Providing and setting up convocation venue Pandal, stage and other associated facilities for the 21st Convocation at IIM Indore campus to be held on March 24 and 25, 2020

Amount

Providing & setting up convocation venue – Pandal, stage and other associated facilities for the 21st Convocation at IIM Indore campus with the following items on hiring basis for the period of March 24-25, 2020 complete job as per the items detailed & specified as well as required & instructed by the Institute:

STAGE & BRANDING

Stage size 60 x 32 x 4 feet with required Masking, Carpet and steps having 150mm riser and 300mm tread & Ramp of 8 feet width having slope 1:12 on either side of stage (M.S. Structure with Double ply of 18 mm thickness each)

Backdrop With Flex on MS Pipe frame incl. designing & Masking (60x12 feet)

Left & Right Wall With Masking (12x16 feet)

Side Wings With Flex on MS Pipe frame incl. designing & Masking (12x4 feet)

Side Wings With Flex on MS Pipe frame incl. designing & Masking (12x3 feet)

Screen Wall Left & Right With Flex on MS Pipe frame incl. designing & Masking (48 x12 feet)

Square (Box type) welcome Gate For Welcoming 20x15 feet with entry & exit path way Carpet upto dome entrance. Additional pathway carpet from Pavilion to Dome entrance.

DOME & TENT

Waterproof Dome having german aluminium structure with minimum clear shorter span of 40m so as to generate 40000 sq. ft. area covered with 885 GSM High Tensile triple layered fire retardant PVC Fabric on top & sides from outer side and new white fabric in ceiling & walls from inner sides. Entire inside floor will have new green carpet and passages with red-carpet as required. Additional new red carpet on pathway/passage to be given in outside of the dome also from dome gate to the entry as well as exit gate of ground. Dome will be fully AC with min. capacity of 550TR.The temperature would be preferred to be 24 degree celcius but in no case it is more than 26 degree celcius. The AC mouth will be peeping through the side walls made of ply with white cloth dripping. There will be approx. 15 doors for entry / exit with due signages i.e. 5 nos. ( 1 no. of min. 8 feet width & 4 no. of min. 6 feet width)on the front, 4 nos. each of min. 6 feet width on either sides in the dome & 2 doors each of min. 6 feet width in the back side near stage.The doors should have the provision of min. 50% glass area on upper half in order to ensure clear visibility of either side of opening.(note: For erection of structure if at all heavy vehicle is used then the contractor has to make his own arrangement to lay pathway of double/tripple ply system (as instructed) of not less than 32mm for the vehicle so that the existing ground's strata & other pathway should not be damaged otherwise contractor will have to bear the damage repair cost as decided by the Institute)

Two seater Sofa with letherite finish & white good quality cover as approved by the Institute

Cushion Chair With white good quality Cover and cap of required color as per batch as approved by the Institute

Executive table with cover & masking with brand printed on it for stage as approved by the Institute

Executive chairs for stage as approved by the Institute

Octonum Stalls (10 x 10 feet) with good quality walls & roof made by pagoda with white fire retardant fabric. Each with two table, four chairs & five power Point and lights as required

LIGHT & SOUND Operation & integration of Audio-Visual and Lighting system for following

RCF LINEARRAY / JBL Sound system of good quality suitable for high end corporate events having dome area as mentioned earlier with Podium mic-4 nos., Cordless Mic-4 nos., Corded mic-4 nos., collar mic-2 nos. complete with Digital Audio Mixer for sound control, stage-monitors with high wattage with separate control-4 nos, DVD Player and audio cassette recording with cassette for 6 Hrs recording, and suitable numbers of speakers (minimium 12nos. from top & 8 nos. on stand with base )complete setup as required.

Metal Lights 400 Watt-100 nos (equivalent LED can be provisioned as per the direction of the institute), LED Par lights -32 nos., Video halogen light of 500Watt-10 nos. with stands and accessories and any other lighting arrangement for dome & surrounding as required.

LED Plasma min. 50" size complete with accessories as required to be hanged from ceiling / structure or as required & instructed

Full HD Video camera complete with all required accessories, cable connections, provision to connect laptop and recording (Minimum 6 Hrs with operators)

Celing Fan of 1200mm size at appropriate locations

Silent DG Set of 415Volt, 50Hz, 19 nos. of 125 KVA, vehicle mounted trolly with suitable size Al.Ar.cable of required length complete with change-over switch, panel & distribution board, incl. sufficient fuel for two days (min. 8 hrs. each day) run and operator as required. (Note: DG set of capacity more than 125 KVA will also be allowed subject to achievement of minimum total capacity of 2375 KVA but not less than 5 in nos. out of which one for AC, one for light, one for sound and two for further backup) Note: All the DG sets should be duly filled with diesel before commissioning and minimum stock of 1000 ltr disel should also be available at site, failing which penalty will be imposed for the difference quantity brought at the market rate. And panel board & cables should be without damage.

2nos. x 10 KVA Online UPS( one for light & other for sound) 3 phase IN, 3 phase OUT with battery backup of minimum 1 Hr for emergency backup for emergency lighting on stage and Pandal and sound complete with 20 nos of 80-100 watt LED Lamp.

Air-conditioner-Tower AC -5TR

Electrical decorative lighting with required cabling / connections etc. of

Colour metal light of 400 watts

LED PAR Light

LED Jhalar light each with min. 15 feet length of white silver / star colour

Decorative light Patta min. 20 meter long

OTHERS

Fire Tender

Fire Extinguisher (ABC Type not less than 4.5 kg) along with dedicated operator not less than 10 in nos.

Dustbins (Big size) as required

Required number of Drinking water dispenser / jar with respective stand along with minimum 150 bottles of 20 litre (Bisleri/kinley etc), minimum 6000 numbers of disposable paper glass.

Chemical Toilet (complete in all respect)

Water Tanker of 5000 Liters

Original flowers as approved for stage & in full front facia of stage arranged in slope and in ramps, decorative flowers for pandal, balloon arching at entry / welcome gates and dome edges, flower pots etc as required on stage. Direction Standees and signage’s including safety signages of size & nos. as required & instructed

Fibre/Plastic Chair of good quality

Lallooji and Sons

LALAJI EVENTS INDIA PVT LTD

GIRDHARILAL AND SON A DIVISION OF GIRDHAR TENTS PRIVATE LIMITED