Offer for National Partner for Organization of Invest Rajasthan Summit January, 2022

Amount

Domestic Road Show (Pre-Summit) Physical (Per Roadshow

Suggested Cities: Mumbai, Delhi/NCR, Bangalore, Chennai, , Kolkata, Hyderabad, Ahmedabad, (Delegates logistics including 5 Star Hotel Room, Sedan Taxi, SUV Taxi, Economy Class Air Travel, Breakfast, Lunch, Dinner (6 GoR+2 CII for 7 road shows)) + Arrangement of Banquet at 5 Star Hotel Venue, Dias Arrangement, Help Desk, Room for One to One Meeting, Lunch for 100 participants, arrangement for display of film, presentations, standees at the venue, speaker arrangement and other logistic arrangement for organization of the Roadshow

International Road Show (Pre-Summit) Physical (Per Roadshow)

Suggested Countries: UK, Japan, South Korea, Singapore, Germany, USA (South Coast & West Coast), France (Delegates logistics including 5 Star Hotel Room, Sedan Taxi, SUV taxi, Economy Class Air Travel, Breakfast, Lunch, Dinner (5 GoR + 2 CII for 8 road shows)) + Arrangement of Banquet at 5 Star Hotel Venue, Dias Arrangement, Help Desk, Room for One to One Meeting, Lunch for 100 participants, arrangement for display of film, presentations, standees at the venue, speaker arrangement and other logistic arrangement for organization of the Roadshow

Arrangements for holding Seminar/Conference before the summit

These may be related to subjects like employment/youth/textile etc. One/two day event. Organization arrangements including venue, lunch for approx. 1000 persons

Logistics & Event Arrangements for the Summit

Cost of Venue Booking, Infrastructure/Event Logistics Arrangements, Venue Development, Support Services, Decorative plants, Mementos, Manpower & Audio Visuals for entire venue, arrangements for the Inaugural, Valedictory, Seminars & Special Sessions, arrangement of Halls during the summit, Arrangement of Computer system and printers as per requirement

Catering Charges

Arrangement of: • Two Dinner for approx. 1000 persons at 5 star deluxe hotels or similar arrangement at any renowned palace garden etc.

Arrangement of: • Two Lunches for 3000 persons (Separate Lunch for VVIPs, VIPs) also lunch for delegates and lunch/food parcels for organizers and security and helping staff at the summit venue

Arrangement of: • Running Tea/Coffee & Water during the main event Hi-Tea at venue for delegates for 2 days

Speaker / Foreign Guest Coordination/other Dignitaries

Arrangement of Travel, Accommodation, Food & Local Transport of speakers and government functionaries and CII officials for pre and during Summit etc.

Organization of One Cultural Event with artist of national repute

Printing Charges

Printing of common promotional material for the event and roadshows (Brochure, Flyer, Program)

Stationery, Postage and Courier Charges

Folder for signing of MOUs having GoR Emblem Embossed (1000 quantities)

Clip-on Pendrive (8 GB) with the branding of the summit on it (1000 quantities)

Doc packs and other stationery that includes entry passes/Vehicle Pass/Parking Pass, badges, food/beverage coupons etc. for the main event

Electricity & Other Charges

Electricity Charges and UPS backup during the main event

Internet and WiFi Charges

High-speed internet services at JECC, IT and telecom enabled services and mobile application and creation of Wifi zone for delegates and senior Government officials during the main event

Security &Services, Hiring of tents and other equipment

For Security, Medical Staff, Registration Counters and Help Desk at various places during the main event

Transportation Cost Pre and During Summit

Including hiring of Taxi (10% of the delegates attending the conference), coaches, for commuting delegates from airport to venue / hotel / other locations

Arrangement for attending of the main summit through virtual mode by approx. 5000 delegates

Cost of Insurance for the Summit (cover legal liabilities on account of destruction of or damage to property of the participants and all legal public liabilities incurred by the organizers on account of any incident including but not restricted to injury to or death of any person(s) entering the fair premises legitimately during the period. Policy towards following contingencies should be part of project/Event cost: 1) Towards Public Liability (based on footfall). 2) Policy towards Infrastructure damage/Fire/Roits. 3) Natural calamities etc.)

Management fee (@10 %) Note : 10% of Total of Serial No. 1 to 15 (To be entered manually by The Bidder)

Description of Work / Item(s)

Amount

Domestic Road Show (Pre-Summit) Virtual (Per Roadshow) Suggested Cities: Mumbai, Delhi/NCR, Bangalore, Chennai, , Kolkata, Hyderabad, Ahmedabad

International Road Show (Pre-Summit) Virtual (Per Roadshow) Suggested Countries: UK, Japan, South Korea, Singapore, Germany, USA (South Coast & West Coast), France

Cost for organization of Rajasthan Investor Summit-2022 on a virtual mode