Comprehensive Material Handling Contract for Furnishing Depot with minimum Material handling equipments and manpower.

Special Eligibility Criteria

1. 1

   ELIGIBILITY CRITERIA : Works Experience; The contractor should have satisfactorily completed in the last three previous financial years and the current financial year up to the date of opening of the tender, one similar single service contract for a minimum of 35% of advertised value of the bid. Similar work definition: "Any kind of Logistics/Transportation by using material handling equipment with or without involving labour". Financial Standing: the contractor will be qualified only if they have minimum financial capabilities as below;- The contractor should have an annual financial turnover not less than 1.5 times the advertised bid value during the last three previous financial years and in the current financial year up to the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered for opening their financial bids. Declared Approximate Value: Rs. 3,54,57,556/-

   Confirmation required

Commercial-Compliance

1. 1

   PERFORMANCE GUARANTEE : a) Performance guarantee at a rate of 5% of the contractual value shall be deposited by the successful bidder. The successful bidder shall have to submit a Performance Guarantee (PG) valuing 10% of the contract value in four separate parts of 2.5 % each of the contract value, within 30 (thirty) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and upto the date of submission of PG from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty days, i.e. from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG after 60 days from the date of issue of LOA, a notice shall be served to the contractor to deposit the PG immediately however not exceeding 90 days from the date of issue of LOA). In case the contractor fails to submit the requisite PG even after 90 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in retender for that work. In case 60th day is a bank holiday or office closure next working day should be considered as the last day for submission of the PGs. Decision of Authority competent to sign the Contract Agreement would be final in case of any dispute. b) All other conditions related to PG as per para 4.11 of GCC for services are applicable.

   Document required
2. 2

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

General Instructions

1. 1

   1) It is certified that the above item is required for use in rail coaches. 2) A string ICF should be prefixed to the invoices uploaded by the suppliers of ICF in to the GSTIN. 3) The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order payment shall be made as per GST rate which is lower of the GST rate incorporated in the purchase order or billed. Whenever necessary, vendors will be required to adjust the basic price to the extent required by higher tax billed as per invoice to match the all- inclusive price as mentioned in the purchase order. 4) GST is Payable against documentary proof of firm's offer/MA. 5) If any condition / clause in this document is not as per firm's offer the same should be represented within 7 working days failing which it will be deemed unconditional acceptance of the supplier and no representation thereafter will be entertained by the purchaser on this account. 6. Traceability details such as manufacturers name, month & year of supply shall be necessarily provided on the components as specified in the relevant drawings, failing which item shall be rejected by the inspecting authority. 7. Stage inspection, if any shall be carried out as per the requirements given in the specification.
2. 2

   SCOPE OF THE WORK : 1.Unloading of materials received from trade in Trucks, loading of materials in trucks to other railways and the rejected materials returned to firms, unpacking of materials received in wooden boxes/crates, clearing of packing material to dumpsite/scrap yard, stacking of materials in rack and retrieving the same for making issue to production by manually or with FLT's, rearranging of materials to create space for accommodating fresh receipts, re-stacking of old materials, collection of Railway material from Rail heads, other Railway premises in and around Chennai city. Covering of Materials stacked outside the ward with tarpaulins provided by ICF. Formation of scrap lots in scrap yard by using FLT/JCB and keep the roads clean inside scrap ward and peripheral road where the scrap lots are formed and all other depot related activities inside and outside ICF premises. 2.On an average 40 to 50 trucks have to be unloaded per day and this quantity may be doubled during the last week of every month. 3.The Mobile crane with wire ropes, lifting tackles suitable for unloading steel sheet bundles and other electrical traction equipments/engines is in the scope of the contractor. The requirement of mobile crane will be advised 24 hours in advance. 4.The subject work should be carried out during the period from 8.00 hrs to 12.35 hrs and from 13.30hrs to 17.30 hrs on working days. Lunch break between 12.35 Hrs to 13.30 Hrs. If required, the above work shall be carried out on Sundays/holidays or in Shifts including Night shift in full or in part as advised by the ICF authorities. The number of FLT's and staff will be advised by ICF. Payment will be made on prorate basis and as per the terms and conditions specified in the tender. 5.All labours employed under the contract should wear Personal protection Equipments like Safety shoes, Helmet and Gloves (Gloves for Assistants only).
3. 3 4

   Payment to Laborers : All labour engaged should be paid salary not less than the rates specified by the Chief Labour Commissioner for Industrial Workers published for the period starting from first April and first October of the year concerned.
4. 4

   OTHER IMPORTANT CONDITIONS : 1. The contractor should strictly shall abide to Factories Act, Labour Rules, Safety regulations, TNPCB regulations etc., which are in force. 2. The vehicles used inside the factory by the contractor must have valid Fitness certification issued by the Regional Transport Office and Pollution test certificate as prescribed by TNPCB. 3. The contractor shall be responsible to take necessary precautionary measures in order ensure the safety against injury, etc., for his personnel when working at the Railway premises and should follow the safety procedures, rules and regulations of Railway. 4 . The contractor shall obtain valid Labour License, Gate Entry Permit cards for all employees deployed for the work from the Principle Chief Security Commissioner / ICF through Chief Safety Officer /Fur duly submitting the necessary documents, proof of identity, proof of address, Police verification Certificate, ESI/WCA etc. In case of extension of contract, the permits should be obtained well in advance by submitting requisite documents. 5. All the workmen and Supervisor engaged by the contractor shall wear uniforms while they are inside the ICF premises for easy identification. 6. Drivers employed for operating Fork Lifts shall have valid and appropriate Licences/Medical certificates and relevant field experience. 7. Fork Lifts deployed for the work shall have unique identification number and shall be that certified by competent person approved by Inspector of Factories. FLTs deployed shall be in good working condition with automatic reverse horn facility. 8. The contractor shall ensure that the persons employed by him/her inside the factory should wear Personal protective equipments viz. Safety Shoes, Helmets, Hand gloves, Goggles and Uniform etc. during execution of the work. 9. The contractors Employees who are employed for the subject work shall be insured under Employees compensation insurance duly indicating Furnishing Division, ICF as work place. 10. All the requisite documents for proof of payment to the labourers and payment of PF, ESI/WCA to the authorities concerned to be submitted along with bill for
5. 5

   claiming payment. Bills without these documents will not be processed for payment and may also attract penalty as per rules in COMMON CONDITIONS : 1.The force. contractor shall maintain a register for the daily attendance of the Fork Lifts, JCB, Crane, Electric Auto, Reach Truck drivers and Material Handling Assistants. The daily attendance register shall be put up to CDMS concerned for verification on daily basis and it shall be ensured that both the contractor and the CDMS concerned have signed on each day in the register. 2.The FLT's/JCB/Mobile Crane/Auto brought for the work to be in good working condition and shall not be more than five years old and to be with valid documents wherever applicable. FLTs shall have name of the contractor, identification numbers prominently displayed. 3.Necessary Fuel for Forklifts, JCB and Crane shall be in the scope of the contractor. Electricity will be given free of cost by ICF for operation of Electronic Weighing scale and for charging of Reach Truck and Electric Auto. 4.The fuel levels of the Forklifts, Crane and JCB have to be checked daily and the fuel to be topped up to the optimum level everyday for trouble free operation. In case of any break down, the contractor shall make good the material handling equipment or arrange for alternate FLTs/JCB/CRANE at the earliest. The contractor shall make necessary arrangements to ensure that depot functioning is not affected due to break down of the machinery. 5.Storing facility of Fuel/Fuel containers will not be provided inside the ICF premises. 6.One supervisor to be deputed by the contractor for coordinating with this office. Maximum Four Supervisors are allowed for this contract and this aspect will not be considered for Payment. This is only for issue of gate entry permit. 7.As the work involves loading, unloading and stacking of items which are heavy and bulky in nature, the contractor shall employ only staff capable of doing such works. All staff employed by the contractor shall be not more than 55 years of age, physically fit to execute the work and shall have appropriate medical fitness. 8.The items shall be unloaded and neatly stacked at the identified location as shown by the ward/Receipt Branch in-charge. 9.Since the work involves moving equipment and heavy loads, safety of workmen and other personnel is to be strictly observed. 10.FLT's and other material handling equipments should not be driven other than the drivers nominated by the contractor.
6. 6

   ARBITRATION : All disputes and differences of any kind whatsoever arising out of or in connection with the contract, shall be referred to the General Manager as per provisions of Clause 64 of GCC amended from time to time and provision of Arbitration and Conciliation (Amendment) act 2015. The arbitrator however will not be one of those who had an opportunity to deal with the matters to which this contract relates. The award of the arbitrator shall be final and binding on both the parties to this contract.
7. 7

   INSURANCE : The Tenderer shall take out and keep in force a policy or policies of insurance against all liabilities of the Contractor as the Railways at common law or under any statute in respect of accident to persons / vehicle whom shall be employed / engaged by the contractor or about, the site of the Contractor office for the purpose of carrying out the Contract work on the site. The Contractor shall also take out and keep in force a policy or policies of insurance against all recognized risks and losses due to theft, fire or natural calamities. Only Indian insurance shall be employed. Such insurance shall in all respects be subject to the approval of the Railways.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.