Appointment of an Event Management Agency on turnkey basis For Designing, Execution and Management Supervision of arrangements in conjunction With Republic Day Celebrations 2020 At At areas in front of Red Fort, Delhi

Amount

Entrance Arches made of metal frame with flex print 11mtr (W) x 4.5 mtr (H) duly finished as per design approved by ITDC/ Principal Organizer.

Entrance Arches made of metal frame with flex print 6 mtr (W) x 4.5 mtr (H) duly finished as per design approved by ITDC/ Principal Organizer.

Help desk: Delhi Police, CCTV, Medical Room , Fire Control Room, Traffic police etc Waterproof Pagodas measuring 5 mtr x 5 mtr , Covered from all sides and top with lockable door for entry and exit having wooden platform base of 10 cm with new carpet (colour as per our requirement)

H/Desk - Octonorm Tables 3 ft x 1 .5ft

H/Desk· - Banquet chairs with chair covers

H/Desk - Power points

H/Desk · Dust bin

H/Desk - Facia

H/Desk - Adequate lighting(comprising of 3 light fittings of 40 Watt each or compatible LED Light Fittings in each pagoda)

Office set up of Concerned Ministries (Ministry of Tourism, Culture, Defence, ASI, Textile, Delhi Police, CPWD, ITDC etc.) Waterproof Pagodas measuring 5 mtr x 5 mtr , Covered from all sides and top with lockable door for entry and exit having wooden platform base of 10 cm. with new carpet (colour as per our requirement)

Office setup - Octonorm Tables 3ft x 1.5ft

Office setup - Banquet chairs with chair covers

Office setup - Power points

Office setup - Dust bin

Office setup - Fascia

Office setup - Adequate lighting(comprising of 3 light fittings of 40 Watt each or compatible LED Light Fittings in each pagoda)

Security Items / services - Baggage Scanning Machines (as per requirements of security agencies )

Security Items / services – Door Frame Metal Detector at entry points (as per requirements of security agencies)

Security Items / services - Manpower for Frisking, detection, security etc. arrangements by trained and uniformed, presentable security personnel (on shift basis of 12 Hours per day) at identified points and as required:- Male - 70 Nos. per day of event on shift basis in ( Day/Night)

Security Items / services - Manpower for Frisking, detection, security etc. arrangements by trained and uniformed, presentable security personnel (on shift basis of 12 Hours per day) at identified points and as required:- Female - 30 Nos per day of event in Day Shift only

Security Items / services - Queue managers (ribbonised steel barricading) ( as per requirements of security agencies )

Security Items / services - Security Tower ( Machaan) ( as per requirements of security agencies )

CULTURE AREA INCLUDING– Main Stage (60 ft. x 40 ft.) for Cultural performance 3 level stage with adequate load bearing capacity (300Pax at a time) with flooring foam and new carpet (Grey Color). 4 Feet height of stage at first level. Broadside steps and ramp on both sides of the stage. Frontal steps all along the width. Red Carpet covering the front of the stage up to Sofa sets seating rows.

CULTURE AREA INCLUDING Well Ventilated Green rooms of size of 625 sq. ft. each separate for male and female interconnected with cultural stage. The green rooms to accommodate 70 to 80 artists in each at a time in vicinity of stage area, with wooden platform of 10cm with carpet, 20 banquets chairs with covers each, Garments hanger stand- 5 Nos each, 6 mirrors each, 2 shelves each. Green Rooms to be well lit with 6 nos each light fitting of 40 watt each or compatible LED light fittings.

CULTURE AREA INCLUDING - Holding areas of 10 mtrs x 5mtrs each for cultural artists at an area in the vicinity of the cultural stage with wooden platform of 10 cm, carpet, Banquet chairs with covers- 20 nos. each and light fittings of 40 watt- 4 nos. each or compatible LED light fittings.

CULTURE AREA INCLUDING – VIP Executive High Back Chair for Dais

CULTURE AREA INCLUDING – Centre Table for Dais

CULTURE AREA INCLUDING – Podium with Podium Boards

CULTURE AREA INCLUDING - Seating for audience:- Sofa Double Seaters

CULTURE AREA INCLUDING - Seating for audience:- Centre Tables( Coffee Table size)

CULTURE AREA INCLUDING - Seating for audience:- Banquet chairs with chair covers and bands

CULTURE AREA INCLUDING - Stage Lighting:- Box Truss 70 ft x 54 ft

CULTURE AREA INCLUDING - Stage Lighting:- Centre beam 70 ft

CULTURE AREA INCLUDING - Stage Lighting:- Side Cuts Section – 16 ft

CULTURE AREA INCLUDING - Stage Lighting:- LED PAR LIGHTS 54 x 3 Watt

CULTURE AREA INCLUDING - Stage Lighting:- Par 64 sealed beam

CULTURE AREA INCLUDING - Stage Lighting:- Laser light

CULTURE AREA INCLUDING - Stage Lighting:- Sharpy

CULTURE AREA INCLUDING - Stage Lighting:- Pointy

CULTURE AREA INCLUDING - Stage Lighting:- Aura

CULTURE AREA INCLUDING - Stage Lighting:- Profile

CULTURE AREA INCLUDING - Stage Lighting:- Follow Spot

CULTURE AREA INCLUDING - Stage Lighting:- Mole fays

CULTURE AREA INCLUDING - Stage Lighting:- Haze Machine

CULTURE AREA INCLUDING - Stage Lighting: - Grand MA Lighting CONTROL Panel with NPU.

PC LED Warm-400 watts

LED Fresnel warm

Dimmer Par 500 KW Electronic

Avolite Board

Cultural Area -Video - LED WALL - Centre 40ft x 16ft

Cultural Area - Video - Side Wings – LED Wall 3.5 ft x16ft

Cultural Area - Video - Watch out Servers

Cultural Area - Video - Plasma TV 52 inch on stand for backstage

Cultural Area - Multi Camera HD Set up with 04 cameras with editing table, Jimmy Jip with crane and adequate manpower to operate

Cultural Area - Sound Requirements - line array D and B

Cultural Area - Sound Requirements - Base D and B

Cultural Area -Sound Requirements - Stage Monitor

Cultural Area - Sound Requirements - Side Fill Line array approx. 800 Watt each

Cultural Area - Sound Requirements - Corded Mikes

Cultural Area - Sound Requirements - Cordless Mikes

Cultural Area - Sound Requirements - Headset mike

Cultural Area - Sound Requirements - Foot Mike

Dynamic wired mikes of different sizes

Digital Console 96 Channels (sound engineers and adequate number of technicians to be available at all times during the event.)

VIP Lounge: To cater requirements for VIPs as per security agencies.-Construction of Space Frame Pillar less, Water Proof, Fire Retardant Aluminum hanger Structure 20m x 15m with false fabric ceiling with top and covered from all sides with wooden platform base of 10 cm with new carpet, Double Door Entrance and Exit, Well Lit befitting the Ambiance as per our requirement- using fittings, cables etc of ISI standards, well ventilated, with colorful fabric and befitting interiors.10 Nos. for entire Event Flower Bouquets and 8 Nos. for entire Event table top flower arrangements on daily basis. All material used should be in consonance to fire safety norms and adhere to fire safety standards.

VIP Lounge: 10 nos. round table of 8 pax seating capacity each and 100 banquet chairs with covers

VIP Lounge: Sound system with adequate speakers, amplifier etc. with 8 number table mikes; 2 podium mikes and 4 number cordless mikes

VIP Lounge: Sofa set ( Double Seaters)

VIP Lounge: Centre Tables

VIP Lounge: Side Tables

VIP Lounge: Air Circulators

VIP Lounge: Air-conditioned portable Toilets in vicinity of VIP Hanger with dedicated staff deployment with toiletries, amenities and adequate water supply at all time of event.

Hangar for DAVP Exhibition - Construction of 01 Nos. for entire Event of Space Frame pillar less, Water Proof, Fire Retardant, Safe Aluminum Hanger Structure (20mx20m) with 10cm wooden platform base with carpet and covered from three sides plus false fabric ceiling with top and well lit. 20 number octonorm tables, 30 banquet chairs with cover. 05 Nos. air circulators and 8 Nos pedestal fans. The average electrical load should be 10KW ncluding load required from 23rd January 2020 for fabrication of exhibition area. All material used should be in consonance to fire safety norms and adhere to fire safety standards

Hangar for Ministry of Culture Exhibition - Construction of 01 Nos. of Space Frame pillar less, Water Proof, Fire Retardant, Safe Aluminum Hanger Structure (15mx20m) with 10cm wooden platform base with carpet and Covered from three sides plus false fabric ceiling with top and well lit. 04 Nos. air circulators. Octonorm stalls 10 to 12 number of 3mtr.x3 mtr. inside the hangar. The average electrical load should be 10KW including load required on 23rd January 2020 for fabrication of exhibition area. All material used should be in consonance to fire safety norms and adhere to fire safety standards

Food Court: Gazebo: Water proof, Specialized covered structure on truss for all over the venue at food court. Flat roof structure size 10mx10m with 10cm wooden flooring with carpet and thematic colorful decoration to give a festive look

Food Court - Water Proof Pagodas(5mx5m) with wooden platform base of 10 cm, carpet and each pagoda consisting of 3 light fittings of 40 watt each or compatible LED light fittings, Furniture- 4 Nos. working table of 6’ x 3’ with white disposable laminated sheets (to be changed regularly) 4 Nos. Plastic chairs, 5 Nos. power points, 1 nos. Dustbin, and 1 No. Fascia. The average Electricity load should be 5 KW in each pagoda.

Food Court – 5 Kitchen Areas of 250 SQM each in tin Sheds and stone / brick surface with each kitchen areas consisting working tables of 6’ x 3’ (30 No’s in each kitchen area) with facility of water for cooking and dish washing. Kitchen area to be adjoining food court area. All kitchen areas to have adequate fire safety measures like ABC fire extinguishers, sand bags, sand buckets, fire Marshalls etc., as per the fire safety guidelines

Food Court - Dustbin with Garbage bags with clearance at regular interval and timely cleaning to maintain hygiene during the entire period of event. Theme of Swachh Bharat to be adhered. Large size with covers.

Food Court - Outdoor LED Wall 20ft x 12ft, with flex Branding, Platform and sound system.

Food Court – Banquet (Plastic Tables) Tables Round with approx. 1.5 mtr. Dia (35 nos) with Umbrella and Rectangular/Square Dining Tables (35 Nos) with umbrella to accommodate 4/6 chairs each. Table covers for all tables.

Food Court – Banquet/ Plastic chairs with chair covers and bands/ Wooden chairs

Food Court - Bistro Tables with covers

Food Court - Stage for Performance of Nukkad nataks, size 50sq mtrs with 2 Ft height and steps on two side with sound system – 4 speakers, 10- standing mikes, 2 cordless mikes and 2 collar mikes.

Handicraft Area- Water Proof Pagodas ( 5m x 5m) Structure with wooden platform base of 10 cm, carpet and each pagoda to have 3 light fittings of 40 watt each or compatible LED light fittings, Spot Lights (9 nos), Furniture- 2 Nos. Octonorm Table 3’x 1.5’, Banquet/Plastic chairs with covers 2 nos., 3 Nos. Power Points, 1 No. Dustbin etc with Modular structure inside. Each Modular structure within each pagoda to have 9 shelves/slabs (3 on each wall) for display their products, Presentable Almirah (all equal size) with lockable facility to be placed in each handicraft and handloom pagoda and 1 No. fascia.

Handicraft Craft Area- Including: Dustbin with Garbage bags with clearance at regular interval and timely Cleaning to maintain hygiene during the entire period of event. Theme of Swachh Bharat to be adhered.

Handicraft Craft Area- Including: Outdoor LED Wall 20’x 12’ with flex Branding with platform and sound system.

Handicraft Area: Internet lease line 20Mbps for creating Wi-Fi zone with complete set up /infrastructure

Handicraft Craft Area- Including State theme Pavilion: Water Proof Pagodas (10m x 5m) Structure each with wooden platform base of 10 cm, carpet with each to have 6 light fittings of 40 watt each or compatible LED light fittings, Furniture- Octonorm Table 3’x 1.5’ - 04 Nos, Banquet chairs with chair covers 4 nos, Power Points 08 Nos, Spot lights -15 Nos, Dustbin -01 No, etc. with Modular structure inside. Each Modular structure within each theme Pavilion to have Presentable Almirah (all equal size) with lockable facility to be placed in each Theme Pavilion pagoda and 1 No. facia. Each theme Pavilion (10mx5m) to have additional average Electricity load of 4 KW for each pavilion including Electric load required from 23rdJanuary,2020 for fabrication of stalls)

Barricading and Fencing: Strong, proper, effective, presentable and complete barricading and fencing (using good material) of each tableau. (Total Tableaux expected to be 20 to 25) in parv area without disturbing the décor of the tableaux and inconvenience to the visitors

Military Band Stage -4 side open and covered from top (Water Proof), multi level stage (4ft, 5ft & 6ft) for Military Bands of 12m x 8.5m size with flex branding on four sides with two side steps, carpet, with stage lighting (20 par /LED lights) from the front side of the stage

Military Band Stage -Sound system for Military Bands (48-piece band), 20 Micro phone, Cordless mikes -2nos and collar mikes- 2 nos, Jacks and wires for Guitar, keyboard and Octopad, Speakers -12 nos, Monitor speaker- 4 nos, Woofers and Tweeters, Mixer Channel, amplifier etc.

Military Band Stage - Banquet chairs with chair covers and bands with covers on band stages - 30 each stage

AYUSH Stage (Yoga Performance) 4 side open and covered on top with waterproof, stage for Yoga Performance of 12m x 8.5m size with 4ft. height with flex branding on four sides with two side steps, carpet, with stage lighting (20 par /LED lights) from the front side of the stage. Sound System with Speakers,amplifiers,04 Cordless/Collar Mike

Revolving / Rotating CCTV Cameras with wiring – (in entire event area including periphery, surrounding areas and parking), Installation and operation during entire event with Night vision capacity, monitoring and recording and including deployment of technically trained manpower to monitor CCTV Operation. At the end of the event complete recording of all the days to be submitted in hard disk.

Fire Fighting - Provision (in entire event area including parking and surrounding areas) with firefighting equipment and manpower including Fire Tenders- 4, ABC Type fire extinguishers (10 Kg) – 150 Nos., Sand Buckets 100 and Sand Bags – 200 Nos., Fire Marshalls– 10 Nos. and Fireman – 20 Nos. duly trained as per prevailing fire safety norms in uniform as per requirements of Authorities.

Conservancy and housekeeping - Provision of 130 Nos. cleaning Staff each day for conservancy and maintenance of the entire event areas including back areas, surrounding areas including surrounding toilet areas etc. Staff should be in proper uniform with cleaning equipments like vaccum cleaner, brooms, garbage bags etc.

Ceremonial Gas Filled balloons of Tri-colors (Saffron, White , Green) and medium size- On the Inaugural Day only

Catering Arrangements at VIP Lounge for 350 Pax–(Each Day Menu to be changed on daily basis) Variety of Tea, coffee, cold beverages to be available on daily basis alongwith savory, sweet items like samosa, pakora, mini patties, dry Indian sweet, cookies and biscuits and 2 nos. water dispensing machines with 4 nos. drinking water jars of reputed brands approved by FSSAI with glass and disposable eco-friendly paper glasses. Well groomed and uniformed staff to cater in VIP Lounge. Menu to be change on daily basis

Office equipments: Computer with UPS

Office equipments : Printers along with paper for printing

Office equipments : Photocopier Machine with photocopier paper

Office equipments : Data cards for internet connectivity (4 GB)

Creative Branding: Creative and graphic designing of symbol of event with options, designing of view cutter, signage, backdrop, gates, 3D Cut out at various locations and direction indicator panels (as per input from principal organizer) in and around the entire Parv Area and periphery. In addition, Interactive wall using good material- fabric, wood crafted jaalis, flex prints using 3-D effects, selfie points; Graffiti walls, masks; Dance Postures with Special Emphasis on concepts like “150th Birth Anniversary Celebrations of Mahatma Gandhi and Ek Bharat Shreshtha Bharat. “ Also with emphasis on " Places associated with Mahatma Gandhi”, “Quotes of Mahatma Gandhi” with respect to travel and tourism, “Tourism for All; “Tourism and Governance”, "SwachhtaAbhiyaan” “, DekhoapnaDesh”, display various art forms of India etc. to create and enhance the ambiance to give patriotic, festive and colourful look as well as for more public participation.

Cloth masking on frame of entire Boundary wall with 09 Feet height as per site requirement.

Creative Zone: for activities like short quiz competition, face painting/ tattoos, Karaoke activities with sound systems for public participation with activity co-coordinators and any other participative concepts with adequate coordinators etc.

30 Nos. of Drinking water dispensers equipped with 20 Ltr. Packaged Drinking water jar of reputed brand, replenish able CAN/JAR with sufficient disposable eco-friendly cups (CAN/JAR to be replaced at regular interval for un-interrupted supply) on daily basis for entire event. 550 jar of 20 ltr per day ( 30 nos of drinking water dispensers and 550 jars of 20 litre per day )

Still and Video Photography of entire Event – comprising of two single Camera Setup with live projection in Food Court and Handicraft area and at least 4 still photographers. Softcopy of photo shoot and video recording to be handed over on daily basis/as and when required basis to ITDC for entire event including photo Album/s, DVD’s and teasers( short clippings of 3 to 5 minutes duration for the event as per the requirements of Ministry). 500 nos. of photos (5”x7”) with presentable album. All data pertaining to Bharat Parv to be delivered in a separate hard disk.

Toilets for General Public (Male and Females) with hand washers with liquid soap, proper water facility and their cleanliness at regular intervals and to maintain proper hygiene. All the toilets in the parv area to have provision of light inside.

Drinking water Tanker - 5000 Ltr. in Food Court area for kitchen purpose - on Daily basis. 06 Water tankers of 5000 liter each per day ( 06 Water tankers of 5000 liter each per day )

Central PA System for entire venue ( Help desk and control rooms )

Battery Operated Golf Cart with driver for VIPs ( 5 +1) seating capacity each

Wheel Chairs for Differently abled persons

Walkie-Talkies Communication Devices with System

Kitchen Apron of size 42”x24” with strap and good quality fabric with Incredible India branding

Umbrella large size

Media Hanger structure in Food Court Area: To cater requirements for Media Personnel: Construction of Space Frame Pillar less, Water Proof, Fire Retardant Aluminum hanger Structure with false ceiling of size 15m x 15m with top and covered from all sides with wooden platform base of 10 cm with new carpet, Double Door Entrance and Exit, Well Lit befitting the Ambience as per our requirement- using fittings, cables etc of ISI standards, well ventilated, with colorful fabric and befitting interiors, 8 nos. table top flower arrangements on daily basis. All material used should be in consonance to fire safety norms & adhere to fire safety standards.

Media Lounge: Sofa set ( Double Seaters)

Media Lounge: Centre Tables

Media Lounge: Side Tables

Media Lounge: Office set –up: Computers with UPS

Media Lounge: Office set –up Black and White Printers with printing paper

Media Lounge: Office set –up Colour Printers with printing paper

Media Lounge :Internet leaseline 20Mbps for creating Wi-Fi zone with complete set up /infrastructure

Media Lounge: Output Box with 20 Points for Media

Media Lounge: Office set –up Photocopy Machine with adequate photocopy paper and stationery.

Media Lounge: Office setup - Octonorm Tables 3ft x 1.5ft

Media Lounge: Office setup - Banquet chairs with chair covers

Media Lounge: Office setup - Power points

Media Lounge: Office setup - Dust bin

Media Lounge: Arrangements for press briefing for 75-100 pax with banquet chairs and head table for 5 pax. Audio Visual arrangements with 5 mikes for head table and 4 cordless mikes for Q and A. Podium with Podium Board and 2 mikes. Flower arrangements for head table.

Catering Arrangements for 250 Pax per day at Media Lounge – (Each Day; Menu to be changed on daily basis). Variety of Tea, coffee, cold beverages to be available on daily basis alongwith savory, sweet items like samosa, pakora, mini patties, French fries, Dry Indian sweet, cookies and biscuits and 2 nos. water dispensing machines with 4 nos. drinking water jars of reputed brands approved by FSSAI with glasses and disposable eco-friendly paper glasses. Well groomed and uniformed staff to cater in Media Lounge. ( 250 pax per day )

Media Lounge: Enclosure with 4 tables and chairs for dedicated catering

Lamp Lighting- With accessories viz oil, wicks, candle, floral decoration etc

Air-conditioned portable toilets in vicinity of Media Lounge with dedicated staff deployment with toiletries, amenities and adequate power supply, water supply at all time of event.

Air Circulators for Media Hangar

Studio Kitchen Stage built on 18” inches raised wooden platform with 240 degree open, one entry and exit , size 12' x 8' with running water , attached mise en place area size 6' x 12' with running water facility and wash up area size 6'x12' with sink and running water facility for Washing utensils, Size of Studio kitchen tent should be 20' x 40' with roof and barricading of 3 feet height with one entry and exit

Studio Kitchen: Theatre seating with 50 banquet chairs with covers in front of the studio kitchen.

Studio Kitchen Sofa set for VIP (Single Seater)

Studio Kitchen Power Point 15Amp

Studio Kitchen Electrical Load

Studio Kitchen: Video Camera placed on the working area and both sides with complete recording of entire event

Studio Kitchen LED Screen size 12'x8'

Studio Kitchen Collar Mike

Studio Kitchen Sound System with four Speaker

Studio Kitchen Fire Extinguishers –ABC Type 10 Kg, Sand Buckets and Sand Bags

Studio Kitchen Chef Caps with Incredible India Print

Studio Kitchen: 04 Utility workers for the studio kitchen per day

Pathway: Wooden platform of 10cm with carpet throughout the Parv area to access the food court stalls, stage, Handicrafts and Handlooms stalls ,State Theme Pavilion, VIP Lounge, Media Lounge, DAVP Hangar, ASI Hangar, offices of ministries, ITDC and Public Conveniences etc. The entire pathway to be with carpet and approx. of size 8 ft. in front and 4 ft. in back of all the areas. The pathway to also be disabled friendly with interconnected pathway facility with platforms at various places including connectivity from Gyan path to both the lawns

Office Equipment: Comprising of: Computers with UPS and skilled manpower for Registration (preparation of badges etc.) with printers for colored and black and white printing along with stationery and paper.

Office Equipment: Heavy Duty Photocopier machine along with stationery and photocopy paper

Office Equipment: Lamination Machine: for Lamination of badges i.e. I- cards of 5”x3.5”. The badges to have lanyards.

Badges: Category wise in color. Color Badges of size 5”x3.5” with photo and good quality lanyards - 5000 in number . (No plastic to be used in preparation of badges )

Manpower: Ushering Staff per day (Female).12Hrs Shift Presentable, soft – spoken duly uniformed as per our requirement. Uniform to be provided by the bidder.

Manpower: Assistants (Male) per day 12 Hrs. shift. Presentable, soft – spoken duly uniformed as per our requirement. Uniform to be provided by the bidder.

Augmentation of lights over and above normal lighting for a well litParv Area and surrounding area with 250 nos. LED metal lights.

Divider Railing: To regulate smooth entry and exit of visitors to the food court area and the tableaux/ handicraft area. As per our requirement.

Security Items or Services: Tensil Canopies of water proof stretchable fabric with MS Frame to cover 40ftx13 ft to cover 10 No’s DFMD at entry points

Tableaux Lighting: LED Parcan up lighters for Tableaux area

Water for cultural Artists: 4 nos. water dispensing machines with 20 nos. drinking water jars of reputed brands approved by FSSAI for the cultural artists each day with eco friendly disposable paper glasses

Promotional Tee Shirts with assorted sizes having incredible India Logo (as per size requirements)

Brochures qw per following specifications : Bharat Parv brochures of Open Size, 10.5 inch X 8.5 inch, folded twice, vertically to a finished size of 3.5 inches X 8.5 inches with 4 colour printing using 130 GSM imported Art paper. (The work is to be executed with design and final printing as per Ministry of Tourism requirements)

Copies of Mahatma Gandhi package folder in open size A-3 folded once vertically to a finished size of A-4 with print in 4 colours using 130 GSM imported Art paper. (The work is to be executed with design and final printing as per Ministry of Tourism requirements)

Deepali Designs and Exhbitis Pvt Ltd

New Variety Decorators Pvt. Ltd

SHOWCRAFT PRODUCTIONS PVT LTD

Mahalakshmi Light House