Appointment for Architectural Consultant for Renovation of Male Training Building & Staff Training under DIET, Vadodara.

(B) NAME OF WORK:- Appointment for Architectural Consultant for Renovation of

Male Training Building & Staff Training under DIET Vadodara

1. EARNEST MONEY DEPOSIT : Rs. 40,000=00

2. EMPANELMENT VALIDITY : 01 (One) years. [The rate for the design

consultancy fees shall remain valid] [The agreement

can be extended upto 1 year with mutual consent]

3. Tender Document Fee For : Rs. 900/-

Architects/Structural Engineers (Non refundable)

(C) OPENING OF TENDERS:

The tenders will be opened online in presence of bidders who are qualified &

choose to remain present and opening authority subject to receipt of tender fees,

EMD and other mentioned in offer/tender Documents in Soft copy online. The

tenders will be opened in single stage. i.e. Post-Qualification Technical Bid.

(D) PURCHASE (DOWN LOAD) OF TENDER DOCUMENTS :

Last date of tender documents downloading and online bid submission from

rnb.nprocure.com is up to 13/09/2022 up to 18.00 hrs. Tender documents fees of

Architect consultant is Rs. 900/- per set which is required for submission of

tender towards the cost of tender documents by pay order or by demand draft

of any nationalized bank, in favour of "The Executive Engineer, City (R & B)

Division, Vadodara" payable at Vadodara only and shall be submitted along with

EMD and other tender documents mentioned in offer/tender. The cost of the

Tender Documents will not be refunded in any circumstances.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla Panchayat,

Tender Notice - /2025-26 Vadodara

(E) TIME LIMIT :

The rate for the Architectural Consultancy fees shall remain valid for 01 (One)

years from the date of issue of letter of work order/Letter of intimation (L.O.I) on

Empanelment of Architect consultant as per the terms of the contract in the document

and up to the completion of the work after the consultancy for individual work is

More over, once particular work awarded to Empanelled Architect consultant, they

shall carry out the consultancy work till the completion of the project, irrespectively

of Empanelled period.

(F) The Architect consultant must comply with and agree to all instructions &

requirements in the Notice and in the Instructions to Tenderers, including

requirements in the Contract Documents.

a) All tenders must be submitted in the prescribed Tender form.

b) Each Tender must be accompanied by the completion Schedule.

c) Each tender must be accompanied by the Tender Security (Earnest

Money Deposit) Rs. 4 0,000/- as specified in the tender documents. EMD

must be in form of pay order / demand draft of nationalized bank and

payable at Vadodara only in favour of Executive Engineer, City (R & B)

Division, Vadodara. The Earnest Money Deposit in the Form of cheque

shall not be accepted.

d) The successful tenderer shall execute the Contract Agreement within

15 (fifteen) days after the date of Notice of award.

e) The successful tenderer shall have to pay Rs. 900=00 as Empanelment bid

Fee by Demand Draft issued in favour of “The Executive Engineer, City

(R & B) Division, Vadodara” by a nationalized bank located/encashable

at Vadodara only.

f) The City(R & B) Division, Vadodara may withhold issuance of the Notice of

proceed for a period not exceeding 15 (fifteen) days after the date of

execution of the contract agreement.

g) The tender and tender guarantee bond (Earnest Money Deposit) shall be

submitted by the Agency in whose name tender has been issued. Transfer

of tender documents to any other party is prohibited.

h) All intending tenderers will have to purchase digital signatures in order to

participate in the online bidding process.

(G) RECEIPT OF TENDER DOCUMENT:

Empanelment Bid for, Architectural Consultancy Service

1. The Bidders are required to submit the original scan copy of following details in

online on rnb.nprocure.com as mentioned in this TENDER.

2. Following documents constitute qualification criteria of this work. Soft (Scanned)

copy of all original documents shall be submitted online. In case, original document

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla Panchayat,

Tender Notice - /2025-26 Vadodara

is not available, notarized copy may be submitted online. In such case, notarized

documents shall be clearly displaying stamp, number and name of the notary.

Submitted documents shall be valid and identical to the qualification criteria. Please note

that absence of following essential documents shall lead to the bidder to straight

disqualification. No relaxation shall be provided to the bidder on later stage. All

Documents must be colored scanned to be seen as original. Scanning in black and

White or gray shall not be acceptable.

3. The Bidders are required to submit the Technical Proposal in Soft copy- scanned copy

as mentioned in this TENDER.

1. The Following documents shall be submitted in sealed envelope marked envelope,

and other documents are required to submit the original scan copy of following

details in online on rnb.nprocure.com as mentioned in this TENDER.

This sealed cover shall be marked on the left hand top corner “Bid for the work of

“Appointment for Architectural Consultant for Renovation of Male Training

Building & Staff Training under DIET Vadodara ”” and Tender Notice No.(As per

Notice Inviting Tender (NIT) in Tender Document)”. The full name and address of the

bidder, as indicated in the Bidding data. Sealed envelope marked as above shall be

enclosed in another envelope properly addressed and shall be sent by Speed

post/RPAD through postal authority only. The date and time of receipt of bid shall

strictly apply in all cases.

❖ Envelope shall contain the following documents:

1. Earnest Money Deposit as mentioned in the Tender. (i.e., D.D)

2. Tender Fees as mentioned in the tender. (i.e., D.D)

3. Formal letter for Architectural Consultancy Services (on original letter head)

4. Under taking (As per Tender Condition)

5. Declaration of the Consultant. (As per Tender Condition)

6. Affidavits (As per Tender Conditions)

2. The Bidders are required to submit the original scan copy of below documents in

online on rnb.nprocure.com as mentioned in this TENDER.

❖ (Qualification) shall contain the following documents:

1. Affidavits (As per Tender Conditions)

2. Errata, Addenda/corrigenda, if any,

3. Offer/Tender document along with all necessary supporting documents.

4. GST & PAN Registration Details.

5. Educational Certificates.

6. Extra Qualification (if any).

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla Panchayat,

Tender Notice - /2025-26 Vadodara

7. Work Completion Certificate/ Work Experience Certificate as per eligibility criteria /

as per Annexure - U

8. Present-Staff setup and their Bio-data. As per Annexure -I

9. Formal letter for Architectural Consultancy Services (on original letter head)

10. Under taking (As per Tender Condition)

11. Declaration of the Consultant. (As per Tender Condition)

12. Earnest Money Deposit as mentioned in the Tender. (i.e., D.D)

13. Tender Fees as mentioned in the tender. (i.e., D.D)

14. Company Profile.

15. Deed / Affidevite of proprieter

❖ (Financial) shall contain the following documents:

1. Turnover Certificate (Average Annual financial Turnover during the last 3 financial

years) which shall be certified by CA as per Annexure - 6 to

2. Balance Sheet/Audit report.

3. If consultancy firms is already formed with a partnership or proprietorship having

joint owner with individual structural consultant /structural engineer or Architect

consultant or Landscape Design. In such case, Consultant shall have to submit the

original scan copy of Partnership certificate in online on rnb.nprocure.com as

mentioned in this TENDER.

4. All related documents mentioned elsewhere shall be numbered on all pages

and in related sequences. It is compulsory to give numbering to all pages of

the submitted document.

(H) Tender Validity Period :

The validity period of the tender submitted for this work shall be of one hundred

twenty (120) calendar days from the date of opening of offer/tender documents

and the Tenderer shall not be allowed to withdraw or modify the tender offer on

his own during the validity period.

(I) Rights Reserved:

Without assigning any reason, The City (R & B) Division, Vadodara reserves the

right to reject any or all tenders. To waive any informality or irregularity in any

tender, which in the opinion of the City (R & B) Division, Vadodara, Vadodara does

not appear to be in its

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla Panchayat,

Tender Notice - /2025-26 Vadodara

best interest and the tenderer shall have no cause of action or claim against the

City (R & B) Division, Vadodara, or its officers, employee, successors or assignees

for rejection of this tender.

The City (R & B) Division, Vadodara further reserves the right to withhold

issuance of the notice to proceed, after execution of the contract agreement by the

successful Tenderer. The City (R & B) Division, Vadodara is not obliged to give

reasons for any such action.

During Tender validity period, if any Tenderer withdraws or makes any

modifications or additions in the terms and conditions on his own in this tender, then

the City (R & B) Division, Vadodara shall without prejudice to any right or remedy

be at liberty to reject the tender and forfeit the Earnest Money Deposit in full.

Such Tenderer may be disqualified from tendering for further works under the

jurisdiction of the City (R & B) Division, Vadodara

The City (R & B) Division, Vadodara reserves the right to increase or decrease the

scope of work and split the tender in two or more parts without assigning any

reason even after the award of contract.

(J) Applicant / Bidder must have Architectural consultancy experience.

Applicant/Bidder should have Architectural consultancy work experience.

Submission of a Offer by Architect cosultant all mean that Firm/He/She has read

this notice and contract documents and has made himself aware of the scope and

specifications of the work to be done and of conditions and nature of required

quantities of materials, stores tools and plant, etc. that may be required by him in

carrying out the work and of local conditions and laws and by laws of the Govt.

and other factors bearing influences on the execution and cost of the works.

(K) All pages of tender documents including scope of work should be initialed by the

Architect consultant.

Tenders shall stand rejected if the Architect consultant proposes any alteration in the

work specified or any condition or correction made in the scope of work.

Tenders shall stand rejected if any eraser is made in the tender, unauthenticated or

any page or pages is/are removed or replaced.

(L) The Architect consultant shall furnish the following documents.

a) List of such type works completed by Architect consultant already in attached

prescribed Performa, The certificates from head of the office concerned for

completion of work shall be furnished.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla Panchayat,

Tender Notice - /2025-26 Vadodara

b) It should be clearly noted that declaration regarding work of Architect

consultant for all construction project on hand shall be given in prescribed

Performa. Attested copy of certificate from concerned offices shall be also

c) Technical establishment to be engaged and submitted by the Architect

consultant for execution of work and their names and experience shall have to

(M) Architect consultant shall submit the tender, which satisfies each and every condition

laid down in this notice and tender documents, failing which, the tender will be

liable for rejection.

(N) The authority inviting the tender reserves the right to reject any or all tenders

without assigning any reasons thereof.

(O) This notice of inviting tenders shall form part of the contract documents.

(P) All the applicant Architect consultant are required to processed for their own

employers code number under EPF Act, 1952 and are required to comply the

applicable provisions of the said statue regularly and totally. The above details

shall have to be furnished when work/job will be allotted to Architect consultant

(i.e. in absence of which, no payment will be made by the City (R & B) Division,

SEAL & SIGN. OF THE CONSULTANT.

NAME AND ADDRESS:-

EXECUTIVE ENGINEER

CITY (R & B) DIVISION,

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

2 GENERAL DETAILS OF WORK IN BRIEF:

1. NAME OF WORK : APPOINTMENT FOR ARCHITECTURAL CONSULTANT FOR

RENOVATION OF MALE TRAINING BUILDING & STAFF

TRAINING UNDER DIET, VADODARA.

2. AMOUNT OF EARNEST MONEY DEPOSIT : RS. 40,000=00

(D.D. OR PAY ORDER)

3. OFFER ENVELOPS TO BE SUPERSCRIBED :

APPOINTMENT FOR ARCHITECTURAL CONSULTANT FOR

RENOVATION OF MALE TRAINING BUILDING & STAFF

TRAINING UNDER DIET, VADODARA.

4. FILLED OFFER/TENDER DOCUMENT TO BE : The Executive Engineer, City (R & B) Division,

SENT TO Vadodara

5. LAST DATE OF SUBMISSION OF OFFER : ON DT. 13/09/2022 UP TO 18.00 HRS.

6. LAST DATE OF ONLINE PRE-BID QUERY : UP TO DT. 25/08/2022 UP TO 18:00 HRS.

7. DATE, TIME & PLACE OF OPENING THE : ON DT. 28/09/2022 16.00 HRS. ONWARDS.

8. VALIDITY PERIOD FOR THE TENDER : 120 DAYS FROM THE DATE OF OPENING OF

OFFER/TENDER DOCUMENT

9. TIME LIMIT FOR CONSULTANCY WORK : 01 (One) YEARS FROM THE DATE OF ISSUE OF LETTER

OF REGISTRATION ON EMPANELMENT LIST AND UP TO

THE COMPLETION OF WORK AFTER AWARD OF

CONSULTANCY FOR INDIVIDUAL WORK.

10. EMPANELMENT FEES/CHARGES : RS. 900/- (NON REFUNDABLE)

( D.D. OR PAY ORDER)

11. INITIAL SECURITY DEPOSIT : 2.5 % OF TOTAL CONSULTANCY FEE

12. SECURITY DEPOSIT (FOR INDIVIDUAL : 2.5 % OF TOTAL CONSULTANCY FEE

WORK) DEDUCTED FROM EACH

13. RETENTION MONEY DEPOSIT (FOR : 5% OF TOTAL CONSULTANCY FEE

INDIVIDUAL WORK)

SEAL & SIGN. OF THE CONSULTANT.

NAME AND ADDRESS:-

EXECUTIVE ENGINEER

CITY (R & B) DIVISION, VADODARA

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

2.1 UNDERTAKING ON EARNEST MONEY SURRENDER:

I/We hereby tender for carrying out the work of

APPOINTMENT FOR ARCHITECTURAL CONSULTANT FOR RENOVATION OF

MALE TRAINING BUILDING & STAFF TRAINING UNDER DIET, VADODARA.

. (herein before and herein after referred to as client of the work) as specified

in the memorandum showing items of work to be carried out within time specified therein

and in accordance with all specifications, designs, drawings, and instructions in writing

referred to in provisions under annexed conditions of contract under contract documents

and agree that all materials, manpower, machineries for the above work are to be procured

by us. Should this tender be accepted, I/We hereby agree to abide by and fulfill all the

terms and provisions of the conditions of contract annexed thereto as fully applicable, and

in default thereof, agree to forfeiture of and pay to the client, the sums of Earnest money

mentioned in the said conditions.

DD No/ Receipt No. dated from Amount to be client in respect of

the sum of Rs. 40,000.00 Specified in deposited be in the form of pay order/demand draft

drawn for Rs. bearing No dated

on the drawn in favour of

is herewith forwarded representing the earnest money, the full value

of which is to be absolutely forfeited to client, should I/We not deposit the full amount of

security deposit specified in the memorandum, and in accordance with clause 1 of the said

conditions, otherwise the said sum of Rs. shall be refunded.

Signature of the contracting agency submitting the tender

Signed and given in presence of .

Address : Signature of witness to the

Occupation: contracting agency.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

3 INSTRUCTION TO ARCHITECTURAL CONSULTANTS:

3.1 The earnest money of the unsuccessful bidder will be returned on finalization of

acceptance of the tenders received.

3.2 The successful bidder shall have to enter into agreement with City (R & B) Division,

Vadodara and to give surety on a stamp paper issued by Gujarat State Government of

necessary amount. The firm or person who is giving surety shall have to submit

photograph, his residential/office address and proof of free hold property (in case

of person only) and this offer document shall form part of the agreement to be

executed. If any change in residence/office address, change in property of

bidder shall have to submit such revised papers and fulfill all requirement of

suitor without fail.

3.3 Regarding remittance and release of Security Deposit (SD), Retention money deposit

(RMD) (After tender process, before work allotted to Empanelled consultant) following

clause will supersede all the clauses depicted in the tender document.

a) Remittance of SD/RMD :

The total security deposit shall be recovered at the rate of 5% from the consultant.

Out of which, 50% of amount as Initial Security Deposit shall be payable at rate of

2.5% of total consultancy fee shall be as per Project Estimated amount (for

each work awarded) whichever is more/higher in form of Demand Draft/ Pay

Order of any Nationalized Bank (encashable at Vadodara city).

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

❖ After Project Estimate cost (submitted by consultant) :

i. 2.5% of total consultancy fee shall be as per after Project Estimated

cost (for each work awarded)

Whichever is more/higher.

2.0 To be deducted from Running Bill :

i. The remaining amount of the Security Deposit i.e. 2.5% to be

deductedfrom each running account bill.

3.0 Retention money deposit (RMD):

I. 5% Retention money deposit (RMD) to be retained from each running

b) Release of SD/RMD

I. The Category wise Initial security deposit or 2.5% Initial security deposit shall

be released after clearance of Final bill by Audit Dept.

II. Whereas, the 2.5% security deposit (deducted from each running account bill)

recovered from the each running account bills shall be released only after

clearance of Final bill by Audit Dept. & completion of defect liability period. In

the event of work being abandon/delayed/stopped due to any of the reason

thereof then Executive Engineer, City (R & B) Division, Vadodara may release

the deposit only after the written request from the Empanelled Architect consultant.

The decision of the Executive Engineer, City (R & B) Division, Vadodara in this

matter shall be final, conclusive andbinding.

III. 5% Retention money deposit (RMD) to be released along with final bill. The

retention money will not normally be due for payment until the completion of

the entire work and till such period the work has been finally accepted by the

City (R & B) Division, Vadodara and completion certificate issued by the City

(R & B) Division, Vadodara.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

c) General condition about SD/RMD:

i. If the Security Deposit is not paid within 15 days from the date of L.O.I. /

Work Order than penalty at the rate of 0.065% per day of the amount of

Security Deposit will be charged. If the Security Deposit is not paid within one

month with interest, necessary actions as per condition of contract will be taken.

d) Bank Guarantee :

i. Initial Security Deposit ( i.e. 2.5%) in form of Bank Guarantee may be accepted as

per relevant tender provision, However BG shall be valid till final date of

completion ofwork+1year (Whether final bill is audited and paid or not). It shall be

Empanelled consultant responsibility to extent the BG On Or Before expiry of time

limit of BG. In case of late renewal of BG, penalty of security deposit shall be

levied at the rate of 0.065% of per day of BG amount.

ii. The Empanelled consultant shall have to enter into an agreement on a non-judicial

stamp paper of Rs. 100/- if initial Security Deposit paid in form Bank Guarantee or

Demand draft as per the form of the agreement approved by the City (R & B)

Division, Vadodara

iii. If initial Security deposit is paid in form of Fixed Deposit, additional stamp paper

amounting as per government’s prevailing rule of Security Deposit shall be used to

execute the agreement.

iv. The undertaking shall be executed on stamp paper worth Rs. 300/-.

v. The Surety shall be executed on stamp paper worth Rs. 300/-.

e) General condition about SD/RMD:

i. The amount recovered from the running bills as security deposit shall not be

allowed to the transferred in the form of Bank Guarantee.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

ii. If the Security Deposit is not paid within 15 days from the date of L.O.I./ Work

Order than penalty at the rate of 0.065% per day of the amount of Security

Deposit will be charged. If the Security Deposit is not paid within one month

with interest, necessary actions as per condition of contract will be taken.

3.4 The Architect consultant shall have to execute an agreement with City (R & B) Division,

Vadodara and to give surety on a stamp paper issued by Gujarat State Government of

necessary amount per each work assigned to him as an individual work contract. The

firm or person who is giving surety shall have to submit photograph, his residential/office

address and proof of free hold property (in case of person only) and this offer

document shall form part of the agreement to be executed. All the tender conditions

including above shall be applicable for each and every single contract.

3.5 If Architect consultant fails to submit the details/drawing etc services within stipulated

time City (R & B) Division, Vadodara may terminate Architect consultant from the

job/work assigned to him/them after issuance the notice from the client. The client

decision shall be final and binding to both the parties. City (R & B) Division,

Vadodara may debar the Architect consultant from empanelment list, in the event if

Architect consultant not willing to work, do not submit their consent for the work for

consecutive Two (02) years. In such case the decision of Executive Engineer, City (R &

B) Division, Vadodara shall final and binding to the Architect consultant.

3.6 In the event of the offer being submitted by a firm, it must be signed by each partner

thereof, and in the event of the absence of any partner, it shall be signed on his behalf

by a person holding a power-of-attorney authorising him to do so.

3.7 Receipt for payments made on account of any work when executed by a firm, will be

signed by the partner, having authority to give effectual receipt for the firm.

3.8 The client shall have the right to reject all or any of the offers without assigning any

3.9 The Firm shall have/or shall establish an office in Gujarat State/Vadodara base

after selected in tender process.

3.10 EVALUATION OF THE TENDERS : In comparing the tenders, City (R & B) Division,

Vadodara shall consider such factors as the time of completion, efficiency and

reliability of construction method proposed, compliance with the Specifications,

relative quality, the operation, maintenance and replacement cost of structure

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

3.11 ADDITIONAL INSTRUCTION TO ARCHITECT CONSULTANTS:

A. The experience from government, semi government and PSU’s only will be

taken into consideration.

B. All Rates shall be Excluding GST.

C. Category wise in accordance with their qualification, experience etc. as may

be submitted along with the bid.

D. A competent authority of City (R & B) Division, Vadodara reserves the right to

allotany work to any consultant of the panel in the respective category.

E. City (R & B) Division, Vadodara /competent authority City (R & B) Division,

Vadodara shall decide/ reserves the right for the total number of consultant

to be incorporated in category wise Empanelment list.

F. A competent authority of City (R & B) Division, Vadodara reserves the right to

allot any work to any consultant of the panel in the respective category.

G. Moreover, if City (R & B) Division, Vadodara intends to give /award any

consultancy work of specialized/specific project, City (R & B) Division, Vadodara

shall reserve the rights to do so without intimating the Empanelled members for

those specialized/specific project.

SEAL & SIGN. OF THE CONSULTANT.

NAME AND ADDRESS:-

EXECUTIVE ENGINEER

CITY (R & B) DIVISION, VADODARA

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

4 INFORMATION REGARDING ARCHITECT CONSULTANT:

a) Name of the Architect consultant :

b) Address of the Architect consultant :

c) Phone Nos. :

d) Previous Experience (Attach Annexure) :

Year of Establishment

Year of Experience in construction/field Project

(Attested Copy of the certificates to be enclosed.)

e) Name & Particulars of the Authorized :

a) Representative for the details furnished hereunder: :

f) Type of organization including particulars of Proprietor/ :

Partners/ Directors:

(Sole Proprietorship, Partnership, Private Ltd., Co-Operative

Body etc.) (Attested Copy of deeds of memorandum of

Association to be enclosed.)

i) I.T.PAN No. :

5 MINIMUM ELIGIBILITY CRITERIA FOR CONSULTANCY WORK :

5.1 EXPERIENCE OF ARCHITECT CONSULTANT :

(A) The Architect consultant shall provide evidence that their firm has been actively engaged

in the Architectural work for all Projects mentioned in development of project in

categories mentioned as under in the role of Architect consultant in relevant clause.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

I. Similar Work Experience:- Similar works means, Architectural consultancy

for Govt./ Semi Govt./ PSUs/ Heritage Building shall only be taken into

consideration. Similar works mentioned in 5 -(5.1)- (A) - III.

II. Consultant shall submit relevant work experience for Heritage Building

III. *Development of projects in following categories :

a) Architectural and Landscape Design projects:

I. Building works :

1. Health Centre 2. Multistoried Building

3. Gazebo 4. Staff Quarters

5. Office building 6. Multilevel parking

7. Maintenance & repairs and Addition 8. Fire station

& Alteration to existing Building

9. Libraries 10. Crematorium

11. Primary school 12. Convention centre /Exhibition centre

13. Low/High Rise Building Etc 14. Shopping centre

15. Other Projects Related To Subject 15. Heritage Building

b) Above work must consist Architectural consultancy work. If in case the

submitted certificate shows the combined amount (i.e. Structural consultancy +

Architectural consultancy) then consultant shall submit individual detailed cost

breakup certificate either from Relevant authority or from registered CA and

for Heritage Building work experience Architect related work shall only be

taken into consideration only.

(B) Particular Experience of Architectural consultancy for construction of all Project :

(1) The bidder shall provide evidence that he has successfully completed similar works

within the last five years completing on (i.e for period from 01-01-2020 to 31-12-

2025) as mentioning in relevant clause. The works shall have been executed by the

Architect Consultant /Applicant.

(2) Architect Consultant /Applicant shall have to furnish the details of various works

executed works (Architectural work) satisfactorily.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

(3) All work experience certificates of Architect Consultant must includes the Details

regarding the Architectural consultancy work, Contract value, Date of

commencement of works, Date of completion of works with remarks of “Work

completed satisfactorily” and the date of work order must be mentioned in work

experience certificate along with other details as mentioned As per Annexure-U

Satisfactory performance of the Architect Consultant and any other relevant

information should also be submitted in enclosed Annexure : U Architectural

Consultancy services. Bidder/consultant shall have to submit the original scan

copy on online at rnb.nprocure.com as mentioned in this TENDER. Date of issue of

certificate shall not be count for considering period of experience. Consultant

shall furnish all the details according to work experience in the relevant

Annexure’s without fail that shall be specifically noted.

(4) The Architect Consultant/Applicant who is not capable of meeting requirements as

mentioned above shall not be qualified for the works. Post qualification will be

based on Applicant’s all the following minimum criteria regarding their particular

experience, financial position and other relevant information as demonstrated by the

Applicant’s responses in the forms attached to the Letter of Application.

(5) The Bidder must note specifically that all above information and work experience

details given in the form of various formats must be supported by work experience

certificates issued from respective Govt./ Semi Govt. authorities (not from lower than

Executive Engineer or equivalent rank officer). Experience weightage (Experienced

of Work amount/ turn over amount) must be accompanied by a certificate of

the registered CA. Each certificate should havefull address of the issuing authority or

Bidder shall mentioned address separately.

(C) Experience for the Work of Project Management Consultancy/Proof Check

Consultancy/Third Party Inspection shall not be considered for the evaluation.

SEAL & SIGN. OF THE CONSULTANT.

NAME AND ADDRESS:-

EXECUTIVE ENGINEER

CITY (R & B) DIVISION, VADODARA

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

5.2 Turnover details :

1. Bidder/Company/Architectural Consultancy shall have with a minimum average

annual Financial turnover of Mention in General Eligibility Criteria (category for

Architectural Consultancy) in the Architectural Consultancy services over last 03 years

financial years (2022-23, 2023-24 & 2024-25) as mentioned in clause 5.3 (General

Eligibility Criteria for Architectural consultancy category 2, 3 & 4 respectively) as per

audited balance sheets certified by chartered Accountant. A separate certificate from

concerned chartered accountant shall be submitted.

2. Bidder/Company/ Architectural Consultancy shall note that Provisional certificate for

Financial year 2024-25 shall be considered in case final certificate is not available

for that particular financial year for deriving average annual financial turnover for

Architectural Consultancy services over last 03 years financial years (2022-23, 2023-

3. Turnover shall be considered for the whole Project.

4. If consultancy firms is already formed with a partnership or proprietorship having

joint owner with individual structural consultant /structural engineer or Architect

consultant or Landscape Design. In such case, Consultant shall have to submit the

original scan copy of Partnership certificate in online on rnb.nprocure.com as

mentioned in this TENDER.

SEAL & SIGN. OF THE CONSULTANT.

NAME AND ADDRESS:-

EXECUTIVE ENGINEER

CITY (R & B) DIVISION, VADODARA

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

5.3 GENERAL ELIGIBILITY CRITERIA FOR ARCHITECTURAL CONSULTANCY WORK :

A. ARCHITECTURAL CONSULTANCY WORK:

i. Experience of personnel/staff working presently in consultancy organization.

ii. Experience of having successfully completed similar works during last 5 years.

iii. Consultant shall furnish all the details accordingly to work experience in the

relevant Annexure’s without fail that shall be specifically noted.

*Definition Similar Work Experience: - Similar works means, Architectural work only for

Govt./ Semi Govt./ PSUs/ Heritage Building shall only be taken into consideration as

mentioned in clause no. 5 -(5.1)- (A) III.

Where, Amount of work considered will the amount of work awarded to the agency for

the respective services only. i.e. Architectural consultancy services only.

a) Average Annual financial turnover during the last 3 years, ending 31/03/2025

of the previous financial year, should be at least 30% of the 30% estimated cost

of Project Work. (i.e. 30% of Rs. 4.0 crores =Rs. 1.2 Cr.).

b) Experience of having successfully completed similar works during last 5 years

(i.e. 01-01-2020 to 31-12-2025) as per following:

i) Three similar completed works costing not less than the amount equal to 40% of

the estimated cost of Architectural Project Work (i.e. 40% of Rs.

Crores=Rs. 1.6 Cr.)

ii) Two similar completed works costing not less than the amount equal to 50% of

the estimated cost of Architectural Project Work (i.e. 50% of Rs.

Crores=Rs. 2.00 Cr.)

iii) One similar completed works costing not less than the amount equal to 80% of

the estimated cost of Architectural Project Work (i.e. 80% of Rs.

Crores=Rs.3.20 Cr.)

c) Minimum qualification requirements considered in category IV for Architect shall

be as per following:

i. B.Arch or equivalent degree, recognized by the AICTE/COA with 15 (Fifteen)

years experience.

ii. M.Arch or equivalent degree, recognized by the AICTE /COA with

(Thriteen) years experience.

iii. Ph. D degree in Architect, recognized by the AICTE/COA with above 08 (Eight)

years experience.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

• Bidder/Consultant must submit educational certificate as mentioned above

Experience for the Work of Project Management Consultancy/Proof Check

Consultancy/Third Party Inspection shall not be considered for the evaluation.

Following enhancement factors will be used for the cost of works executed and the

financial figures to a common base for the value of the works completed in India.

Year before Multiplying factor

Three (2020-21)

Applicant should indicate actual figures of costs and amount for the works executed by

them in the schedule without accounting for the above-mentioned factors.

SEAL & SIGN. OF THE CONSULTANT.

NAME AND ADDRESS:-

EXECUTIVE ENGINEER

CITY (R & B) DIVISION, VADODARA

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

5A. Average Annual financial turnover during the last 3 years:

(The details shall be furnishing in prescribed Annexure – Q

1) Average Annual financial turnover during :

the last 3 years, ending 31/03/2025 of

the previous financial year,

2) Original or attested copies of balance :

sheet with adequate document/proof shall

5B. No. of project works completed as per following

(The details shall be furnishing in prescribed Annexure – F

1) Nos. of Architectural project works with its :

amount completed during last 5 years

The details shall be furnished in prescribed

2) Attested copies of completion certificates :

for each completed work from the client

mentioned above shall have to be

attached. Chartered Accountant Certificate

5C. General Information as per following

1) Whether enlisted/empanelled in any other :

dept./organization if so, please furnish

details with proof.

2) Total Turnover of the firm per year with

adequate documents for last 03 years.

Balance sheets with profit and loss :

statement for the last three financial years

duly certified by Chartered Accountant

along with auditor’s report.

N.B. Original or attested copies shall be

3) Has the applicant or his firm has been :

debar/black listed at present by any

Government department of any other

4) Date of submission of application: :

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

5) Details about/MO/Receipt No. for Rs. :

900/- as tender/application fee (Non-

6) Applicant should provide information on :

any history of litigation or arbitration

resulting from contracts executed in the

last seven years or currently under

(Partnership firm, all partners are

required to sign)

Signatory’s Name

EXECUTIVE ENGINEER

CITY (R & B) DIVISION, VADODARA

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

6 SELECTION PROCESS OF CONSULTANT :

6.1 The applicant who is not capable of meeting requirements as specified elsewhere

minimum eligibility criteria shall be as per clause: 5.0 not be qualified for the works. Post

qualification will be based on Applicant’s all the following minimum criteria regarding their

particular experience, financial position, personnel capabilities and other relevant

information as demonstrated by the Applicant’s responses in the forms attached to the

Letter of Application. The applicant to note specifically that all information given including

those in the form of various formats must be supported by certificates issued

respective Govt./ Semi Govt. authorities (not from lower than Executive Engineer or

equivalent rank officer). Experience weightage (Experienced of Work amount/ turn over

amount) must be accompanied by a certificate of the registered CA. Each certificate

should have full address of the issuing authority or Bidder shall mentioned address

6.2 Process of selection of consultant shall be divided into two different parts.

1. Part I: This part shall be based on Eligibility criteria (Experience, Qualification, Turnover

etc.) Consultant shall be qualified as per the eligibility criteria mentioned in tender

2. Part II (if needed by CITY (R & B) DIVISION, VADODARA): This part shall be based on

presentation. After selection producer of Part I, the qualified consultant of part I shall be

eligible for Part II process, if City (R & B) Division, Vadodara decide for the presentation

from qualified consultant of part I, in such case that qualified consultant shall have to

make a detailed presentation of their work Experience before City (R & B) Division,

Vadodara. City (R & B) Division, Vadodara will decide the name of consultant to be

qualified for Part II.

3. For the final selection of the Consultant, Consultant shall have to qualify for both part I and

Part II (if needed by City (R & B) Division, Vadodara).

4. City (R & B) Division, Vadodara shall reserve the rights for the final selection of the

consultant & shall be bound to the bidder/consultant.

5. City (R & B) Division, Vadodara /competent authority of City (R & B) Division, Vadodara

shall decide/ reserves the right for the total number of consultant to be incorporated

in category wise Empanelment list.

6. A competent authority of City (R & B) Division, Vadodara reserves the right to allot any

work to any consultant of the panel in the respective category.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

7. Moreover, if City (R & B) Division, Vadodara intends to give /award any consultancy work

of specialized/specific project, City (R & B) Division, Vadodara shall reserve the rights

to do so without intimating the Empanelled members for those specialized / specific

SEAL & SIGN. OF THE CONSULTANT.

NAME AND ADDRESS:-

EXECUTIVE ENGINEER

CITY (R & B) DIVISION, VADODARA

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

7 ANNEXURES/FORMATS FOR SUBMISSION OF PROPOSAL

To be submitted on Non-Judicial Stamp paper of Rs. 300.00 duly signed by authorized

Notary Signed by an authorized PERSON of the Firm/agency

I/we undersigned, do here by certify that all the statements made in the required

attachments are true and correct.

The u n d e r signed also here by certifies that neither our firm

...................................... nor any of it constitute partners have abandoned any work or

any contract awarded to us for such works have been rescinded, during last Seven years

prior to the date of this application.

The undersigned here by authorized(s) and request(s) any bank, person, firm or

Authority to furnish pertinent information deemed necessary and request by the

Department to verify this statement or regarding my (our) competence and general

The undersigned understands and agrees that, further qualifying information may be

requested, and agrees to furnish any such information at the request of the client.

To be submitted on Non-Judicial Stamp paper of Rs. 300.00 duly signed by authorized Notary

an authorized PERSON of the Firm/agency

I/we agree that, the decision of the EE in qualification / selection of applicants

will be final and binding to me/us.

All the information and data furnished herewith correct to my/our best of knowledge

I/we agree that, we have no objection, if inquiries are made about our works, its

related areas and any other inquiry regarding all details, projects and works listed

by us in the post qualification documents at any stage.

I/we undersigned on behalf of our firm

M/s…………………………………………. hereby given undertaking that I/we

am/are jointly and severally responsible to meet the liabilities over and above the

business of the firm and make good the above financial loss sustained by the

Authority as a result of my/our abandoning the work entrusted to

me/us/this firm.

Qualification and Experience and Employment status of all key personal who

are proposed for Administrator & execution of the Contract.

a) Name of the Applicant

b) Address of the Registered Office

e) Email address:

g) Website, if any

h) If main Office is o/s Vadodara: Please furnish office address of Office

Establishment in Vadodara

i) No. of years of experience in the Relevant field

j) Type of the Organization (Whether: Proprietorship, Partnership, Private Ltd)

Name of the Proprietor /Directors of the Applicant with addresses & Phone Numbers

a) Details of Registration–Whether: Partnership firm, Company, etc.:

b) Name of Registering Authority, Date & Registration Number:

c) Whether an assesses of Income Tax:

a. If so, mention Permanent Account No. (Enclose document evidence):

d) Please mention Service Tax Registration (Encl. Documentary evidence):

e) Details of registration, if any:

f) Furnish details of office infrastructure:

Details of relevant project / works carried out in Last 5 years

List of important Projects executed by the Applicant during last 5 years as

per tender requirements

Sr Name of The Name& full Total Completion period Nature important When the

No Project postal final of feature of documentary

service the work

mentioning all Address Of value of evidence

Total Date of worth enclosed

features, scope the owner. work

Duration actual mention or in support of

of services and Also indicate (Rs) of work completion

reference experience

Location whether Govt.

EXPERIENCE IN SUCH PROJECTS IN (Last Five (5) years, including ongoing projects)

Sr. Name of Client Nature of Total Original Extension of

No. Project/ with the Project time limit Time limit if Remarks

Contract address Project cost in any

Signature of Bidder

Name of the Bidder

Stamp of Company

TENDER FOR SELECTION OF AGENCY FOR INTERIOR WORKS INCLUDING DEVELOPMENT, SUPPLY, PROCUREMENT, INTEGRATION, EXECUTION AND

OPERATION & MAINTENANCE OF

Proforma Of General Power of Attorney

(To be signed and executed in non-judicial stamp paper of Rs. 100/=)

GENERAL POWER OF ATTORNEY

To whom so ever it may concern

I/We all the Partners/Directors/Board members/ trustees/ Executive

councilmembers/ proprietors/ Leaders of M/S

having its registered office

at hereby appoint Sri S/O

residing at as my/our attorney to

act my/our name and on behalf and sign and execute all

Documents/Agreements binding the firm for all contractual obligations

(including reference of cases to arbitrators) arising out of contracts to be

entered into by the company/ Corporation/ society/ trust/ firm with the EE

in connection with its tender

No. dated for the Selection of agency for interior

works and operations & maintenance including development, supply, procurement,

integration, execution, operation & maintenance of soft content, exhibits, installations,

lighting and digital equipment at Dr B R Ambedkar Music Museum, Vadodara,

Gujarat, India due for opening on

In short, he is fully authorized to do all, each and everything requisite for the

above purpose concerning M/s and I/We hereby

agree to confirm and ratify his all and every act of this or any documents executed

by my/ our said Attorney within the scope of the authority hereby conferred on

him including references of cases to arbitration and the same shall be binding on

me/ us and my/ our company/ Corporation/ society/ trust/ firm as if the same were

executed by me/ us individually or jointly.

Witness (with address) Signature of the Partners/Directors/Board members/

trustees/ Executive council members/ proprietors/ Leaders

ATTESTED ACCEPTED

(Seal and Signature of Signatory of Tender offer of the company/ Corporation/ society/ trust/

Key Technical personnel & Project Leader Competence

No. As per Proposed Qualification Year of

# Team RFP Name Experience

of Required Proposed Required Proposed

1 Team Leader 1 B.Arch.

Structural 1 M.Tech Structural

2 Engineer Engineering

Junior Architect 1 B. Arch.

Site Engineer 1 B.E. / B.Tech

Key Technical Personnel & Project Leader as per Appendix H CURRICULUM VITAE

FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED KEY STAFF (PART 1)

1. Proposed Position (Asper Table A: Human

Resource Requirement)

2. Name of Staff

3. Date of Birth

5. Educational Qualification (Should meet

minimum qualification as per Table A: Human

Resource Requirement)

S. No. Qualification Year Board/Institution of

6. Employment Record:

S. No. From To Company Designation

6(ii). Permanent Employment

with the Firm (Yes/No)

6(ii)(a) If yes, how many

6(ii)(b) If no, what is the

7. Relevant Experience as

per tender applied

Project Project

6(ii)(b) If no, what is the

Application Form

(1) General Information

All individual firms applying for qualification are requested to complete

the information in this form. Nationality information to be provided for

all owners or applicants who are partnerships or individually owned

Where the Applicant proposes to use named subcontractors for critical

components of the works, or for work contents in excess of 10 percent of

the value of the whole works the following information should also be

supplied for the specialist subcontractor(s).

1. Name of Firm

2. Head office address

3. Telephone Contact

Place of corporation/registration Year of incorporation/ registration

Nationality of owners

Name Nationality

Name of Bidders officers / Persons to be contacted

Name. Address Phone Nos. Fax.

Note for Financial Proposal:

1. Financial Proposal (quote) (Excluding of GST) shall have to be quoted on procurement website.

2. The items mentioned in the BOQ are indicative, the quantity may increase/ decrease/ change

as per the requirement.

3. It is hereby clarified that the aggregate amount computed by the way of arithmetic sum of all line

items in the table given in financial bid shall be sole basis for evaluation of the Financial Bids.

However, the actual payments shall be made basis the respective quantities which are utilized

towards the event.

4. It is further clarified that the Bidder shall be mandatorily required to submit their Financial Bid

against each line-item a given at the table, failing which the Bid shall be liable for summary

rejection at the sole discretion of the Authority and no amount to be paid against those items.

5. If, in the price quoted, there is discrepancy between the unit price and total price (which is

obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total

price corrected accordingly.

6. If there is an error in a total corresponding to the addition or subtraction of sub-totals, the sub-

totals shall prevail, and the total shall be corrected.

Proposal Submission Letter

Executive Engineer City (R &B) Division,

1st floor, Road and

building Bhavan, Nr.

Raopura, Vadodara

Dear Sir/Madam,

We / I, the undersigned, offer to selection of agency for Architectural,

Structural & Consultant Service for Old Kothi building Vadodara. (Repairing

and Restoration work) Gujarat, India as per the Guidelines, terms & conditions

mentioned in this Tender document. We / I are/am here by submitting our

Proposal, which includes the Technical Proposal.

We confirm that we are qualified as per the Qualification Criteria specified in

your document. We hereby declare that all the information and statements made

in this Proposal are true and accept that any misinterpretation contained in it

would lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e.,

calendar days from the last date of proposal submission, we undertake to

negotiate without any alteration in the staff proposed for the assignment. Our

Proposal is binding upon us and subject to the modifications resulting from

Contract negotiations.

We undertake, if our Proposal is accepted, to initiate the services related to the

assignment not later than a week from the date of issue of letter of award.

Authorized Signature [In

full and initials]: Name and

Title of Signatory:

HISTORY OF LITIGATION

Application should provide information on any history of litigation or arbitration

resulting from contracts in last five year or currently under execution.

Year Award for/ or Name of Litigation & Disputed

against bidder Client Dispute Matter Amount in Rs.

If the information to be furnished in this schedule will not be given

and come to the subsequently will result in disqualification of the bidder.

Self-Declaration of

Not Blacklisted (On

Company’s Letter

1 st floor, Road and

building bhavan, Nr.

Raopura Police Station,

Raopura, Vadodara –

390001. Gujarat.

This is to declare that our company is

not blacklisted by any Central/State Government Department/Public Sector

Name of Bidder:

Signature of the Bidder with seal

I on behalf of M/s ............................................................ hereby agree and undertake that I

have understood all the Architecture planning, Structural Designing, Interior Designing,

Landscape designing

, safety rules and procedures and all staff Technical & Non-Technical working on behalf of

I declare that I M/s............................................... will be responsible for any safety

violations/ accident etc. EE will not be responsible in case of any accident / incident and

will not compensate financially or otherwise. I ensure Client / Competent Authority that

enlisted Manpower deployment will be done at Venue from Mobilization to Completion

of tent facility at Dr. Babasaheb Ambedkar Museum, Vadodara.

I hereby declare that I am sole responsible on behalf of M/s. ............................................ for

Name of Indemnifier Signature of Indemnifier

Operation & Maintenance Certification

PAST EXPERIENCE IN OPERATION & MAINTENANCE IN ELIGIBLE PROJECTS (Last (7)

years, including ongoing projects)

Client Project Total Area Project Rem

Project Covered Duration arks

Contract Address Scope

Cost in In Sqft Years

Signature of Bidder Name

of the Bidder Date

Name of the bidder / JV partner:

FINANCIAL TURNOVER FOR THE LAST 5 YEARS

SR. YEAR TURNOVER AS PER TURNOVER AT

NO. THE FINANCIAL PRESENT PRICE LEVEL

Note: Audited financial statements for the last 3 years and a provisional statement for the

current year (attested by a CA) to be submitted by the bidder.

This is to certify that the above information has been examined by us on the basis of

relevant documents, books of accounts & other relevant information and the

information submitted above is as per record and the details annexed.

Date: Signature, address, seal & membership no.

Of the Chartered Accountan

FORMAT FOR PERFORMANCE GUARANTEE

(On Non-Judicial Stamp Paper)

1. Performance Security

1.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful

Bidder shall furnish to the Employer an irrevocable and unconditional

guarantee from Bankin the form set for thin Section6 (the “Performance

Security”) for an amount equal to 1.00 Lac. In case of bids mentioned

below, the successful Bidder, along with the Performance Security, shall

also furnish to the Authority an irrevocable and unconditional guarantee

from a Bank in the same form given at Section6 towards an Additional

Performance Security (The “Additional Performance Security”) for an

amount calculated asunder:

(a) If the Contract Price offered by the Selected Bidder is lower than

10% but up to 20% of the Estimated Project Cost, then the

Additional Performance Security shall be calculated @ 20% of the

difference in the (i) Estimated Project Cost (as mentioned in Bid

Document) Minus 10% of the Estimated Project Cost and (ii)

Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than

20% of the Estimated Project Cost, then the Additional

Performance Security shall be calculated @ 30% of the difference

in the (i) Estimated Project cost (as mentioned in Bid Document)-

Minus 10% of the Estimated Project Cost and (ii) Contract Price

offered by the selected Bidder.

(c) ThisAdditionalPerformanceSecurityshallbetreatedaspartofthePerfor

mance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days of the

Defects Liability Period and the Additional Performance Security shall

be valid beyond 28(twenty-eight) days of Project Completion Date.

1.2. If the performance security is provided by the successful Bidder in the form

of a Bank Guarantee, it shall be issued either(a)at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India

and acceptable to the Employer. As per GoG Finance Department’s Circular

No. FD/MSM/e-file/4/2023/0057/D.M.O.Date21/04/2023 or as per their

latest amendment.

1.3. Failure of the successful Bidder to comply with the requirement of Sub-

Clause 34.1shall constitute sufficient grounds for cancellation of the award

and forfeiture of the Bid Security.

PERFORMANCESECURITY

contractor) (here after called “the Contractor”) has undertaken, in pursuance of

---------(nameofContractandbriefdescriptionofWorks)(hereinaftercalled“TheContract”)

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor

shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as

security for compliance with his obligation in accordance with the Contract.

AND WHERE AS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you on

behalf of the Contractor, up to a total of------------------------------------------

(amount of guarantee)*----------------------------- (in words), such sum being payable in types

and proportions of currencies in which the Contract prices is payable, and we undertake to pay

you, up on your first written demand and without cavil or argument, any sum or sums within

(Amount of guarantee) as aforesaid without your needing to prove or to show grounds or

reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor be fore

presenting is with the demand.

We further agree that no change or addition to or other modification of the terms of the

Contract to of the Works to be performed thereunder or of any of the Contract documents

which may be made between your and the Contractor shall in any way release us from any

liability under this guarantee, and we hereby waive notice of any surcharge, addition or

This guarantee shall be valid until 60 days from the date of expiring of the Defect

Liabilities period.

Signature and Seal of the guarantor -----------------------------

*An amount shall be inserted by the Guarantor, representing the percentage the

Contract price specified in the Contract denominated in Indian Rupees.

List of Photographs for Work Done / Under Execution

Availability of Technical Team & Infrastructure

The bidder needs to provide the details of key personnel / support staff as proposed by

him for deployment site for successful completion of the show.

Key personnel / support staff Name of the key personnel / support staff

Creative Designer

Light Engineer / Expert

Graphic Designer

System Programmer

Other infrastructure

The bidder may co-opt experts in any other field deemed necessary.

Bidders to submit documentary support in respect of above. (Pics, I-card etc.)

Format for Curriculum Vitae for Key Personnel

Sample Date is filled in to give an indication of how the CV should be written out.

PERSONAL DETAILS

ADDITIONAL DETAILS EXPERTISE

Area of Expertise

Relevant projects experience (maximum 10) in the following format for each project.

Description of Duties

Employment / Experience record (Being backwards and go to the beginning of Employment)

Description of duties

Description of duties

1 Name of Institution

Year of Passing

Degree Obtained

2 Name of Institution

Year of Passing

Degree Obtained

3 Name of Institution

Year of Passing

Degree Obtained

Computing Skills

Languages Speak Read Write

Professional Memberships and fellowships

Membership of Professional Bodies

Fellowships / Awards

I, the undersigned, certify to the best of my knowledge and belief, this resume

correctly describes my qualification, my experience and me.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

Referred to in Rule No. 5b(ii)

WORK WISE DETAILS OF WORK COMPLETED OR IN PROGRESS BY THE

1 Name of Contractor :

2 Name of Work :

3 Estimated Cost of work put on tender :

4 Tender Amount :

5 Date of Starting the work :

6 Date of completion of the work :

(As per contract agreement)

7 Actual date of completion of the work :

8 Amount of work done up to :

Signature of Contractor

9 State whether the details as above given by the :

contractor are correct if not state as to what is

correct information

10 State whether the contractor has executed the :

work in progress satisfactorily as per

specifications has comp. the work satisfactorily s

per specifications if not given the correct position

of the correct position of the work

11 Period, rate & amount of compensation if levied. :

12 Period of extension granted if any :

13 Any other remarks :

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

8.ARCHITECT’S SCOPE OF WORK:

1. All the data/information furnished by Executive Engineer, City (R & B) Division, Vadodara shall be

verified by the consultant. If any discrepancy is found by the consultant the same shall be

brought to notice of the Engineer-in- charge in wiring.

2. Collection of all the data, drawings, information from various Government/Semi Govt. /Private

Agencies necessary for the project, City (R & B) Division, Vadodara will assist the Architect

consultant for this purpose if required.

3. Study various alternatives of alignment, configuration of project and necessary site

visit/verification, reconnaissance survey shall have to be done by the consultant including

preparing feasibility report and recommendation of best suited alternative and best design of

project. Consultant shall have to suggest various alternatives along with cost break up and assist

City (R & B) Division, Vadodara in deciding alternative. Consultant shall have to make presentation

before higher authority and officials of City (R & B) Division, Vadodara as and when

required at no extra cost.

4. Marking of details of various utilities, landmarks, important structures, T.P. /D.P. boundaries in the

drawings and suggest best construction method so as to minimize shifting of major/important

5. The Architect consultant shall submit project related all project related the drawing in hard & soft

6. Preparation of details Cost Estimate according to prevailing State Govt., Schedule of Rates/Rate

Analysis or any other relevant S.O.R related to Architect work.

7. The consultant shall provide "qualification criteria for the bidders in tenders" for the work under

question. which shall be with draft tender documents.

8. Prepare and submit detail measurements for each item with rate analysis.

9. The consultant shall provide 03 sets of drawings with design calculation and report, 03 sets of

draft tender documents with soft copy and 05 final tender sets and with a soft copy of all

submitted document, to the City (R & B) Division, Vadodara free of cost. Additional copies shall be

paid separately at Rs.650/- for each offer set to Architect consultant.

10. Stipulated time period for each activity after the particular work has been awarded

shall be as under:

(a) Submission of GAD with various alternatives - 10 days.

(b) Submission of cost estimates after the approval

of GAD with draft offer paper and Submission - 15 days.

of offer set as per approved DTP

(c) Detailed design and working drawings

of various components along with design calculations - 15 days.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

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11. Preparation of tender documents with detailed working drawings, construction techniques

and specifications. Working drawings shall be submitted in five (05) sets with proper

binding. During execution of the work, if any change is required to be made and drawing is

to be revised, consultant shall not be paid extra for such revised drawing submission. The

Architect consultant shall submit reproducible print (R.P.) /soft copy of all working drawings

to Executive Engineer, City (R & B) Division, Vadodara.

12. Consultant has to prepare evaluation report of offer/tender bidders and give his Advise

/ comments for the evaluation of offers/tender received.

13. The consultant shall render to the client every assistance, all technical service, guidance or

advice on any matter concerning the technical and engineering aspects of the project

including periodical interaction.

14. Suggest, checking and approval of design, drawings & the system/methodology of all

temporary works/structures, including staging, shuttering, scaffolding etc. suggested,

submitted, adopted by the contractor to ensure the quality and safety during the

15. Routine Project site visit generally 2 per month or as and when demanded by client during

construction work till completion and advising on unforeseen development.

16. The Architect consultant shall submit duly sealed & signed two sets of all respective/related

drawings/as built drawing properly binding with plastic cover in soft and hard copy to

Executive Engineer, City (R & B) Division, Vadodara within one (01) months from completion

of respective project.

17. DPR preparation & sanction:

Preparation and submission of DPR as per latest State Govt./Central Govt. tool

kit /guidelines/pattern/format of any funding agency in hard & soft copy and assist City (R &

B) Division, Vadodara for obtaining approval of concerned State / Central

Govt. authorities including presentation/discussion/liasioning at City (R & B) Division,

Vadodara / State Govt. /Central Govt. level at no extra cost and Detail Project Report shall

contain every possible information required to be submitted to Government for getting

financial assistance. Any revision additional information data, details, suggestion shall be

invariably collected, prepared and submitted.

18. Project Conceptualization:

A. To study and propose different design/drawing options for number of dwelling

units/Commercial/Industrial composition in the Green-field site as per relevant applicable

GDCR and Polices etc.

B. To provide feasibility study for demand and supply analysis of housing units, if any.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

C. To provide consultancy services in project conceptualization with detailed area calculation,

in consideration of FSI available for total plot area and Building Height Restriction,

Ground coverage, margins etc. for the site.

19. Architectural Drawings

A. The consultant shall prepare and submit all drawings for site development, site plans,

Architectural plans, Elevations, Sections etc., wherever solicited consisting of floor plan of

each level, reflected ceiling plans at each level including coordinated lighting and service

features, Plumbing, Sanitation, internal elevations, cross sections and longitudinal sections,

terrace plans etc. as per the requirement of the client.

B. To provide parking layout and parking details as per GDCR.

C. To carry out revision of drawing details and specifications as and when required in due

course of any stage.

20. Working Drawings and details

A. The consultant shall carry out Preparation and submission of all detailed working

drawings to enable construction on site with architectural designs and services like HVAC,

elevators, electrical including MCCB, MCB, ELCB, water supply, plumbing, sanitary works,

drinking water, sewerage design, Telecommunications, Networking, Graphic signage’s, fire

fighting and fire detection arrangements, security systems, transformer, fire safety

detection & fire fighting system, UPS & other mechanical systems etc., and all related civil

works including technical specifications of work complete in accordance with the relevant

latest IS/IRC, all applicable standards, NBC / local Bye laws.

B. To provide detailed schedule of materials and finisher with complete specification for items

like flooring, plumbing, electrification, external and internal paints, sanitary, Doors and

windows etc. as per the requirement of the client.

C. To provide detailed designs, drawings and documents for all utilities/services like water

supply, sewerage, storm water drainage, fire hydrants schemes, treatment plants for

sewage, rain water harvesting, water supply intakes, roads, street lighting, telephone

system, electrical transformer, boundary walls etc. as per client requirement.

21. To prepare and provide list of material, brand specification and approve brand vendor list

for special items as per the client requirement.

22. To prepare and submit Presentations as and when required by client.

23. The consultant shall comprise team of required key professionals for the services like

architectural, structural, electrical and mechanical systems, HVAC, Networking and LAN, as per

the requirement of client.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

24. Consultant shall also attend the reviews, meetings, conferences pertaining to the project with

complete site supervision to review and ensure approved design/drawing compliance by the

executing agency as and when required. Supporting Executive Engineer, City (R & B) Division,

Vadodara during meeting and presentation.

25. Overall responsibility of the project work shall apply to the Architect consultant for their services.

26. Architect consultant services inclusive of interior design & drawing, landscape design &

drawing etc. of the work as directed by engineer-in-charge. Design shall be strictly in

accordance with the latest Indian Standard Code of Practices / National Building Code or any

Architectural codes if any.

27. Carrying out most economical Architectural design conforming to latest IS/IRC/MOST /

Architectural relevant codes guidelines keeping in view of the nature of the project etc.

28. The Architect consultant/work order issued firm is responsible for getting approval of

GAD/Design etc from Design Circle or Road and Building Division, Government of Gujarat

(Gandhinagar) or any other relevant authority, if applicable, necessary charges towards

approval of GAD/Design shall be borne by CITY (R & B) DIVISION, VADODARA.

29. The Architect consultant shall be fully responsible in obtaining All clearance from different

government authorities like, Environmental clearance, Airport clearance, CRZ, Pollution Control

Board, Maritime Board, VUDA (Vadodara Urban Development Authority) or any other and

provide relevant document/drawing/reports if required for any particular project and

necessary charges to be borne by Executive Engineer, City (R & B) Division, Vadodara.

30. Feasibility survey, contour survey and other required survey, if required detailed survey shall

be in the scope of work.

31. The design scheme shall be put up before Govt. under various scheme from time to time for its

sanctions, approval under available scheme. In such case if requires the scheme shall be

presented in a required format of State Govt., Central Govt. or any other Agencies etc. The

same shall be done by the Consultant. No extra payment shall be made on such account.

Necessary presentations, preparation of reports is also in the scope of consultant.

32. The consultant shall accompany Officials of City (R & B) Division, Vadodara for discussion with

relevant authority regarding design, drawing and estimate submitted by them. If necessary to answer

queries raised their upon and to revise design for due consideration from relevant authority.

33. Cost estimation of each component with detailed specifications, and item shall be done

according to latest GWS and SB schedule of rates/rate analysis based on current market

34. Consultant shall also prepare and submit operation maintenance cost of each component of the

project including the system of operation and maintenance, with cost etc.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

35. The maps and drawings which are available with City (R & B) Division, Vadodara may or may not

have same scale. The available maps irrespective of whatever the scale may be, will be provided to

the consultant however, in case if any drawing is not available in City (R & B) Division, Vadodara,

the same shall be collected by the consultant from the relevant authority.

36. Architect consultant shall submit all the related/respective deliverables as per the time

schedule to City (R & B) Division, Vadodara.

37. Supervision & execution of construction work as per specifications & drawings.

38. To prepare schematic design Mechanical, Electrical and Plumbing (MEP) services etc.

39. To prepare detailed design MEP services and all space involved in the project.

40. Supporting City (R & B) Division, Vadodara in floating of tender, scrutiny and comments.

41. Issue of construction drawing during execution till completion.

42. Periodic supervision during construction for reviewing overall workmanship.

43. Certifying quality of work and workmanship.

44. Consultant shall depute necessary manpower, office establishment for their local office for

executing these works as well as during the execution of different components of works.

45. Since the new areas added in limit of corporation are in initial phase of development and

suitable modifications, adjustment, suggestions given from City (R & B) Division,

Vadodara shall be incorporated at any time of preparation of Draft / interim/ final

Report of Master Plan. Consultant may be required to re work/change to that

extent to accommodate modifications, adjustments, suggestions given by City (R & B)

Division, Vadodara. No additional payment shall be made for that re work /change.

46. Architect consultant shall prepare Detailed draft tender (Including technical Bid and price

Bid as per City (R & B) Division, Vadodara format) for the awarded work. Qty sheet must

be submitted along with the draft tender. More over rate mentioned against each item

shall be as per the latest / prevailing SOR or any other relevant SOR related to Architect

work. If any item rates is not available in SOR. Consultant shall take Market rate along

with the due justification of the Market rate. For deriving Market rate consultant shall

submit the quotation of that particular item for deriving/ justification of Market rate.

47. Architect consultant shall help City (R & B) Division, Vadodara to publish detailed tender

notice for the awarded work.

48. Architect consultant shall be helpful for evaluation of technical bid and price bid after

tendering procedure. It includes Market rate evaluation for each of the tendered items.

Architect consultant shall prepare detailed evaluation sheet and to remain present with due

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

presentation (if required) before competent authority of City (R & B) Division, Vadodara for

finalization of the tender asand when required.

49. In case of retendering work of the awarded project, consultant shall follow all above work as

suggested by the relevant department of City (R & B) Division, Vadodara. City (R & B) Division,

Vadodara shall not pay any extra payment for such re tendering work.

50. Architect consultant/work order issued firm shall be fully responsible in their all

designs / drawings issued assuming responsibility of the conformity of the work to the

approved plans and specifications and conditions of contract applicable to the work in

question. In case, if any faulty design evidence found in the design consultancy, Architect

consultant /work order issued firm shall only be responsible throughout the life span period of

that particular project awarded to the consultant.

51. Architect Consultant shall submit redesigning work in case of any site changes or any minor

changes in nature of the work as and when if required. City (R & B) Division, Vadodara

shall not pay any extra cost of redesigning of any structural design or Architectural

redesign works.

52. Architect consultant has to prepare evaluation report of offer/tender bidders and give his

Advise/comments for the evaluation of offers/tender received.

53. Architect consultant shall render to the client every assistance, all technical services, guidance

or advice on any matter concerning the technical and engineering aspects of the project

including periodical interaction.

54. Architect consultant shall suggest to City (R & B) Division, Vadodara modifications if any, due

to project conditions and advising regarding cost variations on account of extra items/revision

in design, drawings etc. and excesses on the contract. In such cases Consultant shall submit

the Extra item rate analysis shall be submit with abstract including submitting Qty and

market rate analysis during the course of the project.

55. Checking and approval of design, drawings & the system/methodology of all temporary

works / structures including staging, shuttering, scaffolding etc. suggested / submitted /

adopted by the contractor to ensure the quality and safety during the construction as and when

suggested by City (R & B) Division, Vadodara.

56. For Structural related works,

i. consultant should prepare structural drawings to withstand static/dynamic loading

(wind/seismic) and the design shall be strictly in accordance with the latest Indian Standard

Code of Practices / National Building Code.

ii. Consultant shall submit design calculations in hard & soft copies.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

iii. Consultant shall submit structural design calculation and its detail report for proof checking

and shall get approved from the nominated agency/consultant of Vadodara City (R

& B) Division, Vadodara including all liasioning work including modification/ submission of

revised report as and when asked by the nominated agency/ consultant of City (R & B)

Division, Vadodara. No extra payment shall be made for such activity, however payment of

Proof checking fee of Nominated agency/consultant shall be in scope of City (R & B) Division,

iv. Consultant shall not have any objection to the designs/drawings being proof checked by

any other agency/consultant by the client for the verification of the same. Further,

consultant will provide all the drawings, design calculations etc, in hard as well as soft

copies & will attend the meeting as per the requirement of proof check consultant & City (R

& B) Division, Vadodara at no extra cost.

v. Prepare and submit detail measurements for each item with rate analysis.

vi. consultant shall submit soft copy of final tender set, working drawings, reports and other

documents prepared for the work.

vii. Soil investigation work shall be in scope of work of consultant. Soil Investigation along with

detailed soil investigation report for the project shall be carried out by the consultant

through NABL - National accreditation board for testing and calibration laboratories

(Constituent board of Quality council of India) approved agency/firm only. No extra

payment shall be made by City (R & B) Division, Vadodara for such activities.

viii. Preparation of detailed project report if required at any stage of the project shall be in

the scope of work of consultant including liasioning work with any Government agency/

Department and Submission, Presentation of DPR to Government agency/Department and

shall contain every possible information required to be submitted to Government for getting

financial assistance. Any revision additional information data, details, suggestion shall be

invariably collected, prepared and submitted.

ix. In case of obtaining Grant/loan/fund for the project from any Government scheme,

lesioning work for submission/re-submission and approval of DPR shall be in the scope of

consultant. Any modification related work required during the approval of the DPR it shall

be in scope of work of consultant. No extra payment shall be made for this work.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

x. Consultant shall whenever required make presentations before competent authorities from

time to time for securing approval from GoG/GoI in connection with the Services and

whenever advised by Authority in consultation with the Structural Engineer.

xi. To discuss the present requirements and prepare conceptual drawing till client approves the

design and supporting City (R & B) Division, Vadodara for carrying out detailed

topographical and land use survey.

xii. Topographical Survey work

To carry out transfer of Bench mark/HFL from the nearest available GTS bench mark to

proposed site, Topographical survey, triangulation survey, Plain table & Contour survey,

Marking out the T.P. /D.P road boundaries, centre line of proposed project etc. complete

and to submit drawings in three sets as well as in soft copy with all respect as directed by

Engineer–in-charge.

xiii. To prepare base map based on contour of the area and carrying out SBC reports of the

xiv. Concept level design including block estimate and schedule.

xv. Supporting City (R & B) Division, Vadodara during meeting and presentation.

xvi. To prepare and submit category wise steel and cement consumptions statement.

xvii. All necessary manpower, Machineries, Equipments shall be arrange and paid by consultant.

57. For Basic Landscape Designer works,

i. Open Space Design – Hard & Soft Areas

ii. Hard Landscape : Paving, Pathway, Sitting Areas, Irrigation (water supply),fountains,

Lightings and other required utilities & its design, Execution and supervision

iii. Soft Landscape : Flower bed, tree orchid, hedges, shrubs, specialized plantation

according to the topography/Environmental condition and nature of work other

required utilities & its design, Execution and supervision.

iv. Horticultural Plantation design / Scheme for gardens/ BRTS Route / C. C. Road /

Traffic Circle / Channelizes etc.

v. Periodic Inspection & Evaluation of Works at site.

vi. Vehicular & Pedestrian Movement

vii. Kiosks & Recreation Area

viii. Street Furniture (including Garbage Bins)

ix. Planting Design

x. Methodology for Execution & Maintenance

xi. Terrace garden / Vertical garden / Indor garden planning / Designing work etc.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

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xii. Seasonal Flower garden design etc.

xiii. Approach Road & Car Parking Beautification

xiv. Co-ordination of External Services

xv. Consultant shall provide the required list of drawings and documents along with

schedule of dates to City (R & B) Division, Vadodara prior to the commencement of

the “Good for Construction” preparation and shall follow the same for the issuance

xvi. Assist in finalisation of contractor and award of contract

xvii. Coordination with City (R & B) Division, Vadodara, architects and other Consultants working

on the project.

xviii. Special Conditions

a. All drawings to be delivered in hard and soft copies (CAD & PDF)

b. All renderings to be submitted in Hard and Soft (Jpg & PSD)

c. All final stage wise presentation / meetings / workshops to be attended by the project

director who would issue a certificate at the end of each stage stating that the original

design intent is being maintained.

d. All variations / additions / alterations etc. beyond the current scope and listed deliverables should

be incorporated after written communication from the City (R & B) Division, Vadodara.

58. All Structural related work (as per scope of work) shall be carried out by renowned / any

from the list Structural consultant with its duly sealed & signed. Allresponsibility of this work

/ all drawings/survey shall be solely of Empanelled Architect consultant only.

59. If the project work consist structural consultancy work, Architectural consultancy work and Basic

Landscaping work , In such case Architect consultant shall bound to do structural consultant of

category either from II, III or IV as per Annexure : 5, Empanelled Architect consultant from

category: III shall bound to do Consortium with Empanelled structural consultant of category

either from III or IV as per Annexure : 5. Empanelled Architect consultant from category: IV

shall bound to do Consortium with Empanelled structural consultant of category : IV only as

per Annexure : 5 (limited to only one Consortium From structural consultant / association for

particular project). This shall be only from Empanelment list & which shall be applicable for

relevant project.

60. Take approval for light , electricity water and drainage connection from concern authority

61. Provide all certificates which are required before commencement of construction work

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

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In above case Empanelled Architect consultant must submit all Structural, Architectural & Basic

Landscaping drawing, structural & Landscape detailed design with calculation including all the

activity/work as mentioned in scope of work .

62. Moreover, if City (R & B) Division, Vadodara intends to give /award any consultancy work

of specialized/specific project, City (R & B) Division, Vadodara shall reserved the rights to do so

without intimating the Empanelled members for those specialized/specific project.

7.1 DATA & FACILITIES TO BE PROVIDED BY AUTHORITY:

7.1.1 Providing available information regarding details of utility services lines etc. like

drainage, water supply, storm line other service line etc.

7.1.2 All the relevant preliminary & secondary information, relevant documents available with

7.1.3 Providing available prevailing State Govt. Schedule of Rates for preparing cost

7.1.4 Act as a facilitator as and when required;

7.1.5 If required City (R & B) Division, Vadodara shall be at liberty to get the proof

checking of structural design submitted by the Structural Consultant, be checked by

another Structural Consultant for verification.

7.2 TIME LIMIT:

7.2.1 The validity for the consultancy contract shall be for the period of 01 (One) years

from the date of issue of letter of registration on empanelment list as Architect. Once

the particular work is awarded, then up to the completion of that project.

More over, once particular work awarded to Empanelled Architect consultant, they shall

carry out the consultancy work till the completion of the project, irrespectively of

Empanelled period. The period of empanelment can be extended upto 1 year.

7.2.2 No price escalation shall be paid by City (R & B) Division, Vadodara to the Architect in

7.2.3 No visit charges, transportation charges, D.A., Pocket charges, lodging & Boarding

Charges and any other charges shall be paid to the partner or any representative of

the firm till the scope of work is completed.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

7.3 ENCLOSURES TO BE ATTACHED:

7.3.1 Details and documents proving that Architect consultant has been practicing for

providing Architectural services for project for more than (5) five years or as

applicable category wise.

7.3.2 List of all works completed so far in last (5) five years to be submitted along with

client’s certificate duly attested.

7.3.3 List of all works in progress to be submitted along with client’s certificate duly attested.

7.3.4 Present staff setup and their Bio-data.

SEAL & SIGN. OF THE CONSULTANT.

NAME AND ADDRESS:-

EXECUTIVE ENGINEER

CITY (R & B) DIVISION, VADODARA

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

8 ARCHITECTURAL CONSULTANCY FEES:

1. The Consultancy fees for the Architectural consultancy work described in the offer and preparing

design including Architectural design, cost estimates and offer documents and work site visits for

constructing all Projects mentioned in relevant clause. Fee shall be paid as per the percentage

mentioned below of estimated cost (at the time of preparation of estimates)/Project cost of the

work as per latest S.O.R. After the particular work has been awarded to the Architect consultant,

the fees will remain unchanged irrespective of the Estimated cost/tender cost/project cost.

2. Project cost : Project cost means, Amount of actual work (without Landscaping work) done at site.

3. Fee as mentioned in fee structure shall be payable only to those firm to whom the Work order is

issued for the particular project.

4. City (R & B) Division, Vadodara will not pay any payment/ part payment to Consortium.

5. Sole responsibility of the consultancy work shall only of Architect consultant to whom work order

for the work will issue by City (R & B) Division, Vadodara.

6. Fee as mentioned in fee structure shall be payable only through Estimate Amount/Project

7. Visit charges, transportation charges, DA, Out of Pocket Charges, Lodging and Boarding

Charges or any other charges shall not be paid to any partner/ representative of the firm for

visit to Vadodara and other places and work site till the scope of work is completed ( i.e. up to

60 months). All the above charges shall deem to be considered in the fees quoted under the

8. In case of suspension of work or withdrawal of work at any stage by City (R & B)

Division, Vadodara payment shall be made to Architect consultant based on work carried

out by the Architect till that stage. The Architect consultant is not entitled to get any payment

beyond the stage for which consultancy services are not availed by City (R & B)

Division, Vadodara.

9. The rates shall be inclusive of all taxes income tax, duties, etc. and no claim whatsoever

in this context shall be entertained.

10. It should be specifically noted that Architects shall have to carry out all the stages as

mentioned above. However, if any of the services is/are not required by City (R & B)

Division, Vadodara, then the payment for such stages shall not be made. The decision of

Engineer-in-charge for omitting any of the services/stages mentioned above shall be conclusive

and binding to the consultant.

11. No compensation will be given to bidder if project gets extended under any reason except

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

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as agreed by Authority.

12. Acceptance means, after submission of reports and after the consultant has made

presentations to the Government of Gujarat (GoG)/Authority/Committee/Board of

Directors /Government of India (GoI), the Authority will issue a letter of acceptance along with

comments/ suggestions of the Authority on the report.

13. The consultant shall whenever required make presentations before competent authorities from

time to time for securing approval from GoG/GoI in connection with the Services and

whenever advised by Authority in consultation with the Architect.

SEAL & SIGN. OF THE CONSULTANT.

NAME AND ADDRESS:-

EXECUTIVE ENGINEER

CITY (R & B) DIVISION, VADODARA

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

Tender Notice - /2025-26 Panchayat, Vadodara

9 GENERAL CONDITIONS OF CONTRACT:

1.0 GENERAL PROVISIONS

1.1 Definitions

Unless the context otherwise required, the following terms whenever used in this Offer have the

following meanings:

a) “Applicable Law” – means the laws and any other instruments having the force of law

in India (as they may be issued and in force from time to time.) to which these Conditions of

Contract are attached together.

b) “Government” – means the Government of India, Government of Gujarat.

c) “Services” – means the work to be performed by the consultant as described in the offer

d) “City (R & B) Division, Vadodara, Client, Employer” – means Executive Engineer,

Additional Executive Engineer, City (R & B) Division, Vadodara having its office located

at Muglisara, Vadodara.

e) “Engineer-in-charge” – means the Executive Engineer City (R & B) Division, Vadodara.

f) “Party” – means the client or the consultant, as the case may be and parties mean both of

g) “Consultant” – means the Architect consultant as the case may.

1.2 Taxes and Duties

The consultant shall pay all other taxes, duties, fees and other imposition as may be levied

under the Applicable Law.

1.3 Force Majeure

1.3.1 Definition,

a) For the purpose of this Offer Force Majeure means an event which is beyond the

reasonable control of a Party, and which makes a partys performance of its obligations

hereunder impossible or so impractical as reasonably to be considered impossible in the

circumstances, and includes, but is not limited to, war, riots, civil disorder, earthquake, fire

explosion, storm, flood or other adverse weather conditions, strikes, lockouts or other

industrial action (except where such strikes, lockouts or other industrial action are within the

power of the Party invoking Force Majeure to prevent), confiscation or any other action by

Government agencies.

b) Force Majeure shall not include (i) any event which is caused by the negligence or

intentional action of a Party no (ii) any event which a diligent Party could reasonably have

been expected to both.

c) Force Majeure shall not include insufficiency of funds or failures to make any payment

required hereunder.

City (R & B) Division, Vadodara Appointment for Architectural Consultant for Construction of Various Building under Jilla

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1.3.2 Measure to be taken

a) A Party affected by an event of Force Majeure shall take all reasonable measures to

remove such Party's inability to fulfill its obligations hereunder with a minimum of delay.

b) A Party affected by an event of Force Majeure shall notify the other Party of such event as

soon as possible, and in any event not later than fourteen (14) days following the

occurrence of such event, providing evidence of the nature and cause of such event, and

shall similarly give notice of the restoration of normal conditions as soon as possible.

c) The Parties shall take all reasonable measures to minimize the consequences of any event of

1.3.3.1 The amount of liquidated damages for delay by Architect consultant under this Contract

shall not exceed 10 % (Ten Percent) of the total value of the Contract as specified.

1.3.3.2 Penalty/liquidated damages for delay by Architect consultant shall be applicable under

following Circumstances:

a) If the specific deliverables are not submitted as per schedule, the Architect consultant

shall be liable to pay 1% (One Percent) of the total cost of the services related to that

deliverable (Schedule of payment) as penalty for delay per each week or part thereof

subject to clause 1.3.3.1

b) If the deliverables are not acceptable to City (R & B) Division, Vadodara and defects

are not rectified to the satisfaction of City (R & B) Division, Vadodara within

(Thirty) days of the receipt of the notice, the Architect consultant shall be liable for

Liquidated Damages for an amount equal to 1% (One Percent) of total cost of the

services related to that deliverable for every week or part thereof for the delay

subject to clause 1.3.3.1.

1.3.3.3 The Architect consultant shall not be liable for any delay due to non-availability of timely

approval or review by City (R & B) Division, Vadodara or any stake holders not directly

attributable to the Architect consultant.

1.3.4 Extension of Time

Any period within which a party shall, complete any action or task, shall be extended for a

period equal to the time during which such party was unable to perform such action as a result

of Force Majeure.

1.3.5 Consultation

Not later than thirty (30) days after the Architect consultant, as the result of an event of Force

Majeure, have become unable to perform a material portion of the Services, the Parties shall

consult with each other with a view to agreeing on appropriate measures to be taken in the

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The City (R & B) Division, Vadodara may, by written notice of suspension to the Architect

consultant, suspend all payments to the Architect consultant hereunder if the Architect

consultant fail to perform any of their obligations, including the carrying out of the Services

provided that such notice of suspension (i) shall specify the nature of the failure and (ii) shall

request the Architect consultant to remedy such failure within the period not exceeding thirty

(30) days after receipt by the Architect consultant of such notice of suspension.

1.5 Termination

1.5.1 By the City (R & B) Division, Vadodara

The City (R & B) Division, Vadodara may, by not less than thirty (30) days written notice of

termination to the Architect consultant. Such notice to be given after the occurrence of any of

the events specified in the paragraphs (a) through (f) of these clauses 1.5.1 terminates this

a) If Architect consultant fail to remedy a failure in the performance of their obligations

hereunder, as specified in a notice of suspension pursuant to clause 1.4 herein

above, within thirty (30) days of receipt of such notice of suspension or within such

further period as the City (R & B) Division, Vadodara may have subsequently

approved in writing.

b) If the Architect consultant become (or, if Architect consultant consist if more than one

entity, if any of their Members becomes) insolvent or bankrupt or enter into any

agreements with their creditors for relief of debt or take advantage of any law for the

benefit of debtors or go into liquidation or receivership whether compulsory or

c) If the Architect consultant submit to the City (R & B) Division, Vadodara a statement

which has a material effect on the rights, obligations or interests of the City (R & B)

Division, Vadodara and which the Architect consultant know tobe false.

d) If, as the result of Force Majeure, the Architect consultant are unable to perform a

material portion of the Services for a period of not less than sixty (60) days, or

e) If the City (R & B) Division, Vadodara, in its sole discretion and for any reason

whatsoever, decides to terminatethe Architect consultant.

f) No claims for interest or damage will be entertained by the City (R & B) Division,

Vadodara with respect to any moneys or balances which may be in his hand owing

to any dispute difference or misunderstanding between the commissioner or the

Engineer-in-charge on one hand and the Architect consultant on others, or with

respect to any delay on the part of Commissioner in making periodical or final

payments or in hand or in and other respect whatever, interest on deposit along

expected. It is distinctly understood and agreed between the parties hereto that

payment for the work already done is not under the contract a condition precedent to

the execution of the remaining work to be carried out.

1.5.2. By the Consultants

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a) Architect consultant may, by not less than thirty (30) days written notice to the City (R

& B) Division, Vadodara, such notice to be given after the occurrence of any of the

events specified in paragraphs (a) through (c) of this Clause 1.5.2 can terminate the

Contract enter into.

b) If the City (R & B) Division, Vadodara is in material breach of its obligations and

has not remedied the same within forty-five (45) days (or such longer period as the

Architect consultant may have subsequently approved in writing) following the

receipt by the City (R & B) Division, Vadodara of Architect consultant notice

specifying such breach.

c) If, as the result of Force Majeure, the Architect consultant are unable to perform a

material portion of the Services for a period of not less than sixty (60) days.

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2.0 OBLIGATIONS OF THE CONSULTANTS

2.1.1 Standard of Performance

The Architect consultant shall perform the Services and carry out their obligations with all due

diligence, efficiency and economy, in accordance with generally accepted professional

techniques and practices, and shall observe sound management practices and employ

appropriate advanced technology and safe and effective equipment, machinery, materials and

methods. The Architect consultant shall always act, as faithful advisers to the City (R & B)

Division, Vadodara and shall at all times support and safeguard the City (R & B) Division,

Vadodara’s legitimate interests.

2.1.2 Law Governing Services

The Architect consultant shall perform the Services in accordance with the Applicable Law. The

City (R & B) Division, Vadodara shall advise the Architect consultant in writing of relevant local

customs and the Architect consultant shall, after such notifications, respect such customs.

3.0 DOCUMENTS PREPARED BY THE CONSULTANTS TO BE PROPERTY OF THE City (R & B) Division,

All plans, drawings, specifications, designs, reports and other documents prepared by the

Architect consultant, in performing the Services shall become and remain the property of the

City (R & B) Division, Vadodara and the Architect consultant shall not later than upon

termination or expiration of this Contract, deliver all such documents to the City (R & B) Division,

Vadodara, together with a details inventory thereof. The Architect consultant may retain a copy

of such documents. Restrictions about the further use of these documents, if any, shall be

specified in the Schedule of Contract.

SEAL & SIGN. OF THE CONSULTANT.

NAME AND ADDRESS:-

EXECUTIVE ENGINEER

CITY (R & B) DIVISION, VADODARA

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10 ADDITIONAL/GENERAL CONDITIONS:

10.1 ADDITIONAL CONDITIONS OF CONTRACT

All additional conditions given in the clauses appearing herein after shall be deemed to form

part of the contract and shall be deemed as supplementary to the same. These additional

conditions shall be binding on the Consultant in the same manner as other terms and conditions

in this contract.

Clause 1. The Security Deposit of the Architect consultant whose offer is accepted shall

be refunded, only after the completion of defect liabilities period of one year of

the last work executed by his is completed and detail is submitted by the Architect

consultant & after deduction dues, if any, liable to be recovered from the Architect

consultant under the terms and conditions of this contract.

Clause 2. (a) In any case in which under any clause or clauses under this contract, the Architect

consultant shall have offered himself liable to pay compensation amounting to the whole

of this security deposit (whether paid in one sum or deposited by installments) or in the

case of abandonment of the work owing to serious illness death of the Consultant or any

other cause, the Engineer in charge on behalf of the client, shall have power to adopt

any of the following courses, as he may deem best suited to the interest of the work.

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(b) To rescind the contract of which recession notice in writing to the Architect consultant

under the hands of the client shall stand conclusive evidence and in that case security

deposit of the Architect consultant shall stand forfeited and be absolutely at the

disposal of client.

(c) To carry out the works, or any part of the work debiting to the Architect consultant,

the cost of such work (as to the correctness of which cost and price the certificate of

Engineer in charge, shall be final and conclusive against the Architect consultant) and

crediting him with the value of the work done, in all respects in the same manner and at

the same rates as if it had been carried out by the Architect consultant under the terms

of this contract and in that case the certificate of the Engineer in charge as to the value

of the work done shall be final and conclusive against the Architect consultant.

(d) If the Architect consultant is an individual or proprietary concern and the individual or

the proprietor dies, then unless the accepting authority is satisfied that legal heirs

representatives of the individual Architect consultant or of proprietary concern, are

capable of carrying out and complete the contract, the accepting authority shall be

entitled to cancel the contract as to its in completed part by forfeiting the security deposit

under (Clause 1) without City (R & B) Division, Vadodara being in any way liable to

payment of any components to heirs of the deceased Architect consultant on account of the

cancellationof the contract. The decision of the client that the legal representatives.

Clause 3. The Architect consultant shall not assign or sublet without written approval of the

Engineer in charge, the work contracted and if the Architect consultant shall assign or

sublet his contract or attempt to do so, or become insolvent or make any composition

with his creditors, or, attempts to do, for the engineer in charge may, by notice in

writing, rescind the contract. Also if any bribe, gratuity gift, loan, perquisite, shall either

directly or indirectly be given, promised, or if offered by the Architect consultant, or

any of his servants or agents to any public office or person in the employment of

client in any way relating to officer or employment, or if any such officer or person

shall become in any way, directly or indirectly interested in the contract, the

engineer in charge may by giving notice in writing rescind the contract.

In the event of contract being rescinded, the security deposit of the Architect consultant

shall thereupon stand forfeited and absolutely at the disposal of the client and the same

consequences shall arise as if the contract had been rescinded under clause 2 hereof

and in addition, the consultant shall not be entitled to recover or be paid for any work for

actually performed under the contract.

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Clause 4. The time allowed for carrying out the work as entered in the offer shall strictly be

observed by the Architect consultant and shall be reckoned from the date on which the

order to commence work is given to the Architect consultant.

Clause 5. If the progress of any particular portion of the work is unsatisfactory, the Engineer in

charge shall not withstanding general progress of the work is satisfactory in accordance

with clause be entitled to take action under clause 2(a), 2(b) and 2(c) above after

giving 10 day’s notice in writing to the Architect consultant. The Architect consultant will

have no claim for compensation for any loss, sustained by him owing to such action.

Clause 6. If at any time after execution of the contract documents, the engineer in charge shall for

any reason whatsoever require the whole or any part of the work as specified in the

offer, to be stopped for any period or shall not require the whole or part of the work to

be carried out at all or to be carried out by the Architect consultant, City (R & B)

Division, Vadodara shall give notice in writing of this fact to the Architect consultant who

shall thereupon suspend or stop, the work totally/partially, as the case may be. In

any such case, except as provided hereunder, the Architect consultant shall have no

claim to any payment or compensation whatsoever on account of any profit or advantage

which he might have derived from the execution of the work in full but which he did not

so derive in consequence of the full amount of the work not having been carried out, or

on account of any loss that he may be put to on purchase or for unemployment of labour

recruited by him, he shall not also have any claim for compensation by reason of any

alteration having been made in the original conditions of contract and instructions

involving any curtailment of the work from that originally contemplated.

Clause 7. In the event of any structural failure during the execution of the work of after the

completion of the work, the contract shall be rescind with immediate effect and the

security deposit of the Architect consultant shall thereupon stand forfeited and

absolutely at the disposal of the client.

Clause 8. Under no circumstances whatsoever, shall Architect consultant be entitled to any

compensation from client on any account, unless the Architect consultant shall have

submitted a claim in writing to the Engineer in charge within one month of cause of such

claim occurring.

Clause 9. All sums payable by a Architect consultant by way of compensation under any of the

conditions shall be considered as a reasonable compensation to be applied to, as

required by the client, shall be without reference to the actual loss, damage, sustained

and whether any damage has or has not been sustained.

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Clause 10. The expression “works” or “work” where used in these conditions shall, unless there be

something in the subject or context repugnant to such construction be construed to mean

the work or works, contracted to be executed under or in virtue of the contract, whether

temporary or permanent and whether original, altered, substituted or additional.

Clause 11. The Architect consultant shall not enter upon or commence any portion of work except

with the written authority and instructions of the engineer in charge or of his subordinate

in charge of the work. Failing such authority the Consultant shall have no claim to ask for

payment for any such work done if any.

Clause 12. All works to be executed under the contract shall be executed under the directions and

subject to the approval in all respects of the Engineer in charge or his authorized agent

who shall be entitled to direct at what point or points and in what manner they are to

be commenced, and from time to time throughout the construction period.

Clause 13. Payment to Architect consultant shall be made by cheques drawn on any Bank at Vadodara.

Provided the amount exceeds Rs. 10. Amount not exceeding Rs. 10 will be paid in cash.

Clause 14. If the Architect consultant shall desire and extension of the time for completion of the

work on the ground of his having been unavoidably hindered in its execution or on any

other ground, he shall apply in writing to the Engineer in charge within 30 days from the

date on which he was hindered as aforesaid or on which the cause for asking for

extension occurred. The Engineer in charge if in his opinion considers that there are

reasonable grounds for granting an extension, may refer to client for considering grant

of such extension being necessary or proper. The decision of the client in this matter

shall be however final.

Clause 15. Any Architect consultant who does not accept all these conditions as above shall not be

allowed to offer this work.

Clause 16. Settlement of disputes:

Except or otherwise specifically provided in the contract, all the disputes concerning

questions of fact arising under the contract shall be decided by the Engineer-in-charge,

subject to a written appeal by the Architect consultant to the Engineer and these

decisions shall be final and binding on the parties hereto. Any dispute or differences

including those considered as such by only one of the parties arising out of or in

connection with this contract shall be to the extent possible settled amicably between the

parties. If amicable settlement cannot be reached then all disputed issues shall be

settled as provided in (a).

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a. Dispute or Difference to be referred to :

If at any time, any question, disputes or differences of any king what so ever shall

arises between the Engineer and the Architect consultant upon or in relation to or in

connection with this contract, either party many forthwith give to the other, notice in

writing of the existence of such questions, disputes of differences as to any decision,

opinion, instruction, direction certificate or evaluation of the Engineer.

The question or difference shall be settled by the Executive Engineer, who shall state

him decision in writing and give notice of the same to the Engineer and to Architect

consultant and such decisions shall be final and binding upon both parties to the contract

and work on contact if not already breached or abandoned shall proceed normally

unless and until the same shall be revised (or upheld) due to any judicial proceeding.

Should the Executive Engineer fail to give a decision within three (3) calendar months

after issuance of notice of a question, dispute or difference or if the Architect consultant

is dissatisfied with any such decision of the Executive Engineer, then the matter may be

referred to Standing Committee of City (R & B) Division, Vadodara. Then also if the

question or difference not settled and if the Architect consultant is dissatisfied with any

such decision of Standing Committee of City (R & B) Division, Vadodara the

question or dispute or matter may be referred to the court of law subject to

VADODARA JURIDICTION.

Clause 17. If the Architect consultant fails to complete the work and the commissioner on behalf of the

corporation takes actions in accordance to clause 2(a) or (b) or (c) of the contract, in such

cases, the remaining work has to be carried out by advertising the offer for the

remaining work and the whole administrative process right from inviting the offers to

finalizing the offer etc. will have to be carried out City (R & B) Division, Vadodara.

For this, repetition a fixed amount of Rs. 10,000/- shall be recovered from the Architect

consultant towards the cost of re-advertisement and other administrative charges

incurred by the department in finalizing the contract for the remaining work. In case

however a separate advertisement is issued for a single work, actual cost of

advertisement shall be recovered. Such recovery shall be in addition to the recoveries to

be made under clause-2 of such other relevant clause.

Clause 18. BREACH OF CONTRACT BY ARCHITECT CONSULTANT:

If the Architect consultant fails to perform the work under the contract due diligence or

shall refuse or neglect to comply with instruction given to him in by the Engineer in

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accordance with the contract, or shall contravene the provisions of the contract, the

Executive Engineer may have notice in writing to the Architect consultant to make good

such failure, neglect or contravention. Should the Architect consultant fail to comply with

such written notice within twenty eight (28) days of receipt, if the Executive

Engineer shall think fit, it shall be lawful for the City (R & B) Division, Vadodara, without

prejudice to any other rights, the Architect consultant may have under the contract, to

terminate the contract for all or part of the works, and to make any other arrangements

it shall deem necessary to complete the work outstanding under the contract at the time

of termination. In this event subletting of work and Sub-Contracts for Temporary works

etc. hereof shall be invoked and the performance Bond shall immediately become due

and payable to the Executive Engineer the value of the work done on the date of

termination and not paid for shall stand forfeited to the City (R & B) Division,

Vadodara and the City (R & B) Division, Vadodara shall have free use of any works

which the Architect consultant may have at the site at the time of termination of the

Clause 19. DEFAULT OF ARCHITECT CONSULTANT:

The Executive Engineer may upon written notice of default to the Architect

consultant, terminate the contract in circumstance detailed hereunder:

If in the judgment of the City (R & B) Division, Vadodara the Architect consultant fails

to make completion of works within the time specified in the completion schedule or

within the period for which extension has been granted by the Municipal

Corporation/Executive Engineer to the Architect consultant.

If in the judgment of the City (R & B) Division, Vadodara the Architect consultant fails to

comply with any of the other provisions of this contract.

In the event the Executive Engineer terminates the contract in whole or in part as

provided in “article for termination of contract” the City (R & B) Division, Vadodara

reserves the right to purchase upon such terms and in such manner as it may deem

appropriate, plant similar to that terminated and the Architect consultant will be liable

to the City (R & B) Division, Vadodara for any additional costs for such similar and/or

for liquidated damages for delay until such reasonable time as may be required for the

final completion of works.

If this contract is terminated as provided in the paragraph “power of attorney”(1) the

City (R & B) Division, Vadodara in addition to any other rights provided in this

clause, may require the Architect consultant to transfer title and deliver to the City (R &

B) Division, Vadodara under any of the following cases in the manual and as directed

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by the City (R & B) Division, Vadodara. Any partially completed information and

contract rights as the Architect consultant has specifically produced or acquired for

the performance of the contract so terminated. In the event the City (R & B) Division,

Vadodara does not terminate the contract as provided in the paragraph “termination of

contract” the Architect consultant shall continue performance of the contract, in which

case he shall be liable to the City (R & B) Division, Vadodara for liquidated damages for

delay until the works are accepted.

Clause 20. No Price escalation shall be paid by CITY (R & B) DIVISION, VADODARA in any case.

Clause 21. In the case of a tender by partners any changes in the constitution of a firm shall be

forthwith notified by the Architect consultant to the Engineer-in-charge for his

Consultant’s Signature with address.Place:

EXECUTIVE ENGINEER

CITY (R & B) DIVISION, VADODARA