Palakkad- Improving, Developing and maintenance of garden area, landscaping in Hemambika Nagar colony, Officers Rest House, Palakkad station main entry, Railway hospital etc. under Senior Section Engineer/Works/Palakkad jurisdiction.

As per clause 10.2 of part-I of IRSGCC-April 2022 and as per Advance correction slip No.1 dt.14.07.2022, for all works costing above 50 lakhs:- The tenderer must have minimum average annual contractual turnover of V/N or 'V' whichever is less; where V= Advertised value of the tender in crores of Rupees. N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

As per Clause 10.1 of Part-I of IRSGCC-April2022:The tenderer must have successfully completed or substantially completed any one of the following categories of work(s)during last 07(seven)years, ending last day of month previous to the one in which tender is invited: (i)Three similar works costing not less than the amount equal to 30% ofadvertised value of the tender,or (ii)Two similar works costing not less than the amount equal to 40% of advertised value of the tender,or(iii)One similar work costing not less than the amount equal to 60% of advertised value of the tender.In case of tenders for composite works(e.g. works involving more than one distinct component,such as Civil Engineering works,S&Tworks, Electrical works,OHE works etcand in the case of major bridges-substructure,superstructure etc), tenderer must have successfully completed or substantially completed any one of the following categories of work(s)during last 07 (seven)years, ending last day of month previous to the one in which tender is invited:i)Three similar works costing not less than the amount equal to 30% of advertised value of each component of tender,or(ii)Two similar works costing not less than the amount equal to 40% of advertised value of each component of tender, or (iii)One similar work costing not less than the amount equal to 60% of advertised value of each component of tender.Note for b(1): Separate completed works of minimum required values shall also be considered for fulfillment of technical eligibility criteria for different components.b(2) In such cases, what constitutes a component in a composite work shall be clearly pre-defined with estimated tender cost of it, as part of the tender documents without any ambiguity.b)(3) To evaluate the technical eligibility of tenderer, only components of work as stipulated in tender documents for evaluation of technical eligibility, shall be considered. The scope of work covered in other remaining components shall be either executed by tenderer himself if he has work experience as mentioned in clause 7 of the Standard General Conditions of Contractor through subcontractor fulfilling the requirements as per clause 7 of the SGCCor jointly i.e,partly himself and remaining through subcontractor, with prior approval of Chief Engineer in writing.However, if required in tender documents by way of Special Conditions, a formal agreement duly notarised, legally enforceable in the court of law,shall be executed by the main contractor with the subcontractor for the component(s) of work proposed to be executed by the subcontractor(s),and shall be submitted along with the offer for considering subletting of that scope of work towards fulfilment of technical eligibility. Such subcontractor must fulfill technical eligibility criteria as follows:The subcontractor shall have successfully completed at least one work similar to work proposed for subcontract, costing not less than 35% value of work to be subletted,in last 5 years, ending last day of month previous to the one in which tender is invited through a works contract.Note:for subletting of work costing up to Rs50 lakh,no previous work experience of subcontractor shall be asked for by the Railway.In case after award of contract or during execution of work it becomes necessary for contractor to change subcontractor, the same shall be done with subcontractor(s) fulfilling the requirements as per clause 7 of SGCC,with prior approval of CE in writing.Note for 10.1may also refer

Defination of Similar Work :- Any landscaping work

The tenderer shall clearly specify whether the tender submitted on his OWn (Proprietary Firm) or on behalf of a Partnership Fim / Company / Joint Venture (JV) / Registered Society/ Registered Trust / Hindu Undivided Family( HUF) / Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the requisite documents (including Power of Attorney, if opted) for constitution of their concern as per CI.14 of GCC- Part-I and as per a) Clause 17 of GCC - Part-l, for JV b) Clause 18 of GCC - Part-l, for Partnership Firm.

Copies of the following documents are to be uploaded:- (i) Details such as Name of the tenderer contractor, Validity of DSC, Complete address with pin code, Contact Number (ii) Copy of PAN card (iii) Copy of GSTIN card

A copy of NEFT from duly filled in the details as necessary to be uploaded. (The Tenderer/Contractor not having NEFT from may down load the empty NEFT from available in document site)

Submission of Annexure -V - As per Rly Board vide letter No2022/CE-I/CT/GCC Correspondence dated 14/05/2024, it was advised that "On IREPS Module a facility has already been created for online submission of Annexure V. Therefore, the provision of downloading of Annexure V of GCC & uploading of physically signed Annexure V by the tenderer had been discontinued on IREPS" . Hence the tenderers advised to use this option in IREPS module to submit certification related to Annexure V. The tenderers are advised to follow the instructions stated in IREPS module regarding this. (OR)If the above said option is not available in the module, "Submission of Annexure-V under Document Verification Certificate should be done as per GCC updated with latest correction slip issued before date of calling tender. The tenderers shall submit a copy of certificate stating that they are not liable to be disqualified and all their statements/documents submitted along with bid are true and factual. Standard format of the certificate to be submitted by the bidder is uploaded in the form of Annexure V. Non-submission of the certificate, or submission of certificate either not properly filled in, or in a format other than the prescribed format shall lead to summarily rejection of his/their bid."

Advance Correction Slip No. 7 to Indian Railway Standard General Conditions of Contract, April-2022. The same has been uploaded in the documents for reference and it may be complied.

Deployment of Qualified Engineers At Work Sites By the Contractor. The contractor shall also employ Qualified Graduate Engineer or Qualified Diploma Holder Engineer, based on value of contract, as may be prescribed by the Ministry of Railways through separate instructions from time to time.(As per RB ltr no.2012/CE-I/CT/O/20 dt:10.05.2013). (1) One qualified Graduate Engineer when the cost of the work is Rs. 200 lakhs and above (2) One qualified Diploma holder Engineer when the cost of the work to be executed is more than Rs.25 lakhs but less than Rs.200 lakhs. In case the contractor fails to employ the technical staff as aforesaid, he shall be liable to pay a an amount of Rs.40,000/ (Rupees Forty thousand) for each month or part thereof for the default incase of Graduate Engineer and Rs.25,000/- (Rupees Twenty five thousand) for each month or part thereof for the default in case of Diploma holder (Engineer).

Earnest Money and Tender Document Cost: - The earnest money deposited by tenderer and found to be the successful tenderer, will be retained, as part of security deposit. All the tenderers/ Contractors have to deposit full earnest money and tender document cost stipulated for the tender, only through online payment modes as permitted in IREPS application like multiple banks net banking, debit / credit cards etc., available on IREPS portal. The tenderer shall upload scanned copies of mandatory credentials such as experience, turn over certificates and any other documents as applicable. All documents related to Partnership deed/Joint venture/ Consortium/ MOU, duly signed by the notary public, should be uploaded at the time of submission of bid failing which offer will be summarily rejected.

Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work.

I/We also hereby agree to abide by the Indian Railways Standard General Conditions Of Contract, with all correction slips up-to- date and to carry out the work according to the Special Conditions of Contract and Specifications of materials and works as laid down by Railway in the annexed Special Conditions/Specifications, Schedule of Rates with all correction slips up to date for the present contract.

I/We offer to do the work for DRM/W/O/PGT, at the rates quoted and hereby bind myself/ourselves to complete the work in all respects within the period of completion stipulated in the tender document, from the date of issue of letter of acceptance of the tender. Full value of the earnest Money shall stand forfeited without prejudice to any other right or remedies in case my/our Tender is accepted and if : (a) I/We do not execute the contract documents as stipulated in performance guarantee clause of GCC as detailed in general instructions. (b) I/We do not commence the work within seven days after receipt of orders to that effect.

I/We hereby Confirm that the rates, rebates and/or other financial terms, if any, quoted by us in the relevant fields of the Financial Bid page will only be the ruling terms for deciding the inter-se ranking, and any such condition having financial repercussions, if quoted by us anywhere else including attached documents shall not be considered for deciding inter-se ranking

However, Railways shall have the right to incorporate any such condition quoted by us, in the contract, at their discretion, if contract is placed on us.

I/We have read the various conditions attached/ referred to in this tender document, and agree to abide by the said conditions.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

I/We also agree to keep this tender open for acceptance for a period of 60 days from the date fixed for opening the same

As per Advance correction slip 2, of GCC 2022, Para 6.1, The Tenderers shall submit a Copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of the certificate to be submitted by the bidder is enclosed as Annexure-V.In addition to Annexure V, in case of other than company/ Proprietary Firm, Annexure V(A) shall also be submitted by the each member of a Partnership Firm/Joint Venture(JV)/Hindu undivided Family (HUF)/Limited Liability Partnership (LLP) etc. as the case may be. Non submission of a copy of certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he are/is qualifying the Qualifying Criteria mentioned in the Tender Document.

Bid Security: (refer clause 5 of Part - I of IRSGCC- April 2022 and correction slip No.2 dt. 13.12.2022).The Bid Security shall be deposited either in cash through e-payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India (for Bank Guarantee bond-beneficiary in favour of Senior Divisional Finance Manager/ Southern Railway/ Palakkad) .The Bank Guarantee bond shall be as per Annexure- VIA and shall be valid for a period of 90 days beyond the bid validity period. In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured: i.A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while applying to the tender. ii.The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document before closing date for submission of bids (Le. excluding the last date of submission of bids) as per ACS GCC 5 iii.Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal (IREPS) and/or non submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid. iv. The Tender Security shall remain valid for a period of 90 days beyond the validity period for the Tender. v. The details of the BG, physically submitted should match with the details available in the scanned copy and the data entered during bid submission time, failing which the bid will be rejected. vi. The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall clearly bear the identification "Bid for the ***** Project" and shall clearly indicate the name and address of the Bidder. In addition, the Bid Due Date should be indicated on the right hand top corner of the envelope. vii. The envelope shall be addressed to the officer and address as mentioned in the tender document. viii. If the envelope is not sealed and marked as instructed above, the Railway assumes no responsibility for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if any, suffered by the Bidder.

All the Instructions furnished in the Technical Yes compliance/Commercial Compliance/Check-list/Undertakings are only indicative and not exhaustive: The Tenderer shall read the GCC Tender documents for complete details

The tenderer shall thoroughly go through the entire tender documents and strictly adhere to the instructions and directions given therein.

If the Tenderer(s) deliberately give (s) wrong information/ or create incorrect documents in his/ their offer circumstances for the acceptance of his/their offer, the Railway reserves the night to reject such offer at any stage.

All terms and conditions in the tender documents are binding on the Tenderers.

Railway reserves the right to accept or reject any or all the tenders and to award the work in whole or in part without assigning any reason.

Unreleased Bid Security. if any, held with the Railway Administration, shall not be adjusted towards the Bid Security to be remitted.

Bid Security shall be deposited either in cash through e- payment gateway or e-BG ( for e-BG- the beneficiary and account details provided in the documents) or submitted as Bank Guarantee bond (for Bank Guarantee bond-beneficiary in favour of Senior Divisional Finance Manager/ Southern Railway/ Palakkad) from a scheduled bank of India or as mentioned in tender documents subject to exemptions provided under para5(1) (a) of Part-1 (|TT) of GCC.

In case of submission of Bid Security in the form of Bank Guarantee (beneficiary in favour of Senior Divisional Finance Manager/ Southern Railway/ Palakkad) , the Original Bank Guarantee (other than e-BG) should be delivered in person to the official nominated as indicated in the tender document before closing date for submission of bids (Le. excluding the last date of submission of bids) as per ACS GCC 5

"All the Contractors shall make available police verification certificate of all the contract staff before engaging"

The contractor should deploy competent staff to work under OHE installation, bridges and similar locations, with strict adherence to prescribed safety protocols including necessary counseling as directed by the railway supervisors.

Instructions to tenderers

The tenderer shall thoroughly go through the entire tender documents and strictly adhere the instructions and directions given at different pages