Tender for Supply, Installation, testing and Commissioning with 5 year CMC of Grid Connected Solar Photovoltaic Systems of Various Capacity on PGVCL’s various Office Buildings

5 PART-C Schedule-A and Note-Important

6 PART-D Check List

7 PART-E Integrity pact

8 PART-F General and Commercial Terms and conditions including Tender

eligibility conditions & evaluation criteria

9 PART-G Technical Specification

10 PART-H Annexures: -

Annexure-1 Format for tender conditions acceptance and Undertaking

Annexure-2 Details of EPC work Execution Capacity

Annexure-3 work experience in last 3 (three) years

Annexure-4 Details of Technical staff available with the Company for execution

Annexure-5 Declaration about relative employed

Annexure-6 No Deviation Certificate

Annexure-7 Declaration of authorization (LLP/Partnership firm)

Annexure-8 Format for Annual Turnover certificate and Positive Net-worth

Annexure-9 Undertaking In Regard To Stop Deal / Black List Thereof

Annexure-10 Power of attorney (LTD/PVT LTD Company)

Annexure-11 Offered Capacity

Annexure-12 List of documents uploaded in technical stage

Annexure-13 Undertaking In Regard To Quoted Price

Annexure-14 Details of the Firm

Annexure-15 Declaration for no conflict

Schedule B: Price Offer as per n-procure-e-Tender Document

11 PART-J Appendix

Appendix-2 Format for Guarantee Card

Appendix-3 Quarterly Maintenance & Servicing Report

Appendix-4 Project Completion Report for Grid Connected Solar PV System

Sign and Seal of the bidder Date and Place Page 5 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Appendix-5 Agreement

Appendix-7 Performance Guarantee (SD) for supply period and for 5 year

maintenance as per Commercial Terms and Conditions of Tender

Appendix-8 Undertaking for DCR Contain

Appendix-9 Invoice Format

Appendix-10 Declaration format associated with implementing ALMM order.

12 ANNEXURE-A Locations of PGVCL Office buildings where Solar rooftops to be

installed along with estimated capacity

Sign and Seal of the bidder Date and Place Page 6 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

A. All information contained in this, tender subsequently provided / clarified are in good interest

and faith. This is not an agreement and is not an offer or invitation to enter into an agreement

of any kind with any applicant.

Each applicant should conduct its own investigation and analysis & should check the accuracy,

reliability and completeness of the information in this Tender. Applicants should make their

own independent investigation in relation to any additional information that may be required.

Applicant should make their own due diligence of facilities while preparing this

B. The information contained in this Tender Document subsequently provided to Bidder(s),

whether verbally or in documentary or in any other form by or on behalf of PGVCL/DISCOM or

any of its employees, consultants or associates, is provided to Bidder(s) on the terms and

conditions set out in this Tender Document/ Offer and such other terms and conditions subject

to which such information is provided.

C. This Tender Document/ Offer is not an agreement and is neither an offer nor invitation by

PGVCL to the prospective Bidder or any other party. The purpose of this Tender Document/

Offer is to provide interested parties with information that may be useful to them in making

their Offer. This Tender Document/ Offer includes statements, which reflect various

assumptions and assessments arrived at by DISCOM in relation to the Project. Such

assumptions, assessments and statements do not purport to contain all the information that

each Bidder may require. This Tender Document/ Offer may not be appropriate for all persons,

and it is not possible for PGVCL to consider the technical capabilities, investment objectives,

financial situation and particular needs of each party who reads or uses this Tender Document/

Offer. The assumptions, assessments, statements and information contained in this Tender

Document/ Offer may not be complete, accurate, adequate or correct. Each Bidder should,

therefore, conduct its own investigations and analysis and should check the accuracy, adequacy,

correctness, reliability and completeness of the assumptions, assessments, statements and

information contained in this Tender Document/ Offer and obtain independent advice from

appropriate sources.

D. Information provided in this Tender Document/ Offer to the Bidder(s) is on a wide range of

matters, some of which depends upon interpretation of law. The information given is not an

exhaustive account of statutory requirements and should not be regarded as a complete or

authoritative statement of law. PGVCL accepts no responsibility for the accuracy or otherwise

for any interpretation or opinion on law expressed herein.

E. PGVCL or any of its employees, consultants or associates make no representation or warranty

and shall have no liability to any person including any Bidder under any law, statute, rules or

regulations, principles of restitution or unjust enrichment or otherwise for any loss, damages,

cost or expense which may arise from or be incurred or suffered on account of anything

contained in this Tender Document/ Offer or otherwise including the accuracy, adequacy,

correctness, completeness or reliability of the OFFER and any assessment, assumption,

statement or information contained therein or deemed to form part of this Tender Document/

Offer or arising in any way in this Offer stage.

Sign and Seal of the bidder Date and Place Page 7 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

F. PGVCL or any of its employees, consultants or associates also accept no liability of any nature

whether resulting from negligence or otherwise howsoever caused arising from reliance of any

Bidder upon the statements contained in this Tender Document/ Offer.

G. PGVCL may in its absolute discretion, but without being under any obligation to do so, update,

amend or supplement the information, assessment or assumptions contained in this Tender

Document/ Offer.

H. The issue of this Tender Document/ Offer does not imply that PGVCL is bound to select an

Bidder for the Project and PGVCL reserves the right to reject all or any of the Bidder or Offers or

discontinue or cancel the offering process without assigning any reason whatsoever.

I. The Bidder shall bear all its costs associated with or relating to the attending pre-offer meeting,

preparation and submission of its Offer including but not limited to preparation, copying,

postage, delivery fees, traveling, food, lodging, expenses associated with any demonstrations or

presentations which may be required by PGVCL or any other costs incurred in connection with

or relating to its Offer. All such costs and expenses will remain with the Bidder and PGVCL shall

not be liable in any manner whatsoever for the same or for any other costs or other expenses

incurred by a Bidder in preparation or submission of the Offer, regardless of the conduct or

outcome of the offering Process.

J. Words comprising the singular shall include the plural & vice versa

K. An applicable law shall be construed as reference to such applicable law including its

amendments or re-enactments from time to time.

Sign and Seal of the bidder Date and Place Page 8 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

PART A- Definitions and Abbreviations

: CEA, BIS, GERC, MNRE or any other Authority

authorised by the Government of India or

1. “Appropriate Authority” Government of Gujarat.

: The “Bidder (s) /Bidder” shall mean the Bidder

whose offer is received by PGVCL as per

eligibility criteria and shall include such Bidder’s

heirs, legal representatives, successors and

3. “Bidder(s)” / “Bidder” assignees. Here, in this case, the Bidder/Bidder

shall not be a Joint Venture or a Consortium or

: “Tender Offer” means this Tender Document

having tender number and name as mentioned

in Tender Inviting Notice including all its

documents, along with all formats, annexures,

corrigendum, modifications, amendments and

clarifications thereto; in on-line submission of

4. “Tender Offer” offer/offer in response to this Tender

Document in accordance with the terms and

condition thereof.

: “Circle” means Operation and Maintenance

5. “Circle” Circles of DISCOM.

: The “Contract” shall mean the agreement to be

entered into by the DISCOM with the successful

Bidder upon receiving the Letter of Award from

DISCOM for implementation of the Scheme/

Project and shall include the General and

6. “Contract” commercial terms & condition, scope of work,

project requirement, technical conditions,

schedules, appendixes, drawings and any other

conditions specifically agreed between the

parties forming a part of the contract

: The “Successful Bidder”/ “Supplier”/ “

Contractor” /”Bidder” shall mean the Bidder,

whose Tender offer has been accepted by the

“Successful Bidder”/ “Supplier”/ “ DISCOM as registered supplier /Bidder and

Contractor” /”Bidder” shall include his authorized representatives and

have signed the ‘contract’ agreement with

Sign and Seal of the bidder Date and Place Page 9 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

: “Company” shall mean PGVCL Distribution

8. “Company” Company

: “Date of completion of project” shall mean

that the date of last installed project handed

over and accepted by the engineer-in-charge of

DISCOM all respect provided that the CMC of

“Date of completion of Project”

9. years, Guarantee and warrantee of 5 years shall

be applicable as per the Tender Document

terms and condition after the date of

completion of Project.

: “DISCOM” Shall mean electricity Distribution

10. Companies unless the context otherwise

“DISCOM” requires, DISCOM shall mean the PGVCL in this

“Division” : “Division” Shall mean Operation and

11. Maintenance Division of DISCOM.

: The “EMD” shall mean Earnest Money Deposit

12. “EMD” which is required to pay as per the Tender

Document condition.

13. The “Engineer” / “Engineer-in-charge” shall

“Engineer-in-charge”

mean the authorized Officer of the DISCOM

: “EPC” Shall mean Engineering, Procurement

“EPC” and commissioning of the complete project as

per the terms and condition of the Tender

: “Financial Year” or “FY” shall mean the Period

15. “Financial Year” or “FY” starting from 1 April of the first calendar year to

31 March of the consecutive calendar year.

: The “Guarantee Period”/ “warrantee period”

shall mean the period during which the Agency

“Guarantee Period” / shall remain liable for replacement / repair and

16. “warrantee period” maintenance of any defective parts / work

performed by the Agency under the contract as

per the Tender Document condition.

“Guaranteed Capacity Utilization Factor (CUF)”:

CUF in a Year shall mean the ratio of the net

output energy injected at delivery point of the

17. “Guaranteed CUF”

SPV Power Plant in a Year versus installed

Project capacity x 365 x 24 (i.e. CUF =

Cumulative Project output in kWh / (installed

Sign and Seal of the bidder Date and Place Page 10 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Project capacity in kWp x 24 x 365)) CUF to be

considered on AC capacity (KW). The annual

CUF will be calculated every year from 1st April

of the year (COD for first year) to 31st March

next year. Guaranteed CUF shall be 19%

calculated with respect to the AC capacity of

: Letter of Award ” shall mean the official notice

issued by the DISCOM, notifying the successful

bidder that his offer has been accepted for the

18. Letter of Award” Tender with informing the successful bidder to

pay Security Deposit (SD) and execute the

Agreement with DISCOM as per the terms and

: The “Order” /“Letter of Acceptance” shall

mean the official letter issued by the DISCOM

19. “Order” / “Letter of Acceptance Offer”

informing the bidder that his Tender offer

Document has been accepted.

: “Party” or “Parties” Shall mean the Successful

Bidder who has signed the Contract with the

20. “Party” or “Parties”

DISCOM towards the fulfilment of the Terms

and Conditions of this Tender Document.

21. GUVNL : Gujarat Urja Vikas Nigam Limited (GUVNL).

: “Project” Shall mean the project under this

Tender for which the bids are invited covering

all aspects and terms and conditions as per the

Tender Document documents. The project

covers Supply, Installation, Testing and

Commissioning of Distributed Grid connected

Solar PV system with CMC of 5 years, on

PGVCL’s Office Buildings.

: “ Third Party Inspection Bidder (TPIA)/TPI”

“ Third Party Inspection shall mean an Bidder/ agencies appointed by

Bidder (TPIA)/TPI” : PGVCL for inspection of SPV System installed

and commissioned.

“PV System” or “SPV ” or “ SPV System” shall

mean the Grid-tie Solar Photo-Voltaic (PV)

system including the PV modules, grid-tie

inverter(s), module mounting structure(s),

“PV System” or “SPV ” or “

24. cables and connectors, safety and earthing

equipment, interconnection equipment, and

inverter with remote monitoring with other

components for Roof top Solar System that

shall be supplied, installed, commissioned and

Sign and Seal of the bidder Date and Place Page 11 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

maintained by the Agency.

“Qualifying Bidder” shall mean the Bidder who

25. “Qualifying Bidder” shall meet all the eligibility criteria mentioned

in the Tender Documents.

“System” shall mean the grid connected Solar

PV system as per Tender Document that shall

be supplied, installed, commissioned and

maintained with all other ancillary required by

the Agency for satisfactory operation of the

The “Specification” shall mean the Tender

Document forming a part of the contract along

28. “Specification”

with Proforma, schedules, appendixes and all

annexure Part-G of Tender Document.

“Sub-Division” Shall mean Operation and

29. “Sub-Division”

Maintenance Sub-Division of DISCOM

“Week” shall means the continuous period of

The “Work” shall mean activities to Supply,

Installation, testing & commissioning of the

Tender Document item for which the offers are

Abbreviations : Abbreviations are shown as under

1. AC : Alternating Current

2. ACP : Aluminium Composite Panel

3. AM : Air Mass

4. ASTM: : American Society for Testing and Materials

5. BIS : Bureau of Indian Standards

6. BoQ : Bill of Quantity

7. BOS : Balance-of-System

8. CEA : Central Electricity Authority

9. CERC : Central Electricity Regulatory Commission

Sign and Seal of the bidder Date and Place Page 12 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

10. “CEIG” : Chief Electrical Inspector of Government

11. CMC : Comprehensive maintenance Contract for 5 years

12. DC : Direct Current

13. DCDB : Direct Current Distribution Box

14. DTR : Distribution Transformer

15. DWC : Double Walled corrugated

: Engineering, Procurement and

17. EPF : Employee Provident Fund

18. FF : Fill Factor

19. FOR/F.O.R. : Freight on Rail/Road

20. GEDA : Gujarat Energy Development Bidder

21. GERC : Gujarat Electricity Regulatory Commission

: Gujarat Energy Research & Management

23. GI : Galvanized Iron

24. GST : Goods and Services Tax

25. HP : Horse Power

26. HDGI : Hot Dipped Galvanized Iron

27. HDPE : High Density Polyethylene

28. HFL : Highest Flood-Level

29. HT : High Tension (11 KV )

30. IP : Internet Protocol /Ingress Protection

31. IPR : Intellectual Property Right

32. IEC : International Electrotechnical Commission

: Institute of Electrical and

Electronics Engineers

34. IS : Indian Standard

35. Isc : Short Circuit Current

Sign and Seal of the bidder Date and Place Page 13 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

36. IST : Indian Standard Time

37. KV : Kilo Volt

38. KW : Kilo Watt

39. KWp : Kilo Watt peak

40. LT : Low Tension

41. IoT : Internet of Things

42. MCB : Miniature Circuit Breaker

43. MDAS : Meter Data Acquisition System

44. MIS : Management Information System

45. MMS : Module Mounting Structure

46. MNRE : Ministry of New and Renewable Energy, GOI.

47. MPPT : Maximum Power Point Tracker

48. MW : Mega Watt

49. NEC : National Electric Code

50. NIT : Notice Inviting Tender Document

51. NOCT : Normal Operating Cell Temperature

52. OS : Operating System for Computer/server

53. PAN : Permanent Account Number

54. PCU : Power Conditioning Unit

55. PID : potential-induced degradation

56. POC : Proof of Concept

57. PR : Performance Ratio

58. PV : Photo Voltaic

59. PVC : Poly vinyl chloride

60. RCCB : Residual Current Circuit Breaker

61. RL : Residential

62. RFID : Radio Frequency Identification

Sign and Seal of the bidder Date and Place Page 14 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

63. RTC : Real Time Clock

64. REC : Rural Electrification Corporation, GOI

65. RDBMS : Relational Data Base Management System

66. SCADA : Supervisory Control And Data Acquisition

67. SMB : Sub Miniature version B

68. SPV : Solar Photo Voltaic

69. SPD : Surge Protection Device

70. SRT : Solar Roof Top

71. STADD-Pro : Structural Analysis And Design Computer Program

: Standard Testing Condition (“STC” shall mean

Standard Testing Condition for solar cells and PV

modules with air mass AM1.5, irradiance

1000W/ m2, and cell temperature of 25°C.)

73. TPI : Third Party Inspection

74. THD : Total Harmonic Distortion

75. ToU : Time of Use

76. UAT : User Acceptance Test

77. UV : Ultra Violet

78. Vmp : Voltage at Maximum Power

79. Voc : Voltage at Open Circuit

80. -Ve : Negative

82. Wp : Watt peak

83. XLPE : Cross-linked Polyethylene

Sign and Seal of the bidder Date and Place Page 15 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

PART-B- Important Instruction to Bidder

1. Tender Fee: (This is mandatory)

 Bidder can pay Tender Fee by RTGS/NEFT/Online only and the receipt of same must be

uploaded in preliminary stage.

For timely tracing of online transactions made by bidders toward the payment of tender fee

and EMD from the bank reconciliation statement of PGVCL’s account large number of

transactions reflected every day, it is requested to all bidders to ensure and convey accurate

UTR and transaction numbers along with screenshot/ scan copy as a proof for timely

payment made against the bid participated in this tender.

2. Earnest Money Deposit (EMD): (This is mandatory)

Bidders have to pay E.M.D. amount as mentioned in Tender Document notice by below

 Bidder can pay EMD by RTGS/NEFT/Online. If EMD amount paid by RTGS or NEFT or

online in that case receipt of payment transfer through RTGS/NEFT/Online must be

uploaded in preliminary stage. Details of RTGS/NEFT/Online are shown below.

-: Performa of R.T.G.S. Details:-

Sr. No. Particulars Requisite Details

1. Name of Bank State Bank of India

2. Name of Branch Gymkhana Branch, Rajkot - Gujarat

5. IFSC Code SBIN0060070

6. Name of Account PASCHIM GUJARAT VIJ COMPANY LIMITED

 EMD amount shall be paid by RTGS / NEFT / Online only.

The BG shall be from any Scheduled / Nationalized Banks (in a standard format prescribed

by PGVCL in APPENDIX-6) as notified vide finance department of Govt. of Gujarat GR no.:

EMD/4/2022/002/DMO dated 20/05/2022, FD/MSM/efile/4/2025/2712/D.M.O. dated

01/04/2026 and further amendments, if any. (which is also available on PGVCL website

under downloads). CORPORATE GUARANTEES ARE NOT ALLOWED.

Further, for utilization of web base Bank Guarantee Repository system for Bank

Guarantees related transactions and to make smooth functioning of confirmation of Bank

Guarantees and to get the web base Bank Guarantee confirmation there is a pre-requisite

details are to be mentioned as under;

“While issuing bank Guarantee issuing applicant must mention receiver’s details as ICICI

Bank IFSC ICIC0000848 Branch Yagnik Road in Bank Guarantee text.“

Bidders registered under Micro & Small Scale Industries of Gujarat State and holding

subsequent registration with CSPO/NSIC/DGS&D registration certificate will be eligible for

Sign and Seal of the bidder Date and Place Page 16 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

exemption from payment of EMD on upload of duly notarized original copies of minimum one

certificate from group A & B (i.e. one certificate from group A & one certificate from group B)

for availing exemption in payment of E.M.D. Please refer Part-B of Tender Document This is

mandatory in view of Ministry of Micro, Small & Medium Enterprises, Govt. of India, New

Delhi notification S.O. 2119(E) dated 26th Jun, 2020 and subsequent amendments, Only

“UDYAM REGISTRATION CERTIFICATE” out of SSI/MSME part II/Udhyog Aadhar

Memorandum/Udyam Registration certificate shall remain valid from 1st July-2022 OR from

the date as amended in future by the ministry of Micro, Small & Medium enterprises (MSME),

Govt. of India.

Group A Group B

1 CSPO Registration Certificates

UDYAM Registration

1 2 NSIC Registration Certificates

3 DGS & D Registration Certificates

Also, a Valid UDYAM REGISTRATION CERTIFICATE/ Udyog Aadhar Memorandum, the

Certificate should indicate related group of item/s as per Section D, Division 35, Group

having NiC 5- digit code of 35105 (Electric power generation using solar energy).

No relaxation shall be given to the bidder of outside Gujarat State even though having

above certificate. No relaxation given to the Gujarat Based bidders having only one

registration number from Government of Gujarat but no subsequent registration with NSIC

registration certificates for the item under tender.

Bidders seeking exemption must upload duly notarized original copy of valid registration

certificate in preliminary stage failing which they run the risk of their tenders, as ineligible.

Tender Documents submitted/uploaded without Earnest Money Deposit amount by the firms,

who are not eligible for any exemption, will be rejected without entering in to further

correspondence in this regard and no reference will also be made.

3. Instruction for EMD & Tender Document fee in On-Line Submission of Tender offer:

a) All the relevant documents as per Cl. No. 3A of “PART-C (NOTE: IMPORTANT)” of Tender

Document are required to be uploaded/submitted self-attested and online only “Technical

Offer documents” as per Cl. No. 3B of “PART-C (NOTE: IMPORTANT)” of Tender Document

must be uploaded in technical stage online mode only.

b) All the relevant documents as per Cl. No. 3A of “PART-C (NOTE: IMPORTANT)” should

reach to this office within 5 days of Bid opening, if required. No Tender Document shall be

accepted / opened in any case received after due date and time of receipt of Tender

Document irrespective of delay due to postal services or any other reasons and that PGVCL

shall not assume any responsibility for late receipt of the Tender Document.

c) First the preliminary stage of online mode will be opened & if the documents towards

payment of Tender Document Fee, E.M.D amount are found OK then only Technical Offer in

online mode will be opened, which may please be noted; otherwise online offer / e-Tender

Document will not be opened / say rejected out rightly and no correspondence in this regard

will be entertained.

d) Bidder shall submit Price Offer ‘On-Line' in electronic form only and not in physical form.

Sign and Seal of the bidder Date and Place Page 17 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

e) Technical offer and Commercial offer:

The technical offer is required to be submitted in online mode only. The technical and

commercial offer shall comprise all the technical and commercial details as required to be

submitted as mentioned in the Tender Document. However, the required documents of

technical offer which are mentioned in Cl. No. 3B of “PART-C (NOTE: IMPORTANT)”of

Tender Document shall be uploaded in “Technical offer Documents” in technical stage

Please note that the required documents should be invariably uploaded in online as

mentioned in Tender Document. Any Tender Document without required documents is liable

to be ignored and the Tender Document may be rejected without entering in to any further

correspondence in this regard and no further reference will be made.

4. Instructions for e- Tender(Online Tender) to Bidder:

(i) Downloading of Tender Documents

A Offer document will be available on web site up to date shown in the Tender Document.

bidder willing to participate in Tender will have to get themselves registered on website

www.nprocure.com

(ii) Digital Signature

Bidder should have valid digital certificate as per Information Technology Act 2000 using

A which they can sign their electronic offers. Bidder can also procure the same from (n) code

solutions, a division of GNFC Ltd., who are licensed certifying authority by Govt. of India.

In case the bidder needs any clarification for e-Tender, details regarding digital certificate or if

training required for participating in online Tender Document, they can contact the following

(n) Procure Cell

M/s (n) Code Solution, A division of GNFC

B 403, GNFC Info Tower, Bodakdev, S.G. Road, Ahmedabad 380054.(Gujarat)

E-mail:[email protected].: 9327084190;

Other Terms & Conditions as per detailed Tender Document

Bidder who already possess valid Digital certificate need not to procure a new digital

(iii) On line Submission of Technical and Price Offer

Bidder can prepare and edit their offers number of times before Tender Document

submission date and time. After Tender Document submission date and time, Tender

applicant cannot edit their offer submitted in any case. No written or online request in this

regard shall be granted.

Bidders shall submit their offer, i.e. Technical Offer as well as price offer in Electronic format

B on above mentioned website and date shown in Tender Document details before digitally

signing the same.

C Offers submitted without digitally signed will not be accepted.

2. General Instructions

a) Tender Documenter has to pay Tender Document fee as mentioned in Tender

Document notice. Tender Document fee will be acceptable in the form as specified in

Sign and Seal of the bidder Date and Place Page 18 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Tender Document. The Tender Document fees for on line Tender Document will not be

refunded under any circumstances.

b) Tender Documenter has to pay E.M.D. as mentioned in Tender Document notice. EMD

in the form as specified in Tender Document will be accepted.

c) Tender Documents without Tender Document Fees, Earnest Money Deposit (EMD) and

which do not fulfil all or any of the conditions or submitted incomplete in any respect

will be rejected.

d) Conditional Tender Document shall not be accepted.

e) PGVCL reserves the right to reject any or all the Tender Documents or split the work

between more than one Bidders without assigning any reasons thereof.

f) All information in the Offer shall be in English. Information in any other language shall

be accompanied by its translation in English. Failure to comply with this may disqualify

g) All the rates and amount in monetary terms shall be in Indian Rupees, INR.

h) If any information provided by the Bidders is found to be concealed, suppressed or

incorrect at later date or during finalization of the Tender or the Bidders withdraws their

offer during finalization of the Tender, the Tender shall be liable to be rejected and

company shall be debarred from executing any business with GUVNL and its subsidiaries

for the period of 3 years and the EMD of such Bidders shall be forfeited.

i) Erases and other changes shall be initialled by the person/persons signing the Offer.

j) Each page of the Offer document shall be signed and stamped by the Bidders as a token

of acceptance to terms and conditions mentioned herein.

k) In the event, the successful Bidders fails to accept the order within specified time or

withdraws his offer within the validity period or fails to accept the order for any

reason whatsoever, then the EMD /SD by the Bidders shall be forfeited by PGVCL.

l) PGVCL reserves the right to accept any offer based on its merits and PGVCL is not bound

to place the order with the party having submitted the lowest offer. Thus party merely

on the ground that their financial offer is lowest, does not necessarily qualify them for

m) PGVCL, at its discretion, may award the work to more than one party, if required.

Sign and Seal of the bidder Date and Place Page 19 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

PART-C: SCHEDULE- ‘A’& NOTE: Important

SCHEDULE- ‘A’ :

Tender for Supply, Installation, testing and Commissioning with 5 year CMC of Grid

Connected Solar Photovoltaic Systems of Various Capacity on PGVCL’s various Office

Sr. Aggregate Quantity with sum of

No individual capacity PV Plants

Supply, Installation, testing and

Individual Solar Roof Top SPV Plants

Commissioning with 5 year CMC

capacities up to 50 KW on various Office

of Grid Connected Solar

buildings of in PGVCL jurisdiction area

1 Photovoltaic Systems of Various

(New installations as per Annexure-A)

Capacity on PGVCL’s various

Office Buildings. Aggregate estimated capacity

Tentatively 600 KW

Note: (Project capacity will be considered in DC. Payment to Bidder will be done on AC Capacity

Registered, DC Capacity Installed, and Invertor Installed, whichever will be less.)

The broad specifications of the system (Detailed Specifications are given in the Tender elsewhere)

shall be as follows:

1) Solar PV Plant technology: -

All components used for installation of solar power plants shall conform to applicable BIS

/ MNRE specifications and follow quality control guidelines issued by MNRE.

It will be mandatory to use domestically manufactured Solar PV cell, domestically

manufactured solar PV modules with solar PV modules from ALMM only.

Efficiency of the PV Module shall not be less than 19% .

2) Mounting structure: -

The Mounting structure should be as per Technical specification of Part-G.

3) AC, DC cable shall be of ISI mark and reputed make.

4) Lightning arrestor shall be provided for each of the Solar Rooftop installations.

Sign and Seal of the bidder Date and Place Page 20 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

PART-C: NOTE: IMPORTANT

1 The bidder shall be required to obtain the certified electrical contractor certificate in the

name of the bidder from the Chief Electrical Inspector, Govt. of Gujarat and shall have

adequate number/s of certified electrical supervisor certified by the Chief Electrical Inspector.

Such certificate is not mandatory at the time of bidding. However, the successful bidder shall

have to produce the same prior to get the order.

2 The quantity mentioned above is tentative. No Dispute for non-allotment or allotment of

very less quantity shall be entertained and DISCOM’s decision in this regard, shall be binding

to the Bidder. The DISCOM reserves the right to reduce/ enhance the Tender Document

quantity as per their requirement at the time of finalization of the Tender Document. Also, at

the time of execution, the demand of the individual project/s may vary which is/are to be

executed and will be accounted accordingly

3 (3A) EMD & Tender Document fee :

Note: The offer will be rejected out rightly; if above mandatory documents are not

uploaded in online mode.

3A (3B) ‘TECHNICAL OFFER DOCUMENTS’:

The following documents which are required for Technical Evaluation (Please refer general

and commercial terms and conditions of Tender Document) are required to be uploaded in

Technical Stage of online mode.

(a) Certified Documents for establishing proof of fulfilling the ‘Condition no-4(A) of

Minimum Eligibility Condition’ as mentioned in the General & commercial terms &

conditions. The details of Technical staff available with the company for execution of

work are to be given in Annexure – 4 of technical stage of online Tender Document.

The copies of resumes and appropriate certificates should be uploaded in

Annexure-4. The Annexure -5 as per condition no 4 is required to be submitted in

(b) Certified Documents for establishing proof of fulfilling the Condition no- 4(B) of General

& commercial terms & conditions.

(c) Annexure No. 1 to 15 duly filled in online n-procurement forms only will be considered.

No physically filled, signed, scanned and uploaded format will be considered.

(d) The details of work Experience are to be given in Annexure–3 of technical stage of online

Tender Document. However, the copies of the orders and certificates from the user

agencies to be uploaded in Technical stage.

(e) List of Orders executed (For technical eligibility criteria) including supplies made / status of

supply of pending orders etc. to GUVNL or their subsidiary companies viz.

MGVCL/DGVCL/UGVCL/PGVCL/GETCO/GSECL and other Govt. dept., other DISCOM/ SEB of

India, Pvt. Firms, for the Tender Documented items, duly self-attested are uploaded in

Technical Stage.

Sign and Seal of the bidder Date and Place Page 21 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

4 The successful Bidder/s has/have to (i) Pay the security deposit amount and (ii) Execute the

agreement; within 7 days from the date of receipt of LOA.

5 PERFORMANCE GUARANTEE TOWARDS GUARANTEE PERIOD:

The successful Bidder will be required to pay an amount equivalent to 5 % of total System

cost. Please refer clause no.: 48 of General and commercial terms and conditions of Tender

6 PERFORMANCE GUARANTEE TOWARDS SUPPLY (SECURITY DEPOSIT):

The successful Bidder shall require to pay Security Deposit as per cl. No.: 48 of General and

commercial terms and conditions of Tender Document

7 In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the right to

consider or reject any or all the parties offer without assigning any reason thereof.

8 The Bidder are advised to submit their offers by on line through our service provider M/s (n)

Code Solutions before one day of the due date to avoid complication / dispute at later stage

9 Bidder are informed that their employee authorized in writing will only be allowed as their

“Authorized Representative” for all purpose to deal with PGVCL in respect of this Tender

Document. Non-employee cannot deal/shall not be allowed to deal with the Company.

10 It is proposed to have integrity pact, to have best business practices in an atmosphere of trust

to provide goods & services for the ultimate benefit of the society and Nation. PGVCL

management desires to have an integrity pact attached herewith to be confirmed by Bidder.

However this document is voluntarily and does not have any legal binding.

11 Letter of Award : - After finalization of this Tender Document and shortlisting of offers, a LOA

will be issued by PGVCL.

12 REFUND OF EMD : -

a) Earnest Money Deposit (EMD) of all unsuccessful bidders shall be released on

finalization of Tender.

The EMD paid by the successful bidder shall be refunded upon payment of the Security

Deposit (SD). In case of non-submission of Security Deposit, the EMD will be forfeited.

13 The bid which is not opened due to any reason/s in that case the same will not be returned to

the Bidder in any case / Circumstances, however the same shall be at the discretion of

Sign and Seal of the bidder Date and Place Page 22 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

PART-D: CHECK LIST

TO BE UPLOADED IN Online mode only

To ensure that your offer submitted to PGVCL is complete in all respects, please go through the

following checklist uploaded in technical stage of online with your offer:

Sr. Description (Submitted / up loaded) (Yes/

A) Documents of “EMD & Tender fee ” upload in preliminary stage

Document of Tender Fee and EM payment must be uploaded in preliminary

(B) Following documents are uploaded in Technical Stage online Mode “Technical

Offer Documents”

1 Certified Documents for establishing proof of fulfilling the ‘Condition of

Eligibility Condition’ as mentioned in the Techno -Commercial offer

evaluation para

2 All Annexures duly signed and filled with documentary support - for all

3 The copies of the orders and certificates for experience criteria (as per

Annexure-3) are kept in “To be uploaded in “Technical Stage” and

information uploaded in technical stage of on line Tender Document

4 The documents related to Annexure-4 are uploaded in technical stage of

online Tender Document & kept in “To be uploaded in “Technical Stage”.

5 List of Orders executed including supplies made / status of supply of pending

orders etc. to GUVNL or their subsidiary companies viz.

MGVCL/DGVCL/UGVCL/PGVCL/GETCO/GSECL and other Govt. dept., other

DISCOM/ SEB of India, Pvt. firms, for the Tender Documented items, duly self-

attested are kept in “To be uploaded in “Technical Stage”.

6 The copies of registration with GSTIN Number of Gujarat state, Permanent

Account Number (PAN), EPF registration no. is uploaded in “Technical Stage”

PAN card and GST certificate should be self-certified

7 Import-Export Code Certificate (if register) is “To be uploaded in “Technical

8 Notarized Copy of BIS License (if applicable) is “To be uploaded in “Technical

9 For Turnover and Net worth of company for last three financial year,

Practicing CA certificate attached & uploaded online)

(Annexure-8), Audited Annual A/c of last 3 years certified by C.A.

10 Name & address of dealers / distributors / service stations if any in Gujarat along

with copy of agreements are kept in “To be uploaded in “Technical Stage”.

11 The required details and documents (as per Annexure-12) and other

documents, broachers, technical details are kept in “To be uploaded in

Technical Stage”.

Sign and Seal of the bidder Date and Place Page 23 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

12 Notarized copy of power of Attorney in favour of a person authorized to sign

Tender Documents

13 Copy of Tender Document and its amendments if any of this Tender Document

with sign and official seal on every page, and “To be uploaded in Technical

14 List of Partners/Directors

15 List of Required machinery for manufacture Tender Documented Item

16 List of Testing Facility

17 Quality Assurance Plan

18 Yearly Production Capacity of each Tender Documented Item

(C) All online Annexures and price offer are filled up properly in e-Tender

Sign and Seal of the bidder Date and Place Page 24 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

PART-E: INTEGRITY PACT OUR ENDEAVOUR

PGVCL’s COMMITMENT PARTY’s COMMITMENT

To maintain the highest ethical standards in

Not to bring pressure recommendations from

● business and ●

professional outside PGVCL to influence its decision

Not to use intimidation, threat, inducement or

Ensure maximum transparency to the

● ● pressure of any kind on PGVCL or any of its

satisfaction of stakeholders

employees under any circumstances

To ensure to fulfill the terms of

agreement/contract and to consider To be prompt and reasonable in fulfilling the

objectively the viewpoint of parties contract, agreement, legal obligations

To ensure regular and timely release of To provide goods and/or services timely as per

● payment on due dates for work done ● agreed quality and specification at minimum

To ensure that no improper demand is

To abide by the general discipline to be

● made by employees or by anyone on our ●

maintained in our dealings

To give maximum possible assistance to all

the vendors / Suppliers / Service Providers

● and other to enable them to complete the ● To be true and honest in furnishing information

contract in time

To provide all information to

Not to divulge any information, business details

supplier/Agencies relating to contract/job

available during the course of business

● which facilitate him to complete the ●

relationship to others without written consent

contract/job successfully in time

To ensure minimum hurdles to vendors Not to enter into

/suppliers / Agencies in completion of carter/syndicate/understanding whether

agreement /contract/work order formal/non-formal so as to influence the price

Sign and Seal of the bidder Date and Place Page 25 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

GENERAL AND COMMERCIAL TERMS AND CONDITIONS

In the deed of agreement / Offer, unless the context otherwise requires, PGVCL shall mean The Chief

Engineer (Project and R&C) or his representative of the PGVCL and shall include his successors and

The Bidder shall be deemed to have carefully examined all the papers, drawings, etc. attached in the

Tender Document. If Bidder has any doubt as to the meaning of any portion of any condition /

specification, etc. he shall before submitting the offer seek clarification from PGVCL so that such

doubts are removed.

No deviation in specification shall be allowed and PGVCL’s decision shall be final. The technical

scrutiny committee of PGVCL shall evaluate the techno-commercial view of the Tender Document.

PGVCL reserves the right to open or not to open the price offer of the Bidder on the basis of their past

performance of their supplied materials.

1. Tender Document should be in two offers.

a) Techno – Commercial Offer (Online) documents as listed in Schedule-A of Tender Document,

to be uploaded on-line as per tender condition. (Original EMD & Tender Document fee, If

Applicable) as mentioned in Cl. No. 3A & documents as listed in Schedule-A of Tender

Document, to be uploaded in Online Mode as per Cl. No.3B of “PART-C- the schedule-A-

NOTE:IMPORTANT”.

b) Price Offer (Online mode only) for Tender

2. Incomplete offers and amendments and additions to offers after opening of the offers will be

ignored out rightly.

3. The price bid of those bidders who are techno-commercially qualified shall only be opened.

4. The Bidder shall be required to obtain the certified electrical contractor certificate in the name of

the bidder from the Chief Electrical Inspector, Govt. of Gujarat and shall have adequate number/s

of certified electrical supervisor certified by the Chief Electrical Inspector. Such certificate is not

mandatory at the time of bidding. However, the successful bidder shall have to produce the same

prior to the order. I.e. the successful bidder shall not be considered if he/she is unable to submit

the certified electrical contractor certificate prior to order.

5. PRICE EVALUATION and Selection of agencies for Empanelment:

(A) Prices Evaluation: -

The Project cost shall be inclusive of supply of solar modules and all BoS (Balance of System)

including invertors, mounting structure, AC DC cables in RPVC conduit, ACDB, DC DB, earthing,

Lightning Arrestor, SPD, Fuse, Switches, etc., as per requirement on various location of various

office building of PGVCL mentioned in Annexure-A. No any differential/additional Charges will be

reimbursed on account of BoS. The bidder may visit the office location if he desires for taking the

stock of condition of rooftop of building.

Sign and Seal of the bidder Date and Place Page 26 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

The bidder shall quote rate Rs. Per Wattp (Wp) applicable for the complete project capacity

essentially covering - Supply, Installation, testing and Commissioning with 5 year CMC of Grid

Connected Solar Photovoltaic Systems of Various Capacity on PGVCL’s various Office Buildings.

The rate quoted per Wattp (Wp) for and SPV capacity up to 50 KW should be with inclusive of

taxes as per break-up showing in the price bid. No rate revision under this tender will be

allowed in any circumstances. Break-up of the rate shall be given as per the price bid.

PGVCL will issue separate letter to GEDA for requirement of documents in registration The

applicable fees for registration of project at GEDA and charges for connectivity, Bidirectional

net-meter, meter testing charge, SMC BOX, etc which shall be paid by the bidder, and to be

claimed by the bidder, which will be paid Separately by PGVCL to the bidder along with bill

payment. The Bi-directional Meter and Generation Meter will be provided by PGVCL.

The scope of regular cleaning of the modules for five years shall also be in the scope of Bidder.

The arrangement of required water etc for regular cleaning of the modules shall be in the scope

of the Bidder. PGVCL will provide the source of the water at ground level and point of supply

for electricity for lifting of water from ground to terrace for cleaning.

The Bidder shall submit online Price Bid. Only online price bids shall be considered for

evaluation, any offline submission shall be treated as non-responsive and shall be summarily

BIDDERS ARE INFORMED TO TAKE NOTE THAT, THEY SHALL REQUIRE TO QUOTE THE

RATE PER WATT (Wp) Only, in the price bid and mention the GST rate as applicable for

complete project cost including Supply, Installation, testing and commissioning with

CMC as mentioned in this tender.

All bids will be evaluated on Price Rate in Rs. per Wp basis for the SPV System (up to

KW capacity) incl. of total system cost, its installation, commissioning, transportation,

insurance, five years CMC as per tender terms and conditions as mentioned for ranking

The rates quoted by the Bidder will be inclusive of GST, Work Contract Tax, welfare cess or

any other taxes applicable to such work. Any escalation in such taxes/ levies during the

tenure of the offer/ Empanelment will not be paid by Consumers and Bidders are advised

to take in to consideration any such escalations in the prevailing taxes/levies/duties. In no

circumstances, escalation in the prices will be entertained.

Methodology to discover the price for empanelment will be at the sole discretion of the

PGVCL. The decision of PGVCL for selection/ shortlisting of agencies for empanelment shall

be final and binding on all the Agency.

(B) Criteria for Ranking and Shortlisting Agencies for Empanelment:

a. Price ranking will be done considering least quoted price in Rs. per Wp as

mentioned in the on line price bid

Sign and Seal of the bidder Date and Place Page 27 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

b. In any case, the Empanelment shall not be made if any agency does not fulfil

the requirement of all criteria and does not agree to match their price with

discovered price.

(C) ALLOTMENT OF CAPACITY

a) The successful Bidders shall require to do execution of the installation of the Solar

PV systems as per the quantity (capacity in KW) allotted to them by PGVCL.

b) In case, the commissioning of the Solar system is not carried out within the

specified time limit without any acceptable cause of delay, in such case the

capacity allotted to the bidders will be transferred to other bidders.

c) Capacity in KW allotted out of the offered capacity by the Agency is required to be

executed by him, failing which the Agency will be stop deal.

d) Quantity Distribution(KW): - Heavy weightage will be given to L1 bidder based on

quoted rate for quantity allocation.

e) The Agency shall require to submit the Security Deposit amounting to 10% value

of the order value.

6. Bidder Qualification and Eligibility Criteria:

Preliminary bid evaluation: -

PGVCL will first perform the preliminary bid opening for tender fee and Bid security. Technical

bids of those bidders will be opened who are qualified in the preliminary bid. Bidders who have

paid the Tender fee and EMD as per the tender terms and conditions will qualify for the Technical

bid evaluation stage.

Technical Bid stage

(A) Eligible Entity:

The Bidder shall be either

a body incorporated in India under the Companies Act, 1956 or 2013 including any

amendment thereto Or

The Bidders should be a Limited Liability Partnership firm Or

The Bidders should be a Proprietor firm Or

The Bidders should be a Partnership firm

(B) Technical Experience Eligibility Criteria:

The Bidder shall have designed, supplied, installed & commissioned Grid connected Solar

PV Power Projects having aggregate total capacity not less than 0.5 MW during last three

years of any sector (i.e. ‘2023-24 to 2025-26’) which shall have been commissioned prior

to submission of bids. Vendor must upload scanned copy of the Commissioning certificate

and Work order/ Contract/ Agreement/ from the Client/ Owner shall be submitted.

(C) Financial Eligibility Criteria

Turnover: - Average Annual Turnover of the bidder for the last 3 financial years shall be

minimum Rs. 3.00 Crore.

Sign and Seal of the bidder Date and Place Page 28 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Net worth :- The Bidder must have positive net worth in all last three financial years.

The last 3 financial years for Turnover and positive net worth for above mentioned criteria

shall be (i.e. ‘2022-23 to 2024-25’ or ‘2023-24 to 2025-26’) with Provisional financial

including balance sheet and profit and loss account sheet with CA certified UDIN No.)

To evaluate the above financial criteria, the company shall have been established before

For the purposes of meeting financial requirements, only unconsolidated audited annual

accounts shall be used. Bidders shall furnish documentary evidence as per the Format-8

(online mode), duly certified by Authorized Signatory and the Statutory Auditor /

Practicing Chattered Accountant of the Bidding Company in support of their financial

capability. Audited Annual A/c (Balance sheet and profit and loss account) of last 3 years

certified by C.A. is to be uploaded (Original Documents).

(D) Bidder should have valid PAN & GST registration certificate of State of Gujarat.

(E) Relationship with employee of PGVCL :- “Every bidder should, at the time of submission of

bid, give a declaration as under. “If in any Bidder Company/ firm, the interest (i.e.

Shareholding in company and share in partnership firm) of any employee of the tendering

Company or his/ her relative as defined in Section 2(77) of the Company’s Act. 2013 is 10% or

more, the tendering Company will not deal with such Company/ Firm at all. Tenderer

therefore, must specifically disclose this fact in his technical Bid. Nondisclosure of such facts

would immediately disqualify the tenderer for further dealing with the tendering Company.”

The Bidder shall require to give declaration in Annexure–5.

(F) Minimum Offered Capacity:-

The bidder shall require to offer the total aggregate capacity in ANNEXURE-11 subject to

the offered capacity shall not be less than total tender capacity shall require to be offered

in ANNEXURE-11. If any bidder has offered less than total tender quantity, his bid shall be

treated as non-responsive and the bid shall be disqualified for further evaluation.

7. PRICE Bid stage:

The On-line Price bids of only those bidders who qualify the ‘Bidder Qualification and Eligibility

Criteria’ shall be considered opening of the price bid and further evaluation.

If only single bid is received and no competition is found, then decision of the PGVCL for

consideration of the bid will be final.

The PGVCL shall have full powers to undertake negotiations with the bidder.

8. PROJECT QUANTITY/ CAPACITY:

The project is required to be completed for on the various office buildings for different

capacity estimated for SPV System as mentioned in the attached Annexure –A. The capacity

may vary depending upon actual available area and PV Module technology at the time of

9. PROJECT Commencement and Commissioning period: -

Sign and Seal of the bidder Date and Place Page 29 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

The total period of supply, installation, testing and commissioning from Application

Registration in GEDA to commissioning is 30 days from the date of issue of LOA.

10. PENALTY towards execution of order:

The Supply, Installation, testing & commissioning of complete ordered systems at sites to be

completed within above time frame.

In case of delay in commissioning of any System at office building, penalty @ 1/2% per week or

part thereof plus applicable taxes (if any) on the total order value subject to a maximum of

10% of total order value plus applicable GST and cess would be levied.”

This excludes delay in the completion of the work due to unforeseen reasons beyond the control

and without fault and negligence of the Bidder including (but not restricted to) act of God or

public anomie action of Government in its sovereign capacity, floods, epidemics, strikes, lockouts,

fires and accidents. In the event of any of the aforesaid contingencies PGVCL may be promptly

kept informed by the Bidder by e-mail / followed by confirmation in writing with documentary

proof within fifteen days of commencement and cessation of Force Majeure circumstances.

Under such circumstances reasonable extension of time shall be granted by PGVCL. Application

for such extension must be made after completion of work as per agreement. In the event of

termination of the agreement, PGVCL shall be at liberty to get the remaining part of the work

done through any other Bidder / Bidder at the risk and cost of successful Bidder and in the

manner and on the terms it thinks proper. If the cost of executing the work as aforesaid shall

exceed the balance due to the Bidder, and the Bidder fails to make good the deficiency, PGVCL

may recover it from the Bidder in any lawful manner.

11. The Bidder shall have to comply with all rules, regulations, laws and bylaws enforced by local and

State Govt. and also the organization in whose premises the work has to be done.

12. The Bidder shall not, without consent in writing of PGVCL, transfer, assign or sublet the work

under this contract or any substantial part thereof to any other party.

13. If the Bidder neglects to execute the work with due diligence and expedition or refuses or

neglect to comply with any reasonable orders within two days of notice given in writing to the

Bidder and if he fails to comply with the notice, then in such a case PGVCL shall be at liberty to

get the work or any part of it, executed through any other Bidder / Bidder at the risk and cost of

successful Bidder and in the manner and on the terms it thinks proper. If the cost of executing

the work as aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to make

good the deficiency, PGVCL may recover it from the Bidder in any lawful manner.

14. PGVCL shall have at all reasonable time access to the works being carried out by the Bidder

under this contract. All the works shall be carried out by the Bidder to the satisfaction of PGVCL.

15. Arbitration:-

Following standard Arbitration Clause shall become operative post award of contract to the

successful Bidder.

Amicable Settlement

Sign and Seal of the bidder Date and Place Page 30 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Any dispute, difference, controversay or claim between the parties arising out or relating to

this contract with reference to the construction, interpretation, breach, termination or validity

thereof (hereinafter referred as “the Dispute”) shall, upon the written request of either Party

be referred to the authorized representatives of the Disputing Parties for Resolution. The

Authorized representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

If the Parties fail to amicably resolve the disputes or differences or contrary claims as indicated

herewith in clause GCC 45.1, arising under or in connection with the present works contracts,

whether pertaining to works contracts alone or works and procurement both, the same shall

be referred to arbitration under the Gujarat Public Works Contracts Disputes Arbitration

Tribunal Act,1992.

16. PGVCL may at any time by notice in writing to the Bidder either stop the work altogether or

reduce or cut it down. If the work is stopped altogether, the Bidder shall only be paid for work

done and expenses legitimately incurred by him as on preparation of the execution of the work

up to the date on which such notice is received by him. Such expenses shall be assessed by

PGVCL whose decision shall be final and binding on the Bidder. If the work is cut down the Bidder

shall not be paid for the work as so cut down, but in neither case shall be paid any compensation

what so ever for the loss or profit which he might have made if he had been allowed to complete

all the work included in the contract.

17. Guarantee and CMC:

The Grid connected Solar Photovoltaic System for the project supplied, installed and

commissioned shall be guaranteed by Bidder for a minimum period of 5- years from the date

of successfully commissioning of the last system, in regard to quality of design, material,

workmanship, quality of process/ manufacturing, performance, efficiency, installation, etc.

In the event any defect is found or developed in the system within guarantee period, shall be

rectified/replaced by Bidder at his own expense promptly.

In case the defects are not rectified within 2 (Two) days of the receipt of the complaint by

Bidder, PGVCL shall have full liberty to rectify such defect or undertake such repairs as may

be necessary to restore the system in working condition at the risk and cost of Bidder.

The expenditure so incurred by PGVCL shall be deducted from Bidder’s pending claims,

security, etc. and if necessary may be recovered in other mode provided under the law. In

the event of failure of the complete system, if necessary, the whole system shall be replaced

by Bidder promptly.

(b) CMC: - Comprehensive Maintenance Contract for 5 years: (Resolving Complaints related to

defects/ non-working / poor performance of the system)

This Tender Document cover Five-year Comprehensive Maintenance Contract under the

scope of Bidder.

The Five-year comprehensive Maintenance Contract shall include comprehensive on-site

guarantee and warranty for all materials and components of the system under the project as

Sign and Seal of the bidder Date and Place Page 31 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

mentioned above in Para no 16(a).

During this CMC period Bidder has to repair/replace the defective part/s or the material/s or

any or all Components of the System to make it in working condition without loss of

performance or degradation in efficiency and without compromising safety aspects free of

cost within 48 (Forty eight) Hours of time limit as soon as the complaint is received from the

PGVCL. Also Bidder has to undertake regular/periodical preventive maintenance of the

system to avoid any future fault in the system and to improve the solar yield.

During the CMC period, the inverter monitoring, monitoring and controlling, shall be done

by Bidder. Hence necessary reports shall be submitted by the Bidder in the soft/hard copies

periodically to the concern authority of the PGVCL as and when asked.

a) Logging of complain:

The record of each and every complaint received and resolve with down time and up

time shall have to be maintained by Bidder in register as well as computer based

software and shall have to be submitted to PGVCL office In each quarter.

b) While doing repairing or rectification work, Bidder’s technician or any person is not

authorized to work on PGVCL’s electric line of 11 KV and LT having potential danger of

(C) Generation Guarantee:

The Bidder shall provide a minimum generation guarantee corresponding to a capacity

utilization factor (CUF) of 19% (the “Guaranteed CUF”) with respect to the AC capacity of

This Guaranteed CUF shall be calculated on an annual-basis and shall be verified by the

PGVCL at the end of each year during the 5 year guarantee period.

1% degradation in guaranteed CUF every year-on year basis for Five year will be considered.

In case of Guaranteed CUF is found below 19% than PGVCL shall recover an amount at the

rate of Rs. 3.00 +Applicable GST per kWh from Bidder for such shortfall at the end of the

contract year to compensate the same.

Periodical maintenance:

The record of down time and up time and periodical maintenance at least in every quarter

shall have to be maintained by Bidder in register as well as computer based software and

shall have Mandatorily to be submitted to PGVCL Circle office at the end of every Quarter.

Non submission of the report shall be considered as “Breach of Contract” and shall attract

punitive actions like encashment of PBG will be applicable and the decision of PGVCL shall be

final in this regard.

Sign and Seal of the bidder Date and Place Page 32 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Notices, Statements and other communications sent by PGVCL through registered post or e-mail

or fax to the Bidder / Bidder at his specified address shall be deemed to have been delivered to

18. The work shall be carried out by Bidder with prior approval of PGVCL, Work carried out without

PGVCL’s approval shall not be accepted and the PGVCL shall have right to reject it. No payment

will be made for it.

19. All equipment / materials shall be suitably packed for transport / carriage at site and outdoor

storage during transit. The Bidder shall be responsible for any damage to the equipment during

transit and he shall replace such damaged equipment immediately to adhere to the project

completion timelines.

20. The cases containing easily damageable material shall be very carefully packed and marked with

appropriate caution symbols i.e. 'FRAGILE, HANDLE WITH CARE' etc. The contents of each

package shall bear marking that can be readily identified from the package list and packing shall

provide complete protection from moisture, termites and mechanical shocks during shipment /

transportation to site. Adequate protection must be provided for outdoor storage at site in

tropical humid climate, wherever necessary proper arrangement for attaching signs for lifting

shall be provided and all packages clearly marked with gross weight, signs showing 'UP' and

'DOWN' sides of boxes, contents of each package, order no. and date, name of the

plant/equipment to which the material in the package forms the part of, and any handling and

unpacking instructions considered necessary. The Bidder without any extra cost shall supply any

material found short inside intact packing case. The Bidder shall ascertain prior to shipment,

from concerned authorities, the transport limitations like weight and maximum allowable

package size for transportation. All packing cases and packing material shall become the

property of the purchaser.

21. Bidder shall provide one copy of the instruction manual and routine maintenance manual in

English & Gujarati with each item supplied or installed to PGVCL. These manuals should contain

all the relevant details and drawings required for proper maintenance of the system supplied or

22. Photographs: Bidder has to submit the photograph of the engineer in charge standing or his

representative at the site of the Solar PV plant installed in this project covering Solar PV Plant,

with name of the Consumer, Consumer number, and capacity of the PV plant and date of

Bidder shall not display the photograph of the work and shall not take advantage through

publicity of the work without written permission of PGVCL.

23. Conditional Tender Document shall not be accepted.

24. Any other item not specifically mentioned in the specifications but which are required for

Supply, Installation, Testing and Commissioning of Distributed Grid connected Solar PV plants

for the project are deemed to be included in the scope of the specification as per relevant and

latest IS, IEC, MNRE guidelines and specified by PGVCL unless specifically excluded.

Specification of all the items covered under this Tender Document is given separately. However,

if any item is left out, standard specification of relevant and latest IS, IEC, MNRE and specified

by PGVCL will be applicable for the same.

Sign and Seal of the bidder Date and Place Page 33 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

25. Approval from the Electrical Inspector:-

It shall be the responsibility of the Vendor to obtain the approval of the Distributed Grid

Connected Solar PV Plants from the concerned Electrical Inspector for Each project having

capacity above 10 KW.

26. AMENDMENT OF TENDER DOCUMENT

At any time prior to the deadline for submission of offers, PGVCL may, at its own discretion

modify /add/delete/change the offering documents by amendments.

The amendment will be notified on Website. PGVCL will bear no responsibility or liability arising

out of noncompliance of the same in time or otherwise.

In order to afford prospective Bidder’s reasonable time in which to take the amendment into

account in preparing their offers may at its discretion, extend the deadline for the submission

Such amendments, clarification etc. shall be binding on the Bidder and will be given due

consideration by the Bidder before they submit their offers and invariably enclose such

documents as a part of the offer. All such amendments will be considered as part of Tender

27. REJECTION OF TENDER DOCUMENT:

The Bidder is expected to examine all instructions, terms, conditions, schedules and other

details called for in this specification and keep himself fully informed about all which may, in

any way, affect the work, or cost thereof. Failure to furnish the required information or

submission of Tender Document not as per the specification will be at the Bidder’s risk and may

result in rejection.

The offer may be rejected in case the offering schedules / annexure are not filled / partially

filled and if particulars are not given in format prescribed in the Tender Document documents.

Further, the offer may summarily be rejected if it contains conditions with regard to:

a. Deviation / Addition / Alternations / Omissions in offered documents.

b. Deviation and contradictions to the terms and conditions specified in this Tender

c. Offer with any change suggested in price pattern will be out rightly rejected.

d. Revision of prices or any commercial terms affecting the price after opening of technical

offers shall not be considered and will be ignored.

28. PGVCL’s RIGHTS:

PGVCL reserves the right to terminate the contract or part thereof at any time giving 01 (One)

months’ notice of Termination or the reasons thereof. Bidder/s will not be entitled for any

compensation / damages / losses, whatsoever, on account of such termination of the Contract.

Sign and Seal of the bidder Date and Place Page 34 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

PGVCL will be entitled to deduct directly, from the bills to be paid to Bidder, any sum or sums

payable by him and which sum/sums due to Bidder or the PGVCL is required to pay as a

principal employer on account of Bidder’s default in respect of all liabilities referred to.

The Bidder shall specifically note that any overwriting or corrections or manuscript in the offer

shall be ignored and will not be considered authentic unless same are signed and Bidder's

Stamp / Seal is affixed.

In case of any doubt or interpretation of the terms and condition, the decision of the Chief

Engineer (Project and R&C), Paschim Gujarat Vij Company Ltd., Rajkot will be final and binding

to the Bidder and no dispute in this regard will be entertained.

PGVCL reserves the right to accept any offer or reject any or all Tender Documents or cancel /

withdraw or re invitation to offer without assigning any reason. Such decision of the PGVCL

shall not be subject to question by any Agency and the PGVCL shall bear no liability whatsoever

for such decision.

PGVCL has right to make minor changes / modifications in the Technical & Site condition

matter. In such matter decision of The Chief Engineer (Project and R&C) of PGVCL shall be final

and binding to Bidder to carry out work accordingly.

29. LANGUAGE OF THE TENDER DOCUMENT:

All information in the offer shall be in English. Information in any other language shall be

accompanied by its translation in English. Failure to comply with this may disqualify the offer. In

the event of any discrepancy in meaning, the English language copy of all documents shall

govern. Notarized copy of certificate / documents provided in Hindi / Gujarati will be accepted.

30. LOCAL CONDITIONS:

It will be imperative on each Bidder to fully acquaint himself of all local conditions and factors

which may have any effect / bearing on the execution of the works covered under this Tender

Document. PGVCL shall not entertain any request for clarifications from the Bidder, regarding

such local conditions, post award of contract.

It must be understood and agreed that such factors have properly been investigated and

considered while submitting the Tender offer. No claim for financial adjustment to the contract

awarded under this Tender Document will be entertained by the PGVCL. Neither any change in

the time schedule of the contract nor any financial adjustments arising thereof shall be

permitted by the PGVCL, which are based on the lack of such clear information or its effect on

the cost of the works to the Bidder. The Bidder can take few visits of locations of different area

to get acquainted with local conditions, if required.

31. PRICE BASIS CURRENCIES AND PAYMENTS:

Bidder shall indicate offer prices in Indian Rupees only.

32. EFFECT AND VALIDITY OF TENDER DOCUMENT:

The submission of any offer connected with this Tender Document shall constitute an

agreement that the Bidder shall have no cause of action or claim, against PGVCL for rejection of

Sign and Seal of the bidder Date and Place Page 35 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

their offer. PGVCL shall always be at liberty to reject or accept any offer or offers at its sole

discretion and any such action will not be called into question and the Bidder shall have no

claim in that regard against the PGVCL.

The offer should be kept valid for a period of 120 days from the date of opening of Technical

offer/s. PGVCL may ask for extension in validity period. The Bidder will be at liberty to accept it

33. SIGNING OF CONTRACT:

Bidder will prepare the contract agreement as per the Performa enclosed at Appendix in this

Tender Document and the same will be executed within total 7 days of issue of letter of

acceptance and before placement of order.

34. JURISDICTION OF CONTRACT:

The laws applicable to the contract shall be the laws in force in India. The court at Rajkot

(Gujarat) shall have exclusive jurisdiction in all matters arising under this contract.

35. COMPLETION OF CONTRACT:

Unless otherwise terminated under the provisions of any other relevant clause, this contract

shall be deemed to have been completed on the expiry of the Comprehensive Maintenance

during guarantee period.

36. SECURITY (Responsibility of Bidder):

Bidder shall have total responsibility for all equipment and materials in his custody/stores,

loose, semi-assembled and/or erected by him at site. Bidder shall make suitable security

arrangements including employment of security personnel to ensure the protection of all

materials, equipment and works from theft, fire, pilferage and any other damages and loss up

to commissioning of the system.

37. PROTECTION OF PROPERTY AND BIDDER'S LIABILITY:

The successful Bidder shall be solely responsible for any damage resulting from his operations

up to commissioning and handing over of the system. He shall also be responsible for

protection of all persons including members of public and employees of the respective PGVCL

and the employees Bidder and sub-Bidder and all public and private property including

structures, building, other plants and equipment and utility either above or below the ground

up to commissioning and handing over of the system.

The successful Bidder will ensure provision of necessary safety equipment such as barriers,

signboards, warning lights and alarms, etc. to provide adequate protections to persons and

property. The successful Bidder shall be responsible to give reasonable notice to the Engineer

and the Employer of public or private property and utilities when such property and utilities are

likely to get damaged or injured during the performance of his works and shall make all

necessary arrangements with such employers, related to removal and / or replacement or

protection of such property and utilities.

38. WORK & SAFETY REGULATIONS:

Sign and Seal of the bidder Date and Place Page 36 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Bidder shall ensure proper safety of all the workmen, materials, plants and equipment

belonging to him or to others, working at the site. Bidder shall also be responsible for provision

of all safety notices and safety equipment required both by the relevant legislations and the

engineer, as they may deem necessary.

All equipments used in construction and erection by Bidder shall meet Indian/International

standards and where such standards do not exist, Bidder shall ensure these to be absolutely

safe. All equipments shall be strictly operated and maintained by Bidder in accordance with

manufacturer's operation manual and safety instructions and as per guidelines / rules of the

PGVCL in this regard.

The successful Bidder shall provide suitable safety equipment of prescribed standard to all

employees and workmen according to the need.

The successful Bidder shall not interfere or disturb electric fuses, wiring and other electrical

equipment belonging to the PGVCL under any circumstances, whatsoever, unless expressly

permitted in writing by the PGVCL to handle such fuses, wiring or electrical equipment.

In case any accident occurs during the construction / erection or during guarantee period of

years for the activities undertaken by Bidder thereby causing any minor or major or fatal injury

to his employees / labourer due to any reason, whatsoever, it shall be the responsibility of the

successful Bidder to promptly inform the same to the Engineer in charge of concerned Sub

Division/Division/Circle of PGVCL in prescribed form and also to all the authorities envisaged

under the applicable laws. For any fatal / nonfatal accident to human or animal or any mishap

within area of installation due to mishandling or reason whatsoever attributable to Bidder at

the time of commissioning of Solar photovoltaic plant system, successful Bidder has to pay

compensation as provided under the relevant applicable Act.

The successful Bidder shall follow and comply with the employer's safety rules relevant

provisions of applicable laws pertaining to the safety of workmen, employees, plant and

equipment as may be applicable from time to time without any demur, protest or contest or

reservations. In case of any discrepancy between statutory requirement and employer's safety

rules referred above, the latter shall be binding on the successful Bidder unless the statutory

provisions are more stringent.

It will be the successful Bidder's sole responsibility to take the materials up to the installation

39. HANDING OVER ASSET:

After successful installation, commissioning, testing with UAT of complete system, the asset is

to be handed over to the concerned engineer in-charge of the PGVCL. The handing over note

covering the details of all the materials used and total work executed must be signed jointly by

the Bidder and the PGVCL’s Engineer in-charge. The copy of handing over note is required to be

submitted by the successful Bidder at the time of final bill for release of payment.

The Bidder agrees to defend, indemnify and hold harmless the PGVCL, its officers, directors,

consultant, agents, employees and affiliates (and their respective officers, directors, agents and

employees) from and against any and all claims, liabilities, actions, demands, judgments, losses,

costs, expenses, suits, actions and damages arising by reason of bodily injury, death or damage

to property sustained by third parties that are caused by an act of negligence or the willful

misconduct of the Bidder, or by an officer, director, sub-Bidder, agent or employee of the

Sign and Seal of the bidder Date and Place Page 37 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

41. REPEAT / ADDITIONAL ORDERS:

PGVCL’s reserves the right to place repeat orders / additional orders in case of exigency only.

The reason for exigency shall be appropriately recorded. In special circumstances PGVCL’s

reserves the right to place repeat order / additional order up to 100% quantity mutually agreed

42. TERMINATION OF CONTRACT:

In case, the supplier fails to deliver the stores / materials / equipment or any consignment

thereof within contractual period of delivery or in case the stores are found not in accordance

with prescribed specification, PGVCL’s reserves the right to terminate the contract OR PGVCL

shall exercise its discretionary power either:

(a) In case material is not found as per specification, PGVCL has right to seek replacement of

the same material without any incremental cost to PGVCL’s.

(b) To purchase from elsewhere after giving due notice to the supplier on account and at the

risk & cost of the supplier such stores not so delivered or other similar description without

cancelling the contract in respect of the consignment not yet due for delivery

(c) to cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of PGVCL’s shall be

final. In the event of action taken under clause (b) or (c) above, the supplier shall liable to pay

for any loss which PGVCL may sustain on that account but the supplier shall not be entitled to

any saving on such purchases made against default.

The decision of PGVCL’s shall be final as regards the acceptability of stores supplied by the

supplier and PGVCL shall not be required to give any reason in writing or otherwise at any time

for rejection of the stores.

Further, “PGVCL’s reserves the right to terminate the Contract (i.e. Purchase order) at any

time, without assigning any reasons, whatsoever, by giving a notice period of TWO

month from the date of Notice of termination of the Contract. Suppliers will not be entitled for

any compensations / damages / losses, whatsoever, on account of such termination of the

43. GUIDELINES FOR BIDDER:

1. It is mandatory for Bidder to submit the valid test report of SPV Modules and grid tie

inverters with similar or larger capacity from MNRE approved laboratories before

2. The program implementation guidelines of the MNRE, as declared from time to time, for SPV

program shall be applicable and followed at all times.

3. The technical specification, scope of work for which Tender Document is invited are

furnished in Tender Document

Sign and Seal of the bidder Date and Place Page 38 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

4. The quantity mentioned in the Tender Document is only indicative and not final. Payment

will be done only for the actual quantity executed.

5. Bidder shall be responsible for overall project management, system integration and testing

to complete all criteria for successful functioning of the Grid connected Solar PV plant, but

not limited to the functions laid down in this documents.

44. SERVICE CENTRE

a) Bidder has to undertake to establish one no. of Service centre with necessary spare parts

and technicians in the PGVCL and shall have to provide the Registered Addressed and

Contact No. for the same to PGVCL.

b) Bidder has to undertake to perform regular visit of his technician with necessary spare

parts from the Service centre established for attending complaints and for doing regular

maintenance of the system installed.

c) The Service Centre should have adequately trained staff available for repair and

maintenance of Solar PV Systems, Inverters supplied and installed.

d) The service centre should be open for at least 8 hours per day and 7 days a week

excluding bank holidays.

e) Agencies need to have a dedicated mobile number which should be readily available

during its office hours and an e-mail ID for correspondence.

f) Bidder shall ensure that necessary spares are always available with the service centres to

provide necessary after sales service to the beneficiary

g) during the guarantee period.

45. LOA, SD & Agreement

a. The letter for Award will be issued by PGVCL upon finalization of the tendering and

price matching process and approval of the Competent Authority by e-mail and post.

b. The security deposit amounting to 10% of the awarded project cost is required to

be deposited by the bidder within 7 days from the date of issue of LOA failing which

the Letter of Acceptance will be treated as cancelled.

c. The Contract Agreement is also required to be signed by the Agency within 7 days of

the issue of the LOA

46. SECURITY DEPOSIT AND PERFORMANCE GUARANTEE:-

[Should be paid within 15 (Fifteen) days after receipt of LOA]

The successful Bidder will be required to pay an amount equivalent to 10 % of the value of the

order including taxes and duties as a Security Deposit for satisfactory execution of the ordered

complete system with validity of 120 days + one Month from the date of LOA.

The BG shall be from any Scheduled / Nationalized Banks (in a standard format prescribed by

PGVCL in Form-10) as notified vide finance department of Govt. of Gujarat GR no.:

EMD/4/2022/002/DMO dated 20/05/2022, FD/MSM/e-file/4/2025/2712/D.M.O. dated

Sign and Seal of the bidder Date and Place Page 39 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

01/04/2026 and further amendments, if any. (which is also available on PGVCL website under

downloads). CORPORATE GUARANTEES ARE NOT ALLOWED.

Further, for utilization of web base Bank Guarantee Repository system for Bank

Guarantees related transactions and to make smooth functioning of confirmation of Bank

Guarantees and to get the web base Bank Guarantee confirmation there is a pre-requisite

details are to be mentioned as under;

“While issuing bank Guarantee issuing applicant must mention receiver’s details as ICICI

Bank IFSC ICIC0000848 Branch Yagnik Road in Bank Guarantee text.“

In case, if the Bank Guarantee is furnished / submitted, it should have a clear one time validity

till the completion of the installation & commissioning of all the ordered system

Bank Guarantee for interim period will not be allowed. If by any reasons the supply &

commissioning period is extended, then supplier should undertake to renew the Bank

Guarantee at least one month before the expiry of the validity failing which PGVCL will be at

liberty to encash the same. CORPORATE GUARANTEES NOT ALLOWED.

In the event of awarding the order of additional quantity, the Bidder will be required to deposit

additional Security Deposit on prorate basis within two weeks of the issuance of LOA for the

additional order quantity.

No interest will be paid on the Security Deposit. Security Deposit shall be suitably extended time

to time as per requirement of PGVCL.

The BG towards SD shall be submitted within 7 days from the date of issue of LOA.

Further, any delay in submission of BG for I& C period beyond 7 days, PGVCL at its sole

discretion may cancel the allocated capacity and forfeit the EMD without entering into any

correspondence and this will be binding on the Tender Documenter. Such Vendors (who have

not submitted BG) shall be debarred from participating in DISCOMs of Gujarat State for future

tenders for a period as decided by PGVCL.

PERFORMANCE GUARANTEE TOWARDS GUARANTEE PERIOD:

Bidder shall require to pay the Performance Guarantee of an amount equivalent to 5% of

order value and be valid for 05 year + 3 months from the date of commission of the last

system. The Performance Bank Guarantee shall be released after completion of the O&M

period with the compliance of entire obligations in the contract.

Security Deposit will be returned on successful completion of the installation and

commissioning of all the ordered systems and only after the Performance Bank Guarantee 5 %

of the order value is furnished.

The Bidder will be allowed to convert the Bank Guarantee submitted towards SD in to

Performance Bank Guarantee (PBG).

If Agency are fail to comply with the O&M Guidelines as per Tender Documents it may lead to

encashment of performance bank guarantee and subsequently debarring blacklisting from the

future state/central Government tender.

Sign and Seal of the bidder Date and Place Page 40 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

47. Serial Number (identification mark) must be permanently marked on all major components of

the SPV systems. Metallic number plates with serial numbers duly riveted or fixed with strong

adhesive for non-metallic body, as approved by PGVCL, shall be fixed on each Inverter.

48. LOCATION OF INSTALLATION:

The Grid Connected Solar PV system is required to be installed at various locations of office

buildings in the jurisdictional area of PGVCL.

49. VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 120 days from the scheduled date of

opening of technical offers. In case finalization of the Tender Document is likely to be delayed,

the Bidder will be asked to extend the same without change in the prices or any terms and

conditions of the offer. If any change is made, original or during the extended validity period,

the offers will be liable for outright rejection without entering into further correspondence in

this regard and no reference will also be made.

Transit Insurance:

All the materials under the Solarisation part will be required to be supplied at site and shall

have transit insurance against all transit risks, such as damage, loss, theft, fire, etc. The

transit insurance period shall cover 60 days after the date of receipt of materials at

destination to enable PGVCL to check the stores fully. The cost of damaged, defective stores

materials will however be deducted from the bills of the suppliers and will be refunded only

after replacement thereof. It will be the responsibility of the supplier to lodge claim against

the insurance on receiving necessary advice from the consignee. Transit Insurance of the

material shall remain the responsibility of the Bidder till the time of Commissioning with

hand over the project.

(A) Goods and Service Tax (GST) :

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services. The amount and % of GST and Cess as

applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess

under GST Laws. GST Laws means IGST Act, GST(Compensation to the State for Loss of

Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary

You shall have to submit a C.A Certificate & duly authorized Signatory of successful Bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned

Authorities and if, any Refund, in respect of such GST and Cess , is claimed by you, it will be

immediately passed on to the COMPANY, without COMPANY making any specific Claim, for

the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST

and Cess is not mentioned clearly unless the Bidder has opted for Composition Scheme under

GST Act, which should be clearly indicated in the price offer. COMPANY may at its discretion

Sign and Seal of the bidder Date and Place Page 41 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

consider such offer with presumption of highest applicable rate of GST/Cess prevailing when

the price quoted is inclusive of GST and Cess.

If the Supplier/Bidder has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price offer shall be final and any additional GST will have

to be borne by the Tender Documenter. In no case additional amount towards tax or

otherwise will be paid / reimbursed to supplier/Bidder. Further Statutory Variation clause will

not be applicable in case of Supplier / Bidder has opted for Composition Scheme under GST.

Supplier/Bidder should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of Tender Document only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of GST rate, mis-

interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be

borne by the Supplier/Bidder. However, any refund received by the supplier / Bidder on

account of GST charged from the company; such refund shall have to be passed on to the

company, along with interest if any. Such refund along with interest needs to be passed on

suo-moto by the supplier / Bidder.

Further, the Company has a right to recover the amount of GST along with penal interest at

the rate of 15% per annum if GST charged is not paid / short paid to the government or fail

to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /

Bidder within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

(B)INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion

of any other additional item of their inputs / input services under the ambit of the Input Tax

Credit provisions under the GST Act , subsequent to the date of submission of the offer, the

same should be passed on to COMPANY and you should inform such changes to COMPANY

from time to time.

(C) STATUTORY DEDUCTION:-

statutory deduction will be made as per applicable rules & rates for TDS, Worker welfare

cess, or any other taxes applicable time to time etc. All other statutory liabilities towards this

contract will be on the part of Bidder.

Unloading of the materials at Locations shall be arranged by Bidder.

53. STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and Cess as

applicable or in the event of introduction of new tax/cess or cessation of existing tax/cess

subsequent to suppliers offer if it takes place within the original contractual delivery date will

Sign and Seal of the bidder Date and Place Page 42 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

be to COMPANY’s account subject to the claim being supported by documentary evidence.

However, if any decrease takes place after the contractual delivery date, the advantage will

have to be passed on to COMPANY.

Statutory Variation clause will not be applicable in case of Supplier / Bidder has opted for

Composition Scheme under GST.

54. PAYMENT TERMS:

a) 40% of the order value of delivered quantity of Solar PV systems at PGVCL’s site on

submission of necessary documents in triplicate at concerned Circle Office of PGVCL & after

on-site verification, inspection, by Deputy Engineer of concerned Circle/Division/Sub-

division of PGVCL and / or its authorized inspection agencies as per norms of PGVCL, for

which the claim is received.

Bidder should provide the bill of material for each system along with the delivery of system

to the concerned Superintendent Engineer circle. Payment will be made by PGVCL Circle

office after submission of challan, invoice in duplicate & Advance receipt to the concerned

Superintendent Engineer, Circle Office of PGVCL.

b) 50% of the order value against successful Commissioning of each Solar PV system.

Installation certificate duly signed by the Engineer in charge of the concerned Sub division

/Division/circle office, of PGVCL showing its installation date and performance to be

submitted along with invoice.

Bidder has to submit the Project Completion Report in the format (Proforma-A, Proforma -

B, Proforma-C) (Copy Enclosed-Appendix-3) along with photograph of the front view of the

proposed site and after system installed & commissioned by Bidder in same view while

claiming payment as per (B) mentioned above.

c) Balance payment of 10% of the order value and security deposit (10%) shall be made after

taking in to account the payment made under clause (a) & (b) above and against submission

of 5% of order value against Performance Bank Guarantee. (drawn on Nationalized Bank,

ICICI Bank, IDBI Bank and HDFC Bank as per the prescribed format attached with Tender

Documents, for submission of Bank guarantee, Banks to be allowed as per the latest GR of

Govt.) which should be valid for a period of 5 years from the date of completion of total

order & should be submitted to Corporate Office, PGVCL.

d) Security Deposit shall be released against submission of Performance Bank Guarantee.

Performance Bank Guarantee shall be submitted after completion of ordered quantity.

e) The supplier / Bidder / successful Bidder has to give Performance Bank Guarantee with

validity period of additional 01 (one) month i.e. more than actual Guarantee period of

months (depending upon product) to safeguard Company’s interest in case of any

eventuality happening on the last day of the Guarantee period after office hours of the

Bank or Bank holidays.

f) Supplier has to submit Project Completion Report in the proforma (in Proforma -A,

Proforma-B, and Proforma-C of Appendix-4) along with photograph before and after the

Sign and Seal of the bidder Date and Place Page 43 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

system installed & commissioned by them while claiming payment as per (b) mentioned

g) Supplier has to submit copy of Insurance policy while claiming payment as per clause (c)

mentioned above.

h) Payment will be made by the Circle Office /Corporate Office PGVCL.

i) In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc., PGVCL reserves the right to cancel the order without giving

reasons thereof and forfeit the security deposit and / or performance bank guarantee/s and

purchase the system under risk & cost of the supplier.

j) During site inspection by PGVCL’s staff / authorized representative, if the systems are

found to be not installed and false report of installation & commissioning is submitted to

PGVCL for claiming payment, PGVCL is empowered to take action(s) as deemed fit and or

forfeit Security Deposit and / or performance bank guarantee/s up to 100%.

k) Bidder are also required to quote rates inclusive of Comprehensive Maintenance during

guarantee period of five years for the systems. The rates quoted should be inclusive of

charges for providing routine maintenance services at to ensure smooth and satisfactory

performance of the system. Replacement of any components of the system is included in

the scope of work of maintenance at free of cost. As per the Appendix-2 format quarterly

report should be prepared and submitted to PGVCL after providing necessary services.

l) The Bidder should provide the bill of material for each system along with the delivery of

55. Conflict of Interest among Bidders/ Agents:

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s

interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) They receive or have received any direct or indirect subsidy/ financial stake from any of

c) They have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that

puts them in a position to have access to information about or influence on the bid of

another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by a bidder

in more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) In cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in

Sign and Seal of the bidder Date and Place Page 44 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

a particular tender enquiry. One manufacturer can also authorize only one agent/ dealer.

There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) A Bidder or any of its affiliates participated as a consultant in the preparation of the design

or technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units, or

more than one unit having common business ownership/ management, only one unit

should quote. Similar restrictions would apply to closely related sister companies. Bidders

must proactively declare such sister/ common business/ management units in same/

similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amende from time to time.

j) Every bidder should, at the time of submission of bid; give a declaration, that bidder shall

not have conflict of interest with other bidders for particular quoted item, as above.

Sign and Seal of the bidder Date and Place Page 45 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

TECHNICAL SPECIFICATIONS FOR GRID CONNECTED SPV SYSTEMS

The specifications of SPV systems, for which Tender is invited, are as under. The self-certified Test

Report(s) of each of the components/ systems mentioned shall be submitted before starting System

installation. To ensure optimum performance of the solar installation and its related safety aspects,

the provisions of the publication of GERMI on “Best Practices in Operation and Maintenance of Roof

Top Solar PV systems in India” published in May, 2018 be followed.

The proposed projects shall be commissioned as per the technical specifications given below. Any

short comings will lead to cancelation of order as may be decided by PGVCL. The specifications, in

the GERC Regulation on Net Metering shall also be applicable.

A Grid Tied Solar Rooftop Photo Voltaic (SPV) power plant consists of SPV array, Module Mounting

Structure, Power Conditioning Unit (PCU) consisting of Maximum Power Point Tracker (MPPT),

Inverter, and Controls & Protections, interconnect cables, solar meter, bi-directional energy meter

and switches. PV Array is mounted on a suitable structure. Grid tied SPV system is without battery

and should be designed with necessary features to supplement the grid power during daytime.

Components and parts used in the SPV power plants including the PV modules, metallic structures,

cables, junction box, switches, PCUs etc., should confirm to the BIS, IEC, or international

specifications, wherever such specifications are available and applicable.

Solar PV system shall consist of following equipment/components.

1. Solar Photo Voltaic (SPV) modules consisting of required number of Crystalline PV modules.

2. Inverter and Remote Monitoring System.

3. Module mounting structures.

4. Energy Meter.

5. Array Junction Boxes.

6. DC Distribution Box.

7. AC Distribution Box.

8. Protections – Earthing, Lightning, Surge.

10. Drawing & Manuals.

11. Miscellaneous.

a. SOLAR PHOTOVOLTAIC MODULES:

1.1.1 The PV modules and Solar Cell used should be made in India. Necessary documents in this

regards must be provided to PGVCL.

Violation of norms of Domestic Content Requirement (DCR) UNDER Solar PV projects will

lead to penalties and actions as mentioned in office memorandum of MNRE GOI vide letter

no. 283/2018-GRID SOLAR dated 20th February, 2018 as under:

a) Filing of criminal case under IPC 420 and related Sec.

b) Blacklisting f developers for period of 10 years

c) Forfeiting of relevant bank guarantee(s)

d) Disciplinary case against the Officers of concerned CPSU/ State Govt.

e) Any other action , in addition to those above

SPV Modules and Solar Cells must be used for this Scheme shall be domestically

manufactured as per MNRE’s requirement. The Agencies shall require to submit the Self

Sign and Seal of the bidder Date and Place Page 46 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

declaration, regarding the Modules and Solar cells used under the Scheme are “Made in

India”, from the concerned manufacturer of Solar Modules, supplied for this scheme of

GoG/GOI, before commissioning of the System. Violation of this condition will be reported

to the MNRE and GoG for taking actions against the Manufacturer of the Solar Modules and

Bidder. Such firm and Bidder may be put under the black list or stop deal list as may be

decided by the DISCOM Authority.

In absence of the ALMM, the Agencies shall have to submit self-declaration regarding

domestically manufactured Cell and Modules used in the SPV System in this project.

Whenever, the ALMM list published by the MNRE, the Model and Manufactures of the

Module and Cell shall be from the ALMM only used in the SPV System in this project.

The PV modules used must qualify to the latest edition of IEC standards or equivalent BIS

standards, i.e. IEC 61215/IS14286, IEC 61853-Part I/IS 16170-Part I, IEC 61730 Part-1 & Part

2. For the PV modules to be used in a highly corrosive atmosphere throughout their lifetime,

they must qualify to IEC 61701/IS

a) The total solar PV array capacity should not be less than allocated capacity (kWp) and should

comprise of solar crystalline modules of minimum 500 Wp. Module capacity less than

Wp shall not be accepted

b) Protective devices against surges (SPD) at the PV module shall be provided. Low voltage

drop bypass diodes shall be provided. Surge Protective Device (SPD) of appropriate capacity

& type shall be provided either in the inverter or in DC Junction Box for protection against

surges. Low voltage drop bypass diodes shall be provided.

C) PV modules must be tested and approved by one of the NABL accredited and BIS Approved

d) The module frame shall be made of corrosion resistant materials, preferably having

anodized aluminum.

e) The bidder shall carefully design & accommodate requisite numbers of the modules to

achieve the rated power in his bid.

f) The PV Module efficiency shall not be less than 19% .

Solar PV modules of minimum fill factor 75%, to be used..

g) Other general requirement for the PV modules and sub systems shall be the following:

I. The rated power of solar PV module shall have maximum tolerance up to +3%.

II. The peak-power point current of any supplied module string (series connected

modules) shall not vary by +1% from the respective arithmetic means for all

modules and/or for all module strings (connected to the same MPPT), as the case

The peak-power point voltage of any supplied module string (series connected

modules) shall not vary by + 2% from the respective arithmetic means for all

modules and/or for all module strings (connected to the same MPPT), as the case

III. All electrical parameters at STC shall have to be provided.

IV. Minimum certified PV module efficiency shall not be less than 19%. The

temperature co-efficient power of the PV module shall be equal to or better than -

V. All PV modules should carry a performance warranty of >90% during the first

years, and >80% during the next 15 years. Further, module shall have performance

warranty of >97% during the first year of installation. Degradation of module should

not be more than 1 % per annum.

Sign and Seal of the bidder Date and Place Page 47 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

The PV modules shall be equipped with IP 65 or better protection level junction box

with required numbers of bypass diodes of appropriate rating and appropriately

sized output power cable of symmetric length with MC4 or equivalent solar

connectors. The IP level for protection may be chosen based on following

i. An IP 65 rated enclosure is suitable for most outdoor enclosures that won’t

encounter extreme weather such as flooding.

ii. An IP 67 rated enclosure is suitable at locations which may encounter

temporary submersion at depths of up to one meter.

iii. An IP 68 enclosure is recommended if there may exist situations of

submergence for extended periods of time and at substantial depths.

1.1.3. Modules deployed must use a RF identification tag. The following information must be

mentioned in the RFID used on each modules (This can be inside or outside the laminate,

but must be able to withstand harsh environmental conditions).

a) Name of the manufacturer of the PV module

b) Name of the manufacturer of Solar Cells.

c) Month & year of the manufacture (separate for solar cells and modules)

d) Country of origin (separately for solar cells and module)

e) I-V curve for the module Wattage, Im, Vm and FF for the module

f) Unique Serial No and Model No of the module

g) Date and year of obtaining IEC PV module qualification certificate.

h) Name of the test lab issuing IEC certificate.

i) Other relevant information on traceability of solar cells and module as per ISO

j) Nominal wattage +3%.

k) Brand Name, if applicable.

Other details as per IS/IEC 61730-1 clause 11 should be provided at appropriate place. The

actual Power Output Pmax shall be mentioned on the label pasted on the back side of PV

Module. In addition to the above, the following information should also be provided:

i. Polarity of terminals or leads (color coding is permissible) on junction Box housing

near cable entry or cable and connector.

ii. The Maximum system voltage for which the module is suitable to be provided on the

back sheet of the module.

1.1.4. Warranties:

a) Material Warranty:

i. Material Warranty is defined as: The manufacturer should warrant the Solar

Module(s) to be free from the defects and/or failures specified below for a period

not less than five (05) years from the date of commissioning.

ii. Defects and/or failures due to manufacturing

iii. Defects and/or failures due to quality of materials

iv. Non conformity to specifications due to faulty manufacturing and/or inspection

processes. If the solar Module(s) fails to conform to this warranty, the manufacturer

will repair or replace the solar module(s), at the Owners sole option.

b) Performance Warranty:

i. The predicted electrical degradation of power generated not exceeding 20%of the

minimum rated power over the 25 year period and not more than 10%after ten

years period of the full rated original output.

Sign and Seal of the bidder Date and Place Page 48 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

2. MODULE MOUNTING STRUCTURE :

a) The mounting structure shall be hot dip galvanized with minimum 80 microns or

shall be pre -galvanized with minimum 60 microns as per relevant BIS standard.

Each structure shall have angle of inclination as per the site conditions to take

maximum insolation. However, to accommodate more capacity the angle inclination

may be reduced until the plant meets the specified capacity utilization factor

b) The Mounting structure shall be so designed to withstand the speed for the wind

zone of the location where a PV system is proposed to be installed in Gujarat (150

km/hr). It may be ensured that the design has been certified by a recognized Lab/

Institution in this regard. Suitable fastening arrangement such as grouting and

calming shall be provided to secure the installation against the specific wind speed.

c) The mounting structure steel shall be as per latest IS 2062: 1992 and

galvanization of the mounting structure shall be in compliance of latest IS4759, the

mounting structure shall be hot dip galvanized with minimum 80 microns or shall be

pre -galvanized with minimum 60 microns as per relevant BIS standard. The

additional cost of the structure required, if any, shall NOT be the part of the bided

d) Structural material shall be corrosion resistant and electrolytically compatible with

the materials used in the module frame, its fasteners, nuts and bolts. Aluminum

structures of proper strength can be used which can withstand the wind speed of

respective wind zone. Necessary protection towards rusting need to be provided

either by coating or anodization.

e) The fasteners used shall be made up of stainless steel. The structures shall be

designed to allow easy replacement of any module. The array structure shall be so

designed that it will occupy minimum space without sacrificing the output from the

f) Regarding civil structures the bidder need to take care of the load bearing

capacity of the roof and need arrange suitable structures based on the quality of

roof to avoid damage to the slab of the building.

g) The Structures should be suitably loaded with reinforced concrete blocks of

appropriate weight made out of M25 concrete mixture.

h) The minimum clearance of the bottom most edge of solar panel from roof level

shall be 300 mm to 1200 mm as per site requirement.

i) The module mounting structure shall be designed and installed in such a way that

the PV modules are oriented and tilted to ensure optimum solar generation at the

respective site. The tilt angle shall be maintained between 19o to 24 o degrees, as

per site solar geometry, to ensure maximum energy yield.

j) The module mounting structure shall be made of GI medium class pipe (as per IS

1239 and Zinc coating as per IS 4736)/ GI Channel/GI square pipe/ GI Circular

Pipe. The grouting of the structure shall be done by PCC 1:2:3, which shall

withstand the wind speed of 150 km/hr. The Rectangular / square /circular hollow

pipe section used for the structure should have a minimum thickness of 2.0 mm.

other than above, the material thickness should be minimum 2.5 mm.

k) Foundation- Foundation should be as per the roof condition, to be done as per

mm diameter anchor-fasteners with minimum length 100 mm shall be used with

proper chipping, water proofing solution and bonding of RCC block with the roof.

The RCC block to be constructed so as to withstand system against wind pressure

of 150 km/hr. The minimum RCC size should be 400x400x300 cubic mm. Material

grade of foundation should be minimum M25.

a. Column - The minimum section(thickness) should be 60MM*40MM

b. Rafter - The minimum section(thickness) should be 60MM*40MM

c. Purlin - The minimum section(thickness) should be 40MM * 40MM.

Sign and Seal of the bidder Date and Place Page 49 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

3. JUNCTION BOXES (JBs):

a) The junction boxes are to be provided in the PV array for termination of connecting cables.

The Junction Boxes (JBs) shall be made of GRP/FRP/Powder Coated aluminium /cast

aluminium alloy with full dust, water & vermin proof arrangement. All wires/cables must be

terminated through cable lugs. The JBs shall be such that input & output termination can be

made through suitable cable glands. Suitable markings shall be provided on the busbars for

easy identification and cable ferrules will be fitted at the cable termination points for

identification.

b) Copper bus bars/terminal blocks housed in the junction box with suitable termination

threads Conforming to IP65 standard and IEC 62208 Hinged door with EPDM rubber gasket

to prevent water entry. Single /double compression cable glands should be provided.

c) For array junction box/ PV combiner box, Bidder may also provide

polyamide glands and MC4 Connectors. The rating of the junction box shall be

suitable with adequate safety factor to interconnect the Solar PV array

d) Suitable markings shall be provided on the bus bar for easy identification and the cable

ferrules must be fitted at the cable termination points for identification.

e) Junction boxes shall be mounted on the MMS such that they are easily accessible and are

protected from direct sunlight and harsh weather.

3. DC DISTRIBUTION BOX (DCDB):

May not be required for small plants, if suitable arrangement is available in the inverter.

a) DC Distribution Box (DCDB) to receive the DC output from the PV array field.

b) DC DBs shall be dust & vermin proof conform having. IP 65 or better protection, as per site

C The bus bars are made of EC grade copper of required size. Suitable capacity

MCBs/MCCB shall be provided for controlling the DC power output to the inverter a long with

necessary surge arrestors. MCB shall be used for currents up to 63 Amperes, and MCCB shall

be used for currents greater than 63 Amperes

5. AC DISTRIBUTION BOX (ACDB):

a) AC Distribution Panel Board (DPB) shall control the AC power from PCU/inverter, and should

have necessary surge arrestors. Interconnection from ACDB to mains at LT Bus bar while in

grid tied mode.

b) All switches and the circuit breakers, connectors should conform to IEC60947:2019, part I, II

and III/ IS60947 part I, II and III.

c) The changeover switches, cabling work should be undertaken by the bidder as part of the

d) All the Panel’s shall be metal clad, totally enclosed, rigid, floor mounted, air -insulated,

cubical type suitable for operation on three phase / single phase,415 or 230 volts, 50 Hz

e) The panels shall be designed for minimum expected ambient temperature of 45 degree

Celsius, 80 percent humidity and dusty weather.

f) All indoor panels will have protection of IP54 or better. All outdoor panels will have

protection of IP65 or better as per site conditions.

g) Should conform to Indian Electricity Act and CEA safety regulations (till last amendment).

h) All the 415 AC or 230 volts devices / equipment like bus support insulators, circuit breakers,

SPDs, VTs etc., mounted inside the switchgear shall be suitable for continuous operation and

satisfactory performance under the following supply conditions.

a. Variation in supply voltage:+/- 10 % as per CEA/State regulations.

Sign and Seal of the bidder Date and Place Page 50 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

b. Variation in supply frequency :+/- 3 Hz as per CEA/State regulations.

i) The inverter output shall have the necessary rated AC surge arrestors, if required and MCB/

MCCB. RCCB shall be used for successful operation of the PV system, if inverter does not

have required earth fault/residual current protection.

6. PCU/ARRAY SIZE RATIO:

The recommended the solar PV array capacity in KW shall be in a range of 100%-110% of

invertor capacity. i.e if the Invertor Capacity is 5 KW, then the Solar PV array capacity should

be from 5 KW to 5.5 KW.

7. Inverter and Remote Monitoring System :-

All the Inverters should contain the following clear and indelible Marking Label & Warning Label as

per IS16221 Part II, clause 5. The equipment shall, as a minimum, be permanently marked with:

a) The name or trade mark of the manufacturer or supplier;

b) A model number, name or other means to identify the equipment,

A serial number, code or other marking allowing identification of manufacturing location

and the manufacturing batch or date within a twelve month time period.

c) Input voltage, type of voltage (a.c. or d.c.), frequency, and maximum continuous current for

d) Output voltage, type of voltage (a.c. or d.c.), frequency, maximum continuous current, and

for a.c. outputs, either the power or power factor for each output

e) The Ingress Protection (IP) rating

Marking shall be located adjacent to each fuse or fuse holder, or on the fuse holder, or in another

location provided that it is obvious to which fuse the marking applies, giving the fuse current rating

and voltage rating for fuses that may be changed at the installed site.

Particulars Details

Switching devices IGBT/MOSFET

Control Microprocessor /DSP

Nominal AC output voltage For 3-phase/ 1phase :- 415V / 240 V

Output frequency 50 Hz

Grid Frequency Synchronization range + 3 Hz or more

Ambient temperature considered -20° C to + 50° C

Humidity 95 % Non-condensing

Protection of Enclosure

IP-65(Minimum).

Grid Frequency Tolerance range + 3 or more

No-load losses Less than 1% of rated power

Inverter Efficiency(minimum) (Above 10 kW)

Peak Efficiency At least 97%, measure as per

Euro Efficiency At least 96%, measure as per IEC

Peak Efficiency At least 96%, measure as per

Sign and Seal of the bidder Date and Place Page 51 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Euro Efficiency At least 95%, measure as per IEC

Communication interface RS 485 with Modbus

Display type LCD for data display. LCD / LED for status

Protections  Over voltage (both input and output)

 Over current (both input and output)

 Over/Under grid frequency

 Over temperature

 Short circuit

 Surge voltage induced at output due to

external source

 Anti-islanding

Recommended Alert/Indications  Inverter ON

 Inverter Under / Over Voltage

 Inverter Overload

 Inverter Over Temperature

Recommended LCD Display on Inverter  Output power (W)

 Daily Energy (Wh)

 cumulative energy (Wh)

 DC voltage (V)

 DC current (A)

 AC voltage (V)

 AC frequency (Hz)

 AC current (A)

 Cumulative hours of operation (h).

a) The inverter shall have an RS-485 interface and support communication of its operational

parameters and logs over Modbus protocol. The register mapping/memory mapping of the

inverter data shall be made available by Bidder from the inverter supplier to the

b) Three phase PCU/ inverter shall be used with each power plant system above 6KW and In

case of 6 KW or less Capacity single phase/3pahse inverter shall be used as per market

availability. In case of capacity addition of existing Solar plant, separate inverter is to be

c) The output of power factor of PCU/ inverter is suitable for all voltage ranges or sink of

reactive power, inverter should have internal protection arrangement against any sustain

fault in feeder line and against the lightning on feeder.

d) Built-in meter and data logger to monitor plant performance through external computer

shall be provided.

e) The power conditioning units / inverters should comply with applicable IEC/equivalent BIS

standard for efficiency measurements and environmental tests as per standard codes IEC

61683/IS 61683 and IEC 60068-2(1,2,14,30) /Equivalent BIS Std.

f) The charge controller (if any) / MPPT units environmental testing should qualify IEC 60068-

2(1, 2, 14, 30)/Equivalent BIS std. The junction boxes/enclosures should be IP 65(for

outdoor)/ IP 54 (indoor) and as per IEC 529 Specifications.

Sign and Seal of the bidder Date and Place Page 52 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

g) The PCU/ inverters should be tested from the MNRE approved test centers /NABL /BIS /IEC

accredited testing- calibration laboratories. In case of imported power conditioning units,

these should be approved by international test houses. Valid type test report shall be

submitted by Bidder before commissioning of the SPV System.

h) All inverters shall be IEC 61000 compliant for electromagnetic compatibility, harmonics,

i) Maximum Power Point Tracker (MPPT) shall be integrated in the PCU/inverter to maximize

energy drawn from the array.

j) The PCU/ Invertor shall have overloading capacity of minimum 10%

k) The allowable capacity of inverter shall be (+15/-10 %) of registered AC Capacity.

l) Place of invertor shall be at secured place as per site condition.

8. INTEGRATION OF PV POWER WITH GRID:

 The output power from SPV would be fed to the inverters which converts DC produced by

SPV array to AC and feeds it into the main electricity grid after synchronization.

 In the event of a power failure on the electric grid, it is required that any independent

power-producing inverters attached to the grid turn off in a short period of time. This

prevents the DC-to-AC inverters from continuing to feed power into small sections of the

grid, known as “islands.” Powered islands present a risk to workers who may expect the area

to be unpowered, and they may also damage grid-tied equipment. The Rooftop PV system

shall be equipped with islanding protection. In addition to disconnection from the grid (due

to islanding protection) disconnection due to under and over voltage conditions shall also be

 A manual disconnect 4 pole isolation switch beside automatic disconnection to grid would

have to be provided at utility end to isolate the grid connection by the utility personnel to

carry out any maintenance. This switch shall be locked by the utility personnel.

9. DATA ACQUISITION SYSTEM / PLANT MONITORING

i. Data Acquisition System shall be provided for each of the solar PV plant.

ii. Remote Monitoring and data acquisition through Remote Monitoring System software at the

PGVCL location with latest software/hardware configuration and service connectivity for

online / real time data monitoring/control complete to be supplied and operation and

maintenance/control to be ensured by Bidder. Provision for interfacing these data on PGVCL

server and portal in future shall be kept as per requirement.

iii. Bidder shall ensure that Inverter should have provision of remote monitoring of inverter

data through sim card or through Wi-Fi. Required website/mobile app platform, where the

user (Consumer) can access the data, should be provided/explained to consumer while

installation by Bidder. The facility of in-built wifi module or communication through sim-card

should also be explained to the consumer.

SIM/Smart meter for communication will be provided by PGVCL. Recurring cost of Sim Card

/Data pack for communication shall be borne by consumers. Recurring cost of jhc /Data pack

for communication shall be borne by consumers. All the inverter data should be made

available to PGVCL for monitoring by giving web access by sharing the user ID and password.

SIM-card cost, Periodic data charges towards data pack and Internet/Wifi connectivity for

maintaining Remote Monitoring System shall be the responsibility of Beneficiary.

a) The bi-directional electronic energy meter (0.5S class) shall be installed for the

measurement of Import/Export of energy in co-ordination with PGVCL.

Sign and Seal of the bidder Date and Place Page 53 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

b) Reverse power relay shall be provided by bidder (if necessary), as per the local DISCOM

A Roof Top Solar (RTS) Photo Voltaic (PV) system shall consist of following energy meters:

i. Net meter: To record import and export units

ii. Generation meter: To keep record for total generation of the plant.

3.15 The installation of Generation meters including CTs & PTs, wherever applicable, shall be

carried out by the Vendor as per the terms, conditions and procedures laid down by the

concerned GERC/PGVCL.

11. POWER CONSUMPTION:

a) Regarding the generated power consumption, priority need to give for internal consumption

first and thereafter any surplus power can be injected in to the grid.

12. PROTECTIONS

The system should be provided with all necessary protections like earthing, Lightning, and grid

islanding as follows:

12.1. LIGHTNING PROTECTION:

i. The SPV power plants shall be provided with lightning & over voltage protection, if

required. The main aim in this protection shall be to reduce the overvoltage to a

tolerable value before it reaches the PV or other sub system components. The source

of over voltage can be lightning, atmosphere disturbances etc.

ii. The entire space occupying the SPV array shall be suitably protected against Lightning

by deploying required number of Lightning Arrestors (LAs). Lightning protection should

be provided as per NFC17-102:2011/IEC 62305 standard.

iii. The protection against induced high-voltages shall be provided by the use of Metal

Oxide Varistors (MOVs)/Franklin Rod type LA/Early streamer type LA.

iv. The current carrying cable from lightning arrestor to the earth pit should have

sufficient current carrying capacity according to IEC 62305. According to standard, the

minimum requirement for a lightning protection system designed for class of LPS III is

a 6 mm2 copper/ 16 mm2 aluminum or GI strip bearing size 25*3 mm thick). Separate

pipe for running earth wires of Lightning Arrestor shall be used.

v. Separate pipe for running earth wires of Lightning Arrestor shall be used. Lightening

Arrestor shall be fixed separately and not on panel/structure

12.2. SURGE PROTECTION

i. Internal surge protection, wherever required, shall be provided.

ii. It will consist of three SPD type-II/MOV type surge arrestors connected from +ve and –ve

terminals to earth.

12.3. EARTHING PROTECTION

i The earthing shall be done in accordance with latest Standards.

ii. Each array structure of the PV yard, Low Tension (LT) power system, earthing grid for

switchyard, all electrical equipment, inverter, all junction boxes, etc. shall be grounded

properly as per IS 3043-2018.

iii. All metal casing/ shielding of the plant shall be thoroughly grounded in accordance with CEA

Safety Regulation 2010. In addition, the lightning arrester/masts should also be earthed

inside the array field.

Sign and Seal of the bidder Date and Place Page 54 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

iv. Earth resistance should be as low as possible and shall never be higher than 5 ohms.

v. separate three earth pits shall be provided for individual three earthing viz.: DC side

earthing, AC side earthing and lightning arrestor earthing.

12.4. GRID ISLANDING:

i. In the event of a power failure on the electric grid, it is required that any independent

power-producing inverters attached to the grid turn off immediately. This prevents the DC-

to-AC inverters from continuing to feed power into small sections of the grid, known as

“islands.” Powered islands present a risk to workers who may expect the area to be

unpowered, and they may also damage grid-tied equipment. The Rooftop PV system shall be

equipped with Anti islanding features. In addition to disconnection from the grid (due to

islanding protection) disconnection due to under and over voltage conditions shall also be

ii. A manual disconnect 4 / 2 pole isolation switch (RCCB may also be used) beside automatic

disconnection to grid would have to be provided at utility end to isolate the grid connection

by the utility personnel to carry out any maintenance.

Cables of required size to be used in the system shall have the following characteristics:

i. Shall meet IEC 60227/IS 694, IEC 60502/IS1554 standards

ii. Temp. Range: –10°C to +80°C.

iii. Voltage rating 660/1000V

iv. Excellent resistance to heat, cold, water, oil, abrasion, UV radiation

vi. Sizes of cables between array interconnections, array to junction boxes, junction boxes to

Inverter etc. shall be so selected to keep the voltage drop (power loss) of the entire solar

system to the minimum. The cables (as per IS) should be insulated with a special grade PVC

compound formulated for outdoor use.

vii. Cable Routing/ Marking: All cable/wires are to be routed in a RPVC pipe/ GI cable tray and

suitably tagged and marked with proper manner by good quality ferule or by other means so

that the cable easily identified.

viii. The Cable should be so selected that it should be compatible up to the life of the solar PV

panels i.e. 25 years.

ix. The ratings given are approximate. All the cables required for the plant are to be provided

by the bidder. Any change in cabling sizes if desired by the bidder/approved after citing

appropriate reasons.

x. Multi Strand, Annealed high conductivity copper conductor PVC type ‘A’ pressure extruded

insulation or XLPE insulation. Overall PVC/XLPE insulation for UV protection Armoured cable

for underground laying. All cable trays including covers to be provided. All cables conform to

latest edition of IEC/equivalent BIS Standards as specified below: BoS item / component

Standard Description Standard Number Cables General Test and Measuring Methods,

PVC/XLPE insulated cables for working Voltage up to and including 1100 V,UV resistant for

outdoor installation IS /IEC 69947. Aluminium cable may be used on the AC-side of the PV

xi. The size of each type of DC cable selected shall be based on minimum voltage drop

however; the maximum drop shall be limited to 1%.

xii. The size of each type of AC cable selected shall be based on minimum voltage drop

however; the maximum drop shall be limited to 2 %.

14. CONNECTIVITY

Sign and Seal of the bidder Date and Place Page 55 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

The maximum capacity for interconnection with the grid at a specific voltage level shall be as

specified in the GERC regulation for Grid connectivity and norms of DISCOM and amended from time

15. DRAWINGS & MANUALS:

i. Operation & Maintenance manual/user manual, Engineering and

Electrical Drawings shall be supplied along with the each power plant. The manual shall include

complete system details such as array lay out, schematic of the system, inverter details, working

principle etc. Step by step maintenance and troubleshooting procedures shall be given in the

manuals and provided to the beneficiary.

ii. ISI marked (wherever applicable) and reputed makes equipment be used.

16. SOLAR PV SYSTEM ON THE ROOFTOP

The Solar PV system on the rooftop of the premises will be installed for PV capacity

permitted by PGVCL as per regulation issued by GERC.

17. SAFETY MEASURES:

The bidder shall take entire responsibility for electrical safety of the installation(s) including

connectivity with the grid and follow all the safety rules & regulations applicable as per Electricity

Act, 2003 and CEA Safety Regulation 2010 etc.

18. DOCUMENTATION:

Operation & Maintenance manual / user manual shall be supplied along with the each power plant.

The manual shall include complete system details such as array lay out, schematic of the system,

inverter details, working principle etc. Step by step maintenance and troubleshooting procedures

shall be given in the manuals and provided to the beneficiary.

Quality Certification, Standards and Testing for Grid-Connected Rooftop Solar PV Systems/Power

Solar PV Modules/Panels

IEC 61215 and Design Qualification and Type Approval for Crystalline Silicon Terrestrial

IS 14286 Photovoltaic (PV) Modules

IEC 61701:2011 Salt Mist Corrosion Testing of Photovoltaic (PV) Modules

IEC 61853- 1:2011 / Photovoltaic (PV) module performance testing and energy rating –:

IS 16170-1:2014 Irradiance and temperature performance measurements, and power

IEC 62716 Photovoltaic (PV) Modules – Ammonia (NH3) Corrosion Testing (as per

the site condition like dairies, toilets etc)

IEC 61730-1,2 Photovoltaic (PV) Module Safety Qualification – Part 1: Requirements

for Construction, Part 2: Requirements for Testing

IEC 62804 Photovoltaic (PV) modules – Test method for detection of potential-

induced degradation. IEC 62804-1: Part 1: Crystalline Silicon

Solar PV Inverters

Sign and Seal of the bidder Date and Place Page 56 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

IEC 62109 or Safety of power converters for use in photovoltaic power systems –

IS : 16221 Part 1: General requirements, and Safety of power converters for usein

photovoltaic power systems

Part 2: Particular requirements for inverters. Safety compliance

(Protection degree IP 65 or better for outdoor mounting, IP 54 or better

for indoor mounting)

IS/IEC 61683 latest Photovoltaic Systems – Power conditioners: Procedure for Measuring

(as applicable) Efficiency (10%, 25%, 50%, 75% & 90-100% Loading Conditions)

IEC 60068-2 /IEC62093 Environmental Testing of PV System – Power Conditioners and

(as applicable) Inverters

IEC 62116:2014/ IS16169 Utility-interconnected photovoltaic inverters - Test procedure of

islanding prevention measures

IS/IEC 60947 (Part General safety requirements for connectors, switches, circuit breakers

1)Low-voltage Switchgear and Control-gear, Part 1: General rules

2)Low-Voltage Switchgear and Control-gear, Part 2: Circuit Breakers

3)Low-voltage switchgear and Control-gear, Part 3: Switches,

disconnectors switch-disconnectors and fuse-combination units

4) EN 50521: Connectors for photovoltaic system-Safety

requirementsand tests

Low-voltage fuses - Part 6: Supplementary requirements for fuse-links

IEC 60269-6:2010 for the protection of solar photovoltaic energy systems

Solar PV Roof Mounting Structure

IS 2062/IS 4759/AA6063 Material for the structure mounting

Surge Arrestors

BFC 17-102:2011/ NFC Lightening Protection Standard

IEC 60364-5-53/ IS15086- Electrical installations of buildings - Part 5-53: Selection and erectionof

5 (SPD) electrical equipment - Isolation, switching and control

IEC 61643- 11:2011 Low-voltage surge protective devices - Part 11: Surge protective

devices connected to low-voltage power systems - Requirements

and test methods

IEC 60227/IS 694, IEC General test and measuring method for PVC (Polyvinyl chloride)

60502/IS 1554 (Part 1& insulated cables (for working voltages up to and including 1100 V, and

2)/ IEC69947 (as UV resistant for outdoor installation)

Electric cables for photovoltaic systems (BT(DE/NOT)258), mainly for

BS EN 50618 DC Cables

Earthing /Lightning

IEC 62561/IEC 60634 IEC 62561-1: Lightning protection system components (LPSC) - Part:

Series (Chemical earthing) Requirements for connection components

(as applicable) IEC 62561-2: Lightning protection system components (LPSC) – Part 2:

Requirements for conductors and earth electrodes

IEC 62561-7: Lightning protection system components (LPSC) - Part 7:

Requirements for earthing enhancing compounds

Sign and Seal of the bidder Date and Place Page 57 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Junction boxes and solar panel terminal boxes shall be of the thermo-

plastic type with IP 65 or better protection for outdoor use, and IP

IEC 60529 or better protection for indoor use

Sign and Seal of the bidder Date and Place Page 58 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Tender with Undertaking and acceptance of tender conditions

(To be fill up in Online mode and scan copy to be uploaded online on the letter head of the Bidder)

From:- (Full name of Bidder ) ……………………….. ………………………….

address of the Organisation ………………………… ………………………….

PHONE /MOBILE NO.:……………………………………

The Chief Engineer(Project and R&C)

Corporat office, Paschim Gujarat Vij Company Ltd.,

Sardar Patel Vidhyut Bhavn, Race course

VADODARS-390007, GUJARAT-INDIA

Sub: Tender for Supply and Installation, Commissioning with 5 year CMC of Grid Connected Solar

Photovoltaic Systems of Various Capacity to be installed on PGVCL’s Office Buildings under the

jurisdiction of PGVCL

Ref: Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Date

In connection with the above subject, I / We confirm the following:

1. I/We, the undersigned……………………………………………[insert name of the ‘Bidder’] having read,

examined and understood in detail the Tender Document hereby submit our “Tender” in full

compliance with terms & conditions of the above referred Tender. A copy of the Tender

Documents, duly signed on each page is also submitted as a proof of our acceptance of all

specifications as well as terms/ Conditions. I/ We have submitted the Tender offer in electronic

form on ON-LINE mode.

2. I/We have paid the requisite amount of EMD. I/we understand that without payment of the

EMD by us, our offer shall out rightly be rejected.

3. I/We agree to treat the bid document and other records connected with the Works as secret and

confidential documents and shall not communicate information described therein to any person

other than the person authorized by you or use the information in any manner prejudicial to the

safety of the Works.

4. I/We understand that you are not bound to accept the lowest or any proposal you may receive.

5. I/ We are participating, as Bidders, in note more than one Bid in this Bidding process

6. I / We declare that our offer is strictly in line with Tender Document Specification and there is no

deviation. Further, I/We also agree that additional conditions / deviations, if any, found in our

offer, the offer shall be out rightly rejected without assigning any reason thereof. We shall

ensure that we execute such Tender Documents as per the provisions of the Tender and

provisions of such Tender Documents shall be binding on us. I/We confirm that we have not

taken any deviation so as to be deemed non-responsive.

Sign and Seal of the bidder Date and Place Page 59 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

7. I/We hereby unconditionally and irrevocably agree and accept that the decision made by PGVCL

in respect of any matter regarding or arising out of the Tender shall be binding on us. We hereby

expressly waive any and all claims in respect of Bid process.

8. I/ We confirm that there are no litigations or disputes against us, which materially affect our

ability to fulfil our obligations with regard to execution of projects.

9. I / We hereby submit our offer and undertake to keep our offer valid for a period of 120 days

from the date of opening of technical offer. I / We hereby further undertake that during the said

period, I / We shall not vary/alter or revoke my/ our offer.

10. I/We also agree to abide by and fulfill all the terms, conditions and provisions of the above

mentioned offer documents.

11. Scope of work, technical specification and General & Commercial Terms and condition of Tender

12. Penalty terms of tender document agreed.

13. Penalty due to loss of generation for non-attending fault / defect / complaint agreed.

14. Penalty for not maintaining annual CUF 19% agreed.

15. Performance guarantee to cover execution period (security) terms of tender document agreed:

16. Performance guarantee to cover guarantee period (including maintenance during guarantee

period) terms of tender document agreed: (wherever applicable)

17. Validity of the offer of tender document agreed

18. Payment terms of tender document agreed:

Signature of Bidder bidder)

(Signature of Applicant)

Sign and Seal of the bidder Date and Place Page 60 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

(Scan copy to be uploaded in online mode with supporting documents)

Details of the EPC work Execution Capacity

EPC Project execution capacity of the bidder per month for: Design, Supply, Installation, testing &

Commissioning of Grid connected Rooftop Solar Photovoltaic Systems

Sr. No. Solar Rooftop PV System Capacity in KW Aggregate Capacity of execution of

EPC work per month in KW

Total Aggregate Capacity per month

(Signature of Bidder bidder)

Sign and Seal of the bidder Date and Place Page 61 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

(Scan copy to be uploaded in online mode with supporting documents)

Details of the Experience of the bidder

Submission of information in support of Experience:

The Bidder shall have designed, supplied, installed & commissioned Grid connected Solar PV

Power Projects having aggregate total capacity not less than 0.5 MW during last three years of

any sector (i.e. ‘2022-23 to 2024-25’ or ‘2023-24 to 2025-26’) which shall have been

commissioned prior to submission of bids. Vendor must upload scanned copy of the

Commissioning certificate and Work order/ Contract/ Agreement/ from the Client/ Owner shall

Name of GEDA/GUVNL/Oth DISCOM’s Net-

Year of the SPV

Sr. the er DISCOM Meter

project Consume System

No. Consumer Registration No. & installation /

commissioni r No. installed and

I/We hereby confirm that the experience mentioned above by us are actual for Solar Rooftop/

grid connected SPV System installed & Commissioned by us as a bidder only.

(Self-Certified Copies of JIR reports signed by Bidder, beneficiary and discoms/ Satisfactory Work

completion certificates from Discoms / meter release Proforma/ System Generated Summary of PCR

report shall be attached with this information. If necessary, separate sheet may be used to submit

the information.)

(Signature of Bidder bidder)

Sign and Seal of the bidder Date and Place Page 62 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

(Scan copy to be uploaded in online mode with supporting documents)

Details of Technical staff available with the company for execution of work

(To be completely filled by the Bidder)

No. Name Qualification Experience, no. Remarks

Certification, if any

(Signature of Bidder bidder)

Sign and Seal of the bidder Date and Place Page 63 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

((Scan copy to be uploaded in online mode with supporting documents)

(Strike off whichever is not applicable)

This is to declare that Mr. / Ms. __________________________________, employee of GUVNL /

PGVCL/UGVCL/MGVCL/DGVCL at _____________________ (place), is related to our

Note: Bidder has to reproduce above declaration in the text box area with filling of all

This is to declare that none of the Proprietors / Partners / Directors is having any relatives

employed or working with GUVNL / PGVCL /UGVCL/MGVCL/DGVCL at any of its offices or its

parent Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat. AND none of the any

employee of the GUVNL / PGVCL /UGVCL/MGVCL/DGVCL at any of its offices or its parent

Department i.e. Energy & Petrochemicals Dept., Govt. of Gujarat or his/ her relative as

defined in Section 2(77) of the Company's Act. 2013 is 10% or more, having the interest (i.e.

Shareholding in company and share in partnership firm) with Bidder/Bidder’s firm.

"If in any Bidder Company/firm, the interest (i.e. Shareholding in company and share in

partnership firm) of any employee of the tendering Company or his/ her relative as defined in

Section 2(77) of the Company's Act. 2013 is 10% or more, the tendering Company will not

deal with such Company/ Firm at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of

such facts would immediately disqualify the tenderer for further dealing with the tendering

(Signature of Bidder bidder)

Sign and Seal of the bidder Date and Place Page 64 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

(Scan copy to be uploaded in online mode with supporting documents)

DEVIATION SHEET

Any deviations offered from the terms and conditions of the offer should be clearly specified below

in this sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Chapter No./ Clause

Deviation offered

No. of the Tender Document

confirm our acceptance to all terms and conditions mentioned in the Tender Document, and all

subsequent clarifications, in totality and withdraw all deviations raised by us, if any.

(Signature of Bidder bidder)

Sign and Seal of the bidder Date and Place Page 65 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

DECLARATION of AUTHORIZATION (FOR LLP AND PARTNERSHIP FIRM)

(To be on non-judicial stamp paper of appropriate value duly notarized as per Stamp Act

relevant to place of execution to be scan copy to be uploaded in technical Stage (Original))

I/ We …………………. (name and address of the registered office of the Bidding Company as

applicable) do hereby constitute, appoint and authorize Mr./Ms. …………………….. (name & residential

address) who is presently employed with us and holding the position of

………… to do in our name and on our behalf, all such acts, deeds and things necessary in connection

with or incidental to submission of our Bid for implementation of grid connected Roof top solar

projects in response to the TENDER No ………………… dated ………….. issued by PGVCL, including

signing and submission of the Bid and all other documents related to the Bid, including but not

limited to undertakings, letters, certificates, acceptances, clarifications, guarantees or any other

document which the PGVCL may require us to submit.

The aforesaid undertaking is further authorized for making representations to the PGVCL and

providing information / responses to [Insert the name of State] representing us in all matters before

PGVCL and generally dealing with PGVCL in all matters in connection with Bid till the completion of

the bidding process as per the terms of the above mentioned TENDER.

We hereby agree to ratify all acts, deeds and things done by our said undertaking pursuant to this

undertaking and that all acts, deeds and things done by our aforesaid undertaking shall be binding

on us and shall always be deemed to have been done by us.

All the terms used herein but not defined shall have the meaning ascribed to such terms under the

Signed by ……………………………………………….. (Insert the name of the executants’ company)

E-mail: Address :

Sign and Seal of the bidder Date and Place Page 66 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Format for Annual Turnover & Positive Net-worth certificate

TO WHOMSOEVER IT MAY CONCERN

(On Letterhead of CA for the bidder for which the below details are provided.

The Bidder is required to upload scanned copy in on-line Mode.

In Response to tender No: PGVCL/Project/DSM/Tender/RTS Office Bldg/ TN-12

We have verified the books of accounts and related record of M/s._____________________

situated at Address of the factory/firm _________________________________________and on

verification of the records, we hereby certify that average Turnover and positive net worth of this

mentioned entity/firm during the last three financial years which are as under:

Total Turnover Net worth

Sr. No. Financial Year

Rs. In lacs (Positive/Negative)

Average Annual Turn Over of last three years

Note: Audited Annual A/c (Balance sheet and profit and loss account) of last 3 years certified by

C.A. (Original) is to be uploaded in “Technical Stage”. If necessary, separate sheets may be

used to upload the information.

(Signature & Seal of Authorized Signatory for (Signature & Seal of Practicing Chartered

which POA attached) Account)

Name of Authorized Signatory: Certifying Chartered Accountant:

Designation: Name of Firm:

1. In addition to above certificate from Chartered Accountant, Bidder is required to submit

firm’s annual audited Balance sheet and Profit & Loss statement for last 3 years.

Sign and Seal of the bidder Date and Place Page 67 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

(To be uploaded (original) in online mode)

(Scan copy to be uploaded in online mode with supporting documents)

(UNDERTAKING IN REGARD TO STOP DEAL / BLACK LIST THEREOF)

On Non-Judicial Stamp Paper of Rs. 300/- attested by Notary Public/ First

Class Magistrate)(In case of JV the undertaking is to be provided by each

Member of the Joint Venture)

Sub: Undertaking in regard to Stop Deal / Black List thereof.

Ref: Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./ TN-12

I / We, an authorized signatory of our company (Bidder) here by certify that our company (Bidder) is

not stopped deal/blacklisted by GUVNL and or their any subsidiary company viz. GSCEL / GETCO /

DGVCL / PGVCL / UGVCL / MGVCL or MNRE or state Renewable development agencies across the

country or by any other Govt. PSU / Govt. Company / Govt. Department in India.

Authorized Signature

Sign and Seal of the bidder Date and Place Page 68 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

POWER OF ATTORNEY (FOR LTD/ PVT LTD COMPANY)

(To be on non-judicial stamp paper of appropriate value duly notarized as per Stamp Act relevant

to place of execution and scan copy to be uploaded in technical Stage (Original))

(a) Power of Attorney to be provided by the Bidding Company in favour of its representative as

evidence of authorized signatory’s authority.

Know all men by these presents, We …………………………... name and address of the registered office of

the Bidding Company as applicable) do hereby constitute, appoint and authorize Mr./Ms

………………………………. (name & residential address) who is presently employed with us and holding

the position of …………………………… as our true and lawful attorney, to do in our name and on our

behalf, all such acts, deeds and things necessary in connection with or incidental to submission of

our Bid for implementation of grid connected Roof top solar in response to the TENDER No.

……………….. dated …. issued by PGVCL, including signing and submission of the Bid and all other

documents related to the Bid, including but not limited to undertakings, letters, certificates,

acceptances, clarifications, guarantees or any other document which the PGVCL may require us to

submit. The aforesaid attorney is further authorized for making representations to the PGVCL, and

providing information / responses to PGVCL, representing us in all matters before PGVCL and

generally dealing with PGVCL in all matters in connection with Bid till the completion of the bidding

process as per the terms of the above mentioned TENDER.

We hereby agree to ratify all acts, deeds and things done by our said attorney pursuant to this

Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall be binding

on us and shall always be deemed to have been done by us.

All the terms used herein but not defined shall have the meaning ascribed to such terms under the

Signed by the within named

……………………………………………….. (Insert the name of the executant’s company) through the

duly authorized by the Board to issue such Power of Attorney

Dated this ………………………………… day of …………………

Accepted……………………………………….

Signature of Attorney

(Name, designation and address of the Attorney)

(Signature of the executant)

(Name, designation and address of the executant) ………………………………

Sign and Seal of the bidder Date and Place Page 69 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Signature and stamp of Notary of the place of execution

Common seal of……………………… has been affixed in my/our presence pursuant to Board of

Director’s Resolution dated……………

Signature Signature

Designation Designation

Name and Address Name and Address

i. The mode of execution of the power of attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executant(s) and the same should be under common seal of the executant affixed in

accordance with the applicable procedure. Further, the person whose signatures are to be

provided on the power of attorney shall be duly authorized by the executant(s) in this

ii. The person authorized under this Power of Attorney, in the case of the Bidding

Company / Lead Member being a public company, or a private company which is a subsidiary

of a public company, in terms of the Companies Act, 1956, with a paid up share capital of

more than Rupees Five crores, should be the Managing Director / whole time

director/manager appointed under section 269 of the Companies Act, 1956. In all other

cases the person authorized should be a director duly authorized by a board resolution duly

passed by the Company.

iii. Also, wherever required, the executant(s) should submit for verification the extract of the

chartered documents and documents such as a Board resolution / power of attorney,

in favour of the person executing this power of attorney for delegation of power hereunder

on behalf of the executant(s).

Sign and Seal of the bidder Date and Place Page 70 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Details of the Quantity Offered by the Bidder

(To be filled in Online mode and Scan copy to be uploaded in online mode)

Quantity Offered by the Bidder for Supply, Installation, testing & Commissioning of Grid

connected Rooftop Solar Photovoltaic Systems in PGVCL Office buildings

Name of the Bidder:-___________________________

Sr. Minimum Capacity required to be Capacity Offered* by the Bidder

No. Offered (KW) (KW)

The bidder is required to ensure that bid with capacity offered less than total tender

quantity 600 KW will not be accepted.

Sign and Seal of the bidder Date and Place Page 71 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

(Scan copy to be uploaded in online mode with supporting documents)

Bidder are required to upload the below details /documents in technical stage of online offer. The

documents are required for technical offer evaluation.

(1) List of testing equipment’s (must have been calibrated up dated) at the works of

manufacturer for Tender Document items/s.

(2) List of machinery installed for manufacturing Tender Document item/s at the works of

(3) Annual production capacity (with shift in operation) of each item manufactured

(4) GSTIN Registration no. and date and issuing authority

(5) Valid factory license (for manufacturer)

(6) EPF Registration No. and date of issue in the name of Bidder.

(7) The copy of Income tax PAN No. in the name of Bidder

(8) Audited Accounts, financial turnover and Net worth certificate as per the eligibility

conditions of the firm / Bidder

(9) Performance reports, if any

(10)Consent letter from their principals to manufacture such items whenever applicable

(11)Copy of partnership deed / Memorandum of Pvt. or Public limited company’s issued by RoC

in respect of Bidder

(12)The list of order/s and the copy of order/s of Tender Document item/s are executed.

(13)The documents / copies related to Annexure-3

(14)The documents / copies related to Annexure-4

(15) All required documents satisfying the eligibility criteria as mentioned in the Techno-

Commercial offer

Sign and Seal of the bidder Date and Place Page 72 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

(To be submitted in online mode)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the quoted item/s of

the tender along with online Technical)

We accept and undertake that PGVCL is authorized to place LOA/Purchase Order at lower 'unit ex-

works price with GST on ex-works price' than the 'unit ex-works price with GST on ex-works price'

quoted/offered by us in the present tender of PGVCL for tendered item/(s) with similar

specifications as per the above tender of PGVCL, which is quoted/offered to other subsidiary

company of GUVNL, during the period of past 30 days from last date of submission of this tender to

next 30 days after the last date of submission of bid of this tender by PGVCL.

We also understand that LOA /Purchase Order placed by one Subsidiaries of GUVNL on the basis of

above undertaking shall not be considered as 'offered' price for the tender items in subsequent

tender by other Subsidiaries of GUVNL, lf it is not within period mentioned above.

 I/We accepts above undertaking.

Check box: To be confirmed by the bidder in ONLINE mode. If not checked, the supplier will not able

to submit his bid online mode. The system shall give pop up message to supplier that in the event of

non-checking of above box, he will not able to submit his bid.

BIDDERS MUST MENTIONED / PROVIDE TEXT / WORDS OF “CONFIRMED / NOT CONFIRMED” IN BOX OF PART

[A] and “ACCEPTED / NOT ACCEPTED” IN BOX OF PART [C] OF ABOVE ANNEXURE -13 IN ONLINE MODE. THE

WORDS OTHER THAN ABOVE SHOULD NOT BE ALLOWED / CONSIDERED OTHERWISE THE BID MAY BE

REJECTED WITHOUT GOING IN TO FURTHER CORRESPONDANCE WITH BIDDER.

Signature of Bidder bidder)

Sign and Seal of the bidder Date and Place Page 73 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

DETAILS OF THE FIRM

((Scan copy to be uploaded in online mode with supporting documents)

GENERAL INFORMATION ABOUT THE BIDDER & their OEMs

1 Name of the Bidder

2 Office Address of Registered Office

3 Factory/ works Address

Address of the Office in Gujarat, in case of

bidders not having registered Office in Gujarat.

Legal Status /Type of Company Proprietorship/ Partnership/ Private

Attach Proof of Company Registration along Limited/ Public Limited/LLP

with a copy of the Partnership Deed/ Article of (Pl. tick appropriately and submit the

Association and Memorandum documentary proof)

: SPV Modules/ Solar Pump

Status of business in Solar Energy/ renewable Controllers/Grid tie Inverter (Pl. tick

energy appropriately and submit the

documentary proof )

Details of certificate/acknowledgement of

entrepreneur Memorandum of DIC /SSI Part-

II/MSME Part-II/Udhyog Aadhar

Memorandum/valid NSIC/CSPO/DGS&D

certificate indicating MICRO AND SSI category of

the firm/Udhyog Aadhar Memorandum,

SPV panel/ PCU/Inverter

List of components manufactured by the

11 (Pl. tick appropriately)

company at their factory

List of components sourced from outside/ other

Has the company/firm to pay arrear of income

tax? If yes upto what amount.

14 ISO Certification Details

15 Name of ISO Certification Agency

From Date___________ to

16 Validity Period of ISO Certification

Manufacturing facilities

(a list of machinery be attached

Name and address of the Indian/Foreign

collaborator(s) if any.

Details of workmen on muster roll Skilled /

19 semi-skilled / unskilled (attach copy of muster

Has any Govt. Dept. / Undertaking ever

20 debarred the company / firm from executing

Sign and Seal of the bidder Date and Place Page 74 of

Tender No: PGVCL/PROJECT/DSM/Tender/RTS Office Bldgs./TN-12 Dt:18-07-2026

Tender for Supply and Installation, commissioning with 5 year CMC of Grid Connected Solar Photovoltaic

Systems of Various Capacity to be installed on PGVCL’s Office Buildings.

Registered Office of Factory / Works of

21 Address of Representative/

22 Contact person name

25 City & Pin code

28 Phone Nos.(Office)

32 Web site address

34 Specimen signature

35 DETAILS OF PARTNERS / DIRECTORS OF FIRM / COMPANY

Name of Partners / Address of Office & Residence &

Directors e- mail ID Contact Phone / Fax Contact Phone /