all

erection and commissioning activities, using calibrated and appropriate instrumentation and

methodology, in accordance with CTI Code ATC-105.

15. Execution of any related work not explicitly mentioned but required, as instructed by the Engineer-

in-charge, without any additional charge.

16. All dismantled materials including old fills, nozzles, pipes, and eliminators must be crushed and

disposed/recycled as per GSECL/EIC guidance.

17. Clearance for basin charging: Once all installation works are completed, including a joint

inspection by the contractor and GSECL, formal clearance for basin charging shall be issued by

18. Site Clearance and Scrap Removal: Once the work of complete fill replacement has been

completed, the agency should immediately arrange for the cleaning and scrap removal from the

site including basin.

19. Buyback and Disposal of Removed / Old PVC Materials:

All removed and old PVC materials shall be taken back by the contractor for buyback and disposal.

The scrap PVC materials shall be crushed using suitable crushing machines in a controlled

manner so as to prevent the generation and spread of dust particles in the surrounding

atmosphere and over nearby equipment.

The contractor shall deploy an adequate number of crushing machines—minimum three (03)

operating units plus one (01) standby unit—to ensure uninterrupted operation and timely site

clearance.

The contractor shall ensure that all surrounding areas remain clean, dust-free, and clear of debris

at all times during and after the crushing and disposal activities, to the complete satisfaction of the

site engineer.

20. Order is being placed with clause of buyback and disposal of removed / old fill packs out side the

plant. Party has to indemnify GSECL for any future obligations / claims / liabilities arising out of

improper disposal of fill packs, drift eliminators, pvc materials etc, if asked for.

21. The supplier shall ensure all safety protocols, confined space practices, and work-at-height

precautions are followed during installation.

BIDDER’S SIGN WITH SEAL

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[C] TECHNO-COMMERCIAL TERMS & CONDITIONS FOR SUPPLY & WORK

(1) Overall L1 offer will be considered after considering buyback amount i.e.

(SUPPLY + WORKS) - BUYBACK = L1 (total order end cost), accordingly order will be placed

to overall L1 bidder.

(2) Buyback of Scrap PVC Fills, Nozzles, Pipes etc:

 Buyback cost includes taking away the removed materials of Existing PVC fills, spray nozzles,

drift eliminators, PVC pipes etc of cooling tower in as it is condition which includes all labours

required with tools & tackles, equipments, staging, scaffolding, loading, unloading, transportation

taking all precautions of safety, supervision, services, securities, all type of insurance & taxes,

making the entire area of Cooling Tower clear etc as directed by Engineer In-charge.

 The buyback amount will deduct from bill of agency.

 All PVC materials i.e. PVC fills, spray nozzles, drift eliminators, PVC pipes etc shall be taken

away at outer premises of GSECL-WTPS at your own location as per Government rules and

regulation of PVC scrap disposal.

 Party has to clear the site within 150 days after completion of work by removing all scrap

materials.

(3) Mobilization: 10 (ten) days‘ time shall be allowed from the date of intimation letter for mobilization

of contractor man, transportation etc. for execution of work.

(4) Time Period / Delivery period:

The overall Validity of Purchase Order for the (Supply portion + Work portion) is up to 31.12.2027.

However, if required, this office may extend the validity of the purchase order for a further period of

06 (six) months on the same rates and terms & conditions.

[I] Delivery Period for Supply Portion:

1. Sample Approval: Within 45 days from the date of issue of Letter of Intent. Party shall obtain

sample approval for the spray nozzle assembly, discharge nozzle, and drift eliminator before bulk

supply.The sample approval will be considered including of UV testing report.

2. Bulk Supply: Within 3 months a from the date of issuance of Dispatch Instruction.

3. The period for inspection of raw materials, testing, and production-stage inspection shall be

considered as included within the bulk supply period

[II] Time Limit for Execution of Work:

1. The entire scope of work—including removal of drift eliminators, erection of scaffolding, removal

and replacement of PVC fills, spray nozzles, PVC pipes, end caps, replacement / refitting drift

eliminators, dismantling scaffolding, removal of scrap materials, and cleaning of basin and

surrounding area—must be completed within 40 days after handing over the NDCT.

2. The party must collect buyback materials and clear the site within 150 days after completion of

cooling tower work.

3. Performance testing of the NDCT must be conducted within 60 days after completion of work.

4. The party shall arrange for pre-assembly of fill modules and resource mobilization in advance as

per requirements. Time required for pre-assembly is considered as actual.

(5) Payment Terms:

[I] For Supply Portion:

a) 70% amount of Supply part plus 100% applicable taxes on receipt of materials at WTPS (FOR –

Main Store) within 30 (Thirty) days on verifying required documents as per order terms &

conditions, amount of GST and applicable cess will be kept under retention till submission of

documentary proof of payment of GST or till reflection of payment of GST pertain to respective bill

amount in GST Return for concern order after due verification

b) 20% amount of Supply part shall be released after successful erection of supplied materials in

Cooling Tower after due certification by the concerned GSECL Engineer-In-charge.

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c) 10% amount of Supply part shall be released after successful completion of performance test and

submission of relevant report, and after due certification by the concerned GSECL Engineer-In-

Party have to furnish details of (1) Account Number (2) Type of Account (3) Bank Name (4) Branch

Name and Address (5) Contact no. of Branch (6) IFSC No. etc. along with invoice.

[II] For Work Portion:

a) Payment will be made based on actual quantity executed.

b) Payment shall be made by Running Account (RA) bills within 30 days after invoice submission

along with relevant documents.

c) 30% payment of item Sr. No. 16 & 17 is to be paid after 100% dismantling of old PVC fills and

drift eliminators and cleaning of basin.

d) 40% payment of item Sr. No. 16 &17 is to be paid after 100% replacement/installation of new

fill supports, PVC fills, spray nozzles, pipes, end caps, and drift eliminators.

e) 30% payment of item Sr. No. 16 &17 is to be paid after site clearing by collecting of buyback

materials. The rebate amount for the buyback materials shall be deducted from this payment.

f) 100% payment of item Sr. No. 18 is to be paid after successful completion of performance test

and submission of relevant report.

g) Party can submit partial bills, and payment will be made based on actual work done. GST and

cess will be retained until documentary proof of payment or GST return reflection is submitted.

h) HR clearance on labour laws and statutory compliances must be obtained for clearing and

payment of final RA bill.

Note: HR clearance is not required for RA bill payments mentioned in points (c) & (d).

(6) Performance Bank Guarantee:

The party shall pay Performance Bank Guarantee of 10% of the Order End Cost. The Security

Deposit will automatically convert into a Performance Bank Guarantee upon successful completion

of supply portion and must be extended till the completion of Performance Guarantee period

towards satisfactory performance of the supplied equipment‘s and poor workmanship of cooling

tower works.

(7) Guarantee: The supplied items must be guaranteed against manufacturing defect, transit damage

& poor workmanship, otherwise same must be replaced free of cost. Bidder has to submit

guarantee certificate for satisfactory performance against manufacturing defects, poor/ bad quality

or workmanship along with supply for the period of 12 months from the date of installation or

months the date of supply whichever is earlier.

(8) Performance Bank Guarantee: The performance bank guarantee shall be valid for a period of

months from the date of commissioning of the cooling tower, covering poor workmanship and

satisfactory performance of the supplied equipment. Any defects arising during this period must be

rectified by the party free of cost at the earliest opportunity.

The Security Deposit of 3% or 5% of Order End Cost will be converted in to Performance bank

guarantee on successful completion supply of materials for satisfactory performance of the supplied

equipment‘s and towards poor workmanship of cooling tower works. 2% of PBG amount will be

released every year from the date of Performance test

The Security Deposit cum Performance Bank Guarantee will be returned only on after successfully

completion of Performance guarantee period and issuance of N.O.C. from concern user

department.

(9) Penalty:-

(a) For Supply: ln all the total delivery period will not exceed Clause No. 4-(I)-2, if the goods are not

delivered in time without any reason Beyond Your control, the penalty will be applicable at 0.5 %

per week or part thereof as applicable on delayed portion subject to maximum 10% applicable of

the delayed portion order Value (i.e. End cost including GST and cess as applicable) plus

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RFQ- 76659M Page

applicable Taxes (if any). For calculating the delayed portion, date of actual receipt of materials at

store shall be considered.

Due consideration will be given for waiver / levy of penalty only for the reasons absolutely beyond

your control (viz. Force Majeure. conditions as laid down in DGS & D, Clause as per tender) for

which documentary evidence will have to be provided. The request for extension in delivery by

giving reasons and supporting documents shall have to be made within one month on completion of

supply. However, no such case should be affected to any part of execution of core works of NDCT

i.e. installation of the internals.

(b) For Work Execution: Any delay that may take place in completion of work activities beyond time

period Clause No. 4-(II)-1, shall be subjected to penalty (not liquidated damages) at the rate of 1%

of the contract price / order price (work portion) per day or part thereof subject to ceiling of 10 %

plus GST as applicable of contract value. Delay in the time limit will directly impact on the loss of

generation of the unit resulting in the huge revenue loss to company. Hence, agency expected to

complete the work well within the stipulated time limit as specified.

(10) Agreement &Indemnity Bond: Contractor shall have to execute contract agreement on stamp

paper of Rs. 300/- & indemnity bond on stamp paper Rs. 300/- in the prescribed form before

commencement of the work. The cost of stamp paper will be borne by the contractor.

(11) Party shall have to pay Tender Fee (Non-refundable), EMD (i.e. 3% of estiated cost) at the time of

submission of Enquiry. (Refundable)

(12) Facilities:

[i]Following will be provided by GSECL at free of cost.

 Air, Water are provided by GSECL at free of cost from the points decided by EIC. However,

whenever electricity connections are needed by the contractor, they shall have to mandatorily

furnish the complete details of their equipments in writing (citing work order number), to carry

out the tendered work.

 Electricity is provided by GSECL at free of cost from the points decided by EIC.

 Workshop facility if required for the said work.

 Immediate first aid medical facility will be provided at GSECL hospital

[ii]Following are in the scope of Contractor at their own cost:

 All tools-tackles, wire rope slings, lighting equipments, scaffolding materials, safety articles,

grinding machines, welding machines etc. at his own cost. All other necessary equipment like

gluing machines, Modules cutting chain saws, Scrap crushing machines etc.. are in agency

 All required Consumables materials at his own cost to complete the job.

 Contractor has to arrange manpower for collection, transportation of special tools-tackles, wire

slings, spares from main store/ site stores and return back.

 Material transportation with arrangement of vehicle from Main Store (To &Fro).

(13) GSECL will provide accommodation in hostel as per GSECL terms and condition on chargeable

basis if available. Lodging will be arranged by your own cost.

(14) Electrical connection will be provided free of charges by GSECL. The lighting is to be arranged by

the party. The GSECL shall make arrangement for providing power supply to the contractor for

working their equipments, tools etc. As and when required as decided locations / points by

Engineer-in-charge. The contractor may arrange cable having enough capacity and length along

with switching panel, distribution board/s, LEDs, ICTP switches and ELCBs. Further distribution

shall be at the cost of contractor. Contractor at his cost shall arrange 100 Watts / 24 Watts bulbs.

(15) The work may require to be carried out at any time (day and night) or in shift duties to ensure

completion of work within stipulated time.

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(16) Party has to deploy sufficient skilled manpower, adequate man powers as per requirement of Job

and instruction of Engineer In-charge to execute activities during Annual Overhauling of the unit.

(17) Agency should deploy round the clock safety officer/s at site, and Site in charge, Site supervisor/s

also available at the site throughout the execution period.

(18) GSECL has prime moto to carry out the job with ZERO accident in all the time including

shutdowns also. The work of replacement of PVC fill modules, piping, nozzles, drift eliminators

are work at height and included high risk area, hence, Safety harness, life lines, safety nets as

well as a vehicle should be at site 24x7 for immediate transfer of any person to hospital in the

event of any unpleasant incident.

(19) As the work must complete within the strict time frame; Labour facilities like breakfast lunch

dinner tea etc.. during working hours throughout work period should be ensure to be provided at

on site to avoid unnecessary break in the rhythm of the work as well as to avoid unnecessary

movement of labours.

(20) Unsatisfactory Progress of Works: If the work is found not satisfactory or not progressing

according to schedule given by the Corporation the Corporation may take such action as may be

deemed appropriate to see that the work is completed in time at your risk and cost.

(21) As the major laborious portion of the scope of work is to installation of the ready fill modules,

nozzle, piping, drift eliminators etc.. but even more time-consuming job is to clear the basin by

removing all debris, scrap/old materials. Agency may use any mechanical equipment like portable

conveyer, boom conveyer instead of manual removal by purely labour force to remove from basin

by shifting them at periphery of the NDCT basin.

(22) Sub-letting the contract to other agency is not permitted unless and otherwise, the competent

authority approves it. The agency shall have similar work experience as specified in tender PQR.

(23) All standard terms and conditions prescribed by the GSECL for the work order shall be applicable

to the contractor.

(24) Income tax will be deducted as per prevailing rate.

(25) Contractor has to follow all the prevailing labour laws and safety rules as per GSECL procedure.

BIDDER’S SIGN WITH SEAL

RFQ- 76659M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill the

following Qualifying Requirements:

A. Technical qualification criteria:

1) The bidder should have executed / completed similar works during the last seven (7) years in

Government / semi government / state electricity board / private limited company / public limited

company / IPP , as on last date of the month preceding the month of publication of tender, having

minimum contract /order values as indicated below :

1. One order of value not less than the amount equal to Rs 1119.15 Lakh,

2. Two orders, each of value not less than the amount equal to Rs. 699.47 Lakh.

3. Three orders, each of value not less than the amount equal to Rs 559.57 Lakh.

Similar work means – ―Design, engineering, supply, execution and commissioning of Natural Draft

Cooling Tower (with PVC Film type fills)‖

― Re-engineering / repairing / rectification, supply, execution and commissioning work of PVC fills/

Spray Nozzles/ PVC pipes / Drift Eliminators etc. for refurbishment of old existing Natural Draft Cooling

Towers.‖

―Erection works of PVC Fills, Spray Nozzles, PVC Pipes, etc. of Natural Draft Cooling Tower‖

Financial qualification criteria:

1) The Average Annual Turnover of the bidder, shall not be less than Rs 4.19 Cr during the preceding

three (3) financial years as one date of Techno-Commercial bid opening.

2) Net worth of bidder shall not be less than 100% of the bidder‘s paid up share capital as on

the last day of the preceding financial year. In case the Bidder meets the requirement of Net

worth based on the strength of its Subsidiary (ies) and/or Holding company and/or Subsidiaries

of its Holding Comp anies wherever applicable, the Net worth of the Bidder and its Subsidiary

(ies) and/or Holding company and/or Subsidiary (ies) of the Holding Company, in combined

manner should not be less than 100% of their total paid up share capital. However individually,

their Net worth should not be less than 75% of their respective paid share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined )= (x1+x2+X3)/(y1+y2+y3) X 100, where x1,x2, x3 are individual net

worth which shall not be less than 75 % of the respective paid up share capitals and y1,

y2, y3 are individual paid up share capitals.

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RFQ- 76659M Page

3) In case the bidder is not able to furnish its audited financial statements on stand-alone entity

basis, the unaudited unconsolidated financial statements of the bidder can be considered

acceptable provided the bidder further furnishes the following documents for substantiation of its

qualification.

 Copies of the unaudited unconsolidated financial statements of the bidder along with

copies of the Audited consolidated financial statements of its Holding Company.

 A Certificate from the CEO/CFO of the Holding Company, stating that the unaudited

unconsolidated financial statements form part of the Consolidated Annual Report of the

4) In cases where audited results for the last preceding financial year as on the date of techno-

commercial bid opening are not available, the financial results certified by a practicing Chartered

Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate

from practicing Chartered Accountant certifying its financial parameters, the audited results of

three consecutive financial years preceding the last financial year shall be considered for

evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO,

stating that the Financial results of the Company are under audit as on the date of Techno-

commercial bid opening and the Certificate from the practicing Chartered Accountant certifying

the financial parameters is not available.

Note for point No.1, 2, 3 &4:

i. Other income shall not be considered for arriving at annual turnover.

ii. ―Holding Company" and ―Subsidiary Company‖ shall have the meaning ascribed to them as per

Companies Act of India, in vogue.

iii. Net worth means the sum total of the paid up share capital and free reserves. Free reserve

means all reserves credited out of the profits and share premium account but does not include

reserves credited out of the revaluation of the assets, write back of depreciation provision and

amalgamation. Further, any debit balance of Profit and Loss account and miscellaneous

expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and

Other requirements:

1) Bidder should have a separate valid GST registration number and PAN Number.

2) Copy of P.F. code from the appropriate provident fund authorities.

3) Labour License for Labour Contract: The contractor on getting the work order but before starting

the work shall have to furnish the copy of Labour License under the Contract Labour (Regulation &

Abolition) from the appropriate authorities. Also required workman group insurance policy covering

labour engaged.

4) The bidder must submit performance certificates or satisfactory work completion certificates

(issued directly by the utility) or Copy of Processed Final Bill of the executed / submitted PO from

the utility. Bidders shall be required to submit all the documents, in support of Technical QR (Such

as copies of Purchase orders/work orders / Contract Agreements, Client Certificates, etc), shall be

digitally signed by the Specified Third party inspection Agency (TPIA).

5) The bidder must submit Average Annual Turnover and Net worth Certificate in support of Financial

QR, duly certified and verified from TPIA (Third-Party Inspection Agency ) empaneled / approved

by GSECL along with copy of Annual Audited Accounts of last three years.

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RFQ- 76659M Page

6) Tender fee & EMD will be applicable as per NIT

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RFQ- 76659M Page

Gujarat State Electricity Corporation Limited

Wanakbori Thermal Power Station, Ta: Galteshwar, Dist: Kheda -388239

Ph: 91-2699-235522 Fax: 91-2699-235607

Email: [email protected] Web site: www.gsecl.in

CIN: U40100GJ1993SGC019988

AN ISO-9001:2015&14001:2015 OHSMS 45001:2018 Certified Power Plant

GENERAL CONDITIONS OF CONTRACT

1. On completion of the work, the site shall be cleared by the contractor within two days period by

crediting scrap material & submit the GSECL material, tools & tackles, consumable items etc. which

is provided by GSECL free of cost as per scope of work, failing which site will be cleared by

departmentally or any loss of above mentioned items, the expenses occurred and any pending dues

will be recovered from the party‘s bill.

2. Contractor has to handle the GSECL equipment / tools / tackles carefully otherwise the cost of

damage / shortage will be recovered from the party‘s bill.

3. Contractor has to follow labour laws and safety rules as per GSECL procedure.

4. Contractors have to fulfill all the statutory requirements as per existing/modify labour laws in

consultation with IRO/LWO with all legal aspects.

5. Contractor as well as all the men working for this contract must have to follow the safety rules (as

attached) and were the safety articles such as safety helmet, safety shoes, hand glows etc. and

other safety items wherever necessary during job. The GSECL shall not be responsible for any

accident, fatal or non-fatal, occurred in plant premises, on job, any legal complication or liabilities

6. Contractor should perform allotted work in such a manner so that his work will not cause any

interference / disturbance of work of other agencies working on allotted equipment or nearby

equipments.

7. All workers / employees engaged by the contractor in work must be physically and mentally fit &

stable and they should not act anything that is detrimental to the plant. They should not act /engage

in any subversive activities with an intention to loss or damage any property & life of GSECL / GOI /

Others or self or other person. The contractor must ensure the same.

8. Contractor is fully responsible for any loss / damage / accident to his labours / material / equipments

which are being attended to. While doing the job, they should compulsorily make arrangements for

proper care of all the items till completion of the work. While carrying out the work all the spares that

are dismantled shall be kept under lock and key by them and in safe conditions from loss of any

theft. In case of any discrepancy, GSECL‘s competent authority‘s decision is final.

9. Contractor has to cover all labours that are going to execute this work under suitable group

insurance and copy of the same is to be submitted to Engineer in charge before starting the work.

10. Payment will be made as per actual work done only. No price escalation will be entitled.

11. No compensation will be there in case there is extension in time period for any delay on account of

work by GSECL.

12. If work is found not satisfactory or not progressing according to schedule given by the corporation, it

may take such action as may be deemed appropriate to see that the works is completed in time at

your risk and cost.

13. The GSECL reserves the right to terminated this contract at any time without assigning any reason

whatever by giving a notice period of 10 days notice of termination of the contract, contractor will not

be entitled for any compensation / damages / losses whatever on such termination of the contract.

14. Any increase in or impose of any statutory charges by the government during contract period will not

be borne by GSECL and to be borned by the contractor. Any decrease in statutory charges takes

place after the contractual delivery date the advantage will be passed on the GSECL.

15. In case of any dispute, the decision of the Chief Engineer, WTPS shall be final and binding to the

contractor.

CIRCULAR – I

The following are the major obligations to be fulfilled by the Contractors as per the Contract Labor

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RFQ- 76659M Page

(R&A) Act 1970 and rule mentioned there under:

1. License to be obtained before starting the Work where number of contract laborers in Fifty or more.

2. Payment to contract laborers has to be made in presence of IRO/LWO. Wages rates for contract

laborers are applicable as per the terms and conditions of the license. The contractor shall have to

pay wages to workers as notified by Government of Gujarat., from time to time

3. Every contractor shall have to maintain the muster roll and wages register in respect of his contract

4. Every contractor is required to issue employment card, wages slip and attendance card to their

5. The contractor has to maintain the register No. 13 containing details of contract labors employed by

6. Earned leave register/ card as per the Factories Act. And Rules.

7. Other registers required under Contract Labor Rules and the Factories Act. And Rules.

8. Every contractor shall have to obtain insurance policy in respect of the contract labors engaged by

him to cover them under workmen‘s Compensation Act.

9. To send half yearly return to licensing officer as per Rule 82 (1) as per schedule time.

10. Before starting the work as per the contract awarded to him, he should make arrangement to enter

into the agreement in the prescribed format on the stamp paper as applicable. Before fulfilling the

above requirement the contractor is instructed not to start the work. The responsibility will be on his

head in case he fails.

11. Contractor should posses separate P.F. code on their firm, name otherwise their offer may must be

considered.

All the contractors are informed to adhere to the rules and regulations applicable to them,

particularly in respect of the laborers engaged by them, the contractor not fulfilling the obligations will

not be allowed or continue with work/ not be held qualified to carry out the work at TA-Galteshwar

Dist. - Kheda Power Station.

CIRCULAR-2

It has been directed by our CO that, no new labor contract be entrusted to any agency without

getting prior approval from CO. Further the existing contract, on their expiry, may not be extended

without approval from HO, Vadodara.

In light of the instruction conveyed by HO, it is necessary to check up the following documents of

each and every contractor before awarding the contract to these contractors. For preliminary

checking of valid contractors, the following documents are required to be checked by the concern

DE/EE/SE. On their checking the same and by recommending the number of labors, gate pass will

be issued by the Sr. Security officer. But before awarding and finalizing any contracts, following

information must reach to IRO for his confirmation.

1. The contractor should not allowed to engage fifty or more contract labors without initiating to obtain

the labor license under the Contract Labor Act from the Assistant Commissioner of Labor, Nadiad

(The same number i.e. fifty or more includes Supervisor and other staff).

2. Number of days of the contract should be informed first before allowing the contract to start. The

Contractor also must obtain group insurance under WC Act before starting the work.

3. The contract laborers must be paid minimum wages as per notification issued by competent

authority under the said Act from time to time upon issuance of Circular by Chief Engineer, WTPS.

The above instruction must be followed scrupulously to avoid labour liabilities under Contract labor

“GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE CONTRACTOR

All the contractors working in Gujarat State Electricity Corporation Limited Factory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety Rules.

Concern principle contractors are responsible for informing & observance of these rules by their

supervisors/contract workers as well as the owner/supervisors/ workers of sub-Contractors engaged,

if any, by them for the work contract awarded to them. Prior to commencement of the work,

Contractor shall have to submit a written assurance on their letterhead to the concerned Sectional

Head / Engineer-in-charge that they have thoroughly gone through these Rules, have educated their

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employees / workers of their sub contractor and will strictly observe the said Rules while execution

of work under work contract awarded to them. They will have to indemnify the company for any loss

or damage / accident / injury to the company‘s property / employee or employee of their own in

default of non - observing these rules.

1. Contractor should issue photo gate pass for their workers from GSECL Factory Manager as per

Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass format as per Aadhar

card /Election card id proof & to follow the gate pass issue procedure through concern department

EE & SE, Security Officer, LWO/IRO/DGM, Factory Medical Officer, Safety Officer/Dy. Safety Officer

& Factory Manager.

2. In case of emergency, temporary photo gate pass shall be issued by Security Officer only for three

days with prior permission of Factory Manager only. More than three days, Permanent photo gate

pass procedure shall be completed by contract agency for their contract workers.

3. Certificate of Fitness of employment in hazardous process & operations in form no.33 of Gujarat

Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all contractor workers

before commencement of work & examination responsibility shall be taken by contractor as well as

concerned Head of Department .Pre-employment & Periodical medical examination of contractor

workers shall be carried out in form no.32 from GSECL Factory Medical Officer after every six (06)

months of contractor with their contractor workers. Contractor shall be fulfilled all health

requirements before commencement of work. After completion of medical examination in form

no.32/33, GSECL Factory Medical Officer shall be signed in contract worker gate pass procedure

4. If work executed outside factory premises, Principle Contractor shall be registered compulsory under

The Building & Other Construction Workers (Regulation of Employment and condition of service)

Act, 1996 and The Gujarat Building & Other Construction Workers (Regulation of Employment and

condition of service) Rules, 2003 before execution the ‖building or other construction work‖ means

the construction, alteration, repairs, maintenance or demolition, of or, in relation to, buildings,

streets, roads, railways, tramways, airfields, irrigation, drainage, embankment and navigation works,

flood control works (including storm water drainage works), generation, transmission and distribution

of power, water works (including channels for distribution of water), oil and gas installations, electric

lines, wireless, radio, television, telephone, telegraph and overseas communications, dams, canals,

reservoirs, watercourses, tunnels, bridges, viaducts, aqueducts, pipelines, towers, cooling towers,

transmission towers and such other work as may be specified in this behalf by the appropriate

Government, by notification but does not include any building or other construction work to which the

provisions of the Factories Act, 1948 (63 of 1948), or the Mines Act, 1952 (35 of 1952), apply.

5. Contract worker gate pass will issue after completion of safety induction 3D animation movie &

Training record is to be maintained in IMS/OHSAS training format by TK Office/LWO.

6. As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked the issue

PPE to contract workers as per nature of job, Form no.10 of lifting tools and tackles, Driving license,

Electrical contractor license, Electrical trade qualifications, Safety induction training, SOP, supervisor

qualifications etc. After fulfillment of all Safety compliances, Safety Officer/Dy. Safety Officer shall be

signed in Contract worker Gate pass procedure format.

7. Work Contract shall be completed by principle contractor/agency/person who is awarded the work

order. Subletting of contract shall be allowed only if prior approval of Power station chief before

execution of work. Contractor/agency shall be submitted the entire subletting contract documents

with gate pass application through concern department EE & SE, LWO/DGM, Safety

Officer/Dy.Safety Officer & Factory Manager.

8. Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules, 1956, Valid

Electrical contractor License shall be submitted to concern electrical department EE/SE/Electrical

Safety Officer/ Safety Officer/Factory Manager at the time of apply gate pass by agency/Contractor

with latest renewal from Chief Electrical Inspector, Gandhinagar- Gujarat. Electrical License

photocopy shall be checked by Concerned HOD of Electrical Department/Electrical Safety

Officer/Dy.Safety Officer/ Safety Officer/Factory Manager.

9. As per nat ure of job/work, Qualified supervisor (Diploma (Electrical/ Mechanical/Civil/C&I) +

years experiences or ITI + 10 years) shall be engaged by contract agency & qualification certificate

with experience certificate shall be submitted to concern EE/SE/LWO/IRO/DGM/ Dy.Safety Officer

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RFQ- 76659M Page

/Safety Officer/Factory Manager at the time of apply gate pass.

10. As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out the work

on electrical lines and Apparatus, Contract person/worker possesses a certificate of competency

or electrical work permit, issued by the Appropriate Government. That means, Electrical trade

Qualification of contract worker/person like ITI-wireman/ Electrician, Diploma (Elect), BE/B. TECH

(Elect), ME/ M. TECH (Elect) shall be submitted to concern EE/SE/LWO/IRO/DGM, Dy.Safety

Officer/ Safety Officer/Factory Manager at the time of apply for photo gate pass procedure.

11. As per nature of job/work & during capital overhauling work /Annual overhauling work /24X7 round

the clock work/major shut down work, Qualified Safety Officer/Manager/Supervisor (BE/Diploma

(Elect/Mech/Civil) + PDIS-Post Diploma in Industrial Safety) shall be engaged by contractor during

dangerous operations/dangerous works as well as day to day dangerous activities, safety

supervision, tool box talk, Safety awareness programme, SOP preparation with hazards & its control

measures with each step , checking of lifting tools & tackles, hydra mobile crane, Safety precautions,

coordination with Safety Department etc.

12. License of driver shall be submitted with gate pass issue application as per nature of vehicles & to

follow the Motor vehicle Act,1988,the Central Motor Vehicles (Amendment) Rules,2016 as well as

Gujarat Motor Vehicles rules,1989 & driver license shall be checked every day by security shift in

charge before entry in the Factory premises.

13. SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent person as

per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years experiences. SOP will

review & approve by concern JE/DE/EE/SE/Elect. Safety Officer/Dy. Safety Officer /Safety

Officer/Factory Manager before execution of work.

14. It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide

standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make in PPE issue format

by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal Protective Equipments / Safety

Gadgets suitable to give sufficient protection against hazards involved in their work / job to their

staff, as per the job requirement and insist / enforce their workers to put on the same while at works.

The ongoing work is liable to be stopped at any time if your contract workers/staffs found working

without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/ EN/ ANSI approved

only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 06 nos. of PPEs like Safety Shoes, Safety

Helmet, Safety goggles, Mask & Reusable Ear plug, hand gloves to their workers/supervisor

compulsory & it will check by concern section HOD & Dy. Safety Officer /Safety Officer at the time of

gate pass procedure.

Quality of PPE shall be approved from Safety Officer as per Indian Standard and International

Standard before executions of work or at the time of gate pass apply procedure.

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List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or during fall

of person from height. Yellow Colour helmet is used for

contract worker with agency logo.

Safety Goggles/welding goggles/ For protection of eyes against flying particles / dust,

chemical splash goggles chemical splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust,

chemical splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in high

noise level area.

Chemical suit/Gas tight suit /Fire For body protection against chemicals, oils, sharp edged

proximity suit/FR Boiler Suit objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp

edged objects, heat, hot metals/objects, electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp

Oil/Chemical/water/heat/ edged objects, heat, hot metals/objects, electricity etc..

Electrical resistance etc.

Safety Belt(full body hardness For fall prevention while working at heights or in depth,

with double lanyard & shock working in vessel or in confined space.

absorber) / Rope / Life line / Fall

arrestor etc.

Dust Mask/Respirator with Protection of respiratory system against dust.

valve(FFP2)

Chemical Cartridge Respirator Protection against toxic chemical fumes /

with full face mask type gases/vapors/dust etc.

Trolley mounted Air line Working in oxygen deficient zone or confine space area

respirators with full face mask

Portable Single gas detector like Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen,

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of

( LEL,O2,CO,H2S,SO2, etc) confine space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of

electrical equipments/ bus/switch gears from 01 (one)

feet distance before starting the any electrical work .

Auto darkening welding helmet The new auto darkening welding helmet combines

(EN 379 & EN 175 Level-B) with legendary Speed glass quality and auto darkening

PAPR as per EN 12941:1998, technology with an innovative wide-view grinding visor to

class TH2 and AS/NZS 1716 give welders an all-in-one solution for more flexibility,

precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter which

removes particles from the air. The unit provides a

constant airflow independent of filter combinations and

clogging. The unit can also be equipped with a gas filter

(for example A1B1E1). The unit supplies air to the head

top via the connecting breathing tube. The airflow creates

a slight positive pressure which together with the sealing

to the face prevents particles and other contaminants

from entering the head top.

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15. All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by party/agency/contractor

to their contractor workers as per nature of job and allotment of PPE list shall be submitted to Safety

Officer, Wanakbori on his letter head as per below mentioned format by Contractor before

commencement of work through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Work order no.

Name of Agency:

Date of Commencement:

Time limit for work order:

Desi Section Make Date

Sr. of :Code Receiving

gnati under Name of PPE of Qty Unit of

No worke no. of signature

on work PPE issue

01 Safety Nos.

Safety Nos.

Reusable Ear Pair

Dust Mask Nos.

Safety Shoes Pair

16. Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet of all

contractor workers at entry gate of Factory Premises & shall entered contractor workers with Safety

Shoes & Safety Helmet with photo ID Gate Pass.

17. Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all contractor

workers on daily basis.

18. During the work execution, one trained & competent supervisor of agency should always remain

present at work site. Concern JE/DE of GSECL shall be supervised the contract work as per SOP .

19. Approved NABL laboratory calibration certificates of electrical/mechanical/Civil/C&I/Environment

survey/Chemical etc measuring /testing equipments/instruments which are used during contract

work shall be submitted before starting the work & shall be checked by concern JE/DE/EE before

starting work & it‘s record shall be maintained in concern section.

20. The contractor shall take all the required safety measures prior to commencement of work on

dangerous substances, machineries or area at which cautionary notice is displayed and obtain ―Line

Clear‖ or ―Work Permit‖ through the concern Department / Section JE/DE and shall be informed to

concern section JE/DE for closed/ returned after completion of work.

21. Safety talk/Safety work instructions shall be given to contractor workers by concern JE/DE regarding

hazards of specific work, risk & it‘s control measure (mentioned in HIRA) before starting the job work

and records shall be maintained for each & every job works.

22. Display Safety instructions shall be strictly followed by all workers who are working in factory

23. Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief Chemist/Control

room &work related Chemical information shall be taken by contractor & contractor workers from

Concern EE/Chief Chemist before starting of chemical handling work.

24. The contractor shall be checked & securely covered or securely fenced any opened fixed vessel,

sump, tank, pit or opening in ground or in floor which, by reason of its depth, situation, construction

or contents ,is or may be a source of danger before starting the work each & every days or after

interval/recess. Contractor supervisor shall be informed to concerned HOD regarding any unsafe

conditions.

25. Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses, mobile phone

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etc are to be strictly followed by all workers who are working in factory premises.

26. Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, remove all the

inflammable material lying at or nearby worksite or cover it properly by suitable protective covering.

Also, special care shall be taken before carrying out such job & see that all possible contributing

factors to set fire shall be removed / vanished prior to commencement of the work. Advance

intimation shall be given to concerned section / fire section to commence the work in fire prone

areas. They should also keep ready all the First Aid Fire Extinguishers / equipments& fire

extinguishing media / material like sand / water buckets or other appropriate equipment at such

27. While carrying out work in confined space or inside vessel, obtain necessary “Confined Space /

Vessel Entry Permit” from concerned department prior to commencement of the work.

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall be used.

For taking care of the persons working inside the confined space / vessel, a supervisor / person

capable to keep continuous watch on person(s) working inside, assist them in case of emergency or

arrange to get immediate outside help, shall remain present at entry point. Use full body safety belt

without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants / passers etc

shall remain available near entry point or the entry point shall be cordoned by a barricaded tape with

a cautionary notice. After completion of the works, all the lids / covers / grills / grits opened, shall be

re-fixed / re-placed in the original position as it were prior to commencement of the work and leave

the work place in safe condition in all respect, so as to prevent accident to fellow workers.

28. The contractor shall see that he / his persons do not work on or block (by stacking material, spare

parts, tools-tackles, equipmentsetc), any passages / walkways / gangways / aisles / staircases /

ladders / lifts or any other approaches / roads leading to plans or its auxiliaries, on which there is

traffic movements or possible traffic movements in case of emergency. Such passages are meant

for safe escape in the event of emergency. If it is utmost necessary to carry out work in such area

with blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall

be obtained. To demarcate / declare the area as “UNSAFE”, cordon it using barricading tape &

display suitable caution notice or keep a person to restrict / divert the traffic on this route through

other safe passage.

29. Prior to use power / electrically operated hand tools / equipments / machines / gadgets like welding

machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is found safe to

use. Do not use defective, unsafe or improperly maintained equipments.

30. The electrical power supply required to run such equipments shall not be taken directly at their own

but shall be obtained through concerned Electrical Maintenance Departments or their authorized

persons or under their observations / guidance only. The Electrical Section shall provide temporary

electrical connection up to contractor‘s Mains Board on which it is compulsory to install mains

switch, ELCB & fuses of adequate capacity. All such equipments shall invariably be earthed

adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be used shall be of

adequate capacity, without any joint & shall consist of earth wire also. Hence, it is necessary to use

adequate capacity 3-wire power cord for single & 5-wire power cord for three phase power

connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine,

Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution shall

be of standard make & bear ISI certification mark on it. The consumables like welding electrodes,

grinding wheels / discs etc which has specific prescribed life span shall not be used in any case if its

expiry date is over.

31. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical contractor

for safe use in areas where hazardous, flammable, or combustible vapors, liquids, dusts, or residues

may be present in Gas Based power plant and list of tools and tackles shall be submitted with

technical bid. Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be checked by

JE/DE before commencement of Electrical work.

32. Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane, EOT

crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it shall be

checked and used only if found safe to use. Also, ensure that these are tested, examined & certified

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RFQ- 76659M Page

in form no.10 by Competent Person as per the Factory act-1948 & Gujarat Factories Rules and its

validity do not expire. Further, it shall be fixed properly and firmly prior to lifting the weight. Valid

Test certificate of all Lifting machines used by Contractor to be submitted to Dy.Safety Officer/

Safety Officer before commencement of work through concerned EE/SE.

33. Metal Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain the

work permit when working at height. While climbing on such scaffolding or working on any structure

at height, use of full body safety belt /full body hardness with double lanyard & Fall arrestor & Helmet

is compulsory. It is also necessary to fasten chinstraps of the helmet.

34. Contractor or their employee shall not interfere in day-to-day routine plant activities / works except

the work assigned to them, shall not loiter in the areas other than their work jurisdiction, as well as

shall not temper / operate / touch the machineries/equipments/auxiliaries with which they are not

concerned. Also, the contractor shall strictly instruct their staff for not to sit or take rest at/near/below

running plants, auxiliaries, systems or any place which is risky, hazardous & prone to accident.

35. The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene,

LPG, Hydrogen, Ammonia, Chlorine, CO2etc shall be handled safely taking due care. To handle /

shift such cylinders a special trolley /cage meant for it must be used but in no case it should be

36. In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour generated area,

Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be provided on each vehicle

by party/agency and it will check by shift security in charge before entry of vehicles in the factory

37. No women or young person shall be employed or permitted to work in Lead-compound area like

battery room etc. as per schedule VI of GFR

38. No women or young person shall be allowed to clean, lubricate or adjust any part of a prime mover

or of any transmission machinery while the prime mover or transmission machinery is in motion.

Examination or operation of motion machinery shall be made or carried out only by a specially

trained adult male worker wearing tight fitting clothing as per section 22 of factories act

39. In all risky job, before start the work, contractor should obtain General Safety Work Permit through

concerned section from Shift –in-charge well in advance.

40. In case of noticing smoke or fire during their work execution, they shall make immediate efforts to

extinguish / control it and simultaneously inform the Fire Station Mobile No as well as Station Fire

Officer or Emergency Control room no which is displayed at prominent place of factory like Main

Security Gate, All unit control room, Canteen area, Safe Assembly points, Fire Station, All security

gates, Occupational Health Centre.

41. In case of any injury / accident while working, it shall immediately be reported to Safety Department

through concerned Sectional Head / Engineer. The prescribed Form No. 21&ANNEXURE may be

obtained from concerned section or Dy.Safety Officer/Safety Officer.

In case of any electrical accident, it shall immediately be reported to Electrical Safety Officer through

concern Sectional Head / Engineer. The prescribed Electrical accident form no. A as per

electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat Factories rules shall be filled

up by concern department JE/DE with written consent of contractor. The Form may be obtained from

concerned Electrical section or Electrical Safety Officer. Electrical accident investigation shall be

carried out by Electrical Safety Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate of injured

person with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety Officer/Safety

Officer/Electrical Safety Officer then after injured person may allow for work.

42. For any incident occurred but have no injury to any persons should also reported as per GSECL

format and informed to Dy.Safety Officer/Safety Officer as Near Miss Incident.

43. Safety penalty shall be imposed against Offences by contract workers: If any contract worker

worked in a factory contravenes any provision of Factories act or any rules or orders made there

under, imposing any duty or liability on workers, contractor/agency shall be punishable with fine

which mentioned as under.

Description of penalty Amount

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(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at Rs.1000/- per day

height, confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not Rs.750/- per person

registered.

(iv) Welding work without flashback arrestor/double Rs.1000/- per set

gauge regulator set

(v) Operate Portable power tool without ELCB Rs.1000/-per equipment

(vi) Work without qualified Supervisor as per nature Rs.1000/-per day

of job like mechanical, electrical, civil, C&I,

chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / Rs.2000/- per equipment

tackles (like C.P.Bs., Hook chooks, winch,

forklift, mobile crane, EOT crane etc) & its

attachments (like D-shackles, slings, U-clamps,

Eye bolts or any fixtures) in Form No.10 of

Gujarat Factories Rules,1963

(ix) Work without Double lynyer Safety belt during Rs.3000/-per person

working at Height work, work without anchoring

in hook/line line

(x) Work without 24 Volt supply in Confine space Rs.3000/-per person

(xi) (a) Grinding machine used without safety Rs. 500/- per equipment /

guard / machine guard per set

(b) Unsafe welding machine like open body,

Knob without insulation, connection without

(c) Damaged welding cables/gas pipelines

(d) Welding work doing without welding blanket

(e) Electrical supply without 3 pin plug/

Industrial Plug

(f) Use of damaged electrical wire for lighting /

equipments

(g) Use of lighting lamp without cage

(h) Use of open halogen tube

(i) Use of damaged PPEs/use of non standard

(j) Unsafe lifting and handling of gas cylinders

(k) Cylinder handling without safety cap

(l) Temporary connection without ELCB etc.

During plant visit/supervision of concern JE/DE/EE, SE, Safety Officer/Safety Officer/Electrical

Safety Officer and Factory Manager/Occupier, if they will observed any safety violations as per CO

circular/statutory requirements then they must imposed Safety Penalty through office note directly

against contract workers/ contract agency and Office note process through proper channel to

concern Section head and Account head for recovery purpose. Photograph/CCTV camera footage is

to be put up with penalty note by imposed individual officer.

44. Contractor will damage any fire equipments or property or machinery in factory during execution of

work, total damage cost will be recovered from Contractor RA bill and recovery Office note put up by

concern HOD.

45. All the relevant labour and industrial laws shall also be followed compulsorily.

46. After completion of work, cotton waste, grease, oil, unused material, welding rod pieces, scrap etc.

are to be removed by contractor and scrap shall be deposited to scrap yard of Main Store.

47. For performance evaluation of contractor, safety factors of work accident, fire incident & near miss

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accident will be considered. Steps can be taken to review the job assignment up to cancellation for

negligence.

48. Over & above these, contractor shall have to follow all the safety requirements /rules & regulations /

norms and legal provisions laid down in various statutes. Particularly the provisions of The Factories

Act-1948 & the Gujarat State Factories Rules-1963 (Amended up to date), The Electricity Act-2003

& rules, BOCW Act/Rules shall be followed strictly. The contractor shall also obey the rules /

regulations / instructions of the local Competent Authority for safety & health requirements.

49. The above rules shall be scrupulously followed and where required, Contractor /contractor workers

may contact to the Dy.Safety Officer/Safety Officer/Electrical Safety Officer in case of any ambiguity

or needs further guidance in this regard.

GENERALCONDITION AT CONTRACT

1. “Contract” means the documents forming tender and the subsequent agreement that may be

entered in to.

2. “Work” or ―Works‖ means the work related to the subject mentioned in tender.

3. Contractor” means a firm or an individual undertaking these works or offers the rates for this work.

4. The general rules and regulations of the GSECL for tender and contract for works will apply to the

extent of the same and not modified herein. The contractor is deemed to have gone through and

considered to be fully aware of the conditions mentioned therein.

5. Sublet or transfer of contract without prior written approval of G.S.E.C.L., will be treated, as breach

of contract and it will be punishable by forfeiting the Security Deposit as well as termination of

6. The following are the major obligations to be fulfilled by the Contractors as per the Contract Labor

(R&A) Act 1970 and rule mentioned there under:

1. The contractor should not be allowed to engage fifty or more contract

labourerswithout initiating to obtain the labour license under the Contract Labour Act from the

Assistant Commissioner of Labour Nadiad (the said number i.e., fifty or more includes Supervisor

and other staff.)

2. The contractors shall have to obtain group insurance under Employee‘s

Compensation Act before starting the work.

3. All Contractors shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every month through Nearest Nationalized Bank

compulsory, preferably situated in the premises of Wanakbori TPS area in case of ARC /BRC

works Contract. The Contractor shall supply copy of Bank Statement duly stamped by the

Concerned Bank as a token of proof towards payment of Wages to HR Department. In Case of

Non ARC/ BRC works contract, it is also expected the same practice to be adopt by the

contractor.

4. Payment to contract laborers has to be made through Bank/ Cheque/

RTGS only. Wages rates for contract laborers are applicable as per the terms and conditions of

the license. The contractor shall have to pay wages to workers as notified by Government of

Gujarat., from time to time.

5. It should be ensured that all the labours engaged by contractor are

covered under the provident fund scheme and employee‘s pension scheme and their contribution

are remitted regularly to the concerned RPFC. The Xerox copies of challan along with ECR in

this regards should be submitted regularly in G.S.E.C.L. office.

6. In case the contractor having more than one contract in the same TPS,

the contractor shall have to submit contract wise separate list of the workmen to the concerned

7. The contractor shall have to pay wages to workers as notified by

Government of Gujarat., from time to time.

7. Labour Laws:

The labour laws applicable and amended from time to time have to be followed scrupulously. A few

of them for information are as under:

a) Person below the age of 18 years and above 60 years should not be employed for the work.

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b) No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M.

c) The contractor shall maintain a valid labour license under the contract labour (Regulation and

Abolition) Act for employing necessary man power to be required by contractor. In the absence of

such license the contract shall be liable to be terminated without assigning any reasons thereof.

d) The contractor shall at his own expense comply with all labour laws and keep the G.S.E.C.L.

Indemnified in respect thereof. Some of the major liabilities under various labour and industrial

laws, which the contractor shall have to comply, which are as under:

I) Payment of contribution by way of employee‘s contribution towards provident fund, family

pension scheme, deposit linked insurance scheme, administrative charge etc., at the rates

made applicable from time to time by Govt. of Gujarat /Govt. of India and other statutory

authorities.

II) Payment of deposit in respect of each contract labour at the rate applicable of with the

offices of Commissioner of Labour as per the contract labour (Regulation and Abolition)

III) License fee as prescribed under the contract labour (Regulation and Abolition) Act and

rules framed there under depending upon the number of workmen employed by contractor.

IV) Identity cards as prescribed under the factories Act shall be issued to workmen.

VI) Payment of retrenchment compensation, Notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor's employees arising out of any claim or

disputes under the Industrial Dispute Act 1947 or any other labour laws

VI) Payment of compensation in case of accidental injury shall be made as per the WC Act.

VII) If the female workmen are more than 50 numbers engaged then provision of crèches, shall

be complied accordingly.

VIII) Maternity leave as per the provision of the maternity benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities prescribed

under the various labour laws in force from time to time from statutory Authorities like State

Government / Government of India, which the contractor shall have to comply with.

8. Provident Fund and Family Pension Scheme:

The contractor shall submit along with his bill (month wise) statement regarding deductions against

employees‘ provident fund and family pension scheme in respect of each concerned employee.

Provident fund and family pension scheme at the rate of 12 % of wages (or at the rates made

applicable by the Government time to time). The contractor‘s contribution and his workers

contribution towards provident fund and family pension scheme shall deposited by the contractor

with Regional Provident Fund Commissioner, Ahmedabad. In case if the contractor deposits the

contribution to the Assistant Provident Fund Commission, the zerox copy of challans and schedule

must be submitted in the office. For maintaining the CPF Account of contractor‘s employees the

contractor will have to pay administrative charges as applicable of the emoluments of the employer

of the contractor's every month.

9. Group Insurance Scheme:

The contractor has to take Group Insurance for all workmen engaged by him and copy of the same

shall be produced to Concerned Officer.

10. Paid Leave Facility:

Paid leave facility at the rate of one day for every 20 days worked by the contract, labour shall be

provided the contractor to his workers. It shall be duly verified and approved/certified by the

authorized officer of the GSECL.

11. The contractor shall employ adequate number of experienced staff at site for daily supervision and

for maintaining of various registers and records required under the law and contracts. No payment

for such supervision shall be admissible.

12. Contractor to Indemnify the GSECL:

The contractor shall indemnify and keep indemnified the GSECL, and every member, officer and

employees of the GSECL, also Engineer-in-charge and his staff against all actions, proceedings,

claims, demands, costs and expenses whatsoever arising out of or in connection with the matter

referred in above clauses and elsewhere and against all actions, claims demands, cost and

expenses which may be made against the GSECL by any workman/ employees of contractor or any

sub contractor and or from any liability any wise to any workman/employees of the contractor or sub-

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contractor under any laws, rules or regulation having in force of law including but not limited to

claims against the owner under workmen compensation Act, 1923. The Employee‘s Provident Fund

Act.1952, and/or the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to any

workmen or other person in the employment of the contractor or his sub-contractor, and the

contractor shall indemnify and keep indemnified the GSECL against all such damage and

compensation and against all claims, demands proceedings costs, charges and expenses

whatsoever in respect of or in relation thereto.

13. Workmen’s Compensation Fund and Employer’s Liability Insurance:

Insurance shall be affected for all the contractor‘s employees engaged in the execution of these

contracts. If any of the work is sublet, the contractor shall required the sub-contractor to provide

workmen's compensation and Employer's liability insurance for the latter's employees unless such

employees are covered under the contractor‘s insurance. It shall be liability of contractor for

employees of his sub-contractor.

14. Any other rules and regulations, conditions, circulars etc. that are in force at present and that may be

framed by the GSECL from time to time in connection with the contract will be binding and

acceptable to the contractor.

15. The contractor must possess separate P.F. code for the above subject work.

16. Attendance rolls shall be maintained up to date. All the written registers, Performa etc…shall be

filled up and maintained up to date and kept ready for inspection at any time or submitted in-time to

the concerned authorities as per contract labour etc. Factory Act. etc... By contractor.

17. It is the responsibility of the contractor to ensure that his employees maintain strict discipline as

regards security, methods of safe working etc., and not to cause any hindrance to smooth running of

power station or in execution of duties by GSECL staff. Any lapse in this regard will be viewed

seriously and contract is liable to be terminated. If any of contractor‘s staff is found unsuitable or not

behaving properly, the contractor shall have to remove him from the work-site on demand by

GSECL. The contractor shall have to strictly observe the rules and conditions specified in the

enclosed works contract booklet of the GSECL, which are not modified hereunder. To keep

harmonious Industrial Relations amongst contract labours is the sole responsibility of the contractor.

Any breach of the same will be viewed seriously.

18. Before starting the work, the contractor should contract Industrial Relation Officer/ Labour Welfare

Officer for all formalities and obtaining the gate passes of all contract labourers and for other

formalities.

19. Follow the following procedure at each milestone for the execution of works contract.

(A) On Commencement of Contractual Work:

(1) The Contractors shall have to obtain Photo-Gate-Pass before the commencement of

contractual work awarded. Contractor shall have to apply for the gate passes in triplicate in a

prescribed application form which is to be available from Security Section for the entry of

workmen in the premises.

(2) Such application shall have to be proceed for the approval of Factory Manager. After

obtaining approval of Competent Authority, contractor shall have to prepare the Gate Passes

and obtain the signature of Factory Manager.

(3) If Labours are required to be engaged in Emergency during Public Holiday , Contractors

Can apply for Temporary Gate-Pass for the period of only three days with recommendation

of respective EE/SE and the same shall have to be regularized after following the procedure

of Gate Pass applications on the office working day from HR Department. It is to note that No

Temporary Gate-Pass shall be issued for the work other than acute emergency to carry out

the work in power station premises.

(4) The Contractor shall have to obtain the Group Insurance Policy under the Employee

Compensation Act, 1923 prior to commencement of work.

(5) The Contractor who intend to engaged 50 or More than 50 labours to Carry out the awarded

contractual work then necessary - Form No. V under the Contract Labour (R& A) Act, 1970 /

Form No. VI under the Interstate Migrant worker (employment regulation) rule 1979 as

applicable is to be obtained from HR Department for the purpose of obtaining Labour License

from the Licensing Authority.

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(B) During Contractual Work under the progress:

(1) Bill Recording Officer of User department shall have to ensure as to whether contractor has

engaged minimum number of contract workmen per day as per the terms of work order.

(2) All Contractors shall have to make the payment of wages to the Contract Labours engaged

by them, on or before 7th of every month through Nearest Nationalized Bank compulsory,

preferably situated in the premises of Wanakbori TPS area in case of ARC /BRC works

Contract. The Contractor shall supply copy of Bank Statement duly stamped by the

Concerned Bank as a token of proof towards payment of Wages to HR Department. In Case

of Non ARC/ BRC works contract, it is also advisable the same practice to be adopted by

the contractor.

(3) All Contractors has to comply & maintain statutory documents / registers at site under the

provision of labour laws & EPF Act.

(C) Submission of Statutory documents to ensure the compliances:

The Contractor shall have to submit following statutory documents, work order wise, under the

labour laws and EPF to the recording officer of user department for ensuring the compliances of

provision of labour laws and EPF Act for the respective working period.

site (duly signed & stamp by Contractor ) - Form XVI

 Copy of Wage Payment Sheet – with signature of workmen, duly signed & stamped by

Contractor - Form XVII

 Copy of Bank Statement of Wage Payment (duly signed & Stamp by Concern Bank)

 Copy of PF Challan along with ECR Statement

 Copy of Gate Pass Permission ( duly signed by Authorities ) -

 Copy of Work Order ( First Time )

 Copy of Valid W.C. Policy

 Copy of Valid Labour License ( If Applicable in case of More than 50 manpower Engaged by

Contractor for said work )

 Form No. XIII – Register of workers employed by Contractor

 Form –C – copy of Bonus Register

 Form -19 – copy of Leave with wages Register

Place of Work and Work order number in Muster Roll- Form No. XVI& Wage Register – Form No

20. Submission of the bill by the contractor:

Bills shall be submitted by the contractor for each month on or before the date fixed by the Site In

charge, for all works, executed in the previous month and the Site In charge shall take or cause to

be taken the requisite measurement for the purpose or having the same verified and the claim so far

as it is admissible, shall be adjusted, if possible, within ten days from the presentation of the bills. If

the contractor does not submit the bill, within the time fixed, as aforesaid, the Site In charge may

depute a subordinate to measure up the said work in the presence of the contractor or his duly

authorized agent, whose counter signature in the measurement list shall be sufficient warrant and

the Site In charge may prepare a bill from such list which shall be binding on the contractor in all

respect. Along with the R.A. Bill, the contractor should submit material Account wherever applicable,

proof of payment of provident fund and other statutory dues, certificate issued by I.R.O. / L.W.O

certifying average number of labourdeployed during the month and total amount of wages and

certifying average number of labourdeployed during the month and total amount of wages and

salaries paid to labour.

21. Income Tax:

Income tax will be deducted at source from each bill as per statutory requirements. The GSECL will

be entitled to deduct directly from the bills to be paid to the contractor any sum or sums payable by

the contractor and which sum/sums the GSECL is required to pay as a principal employer on

account of contractor‘s default in respect of all liabilities referred to in above clauses.

 No sales tax, professional tax or any other taxes, cess or levy, excise duty, octroi, royalty or

other duties will be payable by the GSECL against this contract.

 Service tax at the rate prevalent during period of execution of contract and if applicable will

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be reimbursed on production of certified copy of registration number and paid Challan for

payment of service tax from time to time.

22. The quantities mentioned in the Schedule-B are approximate only and may vary widely. The

contractor shall be paid for the actual works carried out at the rates quoted by him.

23. The TDS @ 2% as per Sections 57A and 57B GST Act shall be deducted from the contractor‘s bills.

24. Compensation for the Delay:

Any penalty / liquidated damages on account of delay in completion of work are not applicable.

Contractor will emphasize that all out efforts shall be made to complete the job within time schedule.

25. Deposit Linked Insurance Scheme:

The contractor shall have to deposit 0.50% (half percent) or the rate applicable from time to time of

the wages in respect of employees who are members of the PF, as the contribution to the Deposit

Linked Insurance Scheme, with the Regional Provident Fund Commissioner, Ahmedabad.

26. Liability towards Gratuity:

The contractor shall deposit 15 days salary at the rate of last drawn salary for every completed one

year of service for each worker for the liability of gratuity.

27. Minimum Wages Act:

The contractor shall pay prevailing minimum wages as applicable from time to time to the labours

engaged by him as per the minimum wages Act, in presence of the GSECL officer or representative.

28. E.S.I. Act.:

The contractors shall comply with the provisions of E.S.I. Act wherever applicable as per the

prevailing provisions of the Act and as amended from time to time.

29. Administrative Charges:

Administrative charges for maintaining Provident Fund account shall be deposited by the contractor

with the Regional Provident Fund Commissioner, Ahmedabad, at the rates applicable.

30. Safety:

The contractor shall strictly observe all safety rules and provide safety equipment to the contract

labours as per the Factories Act, 1948, and whatever amendments made from time to time to avoid

any chance of accident. The contractor shall strictly observe all instructions of Safety Officer and

Factory Inspector to avoid any chance of accident. The contractor has to provide safety articles to

his contract labour as per the nature of work they have to perform in the contract. A certificate in this

regard has to be obtained from Safety Officer then the detailed work order will be issued.

31. Compliance to Security Matters:

The power station being a restricted / prohibited area, all the formalities as required by the Security

and Vigilance staff of GSECL should be complied with, to whom the contractor should contact.

32. Submission of Returns & Maintenance of Records:

The contractor shall submit the returns under the Contract Labour Act, Payment of Bonus Act, and

Payment of Gratuity Act etc. and shall have to maintain all up-to date records/registers in respect his

employees as prescribed under various Labour Laws and produce the same as and when

demanded by GSECL‘s appropriate authorities.

33. Execution of Agreement:

The successful bidder (contractor) will have to enter into an agreement with the GSECL and the

cost of the stamp paper will be borne by the contractor. The contractor will also have to execute

indemnity bond on required value of stamp paper as per GSECL‘s rules. The cost of stamp paper for

indemnity bond will be borne by the contractor.

34. The contractor must be maintaining regular labour record and should be paying all acquired benefits

to labour force and contractor should obtain certificates to this effect from Labour Commissioner.

35. Because of this contract, the GSECL shall not accept any additional labour liabilities than stated

36. The contractor will make arrangements at his own cost to insure all men, materials and equipment

employed for this work. The GSECL will not be responsible for any loss or damage either to the

contractor‘s personnel or his equipment.

37. Dispute, if any, taking place between the contractor and labourers must be intimated to Labour

Welfare Officer, Wanakbori TPS, immediately.

38. The contractor must insure all the labourers before starting the works.

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39. Any casualty will also have to be borne by the contractor for the period the contract continues.

40. The contractor shall not engage any sub-contractor without written prior permission of the Chief

Engineer or the authorized officer of the GSECL. In no case the GSECL will be liable in any manner

regarding any liability in respect of any contract labours engage by the sub-contractor and the

liability of such contract labours will solely rest with the principal contractor.

41. The GSECL reserves the right to terminate this contract at any time during its currency without

giving notice of termination or any reason thereof.

42. In case of default, the work will be got done through other agency / agencies at the risk and cost of

the original contractor, and the GSECL shall be entitled to recover such expenses from defaulting

contractor by such methods as deemed fit. The contractor shall not, however, be entitled to

terminate the contract or stop works undertaken by him before expiry of the contract period /

extended period due to any reason whatsoever.

43. Under the contract, the contractor should either himself be present at the site or should nominate

persons in writing, who must be available at site and who should be authorized to take decisions

about the works and receive the instructions from Site In charge of the work at any time. In absence

of any responsible man of contractor at the time of any emergency, adhoc decision of Site In charge

will be binding on the contractor.

44. The contractor is bound to execute the work for any item as per the instruction of the Site In charge.

On refusal to do so, the work will be carried out at the risk and cost of contractor by using the

contractor‘s tools and tackles, for which no compensation whatsoever shall be payable to the

contractor.

45. If any immovable articles/tools/equipment will be found stolen from the working place, the contractor

would be held responsible and cost will be recovered from his bill.

46. For any conflict and ambiguity, the decision of the Chief Engineer (C&O) shall be final and binding

on the contractor.

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RFQ- 76659M Page

Contract Labour Information Management System (CLIMS)

GSECL has developed a Contract Labour Information Management System (CLIMS)- a

comprehensive digital platform designed to manage all activities related to contract labour

transparently and efficiently.

The primary objectives of CLIMS are to save time for both agencies and GSECL personnel, to

ensure full legal and regulatory compliance and to reduce the operational burden on agencies,

allowing them to focus on their core activities. To ensure the successful implementation and

operation of CLIMS, the following guidelines are hereby issued.

A. Gate Pass:

l. CLIMS is a web-based system that can be accessed by agencies from any location using a

desktop, laptop, or mobile device.

2. To begin using the system, agencies must register by entering their EPO (E Urja Order)

number. All other necessary details are automatically fetched from the E-Urja system.

3. The issuance of gate passes for contract labour is managed entirely through CLIMS. Agencies

can generate and track gate passes within the system.

4. In order to enable gate pass issuance, agencies are required to input and upload the

necessary details of their contract labourers into the system.

5. Once the required information is submitted, the gate pass approval process is initiated and

managed through the system. The request automatically moves through the predefined workflow

levels. Agencies can monitor the real-time status of their gate pass applications via CLIMS.

6. Upon completion of all required approvals within the system, the gate pass is issued to the

B. Attendance and wages of workers:

1. Once contract workers gate passes are approved in the system, they are required to be

registered in Bio-Metric/Face Reader Punching machines by HR Department.

2. The attendance of all contract workers can be monitored and maintained through CLIMS by

contractors.

3. Access to data of Bio-Metric is given to agencies. It should be the duty of agencies or his

supervisor to ensure the supply of specified number of manpower and to ensure their Bio-Metric

punching and reporting at the location of work.

4. Attendance register and wage register of the worker will be generated by CLIMS from the login

of agency only.

C. Compliance to various labour laws:

l. All the contractors have to comply various labour laws and they shall submit the attached

Declaration-cum Indemnity Bond before staring of work. This Bond may also be made part of

ensuing tenders/contracts.

2. Contractors shall upload the CLIMS generated previous month attendance sheet, wage register

duly signed by workers, wage bank statement, ECR copy, PF Challan and Remittance slip.

3. The said submitted documents in CLIMS will go to user department, after verification of

completeness of documents, user department will forward it to HR Department for further

verification and approval.

4. If the documents are complete, HR Department will approve in CLIMS and send to Account

Department for further process of bill.

5. If non-compliance is found in submitted documents, it will be returned to user department in

CLIMS with specific remarks and user department will forward it to contractor for compliance. In

such cases, 75% of the bills may be released subject to a maximum ceiling of 20% of the contract

values. Such system of payment shall be allowed only for 3 monthly Running Accounts (RA) bills

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RFQ- 76659M Page

(Maximum cumulative amount up to 20% of the contract value) of the contractor in a period

contract (AMC) of 12 months or 6 RA bills in a period contract (BMC) of 24 months if there is non-

compliance. All other RA bills and specifically final bill shall not be processed if the previous &

current compliances are not made by contractor. No such relaxation will be granted for non-

periodic, one time or overhauling type contract.

D. Special Case:

In case of work order issued for expert services to PSU or OEM/OES following procedure may be

1. If officers / specialized manpower / expert Engineers from Govt / Semi Govt Companies / PSUs

/ OEM/OES/foreign experts are deployed for short-term, specialized, or ad-hoc technical /

consultancy services (e.g., commissioning, maintenance, consultancy or inspections), concerned

Engineer In-Charge (EIC) shall certify the same

2. The EIC must obtain following documents from the concerned Govt / Semi Govt Companies /

PSUs/OEM/OES etc:

(i) Declaration cum undertaking (As Per Annexure-A) that visiting experts are their regular

employees with documentary proof, and

(ii) Declaration towards compliance of applicable labour laws.

The above documents shall be submitted along with the bill / Invoices by EIC to HR department

for the purpose of HR clearance in lieu of the procedure at Clause -C above.

Chief Engineer (C&O)

GSECL, WTPS

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Annexure A

Declaration –cum-Undertaking

This is to certify and declare that Shri [Employee's Full Name] , son/daughter of [Father's Name], is

a permanent/regular employee of [Company Name], employed in the capacity of [Designation].

His/Her Employee ldentity Card is attached herewith for reference.

It is further declared that his/her Universal Account Number (UAN) under the Employees'

Provident Fund and Miscellaneous Provisions Act, 1952, is IUAN Number] as applicable

We hereby undertake and declare that:

1. We have complied with all applicable provisions of all the labour laws , including but not

limited to the Employees' Provident Fund and Miscellaneous Provisions Act, 1952; the

Employees' State lnsurance Act, 1948; the Payment of Wages Act, 1936; the Payment of

Bonus Act, 1965; the Contract Labour (Regulation and Abolition) Act, 1970; the Minimum

Wages Act, 1948; and other relevant labour and industrial legislations, in respect of Shri

[Employee's Full Name] as applicable to us.

2. We further undertake to produce, as and when required, all statutory records, registers,

Challans , and returns as proof of compliance to the Gujarat State Electricity Corporation

Limited (GSECL) or any other statutory/government authority.

3. We hereby indemnify GSECL in respect of any civil or criminal liability which may arise due

to any non-compliance of the law of the land in respect of our above-mentioned

This Declaration-cum-Undertaking is issued in good faith and to the best of our knowledge and

belief and shall be binding upon us.

Authorised Signatory,

For [Company Name]

[Authorised Signatory Name]

IDesignation]

[Seal/Stamp of Company]

[contact Details]

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RFQ- 76659M Page

JSA sheet Section: TMD-8, WTPS

JSA for: Supply and Replacement of NDCT Components for 1 × 800 MW Unit-8 at Wanakbori TPS.

Job Step Hazard Risk Level Control Measures Responsibilit

 Proper scaffolding/Jhulla should be

used open swing is strictly

prohibited.

 Helmet must be used by all

personal in barricading area.

 Close supervision required.

 Proper care should be taken for

slippery surface.

 Falling down Contractor‘s

 Work at height  High  Confirm Permit to Work from EIC be

from height Supervisor

taken from concerned Control

Room before starting the work.

 PPE as per nature of work must be

 Anchoring of safety belt shall be

confirmed.

 Arrangement of life line for

anchoring of safety belt to be done.

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RFQ- 76659M Page

DECLARATION FORM

ON LETTER HEAD OF SUPPLIER

Subject: Supply and Replacement of NDCT Components for 1x 800 MW Unit-8 at Wanakbori TPS.

Reference No.:- WTPS/S/TECH/RFQ – 76659M/TMD-8

1. I/We hereby declare that I/We have carefully & thoroughly studied the entire tender placed on

the website and General terms & conditions, technical specification, PQR and other documents

of the tender mentioned under reference along with the Commercial terms and conditions.

2. I/We hereby confirm and certify that the offer submitted by me/us is strictly in accordance with

the GSECL‘s Tender specifications, Guaranteed Technical Particulars and drawing as

mentioned in the Tender Specifications. There is no commercial or Technical deviation (except

the deviations shown in respective Annexure-12 of Technical Deviations of this tender

document) in the offer from the Board‘s Tender Specification. I undertake to abide by the

GSECL‘s Technical specification / Guaranteed Technical Particulars / Drawing, I undertake to

supply materials strictly as per the GSECL‘s Technical specification / Guaranteed Technical

Particulars / Drawing, even if any technical deviations are mentioned by me. I also undertake

to abide by all commercial conditions of the GSECL, including delivery schedule. I have

submitted all the annexure-1 to 15,form of integrity pact etc along with the technical Bid dully

filled along with all the details‖

3. I / We, hereby declare that our Technical Bid is strictly in line with the Tender specifications

(except the deviations shown in Annexure-12 of Technical Deviations of this tender document).

4. I / We also agree that additional conditions / deviations, if any, found in the Commercial terms

& conditions (except the deviations shown in Annexure-12 of Technical Deviations of this

tender document) our offer shall be out rightly rejected without assigning any reason thereof.

5. I/We hereby abide to execute the contract agreement & submitted the same along with the

acceptance of LOI and the same will be acceptable to me/us.

6. I/We hereby accept and confirm that any dispute on this regard shall not be entertained by the

7. The full value of the ―Earnest Money Deposit‖ paid herewith should be absolutely forfeited to

the Corporation, should I/ we do not deposit the specified amount of specified Security Deposit

within 10 Days from receipt of the Letter of Intent.

8. If, I fail to submit all required documents with application or tender copy ( in each tender ) then

my tender will be cancelled, which is binding to me.

authorized signatory of M/s ______________________________________________ here by

certify that M/s _________________________________________________ and their

proprietor / any partner / any directors of the firm is not stop deal and / or banned for business

dealing and / or black listed by GUVNL and / or their any subsidiary company viz. GSECL /

GETCO / DGVCL / MGVCL / UGVCL / PGVCL as well as Government and / or Semi

Government company / department.

10. We here by confirm that we have not stake in one or more other agencies / bidders who are

participating in same tender and if it is found that the submitted information / declaration are

wrong in the tender / enquiry as stated in tender terms, than we will be disqualified

automatically &it will be accepted to us. EMD / SD will be forfeited. More over if GSECL shall

take stern action including stop dealing with our firms which is also accepted to us

Seal of the Firm Signature of the Tenderer with Designation.

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RFQ- 76659M Page

[On Company’s Letter Head]

Annexure –

(Require for Price Justification, if Necessary)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All Bidders will have to furnish the following undertaking duly filled in, for all the quoted

items/works of the tender along with online Technical Bid)

Ref.: Tender No……………. / Gem Bid. No.

We, the undersigned, hereby declare and undertake that we have not accepted or executed

any Letter of Acceptance (LOA) or Purchase Order (PO) at a unit ex-works price/any work at

rate lower than the rate offered in this tender in any station of GSECL/GUVNL/ & Subsidiaries/

CPSU / SPSU/IPP etc. during the period from six (6) months prior to two (2) months after the

bid submission date of this tender.

We also understand that LOA / Purchase Order placed by any station of GSECL/GUVNL

Subsidiaries/ CPSU/SPSU/IPP etc. on the basis of above undertaking shall not be considered

as ‗offered‘ price for the tender items in subsequent tender, if it is not within period mentioned

I/We accept above undertaking.

Seal of the Firm Signature of the Tenderer

With Designation

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RFQ- 76659M Page

<On the letterhead of the vendor/ payee>

To, Date : __________

Subject : Declaration for TDS/TCS under the Income Tax Act (IT Act)

Reference : Provisions of S. 206AB/ 206CCA/139AA of the IT Act

Dear Sirs,

This is with reference to the determination of appropriate Tax deduction at source (TDS) or Tax

collected at source (TCS) as per the provisions of the Act i.e. Section 206AB/ 206CCA/139AA of the IT

Act. In relation to the said provision of the Act: I / We, having status of <<mention status i.e.

Individual/Company/ Firm etc.)>>hereby declare and confirm that: -

a) I/We have<<mention PAN>>Permanent Account Number (PAN) under the IT Act.(Copy of

PAN card is enclosed herewith.)

b) I/We have linked / will be linking Aadhar number with PAN as required under section 139AA (2)

read with Rule 114AAA.latest by 30th June

c) I/We have/have not filed income tax returns (ITR) for two previous years immediately prior to

the year in which tax is required to be deducted and for which last date of filing of income tax

return is expired u/s139(1) of the Act.

I/ We am/ are hereby attaching a copy of acknowledgment of ITR filed for any one of previous

two financial years of which due date u/s139(1) is expired, as proof of filing ITR. (Strike out full

sentence if not filed IT returns)

d) The aggregate amount of Tax Deductible at Source (TDS) and Tax Collectible at Source (TCS)

exceed/don‘t exceed Rs. 50,000 or more in each of the two aforesaid previous years in my/our

case (Vendor has to provide the extract of its Form 26AS if copy of ITR is not provided as

e) I/ We shall, indemnify the Company for any consequences arising out of any acts of commission

or omission including incorrect declaration basis which the Company would act upon.

I/We agree that Company shall determine applicability of section 206AB/206CCAof the IT Act

based on the aforesaid declaration/documents filed by me/us and would deduct TDS/TCS

accordingly. The decision of Company shall be final and acceptable to me/us. Strikeout

whichever is not applicable.

Thanking you,

Yours faithfully,

<<Signature>>

< Full Name of Vendor & seal >

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RFQ- 76659M Page