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Tendered item is reserved for procurement from RDSO approved sources for item ID:3100453. Approval status shall be reckoned as on the date of tender closing and not thereafter, unless it is a case of removal/suspension /banning. Minimum 80% of the net procurable qty. shall be ordered on the vendors appearing as Approved vendor in RDSO vendor directory. Vendors appearing as Developmental vendor in RDSO vendor directory will be considered up to a maximum of 20% of NPQ. However, this is subject to a condition that rates of developmental vendors are lower than the rates of vendors eligible for regular orders.

Procurement from (OEM s) manufacturers or authorized agent / dealer: 1) Either OEM should quote directly or OEM can authorize and give Tender Specific Authorization to its Agent / dealer to quote on their behalf. 2) The authorized dealer should submit valid tender specific authorization, along with the offer, failing which their offer will be liable to be passed over. 3) Trader / Authorized dealer should mention name of Manufacturer along with complete address for inspection of material at OEM Premises in line with Tender Terms and General Conditions VERSION 2021/1 issued by the Western Railway, (Revised on :2021 Version-2021/1)

Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts are permissible, the purchaser reserves the right to place order on firms outside the approved vendors list, without any restriction.

Where there are not more than three Indian suppliers categorized as approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions.

EARNEST MONEY DEPOSIT(EMD): (1) EMD shall be submitted by tenderer as specified in tender schedule, along with their onlineoffer. There shall be no exemption from submission of EMD for any tender or by any tenderer except those exempted. 2)Exemption to submit EMD will be given in the following cases : (a) Micro and Small Enterprises (MSEs) registered with valid UDYAM certificate only. (b) Other Railways and Government Departments. (c) Indian Ordnance Factories. (d) PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. (e) Vendors registered with Railways for the trade group of the item tendered. (f) Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. (g) Vendors registered with Railways for supply of medicine, medical equipments and consumables for these items. (h) In tenders issued against PAC, OEM in whose favour PAC has been issued (i) KVIC and ACASH for items supplied by them.

The tender will be governed by Railway Board letter No.2020/RS(G)/779/ 2 dtd. 12/06/20 and 2015/RS(G}/779/5(Vol.l) dated 24/09/2020 & 2015/ RS(G)/779/5(Vol.III) dated 12.07.2020 for Public Procurement (Preference to Make in India). Since, there is sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to Class I local suppliers only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Inspection: By consignee if value less than Rs.5 Lakhs else if value exceeds above Rs. 5 lakhs then Inspection as per TPI ( annexure enclosed) attached.

Firm to note that single use plastic should not be used in packing, if material to be supplied otherwise it will be rejected. Collection of non- biodegradables old waste after successful delivery of the product/material from consignee place will be arranged by the supplier.

The delivery period shall be reckoned from the date of issue of Advance PO/Letter of Advance Acceptance /Letter of Acceptance as the case maybe.

MICRO AND SMALL ENTERPRISES(MSE) : (a) (I) MSE participating in the tender as stipulated at para (b) below , will be exempted from payment off Earnest Money. (II) In tenders participating MSEs, as para (b) below quoting as price within price band of L-1 + 15% shall be allow to supply a portion of the requirement by bringing down their price to L-1 price in a situation where L-1 price is from someone other than MSE and such MSEs can together be ordered up to 25% value out of the net procurement quantity. (b) (I) MSEs, who are interested in availing themselves of these benefits, will enclosed with their offer a copy of Udyam Registration certificate only. MSE benefits will not be admissible based on any other document. (II) Further, as per Gazette notification Dt. 18.10.2022, in case of an upward change in terms of investment in plant and machinery or equipment or turnover or both, and consequent re-classification, an enterprise shall continue to avail of all non-tax benefits of the category (micro or small or medium) it was in before the re-classification, for a period of three years from the date of such upward change. All MSEs shall be eligible for benefits of public procurement policy irrespective of product category under with MSEs are registered. However, traders/authorized dealers will not be eligible for such benefits. (III)The 25%quantity shall be considered to MSE including quantity for women owned MSEs & for SC/ST owned MSEs as per extant rules and only be considered if valid certificate issued by nominated agencies is uploaded along with offer. If documents are not uploaded this benefit will not be given to tenderer. Only OEM/Manufacturers will be given benefit of MSE, Trader/Authorised dealer are excluded from the purview of this Policy.

VALIDITY OF OFFER: Tenderers to quote minimum 90 days validity of offers.

LD CLAUSE: Recovery of Liquidated Damage (LD) shall be levied @ 1/2% (half percent) of the price of the store per week or part of the week during which delivery is accepted and the upper limit for recovery of Liquidated Damages in Supply Contracts is 10 Percent of value of contract irrespective of delays, unless otherwise provided, specifically in the contract

NEFT/RTGS Payment: Tender terms and General Conditions VERSION 2021/1 is applicable.

CARTEL CLAUSE : Tender Terms & Conditions VERSION 2021/1 is applicable.

GOODS AND SERVICE TAX (GST) : 1) Tenderers should furnish his GSTIN with copy of registration with his offer. 2) Successful tenderer should submit an undertaking that the will pay GST collected form Railway within due date and upload the payment details in GSTIN to enable Railway (Purchaser) to obtain input tax credit. 3) Please refer Tender Terms and General Conditions VERSION 2021/1, and GST instruction input tax credit and tax invoice as published in public document of Western Railway. 4) In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and deposit the same to the concerned tax authority. 5) Tenderer may incorporate HSN number 8607 in the tender document. However, it shall be the responsibility of the bidders to quote correct HSN number and corresponding GST.

Warranty As per Clause-6 of RDSO S p e c i fi c a t i o n No. CONTR-01-ATL- MSG-2011 of Nov.2011.

ROAD DELIVERY: In case of Road delivery, the date of delivery at destination (Consignees end) shall only be treated as delivery date irrespective of F.O.R/F.O.T. condition mentioned elsewhere in the contract/tender.

SECURITY DEPOSIT(SD): 1) All successful tenderer shall deposit Security Deposit (SD) amount @ 5% (As per the guidelines of Rly. Bd. letter No.2020/RS(GS)/779/16 Dt.27-11- 2020) of contract value rounded off to nearest higher Rs.10, subject to maximum Rs. 50 lakhs for contract value upto Rs 50 Cr. In case of contract value above Rs 50 Cr. SD will be Rs 1 Cr. 2) There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: i. The Contract value upto Rs.25 (twenty five) lakhs. ii. Other Railways and Government Departments. iii. Indian Ordnance Factories. iv. PSUs owned by Ministry of Railways and PSUs for the group of items that are manufactured by them. v. In tenders issued against PAC, OEM in whose favour PAC has been issued. vi. KVIC and ACASH for items supplied by them. vii. Vendors registered with Railways for the trade group of the item tendered for orders valued upto their monetary limit of registration. viii. Vendors appearing on the approved vendor lists of RDSO/PUs/CORE, subject to approval status being valid on the date of tender closing. ix. Vendors registered with Railways for supply of medicine, medical equipments and consumables for these items. 3) Security Deposit (SD) shall remain valid for a period of 60days, beyond the date of completion of all contractual obligations. 4) SD from successful tenderer should be received in purchase office within 21 days from the date acceptance letter issued by purchaser. 5) In the event of successful tenderer (s) failing to deposit/submit SD in acceptable form within the prescribed period as aforesaid, the EMD submitted by such successful tenderes (s) shall be automatically adjusted towards SD. In case where available EMD amount is less than required SD and the successful tenderer does not deposit the balance SD amount within stipulated time, then EMD shall be forfeited and case be dealt with as that of withdrawal of offer by the tenderer.

6) Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly. 7) Apart from claiming damages from vendors, in case of failure to comply with the contractual obligations, Railways shall record poor performance of the vendors for taking suitable penal action. 8) SD can be submitted in following format: a) DD in the name of Chief cashier/ WR/ CCG. b) Fixed Deposit Receipt duly discharged and stamped in favour of FA&CAO(S) (Stock items) Or FA&CAO(X) (Non stock Items) Or FA&CAO(C) Churchgate, Western Railway as the case may be. c) Bank guarantee: In case Bank guarantee is submitted by supplier/contractor, the same should be in the proper prescribed format for BG as per Annexure available on web site www.ireps.gov.in website link Western Railway/PCMM. The stamp duty shall be @Rs.5/- per thousand or part thereof for the amount secured for such deed. The title holder of the BG shall be President of India acting through the PFA/CCG. 9) Risk Purchase clauses shall not be applicable.

LAND BORDER CONDITION (A) : Attention of the bidders is drawn to Special conditions regarding restrictions on procurement from a tenderer (bidder) of a country, which shares a land border with India, attached with this tender. Bidders should note that compliance to LAND BORDER CONDITION (B) of this tender schedule is mandatory. Bidders are required to attach evidence of valid registration, if applicable to them. Non-compliance shall result in summary rejection of their offer. Any false declaration and non-compliance of the above would be a ground for immediate termination of the contract and further legal action in accordance with the laws.

LAND BORDER CONDITION (B) "I have read and understood Special conditions regarding restrictions on procurement from a tenderer (bidder) of a country, which shares a land border with India, attached with this tender. I certify that this bidder is not from such a country or, if from such a country, has been registered, with the Competent Authority. I hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered. Where applicable, evidence of valid registration by the Competent Authority shall be attached