Detail Designing and Construction of flat Type High Rise Residential Buildings cum Commercial Units including on site development with all Infrastructure Services for Economically Weaker Section at Various place at Rajkot division under “PRADHAN MANTRI AWAS YOJANA 2.0 (U)” (Package – 4) 2nd Attempt

8 Section - 7 Bill of Quantities

9 Section - 8 Securities and Other Forms

10 Section - 9 Drawings

11 Section - 10 Documents to be furnished by Bidder

INVITATION FOR BID

NATIONAL COMPETITIVE BIDDING

1. The Gujarat Housing Board invites bids for the construction of works detailed in the

table. The bidders may submit bids for any or all of the following works.

P Name of work Approximate Bid Cost of Period #Clas

ac value of security docume of s of

k works (Rs.)(Cr) (Rs.) nt compl Regis

Detail Designing and Cons 159,99,66,050/- 1,60,00, 23600 18 AA

truction of flat Type High 000/- /- Mont Clas

Rise Residential Buildings hs s in

cum Commercial Units spec

on site development with

all Infrastructure Services

for Economically Weaker buil

Section at Rajkot under ding

“PRADHAN MANTRI AWAS

YOJANA 2.0”(2nd attempt)

Location Area Road Width

EWS-2 Shastrinagar,

EWS-2 Jetpur, Rajkot -

Shop (10% Commercial) -

EWS-2 Mahuva, Bhavnagar 58773

EWS-2 Tarsamiya, -

Bhavnagar 80 8300

EWS-2 Tarsamiya, -

Bhavnagar 79 6179

EWS-2 Tarsamiya,

2. Prospective / Interested bidder may download the Bid Documents from website

https://www.tender.nprocure.com free of cost till the Time and Date as mentioned

on online NIT at website https://www.tender.nprocure.com.

3. # However, Bidder who is submitting the Bid Online will have to pay the Bid

Document Fee / Tender Fee through Demand Draft only of any Schedule Bank payable

at Rajkot and in favour of ‘Executive Engineer, Rajkot’. Once the Bid is received online,

Bid Document / Tender Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and Demand Draft/ FDR / Bank

Guarantee against Bid Security / EMD shall be submitted in electronic format through

online (by scanning) while uploading the bid, this submission shall mean that bid

document / tender fee and Bid Security / EMD has been received. Accordingly, the

offer of only those shall be opened whose Bid Document / Tender Fee and Bid Security

/ EMD have been received electronically. However, for the purpose of realization of

Demand Draft, and FDR / Bank Guarantee bidder shall send the same in original

through R.P.A.D. so as to reach to #‘Executive Engineer, GHB Division, Rajkot within

the date and time as mentioned on the online NIT at website

https://www.nprocure.com/ https://tender.nprocure.com under as mentioned under

the Schedule of E-Tendering .

Penal action for not submitting Demand Draft / FDR / Bank Guarantee in

original to Executive Engineer, Gujarat Housing Board, Rajkot / Tender Inviting

Authority by bidder shall be initiated.

4. Bids received online, will be opened on the time, date and place as specified in the

online NIT at website https://www.tender.nprocure.com in the presence of the

bidders or their authorized representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the

bids will be opened on the next working day at the same time and venue.

5. A pre bid meeting will be held on 23-01-2026 at 12:00 hrs. at the Office of Executive

Engineer, Gujarat Housing Board, Rajkot to clarify the issues and to answer questions

on any matter that may be raised at that stage as stated in clause 9.2 of

‘instructions to Bidders’ of the bidding documents.

6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should

be rounded off to the next thousand rupees.

7. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of the

tender submission date and time. After the tender submission date and time, the

bidder cannot modify / edit / withdraw their submitted offer in any case. No

written or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date

of submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending

discussion, conferences or site visits will not be reimbursed by the Employer or

Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with

tender are liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the

bidder will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the

format given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked

strictly in electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result

in disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the

past, it shall not be deemed to be a ground / reason for not giving required

information for this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation

of this bid. The Government will not ask for any other information, unless it is

found absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

For Building and Bridge Works following documents shall be submitted by bidders

in electronic format only through online by scanning and the (i) Bid Document Fee /

Tender Fee (ii) Bid Security / EMD should be sent in original to the Office of Executive

Engineer, Gujarat Housing Board, Rajkot / Tender opening authority through RPAD,

so as to reach the Office of Executive Engineer, Gujarat Housing Board, Rajkot /

Tender opening authority within 7 days from last day of submission of Bid.

(i) Bid Document Fee / Tender Fee

(ii) Bid Security

(iii) Registration Certificate of Appropriate Class

(iv) Registration Certificate of Special Category - Building I

(vi) Annual financial Turnover Certificate of last five years issued by CA along with

audited Balance sheet, Proffit loss statement, and auditors reports.

(vii) The Annual Financial Turnover of last five financial years.

(viii) One Similar completed work (RCC building Frame Structure height more than

16.5 mtr/G+4 ) Amounting Rs. 6399.86 Lakh

(ix) Similar Work Experience of last Five years.

(x) Cumulative work on hand along with copy Work orders.

(xi) Other Documents, as required…

INSTRUCTIONS TO BIDDERS

Section 1: Instructions to Bidders Vokra

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 9 19. Sealing & Marking of Bids

2. Source of Funds 25 20. Deadline for Submission of

3. Eligible Bidders 25 21. Late Bids

4. Qualification of the 26 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 30 E. Bid Opening and Evaluation

7. Site Visit 30 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding 31 26. Examination of Bids and

Documents Determination of

9. Clarification of Bidding 31 27. Correction of Errors

10. Amendment of Bidding 32 28. Deleted

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 33 F. Award of Contract

13. Bid Prices 34 31. Award Criteria

14. Currencies of Bid and 34 32. Employer’s Right to Accept

Payment any Bid and to Reject any

15. Bid Validity 34 33. Notification of Award and

Signing of Agreement

16. Bid Security 34 34. Performance Security

17. Alternative Proposals By 36 35. Advance Payment and

Bidders Security

18. Format and Signing of Bid 36 36. Dispute Review Expert

37. Correct or Fraudulent

1. Scope of Bid

The work shall be executed on Turnkey basis from design to commissioning services

including soil investigation, all necessary engineering survey, construction, designing,

method of erection in accordance with layout plan and detailed architectural /

structural / services drawings duly approved as specified by GHB / PMC/ Consultant,

nothing extra shall be paid over and above quoted rate.

Scope of work contained in the paragraphs mentioned below is only indicative and not

exhaustive. In addition the contractor shall be responsible for executing all items

required for completing the houses in all respect to make the dwelling units habitable

and ready for occupation including all services, environment-fit for habitation with

electrical, landscaping works, water supply, sewerage, underground storm water drain,

rainwater harvesting system, roads, pathways, rooftop solar panel system, lighening

rrester etc. complete as per direction of Engineer-in-charge. The Indicative Project

Site location no. 1 EWS-2, Shastrinagar, Bhavnagar

Land area 554Sqm

Category Shop EWS - II

Unit carpet area as per

- Sqm 41.00 Sqm

Carpet area of a unit

including utility and N.A. 43.04 Sqm

No. of dwelling units NA

Total carpet area of

Total carpet area NA Sqm

No. of storey G+0 P+7

Parking as per GDCR

Above G+3 - Stilt parking is compulsory.

Parking Basement to be provided if there is space constraint in

providing parking as per GDCR norms.

Site location 2 EWS-2 Jetpur, Rajkot

TP, FP and Survey

Land area 33432 Sqm

Category Shop EWS - II

Unit carpet area as per

As per Planing 41.00 Sqm

Carpet area of a unit

including utility and As per Planing 43.04 Sqm

No. of dwelling units As per Planing

Total carpet area of

482 Sqm 4820.48 Sqm

Total carpet area NA Sqm

No. of storey G + 1 or G P+7

Parking as per GDCR

Above G+3 - Stilt parking is compulsory.

Parking Basement to be provided if there is space constraint in

providing parking as per GDCR norms.

Site location 3 EWS-2 Mahuva, Bhavnagar

Land area 58773 Sqm

Category Shop EWS - II

Unit carpet area as per

Carpet area of a unit NA

including utility and 43.04 Sqm

No. of dwelling units NA

Total carpet area of

NA 16871.68 Sqm

Total carpet area NA Sqm

No. of storey G+0 P+7

Parking as per GDCR

Above G+3 - Stilt parking is compulsory.

Parking Basement to be provided if there is space constraint in

providing parking as per GDCR norms.

Site location 4 EWS-2 Tarsamiya, Bhavnagar(R-31),

Land area 8300 Sq.m.

Category Shop EWS - II

Unit carpet area as per

Carpet area of a unit NA

including utility and 43.04 Sqm

No. of dwelling units NA

Total carpet area of

Total carpet area NA Sqm

No. of storey G+0 P+7

Parking as per GDCR

Above G+3 - Stilt parking is compulsory.

Parking Basement to be provided if there is space constraint in

providing parking as per GDCR norms.

Site location 5 EWS-2 Tarsamiya, Bhavnagar(R-10C)

Land area 6179 Sq.mtr.

Category Shop EWS - II

Unit carpet area as per

Carpet area of a unit NA

including utility and 43.04 Sqm

No. of dwelling units NA

Total carpet area of

Total carpet area NA Sqm

No. of storey G+0 G+3

Parking as per GDCR

Above G+3 - Stilt parking is compulsory.

Parking Basement to be provided if there is space constraint in

providing parking as per GDCR norms.

Site location 6 EWS-2 Tarsamiya, Bhavnagar(R-9)

TP, FP and Survey

Land area 9602 Sq.m.

Category Shop EWS - II

Unit carpet area as per

Carpet area of a unit NA

including utility and 43.04 Sqm

No. of dwelling units NA

Total carpet area of

NA 11018.24 Sqm

Total carpet area NA Sqm

No. of storey G+0 G+3

Parking as per GDCR

Above G+3 - Stilt parking is compulsory.

Parking Basement to be provided if there is space constraint in

providing parking as per GDCR norms.

Note: Total Carpet area of a Unit = Unit’s carpet area as per RERA + Carpet area of utility

excluding parapet wall + Carpet area of balcony excluding safety grill / railing as per

respective drawings enclosed to tender.

Dweling unit plan/Indicative planning is attached herewith for reference only. However,

bidder has to verify the planning at his end for suitability and quote accordingly. The

provided planning is just for information and better understanding with no liability to GHB.

Bidder is free to modify the layout as required. But, minimum carpet area has to be

achieved per DU as per the tender requirement.

1.1 Depedning upon demand of work, the contractor can be awarded additional work

up to 10% of tender indicated work scope by GHB. This additional work shall be

paid at approved tender rates only. (As per R&B, Guj. Govt. GR No. TNC -10 - 2017-

1.2 Floor height is to be maintained 2.9 m (from finished floor lavel to slab bottom) or

as per GDCR whichever is higher

1.3 The proposal of detail architectural and MEP design is to be prepared as per the

guidelines of UD & UHD and prevailing GDCR norms, but not lower than the

minimum specification for various types of dwelling unit criteria mentioned in the

tender and minimum requirement of the project.

1.4 Contractor / Developer have to obtain all the statutory clearance from the

concerned authority as and when required i.e. Fire, Rajachtti, fire opinion,

Environment Clearance, approval for water supply, drainage, electrical services,

lifts, etc. including Building Use (BU) Permisssion with all the required charges to

be paid to the local authority. Contractor shall be responsible for obtaning fire NOC

with all necessary compliance to local authority’s requirement including all

associated cost)

This is EPC Turnkey contract. Bidder has to quote rate per carpet area as 3 FSI is

available for PMAY projects. Purchase of additional FSI or Saving in FSI is not

applicable in this Tender.

1.5 Contractor / Developer will get the detailed soil investigation done as per relevant

IS code, NBC code etc. as applicable through any nationally accredited lab. The

department may varify the results submitted by the Contractor/ Developer, if

1.6 Tenderer may satisfy himself by conducting pre soil test if so required.

1.7 Prepare complete structural design, drawing for foundation, super structure and

for other related structures in the Housing pocket i.e. UGRs, Pumps, DG set, Pump

houses, etc. to be provided in this Housing scheme as per provision contained in IS

code / relevant codes, but not lower than the minimum specification mentioned in

the tender and minimum requirement of the project.

1.8 Provision of protection against seismic forces as per relevant IS codes for structure

1.9 The structural drawing shall be approved as specified by PMC. If any modification

in design / drawing is needed, as per site conditions, the Contractor / Developer

shall do / redo without any extra cost. The decision of the GHB shall be final and

binding. No claim whatsoever will be entertained in this regard.

1.10 Planning, preparing drawing for internal services, landscaping, and execution

of the same i.e. internal sanitary work, water supply work, drainage system etc.

complete for the building including all pipes, its fittings, testing etc. complete.

1.11 For the project all the necessary approval and permission is to be taken by

the bidder at his own expenses and all the refundable deposits (excluding all type

of electrical connections) will be borne by GHB. Further Bidders please note that,

the TP incremental charge (Betterment & Amenities Charges for land only) for

the land will be borne by GHB. Local electrical supply company deposits for meter

& transformer etc. shall not be refundable and shall be borne by the Bidder only.

- Also for water connection, Drainage Connection and Electric Connection

charge shall be in the scope of contractor. Also External Electrical works

including HT substation within campus is in scope of contractor. GHB will

sign required documents only.

- The Contractor shall get the project registered with RERA in due

coordination with GHB. The Contractor shall be solely responsible for all

necessary documentation, compliance, legal obligations, etc. related to

RERA regulations.

1.12 Water supply: Water supply lines will be laid as per scheme prepared,

submitted by the contractor and approved as specified by PMC appointed by

A. UGR of the required capacity / of the quantity approved by PMC

appointed by GHB.

B. Planning, designing and construction of underground reservoirs,

waterpump houses for water supply, for fire-fighting tank including

installing of pumps, standby water supply pumps as per approved

drawings / specifications or as directedby Engineer-in-charge.

C. Pumping arrangement from UGR to OHT of each block shall have to be

provided by contractor.

D. External water supply within the premises shall have to be provided by

the contractor.

E. Contractor shall have to construct tube wells as per the requirements

for DUs and Horticulture in addition to supply of corporation /

nagarpalika. Capacity of tube wells shall be sufficient so, if in case of

breakdown service of corporation / nagarpalika for water supply, water

can be supplied to benificiaries with tube well. Tube well shall be

executed with items as per relevant IS Code.

External water supply infrastructure arrangement within the premises

(including water pipeline from UG tank to ULB supply line on external

road) shall have to be provided by the contractor. One or more bore of

sufficient capacity to fill UG tank within 8 hours shall be provided by

contractor for domestic water supply in every plot as per concern with

department. Also if the bore well used during construction work by the

contractor, all the pump sets/pipes/cables etc. will have to replace with

new by the contractor and warranty shall be start from the date of

handover/possession of the houses. Nothing extra shall be payable.

1.13 Refuse area will be constructed in the building as per GDCR

requirement/Local authority requirements. Internal storm water drain

(underground pipe) to be designed and constructed with Rain water harvesting

system as per approved norms. Trenches, sump and de-water pumping system

of adaquate numbers and capacity as per approved design shall be provided for

basement with disposal arrangement directly to the external storm / sewage

drain of local authority. The de-watering pump for this shall be cutter type

submersible pumps. Responsibility of getting storm water drain system

approved is included in the scope of work

1.14 Planning, designing and execution of all services like water supply, rain water

harvesting system, roof top solar panel system, sewerage, drainage system,

roads, paths, electrification and all connected sub structures and super structures

within the premises, as per by-laws and norms of the local bodies including

making connections with the peripheral services after getting the services design

approved from the local bodies/ Central Ground Water Board, GHB’s role shall be

limited only to sign the application/ drawings / documents for submission to the

local bodies in the capacity of the owner for approval. In case of water supply and

sewerage, the responsibility of getting the scheme approved from service

provider (HOUSING BOARD/ULB ) is included in the scope of work/ tender apart

from internal and external water supply/ sewerage & drainage lines to be laid to

make the system of water supply and sewerage and drainage functional/

complete. However, the cost of connection of water supply lines/ sewer lines

from peripheral connection point/ out fall sewer shall also be borne by

contractor. If in any case in the nearby plot area water supply and sewerage

infrastructure are not available from corporation and nagarpalika then

contractor has to provide sufficient number and capacity tubewell for water

supply. The Contractor must provide Sewage Treatment Plant/Tertiary Sewage

Treatment plant as suggested by GPCB/Local authority.

If suggested or required by CPCB/GPCB/Local Authority, the contractor must

provide Sewage Treatment plant/Tertiery Sewage Treatment plant .

1.15 The bidder has to carry out maintenance till successfully handover services

to the society of association without any extra cost. The following items to be

procured with warrantee/guarantee for 2 years from the supplier and bidder

shall ensure that any defects or damage occurring under normal operating

conditions (excluding misuse or negligence by the Association) are rectified or

replaced at no additional cost during the warranty period:

 Water supply system with tube wells

 Pumps for domestic / flushing water supply and fire protection

 Solar panel system

 Streetlights, Common lights (LED lights)

 Fire protection system

 Elevators / Lifts

 Underground Storm water drainage and External Sewerage

The Contractor has to handover dwelling units to beneficiaries on a pro-rata basis

based on completion of dastavej between GHB and beneficiaries. The Dwelling units

shall be defect free at the time of handing over.

Preparation of landscaping plan including parks, plantation and execution of the same with

i) The development of park: water hydrants, grassing creeper planting trees

etc. complete as per HOUSING BOARD/ULB norms as per specification and

drawing approved by the competent authority of GHB.

ii) Complete levelling/ dressing including filling of earth, its supply, disposal of

surplus earth, (if any) shall be the property of GHB & will be disposed to the

approved disposal point or at the place as directed by engineer in charge. No

extra payment for disposal shall be allowed.

1.16 Planning, designing and construction of boundary wall for the whole scheme area,

decorative MS gate of height not less than 1.8 m and weight shall not be less than

kg/sqm, above gate and approx. 6.0 m and above height from FFL decorative slab to

cast at entrance to give better appearance of entryalong with wicket gate and Security

cabin of size not less than 9.0 sqm, dust bin, sign boards, guide map, location board,

direction boards, numbering of Housing with benificiary name to be displayed at

parking of wooden / ss plate as approved by GHB, letter box of size 230 x 75 x 280 mm

from 22 guage steel plate with lock etc. complete as per drawing approved by GHB.

1.17 All the internal roads shall be of tremix RCC roads having width as per GDCR norms

and 1.00 mt. wide paths shall be covered with 60 mm thick M30 grade rubber moulded

paver blocks with PCC as per design approved by GHB.

1.18 Taking all precautionary measure to safeguard against any accident for the

contractors employees, general public, supervisory staff of GHB by providing necessary

safety equipments, helmets and MS sheet barricading etc. at work site. The site has to

be kept clean all the time of all debris, rubbish, and dirt & surplus/waste material.

1.19 De-silting will also be done by the contractor before handing over the completed

Housing pocket to GHB. All machine, equipment and labour for this purpose will be

arranged by contractor.

1.20 Contractor shall provide internal as well as external infrastructure for all the DUs

with liaison to DGVCL/TORRENT the rates include all the necessary provisions

required to be made to get electricity for all DUs i.e. extension of electric lines,

transformers, inclusive of increasing load by calculating all DUs requirements, deposits

to be paid in DGVCL/TORRENT etc. complete. Also with DUs electrification scope of

work includes electrification for common purpose like street lights, lifts, water pump

sets etc. No extra payment shall be paid for any work related to electrical infrastructure.

1.21 The Contractor will submit the model for layout of the project specifying

details provided in layout along with in the tender documents in one month from

stipulated date of start. He will also submit a model of modules of houses

specifying all floors and its adjoining area. The scale of module shall be 1:500 for

layout plan and 1:100 for dwelling unit. The bidder has to provide a model of

layout and building unit along with a walkthrough presentation in one month from

stipulated date of start.

1.22 Contractor shall erect batch mix plant (minimum 30 cum/hr or more) fully

automatic, computerized for preparation of Design mix concrete as per IS code at his

own cost and shall prepare all concrete accordingly.

1.23 Internal & external electrification work as per specification given in the tender

document & directions of GHB as per scope of work & specifications appended with the

NIT which includes LT/ HT supply, water supply arrangement, fire-fighting, lightening

arrester, roof top solar panel system, lifts and DG sets, for both the interior and exterior

As per minimum specification point no.

“For small sites with space constraints, contractor can use RMC after approval from

Engineer-In-Charge”

1.24 Contractor has to obtain labour licensee from Gujarat labour welfare board.

1.25 Defect liability period would be uniformly seven years from the date of

completion of the project or possession of building taken over by resident association

whichever is later. However maintenance of other building activities, such as

cleaning, sweeping of pocket & de-silting of sewer lines, S.W. Drain shall be done only

once prior to handing over the respective pocket. The maintenance will be only

limited to removal of defects noticed in the works carried out by the contractor during

defect liability period. Repair and maintenance of lift and all the pump sets of bore

well, underground sump & Fire tank shall be the responsibility of contractor for at

least 1 year after handing over of services to association. Thereafter beneficiaries

association will maintain the lift service. Nothing extra shall be payable.

1.27 The final ground level will be decided soon before actual start of work to avoid

water logging at site. In any case other land stormwater passing from scheme area

should not allow. Contractor has to raise the ground as per requirement to resolve this

issue. Plinth level shall be minimum (+) 600 mm above the nearby highest finished road

level and Parking floor level shall be minimum (+) 150 mm above the nearby highest

finished road level or natural ground level of the plot whichever is higher.If natural

ground level (NGL) of proposed project site is lower than nearest existing highest road

level, than required earth filling up to highest road level by keeping gradual slope to

easy drain out of rain water towards main entry should be done without claiming any

extra cost. For above arrangement contractor has to do all necessary work without

claiming any extra cost. Changes, if any, would not affect the agreed rates and no claim

on this account shall be entertained. If in any case NGL is (+) 600 mm above the nearby

highest finished road level, contractor has to keep plinth at least 150mm higher than

1.28 The above scope of work includes cost of all materials, manpower, equipment’s,

T&P, Fixtures, accessories, royalties, taxes, watch & ward, and all other essential

elements for completion and maintenance of works as aforesaid whatsoever the

approval accorded by GHB before acceptance of tender is only for tendere valuation.

Any change, modification, revision etc. required to be done by GHB, proof consultants

etc. in accordance with applicable standards and tender document will have to be done

at contractor’sacost and nothing extra shall be payable. Also contractor shall have to

take all the permissions including B.U. permission from the concerned departments on

his own expense required as per rules and regulations. The Contractor shall get the

project registered with RERA in due coordination with GHB. The Contractor shall be

solely responsible for all necessary documentation, compliance, legal obligations, etc.

related to RERA regulations.Stipulated time limit, to complete the entire work fit for

habitation is as per Tender notice.

1.29 2 hr fire rating should be for all structural component of building. Slab thickness

should be minimum 115 mm or as per 2 hr fire rating whichever is higher.

1.30 One stretcher cum pessengare lift of adequate size shall be provided in each block.

Capacity of strectcher cum passenger lift shall be minimum 15 person and while

capacity of fire lift shall be minimum 8 persons. The provision of strectcher cum

passenger lift & fire lift is mandatory in building as per GDCR/NBC normsor above,

whichever is more.

1.31 Any changes needs revision in drawing or in execution should have to be done by

contractor without any extra claim. Rajachitthi and all other necessary Government

approvals, if required shall be obtain by the contractor at his own cost. Contractor shall

engage their own Engineer / Architect on record, Clerk of Works on record, Strucrure

Engineer on record, Supervisor on record, etc. registered with the local authority for

getting rajacthitthi.

1.32 Contractor has to submit compliance report of remarks (observation) given by

PMC/GHB during scrutiny and review of architectural, structural and MEPF drawings

with revision of the drawings invariably.

1.33 For Architectural, Structural and MEPF services contractor has to submit DBR

(Design Basis Report) with conceptual drawing, data sheet and calculation before

submitting Architectural, structural and MEPF detail drawing for review. MEPF design

shall be carried out based on latest NBC norms and guidelines and relevant IS codes.

1.34 Approval from CFO for fire fighting provision and approval for electrical provision

like substation, meter room, alignment of conduit for electrical work any MEPF

drawings is in the scope of Contractor.Any changes needs revision in drawing or in

execution should have to be done by contractor without any extra claim.

1.35 DG-Set shall be in the scope of conractor of adequate capacity for Lifts, Fire fighting,

water supply, parking and common area lighting of each blocks, utilty (pump room,

meter room, security cabin) areas, street lights.

1.36 Testing of materials as per relevant IS code to be followed and it is in the scope of

1.37 Contractor to design and construct the houses by covering minimum specification

for vatious types of dwelling units & minimum specification mentioned in tender.

1.42 DEVELOPMENT DETAILS

 Detail Planning Norms as per the guidelines of latest NBC and Urban Development

and Urban Housing Department & latest GDCR.

 The developer / contractor should also maintain the design as per the GDCR, town

planning norms & bench marking standards set by the competent authority.

 General planning and finishing should be such that enhances overall stability and

1.43 The Gujarat Housing Board invites bids for the Construction of works (as defined

in these documents and referred to as ‘the works”) detailed in the table given in

IFB. The bidders may submit bids for any or all of the works detailed in the table

1.44 The successful bidder will be expected to complete the works by the intended

completion date specified in the Contract data.

1.45 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their

derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are

1.46 The title of land is with Gujarat Housing Board. If any issues regarding

possession of site incures in future, amicable solution will be taken at board level.

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat /

Govt. of India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information,

a statement that the Bidder is neither associated, nor has been associated, directly

or indirectly, with the consultant or any other entity that has prepared the design,

specifications, and other documents for the Project or being proposed as Project

Manager for the Contract. A firm that has been engaged by the Employer to

provide consulting services for the preparation or supervision of the works, and

any of its affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information,

a preliminary description of the proposed work method and schedule, including

drawings and charts, as necessary. The proposed methodology should include a

program of construction backed with equipment planning and deployment duly

supported with broad calculations and quality assurance procedures proposed to

be adopted justifying their capability of execution and completion of work as per

technical specifications, within stipulated period of completion.

#4.5 QUALIFICATION CRITERIA:

(Applicable for the works which require Post Qualification)

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum

pass/ fail criteria regarding the Applicant’s general and particular experience,

personnel and equipment capabilities and financial positions, as demonstrated by

the applicant’s responses in the forms attached to the letter of application (

specified requirement for joint ventures are given under para 4.6 below )

Subcontractors experience and resources shall not be taken in to account in

determining the applicants compliance with the qualifying criteria

To qualify for more than one contract, the applicant must demonstrate having experience

and resources sufficient to meet the aggregate of the qualification criteria for each

contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and

the financial figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting tender 2025-2026

Applicant should indicate actual figures of costs and amount for the works

executed by them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign

currency the above enhanced multiplying factors will not be applied. Instead, the

current market exchange rate (State Bank of India BC Selling rate as on the last

date of submission of the bid) will be applied for the purpose of conversion of the

amount in foreign currency into India rupees.

4.5.3. General Experience.

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover (defined as billing for works

in progress and completed in all classes of civil engineering construction

works only) in any one year, over the last five years of the annual value of

contract / contracts applied for.

(b) Experience in successfully completing or substantially completing at least one

residential housing/commercial project of height more than 16.5 m/G+4 of

at least 40 percent of the value of proposed contract within the last five

The works may have been executed by the applicant as prime contractor or

as a member of a joint venture or as a nominated sub-contractor. As

subcontractor, he should have acquired the experience of execution of all

major items of works under the proposed contract. In case a project has been

executed by a joint venture, weight towards experience of the project would

be given to each joint venture in proportion to their financial participation

in the joint venture.

Substantially completed works means those works which are at least 90 %

completed as on the date of submission (i.e. gross value of work done up to

the last date of submission is 90 % or more of the original contract price)

and continuing satisfactorily.

For these, a certificate from the employers shall be submitted along with the

application incorporating clearly the name of the work, contract value,

billing amount, date of commencement of works, satisfactory performance

of the contractor and any other relevant information.

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major

equipment to attain the completion of works in accordance with the prescribed

construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish

with their bid, a detailed construction planning and methodology supported with

layout and necessary drawings and calculations to allow the employer to review

their proposals. The numbers, types and capacities of each plant/equipment shall

be shown in the proposals along with the cycle time for each operation for the

given production capacity to match the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available,

liquid assets (aggregate of working capital, cash in hand and uncommitted bank

guarantees) and / or credit facilities up to 25 percent of the value of the contract

/ contracts applied.

4.5.7. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years If

necessary, the employer will make inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration

resulting from contracts completed or under execution by him over the last five years.

A consistent history of awards against the Applicant or any partner of a joint venture

may result in failure of the applicant.

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to be

disqualified if they have:

Made misleading or false representation in the forms, statements submitted, and

Record of poor performance such as abandoning the work, rescinding of contract

for which the reasons are attributable to the non – performance of the contractor;

consistent history of litigation awarded against the applicant or financial failure

due to bankruptcy. The rescinding of contract of a joint venture on account of

reasons other than non – performance, such as Most Experienced partner of joint

venture pulling out, court directions leading to breaking up of a joint venture

before the start of work, which are not attributable to the poor performance of the

contractor will, however, not affect the qualification of the individual partners.

#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)

(Applicable only for estimated project cost of 50 Crore and above)

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para

4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria of para

4.5.3 & 4.5.6 above. The experience of the other joint venture partners shall be

considered if it is not less than 30 percent of the qualifying criteria in para 4.5.3

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and

shall be submitted with a copy of the joint venture agreement providing the joint

and several liabilities with respect to the contract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners

individually or as a partner in any other joint venture. In case dissolution of a joint

venture, each one of the constituent firms may qualify if they meet all the

qualification requirements, subject to the written approval of the Employer.

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if

their available bid capacity at the expected time of bidding is more than the total

estimated cost of the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = ( A*N*2-B), where

A = Maximum value of work executed in any one year during the last five years

(updated to the price level of the year indicated in appendix) taking into

account the completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works

to be completed during the next 2 years ( period of completion of work for

which bids are invited ); and

N = Number of years prescribed for completion of the works for which the bids

Note :- In Case of joint venture, the available bid capacity will be applied

for each partner to the extent of his proposed participation in the

execution of the work.

4.8 Even though the bidders meet the above qualifying criteria, they are subject

to be disqualified if they have:

- Made misleading or false representation in the forms, statements and

Attachments the submitted in proof the qualification requirements; and / or

- Record of poor performance such as abandoning the works, not properly

completing the contract, inordinate delay in completion, litigation history, or

financial failures etc.; and/ or

- Participated in the previous bidding for the same work and had quoted

unreasonably high bid prices and could not furnish rational justification to the

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of

alternatives that have been permitted or requested) will cause all the proposals

with the bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of

his Bid, and the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and

examine the Site of work and its surrounding and obtain all information that may

be necessary for preparing the Bid and entering into a contract for construction

The costs of visiting the site shall be at the Bidder’s own expense.

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and

addenda issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders I

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the

bidder in compliance to section 2 will be prepared by him and furnished as

Volume-V in two parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of

contract, contract data, forms, terms, technical specifications, bill of quantities,

forms, Annexes and drawings in the Bid Document. Failure to comply with the

requirements of Bid Documents shall be at the bidder’s own risk. Pursuant to

clause 26 hereof, bids which are not substantially responsive to the

requirements of the Bid Documents shall be rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may

notify the Employer in writing or through E-mail at the Employer’s address

indicated in the invitation to bid. The Employer will respond to any request for

clarification which he received earlier than 15 days prior to the deadline for

submission of bids. Employer’s response will be published on website including

a description of the enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting

which will take place at the address, venue, time and date as indicated in the

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on

any matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to

reach the Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the

source of enquiry) and the responses given will be published without delay on

the tender website i.e. www.tender.nprocure.com. Any modification of the

bidding documents listed in sub-Clause 8.1 which may become necessary as a

result of the pre-bid meeting shall be made by the Employer exclusively

through the issue of an Addendum pursuant to Clause 10 and not through the

minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the

bidding documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The

Employer will assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his discretion, extend as

necessary the deadline for submission of bids, in accordance with Sub-Clause

C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause

8.1) shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Schedule for Quoting of Rates for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e.

technical as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based

on the priced Schedule for Quoting of Rates submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and

words) for all items of the Works described in the Schedule for Quoting of Rates

along with total bid price (Both in figures and words). Items for which no rate or

price is entered by the bidder will not be paid for by the Schedule for Quoting of

13.3 All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid

Price submitted by the Bidder. (GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian

Rupees. All payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline

date forbid submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the

Employer may request that the bidders may extend the period of validity for a

specified period. A bidder may refuse the request without forfeiting his bid

security. A bidder agreeing to the request will not be required or permitted to

modify his bid, but will be required to extend the validity of his security for a

period of the extension, and in compliance with Clause 16 in all respects.

#16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown

in column 4 of the table of IFB for this particular work. This Bid security shall be

in favor of Employer as named in Appendix and may be in one of the following

a. Bank Guarantee from any scheduled Indian bank, in the format given in

Volume III. (Bank Guarantee is applicable only for Bid Estimated

Amount of 01 Crore and above) and Bank Guarantee of Schedule and

Private Banks shall be considered as per GoG Finance Department’s

Circular No. FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as

per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign

Bank approved by the Reserve Bank of India.

# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road &

Building Department or (2) Narmada Water Resources, Water Supply and

Kalpsar Department of Govt of Gujarat. Exemption Certificate is

applicable only when Registration Certificate of Appropriate Class

and Category of Approved Contractors is required as eligible criteria

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety

for the bid shall be valid for 45 days beyond the validity of the bid i.e. total validity

of 120+45 = 165 Days

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as

indicated in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer

as non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the

end of the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has

signed the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit

to (i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) #If found necessary, the bidder will be intimated for negotiation, He will be

intimated maximum three times within the validity period for negotiation, If

contractor does not respond in time, his Bid Security (EMD) will be forfeited and

his tender will be rejected. Punitive action will be taken on such contractors. (As

per GoG R&B Dept’s Gr. No. S/22/2017/6369/D, Dt.08/06/2018)

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance

or time for completion), basic technical design as indicated in the drawing and

specifications. Conditional offers or alternative offers will not be considered

further in the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause

of these Instructions to bidder as the “Technical Bid “and “Financial Bid” in

separate parts to be uploaded.

D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website

specified above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 10, in which case all right and obligation of

the Employer and the bidders previously subject to the original deadline will then

be subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed

in Clause 20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids

and the expiration of the original period of bid validity specified in Clause

above or as extended pursuant to Clause 15.2 may result in the forfeiture of the

Bid security pursuant to Clause

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made

pursuant to Clause 22, in the presence of the Bidders or their representatives who

choose to attend at time, date and the place specified in Appendix in the manner

specified in Clauses 20 and 23.3, In the event of the specified date of Bid opening

being declared a holiday for the Employer, the Bids will be opened at the

appointed time and location on the next working day.

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid

security furnished with each bid will be announced. If the bid security furnished

does not conform to the amount and validity period as specified in the invitation

for bid (ref. Column 4 and paragraph 3), and has not been furnished in the form

specified in Clause 16, the technical bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids

accompanied with valid bid security will be taken up for evaluation with

respect to the Qualification information and other information furnished

in part I of the bid pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the

clarification letter.

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification

the Evaluation Committee will finalize the list of responsive bidders whose

financial bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices, the

total amount of each bid, any discount and such other details as the Employer

total amount of each bid, any discount and such other details as the Employer

may consider appropriate, will be announced by the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices, the

total amount of each bid, any discount, and such other details as the Employer

total amount of each bid, any discount, and such other details as the Employer

may consider appropriate, will be announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall be in order of Estimated amount of Bids from highest to

23.9 The Employer shall prepare minutes of the Bid opening, including the

information disclosed to those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and comparison

of Bids and recommendations for the award of a contract shall not be disclosed to

Bidders or any other persons not officially concerned with such process until the

award to the successful Bidder has been announced. Any effort by Bidder to

influence the Employer’s processing of Bids or award decisions may result in the

rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer

may, at his discretion, ask any Bidder for clarification of his Bid, including

breakdowns of unit rates. The request for clarification and the response shall be

in writing or by e-mail, but no change in the price or substances of the Bid shall be

sought, offered, or permitted except as required to confirm the correction of

arithmetic errors discovered by the Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter

relating to his Bid opening to the contract is awarded. If the Bidder wishes to bring

additional information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid

evaluation, bid comparison or contract award decision may result in the rejection

of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine

whether each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b)

has been properly signed; (c) is accompanied by the required securities and; (d)

is substantially responsive to the requirements of the Bidding document. During

the detailed evaluation of the “Financial Bid”, the responsiveness of the bids will

be further determined with respect to the remaining bid conditions, i.e., priced

Schedule for Quoting of Rates, technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,

conditions and specifications of bidding documents, without material deviation or

reservation. A material deviation or reservation is one (a) which affects in any

substantial way the scope, quality, or performance of the Works; (b) which limits

in any substantial way, inconsistent with the Bidding documents, the Employer’s

rights or the Bidder’s obligations under the Contract; or (c) whose rectification

would affect unfairly the competitive position of other Bidders presenting

substantially responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the

Employer, and may not subsequently be made responsive by correction or

withdrawal of the non-conforming deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be

substantially responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation.

Variation and deviations and other factors, which are in excess of the

requirements of the Bidding documents or otherwise result in unsolicited benefits

for the Employer, shall not be taken in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the

Conditions of Contact, during the period of implementation of the Contract, will

not be taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the

Engineer’s estimate of the cost of work to be performed under the contract the

Employer may require the Bidder to produce detailed consistency of those prices

with the construction methods and schedule proposed. After evaluation of the

price analyses, the Employer may require that the amount of the performance

security set forth in Clause 34 be increased at the expense of the successful

/bidder to a level sufficient to protect the Employer against financial loss in the

event of default of the successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are

unrealistically priced low and which cannot be substantiated satisfactorily by the

bidder may be rejected as non-responsive.

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose

Bid has been determined.

(i) to be substantially responsive to the Bidding documents and who has

offered the lowest evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price

which is the lowest evaluation in any of the packages opened earlier than

the one consideration.

In no case, the contract shall be awarded to any bidder whose available bid

capacity is less than the evaluated bid price, even if the said bid is the lowest

evaluated bid. The contract will in such cases be awarded to the next lowest

bidder at his evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject

any Bid, and to cancel the Bidding process and reject all Bids, at any time prior to

the award of contract, without thereby incurring any liability to the affected

bidder or Bidder or any obligation to inform the affected Bidder or Bidders of the

grounds for the Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the

Employer prior to expiration of the Bid validity period by cable, telex or facsimile

confirmed by registered letter. This letter (hereinafter and in the condition of

contract called the “Letter of Acceptance”) will state the sum that the Employer

will pay the Co ntractor in consideration of the execution, completion, and

maintenance of the Works by the Contractor as prescribed by the Contract

(hereinafter and in the Contract called the “Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject

only to the furnishing of a performance security in accordance with the

provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the

successful Bidder. It will be signed by the Employer and to the successful Bidder,

within 28 days following the notification of award along with the Letter of

Acceptance. Within 21 days of receipt, the successful Bidder will sign the

Agreement and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the

Employer will promptly notify the other Bidders that their Bids have been

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder

shall furnish to the Employer an irrevocable and unconditional guarantee

from a Bank in the form set forth in Section 8 (the “Performance Security”)

for an amount equal to 5% (five percent) of its Contract Price. In case of bids

mentioned below, the successful Bidder, along with the Performance

Security, shall also furnish to the Authority an irrevocable and unconditional

guarantee from a Bank in the same form given at Section 8 towards an

Additional Performance Security (The “Additional Performance Security”) for

an amount calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10%

but upto 20% of the Estimated Project Cost, then the Additional

Performance Security shall be calculated @ 20% of the difference in

the (i) Estimated Project Cost (as mentioned in Bid Document) - Minus

10% of the Estimated Project Cost and (ii) Contract Price offered by

the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20%

of the Estimated Project Cost, then the Additional Performance

Security shall be calculated @ 30% of the difference in the (i)

Estimated Project Cost (as mentioned in Bid Document) - Minus 10%

of the Estimated Project Cost and (ii) Contract Price offered by the

selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days of the

Defects Liability Period and the Additional Performance Security shall be

valid beyond 28 (twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a

Bank Guarantee, it shall be issued either (a) at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India

and acceptable to the Employer. As per GoG Finance Department’s Circular No.

FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause

34.1 shall constitute sufficient grounds for cancellation of the award and

forfeiture of the Bid Security.

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as

stipulated in the Conditions of Contract, subject to maximum amount, as stated

in the Contract Data.

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder

recommended for award has engaged in corrupt or fraudulent practices in

completing for the contract in question and will declare the firm ineligible, either

indefinitely or for a stated period of time, to be awarded a contract with National

Highways Authority of India/ State PWD and any other agencies, if it at any time

determines that the firm has engaged in corrupt or fraudulent practices in

completing for the contractor, or in execution.

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause

of the Conditions of Contract.

APPENDIX TO ITB

Clause Reference

With respect to

1. The Name of the Employer is Gujarat Housing Board [ Cl.1.1]

2. The last five years.

3. This Annual Financial Turnover Amount is Rs. 106,66,44,033.33/- [Cl.4.5.3 (a)]

4. Value of Work is Rs. 159,99,66,050.00/-

6. The cost of electric work is Rs.

7. The cost of water supply / sanitary works is Rs.

8. Liquid assets and / or availability of credit facilities [Cl.4.5.6 ]

9. Price level of the financial year [Cl. 4.5.2]

10. The pre-bid meeting will take place at …………. [Cl. 9.2.1]

11. The technical Bid will be opened at the office of the

12. Address of the Employer:

14. The bid should be submitted latest by [Cl. 20.1 & 20.2]

As stated on online NIT

15. The bid will be opened at Rajkot [Cl. 23.1 ]

As stated on online NIT

16. The Bank Draft in favor of Executive Engineer, GHB, Rajkot

18. Escalation factors (for the cost of works [Cl.4.5.2]

executed and financial figure to a common base

value) for works completed

Year Financial Year Multiplying factor

Base year of inviting tender 2025-2026

#LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which

they propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

# Employment of a qualified site Engineer by the Contractor.

Contractors Superintendence, Supervision, Technical Staff & Employees:

i. The contractor shall provide all necessary superintendence during execution

of the work and all along thereafter as may be necessary for proper fulfilling of

the obligations under the contract.

ii. The contractor shall immediately after receiving letter of acceptance of tender

and before commencement of the work, intimate in writing to the Engineer-in-

Charge the name(s),qualifications, experience, age, address(s) and other

particulars along with certificates, of the principal technical representative to

be in-charge of the work and other technical representative(s) who will be

supervising the work. The Engineer-in-Charge shall within 3 days of receipt of

such communication intimate in writing his approval or otherwise of such a

representative(s) to the contractor. Any such approval may at any time be

withdrawn and in case of such withdrawal, the contractor shall appoint another

such representative(s) according to the provisions of this clause. Decision of

the tender accepting authority shall be final and binding on the contractor in

this respect. Such a principal technical representative and other technical

representative(s) shall be appointed by the contractor soon after receipt of the

approval from Engineer-in-Charge and shall be available at site before start of

iii. All the provisions applicable to the principal technical representative under the

Clause will also be applicable to other technical representative(s). The

principal technical representative and other technical representative(s) shall

be present at the site of work for supervision at all times when any construction

activity is in progress and also present himself/themselves, as required, to the

Engineer in-Charge and/or his designated representative, to take instructions.

Instructions given to the principal technical representative or other technical

representative(s) shall be deemed to have the same force as if these have been

given to the contractor. The principal technical representative and other

technical representative(s) shall be actually available at site fully during all

stage of execution of work, during recording/checking /test checking of

measurements of works and whenever so required by the Engineer-in-Charge

and shall also note down instructions conveyed by the Engineer-in-Charge or

his designated representative(s) in the site order book and shall affix his/their

signature in token of noting down the instructions and in token of acceptance

of measurements/checked measurement/ test checked measurements. The

representative(s) shall not look after any other work. Substitutes, duly

approved by Engineer-in-Charge of the work in similar manner as aforesaid

shall be provided in event of absence of any of the representative(s) by more

iv. If the Engineer-in- charge, whose decision in this respect is final and binding on

the contractor, is convinced that no such technical representative(s) is/are

effectively appointed or is/are effectively attending or fulfilling the provision

of this clause, a recovery (non-refundable)shall be effected from the contractor

and the decision of the Engineer-in-Charge as recorded in the site order book

and measurement recorded checked/test checked in Measurement Books shall

be final and binding on the contractor. Further if the contractor fails to appoint

suitable technical Principal technical representative and/or other technical

representative(s) and if such appointed persons are not effectively present or

are absent by more than two days without duly approved substitute or do not

discharge their responsibilities satisfactory, the Engineer-in-Charge shall have

full powers to suspend the execution of the work until such date as suitable

other technical representative(s) is/are appointed and the contractor shall be

held responsible for the delay so caused to the work. The contractor shall

submit a certificate of employment of the technical representative(s) along

with every on account bill/final bill and shall produce evidence at any time so

required by the Engineer-in-Charge.

v. The contractor shall provide and employ on the site only such technical

assistants as are skilled and experienced in their respective fields and such

foremen and supervisory staff as are competent to give proper supervision to

vi. The contractor shall provide and employ skilled, semiskilled and unskilled

labour as is necessary for proper and timely execution of the work. The

Engineer-in-Charge shall be at liberty to object to and require the contractor to

remove from the works any person who in his opinion misconducts himself, or

is incompetent or negligent in the performance of his duties or whose

employment is otherwise considered by the Engineer-in-Charge to be

vii. Such person shall not be employed again at works site without the written

permission of the Engineer in-Charge and the persons so removed shall be

replaced as soon as possible by competent substitutes. The technical staff

required at site as per quantum of work but minimum at each site, as per table

MINIMUM REQUIREMENT OF TECHNICAL REPRESENTATIVE(S)

Employment of a qualified site engineer by contractor (Package wise):

The contractor shall employ full time technically qualified staff during the execution

of this work as under:

 One Project Manager B.E./B.Tech. Civil having minimum 15years of

 One Graduate Civil Engineers (having 5 years experiecne) for Two High rise

towers & One Diploma Civil Engineers (having 10 years experience) for each

 Electrical site Engineer having Degree in Electrical with 05 years experience.

The Engineer employed must have sufficient experience to handle the work

independently. Such an Engineer shall have to stay at the site of work and he

shall not be entrusted with any other duty except of this work.

 One Sr. Surveyor having 10 years experience with one Surveyor having

years experience.

 One QA / QC Engineer with minimum 5 years experience.

No. of persons will depend on the size of project and as per instruction of

Engineer-in-charge.

Within 15 days of issue of work-order the Contractor will have to furnish to

Engineer-in-charge of the work the Name, Qualifications, copy of mark sheet, Colour

Photograph and the appointment order issued such engineers engaged for this

contract work. If 15 days after issue of work order such designated Site Engineers

do not resume or do not remain present on site of work, the recovery at the rate of

Rs.15,000-00 per month per Engineer will be made from the bills/deposit/dues of

the contractor. Such recovery shall be non-refundable.

QUALIFICATION INFORMATION

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used

for the purpose of post qualification as provided for in Clause 4 of the Instruction to

Bidders. This information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

Place of registration _________________________________

Principal place of business _________________________________

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 2024-2025

Work performed in the last five years 2023-2024

(in Rs. Lakhs) 2022-2023

1.3.1 Work performed as prime contractor, work performed in the past as a nominated

sub-contractor will also be considered the sub-contract involved execution of all

main items of work described in the bid documents, provided further that all other

qualification criteria are satisfied (in the same name) on works of a similar nature

over the last five years** and in current year before the submission of the bid.

Projec Name of Descriptio Contrac Value Date Stipulated Actual date Remark

t the n of work t No. of of period of of explainin

Name Employe contrac issue completio completion g reasons

r t (Rs. of n * for delay

Crore) work & work

*Attach certificate(s) from the Engineer(s)in-charge

** Immediately preceding the financial year in which bids are received.

#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as

a nominated sub-contractor, will also be considered provided the sub-contract

involved execution of all main items of work described in the bid document,

provided, further that all other qualification criteria are called (in the same name

and style) in the last five years** and in current year before the submission of

Year Name Name of Quantity of work performed (Cum/MT) Remarks*

of the the Cement Masonry Earth Bituminous (indicate

work Employer Concrete Works Work contract Ref)

1.4 Information on Bid Capacity (works for which bids have been submitted and

works which are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Descriptio Plac Contrac Name & Value Stipulated Value of Anticipate

n of works e& t No. Address Contrac Period of Works* d of

State of t (Rs. Completio remaining completion

Employe Cr) n to be

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.

Clause 4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leased to be Capacity Conditions whom to

1.6 Qualifications and experience of key personnel required for administration and

execution of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of

the Conditions of Contract.

Position Name Qualification Year of Year of

Experience experience in

(General) the proposed

Project Manager

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience in

works Contractor (Name & similar work

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

1.8 Financial reports for the last five years: audited balance sheets, profit and loss

statements, auditors’ reports (in case of companies/corporations), etc. List them

below and attach copies.

1.9 Evidence of access to financial resources to meet the qualification requirements:

cash in hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who

may provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the

instruction to Bidders. (Name of Consultant engaged for project preparations is *

1.13 Proposed work method and schedule. The Bidder should attach descriptions,

drawings and charts as necessary to comply with the requirements of the Bidding

documents. (Refer ITB Clause 4.1)

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the

requirements of Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

* Fill the name of Consultant

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s. _______________________________________ is a reputed company

with a good financial standing.

If the contract for the work, namely ________________________________ is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs. ________________ to meet their working capital requirements for executing the

above during the contract period.

Senior Bank Manager

Address of the Bank

1. I, the undersigned, do hereby certify that all the statements made in the

required attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s. _____________

work of Government of Gujarat/Government of India/any Board or

Corporation under Government of Gujarat/Government of India nor any

contract awarded to us for such works have been rescinded, during last five

years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm

or corporation to furnish pertinent information deemed necessary and

requested by the Department to verify this statement or regarding any (our)

competence and general reputation.

4. The Undersigned understands and agrees that further qualifying information

may be requested, and agrees to furnish any such information at the request

of the Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

I, the undersigned do hereby undertake that our firm

M/s………………………………………………………..………………………….. would invest a minimum

cash up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

CONDITIONS OF CONTRACT

Conditions of Contract

Table of Contents

A General P. No. D. Cost Control

1 Definitions 58 37 Bill of Quantities

2 Interpretation 59 38 Changes in the Quantities

3 Language and Law 60 39 Variations

4 Engineer’s Decisions 60 40 Payments for Variations

5 Delegations 60 41 Cash Flow Forecasts

6 Communications 60 42 Payment Certificates

7 Sub-Contractors 60 43 Payments

8 Other Contractors 61 44 Compensations Events

9 Personnel 61 45 Tax

10 Employer’s & Contractor Risk 61 46 Currencies

11 Employers Risks 61 47 Price Adjustment

12 Contractor’s Risk 62 48 Retention

13 Insurance 62 49 Liquidated damages

14 Site Investigations Reports 62 50 Bonus

15 Queries about the Contract 63 51 Advance Payment

16 Contractors to Construct the works 63 52 Securities

17 The Works to be Completed By the 63 53 Deleted

Intended Completion Date

18 Approval by the Engineer 63 54 Cost of Repair

20 Discoveries 63 E. Finishing the Contract

21 Possession of the Site 64 55 Completion

22 Access to the Site 64 56 Taking Over

23 Instructions 64 57 Final Account

24 Disputes 64 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 65 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 66 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 67 F. Special Conditions of Contract

30 Delays Ordered by The 67 63 Labour

Engineer 64 Compliance with labour regulations

31 Management Meetings 67 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the

Conditions of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities

forming part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified

by the Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to

execute, complete and maintain the Works till the completion of Defects

Liability Period. It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which

comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the

Work has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by

the Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and

thereafter as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data

and calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out

The Engineer is the person named in the Contract Data (or any other

competent person appointed and notified to the contractor to act in replacement

of the Engineer) who is responsible for supervising the Contractor,

administering the Contract, certifying payments due to the Contractor, issuing

and valuing Variations to the Contract, awarding extensions of time, and valuing

the Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily

to the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s

Letter of Acceptance.

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified

in the Contract Data. The Intended Completion Date may be revised only by the

Engineer by issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor

for incorporation in the works.

Plant is any integral part of the work which is to have mechanical,

electrical, electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface

conditions at the site.

Specifications means the Specifications of the works included in the

Contract and any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the

Contractor shall commence execution of the works. It does not necessarily

coincide with any of the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with

the Contractor to carry out a part of the work in the Contract which includes work

Temporary Works are works designed, constructed, installed, and

removed by the Contractor which are needed for construction or installation of

A Variation is an instruction given by the Engineer, which varies the

The Works are what the Contract requires the Contractor to construct,

install, and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural,

male also means female or neuter and the other way around. Heading have

no significance. Words have their normal meaning under the language of

the Contract unless specifically defined. The Engineer will provide

instructions clarifying queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references

to the Completion Date and Intended Completion date for the whole

2.3 The documents forming the Contract shall be interpreted in the following

order of priority

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated

in the Contract Data.

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide

contractual matters between the Employer and the Contractor in the role

representing the Employer.

5.1 The Engineer may delegate any of his duties and responsibilities to other

people after notifying the Contractor and may cancel any delegation after

notifying the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions

are effective only when in writing. A notice shall be effective only when it

is delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified

in contract data, with the approval of the engineer but may not assign the

Contract without the approval of the Employer in writing. Subcontracting

shall not alter the Contractor’s obligations. Sub-contracting of supply or

specific items of work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category

for the part of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors,

public authorities, utilities and the Employer between the dates given in

the Schedule of other Contractor. The Contractors shall as refer to in the

Contract Data, also provide facilities and services for them as described in

the Schedule. The employer may modify the schedule of other contractors

and shall notify the contractor of any such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of

Key Personnel as referred to in the Contract Data to carry out the functions

stated in the Schedule or other personnel approved by the Engineer. The

Engineer will approve any proposed replacement of key personnel only if

their qualifications, abilities, and relevant experience are substantially

equal to or better than those of the personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of

the Contractor Staff or his work force stating the reasons the Contractor

shall ensure that the person leaves the Site within seven days and has no

further connection with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s

risks, and the Contractor carries the risks which these Contracts states are

Contractors risk.

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far

as they directly affect the execution of the Works, the risks of war,

hostilities, invasion, act of foreign enemies, rebellion, revolution,

insurrection or military or usurped power, civil war, riot commotion or

disorder (unless restricted to the Contractor’s employees), and

contamination from any nuclear fuel or nuclear waste or radioactive toxic

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury

and death which arise during and in consequence of the performance of

the Contract other than the excepted risks are the responsibility of the

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects

Liability Period, in the amounts and deductibles stated in the Contract data

for the following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor

to the Engineer for the Engineer’s approval before the Start Date. All such

insurance shall provide for compensation to be payable in the types and

proportions of currencies required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificates

required, the Employer may affect the insurance which the Contractor

should have provided and recover the premiums the Employer has paid

from payments otherwise due to the Contractor or, if no payment is due,

the payment of the premiums shall be a debt due.

13.4 Alterations to the terms of an insurance shall not be made without the

approval of the Engineer.

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation

reports referred to in the Contract Data, supplemented by any information

available to the Bidder.

15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date

and shall carry out the Works in accordance with the programme

submitted by the Contractor, as updated with the approval of the Engineer,

and complete them by the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the

proposed Temporary works to the Engineer, who is to approve them if they

comply with the Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for

design of the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the

Temporary works where required.

18.5 All Drawings prepared by the Contractors for the execution of the

temporary or permanent work are subject to prior approval by the

Engineer before their use.

19.1 The Contractor shall be responsible for the safety of all activities on

the Site. The details

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to

notify the engineer of such discoveries and carry out the Engineer’s

instructions for dealing with them.

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor.

If possession of a part is not given by the date stated in the Contract Data

the Employer is deemed to have delayed the start of the relevant activities

and this will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site

is not handed over to the Contractor, then contractor/ Employer may fore-

close the contract. Contractor/Employer has to foreclose the work within

30 days after lapse of 25%-time limit and after 30 days foreclosure option

will be closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the

Engineer access to the Site, to any place where work in connection with the

Contract is being carried out or is intended to be carried out and to any

place where materials or plants are being manufactured/ fabricated/

assembled for the works.

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining

to works which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s

accounts and records relating to the performance of the Contractor and to

have them audited by auditors appointed by the Employer, if so required

by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was

either outside the authority given to the Engineer by the Contract or that

the decision was wrongly taken, the decision shall be referred to

#Superintending Engineer(Higher Authority)within 14 days of the

notification of the Engineer's decision. If the issue is not resolved, any party

can refer the matter for conciliation within 15 days from the decision given

by the #Superintending Engineer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with

the decision of the #Superintending Engineer, both the parties have

to refer to the Chief Engineer concern for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied

with the decision of the #Superintending Engineer, both the parties

have to refer to the #Commisioner, Gujarat Housing Board,

Government of Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer

the dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal.

If the Contractor fails to refer a claim / dispute to the Higher Authority

within 14 days of the notification of the Engineer's decision, the Contractor

shall not be entitled to any additional payment/claim if he doesn’t follow

the above sequence in stipulated time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to

the Engineer for approval a Programme showing the general methods,

arrangements orders, and timing for all the activities in the works along

with monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual

progress achieved on each activity and the effect of the progress achieved

on the timing of the remaining work including any changes to the sequence

of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated

programme at intervals no longer than the period stated in the Contract

data. If the Contractor does not submit an updated programme within this

period, the Engineer may withhold the amount stated in the Contract data

from the next payment after the date on which the overdue programme

has been submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to the

Engineer again at any time. A revised programme is to show the effect of

Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation

Event occurs or a Variation is issued which makes it impossible for

completion to be achieved by the Intended Completion Date without the

Contractor taking steps to accelerate the remaining work and which would

cause the Contractor to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the

Intended Completion Date within 35 days of the Contractor asking the

Engineer for a decision upon the effect of a compensation event or

Variation and submitting full supporting information. If the Contractor has

failed to give early warning of a delay or has failed to cooperate in dealing

with a delay, the delay by this failure shall not be considered in assessing

the new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the

contractor for extension of Intended Completion Date refer to the

Employer his decision. The employer shall in not more than 21 days

communicate to the engineer the acceptance or otherwise of the Engineer’s

decision. If the employer fails to give his acceptance, the Engineer shall not

grant the extension and the contractor may refer the matter under Clause

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of

any activity within the works.

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a

management meeting. The business of a management meeting shall be to

review the plans for remaining work and to deal with matters raised in

accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to

provide copies of his record to those attending the meeting and to the

Employer. The responsibility of the parties for actions to be taken is to be

decided by the Engineer either at the management meeting or after the

management meeting and stated in writing to all who attended the

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of

specific likely future events or circumstances that may adversely affect the

quality of the work, increase the Contract price or delay the execution of

works. The Engineer may require the contractor to provide an estimate of

the expected effect of the future event or circumstance on the contract

price and completion date. The estimate is to be provided by the

Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and

considering proposals for how the effect of such an event or circumstance

can be avoided or reduced by anyone involved in the work and in carrying

out any resulting instruction of the Engineer.

C. QUALITY CONTROL

# 33. Identifying Defects/ Defect liability period

33.1 : Defect liability period : The contractor shall be responsible to make good

and remedy at his own expense any defect which may develop or may be

noticed before the period mentioned hereunder from the certified date of

completion. The Engineer in charge shall give the contractor a notice in

writing about the defects and the contractor shall make good the same

within 15 days of receipt of the notice. In the case of failure on the part of

the contractor, the Engineer-in-charge may rectify or remove or re-execute

the work at the risk & cost of the contractor. The Engineer-in-charge shall

be entitled to appropriate the whole or any part of the amount of security

deposit towards the expenses, if any, Incurred by him in rectification,

removal or re-execution. The Defects Liability period shall be as under….

(a) For all works costing up to Rs. 50,000 (amount put to tender), the period

shall be 3 Months from the certified date of completion.

(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount

put tender), the period shall be 12 (Twelve) months from the certified date

of completion or one monsoon, whichever is later.

(c) For major projects costing more than Rs. 1 crore, the period shall be

Months from the certified date of completion which should include three

(d) For original building works the defect liability period will be seven years

following date of possession of building taken over by resident association

or the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall

be treated as the last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated

Circular No.TNC/10/2016/Clause 17A (Correction/(1)C Dated

33.2 Free maintenance guarantee period for works of Road/Bridge

(a) For resurfacing work of road free maintenance guarantee period one

year from the date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the

contractor shall have to give four years free maintenance guarantee

from the certified date of completion. During this period the contractor

shall visit the site every six months along with the concerned Section

Officer / Deputy Executive Engineer and will examine the work already

carried out in this contract like road work, jungle cutting, side

shoulders, side gutter, road furniture, patta etc. and will prepare Km.

wise inspection report duly signed by all concerned and any defect

observed shall be done within 15 days by the contractor at his risk and

cost as per the direction of Engineer in charge. The contractor needs to

do videography of these visits and require to submit at the time of

release of FMG. If B.T. the surface during the maintenance period of

years is worn out then agency shall have to provide renewal coating as

per tender item as directed by the Engineer-in-charge. The amount

equivalent to 5% of each running bill shall be withheld and will be

released after the free maintenance guarantee period (i.e. 4 years) is

However, this amount shall be released against fixed deposit or

bank guarantee pledged in the name of Executive Engineer after

completion certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates

under no circumstances shall exceed the allowable limit set forth in the

relevant clause for the material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall be

withheld till the miscellaneous items like earthwork in embankment /

cutting for side shoulders, side gutters, kilometer / indicator / guard

stones, sign boards etc. are completed in all respect by the contractor.

After completion of the miscellaneous items, the above said 2%

withheld amount shall be released.

(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd.

(3) Videography for the surface under Maintenance Guarantee is to be

done as per Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for

the work costing more than Rs. 5.00 Crore.

(4) Asphalt work will have to be cross checked as per G.R. No.:

RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.

(5) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his

own risk and cost, the existing lane(s) of the road so that the traffic

worthiness and safety thereof are at no time materially inferior as

compared to their condition 10 (ten) days prior to the date of the

Agreement, and shall undertake the necessary repair and maintenance

works for this purpose; provided that the Contractor may, at his cost,

interrupt and divert the flow of traffic if such interruption and

diversion is necessary for the efficient progress of works and conforms

to Good Industry Practice; provided further that such interruption and

diversion shall be undertaken by the Contractor only with the prior

written approval of the Executive Engineer which approval shall not be

unreasonably withheld. For the avoidance of doubt, it is agreed that the

Contractor shall at all times be responsible for ensuring safe operation

33.3 The Engineer shall check the Contractor’s work and notify the Contractor

of any defects that are found. Such checking shall not affect the Contractor’s

responsibilities the Engineer may instruct the Contractor to search for a

Defect and to uncover and test any work that the Engineer considers may

34.1 If the engineer instructs the Contractor to carry out a test not specified in

the Specification to check whether any work has a Defect and the test

shows that it does, the Contractor shall pay for the test and any samples. If

there is no defect the test shall be a Compensation Event.

34.2 #1% of the amount of work done should be deducted from R.A. Bill of the

contractor for testing the quality of material workmanship, irrespective of

actual charges.

34.3 The contractor shall set up a material testing laboratory at site. The

contractor shall ensure and certify the calibration of the equipment so

installed and shall maintain the same in working order throughout the

period of construction. The contractor shall also provide necessary trained

staff for carrying out such tests for using such equipment. The tests shall

be carried out under the supervision of the Engineer-in-charge. 70% of the

total tests to be done is to be carried out on site laboratory if the facilities

are available as per tender terms and conditions, remaining 10% tests is to

be carried out at govt./ Semi Govt. laboratory and 20% tests is to be carried

out at Govt. recognized laboratory.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the

end of the defects Liability Period, which begins at Completion and is

defined in the contract data. The Defects Liability Period shall be extended

for as long as Defects remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the

notified defect within the length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the

Engineer’s notice, the Engineer will assess the cost of having the Defect

corrected, and the Contractor will pay this amount.

D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor

is paid for the quantity of the work done at the rate in the Bill of Quantities

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to

the original specifications , drawings, designs and instructions that may

appear to him to be necessary or advisable during the progress of the work

and the contractor shall be bound to carry out the work in accordance with

any instruction in this connection which may be given to him in writing

signed by the Engineer and such alteration shall not invalidate the contract

and any additional work which the contractor may be directed to do in the

manner above specified as part of the work shall be carried out by the

contractor on the same conditions in all respects on which he agreed to do

the main work and at the same rate as are specified in the tender for the

Except that when the quantity of any item exceeds the quantity as in the

tender by more than 130%, the contractor will be paid for the quantity in

excess of 130%, at the rate entered in the SOR of the year during which the

excess in quantity is first executed.

39.1 All Variations shall be included in updated programmes produced by the

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no

rate is specified in this contract, then such class of work shall be carried

(i) At the rate derived from the item within the contract which is comparable

to the one involving additional or altered class of work; where there are

more than one comparable items, the item of the contract which is nearest

in comparison with regard to class or classes of the work involved shall be

selected and the decision of the Superintending Engineer as to the nearest

comparable item shall be final and binding on the contractor.

(ii)If the rate cannot be derived in accordance with (i) above, such class of

works shall be carried out at the rate entered in the Schedule of Rates of

the division for the year in which the tender was received, increased or

decreased by the percentage by which the tender amount is more or less

as compared to the amount arrived at the rates in the “Schedule of Rates”

of the Division in the year in which the tender was received. If the Schedule

of rates of the Division does not contain all the items, the percentage

increase or decrease of the tender shall be calculated considering such

items which were included in the “Scheduled Rates” of the division for the

year and for materials consumed on such item the rate to be charged would

be the basic rate taken into account for fixing the rate in S.O.R. referred to

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of

work shall be carried out at the rate decided by the competent authorities

on the basis of detailed rate analysis after hearing the contractor before a

Committee of two Superintending Engineers stationed at the same place or

the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the

“Schedule of Rates” of the Division is ordered to be carried out before the

rate is agreed upon, then the contractor shall within seven days of the date

of receipt by him of the order to carry out the work, inform the Engineer-

in-charge of the rate, which it is his intention to charge for such class of

work and if the Engineer in charge does not agree to this rates, he shall by

notice in writing be at liberty to cancel his order to carry out such class of

work and arrange to carry it out in such manner as he may consider it

advisable, provided always that if the contractor shall commence work or

incur any expenditure in regard thereof before the rates shall have been

determined as lastly herein before mentioned, then in such cases he shall

only be entitled to be paid in respect of the work carried out or expenditure

incurred by him prior to the date of the determination of the rate as

aforesaid according to such rate or rates as shall be fixed by the Engineer-

in-charge. In the event of the dispute, the decision of the Superintending

Engineer of the Circle shall be final.

Where, however, the work is to be executed according to the

designs, drawings and specifications recommended by the contractor and

accepted by the competent authority, the alternation above referred to

shall be within the scope of such designs, drawings and specifications

appended to the tenders.

The time limit for the completion of the work shall be extended in

the proportion that the increase in the cost occasioned by alterations bears

to the cost of the original work and the certificate of the Engineer-in-charge

as to such proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer

with an updated cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the

estimated value of the work completed less the cumulative amount

certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within

days and certify the amount to be paid to the Contractor after taking in to

account any credit or debit for the month in question in respect of

materials for the works in the relevant amounts and under conditions set

forth in sub-clause 32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of

the items in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or

reduce the proportion of any item previously certified in any certificate in

the light of later information

43.1 Payments shall be adjusted for deductions for advance payments,

retention, other recoveries in terms of the contract and taxes at source, as

applicable under the law. The Employer shall pay the Contractor the

amounts certified by the Engineer within 28 days of the date of each

43.2 Payment of GST (prevailing rates) on the amount payable under the

contract to the Contractor will be made by the Employer. Hence, it is the

responsibility of the contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not

be paid by the Employer and shall be deemed covered by other rates and

prices in the Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused by the

(a) The Employer does not give access to a part of the Site by the site

Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being

completed beyond the Intended Completion Date then Authority will

approve EOT with eligible contractual price escalation.

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing

on due date of bid submission except GST. However, any subsequent

changes in the tax structure by Government after due date of bid

submission will be compensated (+/-) on availability or submission of

actual documentation. Contractor will have to intimate Engineer regarding

changes occurred in the tax structure after bid submission. If the

contractor fails to provide such information and if any financial obligation

may arise due to change in tax structure, same will be recovered from the

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price

of labour, materials, fuels and lubricants in accordance with the following

principles and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date

given in the contract data up to end of the initial intended completion

date or extensions granted by the Engineer and shall not apply to the

work carried out beyond the stipulated time for reasons attributable to

the contractor.

(b) The price adjustment shall be determined during each month from the

formula given in the contract data.

(c) Following expressions and meanings during to the work done during

R = Total value of work done during the month. It would include the

amount of secured advance granted, if any, during the month less the

amount of secured advance recovered, if any during the month. It will

exclude value for works executed under variations for which price

adjustment will be worked separately based on the terms mutually

47.2 To the extent that full compensation for any rise or fall in costs to the

contractor is not covered by the provisions of this or other clause in the

contract, the unit rates and prices included in the contract shall be deemed

to include amounts to cover the contingency of such other rise or fall in

48.1 The Employer shall retain from each payment due to Contractor the

proportion stated in the Contract Data until Completion of the whole of the

48.2 On Completion of the whole of the Works half the total amount retained is

48.2 On Completion of the whole of the Works half the total amount retained is

repaid to the Contractor and half when the Defects Liability Period has

passed and the Engineer has certified that all Defects notified by the

Engineer to the Contractor before the end of this period have been

48.3 On completion of the whole works, the contractor may substitute retention

money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money

deducted by the Employer under the provision of this clause, Employer

shall consider the said request of the Contractor provided that the refund

hereunder shall be made in tranches of not less than 1% (One Percent) of

the Contract Price and Contractor furnishes an irrevocable and

unconditional Bank guarantee for an equal amount substantially in the

format of Bank Guarantee for Performance Guarantee enclosed with SBD

and valid up to 60 day beyond the scheduled / extended Defects Liability

Period. On completion of the whole works, the contractor has however an

option to submit a fresh irrevocable and unconditional Bank Guarantee for

an amount equal to 5% of the total value of work executed substantially in

the format of Bank Guarantee for Performance Guarantee enclosed with

SBD and valid up to 60 days beyond the Defect Liability Period and yet

refund the Retention Money Bank Guarantee submitted for refund of

Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate

per day stated in the Contract Data for each day that the Completion Date

is later than the Intended Completion Date (for the whole works or the

milestone as stated in the contract data). The total amount of liquidated

milestone as stated in the contract data). The total amount of liquidated

damages shall not exceed the amount defined in the Contract Data. The

Employer may deduct liquidated damages from payment due to the

Contractor. Payment of liquidated damages does not affect the Contractor’s

49.2 If the Intended Completion Date is extended after liquidated damages have

been paid, the Engineer shall correct any overpayment of liquidated

damages by the Contractor by adjusting the next payment certificate. The

Contractor shall not be entitled for any interest on the over payment

calculated from the date of payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated

in the tender, then the contractor shall pay to the employer the relevant

sum stated in the Contract Data as Liquidated damages for such default and

not as penalty for everyday or part of day which shall elapse between

relevant time for completion and the date stated in the taking over

certificate of the whole of the works on the relevant section, subject to the

limit stated in the contract data.

The employer may, without prejudice to any other method of

recovery deduct the amount of such damages from any monies due or to

become due to the contractor. The payment or deduction of such damages

shall not relieve the contractor from his obligation to complete the works

on from any other of his obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if

applicable any Section, a Taking Over Certificate has been issued for any

part of the Works or of a Section, the liquidated damages for delay in

completion of the remainder of the Works or of that Section shall, for any

period of delay after the date stated in such Taking-Over-Certificate, and in

the absence of alternative provisions in the Contract, be reduced in the

proportion which the value of the part so certified bears to the value of the

whole of the Works or Section, as applicable. The provisions of this Sub-

clause shall only apply to the rate of liquidated damages and shall not affect

the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior to the

intended Completion Date prescribed in Contract Data the Employer shall

pay to the contractor a sum stated in Contract Data as bonus for every

completed month but subjected to maximum amount as stated in

Contract Data; which shall elapse between the date of completion of all

items of works as stipulated in the contract, including variations ordered

by the Engineer and the time prescribed in Clause

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with

time limit of the works is equal or more than 6 months. The bonus would

be paid as under

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be

Recorded in writing) to the Contractor of the amounts stated in the

Contract Date by the date stated in the Contract Date, against provision by

the Contactor of an Unconditional Bank Guarantee in a form and by a bank

acceptable to the Employer in amounts and currencies equal to be at least

110% of the advance payment. The guarantee shall remain effective until

the advance payment has been repaid, but the amount of the guarantee

shall be progressively reduced by the amounts repaid by the Contractor.

The Mobilization advance would be deemed as interest bearing advance at

an interest rate of 10 % to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment,

plant and Mobilization expenses required specifically for execution of the

Works. The Contractor shall demonstrate that advance payment has been

used in this way by supplying copies of invoices or other documents to the

51.3 The advance payment shall be repaid by deduction proportionate amount

from payments otherwise due to the Contractor, following the schedule of

completed percentages of the Works on a payment basis. No account shall

be taken of the advance payment or its repayment in assessing valuations

of work done, variations, price adjustments, Compensation Events, or

Liquidated damages.

52.1 The performance Security (including additional security for unbalanced

bids) shall be provided to the Employer no later than the date specified in

the Letter of Acceptance and shall be issued in an amount and form and by

a bank or surety acceptable to the Employer, and denominated in Indian

Rupees. The performance Security shall be valid until a date 60 days from

the date of expiry of Defects Liability Period and the additional security for

unbalanced bids shall be valid until a date 28 days from the date of issue of

the certificate of completion.

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be

remedied by the Contractor at the Contractor’s cost if the loss or damages

arises from the Contractor’s acts or omissions.

E. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of

Completion of the works and the Engineer will do so upon deciding that

the work is completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of

the Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the

total amount that the Contractor considers payable as full and final

total amount that the Contractor considers payable as full and final

settlement of all claims under the Contract for items before the end of the

Defects Liability Period. The Engineer shall issue a Defect Liability

Certificate and certify any final payment that is due to the Contractor

within 56 days of receiving the Contractor's account if it is correct and

complete. If it is not, the Engineer shall issue within 56 days a schedule that

states the scope of the corrections or additions that are necessary. If the

Final Account is still unsatisfactory after it has been resubmitted, the

Engineer shall decide on the amount payable to the Contractor and issue a

payment certificate, within 56 days of receiving the Contractor’s revised

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of

excesses and savings in final account is observed, the Engineer/Employer

shall be at liberty to restrict the final payment of BOQ items to the lowest

amount evaluated of the bids considering the final quantities and the rates

quoted including the rebates if any. Payment of variation items shall

however be made at the rates approved by the Employer, within 90 days

from the physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are

required, the Contractor shall supply them by the dates stated in the

58.2 If the Contractor does not supply the Drawings and/or manuals by the

dates stated in the Contract data, or they do not receive the Engineer’s

approval, the Engineer shall withhold the amount stated in the Contract

Data from payments due to the Contractor.

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other

party causes a fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the

1. The contractor stops work for 28 days when no stoppage of work is

shown on the current programme and the stoppage has not been

authorized by the Engineer

2. The Engineer instructs the Contractor to delay the progress of the

Works and the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into

liquidation other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it

within a reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of

days for which the maximum amount of liquidated damages can be paid

as defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in

corrupt or fraudulent practices in competing for or in executing the

For the purpose of this paragraph: “corrupt practice” means the

offering, giving, receiving or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract

execution. “Fraudulent practice” means a misrepresentation of facts in

order to influence a procurement process or the execution of a contract to

the detriment of the borrower, and includes collusive practice among

Bidders (prior to or after bid submission) designed to establish bid prices

at artificial non-competitive levels and to deprive the Borrower of the

benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to

the Engineer for a cause other than those listed under Sub Clause

above, the Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract

by the Contractor, the Engineer shall issue a Certificate for the value of the

work done less advance payments received up to the date of the issue of

the certificate, less other recoveries due in terms of the contract, less taxes

due to deducted at source as per applicable law and less the percentage to

apply to the work not completed as indicated in the Contract data.

Additional Liquidated Damages shall not apply. If the total amount due to

Additional Liquidated Damages shall not apply. If the total amount due to

the Employer exceeds any payment due to the Contractor the difference

shall be a debt payable to the Employer.

60.2 If the Contract is terminated at the Employer’s convenience or because of

a fundamental breach of Contract by the Employer, the Engineer shall issue

a certificate for the value of the work done, the cost of balance material

brought by the contractor and available at site, the reasonable cost of

removal of equipment, repatriation of the Contractor’s personnel

employed solely on the works, and the Contractor’s cost of protecting and

securing the Works and less advance payment received up to the date of

the certificate, less other recoveries due in terms of the contract and less

taxes due to deducted at source as per applicable law.

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works

are deemed to be property of the Employer, if the Contract is terminated

because of a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event

entirely outside the control of either the Employer or the Contractor the

Engineer shall certify that the Contract has been frustrated. The Contractor

shall make the Site safe and stop work as quickly as possible after receiving

this certificate and shall be paid for all work carried out before receiving it

and for any work carried out afterwards to which commitment was made.

F. SPECIAL CONDITIONS OF CONTRACT

63. Submission of drawings/design:

The drawings and document in order of priority and chronological order

as mentioned below should be submitted for approval of the Engineer-in-

Sr. No Description Duration

1 All architectural DBR & working Within 2 weeks from the date

drawings: plans, elevations and section of issuing of work order

of buildings and DUs; Soil investigation

report, Project Schedule, DCIs, QAP &

2 Structure DBR; Sub-structure design Within 2 weeks from the date

and drawings of approval of architectural

working drawings

3 Detail architectural drawings; super- Within 3 weeks from the date

structure design and drawings; MEPF of approval of sub-structure

DBR design drawings

4 MEPF services design and drawings; Within 3 weeks from the date

Ancillary building drawings of approval of MEPF DBR

DBRs, Design calculations and drawings will be submitted by the contractor as per

schedule given above which will be approved from the PMC engaged by GHB. It is

entirely the responsibility of the contractor to get the above designs approved and

finalized within aforesaid period. Any delay on this account will attract

compensation for delay as per clause

Contractor shall submit all necessary material samples for approval within

month of getting approval of detail architecture drawings. Contractor shall

construct a sample DU on ground at an approved location near site entrance as

per approved drawings and material samples within 6 months from getting work

order. This sample DU shall be demolished at the end of project. Nothing extra

shall be payable for construction and demolition of this sample flat.

The contractor shall submit all design calculations, documents, drawings, etc. in

soft copy (native files) for review and approval of PMC. The contractor shall

supply 7 colour copies of approved drawings (minimum 100 gsm paper, minimum

A3 size) within 2 days from the receipt of approval. In addition to above sets of

drawings, contractor shall keep necessary sets of drawings required at site for its

execution as directed by the Engineer-in-charge.

64. Handing over of Flats/Houses:

Three months before the likely date of completion of flats in all respects,

contractor shall intimate to the Engineer-in-charge the following.

a. The contractors/agency shall lay the services as per approved plan by

concern department. On completion of services the contractor /agency will

submit the required number of completion plan to various authorities/

beneficiaries for handing over. The GHB also reserves the right to withhold

the amount which is likely to be payable to these agencies as deficiency

charges. The decision of the Engineer-in-charge in this regard shall be final

and binding on the contractor(s)/agency(s).

b. The contractor shall have to give possession of DUs completed in all

respect to the beneficiaries as and when directed by GHB after completion

of the allotment procedure as per Govt. guidelines.

c. The contractor shall make necessary payment towards minimum

electricity charges to the local authority (i.e. PGVCL ) for each DU till

handing over of the respective DUs to each beneficiary and the same shall

be reimbursed by GHB. The Reimbursement shall be done only for the

minimum electrical charges bill received for DU from the supply company

on submission of actual bill and payment receipt as documentary evidence.

Payment shall be done on monthly basis based on the submission of the bills

received from the supply company and receipt for payment done.

d. Contractor has to prepare and submit the required plans and schedules for

dwellings units for Dastavej as well as shall submit agency plan during

handing over of the projects as per the instructions from Engineer In

e. The final completion shall be considered based on receipt of BU permission

or Lokarpan whichever is Later. BU permission should be un conditional

and no work should be pending including the snag list if any. 1% of handing

over milestone shall not be considered in final bill. After BU permission or

lokarpan whichever is later. GHB / beneficiary shall take over defect free

possession from developer within 6 months. 1% handing over milestone

shall be released after completion of handing over or taking of possession

65. Site Office for GHB & PMC

The contractor shall construct/provide air-conditioned site office at the

project site as per drawing provided by PMC & GHB, with toilet facility &

meeting room with all furniture, including computer, laser colour printer-

A3 Size, (with scanner), projector, internet etc. as per requirement of PMC &

GHB. Nothing extra for this facility shall be payable. Necessary printer toner

and paper to be supplied and all facilities are to be maintained by the

contractor. The contractor shall provide covered car parking for GHB & PMC

as per the requirement of PMC & GHB

The Contractor shall, unless otherwise provided in the Contract,

make his own arrangements for the engagement of all staff and labour,

local or other, and for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the

Engineer a return in detail, in such form and at such intervals as the

Engineer may prescribe, showing the staff and the numbers of the several

classes of labour from time to time employed by the Contractor on the site

and such other information as the Engineer may require.

67. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub-

contractor shall abide at all times by all existing labour enactments and

rules made thereunder, regulations, notification and bye laws of the State

or central Government or local authority and any other labour law

(including rules), regulations, bye laws that may be passed or notifications

that may be issued under any labour law in future either by the State or the

Central Government or the local authority. Salient features of some of the

major labour laws that are applicable to the construction industry are

given below. The Contractor shall keep the Employer indemnified in case

any action is taken against the Employer by the competent authority on

account of contravention of any of the provisions of any Act or rules made

thereunder, regulations or notifications including amendments. If the

Employer is caused to pay or reimburse, such amounts as may be

necessary to cause or observe, or for observance of the provisions

stipulated in the notifications/bye laws/Acts/Rules/regulations including

amendments, if any, on the part of the Contractor, the Engineer/employer

shall have the right to deduct any money due to the Contractor including

his amount of performance security. The Employer/Engineer shall also

have the right to recover from the Contractor any sum required or

estimated to be required for making good the loss or damage suffered by

The employees of the Contractor and the Sub-Contractor in no case shall

be treated as the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE

TO ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS

A) Workmen Compensation Act 1923 :- The Act provides for compensation in

case of injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under

the Act on satisfaction of certain conditions on separation if an employee has

completed 5 years service or more on death, the rate of 15 days wages for

every completed year of service. The Act is applicable to all establishments

employing 10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides

for monthly contributions by the employer plus workers @ 10% or 8.33% The

benefits payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other

benefits to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for

certain welfare measures to be provided by the Contractor to contract labour

and in case the Contractor fails to provide, the same are required to be

provided, by the Principal Employer by Law. The principal Employer is

required to take Certificate of Registration and the Contractor is required to

take license from the designated Officer. The Act is applicable to the

establishments or Contractor of Principal Employer, if they employ 20 or more

contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than

the Minimum Wages fixed by appropriate Government as per provisions of the

Act, if the employment is a scheduled employment. Construction of Building,

Roads, Runways are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are

to be paid, when it will be paid and what deductions can be made from the

wages of the workers.

H) Equal remunerations Act 1979 :- The Act provides for payment of equal

wages for work of equal nature to Male and Female workers and for not

making discrimination against female employees in the matter of transfer,

training and promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual

bonus subject to a minimum of 8.33% of wages and maximum of 20 % of

wages to employees drawing Rs. 3500/- per month or less. The bonus to be

paid to employees getting Rs, 2500/- per month or above Rs. 3500/- per

month shall be worked out by taking wages as Rs. 2500/- per month only. The

Act does not apply to certain establishments. The newly set-up

establishments are exempted for five years in certain circumstances. Some of

the State Governments have reduced the employment size from 20 to 10 for

the purpose of applicability of this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and

procedure for resolutions of Industrial disputes, in what situations a strike or

lock-out becomes illegal and what are the requirements for laying off or

retrenching the employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced

by some of the State and Central Government to 50). The Act provides for

laying down rules governing the conditions of employment by the Employer

on matters provided in the Act and get the same certified by the designated

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade

unions of workmen and employers. The Trade Unions registered under the

Act have given certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits

employment of children below 14 years of age in certain occupations and

process and provides for regulation of employment of children in all other

occupations and processes. Employment of Child labour is prohibited in

Building and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment &

Conditions of service) Act 1979:- The Act is applicable to an establishment

which employs 5 or more inter-state migrant workmen through an

intermediary (who has recruited workmen in one state for employment in

the establishment situated in another state).The inter-state migrant

workmen, is an establishment to which this Act becomes applicable, are

required to be provided certain facilities such as housing, medical aid,

traveling expenses from home upto the establishment and back, etc.

O) The Building and Other Construction workers (Regulation of

employment and Conditions of Service) Act 1996 and the Cess Act of

1996:- All the establishments who carry on any building or other

constructions work and employ 10 or more workers are covered under this

All such establishments are required to pay cess at the rate not exceeding 2%

of the cost of construction as may be modified by the government. The

Employer of the establishment is required to provide safety measures at the

Building or construction work and other welfare measures, such as canteens,

First Aid facilities, Ambulance, Housing accommodations for workers near

the workplace etc. The Employer to whom the Act applies has to obtain a

registration certificate from the Registering Officers appointed by the

P) Factories Act 1948 :- The Act lays down the procedure for approval of plans

before setting up a factory, health and safety provisions, welfare provisions,

working hours, annual earned leave and rendering information regarding

accidents or dangerous occurrences to designated authorities. It is applicable

to premises employing 10 persons or more with aid of power or 20 or more

persons without the aid of power engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the

contractor and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof

from time to time shall be applicable.

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental

management plan for best energy use, waste management, the

reduction of pollution as in EMS (Environmental Management

system)ISO-14001-2015

68. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

68.1 If the Contractor is of the view that a decision taken by the Engineer was

either outside the authority given to the Engineer by the Contract or that

the decision was wrongly taken, the decision shall be referred to

#Superintending Engineer (Higher Authority) within 14 days of the

notification of the Engineer's decision. If the issue is not resolved, any party

can refer the matter for conciliation within 15 days from the decision given

by the #Superintending Engineer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with

the decision of the #Superintending Engineer, both the parties have to

refer to the #Chief Engineer concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied

with the decision of the Superintending Engineer, both parties have to

refer to the #Commisioner , Gujarat Housing Board, Government of

Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation process,

contractor may refer the dispute to Gujarat Public Works Contract

Dispute Arbitration Tribunal. If the Contractor fails to refer a claim /

dispute to the Higher Authority within 14 days of the notification of the

Engineer's decision, the Contractor shall not be entitled to any

additional payment/claim if he doesn’t follow the above sequence in

stipulated time. However, during such period, he would not stop the

work in any case.

69. The bidder has to carry out maintenance till successfully handover services

to the society of association without any extra cost. The following items to

be procured with warrantee/guarantee for 2 years from the supplier and

bidder shall ensure that any defects or damage occurring under normal

operating conditions (excluding misuse or negligence by the Association)

are rectified or replaced at no additional cost during the warranty period:

 Water supply system with tube wells

 Pumps for domestic / flushing water supply and fire protection

 Solar panel system

 Street lights, Common lights (LED lights)

 Fire protection system

 Elevators / Lifts

 Underground Storm water drainage and External Sewerage Network

70. The Bidder shall be responsible to provide connections to nearest

municipal services available including Water Supply, Sewerage, Rainwater

disposal and Electrical connection up to 200 meters from the site

boundary. No additional payment shall be done by the client in this regard.

Clause Reference With

respect To section

Item marked “N/A” do not apply to this Contract.

1. The Employers is [CL.1.1]

Name: Gujarat Housing Board

Address: 3rd floor, GHB office, new 150 fit ring road, katariya

Name of authorized Representative (will be intimated later)

2. The Engineer is Executive Engineer, Rajkot Division

Name of Authorized Representative: Executive Engineer, Rajkot

3. The Defects Liability Period is seven years from the date of [CL.1.1&33]

completion or handing over of building to resident association

whichever is later.

4. The Start Date shall be 1st days for the date of issue of the Notice to [CL.1.1]

proceed with the work.

5. The Intended Completion Date for the whole of the works is 18 [CL.1.1,17&2]

Months after start of work with the following milestones:

Milestone dates: [CL.2.2& 49.1]

Physical works to be completed Period from the start date

Milestone 1 i.e. 12.5 % 1/4th of Time period.

Milestone 2 i.e. 37.5 % 1/2th of Time period.

Milestone 3 i.e. 75% 3/4th of Time period.

Milestone 4 i.e. 100% 100% of Time period.

6. The Site is located at Jetpur, Mahuva, and Bhavnagar. [CL.1.1]

7. The name and identification number of the Contract is: [CL.1.1]

8. The works consist of with items as per B.O.Q. The works shall,

inter alia, include the following, as Specified or as directed: [CL.1.1]

Construction of multistoried residential Flats of various category including

Soil investigation, all type of engineering survey, detail planning, Designing,

obtaining approval of all concerned authorities for construction, and all

constructing activities like excavation, construction of all types of structure,

finishing works like plastering, painting, flooring etc, doors, window, grills,

window safety grill and all internal & external amenities, electrification, water

supply, drainage, storm water drain, roof top solar panel system, c.c. roads,

path, water proofing treatment, anti-termite treatment, lift-elevators,

compound wall, gate with security cabin, firefighting system, lightening

arrester, landscaping, rainwater harvesting, anganwadi, society office and any

other requirement as mentioned in tender with all material and labour etc. as

per minimum required specifications stated in tender documents and Design

approved by PMC appointed by GHB, including all taxes except GST charges,,

royalties, RERA submission and compliances, obtaining final BU Permission

from local authority and comprehensive operation & maintenance etc.

complete including preparing and submitting all final record plans, as built

plan as mentioned in the scope of work of the tender document on GHB open

Land at Jetpur, Mahuva, Bhavnagar city in Gujarat State.

Site clearance; setting – out and layout; widening of existing carriageway

and strengthening including camber corrections; construction of new

road/ Parallel service road; bituminous pavements

remodeling/construction of Junctions, intersections, bus bays, lay-bays;

supplying and placing of drainage Channels, flumes, guard posts and

guard other related items; construction/extension of cross drainage

works, bridge, approaches and other related stones; protective works for

roads/bridge; all aspects of quality assurance of various components of

the works; rectification of The defects in the completed works during the

Defects Liability Period; submission of “As- built’’ drawings and any

other related documents; and other item of work as may be required to

be carried out for completing the work in accordance with the drawings

and the provisions of the contract and to ensure safety.

(B) Bridge Works

Site clearance; setting out, provision of foundations, piers abutments and

bearing; prestressed/reinforced cement concrete superstructure;

wearing coat, hand railings, expansion joints, approach slabs, drainages

spouts/ downtake pipes, arrangements for fixing light posts, water

mains, utilities etc; provision of suitably designed protective works;

providing wing/return walls; provision of road markings, road signs etc.;

all aspects of quality assurance; clearing the site and handing over the

works on completion; rectification of the defects during the Defects

Liability Period and submission of “As-built” drawings and other related

documents; and other items of work as may be required to be carried out

for completing the works in accordance with the drawings and the

provisions of the contract and to Insure safety

(C) Other Items [CL.1.1]

Any Other Items as required to fulfill all contractual obligations as per the Bid

10. The following documents also form part of the Contract: [CL.2.3(9)]

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death [CL13]

is Rs. 5 lakhs per occurrence with the number of occurrences limited to

four. After each occurrence, the contractor will pay an additional

premium necessary to make insurance valid for four occurrences

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be …………………….. [CL.21]

19. The period for submission of programme for approval of the engineer [CL. 27.1]

shall be 21 days from the issue of Letter of Acceptance.

20. The period between program updates will be 60 days. [CL.27.3]

21. The amount to be withheld for late submission of an updated [CL. 27.3]

programme shall be Rs. 1 lakhs

22. The following events shall also be Compensation Events [CL. 44]

Substantially adverse ground conditions encountered during the course

of execution of work not provided for in the bidding document.

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring

additional mobilization by the contractor, e.g. ordinary soil

to rock excavation,

(iii) Removal of unsuitable material like marsh, debris dumps,

etc. not caused by the contractor.

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii) Presence of historical, archeological or religious structures,

monuments interfering with the works

(viii) Restriction of access to ground imposed by civil, judicial, or

military authority

23. The currency of the Contract is Indian Rupees [CL. 46]

24. The formula (e) for adjustment of prices are as under: [CL.47]

 If any of the commodities like Cement, Steel or Bitumen are not

found applicable in a work, the weight component of that

commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as

indicated in SBD for the purpose of Price Adjustment} shall be

clubbed with the weight component of ‘Other Material’ (Pm), such

that the gross % weight of the components shall remain as 100% .

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to

labour shall be paid in accordance with the following formula:

VL = Increase or decrease in the cost of work during the month

under consideration due to changes in rates for local

L0 = The consumer price index for industrial workers for the

State on 28 days preceding the scheduled date of opening

of technical Bids as published by Labour Bureau, Ministry

of Labour, Government of India

Li = The consumer price index for industrial workers for the

State for the month under consideration as published by

the Labour Bureau, Ministry of Labour, Government of

Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of

cement procured by the contractor

Vc = Increase or decrease in the cost of work during the

month under consideration due to changes in rates

C0 = The all India wholesale price index for Ordinary

Portland Cement on 28 days preceding the

scheduled date of opening of technical bid as

published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Ci = The all India average wholesale price index for Ordinary

Portland Cement for the month under consideration as

published by Office of the Economic Adviser, Department

for Promotion of Industry and Internal Trade, Ministry

of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the

contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under

consideration due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products

Rebars) on 28 days preceding the date of opening of Bids as published by the

Office of the Economic Adviser, Department for Promotion of Industry

and Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long

Products Rebars) for the month under consideration as published by

Office of the Economic Adviser, Department for Promotion of Industry

and Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long

products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in

accordance with the following formula

Vb = Increase or decrease in the cost of work during the month

under consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the

nearest centre on the day 28 days prior to the scheduled date of

opening of technical bid.

Bi = The official retail price of bitumen of IOC depot at the nearest

centre for the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and

lubricant) shall be paid in accordance with the following formula

Vf = Increase or decrease in the cost of work during the month

under consideration due to changes in rates for fuel and

Fo = The official retail price of High Speed Diesel (HSD) at the

existing consumer pumps of IOC at the nearest centre on the day

prior to the date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps

of IOC at the nearest centre for the 15th day of the month of the

under consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil

has been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and

Machinery spare procured by the Contractor shall be paid in

accordance with the following formula

Vp= Increase or decrease in the cost of work during the month

under consideration due to changes in rates for plant and

machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the

month under consideration as published Office of the Economic

Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer

of machinery for mining, quarrying and Construction for the

month under consideration as published Office of the Economic

Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and

parts has been chosen to represent the Plant and Machinery

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials

other than cement, steel, bitumen and POL procured by the

contractor shall be paid in accordance with the following formula

Vm = Increase or decrease in the cost of work during the month

under consideration due to change in rates for local materials other

than cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on

days preceding the scheduled date of opening of technical Bids, as

published by the Office of the Economic Adviser, Department for

Promotion of Industry and Internal Trade, Ministry of

Commerce & Industry.

Mi= The All India wholesale price index (all commodities) for the

month under consideration as published by the Office of the

Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than

cement, steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment for the

entire contract:

1. Labour -Pl 36.76%

2. Cement – Pc 6.59%

3. Steel - Ps 16.53%

4. Bitumen - Pb 0%

6. Plant & Machinery Spares Pp 9.19%