Providing Pacca Stacking Platform from Chainage 0 to 80m and 230 to 320m at Port Okha

8 Section -7 Bill of Quantities

9 Section -8 Securities and Other Forms

10 Section -9 Drawings

11 Section -10 Documents to be furnished by Bidder

INVITATION FOR BID

NATIONAL COMPETITIVE BIDDING

1. The Gujarat Maritime Board invites bids for the construction of works detailed in the

table. The bidders may submit bids for any or all of the following works.

Name of Approximate Bid Cost of Period of #Class of

work value of security document completi Registration

works (Rs.) (Rs.) (Rs.) on / Category of

Providing 6,34,000/- 14,160/- 8 (Eight) A Class &

Pacca 5,36,55,438.11 months

Stacking (inclusive of (inclusive of Above

Platform 18% GST) 18% GST)

2. Prospective / Interested bidder may download the Bid Documents from website

https://www.nprocure.com free of cost till the Time and Date as mentioned on

online NIT at website https://www.nprocure.com.

3. However, Bidder who is submitting the Bid Online will have to pay the Bid

Document Fee/ Tender Fee through Demand Draft only of any

Schedule Bank payable at Gandhinagar and in favour of ‘Executive Engineer,

Guajarat Maritime Board, Gandhinagar. Once the Bid is received online, Bid

Document / Tender Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee

against Bid Security / EMD shall be submitted in electronic format through online

(by scanning) while uploading the bid, this submission shall mean that bid

document / tender fee and Bid Security / EMD has been received. Accordingly, the

offer of only those shall be opened whose Bid Document / Tender Fee and Bid

Security / EMD have been received electronically. However, for the purpose of

realization of Demand Draft, and FDR / Bank Guarantee bidder shall send the

same in original through R.P.A.D. so as to reach to Executive Engineer(C), R & B

Division, Procurement Cell, Gujarat Maritime Board, Sagar Bhawan, Opp. Air Force,

Sector 10 A, Gandhinagar- 382010 within 7 Days from the last day of bid

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee

in original to Executive Engineer / Tender Inviting Authority by bidder shall be

initiated.Bids received online, will be opened on the time, date and place as

specified in the online NIT at website https://www.nprocure.com in the presence

of the bidders or their authorized representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified,

the bids will be opened on the next working day at the same time and venue.

4. A pre bid meeting will be held on ………………………………at ………………………..hrs.

at the office of ..................................... to clarify the issues and to answer questions on

any Matter that ................................... may be raised at that stage as stated in clause

9.2 of ‘instructions to Bidders’ of the bidding documents.

5. #Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and

shouldbe rounded off to the next thousand rupees.

6. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of

the tender submission date and time. After the tender submission date and

time, the bidder cannot modify / edit / withdraw their submitted offer in any

case. No written or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last

date of submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending

discussion, conferences or site visits will not be reimbursed by the Employer

or Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with

tender are liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and

the bidder will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with

the format given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked

strictly in electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall

result in disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in

the past, it shall not be deemed to be a ground / reason for not giving required

information for this work / bid.

L. Information supplied for earlier projects shall not be considered while

evaluation of this bid. The Government will not ask for any other information,

unless it is found absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

# For the works costing up to 7.5 crore BUILDING (ROAD), 7.0 crore

(BUILDING & BRIDGE) kindly refer to SSR-10-2015-17-C dated 03-02-2017

For the works costing under 7.5 crore for Building (Road) Works and 7.0 crore

for Building and Bridge Works following documents shall be submitted in

electronic format only through online by scanning and the (i) Bid Document Fee /

Tender Fee (ii) Bid Security / EMD should be sent in original to the Tender

opening authority through RPAD, so as to reach the Executive Engineer within

days from last day of submission of Bid.

The following minimum qualification documents must be submitted by the

bidder in their online submitted bids failing which their bid will be treated

as non-responsive

(i) Bid Document Fee / Tender Fee

(ii) Bid Security / EMD

(iii) Registration Certificate of Class-A and Above of Government of Gujarat

(iv) GST Number

(v) Similar Work Experience: At least one successfully completed similar work

amounting to 40% of the amount put to tender, i.e. Rs. = 5,36,55,438.12 × 40% =

Rs.2,14,62,175.25/-. “Similar work” shall mean any pavement work involving M55

grade, 120 mm thick concrete paver blocks.

INSTRUCTIONS TO BIDDERS

Section 1: Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 9 19. Sealing & Marking of Bids

2. Source of Funds 9 20. Deadline for Submission of

3. Eligible Bidders 9 21. Late Bids

4. Qualification of the 9 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 13 E. Bid Opening and Evaluation

7. Site Visit 13 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding 14 26. Examination of Bids and

Documents Determination of

9. Clarification of Bidding 14 27. Correction of Errors

10. Amendment of Bidding 15 28. Deleted

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 16 F. Award of Contract

13. Bid Prices 16 31. Award Criteria

14. Currencies of Bid and 17 32. Employer’s Right to Accept

Payment any Bid and to Reject any

15. Bid Validity 17 33. Notification of Award and

Signing of Agreement

16. Bid Security 17 34. Performance Security

17. Alternative Proposals By 18 35. Advance Payment and

Bidders Security

18. Format and Signing of Bid 18 36. Dispute Review Expert

37. Correct or Fraudulent

1. Scope of Bid

1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of works

(as defined in these documents and referred to as ‘the works”) detailed in the table

given in IFB. The bidders may submit bids for any or all of the works detailed in the

table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended

completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their

derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Gujarat Maritime

Board. Govt. of Gujarat / Govt. of India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

statement that the Bidder is neither associated, nor has been associated, directly or

indirectly, with the consultant or any other entity that has prepared the design,

specifications, and other documents for the Project or being proposed as Project

Manager for the Contract. A firm that has been engaged by the Employer to provide

consulting services for the preparation or supervision of the works, and any of its

affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including

drawings and charts, as necessary. The proposed methodology should include a

program of construction backed with equipment planning and deployment duly

supported with broad calculations and quality assurance procedures proposed to be

adopted justifying their capability of execution and completion of work as per

technical specifications, within stipulated period of completion.

#4.5 QUALIFICATION CRITERIA:

(Applicable for the works which require Post Qualification)

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/

fail criteria regarding the Applicant’s general and particular experience, personnel

and equipment capabilities and financial positions, as demonstrated by the

applicant’s responses in the forms attached to the letter of application ( specified

requirement for joint ventures are given under para 4.6 below ) Subcontractors

experience and resources shall not be taken in to account in determining the

applicants compliance with the qualifying criteria

To qualify for more than one contract, the applicant must demonstrate having

experience and resources sufficient to meet the aggregate of the qualification criteria

for each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and the

financial figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting tender 2026-2027

Applicant should indicate actual figures of costs and amount for the works

executed by them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign

currency the above enhanced multiplying factors will not be applied. Instead, the

current market exchange rate (State Bank of India BC Selling rate as on the last date

of submission of the bid) will be applied for the purpose of conversion of the amount

in foreign currency into India rupees.

4.5.3. General Experience.

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover (defined as billing for works in

progress and completed in all classes of civil engineering construction works

only) in any one year, over the last five years (2020-21 to 2024-25) of the

annual value of contract / contracts applied for.

(b) Experience in successfully completing of substantially completing at least one

contract of civil engineering construction works of at least 40 percent of the

value of proposed contract within the last five years (2020-21 to 2024-25).

Experience in successfully completing or substantially completing at least one

contract of highway (road and / or bridge works) airport runway of at least

percent of the value of proposed contract within the last five years.

The works may have been executed by the applicant as prime contractor or as a

member of a joint venture or as a nominated sub-contractor. As subcontractor,

he should have acquired the experience of execution of all major items of works

under the proposed contract. In case a project has been executed by a joint

venture, weight towards experience of the project would be given to each joint

venture in proportion to their financial participation in the joint venture.

Substantially completed works means those works which are at least 90 %

completed as on the date of submission (i.e. gross value of work done up to the

last date of submission is 90 % or more of the original contract price) and

continuing satisfactorily.

For these, a certificate from the employers shall be submitted along with the

application incorporating clearly the name of the work, contract value, billing

amount, date of commencement of works, satisfactory performance of the

contractor and any other relevant information.

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major

equipment to attain the completion of works in accordance with the prescribed

construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with

their bid, a detailed construction planning and methodology supported with layout

and necessary drawings and calculations to allow the employer to review their

proposals. The numbers, types and capacities of each plant/equipment shall be

shown in the proposals along with the cycle time for each operation for the given

production capacity to match the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid

assets (aggregate of working capital, cash in hand and uncommitted bank

guarantees) and / or credit facilities up to 25 percent of the value of the contract /

contracts applied.

The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years, If

necessary, the employer will make inquiries with the applicant’s bankers.

4.5.7. Litigation History

The Applicant should provide accurate information on any litigation or arbitration

resulting from contracts completed or under execution by him over the last five

years. A consistent history of awards against the Applicant or any partner of a joint

venture may result in failure of the applicant.

4.5.8. Disqualification

Even though the applicants meet the above criteria, they are subject to be

disqualified if they have:

Made misleading or false representation in the forms, statements submitted, and / or

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non – performance of the contractor;

consistent history of litigation awarded against the applicant or financial failure due

to bankruptcy. The rescinding of contract of a joint venture on account of reasons

other than non – performance, such as Most Experienced partner of joint venture

pulling out, court directions leading to breaking up of a joint venture before the start

of work, which are not attributable to the poor performance of the contractor will,

however, not affect the qualification of the individual partners.

#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 others)

(Applicable only for estimated project cost of 50 Crore and above)

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para 4.5.3. &

4.5.6 above. The joint venture must collectively satisfy the criteria of para 4.5.3

& 4.5.6 above. The experience of the other joint venture partners shall be

considered if it is not less than 30 percent of the qualifying criteria in para 4.5.3

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall

be submitted with a copy of the joint venture agreement providing the joint and

several liabilities with respect to the contract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners

individually or as a partner in any other joint venture. In case dissolution of a joint

venture, each one of the constituent firms may qualify if they meet all the

qualification requirements, subject to the written approval of the Employer.

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if their

available bid capacity at the expected time of bidding is more than the total

estimated cost of the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = (A*N*2-B), where

A = Maximum value of work executed in any one year during the last five years

(updated to the price level of the year indicated in appendix) taking into

account the completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works to

be completed during the next 4 Months (period of completion of work for

which bids are invited); and

N = Number of years prescribed for completion of the works for which the bids are

invited. (I.e. 4 Months)

Note: - In Case of joint venture, the available bid capacity will be applied for

each partner to the extent of his proposed participation in the

execution of the work.

4.8 Even though the bidders meet the above qualifying criteria, they are subject to

be disqualified if they have:

- Made misleading or false representation in the forms, statements and

Attachments the submitted in proof the qualification requirements; and / or

- Record of poor performance such as abandoning the works, not properly

completing the contract, inordinate delay in completion, litigation history, or

financial failures etc.; and/ or

- Participated in the previous bidding for the same work and had quoted

unreasonably high bid prices and could not furnish rational justification to the

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of

alternatives that have been permitted or requested) will cause all the proposals with

the bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his

Bid, and the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and

examine the Site of work and its surrounding and obtain all information that may be

necessary for preparing the Bid and entering into a contract for construction of the

The costs of visiting the site shall be at the Bidder’s own expense.

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda

issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders I

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the

bidder in compliance to section 2 will be prepared by him and furnished as Volume-

V in two parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,

contract data, forms, terms, and technical specifications, bill of quantities, forms,

Annexesand drawings in the Bid Document. Failure to comply with the requirements

of Bid Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof,

bids which are not substantially responsive to the requirements of the Bid

Documents shall be rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may

notify the Employer in writing or through E-mail at the Employer’s address

indicated in the invitation to bid. The Employer will respond to any request for

clarification which he received earlier than 15 days prior to the deadline for

submission of bids. Employer’s response will be published on website including a

description of the enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting

which will take place at the address, venue, time and date as indicated in the

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any

matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach

the Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the

source of enquiry) and the responses given will be published without delay on the

tender website i.e. www.nprocure.com. Any modification of the bidding

documents listed in sub-Clause 8.1 which may become necessary as a result of the

pre-bid meeting shall be made by the Employer exclusively through the issue of an

Addendum pursuant to Clause 10 and not through the minutes of the pre-bid

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer

will assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his discretion, extend as

necessary the deadline for submission of bids, in accordance with Sub-Clause

C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause

8.1) shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e.

technical as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on

the priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words)

for all items of the Works described in the Bill of Quantities along with total bid price

(Both in figures and words). Items for which no rate or price is entered by the bidder

will not be paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid

Price submitted by the Bidder. (GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.

All payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 180 days after the deadline date

forbid submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer

may request that the bidders may extend the period of validity for a specified period.

A bidder may refuse the request without forfeiting his bid security. A bidder agreeing

to the request will not be required or permitted to modify his bid, but will be

required to extend the validity of his security for a period of the extension, and in

compliance with Clause 16 in all respects.

#16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 3 of the table of IFB for this particular work. This Bid security shall be in

favor of Employer as named in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in

Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of

01 Crore and above) and Bank Guarantee of Schedule and Private Banks shall

be considered as per GoG Finance Department’s Circular No. FD/MSM/e-

file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road &

Building Department or (2) Narmada Water Resources, Water Supply and

Kalpsar Department of Govt of Gujarat. Exemption Certificate is applicable

only when Registration Certificate of Appropriate Class and Category of

Approved Contractors is required as eligible criteria of bidder.

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for

the bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as

indicated in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as

non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end

of the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has

signed the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) #If found necessary, the bidder will be intimated for negotiation, He will be

intimated maximum three times within the validity period for negotiation, If

contractor does not respond in time, his Bid Security (EMD) will be forfeited

and his tender will be rejected. Punitive action will be taken on such

contractors. (As per GoG R&B Dept’s Gr. No. S/22/2017/6369/D,

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or

time for completion), basic technical design as indicated in the drawing and

specifications. Conditional offers or alternative offers will not be considered further

in the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of

these Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate

parts to be uploaded.

D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website

specified above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 10, in which case all right and obligation of

the Employer and the bidders previously subject to the original deadline will then be

subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids

and the expiration of the original period of bid validity specified in Clause

above or as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid

security pursuant to Clause

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant

to Clause 22, in the presence of the Bidders or their representatives who choose to

attend at time, date and the place specified in Appendix in the manner specified in

Clauses 20 and 23.3, In the event of the specified date of Bid opening being declared

a holiday for the Employer, the Bids will be opened at the appointed time and

location on the next working day.

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid

security furnished with each bid will be announced. If the bid security furnished does

not conform to the amount and validity period as specified in the invitation for bid

(ref. Column 4 and paragraph 3), and has not been furnished in the form specified in

Clause 16, the technical bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids

accompanied with valid bid security will be taken up for evaluation with

respect to the Qualification information and other information furnished in

part I of the bid pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the

Evaluation Committee will finalize the list of responsive bidders whose

financial bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices, the

total amount of each bid, any discount and such other details as the Employer may

total amount of each bid, any discount and such other details as the Employer may

consider appropriate, will be announced by the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices, the

total amount of each bid, any discount, and such other details as the Employer may

total amount of each bid, any discount, and such other details as the Employer may

consider appropriate, will be announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall be in order of estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and comparison of

Bids and recommendations for the award of a contract shall not be disclosed to

Bidders or any other persons not officially concerned with such process until the

award to the successful Bidder has been announced. Any effort by Bidder to

influence the Employer’s processing of Bids or award decisions may result in the

rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may,

at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of

unit rates. The request for clarification and the response shall be in writing or by e-

mail, but no change in the price or substances of the Bid shall be sought, offered, or

permitted except as required to confirm the correction of arithmetic errors

discovered by the Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter

relating to his Bid opening to the contract is awarded. If the Bidder wishes to bring

additional information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation,

bid comparison or contract award decision may result in the rejection of the Bidders’

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether

each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been

properly signed; (c) is accompanied by the required securities and; (d) is

substantially responsive to the requirements of the Bidding document. During the

detailed evaluation of the “Financial Bid”, the responsiveness of the bids will be

further determined with respect to the remaining bid conditions, i.e., priced bill of

quantities, technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,

conditions and specifications of bidding documents, without material deviation or

reservation. A material deviation or reservation is one (a) which affects in any

substantial way the scope, quality, or performance of the Works; (b) which limits in

any substantial way, inconsistent with the Bidding documents, the Employer’s rights

or the Bidder’s obligations under the Contract; or (c) whose rectification would affect

unfairly the competitive position of other Bidders presenting substantially

responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the

Employer, and may not subsequently be made responsive by correction or

withdrawal of the non-conforming deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be

substantially responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation.

Variation and deviations and other factors, which are in excess of the requirements

of the Bidding documents or otherwise result in unsolicited benefits for the

Employer, shall not be taken in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the

Conditions of Contact, during the period of implementation of the Contract, will not

be taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the

Engineer’s estimate of the cost of work to be performed under the contract the

Employer may require the Bidder to produce detailed consistency of those prices

with the construction methods and schedule proposed. After evaluation of the price

analyses, the Employer may require that the amount of the performance security set

forth in Clause 34 be increased at the expense of the successful /bidder to a level

sufficient to protect the Employer against financial loss in the event of default of the

successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically

priced low and which cannot be substantiated satisfactorily by the bidder may be

rejected as non-responsive.

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid

has been determined.

(i) to be substantially responsive to the Bidding documents and who has offered

the lowest evaluated Bid Price; and

(ii) To be within the available bid capacity adjusted to account for his bid price

which is the lowest evaluation in any of the packages opened earlier than the

one consideration.

In no case, the contract shall be awarded to any bidder whose available bid capacity

is less than the evaluated bid price, even if the said bid is the lowest evaluated bid.

The contract will in such cases be awarded to the next lowest bidder at his

evaluation bid price.

32. Employer’s Right to accept any Bid and to reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any

Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the

award of contract, without thereby incurring any liability to the affected bidder or

Bidder or any obligation to inform the affected Bidder or Bidders of the grounds for

the Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the

Employer prior to expiration of the Bid validity period by cable, telex or facsimile

confirmed by registered letter. This letter (hereinafter and in the condition of

contract called the “Letter of Acceptance”) will state the sum that the Employer will

pay the Contractor in consideration of the execution, completion, and maintenance of

the Works by the Contractor as prescribed by the Contract (hereinafter and in the

Contract called the “Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to

the furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the

successful Bidder. It will be signed by the Employer and to the successful Bidder,

within 28 days following the notification of award along with the Letter of

Acceptance. Within 21 days of receipt, the successful Bidder will sign the Agreement

and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the

Employer will promptly notify the other Bidders that their Bids have been

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder

shall furnish to the Employer an irrevocable and unconditional guarantee from a

Bank in the form set forth in Section 8 (the “Performance Security”) for an

amount equal to 5% (five percent) of its Contract Price. In case of bids

mentioned below, the successful Bidder, along with the Performance Security,

Shall also furnish to the Authority an irrevocable and unconditional guarantee

from a Bank in the same form given at Section 8 towards an Additional

Performance Security (The “Additional Performance Security”) for an amount

calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but

upto 20% of the Estimated Project Cost, then the Additional Performance

Security shall be calculated @ 20% of the difference in the (i) Estimated

Project Cost (as mentioned in Bid Document) - Minus 10% of the

Estimated Project Cost and (ii) Contract Price offered by the selected

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of

the Estimated Project Cost, then the Additional Performance Security

shall be calculated @ 30% of the difference in the (i) Estimated Project

Cost (as mentioned in Bid Document) - Minus 10% of the Estimated

Project Cost and (ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days from the

stipulated date of completion of the project and the Additional Performance

Security shall be valid beyond 28 (twenty-eight) days of Project Completion

Performance Security shall become refundable/releasable within 15 days

after certified project completion date subject to Fulfillment of contractual

obligation and settlement of all dues and claims.

34.2. If the performance security is provided by the successful Bidder in the form of a

Bank Guarantee, it shall be issued either (a) at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and

acceptable to the Employer. As per GoG Finance Department’s Circular No.

FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause

shall constitute sufficient grounds for cancellation of the award and forfeiture of

the Bid Security.

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated

in the Conditions of Contract, subject to maximum amount, as stated in the

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended

for award has engaged in corrupt or fraudulent practices in completing for the

contract in question and will declare the firm ineligible, either indefinitely or for a

stated period of time, to be awarded a contract with National Highways Authority of

India/ State PWD and any other agencies, if it at any time determines that the firm

has engaged in corrupt or fraudulent practices in completing for the contractor, or

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of

the Conditions of Contract.

APPENDIX TO ITB

Clause Reference

With respect to

1. The Name of the Employer is Gujarat Maritime [ Cl.1.1]

2. The last five years.

3. This Annual Financial Turnover Amount is Rs. [Cl.4.5.3 (a)]

4. Value of Work is Rs. 5,36,55,438.11 approx

6. The cost of electric work is Rs.0.00

7. The cost of water supply / sanitary works is

8. Liquid assets and / or availability of credit [Cl.4.5.6 ]

facilities is Rs.

9. Price level of the financial year …………… [Cl. 4.5.2]

10. The pre-bid meeting will take place at …………. [Cl. 9.2.1]

11. The technical Bid will be opened at the office of

the Executive Engineer (C), Procurement Cell,

Gujarat Maritime Board, Gandhinagar on

12. Address of the Employer: Gujarat Maritime

Board, Sagar Bhawan, Sector 10 A, Opp. Air

Force, Gandhinagar-

14. The bid should be submitted latest by [Cl. 20.1 & 20.2]

As stated on online NIT

15. The bid will be opened at Executive Engineer [Cl. 23.1 ]

(C), Procurement Cell, Gujarat Maritime Board,

Gandhinagar As stated on online NIT

16. The Bank Draft in favor of Gujarat Maritime

Board, Gandhinagar

18. Escalation factors (for the cost of works [Cl.4.5.2]

executed and financial figure to a common base

value) for works completed

Year Financial Year Multiplying factor

Base year of inviting tender 2026-2027

#LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they

propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

# Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this

work as under: -

1. One graduate Civil Engineers and One diploma Civil Engineers when cost of the work

to be executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed

is more than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum one Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs

but more than Rs.5 lakhs.

4. Minimum two Diploma Civil Engineers for the work when the cost of work to be

executed is less than Rs. 5 lakhs. The Engineer so employed for the Government work

must have sufficient experience to handle the work independently. Such an Engineer

shall have to stay at the site of work and he shall not be entrusted with other duty

except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of a separate Engineer will not be necessary provided that the Engineer

partner himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy

Executive Engineer-in-charge of the work the Name, Qualifications, copy of marksheet,

Colour Photograph and the appointment order issued such engineers engaged for this

contract work. If 15 days after issue of work order such designated Site Engineers do

not resume or do not remain present on site of work, the recovery at the rate of

Rs.15,000-00 per month per Engineer will be made from the bills/deposit/dues of the

contractor. Such recovery shall be non-refundable.

QUALIFICATION INFORMATION

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for

the purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders.

This information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 2025-2026

Work performed in the last five years 2024-2025

1.3 (in Rs. Lakhs) 2023-2024

1.3.1 Work performed as prime contractor, work performed in the past as a nominated sub-

contractor will also be considered the sub-contract involved execution of all

main items of work described in the bid documents, provided further that all other

qualification criteria are satisfied (in the same name) on works of a similar nature

over the last five years** and in current year before the submission of the bid.

Project Name of Description Contract Value of Date Stipulated Actual date Remark

Name the of work No. contract of period of of explaining

Employer (Rs. issue completion completion* reasons for

Crore) of delay &

order Completed

*Attach certificate(s) from the Engineer(s)in-charge

** Immediately preceding the financial year in which bids are received.

#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a

nominated sub-contractor, will also be considered provided the sub-contract

involved execution of all main items of work described in the bid document,

provided, further that all other qualification criteria are called (in the same name and

style) in the last five years** and in current year before the submission of the bid.

Year Name Name of Quantity of work performed (Cum/MT) Remarks*

of the the Cement Masonry Earth Bituminous (indicate

work Employer Concrete Works Work contract Ref)

1.4 Information on Bid Capacity (works for which bids have been submitted and works

which are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Place Contract Name & Value Stipulated Value of Anticipated

of works & No. Address Contract Period of Works* of

State of (Rs. Cr) Completion remaining completion

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.

Clause 4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leased to be Capacity Conditions whom to

1.6 Qualifications and experience of key personnel required for administration and

execution of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of

the Conditions of Contract.

Position Name Qualification Year of Year of

Experience experience in

(General) the proposed

Project Manager

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience in

works Contractor (Name & similar work

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

1.8 Financial reports for the last five years: balance sheets, profit and loss statements,

auditors’ reports (in case of companies/corporations), etc. List them below and

1.9 Evidence of access to financial resources to meet the qualification requirements:

cash in hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who

may provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction

to Bidders. (Name of Consultant engaged for project preparations is * ............................... )

1.13 Proposed work method and schedule. The Bidder should attach descriptions,

drawings and charts as necessary to comply with the requirements of the Bidding

documents. (Refer ITB Clause 4.1)

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the

requirements of Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

* Fill the name of Consultant

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs. to meet their working capital requirements for executing the above

during the contract period.

Senior Bank Manager

Address of the Bank

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

_ have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under

Government of Gujarat/Government of India nor any contract awarded to us for such

works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or

corporation to furnish pertinent information deemed necessary and requested by the

Department to verify this statement or regarding any (our) competence and general

4. The Undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the

Department/ Project implementing agency.

(Signed by an Authorized officer of the firm)

Title of officer

I, the undersigned do hereby undertake that our firm

up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

CONDITIONS OF CONTRACT

Conditions of Contract

Table of Contents

A General Page D. Cost Control

1 Definitions 39 37 Bill of Quantities

2 Interpretation 40 38 Changes in the Quantities

3 Language and Law 41 39 Variations

4 Engineer’s Decisions 41 40 Payments for Variations

5 Delegations 41 41 Cash Flow Forecasts

6 Communications 41 42 Payment Certificates

7 Sub-Contractors 41 43 Payments

8 Other Contractors 41 44 Compensations Events

9 Personnel 42 45 Tax

10 Employer’s & Contractor Risk 42 46 Currencies

11 Employers Risks 42 47 Price Adjustment

12 Contractor’s Risk 42 48 Retention

13 Insurance 42 49 Liquidated damages

14 Site Investigations Reports 43 50 Bonus

15 Queries about the Contract 43 51 Advance Payment

16 Contractors to Construct the 43 52 Securities

17 The Works to be Completed By 43 53 Deleted

the Intended Completion Date

18 Approval by the Engineer 43 54 Cost of Repair

20 Discoveries 44 E. Finishing the Contract

21 Possession of the Site 44 55 Completion

22 Access to the Site 44 56 Taking Over

23 Instructions 44 57 Final Account

24 Disputes 44 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 45 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 46 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 46 F. Special Conditions of

30 Delays Ordered by The 46 63 Labour

Engineer 64 Compliance with labour

31 Management Meetings 47 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions

of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities

forming part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by

the Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to

execute, complete and maintain the Works till the completion of Defects

Liability Period. It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which

comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the

Work has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and

thereafter as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the

The Engineer is the person named in the Contract Data (or any other

competent person appointed and notified to the contractor to act in replacement of

the Engineer) who is responsible for supervising the Contractor, administering the

Contract, certifying payments due to the Contractor, issuing and valuing Variations

to the Contract, awarding extensions of time, and valuing the Compensations

Equipment is Contractor’s machinery and vehicles brought temporarily to

the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s

Letter of Acceptance.

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in

the Contract Data. The Intended Completion Date may be revised only by the

Engineer by issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface

conditions at the site.

Specifications means the Specifications of the works included in the Contract

and any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the

Contractor shall commence execution of the works. It does not necessarily coincide

with any of the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on the

Temporary Works are works designed, constructed, installed, and removed

by the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works are what the Contract requires the Contractor to construct, install,

and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male

also means female or neuter and the other way around. Heading have no

significance. Words have their normal meaning under the language of the

Contract unless specifically defined. The Engineer will provide instructions

clarifying queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to

the Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following

order of priority

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in

the Contract Data.

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide

contractual matters between the Employer and the Contractor in the role

representing the Employer.

5.1 The Engineer may delegate any of his duties and responsibilities to other

people after notifying the Contractor and may cancel any delegation after

notifying the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is

delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in

contract data, with the approval of the engineer but may not assign the

Contract without the approval of the Employer in writing. Subcontracting

shall not alter the Contractor’s obligations. Sub-contracting of supply or

specific items of work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for

the part of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors,

public authorities, utilities and the Employer between the dates given in the

Schedule of other Contractor. The Contractors shall as refer to in the Contract

Data, also provide facilities and services for them as described in the

Schedule. The employer may modify the schedule of other contractors and

shall notify the contractor of any such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated

in the Schedule or other personnel approved by the Engineer. The Engineer

will approve any proposed replacement of key personnel only if their

qualifications, abilities, and relevant experience are substantially equal to or

better than those of the personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of

the Contractor Staff or his work force stating the reasons the Contractor shall

ensure that the person leaves the Site within seven days and has no further

connection with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s

risks, and the Contractor carries the risks which these Contracts states are

Contractor’s risk.

11. Employer’s Risks

11.1 T h e employer is responsible for the excepted risks which are (a) in so far as

they directly affect the execution of the Works, the risks of war, hostilities,

invasion, act of foreign enemies, rebellion, revolution, insurrection or military

or usurped power, civil war, riot commotion or disorder (unless restricted to

the Contractor’s employees), and contamination from any nuclear fuel or

nuclear waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and

death which arise during and in consequence of the performance of the

Contract other than the excepted risks are the responsibility of the

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects

Liability Period, in the amounts and deductibles stated in the Contract data

for the following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to

the Engineer for the Engineer’s approval before the Start Date. All such

insurance shall provide for compensation to be payable in the types and

proportions of currencies required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificates

required, the Employer may affect the insurance which the Contractor should

have provided and recover the premiums the Employer has paid from

payments otherwise due to the Contractor or, if no payment is due, the

payment of the premiums shall be a debt due.

13.4 Alterations to the terms of an insurance shall not be made without the

approval of the Engineer.

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation

reports referred to in the Contract Data, supplemented by any information

available to the Bidder.

15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and

shall carry out the Works in accordance with the programme submitted by

the Contractor, as updated with the approval of the Engineer, and complete

them by the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the

proposed Temporary works to the Engineer, who is to approve them if they

comply with the Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for

design of the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the

Temporary works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary

or permanent work are subject to prior approval by the Engineer before their

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to

notify the engineer of such discoveries and carry out the Engineer’s

instructions for dealing with them.

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the

Employer is deemed to have delayed the start of the relevant activities and

this will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is

not handed over to the Contractor, then contractor/ Employer may fore-close

the contract. Contractor/Employer has to foreclose the work within 30 days

after lapse of 25%-time limit and after 30 days foreclosure option will be

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the

Engineer access to the Site, to any place where work in connection with the

Contract is being carried out or is intended to be carried out and to any place

where materials or plants are being manufactured/ fabricated/ assembled for

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to

works which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s

accounts and records relating to the performance of the Contractor and to

have them audited by auditors appointed by the Employer, if so required by

24.1 If the Contractor is of the view that a decision taken by the Engineer was

either outside the authority given to the Engineer by the Contract or that the

decision was wrongly taken, the decision shall be referred to

#Superintending Engineer of concerned Project Implementation Unit

(Higher Authority) within 14 days of the notification of the Engineer's

decision. If the issue is not resolved, any party can refer the matter for

conciliation within 15 days from the decision given by the #Superintending

Engineer of concerned Project Implementation Unit.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with

the decision of the #Superintending Engineer of Veraval Project

Implementation Unit, both the parties have to refer to the Chief

Engineer concern for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied

with the decision of the #Superintending Engineer of Veraval Project

Implementation Unit, both the parties have to refer to the #Secretary,

Roads & Building Department, Government of Gujarat for the

conciliation process.

If the dispute is not resolved through the conciliation process, he may refer

the dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If

the Contractor fails to refer a claim / dispute to the Higher Authority within

14 days of the notification of the Engineer's decision, the Contractor shall not

be entitled to any additional payment/claim if he doesn’t follow the above

sequence in stipulated time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to the

Engineer for approval a Programme showing the general methods,

arrangements orders, and timing for all the activities in the works along with

monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual

progress achieved on each activity and the effect of the progress achieved on

the timing of the remaining work including any changes to the sequence of

the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated

programme at intervals no longer than the period stated in the Contract data.

If the Contractor does not submit an updated programme within this period,

the Engineer may withhold the amount stated in the Contract data from the

next payment after the date on which the overdue programme has been

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to the

Engineer again at any time. A revised programme is to show the effect of

Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation

Event occurs or a Variation is issued which makes it impossible for

completion to be achieved by the Intended Completion Date without the

Contractor taking steps to accelerate the remaining work and which would

cause the Contractor to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking the Engineer for a

decision upon the effect of a compensation event or Variation and submitting

full supporting information. If the Contractor has failed to give early warning

of a delay or has failed to cooperate in dealing with a delay, the delay by this

failure shall not be considered in assessing the new Intended Completion

28.3 The Engineer shall within 14 days of receiving full justification from the

contractor for extension of Intended Completion Date refer to the Employer

his decision. The employer shall in not more than 21 days communicate to the

engineer the acceptance or otherwise of the Engineer’s decision. If the

employer fails to give his acceptance, the Engineer shall not grant the

extension and the contractor may refer the matter under Clause

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any

activity within the works.

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a

management meeting. The business of a management meeting shall be to

review the plans for remaining work and to deal with matters raised in

accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to

provide copies of his record to those attending the meeting and to the

Employer. The responsibility of the parties for actions to be taken is to be

decided by the Engineer either at the management meeting or after the

management meeting and stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific

likely future events or circumstances that may adversely affect the quality of

the work, increase the Contract price or delay the execution of works. The

Engineer may require the contractor to provide an estimate of the expected

effect of the future event or circumstance on the contract price and

completion date. The estimate is to be provided by the Contractor as soon as

reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering

proposals for how the effect of such an event or circumstance can be avoided

or reduced by anyone involved in the work and in carrying out any resulting

instruction of the Engineer.

C. QUALITY CONTROL

# 33. Identifying Defects/ Defect liability period

33.1 : Defect liability period: The contractor shall be responsible to make good and

remedy at his own expense any defect which may develop or may be noticed

before the period mentioned hereunder from the certified date of completion.

The Engineer in charge shall give the contractor a notice in writing about the

defects and the contractor shall make good the same within 15 days of receipt

of the notice. In the case of failure on the part of the contractor, the Engineer-

in-charge may rectify or remove or re-execute the work at the risk & cost of

the contractor. The Engineer-in-charge shall be entitled to appropriate the

whole or any part of the amount of security deposit towards the expenses, if

any, Incurred by him in rectification, removal or re-execution. The Defects

Liability period shall be as under….

(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall

be 3 Months from the certified date of completion.

(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount put

tender), the period shall be 12 (Twelve) months from the certified date of

completion or one monsoon, whichever is later.

(c) For major projects costing more than Rs. 1 crore, the period shall be

Months from the certified date of completion which should include three

(d) For original building works the defect liability period will be 4 years or elapse

of 4 monsoon period from the certificate date of Completion. Whichever is

For the purpose of deciding the monsoon period, the 30th September shall be

treated as the last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009,

PRCH/102013(2976) 2759-N, dated 27/05/2013 and Circular

No.TNC/10/2016/Clause 17A (Correction/ (1)C Dated 12/05/2016]

33.2 Free maintenance guarantee period for works of Pacca Stacking Plateform

Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year

from the date of completion.

(b) In case of Plateform work widening of the road/strengthening of the

road/bridge, the contractor shall have to give Four years free maintenance

guarantee from the certified date of completion. During this period the

contractor shall visit the site every six months along with the concerned

Section Officer / Deputy Executive Engineer and will examine the work

already carried out in this contract like Plateform, road work, jungle

cutting, side shoulders, side gutter, road furniture, patta etc. and will

prepare Km. wise inspection report duly signed by all concerned and any

defect observed shall be done within 15 days by the contractor at his risk

and cost as per the direction of Engineer in charge. The contractor needs

to do videography of these visits and require to submit at the time of

release of FMG. If B.T. the surface during the maintenance period of

years is worn out then agency shall have to provide renewal coating as per

tender item as directed by the Engineer-in- charge. The amount equivalent

to 5% of each running bill shall be withheld and will be released after the

free maintenance guarantee period (i.e. 4 years) is over.

However, this amount shall be released against fixed deposit or bank

guarantee pledged in the name of Executive Engineer after completion

certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates

under no circumstances shall exceed the allowable limit set forth in the

relevant clause for the material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall be

withheld till the miscellaneous items like earthwork in embankment /

cutting for side shoulders, side gutters, kilometer / indicator / guard

stones, sign boards etc. are completed in all respect by the contractor.

After completion of the miscellaneous items, the above said 2% withheld

amount shall be released.

(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done as

per Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work

costing more than Rs. 5.00 Crore.

(4) Setting up of adequate laboratory & deployment of quality engineers.

The contractor shall have to set up the laboratory with adequate

equipment. Till the setting up of adequate laboratory is completed &

reported of this to the engineer (subject to due verification by engineer’s

representative) by contractor in writing, Rs.2,00,000/- shall be withheld.

The qualified quality Engineer shall be deployed exclusively for this

contract by the contractors. If quality Engineer is not deployed by

contractor within one month after the date of work order, the amount

equivalent to Rs.20,000 per month shall be recovered till the actual

deployment of quality engineer. The amount so recovered towards the

deployment of quality engineers shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.:

RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own

risk and cost, the existing lane(s) of the road so that the traffic worthiness

and safety thereof are at no time materially inferior as compared to their

condition 10 (ten) days prior to the date of the Agreement, and shall

undertake the necessary repair and maintenance works for this purpose;

provided that the Contractor may, at his cost, interrupt and divert the flow

of traffic if such interruption and diversion is necessary for the efficient

progress of works and conforms to Good Industry Practice; provided

further that such interruption and diversion shall be undertaken by the

Contractor only with the prior written approval of the Executive Engineer

which approval shall not be unreasonably withheld. For the avoidance of

doubt, it is agreed that the Contractor shall at all times be responsible for

ensuring safe operation of the road.

33.3 The Engineer shall check the Contractor’s work and notify the Contractor of

any defects that are found. Such checking shall not affect the Contractor’s

responsibilities the Engineer may instruct the Contractor to search for a

Defect and to uncover and test any work that the Engineer considers may

34.1 If the engineer instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that

it does, the Contractor shall pay for the test and any samples. If there is no

defect the test shall be a Compensation Event.

34.2 #1% of the amount of work done should be deducted from R.A. Bill of the

contractor for testing the quality of material workmanship, irrespective of

actual charges. The amount for testing the quality of material workmanship

will be boarn by contractor.

34.3 Agency has to establish testing laboratory on site for the various test to be

carried out in the work for this purpose agency shall construct a pukka

laboratory building with all facility on site at location specified by the

engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end

of the defects Liability Period, which begins at Completion and is defined in

the contract data. The Defects Liability Period shall be extended for as long as

Defects remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified

defect within the length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the

Engineer’s notice, the Engineer will assess the cost of having the Defect

corrected, and the Contractor will pay this amount.

D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is

paid for the quantity of the work done at the rate in the Bill of Quantities for

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the

original specifications , drawings, designs and instructions that may appear to

him to be necessary or advisable during the progress of the work and the

contractor shall be bound to carry out the work in accordance with any

instruction in this connection which may be given to him in writing signed by

the Engineer and such alteration shall not invalidate the contract and any

additional work which the contractor may be directed to do in the manner

above specified as part of the work shall be carried out by the contractor on

the same conditions in all respects on which he agreed to do the main work

and at the same rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the

tender by more than 130%, the contractor will be paid for the quantity in

excess of 130%, at the rate entered in the SOR of the year during which the

excess in quantity is first executed.

39.1 All Variations shall be included in updated programmes produced by the

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate

is specified in this contract, then such class of work shall be carried out as

(i) At the rate derived from the item within the contract which is comparable to

the one involving additional or altered class of work; where there are more

than one comparable items, the item of the contract which is nearest in

comparison with regard to class or classes of the work involved shall be

selected and the decision of the Superintending Engineer of concerned Project

Implementation Unit as to the nearest comparable item shall be final and

binding on the contractor.

(ii)If the rate cannot be derived in accordance with (i) above, such class of works

shall be carried out at the rate entered in the Schedule of Rates of the division

for the year in which the tender was received, increased or decreased by the

percentage by which the tender amount is more or less as compared to the

amount arrived at the rates in the “Schedule of Rates” of the Division in the

year in which the tender was received. If the Schedule of rates of the Division

does not contain all the items, the percentage increase or decrease of the

tender shall be calculated considering such items which were included in the

“Scheduled Rates” of the division for the year and for materials consumed on

such item the rate to be charged would be the basic rate taken into account

for fixing the rate in S.O.R. referred to above.

If it is not possible to arrive at the rate from (i) and (ii) above, such class of

work shall be carried out at the rate decided by the competent authorities on

the basis of detailed rate analysis after hearing the contractor before a

committee of two Superintending Engineers- Superintending Engineer

(Civil)- Head Quarter circle and Superintending Engineer (Civil)- Project

Implementation Unit.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule

of Rates” of the Division is ordered to be carried out before the rate is agreed

upon, then the contractor shall within seven days of the date of receipt by him

of the order to carry out the work, inform the Engineer-in-charge of the rate,

which it is his intention to charge for such class of work and if the Engineer in

charge does not agree to this rates, he shall by notice in writing be at liberty

to cancel his order to carry out such class of work and arrange to carry it out

in such manner as he may consider it advisable, provided always that if the

contractor shall commence work or incur any expenditure in regard thereof

before the rates shall have been determined as lastly herein before

mentioned, then in such cases he shall only be entitled to be paid in respect of

the work carried out or expenditure incurred by him prior to the date of the

determination of the rate as aforesaid according to such rate or rates as shall

be fixed by the Engineer-in-charge. In the event of the dispute, the decision of

the Superintending Engineer of the Circle shall be final.

Where, however, the work is to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by

the competent authority, the alternation above referred to shall be within the

scope of such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the

proportion that the increase in the cost occasioned by alterations bears to the

cost of the original work and the certificate of the Engineer-in-charge as to

such proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer

with an updated cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the

estimated value of the work completed less the cumulative amount certified

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days

and certify the amount to be paid to the Contractor after taking in to account

any credit or debit for the month in question in respect of materials for the

works in the relevant amounts and under conditions set forth in sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the

items in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or

reduce the proportion of any item previously certified in any certificate in the

light of later information

43.1 Payments shall be adjusted for deductions for advance payments, retention,

other recoveries in terms of the contract and taxes at source, as applicable

under the law. The Employer shall pay the Contractor the amounts certified

by the Engineer within 28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract

to the Contractor will be made by the Employer. Hence, it is the responsibility

of the contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be

paid by the Employer and shall be deemed covered by other rates and prices

in the Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused by the

(a) The Employer does not give access to a part of the Site by the site

Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being

completed beyond the Intended Completion Date then Authority will approve

EOT with eligible contractual price escalation.

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on

due date of bid submission except GST. However, any subsequent changes in

the tax structure by Government after due date of bid submission will be

compensated (+/-) on availability or submission of actual documentation.

Contractor will have to intimate Engineer regarding changes occurred in the

tax structure after bid submission. If the contractor fails to provide such

information and if any financial obligation may arise due to change in tax

structure, same will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of

labour, materials, fuels and lubricants in accordance with the following

principles and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date

given in the contract data up to end of the initial intended completion date

or extensions granted by the Engineer and shall not apply to the work

carried out beyond the stipulated time for reasons attributable to the

(b) The price adjustment shall be determined during each month from the

formula given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the amount of

secured advance granted, if any, during the month less the amount of secured

advance recovered, if any during the month. It will exclude value for works

executed under variations for which price adjustment will be worked separately

based on the terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the

contractor is not covered by the provisions of this or other clause in the

contract, the unit rates and prices included in the contract shall be deemed to

include amounts to cover the contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the

proportion stated in the Contract Data until Completion of the whole of the

48.2 On Completion of the whole of the Works half the total amount retained is

48.2 On Completion of the whole of the Works half the total amount retained is

repaid to the Contractor and half when the Defects Liability Period has passed

and the Engineer has certified that all Defects notified by the Engineer to the

Contractor before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention

money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money

deducted by the Employer under the provision of this clause, Employer shall

consider the said request of the Contractor provided that the refund

hereunder shall be made in tranches of not less than 1% (One Percent) of the

Contract Price and Contractor furnishes an irrevocable and unconditional

Bank guarantee for an equal amount substantially in the format of Bank

Guarantee for Performance Guarantee enclosed with SBD and valid up to

day beyond the scheduled / extended Defects Liability Period. On completion

of the whole works, the contractor has however an option to submit a fresh

irrevocable and unconditional Bank Guarantee for an amount equal to 5% of

the total value of work executed substantially in the format of Bank Guarantee

for Performance Guarantee enclosed with SBD and valid up to 60 days beyond

the Defect Liability Period and yet refund the Retention Money Bank

Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per

day stated in the Contract Data for each day that the Completion Date is later

than the Intended Completion Date (for the whole works or the milestone as

stated in the contract data). The total amount of liquidated damages shall not

stated in the contract data). The total amount of liquidated damages shall not

exceed the amount defined in the Contract Data. The Employer may deduct

liquidated damages from payment due to the Contractor. Payment of

liquidated damages does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have

been paid, the Engineer shall correct any overpayment of liquidated damages

by the Contractor by adjusting the next payment certificate. The Contractor

shall not be entitled for any interest on the over payment calculated from the

date of payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in

the tender, then the contractor shall pay to the employer the relevant sum

stated in the Contract Data as Liquidated damages for such default and not as

penalty for everyday or part of day which shall elapse between relevant time

for completion and the date stated in the taking over certificate of the whole

of the works on the relevant section, subject to the limit stated in the contract

The employer may, without prejudice to any other method of recovery

deduct the amount of such damages from any monies due or to become due to

the contractor. The payment or deduction of such damages shall not relieve

the contractor from his obligation to complete the works on from any other of

his obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable

any Section, a Taking Over Certificate has been issued for any part of the

Works or of a Section, the liquidated damages for delay in completion of the

remainder of the Works or of that Section shall, for any period of delay after

the date stated in such Taking-Over-Certificate, and in the absence of

alternative provisions in the Contract, be reduced in the proportion which the

value of the part so certified bears to the value of the whole of the Works or

Section, as applicable. The provisions of this Sub-clause shall only apply to the

rate of liquidated damages and shall not affect the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior to the

intended Completion Date prescribed in Contract Data the Employer shall pay

to the contractor a sum stated in Contract Data as bonus for every completed

month but subjected to maximum amount as stated in Contract Data;

which shall elapse between the date of completion of all items of works as

stipulated in the contract, including variations ordered by the Engineer and

the time prescribed in Clause

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time

limit of the works is equal or more than 6 months. The bonus would be paid

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be

Recorded in writing) to the Contractor of the amounts stated in the Contract

Date by the date stated in the Contract Date, against provision by the

Contactor of an Unconditional Bank Guarantee in a form and by a bank

acceptable to the Employer in amounts and currencies equal to be at least

110% of the advance payment. The guarantee shall remain effective until the

Advance payment has been repaid, but the amount of the guarantee shall be

progressively reduced by the amounts repaid by the Contractor. The

Mobilization advance would be deemed as interest bearing advance at an

interest rate of 10 % to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment,

plant and Mobilization expenses required specifically for execution of the

Works. The Contractor shall demonstrate that advance payment has been

used in this way by supplying copies of invoices or other documents to the

51.3 The advance payment shall be repaid by deduction proportionate amount

from payments otherwise due to the Contractor, following the schedule of

completed percentages of the Works on a payment basis. No account shall be

taken of the advance payment or its repayment in assessing valuations of

work done, variations, price adjustments, Compensation Events, or

Liquidated damages.

52.1 The performance Security (including additional security for unbalanced bids)

shall be provided to the Employer no later than the date specified in the

Letter of Acceptance and shall be issued in an amount and form and by a bank

or surety acceptable to the Employer, and denominated in Indian Rupees. The

performance Security shall be valid until a date 60 days from the certified

date of the project and additional security for unbalanced bids shall be valid

until a date 28 days from the date of issue of the certificate of completion.

Performance and Additional Performance Security shall become

refundable/releasable within 15 days after project certified completion date

subject to fulfillment of contractual obligation and settlement of alldues and

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be

remedied by the Contractor at the Contractor’s cost if the loss or damages

arises from the Contractor’s acts or omissions.

E. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion

of the works and the Engineer will do so upon deciding that the work is

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the

Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the

total amount that the Contractor considers payable as full and final settlement

total amount that the Contractor considers payable as full and final settlement

of all claims under the Contract for items before the end of the Defects

Liability Period. The Engineer shall issue a Defect Liability Certificate and

certify any final payment that is due to the Contractor within 56 days of

receiving the Contractor's account if it is correct and complete. If it is not, the

Engineer shall issue within 56 days a schedule that states the scope of the

corrections or additions that are necessary. If the Final Account is still

unsatisfactory after it has been resubmitted, the Engineer shall decide on the

amount payable to the Contractor and issue a payment certificate, within

days of receiving the Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses

and savings in final account is observed, the Engineer/Employer shall be at

liberty to restrict the final payment of BOQ items to the lowest amount

evaluated of the bids considering the final quantities and the rates quoted

including the rebates if any. Payment of variation items shall however be

made at the rates approved by the Employer, within 90 days from the

physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are

required, the Contractor shall supply them by the dates stated in the Contract

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates

stated in the Contract data, or they do not receive the Engineer’s approval, the

Engineer shall withhold the amount stated in the Contract Data from

payments due to the Contractor.

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party

causes a fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the

1. The contractor stops work for 28 days when no stoppage of work is

shown on the current programme and the stoppage has not been

authorized by the Engineer

2. The Engineer instructs the Contractor to delay the progress of the Works

and the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it

within a reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of

days for which the maximum amount of liquidated damages can be paid as

defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt

or fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the

offering, giving, receiving or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract execution.

“Fraudulent practice” means a misrepresentation of facts in order to influence

a procurement process or the execution of a contract to the detriment of the

borrower, and includes collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the Borrower of the benefits of free and open

59.3 When either party to the Contract gives notice of a breach of contract to the

Engineer for a cause other than those listed under Sub Clause 59.2 above, the

Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by

the Contractor, the Engineer shall issue a Certificate for the value of the work

done less advance payments received up to the date of the issue of the

Certificate, less other recoveries due in terms of the contract, less taxes due to

deducted at source as per applicable law and less the percentage to apply to

the work not completed as indicated in the Contract data. Additional

Liquidated Damages shall not apply. If the total amount due to the Employer

Liquidated Damages shall not apply. If the total amount due to the Employer

exceeds any payment due to the Contractor the difference shall be a debt

payable to the Employer.

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a

certificate for the value of the work done, the cost of balance material brought

by the contractor and available at site, the reasonable cost of removal of

equipment, repatriation of the Contractor’s personnel employed solely on the

works, and the Contractor’s cost of protecting and securing the Works and

less advance payment received up to the date of the certificate, less other

recoveries due in terms of the contract and less taxes due to deducted at

source as per applicable law.

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because

of a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event

entirely outside the control of either the Employer or the Contractor the

Engineer shall certify that the Contract has been frustrated. The Contractor

shall make the Site safe and stop work as quickly as possible after receiving

this certificate and shall be paid for all work carried out before receiving it

and for any work carried out afterwards to which commitment was made.

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make

his own arrangements for the engagement of all staff and labour, local or

other, and for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the

Engineer a return in detail, in such form and at such intervals as the Engineer

may prescribe, showing the staff and the numbers of the several classes of

labour from time to time employed by the Contractor on the site and such

other information as the Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub-

contractor shall abide at all times by all existing labour enactments and rules

made thereunder, regulations, notification and bye laws of the State or central

Government or local authority and any other labour law (including rules),

regulations, bye laws that may be passed or notifications that may be issued

under any labour law in future either by the State or the Central Government

or the local authority. Salient features of some of the major labour laws that

are applicable to the construction industry are given below. The Contractor

shall keep the Employer indemnified in case any action is taken against the

Employer by the competent authority on account of contravention of any of

the provisions of any Act or rules made thereunder, regulations or

notifications including amendments. If the Employer is caused to pay or

reimburse, such amounts as may be necessary to cause or observe, or for

observance of the provisions stipulated in the notifications/bye

laws/Acts/Rules/regulations including amendments, if any, on the part of the

Contractor, the Engineer/employer shall have the right to deduct any money

due to the Contractor including his amount of performance security. The

Employer/Engineer shall also have the right to recover from the Contractor

any sum required or estimated to be required for making good the loss or

damage suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be

treated as the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923: - The Act provides for compensation in

case of injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972: - Gratuity is payable to an employee under the

Act on satisfaction of certain conditions on separation if an employee has

completed 5 years service or more on death, the rate of 15 days wages for every

completed year of service. The Act is applicable to all establishments employing

10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952: - The Act Provides for

monthly contributions by the employer plus workers @ 10% or 8.33% The

benefits payable under the Act are:

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951: - The Act provides for leave and some other

benefits to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970: The Act provides for

certain welfare measures to be provided by the Contractor to contract labour and

in case the Contractor fails to provide, the same are required to be provided, by

the Principal Employer by Law. The principal Employer is required to take

Certificate of Registration and the Contractor is required to take license from the

designated Officer. The Act is applicable to the establishments or Contractor of

Principal Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948: - The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if

the employment is a scheduled employment. Construction of Building, Roads, and

Runways are scheduled employment.

G) Payments of wages Act 1936: - It lays down as to by what date the wages are to

be paid, when it will be paid and what deductions can be made from the wages

of the workers.

H) Equal remunerations Act 1979: - The Act provides for payment of equal

wages for work of equal nature to Male and Female workers and for not making

discrimination against female employees in the matter of transfer, training and

promotions etc.

I) Payments of Bonus Act 1965: - The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual

bonus subject to a minimum of 8.33% of wages and maximum of 20 % of wages

to employees drawing Rs. 3500/- per month or less. The bonus to be paid to

employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be

worked out by taking wages as Rs. 2500/- per month only. The Act does not

apply to certain establishments. The newly set-up establishments are exempted

for five years in certain circumstances. Some of the State Governments have

reduced the employment size from 20 to 10 for the purpose of applicability of

J) Industrial Disputes Act 1947: - The Act lays down the machinery and

procedure for resolutions of Industrial disputes, in what situations a strike or

lock-out becomes illegal and what are the requirements for laying off or

retrenching the employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946: - It is applicable to all

establishments employing 100 or more workmen (employment size reduced by

some of the State and Central Government to 50). The Act provides for laying

down rules governing the conditions of employment by the Employer on

matters provided in the Act and get the same certified by the designated

L) Trade Unions Act 1926: - The Act lays the procedure for registration of trade

unions of workmen and employers. The Trade Unions registered under the Act

have given certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986: - The Act prohibits

employment of children below 14 years of age in certain occupations and

process and provides for regulation of employment of children in all other

occupations and processes. Employment of Child labour is prohibited in Building

and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions

of service) Act 1979:- The Act is applicable to an establishment which employs

5 or more inter-state migrant workmen through an intermediary (who has

recruited workmen in one state for employment in the establishment situated in

another state).The inter-state migrant workmen, is an establishment to which

this Act becomes applicable, are required to be provided certain facilities such as

housing, medical aid, traveling expenses from home upto the establishment and

O) The Building and Other Construction workers (Regulation of employment

and Conditions of Service) Act 1996 and the Cess Act of 1996: - All the

establishments who carry on any building or other constructions work and

employ 10 or more workers are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of

the cost of construction as may be modified by the government. The Employer of

the establishment is required to provide safety measures at the Building or

construction work and other welfare measures, such as canteens, First Aid

facilities, Ambulance, Housing accommodations for workers near the workplace

etc. The Employer to whom the Act applies has to obtain a registration

certificate from the Registering Officers appointed by the Government.

P) Factories Act 1948: - The Act lays down the procedure for approval of plans

before setting up a factory, health and safety provisions, welfare provisions,

working hours, annual earned leave and rendering information regarding

accidents or dangerous occurrences to designated authorities. It is applicable to

premises employing 10 persons or more with aid of power or 20 or more

persons without the aid of power engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the contractor

and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from

time to time shall be applicable.

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental management

plan for best energy use, waste management, the reduction of pollution as in

EMS (Environmental Management system) ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to Superintending

Engineer of concerned Project Implementation Unit (Higher Authority)

within 14 days of the notification of the Engineer's decision. If the issue is not

resolved, any party can refer the matter for conciliation within 15 days from

the decision given by the #Superintending Engineer of concerned Project

Implementation Unit.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the Superintending Engineer of concerned Project

Implementation Unit, both the parties have to refer to the #Chief

Engineer concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied

with the decision of the Superintending Engineer, both parties have to

refer to the #Secretary, Roads & Building Department, Government of

Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation process,

contractor may refer the dispute to Gujarat Public Works Contract Dispute

Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the

Higher Authority within 14 days of the notification of the Engineer's

decision, the Contractor shall not be entitled to any additional

payment/claim if he doesn’t follow the above sequence in stipulated time.

However, during such period, he would not stop the work in any case.

Clause Reference With

respect To section

Item marked “N/A” do not apply to this Contract.

1. The Employers is [CL.1.1]

Name: Gujarat Maritime Board, Gandhinagar

Address: Sagar Bhawan, Opp. Air Force, Sector 10 A, Gandhinagar-

Name of authorized Representative (will be intimated later)

2. The Engineer is E x e c u t i v e E n g i n e e r ( C i v i l ) , Porbandar

Name of Authorized Representative: …………………………

3. The Defects Liability Period is 36 Months from the certified date of [CL.1.1&33]

completion which should include three monsoons.

4. The Start Date shall be 1st days for the date of issue of the Notice [CL.1.1]

to proceed with the work.

5. The Intended Completion Date for the whole of the works is

08 -Eighth Months after start of work with the following

Milestone dates: [CL.2.2& 49.1]

Physical works to be completed Period from the start

Milestone 1 i.e. 25 % 60 days.

Milestone 2 i.e. 50 % 120 days.

Milestone 3 i.e. 75 % 180 days.

Milestone 4 i.e. 100 % 240 days

6. The Site is located at Okha. [CL.1.1]

7. The name and identification number of the Contract is: [CL.1.1]

The works consist of Providing Pacca Stacking Platform From

Chinage 0 to 80m and 230 to 320m At Port Okha with items as per

B.O.Q. The works shall, inter alia, include the following, as Specified or

Site clearance; setting – out and layout; widening of existing

carriageway and strengthening including camber corrections;

construction of new road/ Parallel service road; bituminous

pavements remodeling/construction of Junctions, intersections,

bus bays, lay-bays; supplying and placing of drainage Channels,

flumes, guard posts and guard other related items;

construction/extension of cross drainage works, bridge,

approaches and other related stones; protective works for

roads/bridge; all aspects of quality assurance of various

components of the works; rectification of The defects in the

completed works during the Defects Liability Period; submission

of “As- built’’ drawings and any other related documents; and

other item of work as may be required to be carried out for

completing the work in accordance with the drawings and the

provisions of the contract and to ensure safety.

(B) Bridge Works

Site clearance; setting out, provision of foundations, piers abutments

and bearing; prestressed/reinforced cement concrete superstructure;

wearing coat, hand railings, expansion joints, approach slabs, drainages

spouts/ downtake pipes, arrangements for fixing light posts, water

mains, utilities etc; provision of suitably designed protective works;

providing wing/return walls; provision of road markings, road signs

etc.; all aspects of quality assurance; clearing the site and handing over

the works on completion; rectification of the defects during the Defects

Liability Period and submission of “As-built” drawings and other

related documents; and other items of work as may be required to be

carried out for completing the works in accordance with the drawings

and the provisions of the contract and to Insure safety

(C) Other Items (Providing Pacca Stacking Platform From Chinage 0 to [CL.1.1]

80m and 230 to 320m At Port Okha)

Any Other Items as required to fulfill all contractual obligations as per the Bid

documents. [CL.2.3(9)]

10. The following documents also form part of the Contract:

As per clause 2-3 - Addendum/ Corrigendum/ undertaking given by

contractor, if any

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death [CL13]

is Rs. 5 lakhs per occurrence with the number of occurrences limited

to four. After each occurrence, the contractor will pay an additional

premium necessary to make insurance valid for four occurrences

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be the date of the issuance of work order [CL.21]

19. The period for submission of programme for approval of the engineer [CL. 27.1]

shall be 21 days from the issue of Letter of Acceptance.

20. The period between program updates will be 30 days. [CL.27.3]

21. The amount to be withheld for late submission of an updated [CL. 27.3]

programme shall be Rs. 1 lakhs

22. The following events shall also be Compensation Events [CL. 44]

Substantially adverse ground conditions encountered during the course of

execution of work not provided for in the bidding document.

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring

additional mobilization by the contractor, e.g. ordinary soil

to rock excavation,

(iii) Removal of unsuitable material like marsh, debris dumps,

etc. not caused by the contractor.

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii)Presence of historical, archeological or religious structures,

monuments interfering with the works

(viii) Restriction of access to ground imposed by civil, judicial, or

military authority

23. The currency of the Contract is Indian Rupees [CL. 46]

24. The formula (e) for adjustment of prices are as under: [CL.47]

 If any of the commodities like Cement, Steel or Bitumen are not

found applicable in a work, the weight component of that

commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as

indicated in SBD for the purpose of Price Adjustment} shall be

clubbed with the weight component of ‘Other Material’ (Pm), such

that the gross % weight of the components shall remain as 100% .

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to

labour shall be paid in accordance with the following formula:

VL = Increase or decrease in the cost of work during the

month under consideration due to changes in rates for

L0 = The consumer price index for industrial workers for the

State on 28 days preceding the scheduled date of

opening of technical Bids as published by Labour

Bureau, Ministry of Labour, Government of India

Li = The consumer price index for industrial workers for the

State for the month under consideration as published by

the Labour Bureau, Ministry of Labour, Government of

Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of

cement procured by the contractor

Vc = Increase or decrease in the cost of work during the

month under consideration due to changes in rates

C0 = The all India wholesale price index for Ordinary

Portland Cement on 28 days preceding the

scheduled date of opening of technical bid as

published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Ci = The all India average wholesale price index for Ordinary

Portland Cement for the month under consideration as

published by Office of the Economic Adviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the

contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under consideration due

to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products

Rebars) on 28 days preceding the date of opening of Bids as published by the

Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long

Products Rebars) for the month under consideration as published by

Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long

products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in

accordance with the following formula

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest

centre on the day 28 days prior to the scheduled date of opening of

Bi = The official price of bitumen of IOC depot at the nearest center:

 For the first 15 days of the month under consideration, the

price declared on the 1st day of that month.

 For the remaining days of the month under consideration, the

rate declared on the 16th day of that month.

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and

lubricant) shall be paid in accordance with the following formula

Vf = Increase or decrease in the cost of work during the month under consideration

due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing

consumer pumps of IOC at the nearest centre on the day 28 prior to the date

of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of IOC at

the nearest centre for the 15th day of the month of the under consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has been

chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and

Machinery spare procured by the Contractor shall be paid in

accordance with the following formula

Vp= Increase or decrease in the cost of work during the month under consideration

due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts

has been chosen to represent the Plant and Machinery Spares group

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials

other than cement, steel, bitumen and POL procured by the contractor

shall be paid in accordance with the following formula

Vm = Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than cement,

steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on

days preceding the scheduled date of opening of technical Bids, as

published by the Office of the Economic Adviser, Department for

Promotion of Industry and Internal Trade, Ministry of Commerce

Mi= The All India wholesale price index (all commodities) for the

month under consideration as published by the Office of the

Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than cement, steel,

bitumen and POL) of the work.

The following percentage will govern the price adjustment for the

entire contract:

6. Plant & Machinery Spares Pp .............................. 24.95%

25. The proportion of payments retained (retention money) shall be 6% {CL. 48}

from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49}

delay in completion of works (1/2000)th of the Initial contract

price, rounded off to the nearest

Thousand, per day. For sectional

Completion (wherever specified In item

6 of Contract data) (1/2000)th of initial

contract price for #5 km Section,

rounded off to the nearest thousand per

27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}

For delay in completion work Contract Price rounded off to

The nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early

completion of work shall be given as

per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}

Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.) Conditions to

i Mobilization 10% of the contract On submission of unconditional

Price Bank Guarantee. (to be drawn

before the end of 20% of the

contract period). The contractor may

furnish four bank guarantees of

% of each valid for the full period.

ii Equipment 90% for new and 50% of After equipment is brought to site

depreciated value for old (provided the Engineer is

equipment. Total amount satisfied That the equipment is

equipment. Total amount satisfied That the equipment is

will be subject to a required for performance of the

maximum of 5% of the contract) and on submission of

Contract Price unconditional Bank Guarantee for

amount of advance

iii Secured Deleted

Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after fulfillment

of the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim payments

certified by the Engineer under the Contract. Deduction shall commence in the next

Interim Payment Certificate following that in which the

total of all such payments to the Contractor has reached not less than 20 percent of the

Contract Price or 6 (six) months from the date of payment of first installment of advance,

whichever period concludes earlier, and shall be made at the rate of 20 percent

(collectively for both Mobilization Advance and Equipment Advance) of the

amounts of all Interim Payment Certificate until such time as the loan has been repaid,

always provided that the loan shall be completely repaid prior to the expiry of the

original time for completion pursuantto Clause 17 and

33. The securities shall be for the following minimum amounts equivalent {CL. 52}

As a percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs. …………….. (to be decided

after evaluation of the bid) as additional security in terms of ITB Clause

The standard form of Performance security acceptable to the Employer shall be an

unconditional Bank Guarantee of the type as presented in Section 8 of the Bidding

34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}

35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58}

are required within 28 days of the issue of certificate of completion of the whole

or section of the work, as the case may be.

36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by

the Date required is Rs............ Lakhs. N/A

37. The following events shall also be fundamentals breach of contract: {CL.59.2}

“The Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”

38. The percentage to apply the value of the work not completed representing {Cl 60}

the Employer’s additional cost for completing the Works shall be 20 per cent.

TECHNICAL SPECIFICATION

Material Specifications

General Specifications

Item Specifications

Cement consumption sheet

Material Specifications

1.1 Water quality for building construction shall conform to IS 456, Clause 5.4. It specifies

the requirements for water used in concrete mixing and curing to ensure structural

integrity and durability.

1.2 General Requirement: Water used for mixing and curing must be clean and free from

harmful amounts of oils, acids, alkalis, salts, sugar, organic materials, or other

substances that may be deleterious to concrete or steel.

1.3 Potability Benchmark: Water suitable for drinking is generally considered acceptable

1.4 Limits on Solids:

 Suspended matter: ≤ 2000 mg/l

 Inorganic solids: ≤ 3000 mg/l

 Organic solids: ≤ 200 mg/l

1.5 pH Value: Should not be less than

1.6 Permissible Limits for Specific Substances:

 Sulphates (as SO₄): ≤ 400 mg/l

 Chlorides (as Cl):

 ≤ 2000 mg/l for plain concrete

 ≤ 500 mg/l for reinforced concrete

 Alkalinity: ≤ 120 mg/l (as CaCO₃)

1.7 Field Test (Optional but Recommended)

A simple field test involves casting cubes with the proposed water and comparing their

28-day strength to cubes made with distilled water. The strength should not be less than

90% of the reference.

1.8 IS Codes to be adhered

 IS 456 – Code of Practice for Plain and Reinforced Concrete

 IS 3025 series – Methods of Sampling and Test (Physical and Chemical) for Water

 IS 10500 – Drinking Water Specification (used as a benchmark)

M-2. Building Lime.

2.1 Specification for Building Limes shall conform to IS 712. This standard covers the

classification, physical and chemical requirements, and methods of testing for building

limes used in construction works such as masonry, plastering, whitewashing, and soil

2.2 Classification of Lime

Class Description

A Eminently hydraulic lime used for structural purposes

B Semi-hydraulic lime used for masonry mortars, lime concrete and

plaster undercoat.

C Fatlime used for finishing coat in plastering, whitewashing, composite

mortars, etc, and with addition ofpozzolanie materials for masonry

D Magnesium/dolomitic lime used for finishing coat in plastering, white

E Kankarlimeused for masonry mortars.

2.3 Lime shall be available either in hydrated or quick form, except that of Classes A and E

whichs hall be supplied in hydrated form.

2.4 Physical Requirements as per table 2 of IS

2.5 Chemical Requirements table 1 of IS

 Available Lime Content: Measured as the sum of CaO and MgO.

 Insoluble Residue: Indicates the presence of non-reactive materials.

 Magnesium Oxide (MgO): Should be within permissible limits to avoid unsoundness.

2.6 Slaking and Storage

 Quicklime must be slaked before use.

 Slaking should be done on impervious platforms or in tanks.

 Lime must be stored in dry, weatherproof conditions to prevent premature setting.

2.7 Testing Standards: Testing shall be conducted as per IS 6932 (Parts 1 to 11), which

 Chemical composition

2.8 The following field tests for limes are to be carried out:

(1) A very rough idea can be formed about the type of lime by its visual examination

i.e. fat time bears pure white colour, lime in form of porous lumps of dirty while

colour indicates quick lime, and solid lumps are the unburnt lime stone.

(2) Acid tests for determining the carbonate content in lime. Excessive number of

impurities and rough determination of class of lime.

2.9 Storage shall comply with I.S. 712.The slaked lime shall be store in such a manner as to

permit easy access for proper inspection and in a suitable building to protect the lime

from the dampness and to minimize warehouse deterioration. Quicklime deteriorates

rapidly and, therefore should be used as quickly as possible. The slaked lime, if stored,

shall be kept in a weather proof and damp-proof shed with impervious floor and sides

to protect it against rain, moisture, weather and extraneous materials mixing with it.

All lime that has been damaged in any way shall be rejected and all rejected materials

shall be removed from site of work.

3.1 The cement speciifcations shall conform to IS 269 – Ordinary Portland Cement (OPC)

in 33, 43, and 53 grades.

3.2 Chemical Requirements

Property 33 Grade 43 Grade 53 Grade

Ratio of percentage of Min 0.66 Min 0.66 Min

Alumina to that of iron

Insoluble Residue, Max 5.0 Max 5.0 Max

percent by mass, Max

Magnesia (MgO) Max 6.0 Max 6.0 Max

Sulphuric Anhydride Max 3.5 Max 3.5 Max

Loss on Ignition Max 5.0 Max 5.0 Max

Ratio of percentage of 0.66 – 1.02 0.66 – 1.02 0.80 –

lime to percentage of

silica, alumina and

Total Alkalis (Na₂O + Max 0.6 Max 0.6 Max

3.3 Physical Requirements

Property 33 Grade 43 Grade 53 Grade

Fineness (m²/kg) Min 225 Min 225 Min

Setting Time Min 30 min Min 30 min Min 30 min

Setting Time (Final) Max 600 min Max 600 min Max 600 min

Compressive 33 Grade: 33 MPa at 43 Grade: 43 MPa at 53 Grade: 53 MPa at

Strength (MPa) 28 days 28 days 28 days

3.4 Sampling & Testing

 Sampling shall be carried out as per IS

 Tests shall conform to methods prescribed in relevant IS codes (IS 4031 series).

3.5 Packaging & Marking

 Cement shall be packed in PP woven laminated block bottom valve sacks

conforming to IS

 Each bag shall be marked with:

 Grade designation (33/43/53)

 Manufacturer’s name and trademark

 BIS Standard Mark (ISI certification)

 Cement supplied shall conform to IS 269:2015 and bear the BIS Certification Mark.

 Non-conforming material shall be rejected

3.7 Alternatively, as per the direction of Engineer Incharge the cement shall conform to IS

455 – Portland Slag Cement

Portland Slag Cement (PSC) shall be manufactured either by:

 Inter-grinding Portland cement clinker, granulated blast furnace slag, and gypsum,

 Blending Portland cement and finely ground granulated slag.

Slag content shall be not less than 25% and not more than 65% by mass of PSC.

3.8 Chemical Requirements

Property Limit (%)

Insoluble Residue Max

Magnesia (MgO) Max

Sulphur trioxide (SO₃) Max 2.5–3.0 depending on C3A content

Loss on Ignition Max 5.0 %

Chloride Content Max 0.05%

Slag Homogeneity : ±3% of declared slag addition

3.9 Physical Requirements

Property Requirement (IS 455:2015)

Fineness (m²/kg) Min 225 m3/Kg

Setting Time (Initial) Min 30 min

Setting Time (Final) Max 600 min

Compressive Strength (MPa) >= 16 MPa at 3days, ≥22 at 7 days, ≥33 at

Soundness (Le Chatelier) When tested by 'Le-Chatelier' method and

autoclave test described in IS 4031 (Part 3)

:, unaerated Portland slag cement shall not

have an expansion of more than 10 mm

percent respectively.

Autoclave Expansion Max 0.6%

3.10 Sampling & Testing

 Sampling shall be carried out as per IS 455:2015, Clause 5.1.1.

 Tests shall conform to methods prescribed in IS 4031 series.

 Optional transverse strength test may be agreed between purchaser and

3.11 Packaging & Marking

 Cement shall be packed in PP woven laminated block bottom valve sacks

conforming to IS

 Each bag shall be marked with:

 PSC designation

 Manufacturer’s name and trademark

 BIS Standard Mark (ISI certification)

3.12 Compliance

 Cement supplied shall conform to IS 455:2015 and bear the BIS Certification

 Non-conforming material shall be rejected.

M-4. White Portland Cement

4.1 White Portland Cement used in the works shall conform to IS 8042. The cement shall

be supplied in factory-sealed bags bearing the BIS Standard Mark. The contractor shall

produce manufacturer’s test certificates and, if required, samples shall be tested as per

IS 4031 series. Any cement not conforming to the above requirements shall be rejected

M-5. Coloured Cement

5.1 While IS 8042 governs White Portland Cement, which serves as the base for most

coloured cements, coloured cement is typically produced by adding inorganic

pigments (e.g., iron oxides, chromium oxide, cobalt compounds) to white cement. The

following IS codes are relevant:

IS code Title Relevance to Coloured Cement

IS 8042 Specification for White Base material for coloured cement

Portland Cement

IS 2116 Specification for Sand for Relevant for coloured mortar applications

Masonry Mortars

IS 15477 Specification for Applicable for coloured grouts in tiling and

Cementitious Grouts repair

IS 13801 Specification for Covers coloured concrete tiles used in paving

Checkered Cement

IS 12330 Specification for Sulphate Used when coloured cement is needed in

Resisting Portland aggressive environments

IS 269 Specification for Ordinary May be used as base in non-white coloured

Portland Cement cement formulations

5.2 The pigments Pigment Requirements

 Shall be inorganic, alkali-resistant, UV-stable, and non-reactive with cement

hydration products.

 Common pigments include:

 Iron oxide (red, yellow, black)

 Chromium oxide (green)

 Cobalt compounds (blue)

5.3 Pigments shall conform to relevant chemical and physical standards and be free from

deleterious materials.

5.4 Colourd cement shall be with white or gray Portland cement as specified in the item of

5.5 The Pigments used for colored cement shall be of approved quality and shall not

exceed 10% of cement used in the Mix. The mixture of pigment shall be properly

grounded to have a uniform colour and shade. The pigments shall have such

properties to provide for durability under exposure to sunlight and weather.

5.6 The pigment shall have the property such that it is neither affected by the cement nor

detrimental to it.

M-6. Fine Aggregate

6.1 Fine Aggregate shall conform to IS

 shall be natural sand, crushed stone sand, and manufactured sand used as fine

aggregates in concrete.

 shall be ensured aggregates are free from deleterious materials such as clay, silt,

organic impurities, and harmful chemicals.

All fine aggregates (coarse sand) used in concrete shall conform to IS 383. Sand shall be

clean, hard, durable, and free from deleterious materials. Grading shall conform to Zone I or

Zone II as specified. The contractor shall provide test certificates and, if required, samples

shall be tested as per IS 2386 series. Non-conforming material shall be rejected

6.2 Grading Requirements for Fine Aggregates: Fine aggregates are classified into four

grading zones (Zone I to Zone IV) based on particle size distribution. (Table 9 of IS

IS Sieve Size Zone I (%) Zone II (%) Zone III (%) Zone IV (%)

6.3 Physical Requirements

 Silt Content: Not more than 3% by weight (natural sand). IS 2386 (Part 1)

 Clay Lumps: Max 1% by weight. IS 2386 (Part 2)

 Organic Impurities: Sand should not contain harmful organic matter.

 Specific Gravity: Typically, 2.1-3.2

 Moisture Content: To be controlled during batching < 5%

6.4 Deleterious Materials (Limits)

 Coal, lignite: Max 1%

 Clay lumps: Max 1%

 Material finer than 75 µm IS sieve: Max 3% (natural sand), Max 15%

(manufactured sand)

 Chlorides and sulphates: Within permissible limits to avoid corrosion of

6.5 Sampling & Testing

 Sampling as per IS

 Tests as per IS 2386 (Parts I–VIII) for particle size, deleterious substances, and

M-7. Stone Dust or Crushed stone sand

7.1 Crushed stone sand shall conform to IS 383. It shall be obtained by crushing durable

rocks and shall meet the grading requirements for fine aggregates as specified in Table

9 of the standard. The material shall be free from deleterious substances and tested as

per IS 2386 series. Use of crushed stone sand is permitted subject to approval by the

Engineer-in-Charge.

7.2 Technical specifications

Parameter Requirement

Source Crushed hard stone

Grading Zones Must conform to Zones I–IV as per Table

Fineness Modulus Typically, between 2.2 and

Silt Content ≤ 3% by mass

Clay Content Should be minimal; excessive clay is not

Organic Impurities Must be within permissible limits

Soundness Must pass sodium/magnesium sulfate

soundness tests (IS 2386 Part V)

Water Absorption As per IS 2386 Part III

Specific Gravity As per IS 2386 Part III

Bulk Density As per IS 2386 Part III

Moisture Content To be determined before batching <5%

M-8. Stone Grit (Coarse Aggregate upto 10 mm size)

8.1 The specificaions shall conform to IS 383 – Stone Grit (Coarse Aggregate upto 10 mm

size as per table 7 of IS 383)

 Shall Covers crushed stone grit, gravel, and other coarse aggregates used in

 Shall have nominal sizes: 12.5 mm, 4.75 mm, 2.36 mm.

 Shall Ensures aggregates are clean, hard, durable, and free from deleterious

8.2 Grading Requirements (Nominal Sizes) (Table 7 of IS 383)

IS Sieve Size 12.5 mm

percent passing

8.3 Physical Requirements

 Aggregate Impact Value: ≤ 30% (general concrete), ≤ 45% (non-wearing

 Aggregate Crushing Value: ≤ 30%

 Flakiness Index: ≤25%

 Specific Gravity: 2.6–2.8 typical (Min-Max: 2.1 to 3.2)

 Water Absorption: ≤ 2%.

8.4 Deleterious Materials (Limits)

 Coal/lignite: Max 1%

 Clay lumps: Max 1%

 Material finer than 75 µm IS sieve: Max 3% (natural), Max 15% (manufactured)

 Chlorides & sulphates: Within permissible limits to prevent reinforcement

8.5 Sampling & Testing

 Sampling as per IS

 Testing as per IS 2386 (Parts I–VIII) for particle size, strength, and deleterious

8.6 All stone grit (coarse aggregate) used in concrete shall conform to IS 383:2016.

Aggregates shall be clean, hard, durable, and free from deleterious materials. Grading

shall conform to the nominal sizes specified. The contractor shall provide test

certificates and, if required, samples shall be tested as per IS 2386 series. Non-

conforming material shall be rejected

9.1 Cinder used as fill material or aggregate shall conform to IS 9142 and be free from

harmful organic matter, excessive ash, or unburnt particles. It shall be tested as per IS

2386 series and approved by the Engineer-in-Charge prior to useCinder is well burnt

furnace residue which has been fused or sintered into lumps of varying sizes.

9.2 Cinder used as fine aggregate in lime concrete shall conform to IS 2686. It shall be

classified as Class A, B, or C based on intended use, and tested for grading, sulphate

content, and loss on ignition. The material shall be free from deleterious substances

and approved by the Engineer-in-Charge

9.3 Cinder aggregates shall be well burnt furnace residue obtained from furnace using

only coal as fuel. It shall be clean and free from clay, dirt, wood ash or other

deleterious matter.

9.4 Cinder before usage shall conform to the below listed Indian Standards (IS).

 IS 2686: Specifies requirements for cinder to be used as a fine aggregate in lime

 IS 9142: Covers artificial lightweight aggregates, including cinder, intended for

manufacturing concrete masonry units

9.5 Sampling & Testing

 Sampling as per IS

 Testing as per IS 2386 series for particle size distribution, deleterious

substances, and physical properties

 Suitable for non-load-bearing walls, partition blocks, and insulating layers.

 Not recommended for structural concrete unless specifically approved and

M-10. Lime Mortar

10.1 Lime mortar shall be prepared as per IS 2250 using lime conforming to IS 712 and

sand conforming to IS

10.2 The mortar shall be mixed in the ratio as specified in the tender item specifcations

10.3 Lime mortar shall be mixed mechanically to ensure uniformity. the prepared lime

mortar shall be kept damp and may be used for upto 24 hours if protected from drying.

Workability and consisitency shall conform to IS 2250 requirements.

10.4 Mortar shall always be kept damp, protected from sun and rain till used up, covering

it by tarpaulin or open sheds. Material Storage shall be in accordance with IS:

M-11. Cement Mortar:

11.1 Cement mortar shall be prepared as per IS 2250 using cement conforming to IS

269/1489 and sand conforming to IS

11.2 The mortar shall be mixed in the ratio as specified in the tender item specifcations.

11.3 The mortar shall be mixed mechanically to ensure uniformity. The workability and

consisitency of mortar shall be adhered as per standard industry practice. Mortar shall

be mixed mechanically and used within 4 hours of preparation. Proper curing shall be

ensured for a minimum of 7 days.

11.4 Mortar shall always be kept damp, protected from sun and rain till used up, covering

it by tarpaulin or open sheds. Material Storage shall be in accordance with IS:

M-12. Stone Coarse Aggregate for Nominal Mix Concrete

12.1 The specificaions shall conform to IS 383 (Coarse Aggregate grading as per table 7)

 Shall Covers crushed stone and other coarse aggregates used in concrete.

 Shall have nominal sizes: 12.5 mm, 16 mm, 20 mm and 40 mm.

 Shall Ensures aggregates are clean, hard, durable, and free from deleterious

12.2 Grading Requirements (Nominal Sizes) (Table 7 of IS 383)

IS Sieve Size 40 mm 20 mm 16 mm 12.5 mm

Aggregate (%) Aggregate (%) Aggregate (%) Aggregate (%)

12.3 Physical Requirements

 Aggregate Impact Value: ≤ 30% (general concrete), ≤ 45% (non-wearing

 Aggregate Crushing Value: ≤ 30%

 Combined Elongation & Flakiness Index: ≤40%

 Specific Gravity: 2.6–2.8 typical (Min-Max: 2.1 to 3.2)

 Water Absorption: ≤ 2%.

12.4 Deleterious Materials (Limits)

 Coal/lignite: Max 1%

 Clay lumps: Max 1%

 Material finer than 75 µm IS sieve: Max 3% (natural), Max 15% (manufactured)

 Chlorides & sulphates: Within permissible limits to prevent reinforcement

Note: Prefreably igneous rocks such as granite rocks with accepatable properties as

per IS 383 shall be used as coarse aggregate.

12.5 Sampling & Testing

 Sampling as per IS

 Testing as per IS 2386 (Parts I–VIII) for particle size, strength, and deleterious

12.6 All stone coarse aggregate used in concrete shall conform to IS 383. Aggregates shall

be clean, hard, durable, and free from deleterious materials. Grading shall conform to

the nominal sizes specified. The contractor shall provide test certificates and, if

required, samples shall be tested as per IS 2386 series. Non-conforming material shall

M-13. Balk Trap or Equivalent Hard Stone Coarse.

13.1 Aggregate for Design Mix Concrete: Coarse aggregate shall be of machine crushed

stone of black trap or equivalent hard stone and be hard strong dense, durable clean

and free from skin and coating likely to prevent proper adhesion of mortar.

13.2 The aggregates shall generally be cubical in shape. Unless special stones of

particular quarries are mentioned, aggregates shall be machine crushed from the best,

black trap or equivalent hard stones as approved. Aggregate shall have no deleterious

reaction with cement.

13.3 The necessary tests as specified in I.S. 383 and I.S. 456 & IS 2386 shall have to be

carried out to ensure the acceptability of the material.

13.4 If aggregate is covered with dust, it shall be washed with water to make it clean.

M-14. Brick Bats Aggregate

14.1 The Material shall conform to IS 3068, Coarse Aggregate for Use in Lime Concrete. It

defines quality parameters for using brick bats as aggregate in lime-based

14.2 The broken brick coarse aggregate shall be prepared from the wellioverburnt bricks

conforming of IS: 1077: to class designation 50 and above It shall be free from

underburnt clay particles, soluble salt and adherent coating of soil or silt.

14.3 Brick aggregate should be handled least number of times before being used in

concrete, as repeated handling could result in breaking up and production of finer

material passing 475 mm IS Sieve. Allowable limit of such material passing 4.75 mm IS

Sieve shall not be more than 5 percent.

14.4 Requirement of Grading for broken brick coarse aggregate.

IS Seive Percent Passing by

Designation mass

14.5 Broken brick coarse aggregate shall also conform to the requirements given in Table

IS Seive Percent Passing by Reference ot method of

Designation mass Test

Bulk density, 1100-1350 IS

Aggregate impact 50 IS

value, percent, Max

Water absorption, 20 Appendix A - IS

Water soluble 1 Appendix B- IS

matter, percent,

M-15. Bricks (Common burnt clay bricks): Common burnt clay bricks must conform to

IS 1077 which specifies their dimensions, physical properties, and quality standards for

use in masonry construction

15.1 Classification: Bricks shall be used based on compressive strength into the

following classes:

 The class designation corresponds to the minimum compressive strength of

individual bricks.

15.2 Dimensions and Tolerances

Type Length (mm) Width (mm) Height (mm)

Modular Brick 190 90 90/40

Non-Modular 230 110 70/30

 Tolerance: ±3 mm in length, ±1.5 mm in width and height.

15.3 Physical Requirements

 Compressive Strength: Must meet the minimum value for the designated class.

 Water Absorption: Should not exceed 20% by weight after 24-hour immersion.

 Efflorescence: Should be moderate or negligible.

 Warping and Cracks: Bricks must be free from visible defects such as cracks,

lime nodules, or warping.

15.4 Workmanship

 Bricks shall be uniform in shape, with smooth rectangular faces and sharp

 Surface should be clean, free from flaws, and uniform in color.

15.5 Sampling and Testing: Testing shall be done as per IS 3495 Parts 1 to 6, covering:

 Compressive strength

 Water absorption

 Efflorescence

 Dimensional tolerance

16.1 The stone shall be of the specified variety such as Granite or any other type of good

hard stones complying the IS

16.2 The stones shall be obtained only from the approved quarry and shall be hard,

sound, durable and free from defects like cavities, cracks, sand holes, flaws, injurious

veins, patches of loose or soft materials etc. and weathered portions and other

structural defects or imperfections tending to affect their soundness and strength.

16.3 Various test on the natural stone shall be conducted for determination of

compressive strength, transverse strength, shear strength, specific gravity, water

absorption, durability etc. requirements specified in IS 1121 (part 1 to 5) IS 1122, IS

1123, IS 1124, IS 1125, IS 1126 shall be followed.

16.4 The edges of the block shall be rough and chisel dressed as prescribed in IS

M-17. Laterite stone

17.1 The latrite stone must conforms to IS 3620 which lays down the requirements for

dimensions, physical properties, workmanship, marking, sampling, and criteria for

conformity of rectangular laterite stone blocks used in the construction of walls and

17.2 General Requirements:

 Blocks must be made from natural laterite stone, properly dressed and shaped.

 Intended for use in load-bearing and non-load-bearing masonry.

17.3 Dimensions and Tolerances:

 Standard sizes are specified in Table 1 of IS

 Tolerances in length, width, and height must be within permissible limits.

17.4 Physical Properties:

 Compressive strength, density, and water absorption must meet minimum

 Blocks should be free from defects like cracks, honeycombing, or laminations.

17.5 Workmanship:

 Blocks must be cleanly dressed, with smooth faces and right-angled edges.

 Uniformity in shape and size is essential for proper bonding and alignment.

 Each block or batch must be marked with the manufacturer’s identification and

date of manufacture.

17.6 Sampling and Conformity:

 Sampling procedures and acceptance criteria are defined to ensure compliance

with the standard.

 Method of teat for determination of water absorption, apparent specific gravity

and porosity of natural building stones as per IS

 Method of tests for determination of strength properties of natural building

stones: Part I Compressive strength as per IS

 Method of test for abrasion.

 IS 1123- Method of Identification of Natural Building Stones

M-18. Mild Steel Bars

18.1 Mild steel bars reinforcement for R.C.C. work shall conform to I.S. 432 (Part-1) and

shall be of tested quality. It shall also comply with relevant part of I.S.

18.2 Mechanical Properties

Parameters Values

Yield Stress (N/mm²) Min

Ultimate Tensile Strength (N/mm²) Min

Elongation (%) Min

Bend Test No fracture at 180° bend

18.3 Dimensions & Tolerances

 Nominal diameters: 6 mm to 50 mm.

 Tolerances on diameter, weight, and length as per IS

 Bars supplied in straight lengths or coils.

18.4 Sampling & Testing

 Sampling as per IS 432 Annex A.

 Tests include tensile test, bend test, and chemical analysis.

 Testing methods conform to IS 1608 (tensile test) and IS 1599 (bend test).

18.5 All the reinforcement shall be clean and free from dirt, paint, grease, mill scale or

loose or thick rust at the time of placing.

18.6 Marking & Certification

• Each bundle shall be tagged with:

• Manufacturer’s name/trademark

• Bar size and grade

• BIS Standard Mark (ISI certification)

• Only bars bearing the BIS Certification Mark shall be accepted

M-19. Thermo mechanically treated steel (TMT Bars)

Thermo-Mechanically Treated (TMT) bars shall be used for reinforcing concrete

structures in accordance with IS

19.1 Grades and Designation

Grade Yield Strength (N/mm²) Ductility Variant

The suffix ‘D’ denotes enhanced ductility, suitable for seismic and dynamic load

19.2 Chemical composition -carbon content (Maximum %) indicated in table below.

Element Fe Grades Fe-D Grades