CCTV SURVEILLANCE WORK during BHADARVI POONAM FAIR - 2026

Technical Bid Opening Date Dt. 13/08/2026 at 06:00 PM

Date of Presentation Dt. 14/08/2026 at 12:00 Noon

Financial Bid Opening Date Dt. 14/08/2026 at 02:00 PM (if possible)

TENDER INVITING AUTHORITY

Shree Arasuri Ambaji Mata Devasthan Trust (SAAMDT)

Ambaji, Taluka Danta, District Banaskantha, Gujarat -

Email: [email protected]

1.0 INVITATION TO BID

2.0 FORM OF TENDER & CONTRACT DATA

3.0 INSTRUCTIONS TO BIDDERS

4.0 TECHNICAL SPECIFICATIONS AND BILL OF QUANTITIES

5.0 TENDER SELECTION PROCESS

7.0 PRICE BID AND INDICATIVE LOCATIONS

1 INVITATION TO BID

Sub: Invitation to bid for Temporary CCTV Security Work during Bhadarvi Poonam Fair

Year-2026, at Ambaji Temple, Ambaji, Gujarat, India.

The work comprises temporary deployment, integration, testing, commissioning, 24x7 operation,

maintenance and dismantling of CCTV surveillance, VMS/NVR recording, control-room, network, power-

backup, AI crowd analytics, body-worn cameras, solar/vehicle-mounted cameras, public-address and

allied security systems for Bhadarvi Poonam Mahamela 2026. The complete system shall be supplied on

hire and executed in accordance with the technical specifications, BOQ, applicable Government rules

and the directions of SAAMDT, Police Department and PMC. The estimated cost of the work is Rs.

40,00,000/- inclusive of GST and all incidental charges.

Details of scope and broad specifications shall be as per price bid:

1. The tender document may be downloaded through the prescribed e-tendering portal from 01/08/2026.

The tender fee is Rs. 1,500/- plus GST, total Rs. 1,770/- (non-refundable), payable in the prescribed

manner in favour of the Administrator, Shree Arasuri Ambaji Mata Devasthan Trust, Ambaji.

The Administrator

Shree Aarasuri Ambaji Mata Devsthan Trust (SAAMDT)

Ambaji Ta. - Danta, Dist. – Banaskantha, Pin:

Phone: 91-02749-

Email: [email protected]

All pre-bid queries and requests for clarification shall be submitted only by email to

[email protected] on or before 04/08/2026 up to 05:00 PM. Queries received after the

prescribed date and time shall not be entertained.

2. Along with tender copy DD to be submitted as EMD deposit amount – Rs. 1,20,000/-(Refundable).

F.D.R/Cash/exemption Certificate is not acceptable. Demand Draft payable to The Administrator, Shree

Arasuri Ambaji Mata Devasthan Trust above mention office, drawn on any Nationalized Indian Bank

having its office at Ambaji.

3. In case the bidders need any further information about the Event or desire to inspect any other document

related to the Event or want to visit the site they are requested to contact any of the following officers at

the address given below

Sr. No. Name Designation Email Id Phone No.

Shri Kaushik Modi [email protected]

1 Ambaji Temple

[email protected]

2 Shri Ashish Raval Ambaji Temple

Shri Dip Patel, Project

3 [email protected]

Ahmedabad Consultant

4. Bids are invited online e-tendering in two bid system. Bidders are requested to submit simultaneously, one

sealed envelope containing Earnest Money Deposit & Tender Fee and one sealed cover having technical

forms in prescribed format. Both the envelopes shall be placed in third large envelope and sealed with

super scribing the envelop with name of work i.e. Tender for ‘Temporary CCTV Security Work during

Bhadarvi Poonam Fair Year 2026’.

5. Qualification requirements relating to financial capacity, relevant experience, technical capability,

proposed makes/models, statutory compliance, work on hand and litigation history shall be evaluated

before detailed technical evaluation. A proposal that is not substantially responsive shall be rejected.

After issue of the work order, all required CCTV and allied equipment shall reach Ambaji on or before

05/09/2026. In case of default, SAAMDT may arrange the required system through another agency

at the risk and cost of the selected bidder and recover all additional expenditure from the bidder,

without prejudice to other contractual remedies.

6. Technical Bids will be opened in the presence of bidder’s representatives who choose to attend, at the

above address as per mention date & time

Administrator & Add. Collector

Shree Arasuri Ambaji mata Devsthan Trust

2 FORM OF TENDER:

The tender is an item-rate tender containing certain lump-sum/job items. The objective is to select a

technically qualified and financially capable CCTV system integrator/security technology agency through

the prescribed evaluation process. Award shall be made to the responsive bidder ranked highest under

the applicable QCBS methodology and found capable of completing the work within the stipulated period.

2.2 CONTRACT DATA

Important contract data is summarized as under;

2.2.1 Name of work : Temporary CCTV Security Work during Bhadarvi

Poonam Fair Year 2026, at Ambaji Temple, Ambaji,

2.2.2 Source of Funds : Shree Arasuri Ambaji mata Devsthan Trust

2.2.3 Area / District Covered under the Bid : Ambaji, Banaskantha.

2.2.4 Type of work : Temporary CCTV Security Work during Bhadarvi

Poonam Fair Year

2.2.5 Event Implementation Period : 7 Days/Nights of Event

2.2.6 Defect liability Period : Up to the Completion of Event and demobilizing

2.2.7 Communication for Site : The Administrator

Shree Aarasuri Ambaji Mata Devsthan Trust

Ambaji Ta. Danta, Dist. Banaskantha,Pin:385110

Email: [email protected]

2.2.8 Bid Document Downloading Start Date : 01/08/2026

Queries / Clarifications : By email only up to

2.2.9 Place of downloading of documents : Online (e-tendering) www.nprocure.com

2.2.10 Bid Security : Rs. 1,20,000/- by Demand Draft as per Clause

2.2.11 Scrutiny fees : Nil

2.2.12 Form of Securities : By Demand Draft of any Nationalized Bank In

favour of “The Administrator, Shree Aarasuri

Ambaji Mata Devsthan Trust, Ambaji”.

2.2.13 Bid Validity : Ninety (90) days from due date for

2.2.14 Pre-Bid Meeting : 05/08/2026 at 12:00 Noon in the Conference

Room, Ambaji Temple, Ambaji

2.2.15 Bid Validity : Ninety (90) days from due date for

2.2.16 a. Physical Submission of : Up to 13/08/2026 at 05:00 PM

Technical Documents Shree Aarasuri Ambaji Mata Devsthan Trust

Ambaji Ta.- Danta, Dist.– Banaskantha, Pin:

/262930, Email: [email protected]

b. Online Submission : Up to 11/08/2026 at 06:00 PM on

www.nprocure.com

2.2.17 Opening of the Technical Bids

Technical Bid Opening (Date and Time) : 13/08/2026 at 06:00 PM

Technical Presentation : 14/08/2026 at 12:00 Noon, Conference Room,

Ambaji Temple, Ambaji

Financial Bid Opening : 14/08/2026 at 02:00 PM (if possible)

2.2.18 Place of Opening of Bids : Office of The Administrator

Shree Aarasuri Ambaji Mata Devsthan Trust

Ambaji Ta.- Danta, Dist.– Banaskantha, Pin:

262930, Email: [email protected]

2.2.18 a Security Deposit : Total of Rs. 5% of Filled Price in the form of DD

With issuance of work order.

2.2.19 Agreement : Declaration on stamp paper at the time of signing of

Agreement. The Agreement shall be valid up to

year after issuance of work order.

2.2.20 Professional Advisor : Mr. Dip Patel

M/s. White Energy Picovolt Pvt. Ltd.

SF-19, Yogeshwewer Complex

Near Fortune Hotel, S.G.Highway, Thaltej

Ahmedabad – 380

3 INSTRUCTIONS TO BIDDERS:

On the occasion of Bhadarvi Poonam Mahamela 2026, scheduled from 20/09/2026 to 26/09/2026,

temporary CCTV surveillance and allied security systems shall be deployed at Ambaji, Gujarat, in

accordance with the following terms and conditions:

3.1 All the items mentioned in above BOQ should be counted and taken into consideration completely within

the execution period of complete BHADARVI POONAM MELA. Bidders have to follow all terms &

conditions mentioned in the tender and also that mentioned in section – R & B.

3.2 The tender copy should be sealed and superscripted with the name of work in envelope and should be

through RPAD/Speed Post/Couriers/ by Hand to “The Administrator, Shree Aarasuri Ambaji Mata

Devsthan Trust, Ambaji, Ta- Danta, Dist – Banaskantha, Pin: 385110” by above mention date & time.

3.3 The mentioned work will be carried out accordingly as per instructions & requirement of Ambaji Temple

consultant. After completion of the work it has to be checked and signed by consultant bills should be

submitted. Due to monsoon season if there is changes in the work or if work is not fully completed then

contractor cannot right or claim to SAAMDT. In such case contractor would be provided with the cost of

fare rate as decided by Administrator for Transportation of tools/equipment.

3.4 Along with tender copy DD to be submitted as EMD deposit amount – Rs. 1,20,000/-.by Only D.D (F.D.R.

/exemption certificate is not acceptable) for EMD deposit can be submitted as per mention date &

3.5 The selected bidder has to submit security deposit amount of 5% of filled price by DD (F.D.R is not

3.6 After giving work order to selected agency all the items required for Temporary CCTV Security Work

during Bhadarvi Poonam Fair Year 2026 should be reached to Ambaji site on or before 05/09/2026, if not

then on risk and investment of selected agency the SAAMDT can order for the required items by nearby

agency without any tender work with them. The SAAMDT has right to cost for these extra expenses by

the selected agency.

3.7 Complete work should be finished by 16/09/2026 up to 18.00 hrs and should be checked by

SAAMDT/Consultant. (If work not completed before then penalty should be applicable as per Ambaji

3.8 During the work period if there is rain/cyclone/fire/any other accidental case or in case of theft of any

items/damages of any property and the contractor is only responsible if there is injury to the contractor

employee during the project.

3.9 The cost quoted for BOQ items is approximately calculated, if there is any increment/decrement in the

items or costs then contractor have to work on the same rates as quoted.

3.10 As per electricity rules for safety & preventive measures M.C.B Switch/E.L.C.B Switch/other required

switches to be installed on site. And all the switches installed should be checked and approved by UGCVL

Administrator in his presence. Similarly, it should be checked and approved by Gujarat Electricity Board/

SAAMDT Authorized person, and required approval documents should be submitted from both the

respective departments.

3.11 If there is any injury/damage to any animal/human being from the wiring work carried out at the site, or if

any accident take place due to the same then the contractor is totally responsible for that.

3.12 As and from when Temporary CCTV Security work starts at the site to till the end of wind up of whole

Temporary CCTV Security work after completion of event, electrical supervisor is compulsory to be

present at the site for 24 hrs. Electrical supervisor should be qualified and certified as per standards

decided by Govt.

3.13 All CCTV, control-room, network, power-backup, crowd-management and allied security work shall

be executed strictly as directed by SAAMDT, Police Department and PMC at site.

3.14 During the work period, the administrator has right to change any of the terms and conditions mentioned

in the tender document.

3.15 Work should be started immediately once work order is released. It should be ready before one week of

the event and should be strictly

3.16 If some other event is also organized at SAAMDT, except of BHADARVI POONAM FAIR-2026 then

selected bidder has to carry out the mentioned security system work with the quoted items amount as

per required work. The work is to be completed within 7 days; bill would be paid accordingly as per days

taken to complete event.

3.17 Agency would be responsible for rules and regulations decided by Govt.

3.18 Where the performance, progress, deployment, uptime or quality of work is unsatisfactory and the

agency fails to rectify the default within the time directed, SAAMDT may terminate or curtail the

work, engage another agency and recover the resultant expenditure at the risk and cost of the

selected bidder. Security deposit/performance security may be forfeited and other action, including

debarment/blacklisting in accordance with applicable rules and principles of natural justice, may be

3.19 During the whole event the supervisor, selected from the agency should be present on the site along with

written approval and mobile no. and should inform to The Administrator of SAAMDT for the same.

3.20 After the completion of the event, bills of all work done should be submitted within 7 days to the SAAMDT.

All bills should be in two copies and should be approved/signed by the respective event In-charge

CONSULTANT/, attached bills quantity/measurement to be approved and checked by the in

charge/Authority.

3.21 The SAAMDT have right to end up/close the deal/agreement/tender at any time by giving the 3 days’

3.22 SAAMDT higher officer instruction to be followed strictly for any extra work, there may be a verbal

instruction due to shortage of time and office working and same should be followed as required.

3.23 Bills to be submitted including or any other charges will not be paid by the SAAMDT.

3.24 As per rules of Govt. TDS charge will be deducted from bill amount.

3.25 If some extra work other then tender work is required, then it is to be done by selected agency. The bill

would be paid for the same as lowest running rates for same work in the market. No objection should be

done by agency.

3.26 Any extra items/work proposed for the event, prior approval should be taken from the administrator, and

rates for the same will be paid as lowest rates running in the market.

3.27 All the mentioned work in tender should be completed before starting of the event.

3.28 As per the items mentioned in BOQ, there is probability of increment/decrement of items, which the

selected bidder needs to execute as required. Bidder should not have any objection or declaration for the

3.29 All information relating to VVIP/VIP movement, security deployment, camera locations, control-room

credentials, recordings, maps, network architecture and incident footage shall be treated as strictly

confidential. The agency shall not disclose, copy, publish, retain or transmit such information except

under written direction of SAAMDT/Police Department.

3.30 Bidder should follow Labour and Abolition Act-1970 & 1972, with respect to rules and regulations of

Gujarat, also Labour Compensation Act -1923 according to which bidder is totally responsible for

payments to their labour/workers. Also he is primarily responsible for their safety and all

facility/requirements to be completed. If during the work, there is any kind of injury/damage to the workers

the bidder is totally responsible for the same. As there is probability of accidental fire (type of short-circuit)

for which bidder have to arrange fire protection system which would be included in the scope of work, no

extra charges would be paid.

3.31 Bidder have to arrange fire protection system in temple control room, gabber control room & main control

room and near major equipment Centre.

3.32 The bidder should provide a list of similar work executed and/or are being maintained by him with

supporting copies of work order, purchase order, sales tax certificate, service tax certificates, PAN card,

registration certificates, etc. to be filled in the electronic format while submitting tender.

3.33 If any document, certificate, declaration, licence, OEM authorisation, STQC compliance record or

technical statement submitted by the bidder is found to be false, forged, misleading or materially

incorrect, the bid/contract may be rejected or terminated, the EMD/security deposit may be forfeited

and further action may be taken under applicable law and procurement rules.

3.34 The contract shall be governed by the laws of India and the State of Gujarat. Subject to applicable

statutory remedies, courts having jurisdiction at Palanpur, District Banaskantha, shall have

jurisdiction over disputes arising from the tender/contract.

3.35 If there is any type of dissatisfaction in the work of the agency, then SAAMDT has right to reject the

selected agency and same work will be carried out by other agency in the same rate as quoted.

3.36 The Security Deposit will be refund after the one month of issuing final bill payment.

3.37 Before start the work agency must be submit require electrical connection with google location and

area wise to the client/consultant

3.38 The contractor shall, from 20/08/2026 or from the date directed by SAAMDT/Police Department,

deploy the following minimum preliminary equipment at instructed locations without additional

payment. Quantities are indicative and may vary according to operational requirements.

Estimate Quantity

Description of items

4 MP or Higher Day & Night IP Dome/Bullet Camera

4 MP or Higher Indoor/Outdoor IP PTZ Camera

Enterprise 16-Channel or Higher NVR/Recording Appliance

Managed Gigabit PoE+ Network Switches (24-Port/8-Port)

43-Inch or Higher Commercial LED Monitoring Display

ALL THE TERMS AND CONDITIONS MENTIONED ABOVE AS PER GOVT. RULES & REGULATION

WOULD BE FOLLOWED BY ME, HEREBY I DECLARE THAT I WILL FOLLOW ALL TERMS AND

CONDITIONS MENTIONED ABOVE.

Signature of Contractor

TECHNICAL SPECIFICATIONS AND ESTIMATED BILL OF

BHADARVI POONAM MAHAMELA -

Temporary CCTV Surveillance, VMS/NVR, Crowd Analytics, Public Address and Allied Security

Systems - Ambaji, Gujarat

Estimated Contract

Rs. 40.00 lakh (incl. all taxes and GST) Deployment Basis Temporary hire / event period

Camera Endpoints Approximate 350 Control Integration D.K. Circle, Temple and Gabbar

1. Estimation basis and mandatory pricing principle

a. Every quoted rate shall be inclusive of all applicable taxes and GST and shall cover hire, transportation,

installation, configuration, integration, testing, 24x7 operation, preventive/corrective maintenance,

standby equipment, trained manpower, statutory compliance, secure data/evidence handover and safe

dismantling. No separate payment shall be admissible for accessories or incidental work required to

make the system fully functional.

b. The estimate assumes 15-day recording retention and secure central monitoring at the Main Police

CCTV Control Room, D.K. Circle, with authorised integration of Temple and Gabbar systems.

c. The item-wise rates and amounts shown below are inclusive of all applicable taxes and GST. No

additional tax, cess, freight, labour or incidental charge shall be payable over the accepted rate.

d. The bidder shall quote one uniform percentage Above, Below or At Par against the total estimated BOQ.

The quoted percentage shall apply uniformly to every item-wise estimated rate, and the resulting

contract rates shall remain inclusive of all applicable taxes and GST.

2. Estimated BOQ

The quantities shown in this BOQ are reference/estimated quantities only. Payment shall be made on actual

executed quantities measured and certified by SAAMDT. Increase or decrease in quantities shall not affect the

quoted unit rates, and the final bill shall be based on actual quantities executed

inclusive Amount

Sr. Detailed technical specification / complete scope Qty. Unit rate (Rs., incl.

(Rs., incl. GST)

4 MP or Higher Day & Night IP Dome/Bullet Camera: Hire charges for providing, installing, testing,

commissioning, operating and removing after the event an IP-based camera of minimum 4 MP resolution,

minimum 40 m IR, motorized varifocal lens approximately 2.8-12 mm with remote zoom/autofocus, minimum

25 fps, dual/multi-streaming, H.265+/H.265/H.264 or superior compression, minimum 120 dB WDR, low-light

performance 0.03 lux or better, PoE, ONVIF Profile S/T/G, edge-storage support, IP66/IP67 weatherproof

enclosure and vandal-resistant construction (IK10 for dome, where applicable), complete with brackets,

poles/stands, junction box, cabling, connectors, surge protection, power supply and VMS integration. Make:

/ CP Plus / Matrix / Vicon or equivalent reputed OEM whose exact offered model complies with applicable

STQC Essential Requirements. Equivalent or higher specification only with prior written approval of

SAAMDT/Police Department/PMC.

4 MP or Higher Indoor/Outdoor IP PTZ Camera: Hire charges for providing, installing, testing, commissioning,

operating and removing after the event an IP PTZ camera of minimum 4 MP resolution, minimum 32x optical

zoom, starlight/ultra-low-light technology, IR illumination up to 150 m, minimum 25 fps, dual/multi-streaming,

H.265+/H.264 or superior compression, minimum 120 dB WDR, low-light performance 0.1 lux or better, two-

2 way audio, presets/patrol/auto-tracking where supported, 360 degree continuous pan and approximately -5 15 Nos. 14,750

degree to +95 degree tilt. Camera shall support PoE+/Hi-PoE/PoE++ or 24 VAC as applicable, ONVIF Profile

S/T/G, IP66/IP67 enclosure and vandal-resistant construction, complete with heavy-duty mounting, power,

cabling, surge/lightning protection and VMS integration. Make: Prama / CP Plus / Matrix / Vicon or equivalent

STQC-compliant reputed OEM; equivalent or higher specification subject to prior written approval.

12 MP or Higher 360 Degree Panoramic IP Camera: Outdoor panoramic/fisheye camera with minimum

MP resolution, 360 degree coverage, on-camera/client-side dewarping, H.265/H.264, minimum 20 fps at full

resolution, WDR, low-light capability, multiple ePTZ views, edge storage, ONVIF compatibility, IP66/IP67 and

IK10 protection, complete with mount, power, cabling and VMS licences. Separate power/network cabling, if

required, shall be included. Exact offered model shall comply with applicable STQC Essential Requirements;

equivalent or higher specification with prior approval.

inclusive Amount

Sr. Detailed technical specification / complete scope Qty. Unit rate (Rs., incl.

(Rs., incl. GST)

Enterprise VMS, Central Recording System for 350–400 Cameras: Provide, configure and operate an

enterprise-grade VMS supporting 350–400 IP cameras, including all channel licences, management and

recording servers, client workstations, RAID-protected enterprise surveillance storage, minimum 15-day

continuous recording retention at approved resolution, frame rate and bitrate, PTZ control, e-map, health

monitoring, audit trail, user-role management, evidence export with checksum/hash verification and N+1

failover. The system shall also provide independent concurrent recording through suitable NVRs. Cameras

at critical locations shall support minimum 512 GB industrial high-endurance memory cards for emergency

edge recording during network/server failure, with automatic synchronization or backfilling after restoration.

All hardware, software, licences, storage calculations, integration, testing and 24×7 technical support shall

Gabbar Office NVR/VMS Technical Setup and D.K. Circle Control-Room Integration: Supply, installation,

testing and commissioning of a compatible NVR/VMS, server, required recording storage, workstation,

display, network switches, rack, UPS, licences and all necessary hardware/software at Gabbar Office for

5 centralised live monitoring, recording, playback, analytics and camera-health monitoring. The complete 1 Job 206,500

Gabbar camera system shall be securely integrated with the Main Police CCTV Control Room at D.K. Circle,

Ambaji, including required network connectivity, hardware, software, licences and configuration for live

viewing, authorised playback and system-status monitoring.

Enterprise 16-Channel or Higher NVR: Minimum 160 Mbps throughput; continuous recording of 16 cameras

at 4 MP, 25 fps for 15 days using H.265 or better. Minimum 4 × 4 TB hot-swappable enterprise HDDs, RAID-

5/6, dual Gigabit LAN, ONVIF, HDMI/DP, audit logs, alerts and secure evidence export. This NVR shall

maintain an independent concurrent second copy of recordings, separate from the primary VMS recording,

for security and redundancy. Current supported OS only. Make: Same CCTV OEM / Dell / HPE / Lenovo or

approved equivalent.

24-Port Managed Gigabit PoE+ Network Switch: Minimum 24 x 10/100/1000 PoE/PoE+ copper ports,

minimum 4 x Gigabit SFP/SFP+ uplinks, adequate PoE budget (minimum 370 W or as load calculation),

7 Layer-2 managed features including VLAN, STP/RSTP/MSTP, LACP, QoS, IGMP snooping, LLDP/LLDP- 15 Nos. 6,490

MED, SNMPv3, port security, surge protection and rack-mount accessories. Complete configuration, patch

cords, SFP modules and integration included. Reputed OEM; equivalent or higher specification with approval.

8-Port Managed Gigabit PoE+ Network Switch: Minimum 8 x 10/100/1000 PoE/PoE+ ports, minimum 2 x

Gigabit SFP uplinks, adequate PoE budget, VLAN, STP/RSTP, QoS, IGMP snooping, LLDP, SNMPv3 and

8 port security, complete with SFPs, outdoor weatherproof enclosure where required, pure-copper outdoor Cat- 50 Nos. 2,950

6 cable, OFC/network cable laying, termination, labelling and testing. Equivalent or higher specification with

5 kVA Online UPS and Power Backup System: True online double-conversion UPS of minimum 5 kVA with

suitable battery bank for minimum 60 minutes backup at actual connected load or as approved, input/output

9 protection, static bypass, SNMP/monitoring provision, isolation/surge protection, minimum 30% spare 2 Nos. 53,100

capacity, earthing, distribution board, MCB/RCCB and all cables/connectors. Backup design shall prevent

loss of recording during power failure.

43-Inch or Higher/ as per required size Commercial LED Monitoring Display: Full HD or higher commercial-

grade LED display capable of continuous operation, with HDMI/DP inputs, integrated speakers where

10 required, wall/stand mount, waterproof/rain-protected enclosure or stand for outdoor deployment, surge- 14 Nos. 8,260

protected power supply, cabling and live VMS/monitoring integration. Hire includes installation, daily

operation, maintenance and dismantling.

Complete CCTV Field Infrastructure and Central Control-Room Job: Providing, erecting, testing and

commissioning all OFC, outdoor pure-copper Cat-6, power cables, network racks, patch panels, LIUs, SFPs,

media converters, connectors, poles/stands, junction boxes, weatherproof cabins, UPS/power distribution,

earthing, lightning/surge protection, cooling/ventilation, furniture and any other equipment required by

SAAMDT/Police Department for centralised monitoring. Includes route survey, cable protection, labelling,

testing reports, network diagram and as-built documentation.

Integration of Existing Temple CCTV with Temporary Control Room: Integration of approved existing

cameras and systems at Temple/Prasad Ghar/Administrator Building with the temporary control room

12 through compatible PoE/managed switches, fibre links, gateways, encoders/decoders, AVoIP/RTSP/ONVIF 1 Job 88,500

interfaces, licences and cybersecurity controls. No permanent configuration shall be altered without written

approval, and all temporary changes shall be documented and safely restored after the event.

Professional PTZ Joystick/Keyboard Controller: Three-axis joystick with zoom control, display/keypad,

preset/patrol control, network/RS-485 interfaces and support for ONVIF and deployed PTZ/VMS protocols,

complete with power supply, cabling, configuration and operator training. The controller shall provide full

manual control of all integrated PTZ functions.

AI-Based High Accuracy People Counting Cameras with Dedicated VMS, Crowd Analytics, Time-Based

Monitoring & Reporting System: Design, Supply, Installation, Testing & Commissioning (SITC) of minimum

8 MP AI IP People Counting Cameras with built-in Deep Learning AI, minimum 98% counting accuracy, Bi-

directional Entry/Exit Counting, Queue & Crowd Density Analytics, Direction Detection, WDR (120 dB),

H.265/H.265+, PoE, IP66, IK10 and ONVIF compliant. The system shall include Dedicated Enterprise VMS

with perpetual license, AI Analytics Server, Storage, Database, Dashboard, Camera-wise, Location-wise &

Gate-wise Live Monitoring, Hour-wise, Day-wise & Total People Counting, Historical Analytics, Report

Generation (PDF/Excel/CSV), API Integration, Role-based Access and scalable architecture. Complete with

all hardware, software, networking, installation, configuration and commissioning at Ambaji temple premises

SAAMDT Data Centre.

inclusive Amount

Sr. Detailed technical specification / complete scope Qty. Unit rate (Rs., incl.

(Rs., incl. GST)

4 MP or Higher AI Face-Detection/Capture IP Camera System – Police CCTV Control Room, D.K. Circle:

Supply, installation, testing and commissioning of minimum 4 MP AI IP cameras supporting 25 fps, H.265+,

minimum 120 dB WDR, low-light/IR capability, face detection/capture and approved analytics, complete with

compatible NVR/VMS, server, storage, licences, networking and integration with the Police CCTV Control

Room at D.K. Circle. Facial recognition/identity matching shall be activated only when specifically required

and lawfully authorised by the Police Department/competent authority. The exact camera model shall comply

with applicable STQC Essential Requirements, and all data shall be stored securely without transfer to any

unauthorised cloud service.

Centralised Crowd-Management Outdoor Public Address System: Supply, installation, testing,

commissioning and operation of weatherproof outdoor PA systems at ST Depot, D.K. Circle and other

crowded/instructed locations, comprising horn/column speakers, amplifiers, digital mixer, wired/wireless

microphones, zone controller, network/audio interfaces, poles/stands, power supply with UPS backup,

16 cabling, connectors and all necessary accessories. All PA locations shall be securely connected to and 1 Job 218,300

centrally controllable from the Main Police CCTV Control Room at D.K. Circle, Ambaji, enabling clear,

intelligible live or pre-recorded instructions, emergency announcements and zone-wise or all-zone

broadcasting for effective crowd management. The agency shall provide trained operators and adequate

standby equipment throughout the event period.

Professional Body-Worn Camera System: Hire, deployment, testing, operation and removal of cameras with

minimum Full HD 1080p at 25/30 fps, H.264 or higher compression, 64 GB non-removable storage, minimum

12-hour battery, configurable pre/post-event buffer up to 120 seconds, wide-angle low-light camera, dual

microphone, GPS, dual-band Wi-Fi, Bluetooth, date/time watermark, status alerts, IP67 and minimum 1.8 m

17 drop resistance/MIL-STD-810G equivalent. Wearer shall not be able to view, alter or delete footage. Include 15 Nos. 5,900

encrypted transfer, authentication, audit trail, checksum/hash, tamper-evident export, chain-of-custody

report, mounts, multi-port docking/charging, licensed evidence-management software, trained manpower

and data handover. Make: Motorola / Axon or equivalent reputed OEM; equivalent or higher specification

4 MP or Higher Solar/Vehicle-Mounted CCTV Camera System: Professional outdoor solar-powered IP

camera with minimum 4 MP video, audio, H.265+, minimum 30 m IR/night vision, PIR/AI human detection,

motion alerts, local edge storage minimum 128 GB, 4G/LTE and/or secure Wi-Fi connectivity, GPS where

18 required, weatherproof IP66 enclosure, minimum 20 W solar panel and battery capacity adequate for at least 25 Nos. 8,260

72-hour autonomous operation under approved conditions, lightning/surge protection and secure encrypted

integration with the main control room. Includes rugged police-vehicle mounting where directed, SIM/data

charges, VPN, poles, cabling, installation, operation and removal.

24×7 CCTV Technician Deployment: The agency shall deploy one qualified CCTV/VMS technician per shift

at each of the three control rooms—Ambaji Main, Ambaji Temple and Gabbar—totaling 9 technician

deployments per day, including relievers. Duties include live-monitoring support, VMS/NVR operation,

troubleshooting and immediate fault restoration. After every shift, the technician shall certify in writing that

CCTV monitoring and recording were functioning and saved properly, submit the original to the Control Room

In-charge, and retain an acknowledged copy for submission with the agency’s bill..

Multi-Zone Door Frame Metal Detector (DFMD): Hire, erection, testing, operation and removal of

microcontroller-based multi-zone DFMD suitable for high-footfall outdoor security screening, minimum

zones or higher, adjustable sensitivity, independent zone indication, audible/visual alarm, passage counter,

20 tamper-resistant controls, battery backup, stabilised power supply and weatherproof fibre canopy/enclosure 10 Nos. 10,000

of minimum IP65/IP66 where installed outdoors. Product shall carry applicable BIS/CE/IEC/ISO certification

and be supplied with trained operator, daily calibration/test records and standby unit. Make: Godrej / Garrett

/ CEIA / Smiths Detection / Sparsh or equivalent or higher approved make.

Remote-Location CCTV Recording System: CCTV cameras installed at remote locations away from the

Ambaji Police CCTV Control Room, D.K. Circle—including Hadad, Danta and other route locations as

instructed by the Police Department—shall be connected to a dedicated separate NVR with adequate

storage. Each camera shall also have an inbuilt minimum 512 GB industrial-grade high-endurance memory

card for local edge recording, automatic recording during network/NVR failure and automatic

synchronisation/backfilling to the NVR after restoration of connectivity. Live view, health status and

authorised recorded footage shall be securely accessible at the Ambaji Police CCTV Control Room, D.K.

Circle. The item includes NVR, storage, memory cards, secure VPN/network connectivity, switches,

4G/fibre/wireless interfaces, licences, configuration, testing, operation, data charges, maintenance, standby

arrangement and all incidental work.

Calculated total inclusive of all applicable taxes and GST

Budget note: The calculated all-inclusive total is Rs. 40,00,000/-. For administrative estimation, it is rounded to Rs.

lakh. The bidder shall quote a single uniform percentage Above, Below or At Par on the estimated BOQ. The accepted

percentage shall be applied uniformly to every item rate, and payment shall be based on actual accepted quantities at the

derived all-inclusive contract rates, within the approved contract ceiling.

3. Technical corrections and recommendations

No. Recommendation Tender / operational action

Use 22 x 16-channel NVRs for 350 endpoints, providing 352-channel independent concurrent recording

1 NVR quantity rationalised

capacity. The earlier quantity of 33 created 528 channels and was not cost-efficient.

Where a people-counting or face-capture camera also provides an approved general surveillance stream,

Do not double-count

2 map it as one endpoint in the VMS and recording calculation; avoid duplicate camera/channel

analytics cameras

Police Department, SAAMDT and the selected agency should jointly approve a camera-location matrix

Coverage plan before

3 showing location, camera type, lens/FOV, pole height, power source, switch node, backhaul path and

control-room destination.

For remote fair routes, specify licensed/secure point-to-point wireless or fibre with VPN, VLAN segregation

4 Wireless resilience

and dual-path/4G failover at critical nodes. Consumer P2P cloud access should remain disabled.

Require bidder-submitted bitrate/storage calculations, RAID usable capacity, 15-day retention

5 Recording design

demonstration, NTP time synchronisation and failover/backfill testing before go-live.

PA and CCTV Place zone-wise outdoor PA speakers at ST Depot, D.K. Circle and high-density pedestrian locations and

coordination map each zone on the CCTV/VMS operator screen for immediate targeted announcements.

Make payment conditional on 100% camera commissioning, minimum 24-hour burn-in, night-view test,

7 Acceptance testing PTZ preset test, people-count accuracy test, PA intelligibility test, failover test and signed joint

commissioning report.

Keep at least 5% fixed-camera, one PTZ, one NVR, two PoE switches, one UPS module and critical

8 Standby stock

SFP/media-converter spares ready for immediate replacement.

Facial identity matching must remain disabled unless specifically and lawfully authorised. Limit access by

9 Privacy and lawful use role, retain audit logs, encrypt evidence export, prohibit unauthorised cloud transfer and securely erase

temporary systems after approved handover.

The bidder shall quote one uniform percentage Above, Below or At Par on the total estimated BOQ. The

10 Percentage-rate tender accepted percentage shall apply uniformly to every item-wise estimated rate; all derived rates shall remain

inclusive of all applicable taxes and GST.

Treat this as an all-inclusive event job with an estimated BOQ value of Rs. 40.00 lakh before application of

11 Commercial control the accepted Above/Below percentage. Variation in quantities should require written approval, and no

separate tax, accessory, cabling, transport, labour or dismantling claim should be admitted.

BIDDER DECLARATION AND MANDATORY ENCLOSURES

We confirm that the exact makes/models quoted by us meet or exceed every mandatory requirement above; all certificates,

licences and declarations submitted are genuine and verifiable; and the complete system will be delivered, operated and

handed over in accordance with applicable Government rules, security directions and instructions of SAAMDT/Police

Department/PMC.

Name of Bidder: Authorised Signatory: Date:

Signature and Seal Place:

MANDATORY TECHNICAL-BID ENCLOSURES CHECKLIST

No. Required Enclosure

1 Exact make/model and OEM datasheets for every offered item

2 Model-wise technical compliance statement with clause references

3 OEM/manufacturer authorisation or verifiable support undertaking

4 Valid STQC Essential Requirements test report/certificate for each offered network-camera model

5 Country-of-origin and applicable local-content declaration

6 Cybersecurity hardening and no-backdoor undertaking

7 Video retention, evidence integrity and Section 63 certificate undertaking

No. Required Enclosure

8 Proposed network architecture, storage calculation and failover design

9 List of standby equipment and 24x7 technical manpower

10 Deviation statement; NIL deviation shall be stated expressly if none

Failure to submit any mandatory enclosure may render the bid technically non-responsive, subject to the tender

conditions and decision of the competent authority.

Tender Selection Process (Stage 1 – Minimum Eligibility Criteria)

Only bidders meeting all the following minimum eligibility criteria shall qualify for evaluation under Stage 2.The

bidder may be a Proprietorship Firm, Partnership Firm, LLP, Private Limited Company or Limited Company.

The bidder shall submit valid documentary evidence in support of the following:

1. The bidder’s average annual financial turnover during the last three financial years ending 31.03.2026

shall be at least 200% of the estimated tender cost. The bidder shall submit audited financial state-

ments and a turnover certificate issued by a Chartered Accountant.

2. The bidder shall have at least three years’ experience in the relevant/similar field of designing, supply-

ing, installing, commissioning, operating or executing projects related to the required technology. Doc-

umentary proof, including company registration/incorporation certificate and work credentials, shall be

3. The bidder shall have successfully completed similar works during the last seven years ending on the

last date of the month preceding the month of publication of the tender, i.e., up to 31 July 2026, meeting

any one of the following requirements:

4. a. Three similar completed works, each costing not less than 40% of the estimated tender cost; or

b. Two similar completed works, each costing not less than 50% of the estimated tender cost; or

c. One similar completed work costing not less than 80% of the estimated tender cost.

5. Completion certificates issued by the competent client authority, clearly indicating work description,

contract value and completion date, shall be submitted.

Notes: Work order & work completion certificate is must attached. Similar kind of work means

Temporary CCTV Surveillance work in Fair/Event/Trade Show in Government/Semi-

Government /Local Government Body/PSU.

1. MSME certificate is not considered against relaxation in Financial/ technical eligibility criteria.

2. Copy of Pan Card with Last three Years IT Returns.

❖ Stage 2 – Technical Evaluation Criteria:

Description Marks

Experience since establishment of the bidder:

3 to 5 years - 3 marks

More than 5 to 10 years - 4 marks

More than 10 years - 5 marks

Average annual Turnover from similar business during last three years. The bidders have to

2 submit the certificate from Statutory Auditor or Chartered Accountant in this regard.

200%-250% of estimate: 5; above 250%-300%: 7; above 300%:

Proof of having successfully completed work/s in the field of Similar type of work projects

during last 7 (Seven) years ending of previous month. (i.e. July 2026)

Three similar completed projects costing each not less than 40% of estimate cost Or

3 Two similar completed projects costing each not less than 50% of estimated cost Or

One similar completed project costing not less than 80% of estimate cost

Work order & work completion certificate is must attached. Similar kind of work means

Temporary work in Fair/Event/Trade Show in Government/Semi-Government /Local

Government Body/PSU.

Completed temporary CCTV surveillance work in a Government / Religious Trust/Temple,

major pilgrimage centre or high-footfall Government event:

4 1 completed work - 5 marks

2 completed works - 10 marks

3 or more completed works - 15 marks

Technical Methodology and Presentation – 40 Marks: The bidder shall make a technical

presentation covering: (i) proposed exact makes/models, STQC/OEM documentation and

technical compliance – 10 marks; (ii) site survey, camera placement plan, control-room setup

5 and deployment methodology – 10 marks; (iii) network architecture, storage calculation,

failover arrangement, cybersecurity and electronic-evidence handling design – 10 marks; and

(iv) manpower deployment, 24×7 operation plan, SLA, standby arrangement and innovative

security solutions – 10 marks.

1. Minimum 70% marks i.e. 42 marks out of 60 marks require for Sr. 1 to 4 for concept

2. Minimum 60% marks i.e. 24 marks out of 40 marks require for Sr.no 5 (Concept

❖ Stage 3 –Evolution of Financial proposal:

The marks achieved from the concept presentation (70% weightage on the quality of technical +

concept and design) and financial bid (30% weightage to the price bid of the grand total

concept and design) and financial bid (30% weightage to the price bid of the grand total

amount offered in INR) will be calculated.

TECHNICAL AND FINANCIALBID OPENING AND EVALUATIONS OF THE PRESENTATION

• The final evaluation will be based on the QCBS (Quality Cost Based System).

• The Committee will select the bidder by giving 70% weightage on the quality of technical+

concept and design, presentation presented before them and 30% weightage to the price bid.

• During the technical presentation, the bidder shall present the proposed exact makes/models,

model-wise compliance, site survey and camera-location methodology, control-room

architecture, bandwidth and storage calculations, network topology, power-backup design,

VMS/NVR/failover arrangement, cybersecurity hardening, STQC/OEM compliance,

electronic-evidence preservation, 24x7 manpower, standby stock, SLA, testing plan,

deployment schedule and dismantling/data-handover methodology.

Evaluation of Financial Proposal

• At the four stages, the financial evaluation will be carried out as per this clause. For financial

evaluation, the financial quote indicated in the Financial Proposal shall be considered. Sf =

100 x Fm / F, in which Sf is the financial score, Fm is the lowest price and F the price of the

proposal under consideration. The weightage given to the financial proposal is 30%.

• The client will determine whether the Financial Proposals are complete, unqualified and

unconditional. The cost indicated in the Financial Proposal shall be deemed as final and

reflecting the total cost of works. Omissions, if any, in costing any item shall not entitle the

firm to be compensated and the liability to fulfil its obligations as per the TOR within the total

quoted price shall be that of the Applicant.

Combined and final evaluation

• After determining the financial score, the shortlisted Applicant will be given total score which

will be determined as under

• Total score = Technical + Concept Presentation Score (ST) *0.7 + Financial Score (SF)

• Proposals of the post qualified Applicant during the process of evaluation of the technical bid

will finally be ranked according to the total score

• The selected Applicant shall be the first ranked Applicant (whose total score as calculated

above is the highest). The second ranked Applicant shall be kept in reserve and may be invited

for negotiations in case the first ranked Applicant withdraws, or fails to comply with the

requirements specified hereinabove.

INFORMATION ABOUT THE BIDDER

Copies of original documents defining the constitution or legal status, place of registration, principal place of

business, written Power of Attorney to the signatory of the bid to commit the bidder.

1. Name of the Company

1a. Postal Address

1b. Telephone nos.

1c. e-mail address & URL

2a. Type of Company Proprietorship/ Partnership/

Attach Proof of Company Registration along with a copy of the Partnership Private Limited/ Public

Deed/ Article of Association and Memorandum of Understanding Limited

2b. GST Number,

2c Permanent Account Number (PAN) (Attach Copy)

3 Name and designation of the representative of the Bidder to whom all

reference shall be made to expedite technical co-ordination.

4. Office Address

5a. Office Telephone/Fax no.

5b. Office e-mail address

5c. Floor area of the Office

5d. Manufacturing facilities

(a list of machinery be enclosed)

6a. Details of Technical Staff available. Please furnish information as per

Enclosed (Give details of attachment)

6b. Details of workmen on muster roll Skilled/ semi-skilled/ unskilled. (give

details of attachment)

7 List of components manufactured by the company at their factory along

with quality insurance detail (give details of attachment)

8 List of components sourced from outside/ other agencies

9 Details of similar nature of work experience with any other Government 2023-24 Rs.

organization/ Trust, if any 2024-25 Rs.

10 Has the company/firm to pay arrear of income tax? If yes up to what

11 Has any Govt. Dept. / Under-taking ever debarred the company/ firm from

executing any work?

12 Reference of any other information attached by the company (give details

It is certified that the information provided above is true to the best of my knowledge and belief. If any

information found to be concealed, suppressed or incorrect at later date, our tender shall be liable to

rejected and our company debarred from executing any business with SAAMDT.

(Sign & Seal of the Bidder)

Profit & Loss Statement GST Certificates, Permanent Account Number

Bidder to submit - Financial standing reports viz. P&L statement, audited balance sheets for past three years,

GST certificates, Permanent Account Number (PAN) card copies etc.

If necessary, use separate sheets to provide complete banker information.

Banker Name of banker:

Address of banker:

Telephone: Contact Name &Title:

Facsimile: TELEX:

Summarize actual assets and liabilities in Rupees for the previous Three years.

Financial Information 2023-24 2024-25 2025-26

1. Total assets

2. Current assets

3. Total liabilities

4. Current liabilities

5. Profits before taxes

6. Profit after taxes

7. Depreciation

9. Annual turnover

Specify proposed sources of credit line to meet the cash flow demands of the projects.

Source of credit line Amount in Rs.

(Sign & Seal of CA) (Sign & Seal of the Bidder)

Details of similar work experience in last Three years

Financial statement including total monitory value of similar project Performed for the last Three years.

Name of the client Work

Work Details of order

Sr. with full address, Work Ref. & date Completion

No. phone, fax and name Description of the order Certificate with

Value configuration

of contact person Amount

(Information to be attached with the Technical Offer)

• Copies of Work orders along with Work completion certificates should be attached with this

• If necessary, separate sheet may be used to submit the information.

(Sign & Seal of the Bidder)

LITIGATION SHEET (On Rs. 300 stamp paper)

Information regarding any litigation current or in past years in which, the bidder is involved the bidders

concerned and dispute amounts.

Name of Client, cause of

Award for / or Against

Year Litigation and matter of Disputed amount in Rupees

If the information to be furnished in this schedule will not be given and come to the subsequently will

result in disqualification of the bidder.

(Sign & Seal of the Bidder)

Details of Technical staff available with the company for execution of work

(Information to be attached with the Technical Offer)

Additional Total

Name Qualification Certification, if Experience, no. Remarks

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

• Details of the dynamic CCTV experts.

• Qualification and experience of key site management and In-house technical personnel proposed

for the contract.

• The bidder should justify their capability of completing the work as per the milestones specified

within the stipulated completion period with documents. (A brief description of achievements of the

contractor/agency in the field with copies of merit certificates etc., Enclose photographs of

illuminated structures done by the firm.)

(On company latter pad)

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. ____________________________, employee of SAAMDT at

(designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors is having any relatives employed or working

with SAAMDT at any of its offices or its parent Department of Government of Gujarat, Gandhinagar.

Note: This Certificate must be on company letter pad otherwise your tender should be rejected.

Date: Sign. & Stamp of the Bidder

DEVIATION SHEET

(Information to be attached with the Technical Offer)

Any deviations offered from the terms and conditions of the Offer should be clearly specified below in this

sheet. If there are no deviations offered, it should be clearly mentioned on this page (Only higher then

mention specification deviation acceptable)

Deviation offered to Chapter

No, Clause No. of the tender Deviation offered

Date: Sign. & Stamp of the Bidder

The bidder shall submit the exact offered make and model, OEM datasheet, model-wise compliance

statement, OEM/manufacturer authorisation or verifiable support undertaking, and valid MeitY/STQC

Essential Requirements test report/certificate or other applicable statutory compliance document with

the technical bid. Generic brochures or an unspecified make/model shall not be accepted. The

requirement applies, wherever relevant, to the following equipment:

1) 4 MP or Higher Day & Night IP Dome/Bullet Camera

2) 4 MP or Higher Indoor/Outdoor IP PTZ Camera

3) 12 MP or Higher 360 Degree Panoramic IP Camera

4) AI-Based People Counting and Crowd Analytics Camera

5) 4 MP or Higher AI Face-Detection/Capture IP Camera

6) Professional Body-Worn Camera System

7) 4 MP or Higher Solar/Vehicle-Mounted CCTV Camera System

• Rates quoted by the bidder shall be FOR destination and inclusive of all taxes, duties,

transportation, insurance, loading/unloading, installation, configuration, integration, testing,

commissioning, 24x7 operation, trained manpower, licences, accessories, consumables,

maintenance, standby arrangement, data/evidence handover, dismantling and every incidental

cost necessary for successful completion of the work at all designated locations in Ambaji.

• The rates quoted by the Bidder will be inclusive of GST tax or any other taxes applicable to such

work. Any escalation in such taxes/ levies during the tenure of the contract/ order will not be paid

by SAAMDT and Bidders are advised to take in to consideration any such escalations in the

prevailing taxes/levies/duties.

• In no circumstances, escalation in the prices will be entertained.

• Your rates are submitted as per the enclosed Performa of schedule of rates.

• No Octroi exemption certificate shall be given by SAAMDT to the Bidder.

• Rates quoted by Bidder will be in INR

• Proposed Locations for Temporary CCTV Surveillance System has been executed during Bhadarvi

Poonam Fair – 2025, it may be varied as per the instructions of Police

Department/SAAMDT/Consultant.

CCTV INSTALLTION LOCATION

Sr.No. Parking List 4MP IP Camera 5MP PTZ

1 In front of DK (ST Bus Stand)

2 Towards the DK Circle Road

3 Gate Shinh Dwar 6 1

1 Towards to DK Circle Road

2 Data Gate 6 1

1 Abu Road Entry & Exit 4

2 Towards to DK Circle Road

3 Sarhad Chapari

1 Gabbar Circle 6

2 Gabbar Circle Side (VIP Parking)

3 Gabbar Sauchalya

4 Rope Way Side

5 Gabbar Office

6 Shesh Nag ni Gufa

7 Dush Mandir (Sankul-8) 4

8 Near Gabber washroom

12 Maa Ambe Party Plot

13 Gabbar Light and Sound Show

KHODIVALLI CONTROL ROOM

1 Bus Stand Entry

2 Enterance to Temple from Bus Stand

3 Bus Stande German Hanger 6

4 Prasad Grug 15

5 A Place for a Lost Person

1 Darshan Path 26 4

2 Extra Darshan Path

3 Prasad window Inside Temple 9

4 Temple Gate No. 7 3 1

6 Fish Eye Camera 2

ST DEPO TO SHAKTI DWAR (Main Road)

1 Chamunda Circle

3 Holiday Homes

4 Bhavani Petrol Pump

5 Kathiyavadi Hotel 3

8 On a Pole Near The Shrifal Stand

9 Solar CCTV Camera

Note: This quantity is for reference it may change at the time of execution as per the directives of

SAAMDT/Police Department/PMC.