TENDER FOR PROVISION OF PICKUP VEHICLES AT URAN LPG TERMINAL ON ADHOC BASIS

The e- tender is hereby invited for “PROVISION OF PICKUP VEHICLES AT URAN LPG

TERMINAL ON ADHOC BASIS

1. The vehicle shall be used for movement of officials from the pickup points at Vashi /Ulwe/

Kharghar/Panvel to workplace at Uran terminal/Jetty on daily basis.

2. The tender consists of 4 vehicles. Successful vendor must provide 4 vehicles on short term basis as mentioned:

a) 7 Seater vehicle, 2 numbers: Vendor must provide 2 vehicles with a fixed monthly cumulative running

of 15000 kms. Additional kms shall be paid as per actual rate quoted. The vehicles must be provided on disposal

basis to the corporation and shall not be engaged for any other use. This vehicle should be in service 24/7.

b) Compact sedan, 1 number: Vendor must provide a vehicle with a fixed monthly running of 5500kms.

Additional kms shall be paid as per actual rate quoted. The km reading shall start and end from the pick-up point,

presently in Ulwe/Nerul and may change as per requirement. The vehicles must be provided on disposal basis to

the corporation and shall not be engaged for any other use. This vehicle should be in service 24/7.

c) Compact sedan, 1 number: Vendor must provide a vehicle with a fixed monthly running of 2600kms.

Additional kms shall be paid as per actual rate quoted. The km reading shall start and end from the pick-up point,

presently in Kharghar and may change as per requirement. The vehicles must be provided on disposal basis to the

corporation and shall not be engaged for any other use. This vehicle would be in service on all days during the

general shift timings. Nominal timing shall be considered from 8AM to 8PM, over and above the mentioned

time duration of 12 hrs, additional hours shall be paid.

It may be noted that the reconciliation of additional km of the same vehicle shall be done from time to time.

i.e if the actual km are less than minimum guaranteed km in a month, the balance km will be subtracted

from additional kms travelled in any month.

3. Toll charges will be paid on submission of toll receipts on actual basis.

4. Vendor must upload supporting documents while uploading invoices of Toll Tax/Parking, etc. in the

5. All vehicles must be Air Conditioned vehicles only.

6. The vehicles shall confirm to the following specification:

AC Vehicle (7 seater): Toyota Innova Crysta/ Innova Hycross/ Invicto or equivalent vehicle – 2 nos.

AC Vehicle (Compact Sedan): Maruti Suzuki Dzire, Honda Amaze or equivalent vehicle – 2 no.

7. These vehicles would be required on, as and when basis and shall report to duty at Kharghar / Panvel /

Uran/ Vashi/ Ulwe or at any other nominated place in Mumbai/Navi Mumbai/Panvel.

8. 7-seater vehicles should have Captain seats in 2nd row.

9. The contract shall be valid for THREE MONTHS starting from date of LOI.

10. The working hours for all vehicles shall be as per mentioned details however must be available 24/7

for any emergency.

11. Shift working timing are as under ;

1st Shift: 07.00 Hrs to 15.00 Hrs 2nd

Shift: 15.00 Hrs to 23.00 Hrs 3rd

Shift 23.00 Hrs. to 07.00 Hrs.

General Shift 9.00 Hrs to 17.30 Hrs

Driver shall reach to pick up point 60 mins before the start of shift or at the time as informed by

officer in charge from time to time. The vehicle must reach terminal atleast 10min before the shift

12. The vehicle must be provided with leather/leatherette seat covers, Floor Lamination/Vinyl Flooring

and air freshener to avoid bad odor. If vendor fails to provide car freshner, BPCL will arrange at own

cost and debit from running bills.

13. The Tenderer should try to maintain the same set of drivers/ combination of drivers during tenure of the

contract. Tenderer should ensure the smooth and safe driving of vehicle on hire by the driver during his duty.

The vehicles and drivers should be at our disposal on 24x7 basis.

14. Change of driver if any shall be informed well in advance by Vendor in writing to the officer in charge along

with valid driving license. After getting his consent only bidder has to engage new driver failing which

a penalty of Rs.500/- will be imposed upon per instance. All drivers must have Valid Driving license

for Commercial Vehicles and Police verification of the drivers must be done.

15. Two Semi Skilled drivers shall be provided on per day basis for vehicles plying 24X7. Vendor has

to ensure minimum wage payment to drivers. Current Basic Minimum wage for Semi Skilled labours

is Rs. 893. Over and above Basic Minimum wage, other statutory payments like ESI,PF, Bonus, etc as

applicable shall be paid to drivers on regular basis.

16. The driver shall also take care of minor breakdown and repairs like tyre puncture, light repairs, tolls, parking

17. The tenderer should ensure wages are paid to the driver as per statutory norms.

18. In case of a breakdown, the Vendor shall be responsible for providing a suitable replacement within an hour

or else the Company will levy a penalty of Rs.1500/- for each trip apart from the actual cost incurred for the

alternate arrangement made by the company. The total amount will be deducted from the Vendors pending

bills/payments.

19. In the event of failure of driver on report of duty, or if the condition of the vehicle is not found satisfactory

a penalty of Rs.1500/- will be deducted from the Vendors pending bills / payments. For 2nd instance penalty

of Rs. 3000/- and for 3rd instance penalty of Rs. 6000 will be levied. Incase of further repeated offence by a

particular driver, the driver must be changed.

20. Vendor must provide a working mobile phone to the drivers. In case the mobile provided to the driver is

found to be not working a penalty of Rs.1500/- for each occasion would be charged to the Vendor.

21. Vendor should provide a small fire extinguisher, music system and GPS device for tracking the

22. In case the driver reports for duty without the approved uniform or reporting late to duty, a penalty of

Rs.250/- for each occasion would be charged to the Vendor.

23. Vehicles shall be explicitly used for BPCL official purpose. In any case these vehicles shall not be usedfor

person or commercial basis with other person or firm. Suitable penalty will be levied in case of use of vehicle

other than BPCL uses by bidder or his driver. Repetitive nature of such uses may lead to cancellation of

24. Payment will be done based on actual kms run by the vehicle.

25. The KM running of vehicles will be calculated form start of first pickup point till last drop out point.The

idle running if any apart from such pickup and drop will be borne by vendor. Vendor or his driver must take

logbook of signing of staff on each trip and has to submit along with bills.

26. Extra billing will be done for toll tax, parking charges etc. However, no separate payment apart from the

quoted rates will be paid.

27. Vehicles may be registered in the name of the transporter/firm/partner or hired from market. Vehicles must

have registration not earlier than Jan,2022.

Successful bidder must submit copy of RC along with the technical bid for all the vehicles.

28. The following details / documents are to be provided at the time of deployment of tendered vehicles.

• Valid RC certificate and PUC certificate. The vehicles preferably should have Vashi/ Panvel/

Raigad/ Mumbai registration.

• Copy of the valid Insurance Policy of the vehicles (Insurance of the vehicle and the risk of passenger

travelling in the vehicles should be covered by the Vendor to the extent of liability specified in the Motor

Vehicles Act & Rules made there under or any other law applicable in that respect).

• Name of the drivers with his valid driving license no’s., duration of employment/ his past experiences

are to be provided before engagement.

• Declaration on your letter head stating that the driver is of Good Character/ antecedence Certificate, with

his valid driving license, Aware of roads and are competent to drive. They will be in white uniform with

shoes and with mobile all the time while on duty.

29. The soundness, performance of the vehicle shall be assessed in line with a checklist as per Motor Vehicles

30. The Major parameters for assessment of vehicle are – standard retractable seat belt, air bags, mechanically

sound and serviceable braking system, mechanically sound and serviceable transmission system,

mechanically sound and serviceable suspension system, serviceable exhaust system, serviceable electrical

system especially batteries, operational headlights, sidelights, brake lights, operational reversing lights or

audible warning, operational horn.

31. Apart from the above, vendor must ensure that the vehicle has: CO2 fire extinguisher, FM radio, All Power

windows, head rest & emergency kit.

32. All tyres including the spare tyre to have a good tread depth covering the 100 % of the manufacturer’s

treaded area, there are to be no deep cuts, excessive wear or deformities to the tyres side walls. All road

wheels are to be properly secured with a complete set of correct specification wheel nuts.

33. The vehicle shall have insurance certificate, registration certificate and manufacturer’s handbook all the time

present in the vehicle.

34. The vehicle shall be certified by a third party for its road worthiness prior to engagement.

35. Driver age shall be in line with minimum age as per Motor Vehicles Rules.

36. The driver shall be trained before engagement and thereafter annually.

37. The antecedent of the driver shall be verified and documented through police.

38. All records pertaining to driver, vehicle, training shall be prepared and maintained.

39. A log book shall be maintained with every vehicle and relevant details pertaining to journey, vehicle and

maintenance recorded on daily basis.

40. All defects, repair done shall be recorded and maintained. This shall be reviewed on monthly basis.

41. These vehicles should be fitted/provided with Clean seat covers, Mobile, Mobile charger and Seat Belts.

42. Any overtime arising due to breakdown of vehicle supplied by Bidder shall be on his account and shallnot

be charged to BPCL.

43. Successful Bidder will indemnify BPCL and keep BPCL indemnified from and against any claims

whatsoever that may be made against all in relation to or arising out of this contract and undertake tosee that

we are absolved of any liability whatsoever to any third party on account of this contract.

44. During the contract period, if any of the transporters vehicles meets with an major accident or any ofhis

vehicle starts giving any maintenance problem, the same is to be informed to the officer concernedand

suitable replacement of the vehicle of equivalent category is to be procured/arranged immediately.

45. Bills would be settled on a monthly basis and rates would be paid as per the actual utilization of the vehicle

based on the time/place of reporting and time/place of release of the vehicle. Therefore it is necessary on the

part of the transporters to obtain the above noting/signature of the “User” on the dutyslips without fail.

46. TDS will be recovered from the bills as applicable.

47. Payments would be made within 30 days from the date of receipt of bills.

48. SECURITY DEPOSIT:

5% of the quoted value as Security Deposit in form of DD or PBG shall be submitted by

successful vendor as per condition mentioned in GTC.No interest will be given on EMD /

Security Deposit.

49. At least once in two months vehicle should go for full maintenance including dry wash inside the vehicle

and other checkup. On that day transporter must provide alternative good vehicle,transporters should

provide list maintenance jobs carried out in writing.

50. The Corporation reserves the right to accept or reject any Tender Form without assigning any reason

whatsoever, for which the Transporter shall not be entitled to any compensation by reason of such rejection.

51. PURCHASE PREFERENCE CLAUSE:

All bidders quoting at MSE would be required to submit CA certificate along with MSE Registration

Certificate / document (not applicable in case of NSIC) to avail the benefits under Public Procurement

Policy as per MSMED Act 2006/ Public Procurement Policy Order 2012. A valid MSE vendor who’s

quoted rates are within +15% of L1 vendor will be awarded the entire job, if he agrees to match the rates

quoted by L1 vendor. The CA certificate should be specific to the tender. Format of CA certificate is

enclosed for reference.

In case the bidder submits the valid NSIC (National Small Industries Corporation) Certificate, The CA

certification process need not be done.

No MSE privileges will be given if bidders fail to submit CA certificate.

52. Contractor has to comply all statutory and motor vehicle acts /guidelines, i.e. Payment of minimum

Wages, Payment of Bonus, EPF, ESI etc.

53. ESCALATION / DE- ESCALATION CLAUSE:

Whenever fuel rates are revised by Govt., The increase /decrease in rates shall be allowed for fuel charges

@ Rs. 0.35/- per KM for Dzire or equivalent car and @ Rs. 0.50/- per KM for Toyota Innova or equivalent

for minimum five rupees increase/decrease in price of fuel i.e. HSD. No escalation/de- escalation will be

entertained for change in diesel rate if it is less than Rs 5/- per lit. Thebase rate will be taken as on date of

commencement of job as per LOI/ agreement.

54. Contractor has to comply all statutory and motor vehicle acts /guidelines, i.e. Payment of minimum Wages,

Payment of Bonus, EPF, ESI etc.

55. Monthly bills should be submitted by the 2nd of next month.

56. In case if the vehicle fails to complete minimum kms, the balance kilometers will be offset from the

additional km of the similar type of vehicle.

57. In case any driver is found drunk on duty, the same shall be terminated from the service immediately.

58. The vendor must provide a GPS device in all vehicle with access to atleast 3 officers of BPCL for

monitoring of the vehicle.

59. The vendor must also provide a Dashcam on all vehicles.

JETTY SPECIFIC CONDITIONS:

1. The contractor may have to follow the timings of the Jetty and must work under restricted conditions. The

contractor and his personnel has to obey all rules and regulations of the Jetty, JNPT, CISF.

2. JNPT is custom bounded area, successful bidder needs to make daily/weekly/monthly gate passes of drivers

and vehicles. The gate pass arrangement of drivers and vehicles will be in the scope of bidder and NO separate

payment will be made by BPCL

3. BPCL Liquid cargo jetty falls under CISF security premises. Any documentation as and when required by

CISF, Port authorities or BPCL for the vehicle or driver has to be submitted by the vendor

4. Driver should have valid police verification certificate and responsibility of renewal of the certificate will be

with the transporter/bidder.

5. Vendor has to get authorized signatory approval from CISF for signing gate pass , BPCL will provided

necessary guidance for it.

SIGN and STAMP of VENDOR/DSC of Vendor

List of documents to be submitted

1. EMD BID : Not applicable

2. Technical Bid:

a. Copy of valid BPCL registration certificate is to be uploaded.

b. Copy of RC of all vehicles to be uploaded.

15% relaxation for MSE bidders in executed work orders as per Government regulations shall be

3. Declaration For Holiday Listing (attached as Annexure 3).

4. Particulars of Firm’s constitution (Attached as Annexure 4).

5. Declaration of vendor for no working relatives with BPCL (attached as Annexure 5).

6. Declaration for Partners/Directors of bidder (Annexure 6).

7. Filled vendor creation forms (To be filled by those bidders who are not registered as vendors with

BPCL Annexure 9)

1. Price bid break up (attached as Annexure 10)

CERTIFICATE CONFIRMING ELIGIBILTY FOR BENEFITS OF PUBLIC PROCUREMENT POLICY AS

Ref: Tender No………………………………………………..

This is to confirm that we have verified the investment limits, turnover and other details of M/s

….......................................................................... and certify that they satisfy the eligibility criteria as per MSMED Act,

2006 and other notifications/circulars/amendments issued time to time in this regard. Accordingly,

M/s ..................................................................................... is aMicro/Small enterprise (kindly tick in appropriate box)

under the said Act and are eligible to claim the benefits of public procurement policy as per MSMED Act 2006 and

Public Procurement Policy Order 2012and their revisions for the tender mentioned above.

Micro enterprise –

Small enterprise -

In case applicable:

Based on our verification of share holding pattern and other details, it is certified that M/s

… .........................................................................................meets the eligibility criteria under SC/ST provision of Public

Procurement Policy Order 2012 and other notifications/circulars issued time to time in this regard and are hence eligible

to claim benefits pertaining to SC/ST under the Public Procurement Policy Order 2012 and its revision.

In case applicable:

Based on our verification of share holding pattern and other details, it is certified that M/s

…................................................................................... meets the eligibility criteria under Women Entrepreneur

provision of Public Procurement Policy Order 2012 and other notifications/circulars issued time to time in this regard

and are hence eligible to claim benefits pertaining to Women Entrepreneur under the Public Procurement Policy Order

2012 and its revision.

Membership No, Sign & stamp of CA

M/s Bharat Petroleum Corporation Limited

Uran LPG Bottling Plant,

Navaghar Industrial Estate,

Behind MSEB Gas Turbine Unit,

District Raigad –

Ref. : Tender No.

firm has not been banned or blacklisted or holiday listed by any government organization/ Financial

institution/ Court / Public sector Unit /Central Government. We hereby also declare that only one bid

has been submitted by our firm. No bids have been submitted by our associated, allied, or sister

concerns with overlapping control or personnel.

Signature of Bidder........... Place:

Designation...................

PARTICULARS OF FIRM’S CONSTITUTION

1. Constitution of Firm :

2. Nature of the firm (state whether : Limited Co. Partnership, Co-operative Society or Sole Proprietor (if

Partnership, attach Xerox copy of Partnership Deed)

3. Whether belonging to SC/ST. : If yes, provide necessary Documentary evidence.

(*Please also see the note hereunder)

(* Please note that in case of Partnership firm and Co-operative Society, all the Partners/members should belong to same

category, otherwise firm would be taken in “General Category”.

4. Year of Establishment:

5. Registration No. of Company/Firm if any:

6. Postal Address of Office of the firm/company:

7. Telegraphic Address, if any:

8. Telephone No. (s), if any:

9. Address of Branches, if any:

10. (a) Name of Directors, in case of company : Along with residential address and phone nos.

(b) Name of partners, in case of Partnership: along with residential address and

Telephone no. of each partner

(c) Name of Proprietor :

With residential address and telephone No. (Please indicate Address of each Director/Partner/Proprietor as the

Case may be with telephone No., if any.

11. Permanent Income Tax No. :

12. Last Income Tax Clearance: (attach Xerox copy)

13. Name of Banker & Branch,: with full address

14. Style of A/c. and A/c No. :

15. Name(s) of the persons: operating the A/cs.

Details of assets (fixed), if any:

16. Code No. allotted by Indian: Bank’s Association, if any

17. Name (s) of authorized: Representative(s)

We do hereby certify that the information as provided above is correct and true in all respects. Signed by:

Name & Address:

PARTICULARS OF FIRM’S CONSTITUTION

Proprietorship firm (name of firm):

a) Name (of proprietor in full)

b) Residential address & Telephone No of Proprietor.

c) Office address & Telephone Nos.

Partnership firm (name of firm):

a) Name, address & Telephone No. Of each of the Partners

b) Address and Telephone nos. of firm

Registered Company:

a) Address of Registered office and Branch

b) Names, Address (residential and Office) & Telephone nos. of each of the Directors

I, son of residing at declare that the particulars given hereunder

are true to my knowledge and I am fully authorized by all other partners and/or Board of Directors of the Company

or by the general Body/Managing Committee of the Co-operative Society to submit this tender after reading and

understanding all the terms and conditions contained therein.

(STRIKE OUT THOSE NOT APPLICABLE)

All the details furnished above are true to our knowledge.

I/We declare that I/we do not have any employee who is related to any employee of the Corporation

I/We have the following employees working with us who are near relative of the Corporation.

Name of the Employee Name and Designation of the Officer of the

DECLARATION BY THE TENDERER

We have carefully studied the tender and submit our offer after having fully understood the same. We hereby

agree to abide by and fulfill all the Terms and Conditions set out in the tender documents incorporated in the

Agreement which should be deemed to form a part of this tender.

It is also confirmed that none of the Partners/Directors/Proprietors of this firm are retired from the services of the

Corporation within last three years proceeding from the closing date of the tender as mentioned in General

condition of tender.

It is also confirmed that none of the Partners /Directors / Proprietor has been convicted in criminal cases or

blacklisted or action for termination of contract / withdrawal of LOI / Work Order have been taken for

malpractices while undertaking transportation job, by any of the PSU Oil Companies

We return herewith the enclosures duly signed and rubber stamped on each page as a token of our acceptance.

SIGNATURE OF THE TENDERER

ANNEXURE 7 Indemnity Bond

INDEMNITY BOND/UNDERTAKING

M/s. BPCL, URAN LPG TERMINAL

Sub: Work Order No. Dated

Agreement No. Dated

This indemnity Bond / under taking executed at This day

of 20 by M/s. Hereinafter called the “Contractors”

(Which expression shall mean and include, if the context so admits, the partners or partner for the time being of

the firm and their or his respective heirs, executors and administrators / its successors and assigns in law) in favour

of Bharat Petroleum Corporation Ltd, hereinafter called “The Corporation”(Which expression shall include its

successors and assigns in law).

And whereas the corporation, desirous of having executed certain work specified in the work. Order No.

Dated issued by the corporation on the contractors, as cased drawings,

specifications and bills of quantity showing and describing, the work to be done prepared and the same have been

signed by or on behalf of the parties hereto. And whereas the contractors have agreed with the corporation to

execute and perform the said work specified in the said work order upon certain terms and conditions provided

in the agreement executed between the contractors and the corporation and also certain in the general conditions

of contract attached there to.

1. The contractors are bound by law to comply with the provisions of various Labor Laws like minimum wages

Act, 1948; Equal Remuneration Act 1976; Inter-State Migrant Workmen (Regulation of Employment and

conditions of Service) Act 1979; Contract Labor (Regulation and Abolition) Act 1970; Workmen’s compensation

Act 1923; Employees State Insurance Act as also the Provident Fund Act providing for Provident Fund Scheme

for laborers engaged by the Contract but in the event of violation of the provisions of various amenities and

facilities to the workers under the different labor laws not only the Contractors but also the Corporation as the

principle employer becomes liable for the acts omissions and commission by the contractor.

2. The Contractors hereby undertake to furnish a certificate with regard to the number of laborers employed by

them in the Corporation and in other organization throughout the country to the location in charge of the

Corporation where the work is undertaken by the contractors.

3. The Contractors hereby confirm and state they are duly registered under the Contract Labor (Regulation and

Abolition) Act 1970, as amended from time to time and they undertake to furnish the certified copy of the requisite

obtained by the contractors from the competent authority to the Corporation’s representative.

4. The Contractors hereby undertake to keep proper record of attendance of his laborers and will give opportunity

to the officers of the Corporation to supervise the same and confirm upon the Corporation’s representative the

right to counter-sign the said register. The Contractor shall provide a copy of the pay sheets to the Location in

charge of the Corporation nominated by the corporation nominated by the corporation for supervision of the

payment of wages made to the laborers by the contractors and also confirm the right on the Corporation’s

representative to supervise the payment of wages to the labors on the spot.

5. The contractors state that they are fully aware of the provisions of the Provident Fund Act, particularly with

regard to the enrolment of the labors as a member of Provident Fund. The contractors further confirm that they

are aware of the provisions that they are obliged to recover provident fund contribution from the eligible labors

engaged by them and, after adding their own contribution, remit the same to RPFC. The contractors state and

confirm that they are fully aware of the obligation to remit the said amounts on account of Provident Fund to the

RPFC within the prescribed period and they obtained a separate code number from the RPFC which is bearing S.

No. Dated from RPFC -------------------------

6. Contractors will afford all opportunities to the officers of the corporation to verify that the Provident fund is

actually deducted by the Contractors from the wages of the labours and the same together with the Contractors

contribution has been duly remitted by the contractors to the concerned PF Commissioner. The contractors also

undertake to provide photocopy of the receipt issued by the concerned PF commissioner for having received the

PF contribution from the contractors.

7. In the event the Location in charge of the Corporation is not satisfied about the payment of wages made and

the recovery of PF etc. from the labours employed by the Contractors, the Contractors hereby agree and authorize

the Corporation to withhold the payment of their bills till the Contractors complete all the obligations in this

8. Notwithstanding the provisions contained in Clause 7 above, the contractors hereby undertake and authorize

the corporation to recover dues payable by the contractors to the labours employed by them as also amounts on

account of PF contributions (including the Contractors contribution) as also all losses, damages, costs, charges,

expenses, penalties from his bills and other dues including the Security amount.

9. The contractors hereby agree that the aforesaid indemnity undertaking are in addition to and not in substitution

of terms and conditions in the Tender documents and the work order and also the agreement executed by the

contractors with the corporation.

10. The contractors hereby confirm, agree and record that this letter of undertaking and indemnity shall be

irrevocable and unconditional and shall ensure for the corporation benefits and for the benefit of its successors an

Yours faithfully,

Full Address: Full Address:

AGREEMENT BHARAT PETROLEUM CORPORATION LTD.

(MARKETING DIVISION)

Registered office : Bharat Bhavan,4&6,Currimbhoy Road

Ballard Estate, post Box No.688, Mumbai-400

MEMORANDUM OF AGREEMENT NO…

THIS AGREEMENT made this ………………………………………………………..days of

……………………20 …………….between BHARAT PETROLEUM CORPORATION LIMITED, a

Company Incorporated under the Indian companies Act.1913 and having its registered at “BHARAT BHAVAN”

4&6 currimbhoy Road Ballard Estate , Mumbai -400 001 ,and also having its office at

Which expression shall unless excluded by or repugnant to the context mean and include its successors and

assigns (hereinafter referred to as “the company”) of the one part and

………………………………………………………………………………… which expression shall unless

excluded by or repugnant to the context mean and include his/her heirs executors, administrators and assigns

(hereinafter referred to as the “Contractor” ) of the other part.

NOW THIS AGREEMENT WITHNESSETH AS FOLLOWS:

WHEREAS IT AGREED :

1. The contractor shall carry out, construct and complete the work of

For the company on the terms and conditions herein contained and according to the General condition of tender

specification and schedule of rates and plan attached and instructions to be given by and under the supervision of the

entire satisfaction of the company’s authorized representative at ............................................. and has by way of earnest

money deposit for the due fulfillment of the obligations hereunder, lodged with company a deposit of

By bank draft as required in clause 13 of the general condition of tender to company’s satisfaction.

2. Inspection of site : The contractor has inspected the site before submitting his tender and has satisfied

himself as to the nature of the work to be executed on the site. Any difficulties witch the contractor many come

across in the course of the work shall neither in any way relive unless the company’s authorized representative is

of the opinion that such difficulties could not has been foreseen.

3. Supply of Materials / Labour : The contractor shall furnish all labour materials, equipment tools tackles, water and

everything necessary for the construction and completion and completion of the work except such materials as will be

supplied by the company which are detailed in schedule I attached hereto. The contractor will assume all responsibility for

the safety, protection and accounting of the material/equipment supplied to the contractor and the work during construction.

The details and dimensions shown on the plan shall be adhered to by the contractor and no alteration shall be made therein

by contractor without obtaining previous approval in writing from the authorized representative.

The contractor shall prepare his own details and shop plans, pamphlets, patterns and other data where required

and shall adhere to all measurements and alignments as shown on the plan.

All materials supplied by the contractor shall be of the best quality, conforming to the required specifications

and will be subject to the approval, of the best company’s authorized representative. All such materials, supplied

by the contractor shall be of the best quality, conforming to the required specification and will be subject to the

approval of the company’s authorized representative. All such materials as shall not be approved shall be

removed at once by the contractor at his own expense. The contractor shall also at his own expense arrange for

and /or carry out any test of materials, which the company’s authorized representation may from time to time

require if so desired by the company, the contractor will frame ,in favour of the company a guarantee indemnity

of a schedule Bank, in respect of any loss/damage to the company, arising from any failure of the contractor to

discharge his responsibility for the safety and protection of all materials /equipment supplied by the company

and of the work during execution.

Damage on account of incomplete work:

The contractor shall commence the work immediately on receiving written instruction to that effect. The work

will be progressed in accordance with the agreed schedule and whole work shall be completed and handed over

ready for use within …………………………………………. Of receipt of receipt of instructions to start the

work (time being of the essence) : failing which the contractor shall pay or allow the company the compensation

of 0.5% of the total value (for every week of delay or part thereof subject to a maximum of 0.5% of the total

value ) until the work is completed and handed over. However, delay in completion of a specific urgent job, the

maximum compensation will be increased 15% of the total contract value. Such damages may be deducted by

the company from any many due to the contractor.

This is a specific urgent job (yes/no)

(Delete which is not applicable)

Termination of contract: In the event of the contractor failing to keep to the agreed scheduled of the work within

the stipulated period, the company may notwithstanding the provisions in clause 4 above terminate this

agreement forthwith and employ at the contractor’s cost another contractor or a sufficient number of workmen

to complete the work in which event damage specified in clause 4 above shall not apply from the date this

agreement is terminated.

Defective work materials: If any part of the work done by the contractor shall be found defective in workmanship

or if bad or inferior materials have been used. The contractor shall at his own risk and costs demolish all such

defective work and rebuild the same and or replace the bad or inferior materials used, to the satisfaction of the

company’s authorized representative. The decision of the company’s authorized representative in this regard

shall be final and binding on the contractor. In case of default of the contractor to remove the defective work

and rebuild the same or replace the bad inferior materials, as aforesaid, as directed by the company’s authorized

representative, the company’s shall be entitled to employ anyone else to carry out the same and recover all

expenses incurred in this regards from the contractor.

Substitution of contractor: if the company finds it necessary to employ and other person (s) in terms of clauses

and or 6 above then the company may deduct and retain from out of the sums due to the contractor all such sums

of money as may be required to pay or have incurred in getting the work so done and if such expenses be more

than the amount due to the contractor, than the difference shall be a debt recoverable for the contractor by the

company. The contractor shall not do or cause to be done any act, manner or thing that would prevent the person

(s) so employed by the company from dong their work. On termination of the agreement as a foreside, the

contractor shall at his own risk and cost remove from the work site within the time prescribed by the company

all materials, tools, equipment which the company considers are not useful for its requirements. If the contractors’

doses not remove the materials within the time prescribed the company may remove and sell the same holding

the proceeds less the cost in respect of the sale it shall be entitled to recover the same, from contractor. The

company shall however be entitled to purchase the materials inspected and approved as useful for its

requirements at the prices then prevailing.

Inspection of work : during progress of the work, the Engineer or any other representative of the company shall

be entitled at all time to have access to and inspect the work.

Supervision of work : the contractor shall provide one or more competent and technical supervisors duly and

fully authorized to act on behalf in all matters relating to the work to be carried out under or any other matter

concerning this agreement and who shall at all time be present at the work when any work is in progress. Such

supervisors shall be persons of known experience and be approved by the company’s authorized representative

before they are permitted in any way to take charge of or superintend any operation of the works. Any directions,

explanation, instructions or notices in connection with the work given by the company’s authorized

representative to the supervisor or any one of them shall be deemed to have been give to the contract.

Payment of Bill:

The final bill of the job done should be raised unless otherwise agreed by the corporation in writing one month

from the date of completion of the total job as per contract. Whether the job has been completed or not will be

decided at the sole discretion of the corporation. Payment of the final bill will be made after adjusting interim

payment and retention amount deducted and retained.

Payment of Bill

Provided however, during the progress of the work. The contractor may submit interim of running bill

proportionate to the work performed by him/them. The number of such interim/running bills unless otherwise

agreed by the corporation will be not more then 1(one) per month.

Retention money :

The corporation will be entitled to deduct 10% value of all such running and final bill as

Retention Money for all Jobs exceeding Rs.1,00,000/- The said retention money will be paid to

the contractor after adjusting any dues of the corporation against the contractor under this

agreement for defects arising out of faulty workmanship/materials provided by the Contractor

and /or against any other claims for any reason whatsoever under this agreement which may arise

within a period of one year or the within defect liability period.

No interest will paid on money retained by the corporation. The retention period of one year will

commence from the date of passing of the final bill or the date of completion of the job (as

reckoned by (BPCL) whichever is earlier.)

The contractor must submit his final bills in duplicate based on measurements jointly recorded by company’s

Engineer and with the contractor’s authorized representative. All payment against the bill will be made by

Cheque and such payment shall subject to deduction of income tax as may be application from time to time.

The company-in consideration of the contractor construction and carrying out the work shall pay the contractor

at the rates given in the attached schedules I, subject to deductions, retentions and abatements, if any to be made

therefore. The payment in all cases will be in accordance with actual quantities, based on the measurements as

specified in clause ll above recorded by the company’s Engineer in charge.

Subletting contract: The contractor shall not without the prior written consent of the company first had and

obtained sublet or assign this Agreement or any part there of PROVIDED ALWAYS that any consent given by

the company for assigning or subletting will not relive the contractor from the full entire responsibility of his

obligations under this agreement and/or instructions issued to him.

Workman’s Compensation liability :The contractor, his heir , executors and administrator (and in the of a Limited

company, its successors and assigns) shall hold the company harmless and indemnified from and against all

claims, costs and charge for which the company shall be liable under the workman’s compensation Act, and any

enactment for time being in force in that behalf and any amendments there of an there of an the expenses to

which it shall be put there under, both in respect of personal injuries (within the meaning of the said Act,) to the

employees and servants of the contractor sub-contractor, if any, and/or permitted assigns, arising out of or

occasioned during the currency of this Agreement, through the acts or omissions whether due to negligence or

otherwise of the contractor, sub-contractor (s) permitted assigns and also in respect of the personal injuries (as

understood under the said Act,)to the servants and employees of the company arising out of or occasioned

through, the acts and commission whether due to negligence or other wise of the contractor, sub- contractor(s)

permitted assigns and/or his servants and employees in carrying out any of the provisions of this Agreement.

Liability under Employees state insurance Act: Whenever the Company is required to pay Contributions I respect

of the workmen or employees engaged or employed by or through the contractor, his sub-contractor or permitted

assigns, under the employee state Insurance Act or the rules and Regulations made there under either as the

principal Employees or otherwise howsoever, the company shall be entitled to recover from the contractor such

contributions which the company may pay. The contractor will discharges his responsibility under the

Employee’s State Insurance Act,1948 as an immediate employees engaged or employed by him for the execution

of work or as the next immediate employer in case he has sublet or assigned the Agreement or the instruction as

provided herein above. The contractor acknowledges the right of the company to recover the amount of the

contributions paid by in the first instance in respect of the employees employed by or through him (the contractor)

or permitted as signs, as well as the employees’ contributions if any either by deduction from any amount payable

to him by the company under any contract or as a debt payable him to the company.

Smoking and hot work : The contractor shall ensure that he and workmen and or representatives shall not smoke

or carry matches or lighters inside the company’s installations. Should any injury resulting in death or not or

damage to any property occur as a result of smoking or matches or lighters being carried in violation of the

clause, the Contractor shall be held responsible for the consequences thereof.

When working in company’s installation or depots or at retail outlets as the case may be the Contractor shall not

carry out any work involving the use fire or which produces heat (such as welding ) without obtaining clearance

from the Company’s authorized representative in writing. Such work may then be undertaken only at places and

under condition stipulated by such representative.

The Contractor shall ensure that all work done by him the company’s installations Depots or Retail outlets as the

case may be will accordance with the laid down safety procedures and systems. It will be his responsibility to

ensure that the supervisor (s) provided by him are fully aware of and understand the laid down safety procedures

Statutory Requirements: The contractor shall confirm to the provision of Acts or parliament or state Legislatures

and to any bay-laws, rules orders or notifications of any Government Municipal or local authority for the time

being affecting the work undertaken by him and will give all necessary notices to and obtain requisite sanction

and permits of and from the Municipal and any other authority in respect of the said work of the materials to be

used thereat and generally will comply with building and other regulation of such authorities and will keep the

company indemnified against all claims, penalties and losses that may be incurred by it by reason of any breach

by the contractor of any statues bay-laws, rules, regulations, notification etc.

The contractor undertakes to ensure due and complete compliance with all laws, regulation, rules etc. whether

of the central Government or the state Government or of any other competent contractor whether in connection

with construction work at the site or otherwise. The employer shall have the right to inspect the records

maintained by the contractor concerning such workmen from time to time and contractor shall whenever require

by the employer produce such record as the employer may call upon the contractor to produce the employer’s

inspection in order to ascertain whether or not requirements of all such laws, regulations, rules etc. have been

complied with by the contractor. In the event of any contravention of such laws, regulations rules etc. coming to

light whether as a result of such inspection or otherwise or otherwise the employer may prescribe in that behalf

and in the even of the contractor failing to effect such compliance within the time prescribed by the employer

shall without prejudice to his rights be entitled to withhold from the amount payable to contractor any amount

payable to the workmen under any such also have to make payment thereof to the workmen. The employer shall

also have that even the right to terminate the contract with immediate effect and to exercise powers reserved to

the Employer under the contract as a result of termination.”

Clerical errors to rectified: Neither party shall take any advantage of any clerical error or mistake which may

creep in or occur in the specifications, schedule of rates plan, instructions tenders or any other papers supplied

to or bay the contractor in connection with the work but such clerical error mistake shall be brought to the notice

by the one to other without any loss of time and same shall rectified.

“Any dispute of difference whatsoever arising out of or in connection with this Agreement including any question

regarding its existence, validity, construction, interpretation, application, meaning, scope, operation or effect of

this contract or termination thereof shall be referred to and finally resolved through arbitration as per the

procedure mentioned herein below :

The dispute or difference shall, in any event, be referred only to a Sole Arbitrator

The appointment and Arbitration proceedings shall be conducted in accordance with SCOPE forum of

Arbitration Rules for the time being in force or as amended from time to time.

The Seat of arbitration shall be at ---------------------------

The proceedings shall be conducted in English language.

The cost of the proceedings shall be equally borne by the parties, unless otherwise directed by the Sole

“The parties to this agreement shall not be responsible for any failure of performance or delay in performance of

their obligations hereunder if such failure or delay shall be result of any Government directive relevant to this

agreement or due to war, hostility, act of public enemy riots or civil commotion, strikes, lock-out, fire, floods,

epidemic or act of recognized or defector governments, import or export restriction compliance with orders of

any government /local authority or any other cause or causes beyond their control”.

Jurisdiction : this agreement shall be deemed to have been made in and shall be constructed according

to the laws of Indian and the performance by the contractor of and act on his part herein contained shall be

considered due in for purpose of jurisdiction.

Details of materials to be supplied by company

Details of Agreed Rates

Serial No Description of Work Qty. Unit Rate Amount

In witness whereof the said contracting parties have set their hands and seals on the day and year first herein above witness.

Signed sealed & delivered by above named

Company through

Its constituted Attorney shri

In the presence of

Signed sealed & delivered by above named

Company through

In the presence of

PRICE BID FOR PROVIDING STAFF PICK UP VEHICLES AT URAN LPG TERMINAL

S No Description Quantity UoM Rate Amount

Fixed monthly cost for hiring of 2 numbers of 7 Seater SUV/MUV

@ 7500km/month each, i.e. total 15000km, providing taxi for

1 hrs, kms shall start from pick up point and/or plant or as per 3 month

Instructions of Officer Incharge. Also vendors have to provide

set of spark arrestor suitable for each vehicle.

2 Additional km Cost for SUVs as mentioned in item 1 1000 km

Fixed monthly cost for hiring of 1 number of Compact Sedan @

5500km/month , providing taxi for 24 hrs, kms shall start from

3 pick up point and/or plant or as per Instructions of Officer 3 month

Incharge. Also vendors have to provide 1 set of spark arrestor

suitable for each vehicle.

4 Additional km Cost for Compact Sedan as mentioned in item 3 1000 km

Fixed monthly cost for hiring of 1 number of Compact Sedan @

2600km/month , providing taxi for 12 hrs, kms shall start from

5 pick up point and/or plant or as per Instructions of Officer 3 month

Incharge. Also vendors have to provide 1 set of spark arrestor

suitable for each vehicle.

6 Additional kms for compact sedan as mentioned in item 5 500 km

7 Additional Duty hours, beyond 12 hrs 50 hrs

Total (Excluding Tax)

Tax @ 5% (even if Tax is on RCM Basis, tax component must be mentioned)

Total cash outflow

Sign & Stamp of Bidder