Work of erection of 11kv outdoor Support structure with providing and fixing of outdoor 11kv Bus material for various sub-stations under Tharad Division of Palanpur circle.

Name of work: Work of erection of 11kv outdoor Support structure with providing and fixing of outdoor

11kv Bus material for various sub-stations under Tharad Division of Palanpur circle.

To create environment where Business confidence is built though best business practices and is fostered in an

atmosphere of trust and respect between providers of goods and services and their users for the ultimate

benefit of society a the nation.

GETCO COMMITEMNT PARTY’S COMMITEMENT

 To maintain the highest ethical  Not to bring pressure

standards in business and recommendations outside GETCO to

professional influence its decision.

 Ensure maximum transparency to the  Not to use intimidation, threat,

satisfaction of stakeholders. inducement or pressure of any kind on

GETCO or any of its employees under

any circumstances.

 To ensure to fulfill the terms of  To be prompt and reasonable in

agreement / contract and to consider fulfilling the contract, agreement, legal

objectively the viewpoint of parties. obligations.

 To ensure regular and timely release  To provide goods and / or services

of 9payment on due dates for work timely as per agreed quality and

done. specifications at minimum cost of

 To ensure that no improper demand is  To abide by the general discipline to

made by employees or by anyone on be maintained in our dealings.

 To give maximum possible assistance  To be true and honest in furnishing

to all the Vendors / Suppliers / Service information including payment to

provider and other to enable them to agents / sub-agent.

complete the contract in time.

 To provide all information to suppliers /  Not to divulge any information,

contractors relating to contract / Job business details available during the

which facilitate him to complete the course of business relationship to

contract / job successfully in time others without the written consent of

 To ensure minimum hurdles to  Not to enter into carter / syndicate /

Vendors / suppliers / contractors in understanding whether formal / non

complete of agreement / contract / formal so as to influence the price.

Seal & Signature Seal & Signature

(GETCO Authorized Signatory) (Party’s Authorized Person)

Seal and signature of bidder

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

TENDER NOTICE No: PTC/ET/22/2026

Superintending Engineer, Palanpur invites “On line Tenders” (e-tendering) for the Work of erection

of 11kv outdoor Support structure with providing and fixing of outdoor 11kv Bus material for

various sub-stations under Palanpur circle From registered Contractors. Bidders should fulfil the all

the qualification criteria. Otherwise their bids will not be considered & price bid will not be opened. All

the bidders should have valid e-tender vender registration. Tender Papers & Specifications may

be down loaded from Web site https://tender.nprocure.com (For view, down load and

on line submission) and GUVNL / GETCO web sites www.tender.guvnl.com (For view & download

only). Tender fee may be paid along with submission of tender by NEFT/RTGS/ONLINE/Online only.

“NO COURIER SERVICE OR HAND DELIVERY” will be allowed.

Estimated Time Tender E.M.D.

Sr. Name of Work Cost Rs. With Limit Fee Rs. Rs.

Work of erection of 11kv outdoor 3270159.96 06 Rs.1000+GST 32710.00 Rs

Support structure with providing Months 18% 180=

PTC/C and fixing of outdoor 11kv Bus Rs

M1/N- material for various sub-stations

12/2026 under Tharad Division of

Palanpur circle.

On line (E-tendering) tender/ offer submission

1 last date up to 16.00 hours only (This is Dt. As per N Code

Date of opening of on – line b i d opening Dt. As per N Code

2 at 16.01 Hours.(If Possible)

3 Tentative Date of on – line opening of Price bid Shall be intimated separately.

Seal and signature of bidder

1. Bidder has to upload scanned copies of original (Notarized / self-attested copies of original – as specified in

tender document) documents with bid and no physical documents to be submitted by bidder including Tender

fee, EMD. Signed and Scanned copies of all the annxures of the tender required to be upload online.

2. Bidders have to submit Technical bid as well as Price bid in electric format only on above mentioned

website till the date and time shown above. It is required that only online submission of tender fees, EMD

(NEFT/RTGS/ONLINE/Online transaction Slip) dully signed integrity pact to be done. However, of

anywhere in tender documents submission of other than this document physical submission

mentioned to be overlooked.

3. If the EMD amount is should be paid either by Payment of EMD by RTGS/NEFT/on line shall be

encouraged. Payment through RTGS/NEFT/online bidder has to mail following details to

[email protected], [email protected] &

[email protected]. The transection slip of payment made by RTGS/NEFT/Online is to be

uploaded in Nprocure with tender documents.

Sr No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee/ EMD)

Bidder has to provide all above details by email on the same date of payment so that

receipt can be generated.

4. GETCO beneficiary Bank Details as under

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

2 Account No. ‘01740200000624

3 Name of Bank Bank of Baroda

4 Branch Code PALANP

Transmission Circle, 66kv S/S

5 Address of Bank Campus, Abu Highway,

6 IFSC Code BARB0PALANP (“ Fifth Digit is Zero”)

7 PAN No AABCG4029R

8 TAN No AHMG02636E

9 GST No 24AHMG02636E1DV

5. In case short submission of documents with bid and / or clarification if any required from the bidder, the

required details / documents may be asked from bidder in physical form.

6. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF from) remain

legible and should not be password protected.

7. All the relevant scanned documents as per requirement of the tender are to be upload through online only

on n procure portal including Tender fee, EMD and attested Integrity Pact. Physical copies of Tender fee,

EMD and Integrity Pact to be submitted in sealed cover on OR before due date and time. (All tender

documents including Price bid are not to be submitted with the physical documents including Tender fee, EMD

and Integrity Pact).

8. Tender will be evaluated on Data / Details / Documents of the online offer only.

9. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled

Seal and signature of bidder

10. The bidders are required to fill up all the online annexure / forms. This is intended for transparency and

speedy evaluation of the bids. Instead of simply confirming / attached in bid, the Bidder shall fill in the

particulars against appropriate place in respect of each line appearing in each online annexure. Wherever

required, bidder shall invariably have to upload supporting authentic documents in the online bid.

(In the absence of required details in the online annexure, the owner has every right to evaluate the bids

accordingly and bidder cannot raise any objection against any point during evaluation.)

11. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or extension

of due date etc

12. No tender shall be accepted / opened in case of receipt after due date and time of tender, irrespective of

delay due to postal services or any other reasons and the Corporation shall not assume any responsibility for

late receipt of tender.

13. The Earnest Money Deposit and tender fee will be accepted by NEFT/RTGS/ONLINE/Online on any

Nationalized Bank only situated at “Palanpur” drawn in favor of “GUJARAT ENERGY TRANSMISSION

CORPORATION LTD.” EMD and Tender Fee NEFT/RTGS/ONLINE/Online with different purchaser or

agency shall not be accepted. Tender without EMD and tender fee shall be rejected.

14. The GETCO reserves the right to award the work to one or more bidders, considering their technical and

financial capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarifications that may be required pertaining to this enquiry should

be referred to:

The S u p e r i n t e n di n g Engi neer ( TR),

Gujarat E ne r g y Tr a n sm i ssi on C o r p o r at i o n

Limited, Circle Office, Aroma Circle,

Palanpur, - 385

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (TR) GETCO,

Seal and signature of bidder

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Baroda hereinafter called ‘GETCO’/

‘OWNER’ intends to receive bids for Work of erection of 11kv outdoor Support structure

with providing and fixing of outdoor 11kv Bus material for various sub-stations under

Tharad Division of Palanpur circle. as detailed in the accompanying specifications in

accordance with Terms and Conditions herein. The bids shall be prepared and furnished as

per these Instructions.

2.0 Qualification Requirements of Bidders

Qualification Requirement

[A] Registration:

The Bidder shall be strictly a GETCO registered contactor of any Class

[B] Technical requirements:

Experience: Bidder should have experience of similar kind of works. The bidder should have

valid electrical license and approved vendor of GETCO/STU/CTU registered under GST act

and should have CPF/PF registration certificate. Experience of similar nature of work is

required. Attested Xerox copy of work orders executed from GETCO and satisfactory

completion certificate from respective department should be submitted.

[C] Financial Criteria

The bidder shall submit the Latest bank solvency of the amount which is 20% of the total

estimated cost of the tender.

1 Following document required mandatory.

A. The bidder shall submit the bank solvency of the amount which is 20% of the total estimated

cost of the tender. He has adequate financial capability and stability to meet the financial

obligations arising out of the scope of works.

B. Income Tax will be deducted as per Rules from the Bill.

C. Payment of Tender Fee & EMD.

D. In addition, the Qualifying Requirements if any, in the ‘Special Conditions of Contracts ‘shall also

E. Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P. F. Commissioner.

F. GST Registration: The Bidder shall be registered under the “GOODS AND SERVICE TAX –

ACT”. The certified photo copy of such registration under GST Act shall have to be submitted

along with the bid by the bidder.

G. I.T. PAN CARD: The bidder should submit the attested photo copy of PAN Card of their firm.

H. Electrical contractor’s license: The bidders should submit the attested copy of GOG Electrical

Contractor licenses of firm with latest validation.

I. Registration of Workers Welfare Cess.

J. Profit & Loss Account Statement: The Bidder should submit certified Xerox of audited copy of

the Balance sheet with profit and loss account of last three Years. Last Three Years Audited

Balance sheet / Income Tax Returns of last 3-Years.

K. Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing the bid

documents in case of partnership firm & self-affidavit for proprietorship firm. All such documents

shall have to be NOTARISED.

L. Labor License: Bidder has available labor licensee for his firm as per Govt. rules. Registration of

Workers Welfare Cess.

M. List of Tools & Tackles: Bidders mentioned available tools with requirement of work.

Seal and signature of bidder

The bidders must be attach submitted all above documents scanned copy on n-procure and

certified/self-verified copy of all documents in Technical bid online only.

2.1 The above-cited requirements are only indicative. The owner reserves the right to requisition any

other relevant information and also reserves the right to reject the Bid proposal of any Bidder, if in the

Owner’s opinion the Qualification data is incomplete and Bidder is not qualified to perform the

Contract satisfactorily.

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/ liable for

these costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and

specifications in the Bid Documents and fully know himself all the conditions and contents therein,

which may in any manner, affect the scope & content of work and the costs thereof. Submission of a

Bid not substantially responsive to the Bid Document in all respects and/or failure to furnish all

information required by the Bid Document may entail rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or

is in doubt as to the true meaning of any part, he shall make a request, in writing not later than the

date of pre Bid discussion, to the owner in triplicate. The owner will issue explanations, interpretations

and clarifications as deemed fit in writing as a response to this request. On receipt of such

interpretations/clarifications, the Bidder may submit his Bid within the date and time stipulated in the

Bid invitation. All such explanations, interpretations and clarifications from the Owner shall be

deemed as part of Bid Documents and shall invariably accompany the Bidder’s proposal.

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in any way be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at his

own initiative or in response to a clarification requested by the intending Bidder, modify the Bidding

Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received

the Bidding Document at the address contained in the letter of request for issue of Bidding document

from the Bidders. Owner will bear no responsibility or liability arising out of non-receipt of the same in

time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in

preparing their bids, the Owner may, at his discretion, extend the deadline for the submission of bids.

Seal and signature of bidder

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration

by the Bidders while they submit their bids and shall invariably enclose such documents as a part of

C. PREPARATION OF BIDS

8.0 Language Of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid,

exchanged by the Bidder and the Owner, shall be written in the English language, provided that any

printed literature furnished by the Bidder may be written in another language so long as accompanied

by an English translation of its pertinent passages. Failure to comply with this may disqualify a bid.

For purposes of interpretation of the bid, the English translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding

any printed/typewritten text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which

may have any effect on the execution of the Contract covered under these documents and

specifications. The Owner shall not entertain any request for clarifications from the bidders, regarding

such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and considered

while submitting the proposals. No claim for financial adjustment to the Contract awarded under these

specifications and documents will be entertained by the owner. Neither any change in the time

schedule of the Contract nor any financial adjustments arising thereof shall be permitted by the

Owner, which are based on the lack of such clear information or its effect on the cost of the works to

10.0 Documents comprising the Bid:

etc. furnished in the Bidding Documents, indicating, for the services to be rendered, a brief

description of services, quantity and price.

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the

Qualification Requirements as detailed in Clause 2.0 above and Special Conditions of Contract

(including Clause 11 of I TB).

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects and signed by

the Company Authorized Signatory wherever specified.

10.4 The Bid Guarantee shall be furnished in a separate cover in accordance with clause specific ITB.

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely

covering all the equipment erection and other installation services specified under the accompanying

Technical Specifications. It will include among others as specified therein the following:-

The work includes work of painting of H-frame structure painting of various lines.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions of

the bidding documents permitted by the Owner and therefore, the Bidders are advised that while

making Bid Proposals and quoting prices these conditions may appropriately be taken into

consideration. Bidders are required to furnish a certificate in this regard as per the format provided in

Special Conditions of Contract in a separate sealed envelope containing Bid security, which shall

accompany the Technical Bid. Any Bid not accompanied by such certificate shall be rejected by the

Owner and shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence

Seal and signature of bidder

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data

Sheets and specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid

Proposal Sheets.

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the appropriate price

Schedules enclosed in bid proposal sheets to furnish under the contract. Prices quoted should be in

% Above/ Below on Estimated Cost. However, detail bifurcation of Taxes applicable should be

mentioned separately with Price bid.

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease

12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, clearly specified with valid

Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate (i.e. price) mentioned in the price bid

shall be final and any additional GST will have to be borne by the tenderer himself. In no case

additional amount towards GST or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable

for each item of Goods/Service. If not specifically mentioned, then COMPANY will have the option to

take the prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule- B). The

price bid submitted in physical mode shall not be considered.

13.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and

shall not be subject to variation on any account saving for change in quantity. A bid submitted with an

adjustable price quotation shall be treated as non-responsive and rejected.

14.0 Taxes and Duties:

14.1 As regards the income Tax will be levied as per prevailing rate on payment to contractors. Any other

tax except specifically mentioned in tender will not be borne by GETCO. The bidder shall be liable

and rresponsible for payment of such taxes as attracted under the provisions of the law

14.4 As regards the income Tax, surcharge on income tax and any other corporate tax, including GST at

prevailing rate the owner shall not bear any tax liability whatsoever. The bidder shall be liable and

responsible for payment of such taxes as attracted under the provisions of the law.

14.5 Notwithstanding the tax liabilities as per the sub-clause14.1 to14.4 above the owner shall have the

right to make deduction at source from the amounts payable to the contractor in respect of Income

Tax (on the cost of items of supply included in the works contract) as may be mandatory in terms of

the law. The owner shall not bear any liability in this regard but shall issue necessary certificate in

respect of such deduction made.

14.6 In case any tax or duty is newly introduced by the Government applicable for this contract with effect

from the next day of the date submission of the bid and if the contractor is required to pay additional

tax or duty, then the owner shall reimburse the contractor the additional tax or duty so paid by the

contractor against submission by the contractor of documentary evidence to the satisfaction of the

owner. This provision will not be applicable to transaction between the contractor and his sub-

contractors. Besides the said statutory variation, no other statutory variation shall be payable by the

Seal and signature of bidder

14.7 The owner’s liability for all taxes and duties under the contract shall be limited to those indicated by

the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per Clause

No. 14.7 supra.

If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by

reasons of the making, passing or promulgation of any law after the date of submission of bid or by

any order, regulation or bye-law having the force of law the amount of such increase or reduction

shall be added to or deducted from the “Contract Price” as the case may be for direct transactions

between contactor & owner, and not for bought out items. It is the Bidders responsibility to furnish

details of taxes, duties, levies etc. applicable as on the date of submission of the bid.

14.8 No claim for any increase towards the statutory variation regarding enhancement of existing tax or

duty or introduction of a new tax or duty applicable shall be entertained by the Owner during the

extended period of contract, if any, provided the extension of the contract is required by causes

attributable to the contractor.

14.9 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a

new tax or duty will be applicable only to the direct transaction between the contractor and the owner.

14.10 In addition, the conditions detailed under Special Conditions of Contract shall apply.

14.11 The contractor shall pay 1% welfare cess to the respective Govt. Department if applicable & the same

will be reimbursed on production of proof of payment before release of payment of final bill, the

contractor has to submit documentary evidence of payment of welfare cess of previous RA bill as well

as of the final bill.

14.12 The validity of tender is 180 days from the date of opening of technical bid.

14.13 Welfare cess

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and erection items

for supply, erection, testing & commissioning of substation, transmission lines, EPC/Turnkey

projects and civil works.

2) Contractor shall get registered under welfare cess Act before commencement of work. Office of

the factory inspector is authorized at present as a registering authority.

3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment.

4) The contacts for which supply or part supply of material are in the scope of GETCO, then

contractors shall deposit welfare cess on estimated cost of supplied items to GETCO contractor

on progressive basis of utilization. As this part of welfare cess is on GETCO account, the same

shall be reimbursed to the contractor on receipt of request letter along with documentary

evidence of payment. For calculation of welfare cess on supply part, valuation as per MR shall

be taken and informed to the contractor for payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit the

documentary evidence to the concern office.

• Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A. Bills, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A.Bill.

• Before release of payment of final bill, the contractor has to submit documentary evidence of payment of

welfare cess of previous R.A.Bill as well as of this final bill.

• If the R.A.Bill happens to be first and final bill, then before release of payment, contractor has to submit

documentary evidence of registration under Welfare Cess Act and evidence of payment of welfare cess.

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence

of payment by observing due formalities

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time

schedule for performing the specified works.

Seal and signature of bidder

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying

Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the major

factors in consideration of the bids.

16.0 Contract Quality assurance:

16.1 The Bidder shall include in his proposal the Quality Assurance Programme containing the overall

quality management and procedures which he proposes to follow in the performance of the Works

during various phases as detailed in relevant clause of the General Technical Conditions.

16.2 At the time of Award of Contract, the detailed Quality Assurance Programme to be followed for the

execution of the Contract will be mutually discussed and agreed and such agreed Programme shall

form a part of the Contract.

16.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being

supplied wherever specifically indicated in the tender document shall supply only from those vendors.

Such details shall be accompanied by their list of previous supplies made performance reports etc.

However, in case of orders are placed, specific approval shall be obtained from the owner for the

vendor-supplied materials.

17.0 STORAGE-CUM-ERECTION INSURANCE:- The contractor shall take suitable storage-cum-

erection insurance cover at his cost to the extent of 100% cost of cost of sub-station / line materials,

which are required to complete the sub-station / line. Bidder shall have to take the comprehensive

Marine Cum Erection (MCE) insurance policy against any loss, damage, theft, pilferage, fire etc. for

the complete period of storage, erection and commissioning up to the time of taking over of the sub-

station / line by GETCO. However, if the work is not completed within stipulated time limit as

mentioned into work order, the MCE shall be extended by the contractor up to the work completion

and taking over of line or SS by GETCO. Moreover, the change for extension of insurance shall be

borne by contractor if the delay is attributed to the contractor. The charge for extension of insurance

shall be reimbursed by GETCO to the contractor on production of proof for extension of MCE if the

delay is attributed on the part of GETCO.

The contractor shall deal directly and pursue the claim with the insurance company and shall be

responsible in regard to maintenance of all insurance coverage as well as for settlement of claim. The

proof of insurance policy taken by the contractor shall be furnished / submitted to engineer-in-charge

No material shall be issued to bidder/erection agency in absence of such insurance policy. The risk

shall be covered for lifting of materials from store to final handing over to GETCO. Further, in absence

of the above insurance policy, R.A. bill payment will be withheld.

18.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment

tools & tackles etc. which he proposes to bring to site for the purpose of erection, handling, testing

and commissioning including performance and guarantee tests of the equipment. If any such

equipment is listed anywhere else in the proposal and not specially mentioned in the above schedule,

it shall be deemed to have been included in the Bidder’s proposed scope of supply.

19.0 Brand Names:

19.1 The specific reference in these specifications and documents to any material/equipment by brand

name makes or catalogue number shall be construed as establishing standards of quality and

performance and not as limiting competition. However, Bidders may offer other similar

material/equipment provided they meet the specified standard, design and performance

requirements. The Bidder shall furnish adequate technical information about such alternative material

equipment to enable the Owner to determine its acceptability. The Owner shall be the sole judge on

the acceptability or otherwise of such alternatively material/equipment.

19.2 The bidder shall note that standards for workmanship material and equipment, and reference to

brand name of catalogue numbers designed by the Owner in its Technical Specifications are

Seal and signature of bidder

intended to be descriptive only and not restrictive. The Bidder may substitute alternative standards,

brand name and/or catalogue numbers in its bid, provided that it demonstrates to the Owner’s

satisfaction that the substitutions are substantially equivalent or superior to those designed in the

Technical Specification.

20.0 Bid Security/EMD:

The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of

estimated cost to be paid as under:

a) All the Bidders will be required to pay Tender Fees with applicable GST and EMD as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the office address

specified in the tender document or by RTGS/ NET/online

20.1 Bid Validity: The offer should be valid for a minimum period of 180 days from the date of opening of

20.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would

warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be

made payable to the Owner without any condition whatsoever.

20.3 The Owner as non-responsive will reject any bid not secured in accordance with Para 20.1 above. No

exemptions are made in the furnishing of the security.

20.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three

months from the date of submission of tender whichever is later.

20.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance

20.6 The bid guarantee may be forfeited.

b) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid

c) If a bidder refuses to accept the contract or fails to commence the works ( including supplies

within thirty days of letter of award of contract )

20.7 On forfeiture of EMD, SD or guarantee under the terms and conditions of this tender, applicable

GST will also be recovered from the bidder / contractor and GETCO reserves all rights of such

recovery of such forfeited amount along with GST

21 Format of Bid:

21.1 The Bidder shall prepare one copy of the technical bid with all the documents. No Hard/Physical

copy of Price/Commercial bid required in physical submission. Technical as well as Price bid

must be considering from N-Code/Online only

21.2 The original and all copies of the bid shall be typed or written in indelible ink and shall be

signed by the Bidder o r a person o r persons d u l y au t h o riz ed b y the Bidder t o sign th e

Contract. The letter of authorization shall be indicated by written power-of-attorney

accompanying the bid. All pages of the bid, except for un-amended printed literature, shall be

initiated by the person or persons signing the bid.

21.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct

errors made by the Bidder, in which case such corrections shall be initiated by the person or

persons signing the bid.

No Hard/Physical copy of Technical/Price/Commercial bid required in physical submission. Technical

Bid as well as Price bid must be consider from N-Code/Online only

Seal and signature of bidder

22. Signature Of Bids:

22.1 The bid must contain the name, residence and place of business of the person or persons making the

bid and must be signed and sealed by the Bidder with his usual signature. The names of all persons

signing should also be typed or printed below the signature.

22.2 Bid by a partnership must be furnished with full names of all partners and be signed with the

partnership name; followed by the signature(s) and designation(s) or the authorized partner(s) or

other authorized representative(s).

22.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by

the President/Managing Director or by the Secretary or other person or persons authorized to bid on

behalf of such Corporation/Company in the matter.

22.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’,

‘Agent’ or other designation without disclosing his Principal will be rejected.

22.5 If it is found that two or more persons who are connected with one another either financially or as a

principal and agent have bid under different names without disclosing their connection then such bids

will be liable for rejection. Satisfactory evidence of authority of the person signing on behalf of the

Bidder shall be furnished with the bid.

22.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

22.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

24.0 Deadline for submission of bids :

24.1 The Bidders have the option of sending the bid by registered post or by speed post. Bids submitted

by telex/telegram will not be accepted. No request from any Bidder to the Owner to collect the

proposals from airlines, cargo agent etc. shall be entertained by the Owner.

24.2 Bids must be received by the Owner at the address specified under Para 23.3, not later than the time

& date mentioned in the Invitation to Bid.

24.3 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the

Bidding Document in which case all rights and obligations on the Owner and Bidders previously

subject to the deadline will thereafter be subject to the deadline as extended.

25.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids

prescribed by the Owner, will be rejected and not considered for evaluation.

26.0 Modification and withdrawal of bids :

26.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of

the modification or withdrawal is received by the Owner prior to the deadline prescribed for

submission of bids.

26.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in

accordance with the provisions of clause 23.0. The envelope should clearly indicate whether the

modification is for the Technical bid or the Price bid. No bid modifications notice by Telex/Grams/Fax

shall be entertained by the Owner.

26.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of

26.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the

expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture of its bid

Seal and signature of bidder

27.0 Information required with the proposal:

27.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each principal

item of equipment proposed to be furnished and erected. The bid should also contain drawings and

descriptive materials indicating general dimensions, materials from which the parts are manufactured,

principles of operation, the extent of pre-assembly involved, major construction equipment proposed

to be deployed, method of erection and the proposed erection organizational structure.

27.2 The above information shall be provided by the Bidder in the form of separate sheets, drawings,

catalogues, etc. in five copies.

27.3 Any bid not containing sufficient descriptive material to describe accurately the equipment proposed

may be treated as incomplete and hence rejected. Such descriptive materials and drawings

submitted by the Bidder will be retained by the Owner. Any major departure from these drawings and

descriptive material submitted will not be permitted during the execution of the Contract without

specific written permission of the Owner.

27.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the

equipment or any other matter will not be considered.

27.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide

additional information and data as deemed necessary by the Bidder.

27.6 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and

materials which will be required for the purpose of erection of equipment and materials supplied

under the Contract.

27.7 In case the ‘Proposal’ information contradicts specification requirements, the specification

requirements will govern, unless otherwise brought out clearly in the technical commercial deviation

E. BID OPENING AND EVALUATION

28.0 Opening of bids by owner:

28.1 The Owner will open the technical bids (Cover –I, II, and III) in the presence of Bidder’s

representatives who choose to attend on the date and time mentioned for opening of bids in the

Invitation to Bid or in case any extension has been given thereto, on the extended bid opening date

and time notified to all the Bidders who have purchased the bidding document. The Bidder’s

representatives who are present shall sign a register evidencing their attendance.

28.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the Owner, at

his discretion may consider appropriate, will be announced in the Technical Bid Opening.

28.3 The price bids to be filled up on line on website https://getco.nprocure.com

28.4 The Bidder’s name, lump sum Bid Price, all discounts if any, modifications in the Price Bid and any

such other details as the Owner, at his discretion, may consider appropriate, will be announced/

furnished in the Price Bid Opening.

28.5 No electronic recording/transmitting devices will be permitted during Bid opening.

29.0 Purpose of evaluation of bids:

29.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical

responsiveness of the bid for the complete scope of the proposal, as covered under these

specifications and documents. All technically responsive bids shall then be examined to determine

the LOWEST EVALUATED COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

30.0 Policy for bids under consideration:

Seal and signature of bidder

30.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until

such time official intimation of award/rejection is made by the Owner to the Bidders. While the Bids

are under consideration, Bidders and/or their representatives and other interested parties are advised

to refrain from contacting by any means, the owner and/or his employee’s representatives on the

matters related to Bids under consideration.

30.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the

Bidder for a clarification of its bid. The request for clarification and the response shall be in writing

and no change in the price or substance of the bid shall be sought, offered or permitted.

31.0 Preliminary Examination:

31.1 The Owner will examine the bids to determine whether they are complete, whether any computational

errors have been made, whether required sureties have been furnished, whether the documents have

been properly signed, and whether the bids are generally in order.

31.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the

unit price and quantity, the unit price shall prevail and the total price shall be corrected. If there is a

discrepancy between the total bid amount and the sum of total costs, the latter shall prevail and the

total bid amount will be corrected accordingly. If there is a discrepancy between words and figures,

the amount advantageous to the Owner will prevail. If the Bidder does not accept the correction of the

errors as above, his Bid will be rejected and the amount of Bid Security will be forfeited. The Bidder

the case of any inconsistency in the prices furnished in the specified prices schedules to be identified

in Bid Form for this purpose, the Owner shall be entitled to consider the highest price for the purpose

of evaluation and for the purpose of award of Contract use the lowest of the prices in these

31.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid

to the Bidding Document. For purpose of these Clauses, a substantially responsive bid is one which

conforms to all the terms and conditions of the Bidding Document without material deviations. A

material deviation is one which affects in any way the prices, quality, quantity or delivery period of the

equipment, completion of works or which limits in any way the responsibilities or liabilities of the

Bidder of any right of the Owner as required in these specifications and documents. The Owner’s

determination of a bid’s responsiveness shall be based on the contents of the bid itself without

recourse to extrinsic evidence.

31.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

31.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not

constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking

32.0 Evaluation of Price Bids:

32.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of

d) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost

Compensation for Deviations.’

33.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall

be derived as under:

Seal and signature of bidder

Differential Price (DP)=n1F1+n2F2…+nnFn, where F1, F2…Fn are the various factors in Indian

Rupees per unit of parameter differential or deficiency in the equipment and services offered as

stipulated in these specifications: n1, n2…nn are the respective parameter differential or deficiency in

the corresponding units to be determined from the Bidder’s proposal. The above factors and

corresponding units of parameter differential are derived from the Technical Specifications, Data

sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value

(D) and from the Bidding Document while evaluating the bids. In determining the Rupee value of the

deviations the Owner will use parameters consistent with those specified in the specifications and

documents and or other information as necessary and available to the Owner.

33.1 Comparison of Bids

The bids shall be compared on the basis of lump sum prices (i.e., for erection services to be rendered

as quoted by the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value Of erection cost including other

components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest

evaluated bid and, as a result of this comparison, the lowest bid will be selected for the award of the

F. AWARD OF CONTRACT

34.0 Award Criteria

34.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be

substantially responsive and has been determined as the lowest evaluated bid, providing further that

the Bidder is determined to be qualified to perform the contract satisfactorily. The Owner shall be the

sole judge in this regard.

34.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with

the terms and conditions specified in the accompanying Technical Specifications.

35.0 Owner’s right to accept any bid and to reject any or all bids:

35.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject

all bids at time prior to award of contract, any without thereby incurring any liability to the affected

Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the

Owner’s action.

36.0 Notification of award:

36.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will

notify the successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in

writing by registered letter, that its bid has been accepted.

36.2 The notification of award will constitute the formation of the Contract.

36.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 38 .0,

the Owner will promptly notify each unsuccessful Bidder and will discharge its bid security, pursuant

to Clause 20.0.

37.0 Signing of contract:

37.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the

Owner will send the Bidder the detailed of Award, incorporating all agreements between the parties.

Seal and signature of bidder

37.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with date

and return it to the Owner.

37.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be

signed within 30 (Thirty) days of notification of Award.

38.0 Contract Performance Guarantee:

38.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be

required to furnish a performance guarantee in form of Bank guarantee from a Public Sector Indian

bank/Scheduled, Commercial Bank in the form to be furnished. The guarantee amount shall be equal

to ten percent (10%) of the Contract price and it shall guarantee the faithful performance of the

Contract in accordance with the terms and conditions specified in these documents and

specifications. the guarantee shall be valid up to 90 days after the end of Warranty Period.

38.2 The Performance Guarantee shall cover additionally the following guarantees to the

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment

furnished and erected under the Contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors and

installed by him shall be free from all defects in design, material and workmanship and shall upon

written notice from the Owner fully remedy free of expenses to the Owner such defects as

developed under the normal use of the said equipment within the period of guarantee specified in

the relevant clause of the General Terms and Conditions in the Part-I/Special Conditions of

38.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract.

However, it is not to be construed as limiting the damages under clause entitled “Equipment

Performance Guarantee” in Technical Specifications, Part-II and damages stipulated in other clauses

in the Bid documents.

38.4 The performance guarantee will be discharged without any interest at the end of guarantee period,

unless otherwise specified in Special Conditions of Contra.

38.5 Contractor has submitted certify copy of Reg. / Ele. Reg./ GST Reg./Partnership deed/PAN Card/PF

reg. and solvency certificate / Experience certificate in Technical bid.

38.5.1 Once price bid submitted same will be consider only. Revised after shall not consider at the time at

opening of tender. Tenderer has to submit only one price bid revised price bid will not be consider.

GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the

Contract Agreement signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.2 ‘Owner’ shall mean the Superintending engineer (TR.) GETCO PALANPUR or any of its subsidiaries

and shall include its legal representatives, successors and assigns.

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works

and shall include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to

time for the purpose of the Contract.

1.5 The terms ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to be

issued to the Contractor under the Contract.

Seal and signature of bidder

1.6 ‘Works’ shall mean and include taking delivery of line materials labor and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation including all

transportation, handling, unloading and storage at the Site as defined in the Contract.

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract

and such other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the works and the

related facilities are to be erected or installed and any adjacent land, paths, street or reservoir which

may be allocated or used by the Owner or Contractor in the performance of the Contract.

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with

additions and/or deletions as may be agreed and incorporated in the Letter of Award and the contract

agreement for the entire scope of the works.

1.10 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to

inspect the equipment; stores or Works under the Contract and/or the duly authorized representative

1.11 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued by

the Owner notifying the Contractor that his bid has been accepted.

1.12 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.13 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the

respective sub division deputy engineer.

1.14 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each. A ‘Week’ shall mean continuous period of seven

1.15 Writing’ shall include any manuscript, type written or printed statement, under or over signature

and/or seal as the case may be.

1.16 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As

Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and

phrases of like importance are used the approval, judgment, direction etc. is understood to be a

function of the Owner/Engineer.

1.17 Test on completion shall mean such tests as prescribed in the Contract to be performed by the

Contractor before the work is taken over by the Owner.

1.18 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to

determine and demonstrate capacity, efficiency, and operating characteristics as specified in the

Contract Documents.

1.19 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works

performed under the Contract, after successful commissioning/completion of Performance and

Guarantee Tests, as specified in the accompanying Technical Specifications or otherwise agreed in

1.20 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which

cannot be detected during inspection, testing etc, based on the technology available for carrying out

1.21 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

Seal and signature of bidder

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject matter

of the Contract.

1.22 Words imparting the singular only shall also include the plural and vice –versa where the context so

1.23 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of

individuals, whether incorporated or not.

1.24 Terms and expressions not herein defined shall have the same meaning as are assigned to them in

the Indian Sale of Goods Act (1930), failing that in the Indian Contract Act (1872) and failing that in

the General Clauses Act (1897) including amendments thereof, if any.

1.25 In addition to the above the following definitions shall also apply.

a) ‘All equipment and materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

c) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance Security’.

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by provisions in

other parts of the Contract.

The works carried out under this Contract shall conform to the all statutory regulation and provisions

the acts, mentioned in the Technical Specifications, and, when no regulations or standard is

mentioned, to the authoritative regulations or standards/ Act, appropriate to the works and such

stipulations shall be the latest issued by the concerned institution.

4.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices,

correspondences, operating and maintenance instructions, drawings or any other writing shall be

written in English language. The Metric System of measurement shall be used exclusively in the

5.0 CONTRACT DOCUMENTS

5.1 The term Contract Documents shall mean and include the following which shall be deemed to form an

integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders,

General Terms and Conditions of Contract and all other documents included under Volume- I

and the Special Conditions of Contract.

Seal and signature of bidder

b) Specifications of the erection of the equipments and other technical services to be provided

under the Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of

clarifications thereto between the Contractor and the Owner prior to the Award of Contract

except to the extent of repugnancy.

d) All the materials, literature, data and information of any sort given by the Contractor along with

his bid, subject to the approval of the Owner /Consultant.

e) Letter of Award and any agreed variations of the conditions of the documents and special terms

and conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents the matter shall be referred to

the Engineer whose decision shall be considered as final and binding upon the parties.

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

6.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or

on behalf of the Owner in connection therewith, to any person other than a person employed by the

Contractor in the performance of the Contract. Disclosure to any such employed person shall be

made in confidence and shall extend only so far as may be necessary for the purpose of such

6.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or

information enumerated in various Contract documents except for the purpose of performing the

6.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other

medium, photographs or other reproduction of the Works under this Contract, or descriptions of the

site, dimensions, quantity, quality or other information, concerning the works unless prior written

permission has been obtained from the Owner.

6.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain

the property of the Owner and shall be returned (in all copies) to the Owner on completion of the

Contractor’s performance under the Contract if so required by the Owner.

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will

be treated as a single Contract.

Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage,

handling at site, installation, testing and commissioning including performance testing in respect of all

the equipment material equipment/materials given by the owner after observing standard store

procedures for transport from owner’s stores, insurance, unloading storage handling at site installation

testing & commissioning.

7.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for

executing, then the Contractor shall at the time of taking delivery of the equipment/dispatch

documents be required to execute an Indemnity Bond in favor of the Owner in the form acceptable to

the Executive engineer (TR.) GETCO Chhatral for keeping the equipment in safe custody and to

utilize the same exclusively for the purpose of the said Contract. Samples of Performa for the

Indemnity Bond will be furnished during award of Contract.

7.3 The Contract shall in all respects be construed and governed according to Indian Laws.

7.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various

components only for the convenience of payment under the Contract(s) and for the measurement of

deviations or modifications under the Contract(s).

Seal and signature of bidder

8.0 JURISDICTION OF CONTRACT

8.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of PALANPUR

shall have exclusive jurisdiction in all matters arising under this Contract.

9.0 EXECUTION OF CONTRACT:

9.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final

agreement to the Contractor for his scrutiny and approval.

9.2 The Agreement, unless otherwise agreed to, shall be signed within 10 days of the acceptance of the

Letter of Award, at the office the Owner at Jambuva on a date and time to be mutually agreed. The

Contractor shall provide for signing of the Contract, Performance Guarantee, appropriate power of

attorney and other requisite materials. In case the Contract is to be signed beyond the stipulated

time, the Bid Guarantee submitted with the Proposal will have to be extended accordingly.

9.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one

signed original and the rest will be retained by the Owner.

9.4 The Contractor shall provide free of cost to the Owner all the Engineering data, drawings, and

descriptive materials submitted with the bid, to form a part of the Contract immediately after issue of

Letter of Award

9.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with

copies of agreement within fifteen (15) days after the signing of the Contractor.

10.0 ENFORCEMENT OF TERMS

10.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in

respect thereto or to exercise any option therein provided, shall in no way be construed to be a waiver

of such provisions, rights or options or in any way to affect the validity of the Contract. The exercise by

either party of any of its rights herein shall not preclude or prejudice either party from exercising the

same or any other right it may have under the Contract.

11.0 COMPLETION OF CONTRACT

11.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be

deemed to have been completed on the expiry of the guarantee period as provided for under the clause

entitled ‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

12.0 TIME – THE ESSENCE OF CONTRACT

12.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner

without or with modifications, if any, and so incorporated in the Letter of Award, shall be deemed to

be the essence of the Contract. The Contractor shall so organize his resources and perform his work

as to complete it not later than the date agreed to.

12.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate

number of activities covering various key phases of the work such as field erection activities within

five (5) days of the date of Notification of Award. This network shall also indicate the interface

facilities to be provided by the Owner and the dates by which such facilities are needed. The

Contractor shall discuss the network so submitted with the Owner and the agreed network shall form

part of the Contract documents. During the performance of the Contract, if in the opinion of the

Engineer, proper progress is not maintained, suitable changes shall be made in the Contractor’s

operations to ensure proper progress without any cost implication to the Owner. The interface

facilities to be provided by the Owner in accordance with the agreed network shall also be reviewed

while reviewing the progress of the Contractor.

12.3 Based on the above agreed network/bar chart fortnightly reports shall be submitted by the Contractor

as directed by the Engineer.

Seal and signature of bidder

12.4 Subsequent to the finalization of the network, the Contractor shall make available to the Engineer a

detailed programme in line with the agreed Contract network.

Such programme shall be reviewed, updated and submitted to the Engineer every month thereafter.

12.5 The above bar charts/ programme shall be compatible with the Owner’s computer

environment and furnished to the Owner on such media as may be desired by the Owner.

13.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement

given by the respective construction sub division unless otherwise provided in the notification of

14.0 PENALTY FOR DELAY

14.1 If the Contractor fails to successfully complete the work within the time fixed under the Contract, the

Contractor shall pay to the Owner as penalty a sum specified for each specified period of delay. The

details of such penalty are brought out in the accompanying Special Conditions of Contract (SCC).

14.3 The completion time allowed for carrying out the work should be strictly observed. For any delay,

penalty will be levied at the rate of ½ % per week or part thereof on delayed portion of the work

subject to ceiling of 10% of total contract value plus GST as applicable will be imposed.

15.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious

loss or damages, repairs or adjustment may be made by the Engineer or a third party chosen by the

Engineer without advance notice to the Contractor and the cost of such work shall be paid by the

Contractor. In the event such action is taken by the Engineer, the Contractor will be notified promptly

and he shall assist wherever possible in making necessary corrections. This shall not relieve the

Contractor of his liabilities under the terms and conditions of the Contract.

15.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the

provision of this clause shall apply to portion of the works so rectified or corrected until the expiry of

six (6) months from the date of such rectification or correction. If any defects are not rectified within a

reasonable time, the Engineer may proceed to do the work at the Contractor’s risk and cost but

without prejudice to any other rights which the Owner may have against the Contractor in respect of

15.3 The rectification or correction of the work will be carried out free of cost by the Contractor. If any

rectification or correction is carried out on his behalf at the site, the Contractor shall bear the cost of

such rectification or correction.

15.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations

under this clause.

15.5 At the end of the guarantee period, the Contractor’s liability ceases except for latent defects. For

latent defects, the Contractor’s liability as mentioned in Clause Nos. 15.1 through 15.4 above shall

remain till the end of 6 months from the date of completion of guarantee period.

16.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the Contractor

for his personal income & property only.

18.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for

the failure, omission or neglect on the part of the Contractor to perform any acts, matters, covenants

or things under the Contract, or for damage or injury caused by the alleged omission or negligence on

the part of the Contractor, his agents, representatives or his Sub-Contractors, or in connection with

any claim based on lawful demands of Sub-Contractors, workmen, suppliers or employees, the

Seal and signature of bidder

Contractor shall in all such cases indemnify and keep the Owner, and the Engineer and/or his

representative, harmless from all losses, damages, expenses or decrees arising of such action.

20.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the

Contractor from all his liabilities under the Contract. Such final payment shall be made only at the

end of the Guarantee/Warranty period or after finalization of material account and final bill and till

such time as the Contractual liabilities and responsibilities of the Contractor, shall prevail. All other

payments made under the Contract shall be treated as on-account payments.

21.0 ENGINEER’S DECISION

21.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-

holding of the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a

decision thereon.

21.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the

meaning and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days

after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the

Engineer’s decision and the decision shall become final and binding.

21.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent

to the right to request arbitration. It is the intent of the Agreement that there shall be no delay in the

execution of the works and the decision of the Engineer as rendered shall be promptly observed.

22.0 POWER TO VARY OR OMIT WORK

22.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred

to as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the

Contractor except as directed in writing by the Engineer, but the Engineer shall have full powers

subject to the provisions hereinafter contained, from time to time during the execution of the Contract,

by notice in writing to instruct the Contractor to make such variation without prejudice to the Contract.

The Contractor shall carry out such variation and be bound by the same conditions as far as

applicable as though the said variations occurred in the Contract Documents. If any suggested

variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his

obligations or guarantees under the Contract, he shall notify the Engineer thereof in writing and the

Engineer shall decide forthwith whether or not, the same shall be carried out and if the Engineer

confirms his instructions, the Contractor’s obligations and guarantees shall be modified to such an

extent as may be mutually agreed. Any agreed difference in cost occasioned by any such variation

shall be added to or deducted from the Contract Price as the case may be.

22.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the

Contractor to enable him to work his arrangement accordingly, and in cases where goods or materials

are already prepared or any design, drawings or pattern made or work done as per the contract

requires to be altered, a reasonable and agreed sum in respect thereof shall be paid to the

22.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement

of carrying out the alterations or additional or substituted work which either then or later on, will in the

opinion of the Contractor, involve a claim for additional payment, the Contractor shall immediately and

in no case later than thirty (30) days, after receipt of the instructions aforesaid and before carrying out

the instructions, advise the Engineer to that effect. But the Engineer shall not become liable for

payment of any charges in respect of any such variations, unless the instructions for the performance

of the same shall be confirmed in writing by the Engineer.

22.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing,

so to the extent of any change in the price, before the Contractor proceeds with the change.

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22.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the

decision of the Engineer shall prevail.

22.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to

instruct the Contractor, in writing, during the execution of the Contract to vary the quantities of the

items or groups of items in accordance with the provisions of clause entitled ‘Change of Quantity’ in

section GCC of this Volume-I. The Contractor shall carry out such variations and be bound by the

same conditions as though the said variations occurred in the Contract Documents. However, the

Contract Price shall be adjusted at the rates and the prices provided for the original quantities in the

23.0 ASSIGNMENT AND SUB-LE TTING OF CONTRACT:

No subletting of contract is allowed. Contractor should carry out work on his own under his or his

authorized supervisor and by labors employed by him.

24.0 CHANGE OF QUANTITY

24.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms &

conditions. Such variations unless otherwise specified in the accompanying Special Conditions of

Contract and/or Technical Specifications, shall not be subjected to any limitation for the individual

items but the total variations in all such items under the Contract shall be limited to a percentage of

the Contract price as specified in the Special Conditions of Contract.

24.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for

the change in quantities as above. The base unit rates, as identified in the Contract shall however

remain constant during the currency of the Contract, except as provided for in Clause 33.0 below. In

case the unit rates are not available for the change in quantity, the same shall be subjected to mutual

26.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting

Engineers and freely exchange with them such technical information as is necessary to obtain the

most efficient and economical design and to avoid unnecessary duplication of efforts. The Engineer

shall be provided with three copies of all correspondence addressed by the Contractor to other

Contractors and Consulting Engineers of the Owner in respect of such exchange of technical

information, wherever needed.

27.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor

any order by the Owner or the Engineer for payment of money or any payment for or acceptance of,

the whole or any part of the Works by the Owner or the Engineer, nor any extension of time, nor any

possession taken by the Engineer shall operate as a waiver of any provision of the Contract, or of any

power herein reserved to the Owner or any right to damages herein provided nor shall any waiver of

any breach in the Contract be held to be a waiver of any other or subsequent breach.

28.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any

extension of time for execution of the Works granted by the Engineer shall affect or prejudice the

rights of the Owner against the Contractor or relieve the Contractor of his obligation for the due

performance of the Contract, or be interpreted as approval of the Works done or of the equipment

furnished and no certificate shall create liability for the Owner to pay for alterations, amendments,

variations or additional works not ordered, in writing , by the Engineer or discharge the liability of the

Contractor for the payment of damages whether due, ascertained, or certified or not or any sum

against the payment of which he is bound to indemnify the Owner, nor shall any such certificate nor

the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of the

Owner against the Contractor.

29.0 PROGRESS REPORTS

Seal and signature of bidder

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own

cost submit periodic progress reports as may be reasonably required by the Engineer with such

materials as, charts, net-works, photographs, test certificates, etc. Such progress reports shall be in

the form and size as may be required by the Engineer.

30.0 TAKING OVER

Upon successful completion of work of erection of tower line by the Contractor, the Engineer shall

issue to the Contractor a completion Certificate as a proof of the final acceptance of the erected line.

Such certificate shall not unreasonably be withheld nor will the Engineer delay the issuance thereof

on account of minor omissions or defects which do not affect the commercial operation and/or cause

any serious risk to the erected line. Such certificate shall not relieve the Contractor of any of his

obligations which otherwise survive, by the terms and conditions of the Contract after issue of such

C. CONTRACT SECURITY AND PAYMENTS

31.0 CONTRACT PERFORMANCE GUARANTEE

The Contractor shall furnish Contract Performance Guarantee(s) for the proper fulfillment of the

Contract in the prescribed form within fifteen (15) days of “Notice of Award of Contract”. The

performance guarantee(s) shall be as per terms prescribed.

32.1 The payment to the Contractor for the performance of the works under the Contract will be made by

the Owner as per the guidelines and conditions specified herein. All payments made during the

Contract shall be on account payments only. The final payment will be made on completion of all

Works and on fulfillment by the Contractor of all his liabilities under the Contract and production of

work completion certificate of the Sub-Station in-charge, after following the procedures of GETCO.

Payment will be made by concern Division offices under which work executed.

32.2 Currency of Payment: All payments under the Contract shall be in Indian Rupees only.

32.3 Terms: Payment terms will be as prescribed in the special conditions of contract and on fulfillment of

conditions specified thereof.

33.1 Application for Payment: The Contractor shall submit application for the payment in the prescribed

preformed of the Owner. Performa for application for payment will be as prescribed.

Each such application shall state the amount claimed and shall set forth in detail, in the order of the

Payment Schedule, particulars of the Works including the Works executed at Site and of the

equipment shipped/brought on to the site pursuant to the Contract up to the date mentioned in the

application and for the period covered since the last preceding certificate, if any.

Every interim payment certificate shall certify the Contract value of the Works executed up to the date

mentioned in the application for the payment certificate, provided that no sum shall be included in any

interim payment certificate in respect of the works that, according to the decision of the Engineer,

does not comply with the Contract.

34.3 Mode of Payment

Payment due on completion of work shall be made by the Owner through Owner’s Bank or directly to

the Contractor as per the payment schedule.

All payments under the Contract shall be made as stipulated in the Special Conditions of Contract

after signing the Contract Agreement.

Progressive payments linked with erection shall only be made after the issue of certificates by the

Engineer, one for the quantum of work completed and the other for the successful completion of

quality check points involved in the quantum of work billed.

35.0 DEDUCTIONS FROM CONTRACT PRICE

Seal and signature of bidder

All costs, damages or expenses which the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. All such claims shall

be billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall be

supported by appropriate and certified vouchers or explanations, to enable the Contractor to properly

identify such claims. Such claims shall be paid by the Contractor within thirty (30) days of the receipt

of the corresponding bills and if not paid by the Contractor within the said period, the Owner may then

deduct the amount, from any monies due or becoming due by him to the Contractor under the

Contract or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

37.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the

Works and obligatory in terms of law to protect his interest and interests of the Owner against all

perils detailed herein. The form and the limit of such insurance as defined herein together with the

under-writer in each case shall be acceptable to the Owner. However, irrespective of such

acceptance, the responsibility to maintain adequate insurance coverage at all time during the period

of Contract shall be of Contractor alone. The Contractor’s failure in this regard shall not relieve him of

any of his contractual responsibilities and obligations. The insurance covers to be taken by the

Contractor shall be in the joint name of the Owner and the Contractor. The Contractor shall,

however, be authorized to deal directly with Insurance Company or Companies and shall be

responsible in regard to maintenance of all insurance covers. Further the insurance should be in

freely convertible currency.

37.2 Any loss or damage to the equipment during handling, transportation, storage, erection, putting into

satisfactory operation and all activities to be performed till the successful completion of

commissioning of the equipment shall be to the account of the Contractor. The Contractor shall be

responsible for preference of all claims and make good the damages or loss by way of repairs and/or

replacement of the equipment, damaged or lost. The transfer of title shall not in any way relieve the

Contractor of the above responsibilities during the period of Contract. The Contractor shall provide

the Owner with copy of all insurance policies and documents taken out by him in pursuance of the

Contract. Such copies of documents shall be submitted to the Owner immediately after such

insurance coverage. The Contractor shall also inform the Owner in writing at least sixty (60) days in

advance regarding the expiry/cancellation and/or change in any of such documents and ensure

revalidation, renewal etc., as may be necessary well in time.

37.3 The perils required to be covered under the insurance shall include, but not be limited to fire and

allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in

transit, theft, pilferage, riot and strikes and malicious damages, civil commotion, weather conditions,

accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods

and other costs till the equipment is delivered at Site. The insurance policies to be taken should be

on replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of

insurance cover and the amount of claim available from the underwriters, the Contractor shall be

liable to make good the full replacement/rectification value of all equipment/materials and to ensure

their availability as per project requirements.

37.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account

and will be included in Contract Price, However, the Owner may from time to time, during the

pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks and in

such a case, the parties to the Contract will agree for a mutual settlement, for reduction in Contract

price to the extent of reduced premia amount. The Contractor, while arranging the insurance shall

ensure to obtain all discounts on premia, which may be available for higher volume or for reason of

financing arrangement of the project.

37.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional

insurance requirements for the portion of the works to be performed at the Site.

37.6 Special Conditions of Contract details out the various insurance liabilities.

Seal and signature of bidder

38.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined elsewhere in the Bid document.

39.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

39.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner

or his authorized agents, then the Contractor shall be given due extension of time for the completion

of the Works, to the extent such omission on the part of the Owner has caused delay in the

Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall

39.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if

such delays have resulted in any increase in cost. The Owner shall examine the justification for such

a request for claim and if satisfied, the extent of compensation shall be mutually agreed depending

upon the circumstances at the time of such an occurrence.

40.0 DEMURRAGE, WHARFAGE, ETC.

All demurrage, wharf age and other expenses incurred due to delayed clearance of the material or

any other reason shall be to the account of the Contractor.

41.0 FORCE MAJEURE

41.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the

Owner as the case may be, which they could not foresee or with a reasonable amount of diligence

could not have foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or

undeclared, priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the

other in writing of such causes.

41.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from

any force majeure cause as referred to and/or defined above

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even

though such cause may occur after Contractor’s performance of obligation has been delayed due to

42.0 SUSPENSION OF WORK

42.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the

Works without invalidating the provisions of the Contract. Orders for suspension or reinstatement of

the Works will be issued by the Engineer to the Contractor in writing. The time for completion of the

works will be extended for a period equal to duration of the suspension.

42.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of

the works will be paid by the Owner, provided such costs are substantiated to the satisfaction of the

Engineer. The Owner shall not be responsible for any liabilities if suspension or delay is due to some

default on the part of the Contractor or his Sub-Contractor.

43.0 CONTRACTOR`S DE FAULT

43.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse

or neglect to comply with any reasonable order given to him, in writing by the Engineer in connection

with the works or shall contravene the provisions of the Contract, the Owner may give notice in writing

to the Contractor to make good the failure, neglect or contravention complained of. Should the

Contractor fail to comply with the notice within thirty (30) days from the date of serving the notice,

then and in such case the Owner shall be at liberty to employ other workmen and forthwith execute

Seal and signature of bidder

such part of the works as the Contractor may have neglected to do or if the Owner shall think fit,

without prejudice to any other right he may have under the Contract to take the work wholly or in part

out of the Contractor’s hands and re-contract with any other person or persons to complete the works

or any part thereof and in that event the Owner shall have free use of all Contractor’s equipment that

may have been at the time on the Site in connection with the works without being responsible to the

Contractor for fair wear and tear thereof and to the exclusion of any right of the Contractor over the

same, and the Owner shall be entitled to retain and apply any balance which may otherwise be due

on the Contract by him to the Contractor, or such part thereof as may be necessary, to the payment

of the cost of executing the said part of the Works or of completing the Works as the case may be. If

the cost of completing of works or executing part thereof as aforesaid shall exceed the balance due to

the Contractor shall pay such excess. Such payment of excess amount shall be independent of the

liquidated damages for delay which the Contractor shall have to pay if the completion of works is

43.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to

pay liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

43.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not

entitle the Contractor to reduce the value of the Contract Performance Guarantee nor the time

thereof. The Contract Performance Guarantee shall be valid for the full value and for the full period of

the Contract including guarantee period.

44.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

44.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other

than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event

give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

44.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory to the Owner, stop all

further sub-contracting or purchasing activity related to the work terminated, and assist Owner in

maintenance, protection, and disposition of the works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

44.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and

if the Contractor is a partnership concern and one of the partners dies then unless the Owner is

satisfied that the legal representatives of the individual Contractor or of the proprietor of the propriety

concern and in the case of partnership, the surviving partners, are capable of carrying out and

completing the Contract the Owner shall be entitled to cancel the Contract as to its incomplete part

without being in any way liable to payment of any compensation to the estate of deceased

Contractor and/or to the surviving partners of the Contractor’s firm on account of the cancellation of

the Contract. The decision of the Owner that the legal representatives of the deceased Contractor or

surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall be final

and binding on the parties. In the event of such cancellation the Owner shall not hold the estate of the

deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or

the surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

45.0 FRUSTRATION OF CONTRACT

45.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section

of the Indian Contract Act, parties shall be absolved of their responsibility to perform the balance

portion of the Contract, subject to provisions contained in sub-clause 45.3 below.

45.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason

of willful or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the

Contractor in accordance with the terms of the Contract within three months of the event, the parties

hereto shall be relieved from carrying out further obligations under the Contract treating it as

frustration of the Contract.

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45.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss to arrive

at reasonable settlement on all issues including amounts due to either party for the work already

done on quantum merit basis which shall be determined by mutual agreement between the parties.

46.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor

or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their

behalf in relation to the obtaining or to the execution of this or any other Contract with the Owner,

shall in addition to any criminal liability which it may incur, subject the Contractor to the cancellation of

this and all other Contracts and also to payment of any loss or damage to the Owner resulting from

any cancellation. The Owner shall then be entitled to deduct the amount so payable from any monies

otherwise due to Contractor under the Contract.

E. RESOLUTION OF DISPUTES

47.0 SETTLEMENT OF DISPUTES

47.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent

possible, be settled amicably between the parties.

47.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the progress

of the Works or after its completion or whether before or after the termination, abandonment or

breach of the Contract, it shall, in the first place, be referred to and settled by the Engineer, who,

within a period of thirty (30) days after being requested by either party to do so, shall give written

notice of his decision to the Owner and the Contractor.

47.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and

binding upon the parties until the completion of the Works and shall forthwith be given effect to by the

Contractor who shall proceed with the Works with all due diligence, whether he or the Owner requires

arbitration as hereinafter provided or not.

47.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has

been communicated to him by either party within thirty (30) days from the receipt of such notice, the

said decision shall become final and binding on the parties.

47.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being

requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with

any such decision, or within thirty (30) days after the expiry of the first mentioned period of thirty days,

as the case may be, either party may require that the matters in dispute be referred to arbitration as

hereinafter provided.

48.0 ARBITRATION

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract with reference to

the construction, interpretation, breach, termination or validity thereof (hereinafter referred as "the Dispute") shall, upon the

written request of either Party be referred to the authorized representatives of the Disputing Parties for resolution. The

authorized representatives shall promptly meet and attempt to negotiate in good faith a resolution of the Dispute within thirty

days of the service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in sub clause (1) of Clause,

arising under or in connection with the present works contracts, whether pertaining to works contracts alone or works and

procurement both, the same shall be referred to arbitration under the Gujarat Public Works Contracts Disputes Arbitration

Tribunal Act, 1 992."

49.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every two months, a statement covering payments claimed

and the payments received vis-à-vis the works executed, for reconciliation of accounts with the

Owner. The Contractor shall also prepare and submit a detailed account of Owner Issue materials

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received and utilized by him for reconciliation purpose in a format to be discussed & finalized with the

Owner before the award of Contract.

ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications

& document and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his

representative at Site suitably designated for the purpose of overall responsibility and coordination of

the works to be performed at Site. Such person shall function from the Site office of the Contractor

during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and the

Payment of Wages Act (both of the Government of India) and the rules made there under in respect

of any employee or workman employed or engaged by him or his Sub-Contractor. He shall abide by

labor laws and others as specified in the special conditions of contract.

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract

shall be to the account of the Contractor. Should any such inspection or registration need to be re-

arranged due to the fault of the Contractor or his Sub Contractor, the additional fees to such

inspection and/or registration also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all tower, H-frame, Stringing and other line material brought to the Site

for the purpose of erection, testing and commissioning of the line to be erected under the Contract.

The Owner shall continue to hold the lien on all such material throughout the period of Contract. No

material brought to the Site shall be removed from the Site by the Contractor and/or his Sub-

Contractors without the prior written approval of the Engineer.

4.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the

Contract. Any written order or instruction of the Engineer or his duly authorized representative shall

be communicated to the said authorized resident representative of the Contractor and the

representative shall be available at a stated address for this purpose.

5.0 CO-OPERATION WITH OTHER CONTRACTORS

5.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be

performing other works on behalf of the Owner and the workmen who may be employed by the

Owner and doing work in the vicinity of the Works under the Contract. The Contractor shall also so

arrange to perform his work as to minimize, to the maximum extent possible, interference with the

work of other Contractors and their workmen. Any injury or damage that may be sustained by the

employees of the other Contractors and the Owner, due to the Contractor’s work shall promptly be

made good at the Contractor’s own expense.

6.0 ACCESS TO SITE AND WORKS ON SITE

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6.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in reasonable

6.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the Owner

may approve and the Owner shall give the Contractor reasonable facilities for carrying out the works.

6.3 In the execution of the works, no person other than the Contractor or his duly appointed representative, Sub-

Contractor and workmen, shall be allowed to do work on the Site, except by the special permission, in writing

of the Engineer or his representative.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his

employees and workmen at Site. The Engineer shall be at liberty to object to the presence of any

representative or employee of the Contractor at the Site, if in the opinion of the Engineer such

employee has misconduct himself or is incompetent or negligent or otherwise undesirable and then

the Contractor shall remove such a person objected to and provide in his place a competent

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and

schedules for carrying-out each part of the works. Any review of such plan or schedule or method of

work by the Engineer shall not relieve the Contractor of any of his responsibilities towards the field

activities. Such reviews shall also not be considered as an assumption of any risk or liability by the

Engineer or the Owner or any of his representatives and no claim of the Contractor will be entertained

because of the failure or inefficiency of any such plan or schedule or method of work reviewed. The

Contractor shall be solely responsible for the safety, adequacy and efficiency of plant and equipment

and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including the

safety of all persons employed by him or his Sub–Contractor and all the properties under his custody

during the performance of the work. This requirement shall apply continuously till the completion of

the Contract and shall not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall

highlight comparison to the schedules. The report shall also indicate the reasons for the variance

between the scheduled and actual progress and the action proposed for corrective measures,

wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule

for the month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the

Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss to

the Contractor’s works and the Contractor shall be responsible for complete restoration of the

damaged works to original conditions to comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with

experience of his particular work. No person below the age of eighteen years shall be employed.

Seal and signature of bidder

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging,

allowances and other payments to the Contractor’s employees shall be the sole responsibility of the

12.3 In case the Owner becomes liable to pay any wages or dues to Labor or any Government agency

under any of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labor

Regulation Abolition Act or any other law due to act of omission of the Contractor, the Owner may

make such payment and shall recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

13.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings required

for pre-assembly, erection, of the Towers, H-frame, string, earthing etc, covered under the Contract.

He shall submit a list of all such materials to the Engineer before the commencement of work at Site.

These tools and tackles shall not be removed from the Site without the written permission of the

13.3 The Contractor shall provide necessary first-aid facilities for all his employees, representatives and

workmen working at the Site. Enough number of Contractor’s personnel’s shall be trained in

administering first-aid.

14.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and

Conditions of Contract of this Volume-I, the following provisions will also apply to the portion of works

to be done beyond the Contractor’s own or his Sub-Contractor’s manufacturing Works.

14.2 Workmen’s Compensation Insurance

The contractor should produce Insurance policy copy which covered Contractor’s employee & sub

contractor’s employee for the same. This insurance shall protect the Contractor against all claims

applicable under the Workmen’s Compensation Act, 1948 (Government of India). This policy shall

also cover the Contractor against claims for injury, disability, disease or death of his or his Sub-

Contractor’s employee, which for any reason are not covered under the Workmen’s Compensation

Act, 1948. The liabilities shall not be less than:

Workmen’s Compensation : As per statutory Provisions

Employee’s Liability : As per statutory Provisions

14.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease

or death of members of public or damage to property of others, due to any act of omission on the part

of the Contractor, his agents, his employees, his representatives and Sub-Contractors or from riots,

strikes and civil commotion.

14.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-

Contractors, his agents and his employees have to perform work pursuant to the Contract.

14.5 The above are only illustrative list of insurance covers normally required and it will be the

responsibility of the Contractors to maintain all necessary insurance coverage to the extent both in

time and amount to take care of all his liabilities either direct or indirect, in pursuance of the Contract.

15.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without

subjecting the equipment and materials to adverse effects during inclement weather conditions, like

monsoon, storms etc. and during other unfavorable construction conditions. No field activities shall be

performed by the Contractor under conditions, which might adversely affect the quality and efficiency

thereof, unless special precautions or measures are taken by the Contractor in a proper and

satisfactory manner in the performance of such Works and with the concurrence of the Engineer.

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Such unfavorable construction conditions will in no way relieve the Contractor of his responsibility to

perform the Works as per the schedule.

16.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may

come across during the course of performance of his Works either during excavation or elsewhere,

are properly protected and handed over to the Engineer. Similarly, the Contractor shall ensure that

the bench marks, reference points, etc. which are marked either with the help of Engineer or by the

Engineer shall not be disturbed in any way during the performance of his Works. If any work is to be

performed which disturbs such reference the same shall be done only after these are transferred to

other suitable locations under the direction of the Engineer. The Contractor shall provide all

necessary materials and assistance for such relocation of reference points etc.

17.0 WORK & SAFETY REGULATIONS

17.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to GETCO or to others, working at the Site. The Contractor shall also be

responsible for provision of all safety notices and safety equipment required both by the relevant

legislations and the Engineer, as he may deem necessary.

17.2 All equipment used in construction and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to be absolutely

safe. All equipment shall be strictly operated and maintained by the Contractor in accordance with

manufacturer’s Operation Manual and safety instructions and as per Guidelines/rules of GETCO in

17.3 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out in

accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and

associated Laws/Rules in force from time to time. A register of such examinations and tests shall be

properly maintained by the Contractor and will be promptly produced as and when desired by the

Engineer or by the person authorized by him.

17.4 The Contractor shall provide suitable safety equipment of prescribed standard to all employees and

workmen according to the need.

17.5 The Contractor shall provide safe working conditions to all workmen and employees at the Site

including safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be

erected under the control and supervision of an experienced and competent person. For erection,

good and standard quality of material only shall be used by the Contractor.

17.6 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment

belonging to the Owner or other Contractors under any circumstances, whatsoever, unless expressly

permitted in writing by GETCO to handle such fuses, wiring or electrical equipment

17.7 Before the Contractor connects any electrical appliances to any plug or socket belonging to the other

Contractor or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be

d. The Engineer will not grant permission to connect until he is satisfied that;

e. The appliance is in good condition and is fitted with suitable plug;

f. The appliance is fitted with a suitable cable having two earth conductors, one of which shall be an

earthed metal sheath surrounding the cores.

17.8 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No weight

of any description will be imposed on any cable and no ladder or similar equipment will rest against or

attached to it.

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17.9 No repair work shall be carried out on any live equipment. The equipment must be declared safe by

the Engineer and a permit to work shall be issued by the Engineer before any repair work is carried

out by the Contractor. While working on electric lines/equipment, whether live or dead, suitable type

and sufficient quantity of tools will have to he provided by the Contractor to

electricians/workmen/officers.

17.10 In case any accident occurs during the construction/ erection or other associated activities

undertaken by the Contractor thereby causing any minor or major or fatal injury to his employees due

to any reason, whatsoever, it shall be the responsibility of the Contractor to promptly inform the same

to the Engineer in prescribed form and also to all the authorities envisaged under the applicable laws.

17.11 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is

being carried out in such a way that it may cause accidents and endanger the safety of the persons

and/or property, and/or equipment. In such cases, the Contractor shall be informed in writing about

the nature of hazards and possible injury/accident and he shall comply to remove shortcomings

promptly. The Contractor after stopping the specific work can, if felt necessary, appeal against the

order of stoppage of work to the Engineer within 3 days of such stoppage of work and decision of the

Engineer in this respect shall be conclusive and binding on the Contractor.

17.12 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to

safety reasons as provided in Para 31.18 above and the period of such stoppage of work will not be

taken as an extension of time for completion of work and will not be the ground for waiver of levy of

liquidated damages.

17.13 It is mandatory for the Contractor to observe during the execution of the works, requirements of

Safety Rules which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so

as to enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper

introduction as to the hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around fire

prone areas and adequate firefighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first

aid to the injured.

j) Requirements of ventilation in underwater working to licensed and experienced divers, use of

gum boots for working in slushy or in inundated conditions are essential requirements to be

17.14 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of

applicable laws pertaining to the safety of workmen, employees, plant and equipment as may be

prescribed from time to time without any demur, protest or contest or reservations. In case of any

discrepancy between statutory requirement and GETCO Safety Rules referred above, the latter shall

be binding on the Contractor unless the statutory provisions are more stringent.

a. Fatal injury or accident Rs. 1, 00,000/- : These are applicable

Causing death per person for death

b. Major injuries or accident causing Rs. 20,000/- : injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act. The

compensation mentioned above shall be in addition to the compensation payable to the

workmen/employees under the relevant provisions of the Workmen’s Compensation Act and rules

framed there under or any other applicable laws as applicable from time to time. In case the Owner is

Seal and signature of bidder

made to pay such compensation then the Contractor is liable to reimburse the Owner such amount in

addition to the compensation indicated above.

18.0 MATERIALS HANDLING AND STORAGE

18.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received, unloaded,

transported and stored in the storage spaces by the Contractor.

18.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of any

damages, storage, discrepancy etc, for the purpose of Engineer’s information only. The Contractor shall submit

to the Engineer every week a report detailing all the receipts during the week. However, the Contractor shall be

solely responsible for any shortages or damages in transit, handling and / or in storage and erection of the

equipment at Site. Any demurrage, wharf age and other such charges claimed by the transporters, railways etc,

shall be to the account of the Contractor.

18.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment materials

received by him for the purpose of erection and keep such record open for the inspection of the Engineer in-

18.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment stored shall be

properly protected to prevent damage either to the equipment or to the floor where they are stored. The

equipment from the store shall be moved to the actual location at the appropriate time so as to avoid damage of

such equipment at Site.

18.5 All electrical panels, control gears, motors and such other devices shall be properly dried by heating before they

are installed and energized. Motor bearings, slip ring, commutators and other exposed parts shall be protected

against moisture ingress and corrosion during storage and periodically inspected.

18.6 All the electrical equipment such as motors, generators, etc. shall be tested for insulation resistance at least once

in three months from the date of receipt till the date of commissioning and a record of such measured insulation

values maintained by the Contractor. Such records shall be opened for inspection by the Engineer.

18.7 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected and stored

in a suitable manner to prevent damage or deterioration in quality by storage.

18.8 All the materials stored in the open or dusty location must be covered with suitable weatherproof and flame

proof covering material wherever applicable.

18.9 If the materials belonging to the Contractor are stored in areas other than those earmarked for him, the Engineer

will have the right to get it moved to the area earmarked for the Contractor at the Contractor’s cost.

18.10 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment, which

require indoor storage. Normally, all the electrical equipment such as motors, control gears, generators, exciters

and consumables like electrodes, lubricants etc. shall be stored in the closed storage space. The Engineer, in

addition, may direct the Contractor to move certain other materials, which in his opinion will require indoor

storage, to indoor storage areas, which the Contractor shall strictly comply with.

19.0 CONSTRUCTION MANAGEMENT

19.1 The field activities of the Contractors working at Site, will be coordinated by the Engineer and the Engineer’s

decision shall be final in resolving any disputes or conflicts between the Contractor and other Contractors and

the tradesmen of the Owner regarding scheduling and coordination of work. Such decision by the Engineer

shall not be a cause for extra compensation or extension of time for the Contractor.

19.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be designated by the

Engineer. The Contractor shall attend such meetings and take notes of discussions during the meeting and the

decision of the Engineer and shall strictly adhere to those decisions in performing his works. In addition to the

above weekly meeting, the Engineer may call for other meetings either with individual Contractors or with

selected number of Contractors and in such a case the Contractors if called, will also attend such meetings.

Seal and signature of bidder

19.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his works in

accordance with the specified construction schedule. If at any time, the Contractor is falling behind the

schedule, he shall take necessary action to make good for such delays by increasing his work force or by

working overtime or otherwise accelerate the progress of the work to comply with the schedule and shall

communicate such actions in writing to the Engineer, satisfying that his action will compensate for the delay.

The Contractor shall not be allowed any extra compensation for such action.

19.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials or supply or

any other services to the Contractor except for the coordination work between various Contractors if any at site.

20.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other Contract Documents

and any other supplementary data complete with all the latest revisions thereto. The Contractor shall also

maintain in addition the continuous record of all changes to the above Contract Documents, drawings,

specifications, and supplementary data, etc. effected at the field and on completion of his total assignment under

the Contract shall incorporate all such changes on the drawings and other Engineering data to indicate as

installed conditions of the equipment furnished and erected under the Contract. Such drawings and Engineering

data shall be submitted to the Engineer in required number of copies.

21.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

21.1 The Contractor shall bring to Site all equipment, components, parts, materials, including construction

equipment, tools and tackles for the purpose of the works under intimation to the Engineer. All such goods

shall, from the time of their being brought vest in the Owner, but may be used for the purpose of the works only

and shall not on any account be removed or taken away by the Contractor without the written permission of the

Engineer. The Contractor shall nevertheless be solely liable and responsible for any loss or destruction thereof

and damage thereto.

21.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or owing to him

by the Contractor, under, in respect of or by reasons of the Contract. After giving a fifteen (15) days notice in

writing of his intention to do so, the Owner shall be at liberty to sell and dispose off any such goods, in such

manner as he shall think fit and to apply the proceeds in or towards the satisfaction of such sum or sums due as

21.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of the

Engineer the materials such as construction equipment, erection tools and tackles, scaffolding etc. with the

written permission of the Engineer.

22.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

22.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also be responsible

for protection of all persons including members of public and employees of the Owner and the employees of

other Contractors and Sub-Contractors and all public and private property.

23.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and Conditions of

Contract of this Volume-I, the following provisions will also apply to the portion of works to be done beyond

the Contractor’s own or his Sub-Contractor’s manufacturing Works.

24.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment shall be in

accordance with the relevant Codes and accepted good engineering practice, the Engineer’s drawings and other

applicable Indian recognized codes and laws and regulation of the Government of India.

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SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars :

This part of the Bid Document relates to certain specific/special terms and conditions particular to the

Contract. The provisions herein are to be read and understood in conjunction with the relevant

provisions elsewhere in the Instructions to Bidders (ITB), the General Conditions of Contract (GCC)

and Erection Conditions of Contract (ECC). The intent of provisions herein are specific to this contract

and are, in general, supplementary to related provisions under ITB,GCC and ECC. However, in

certain provisions which are contrary to those in ITB, GCC and ECC, the provisions in these Special

Conditions of Contract will prevail.

2.0 Tender Fee :

3.0 All the Bidders will be required to pay Tender Fees with applicable GST and EMD as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the office address

specified in the tender document or by RTGS/ NET/online

3.0 Earnest Money Deposit (EMD):

4.0 3.1 All the Bidders will be required to pay Tender Fees with applicable GST and EMD as

mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at the office address

specified in the tender document or by RTGS/ NET/online

3.1 Validity period : The offers should be valid for minimum period of 180 Days from date of

opening of tender ( Technical Bid )

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make the

5.0 Qualifying Criteria:

5.1 TECHNICAL CRITERIA:

As per Criteria mentioned above in GCC Part-1

5.2 FINANCIAL CRITERIA:

As per Criteria mentioned above in GCC Part-1

6.0 Additional Documents:

Apart From various documents to be furnished along with the Bid as required in the GCC and ECC,

the following documents/details are to be furnished by the Bidder:

Vendor Registration: Vendor registration document

Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P. F. Commissioner.

Profit & Loss Account Statement: The Bidder should submit certified Xerox audited copy of the

Balance sheet with profit and loss account of last three Years.

Nature of Firm: Attested copy of Partnership Deed, P o we r of Attorney, if any, for signing the

b i d documents in case of partnership firm &self-affidavit for proprietorship firm. All such

documents shall have to be NOTARISED

I.T. PAN CARD: The bidder should submit the attested zerox copy of PAN Card of their firm.

GST Registration: The Bidder Should have to take registration under the “GOODS AND

SERVICE TAX(GST)”. The certified Xerox copy of such registration shall have to be

submitted along with the bid by the bidder.

Seal and signature of bidder

Electrical contractor’s license: The bidders should submit the attested copy of GOG

Electrical Contractor licenses of firm with latest validation.

Welfare Cess registration: As per welfare Cess act., as the work allotted to bidder, he has to take

registration under well Cess of said site and submit the same to this office.

List of Tools & Tackles:

7.0 Price Inclusions (including Taxes & Duties):

7.1 The prices quoted shall be all inclusive of freight, Octroi, transportation, loading, unloading & stacking

of material or manpower.

7.2 Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on

a given taxable goods and/or services within the original contractual delivery period. The amount and

% of GST and Cess as applicable should clearly be indicated separately. (GST/Cess means all

applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the State

for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying

that you have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall

not claim any such Refund, on a future date, from the concerned Authorities and if, any

Refund/Credit, in respect of such GST and Cess, is claimed by you, it will be immediately passed on

to the COMPANY, without COMPANY making any specific Claim, for the same, either from the

Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act,

which should be clearly indicated in the price bid. COMPANY may at its discretion consider such offer

with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is

inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of

the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the

price bid shall be final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance

of tender only and any deviation in the same shall not be accepted. Further, any additional liability of

GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over

and above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along with interest

needs to be passed on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the rate

of 15% per annum if GST charged is not paid / short paid to the government or fail to upload the

details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the

stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable

for each item of Goods/Service. If not specifically mentioned, then COMPANY will have the option to

take the prices as exclusive of taxes and duties at maximum higher slab rates for the evaluation of

Seal and signature of bidder

Every bidder shall inform their GSTIN No. of the registered place(s) where from the bidder intends to

supply the goods / services, meaning thereby the bidder has to supply the goods / services from the

relevant declared / registered place of supply only.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion

of any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should be

passed on to COMPANY and you should inform such changes to COMPANY from time to time.

GST Compliances:

The GST at the applicable rates will be levied on the total of Schedule-B. GST on the work executed

will be subject to CGST Act, SGST Act, IGST Act, UTGST Act its rules, regulations and notifications,

circulars issued and in force time to time by Government and M/s. GETCO. Contractors are required

to clarify the product and services related HSN codes and SAC codes respectively.

Contractor required to submit the invoice as per the standard formats/contents of GST laws including

invoice ruling. GST will be reimbursed subject to proper/ valid matching of transactions/invoices on

GSTN (GST network).

The contractor is abiding by the all rules and regulations of corporation and amendments, which may publish

subsequently for compliance by field offices with respect to GST Laws

7.9 Statutory Variations:

Any statutory increase or decrease in the taxes and duties GST and Cess as applicable or in the

event of introduction of new tax/cess or cessation of existing tax/cess subsequent to your offer if it

takes place within the original contractual delivery date will be to the GETCO’s account subject to the

claim being supported by documentary evidence. However, if any decrease takes place after the

contractual delivery date, the advantage will have to be passed on to the GETCO.

7.12 Income Tax

Income tax at source at the prevailing rate will be deducted from bills in accordance with the provision

of Income-Tax Laws and to that effect a certificate will be issued to the contractor.

1) As per the Welfare cess Act, the welfare cess @ 1% is applicable on supply and erection items for

supply, erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects

and civil works.

2) Contractor shall get registered under welfare cess Act before commencement of work. Office of

the factory inspector is authorized at present as a registering authority.

3) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment.

4) The contacts for which supply or part supply of material are in the scope of GETCO, then

contractors shall deposit welfare Cess on estimated cost of supplied items to GETCO contractor

on progressive basis of utilization. As this part of welfare cess is on GETCO account, the same

shall be reimbursed to the contractor on receipt of request letter along with documentary

evidence of payment. For calculation of welfare cess on supply part, valuation as per MR shall be

taken and informed to the contractor for payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concern office.

• Before release of payment of first R.A. Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A. Bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A. Bill.

• Before release of payment of final bill, the contractor has to submit documentary evidence of

payment of welfare cess of previous R.A. Bill as well as of this final bill.

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• If the R.A. Bill happens to be first and final bill, then before release of payment, contractor has to

submit documentary evidence of registration under Welfare Cess Act and evidence of payment of

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary

evidence of payment by observing due formalities

8.0 SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE DEPOSIT

8.1 The successful bidder has pay security deposit within 15 days of receipt of order.

8.2 The 5% of tender value will be required to be paid either in form of Demand Draft in favor of “Gujarat

Energy Transmission Corporation Limited” payable at Palanpur or in form of “Bank Guarantee” on

acceptance of tender as security deposit at Circle Office, Palanpur or by NEFT/RTGS/ONLINE as

per bank details mentioned in the tender notice. The Security Deposit will be paid within 15 days

of receipt of LOI. FDR not accepted as security Deposit. Bank Guarantee Format will be given from

8.3 This security deposit is for the performance of contract and the same is liable to be forfeited by the in

event of non-fulfillment of the term and conditions of this contract by the contractor

8.4 Corporate Guarantees are not admissible.

8.5 The ‘Signing of Contract ‘and ‘Contract Agreements’ will be done as per prevalent Terms and

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in materials, poor

workmanship or defect/ wrong design etc. for a period of one year from the date of commissioning of

transmission line.

9.0A BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting

and completion dates of each activity. This is mandatory condition the tenders without which shall be

liable to be rejected.

10.0 PENALTY FOR DELAY:

10.1 The tenderer should note that the completion time allowed for carrying out the work should be strictly

observed. Any delay that may take place in work execution beyond Contractual cutoff date stated as

per stipulated delivery period shall be subject to the penalty at the rate of ½ % per week or part

thereof on delayed portion of the work subject to ceiling of 10% of total contract value plus applicable

GST on penalty amount will be impose.

10.2 The penalty will be deducted from bills payable either against this contract or from any Bank

Guarantee or any other amount payable under any other contract with the GETCO.

11.0 COMPLETION PERIOD

11.1 Overall Completion period for this Contract will be 06 Months from the date of Commencement

11.2 No mobilization period, idling or stoppage period will be allowed during this period of the Contract.

11.3 The completion date will be deemed to be the date on which all works on the Contract are

demonstrated to be complete to the satisfaction of the GETCO/Engineer and is complete in all

respects as per the terms and conditions of this Contract.

12.0 Presentation of Bills

12.1 Monthly RA bills for 90% value of the supplied tower material and work executed including cost of

material consumed is to be prepared in triplicate and submitted to Site Engineers in-charge of the

work, for necessary payment. These bills shall be serially numbered with suffix SE-I.

12.2 Balance 10% payment shall be released only after finalization of material account and passing of final

bill. The contractor has to submit the final bill along with the material consumption statement and

Seal and signature of bidder

other required data of the work carried out within 3 months from the date of completion of work.

These bills shall be serially numbered with suffix SE-I.

12.3 All the bills in accordance with the above clauses must be submitted with the following information:

a) Item wise work done during billing period.

b) Item wise cumulative work done.

c) Account for material consumed and balance stock.

12.4 For non-submission or part submission of above information, an additional 5% amount of the

respective RA bill shall be withheld and shall only be released at the time of final bill.

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract

documents/furnishing of Security Deposit and on execution of transmission line work.

13.1 For erection works.

(i) 90% payment of amount claimed covering various activity such as structure, equipment erection, earthing

installation, control wiring, battery charging etc. works against R.A. bills duly certified by EIC within

days from the date of R.A. bill.

(ii) Balance 10% of erection value shall be paid against completion of work only after settlement of material

account statement of items used, erected and successful commissioning of transmission line the

same amount will be release in final bill only and payment will be made only after passing of final bill.

14.0 TAKING DELIVERY AND INSURANCE

14.1 The contractor has to take delivery from construction store of Tower material, H-frame structure

material, conductor & line material keeps S/S materials in safe custody and transport to the

respective sites and will be fully responsible for any damage to or loss of all materials at any stage

during transportation or erection or taking over of the line by GETCO.

14.2 The Contractor has to open site store and ensure for safe custody of all the stored materials at his

14.3 The Contractor shall have total responsibility for the entire tower & line materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable security

arrangements at his own cost to ensure the protection of all materials, equipment and works from

theft, fire pilferage and any other damages and loss. It shall be the responsibility of the contractor to

arrange for security till the works are finally taken over by the GETCO.

14.4 STORAGE-CUM-INSURANCE: -

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent of

100% cost of cost of sub-station / line materials, which are required to complete the sub-station / line.

Bidder shall have to take the comprehensive Marine Cum Erection (MCE) insurance policy against

any loss, damage, theft, pilferage, fire etc. for the complete period of storage, erection and

commissioning up to the time of taking over of the sub-station / line by GETCO. However, if the work

is not completed within stipulated time limit as mentioned into work order, the MCE shall be extended

by the contractor up to the work completion and taking over of line or SS by GETCO. Moreover, the

change for extension of insurance shall be borne by contractor if the delay is attributed to the

contractor. The charge for extension of insurance shall be reimbursed by GETCO to the contractor on

production of proof for extension of MCE if the delay is attributed on the part of GETCO.

The contractor shall deal directly and pursue the claim with the insurance company and shall be

responsible in regard to maintenance of all insurance coverage as well as for settlement of claim. The

proof of insurance policy taken by the contractor shall be furnished / submitted to engineer-in-charge

No material shall be issued to bidder/erection agency in absence of such insurance policy. The risk

shall be covered for lifting of materials from store to final handing over to GETCO. Further, in absence

of the above insurance policy, R.A. bill payment will be withheld.

Seal and signature of bidder

14.5 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge,

pursue and settle all the claims with the Insurance Company for all items, materials and the GETCO

shall be kept informed about it. Contractor shall replace the lost / damaged materials / items promptly

irrespective of the settlement of the claims by underwriter and ensure that the work progress is as per

agreed schedule. The loss, if any, such replacement will have to be borne by the Contractor and

GETCO will not entertain any claim / representation in this regard. However, it will be contractor’s

responsibility to insure the entire project till the transmission line is taken over by the GETCO.

15.0 LABOR LAWS:

15.0.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

15.0.2 Contractor shall maintain a valid Labor license under the contract Labor (Regulation and abolition)

Act for employing necessary manpower required by him. In the absence of such license, the contract

shall be liable to be terminated without assigning any reason thereof.

15.0.3 The Contractor shall at his own expenses comply with all Labor laws and keep the GETCO

indemnified in respect thereof. Some of the major liabilities under various Labor and industrial laws

which the Contractor shall comply with, are as under:

1) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family

Pension Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates

made applicable from time to time by the Government of Gujarat / Government of India or other

Statutory Authority.

2) Payment of deposit in respect of each contract Labor at the rate of Rs. 30/- or later prevailing

rate with the Office of Commissioner of Labor as per the Contract Labor (Regulation and

Abolition) Act.

3) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act and Rules

framed there under depending upon the number of workmen.

4) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for

every 20 days of working.

5) Identity cards as prescribed under the Factories Act with photo affixed thereto, for identification.

6) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial Dispute

Act. Any payment to the Contractor’s employee arising out of any claim of disputes under the

Industrial Disputes Act 1947 or any other Labor Laws.

7) Payment of compensation in case of accidental injury.

8) Provision of crèche if the female Laborers employed are more than 30 Maternity Leave as per

the provisions of the Maternity Benefit Act.

9) The above are some of the major liabilities of the Contractor in addition to other liabilities

prescribed under the various Labor laws, in force from time to time, from Statutory Authorities

like State Government/ Government of India, which the Contractor shall have to comply with.

15.1 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction against

employees Provident Fund and Family Pension Scheme in respect of each concerned employee.

Provident Fund and Family Pension Scheme at the rate of 18% (or at the rate made applicable by the

Government from time to time of the wages. The Contractor’s contribution and his worker’s

contribution towards Provident Fund and Family Pension Scheme shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Ahmadabad.

15.2 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of

the Provident Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional

Provident Fund Commissioner, Ahmadabad.

15.3 ADMINISTRATIVE CHARGES:

Seal and signature of bidder

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor

with Regional Provident Fund Commissioner, Ahmadabad at the rates applicable.

15.4 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labor, shall

be provided by the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for

individual laborer which shall be duly verified, approved and certified by the authorized Officer of the

15.5 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the

liability insurance. The purchaser shall not be responsible for any payments of compensation to the

workers/supervisor of the contractor for fatal or non-fatal accidents during the pungency of the

15.6 The contractor shall employ adequate number of experienced skilled at site for daily supervision and

for maintenance of various registers and records required under the law and contract. No payment for

supervision shall be admissible.

15.7 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of the GETCO

also, Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs and

expenses whatsoever, arising out of or in connection with the matters referred herein above

elsewhere and against all actions, proceedings, claims, demands, costs and expenses which may be

made against the GETCO or Government for or in respect of performance of his obligation under the

contract documents. The GETCO shall not be liable for intervention of authority Government for or in

respect of performance of his obligation under the contract documents. The GETCO shall not be

liable for or in respect of or in consequence of any accident or injury to any workman or other person

in the employment of the Contractor or his Sub-Contractor and the contractor shall indemnify and

keep indemnified the GETCO against all claims, demands, proceedings, cost, charges and expenses

whatsoever in respect thereof or in relation thereto.

15.8 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this

contract. If any of the work is sublet, the Contractor shall require the Sub-Contractor to provide

workmen’s employer’s liability insurance for the latter’s employees, such employees shall be covered

under the Contractor’s Insurance.

15.9 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed

under the minimum wages act. The wages of every Contract Labor employed by him under this

contract shall also be paid by him before the expiry of 7th day of the last day of the month in respect

of the wages are payable (i.e. wages of a month have to be paid by him in the first week of the next

month). Any default will result in cancellation of contract forthwith or else the contractor shall be

punishable to the extent of Rs. 100/- per each day or as per the prevailing rules of Labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case

of Labor trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his office

outside the factory work premises and the Contractor shall arrange to have his office outside the

factory work premises and the Contractor shall keep himself present throughout the working hours.

15.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be

considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the

15.11 Termination of Contract:

Seal and signature of bidder

In case of contractor fails to complete the transmission line work or part thereof within contractual

period or in case the work is found not in accordance with prescribed specification the GETCO shall

exercise its discretionary power either:

15.11.1To recover, from the contractor as agreed, by way of penalty clause above, or

15.11.2 To get the work done other contractor after giving due notice to the contractor on account and at the

risk of the contractor for such work executed or other similar description without canceling the

contract in respect of the works not yet due for completion or

15.12 To cancel the contract.

In the event of the risk works of similar description, the opinion of the GETCO shall be final. In the

event of action taken under clause (A) or (B) above, the contractor shall be liable to pay for any loss

which the GETCO may sustain on that account, but the contractor shall not be entitled to have any

saving on such purchases made against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the

contractor and the GETCO shall not be required to give any reason in writing or otherwise at any time

for rejection of the stores.

15.12.1MATCHING OF END COST: In case the GETCO decides to award contract on matching end-cost

basis, the bidder has to reduce all the quoted rates proportionately. The reduction on overall basis

will not be accepted (i.e. all unit rates of erection schedule shall be reduced proportionately by

difference in percentage). The confirmation for matching end cost shall be given within 7 (seven)

days from the letter from GETCO.

16.0 Agreement Bond: The contractor shall have to execute the contract agreement at his own cost on the

stamp paper of Rs. 300/- and have also submit Indemnity bond on the stamp paper of Rs. 300/- as

per the prescribed format appended with the specification enclosed.

17.0 Safety Cum Indemnity bond : The contractor shall submit Safety Cum Indemnity bond on the stamp

paper of Rs. 300/- as per the prescribed format appended with the specification enclosed.

1. In case if any safety related fatal Elect. /Mech. Accident occurred to any employee of the agency or

outsider due to negligence or non-compliance of GETCO safety norms then in addition to the

compensation and liability as per statutory requirement, contractor/agency shall be penalized as

under with applicable GST.

Sr.No Amount of contract in Rupees. Penalty amount in Rupees.

1 Up- to 1 Lac. 5000.00 Plus GST as applicable

2 Above 1 Lac to 10 Lacs. 25000.00 Plus GST as applicable

3 Above 10 Lacs. To 100 Lacs. 100000.00 Plus GST as applicable

4 Above 100 Lacs. 1.00 % Plus GST applicable

The contractor shall inform concerned Ex. Engineer Const. /TR in Writing with in 24 Hours of

Fatal/Non-Fatal accident occurred to human being.

The GETCO investigating officer findings in to accident shall be final and binding to the

contractor/agency.

3. Safety requirements:

Kick-Off meeting exclusively for safety shall be done in each contract in presence of contractor’s site

in charge and supervisor. Safety document shall be handed over and vital safety norms & key points

of safety related to project shall be explained and recorded for commitment by erection contractor.

Such records are mandatory for clearing first erection bill.

During site visit by GETCO official of Executive engineer & above rank, the following checks during

the execution of work shall be covered.

Seal and signature of bidder

Safety equipments available and utilized

(b) Safety belt

(c) Safety Shoes

(d) Live Line voltage detector

Safety procedure adopted

(a) Permit to work

(b) Earthing at the place of work

(c) Adequate supervision

(d) Live Line voltage detector

T& P physical check (Healthiness & Quality)

(b) Wire rope and sling

(c) Earthing rod

If above mentioned safety requirements found violated in any of above three conditions, shall attract

penalty of Rs. 1,000.00 plus GST per occasion (Maximum Rs. 3,000.00 plus GST for violation of

three condition. During the sub sequent visit, if violation is found, then double penalty plus GST shall

be deducted from the bill of the contractor/agency

18.0 REGISTRATION AS A CONTRACTOR:

Registration with GETCO, PALANPUR or any other office GETCO is pre requisite for participating in

tender. It is required to furnish documents of registration along with offer in Technical bid and the

details at appropriate place in confirmation of details of bidder shall be given by the contractor.

SAFETY INSTRUCTION / SAFETY GUIDE LINE FOR CONTRACTORS DURING WORK

Following safety guidelines are mandatory for all contractors operating in GETCO premises/ on

transmission lines for Electrical, non-electrical & Civil works.

1. The contractors must provide advance planning of work to concerned in-charge of substation in writing.

2. The name, qualification, address & cell phone No. of supervisor.

3. The copy of group insurance policy with list of name of workers covered.

4. The list of T & P and safety equipment [PPE] having tested and checked by GETCO official at site.

5. Utilizing Electrical/non-electrical equipments, safety rules must be implemented.

6. All workers/labour & supervisors must be use safety equipment [PPE] during the work.

7. If the work is to be carried out on Sunday or public holiday, the necessary permission must be taken in

advance, requesting in writing.

8. No work should be done during night hours unless & until it is required under certain circumstances with

the approval of next higher authority and all necessary arrangement of adequate lighting with safety

precautions is made.

9. Any power line crossing, river crossing & railway crossing or any other hazards must be discussed with

workers by contractor in presence of EIC.

10. Contractors must submit list of workers with name, qualification and experience who are engaged for line

maintenance/rectification job.

11. Contractors must arrange for Shelter and drinking water facility for the labors/workers engaged with the

permission of S/S in charge.

12. The method of work, required T&P and manpower should be discussed between GETCO supervisor,

contractor’s supervisor and gang leaders.

Seal and signature of bidder

13. Prior to execution of work a joint survey must be conducted by GETCO supervisor & contractor’s

14. No work done by contractor labour without their supervision.

Technical Specification

1.1 Detailed survey including profiling tower spotting, geo-technical investigation check Survey, optimization

of tower erection & resistance measurement

1.2 Taking delivery of tower and line material from the Board, checking them, transporting to Contractor’s

stores and keeping In safe custody.

1.3 To take suitable storage-cum-erection insurance,

1.4 Distribution of all materials to erection site.

1.5 Excavation, sub-setting, concreting, back-filling etc. complete work for foundation including

Dewatering, shoring & shuttering, cutting of stubs, fabrication and supply of chimney material and

form boxes etc.

1.6 Tower erection including fixing of attachments, accessories and tack – welding,.

1.7 Stringing of ACSR Dog/Panther conductor/s and ground wire/s with providing jumpers etc. up to sub-

station gantries at both ends and making LILO arrangement including dismantling work with one circuit in

live condition wherever applicable and if such items included in schedule.

1.8 Procurement and supply of earthing material for pipe type and counter poise type earthing as per the

Board’s approved drawing/s./Maintenance free earthing as per instruction of I/charge.

1.9 Procurement and supply of danger plate, number plate, circuit identification plate and phase plate

as per the Board’s approved drawings.

1.10 Procurement and supply cement of 43 grades as per IS-8112 of approved brand by GETCO for casting of

foundation of various type of towers as per approved foundation drawings and RCC steel TMT type.

1.11 Excavation of different types of foundation of various towers as per approved Board’s drawing, erection

of tower, tack welding of bolt-nuts including supply and application of rich zinc primer and 2 coat of

enamel paints for bottom most two panel (up to 10Meter)

1.12 Insulator hoisting, stringing of conductor and earth wire including laying, jointing, jumpering and tree

cutting of entire section for safe clearance.

1.13 Testing, commissioning and guarantee of all the activities carried out from (i) to (xii). The successful

contractor has to arrange for all the tools/tackles and materials required for completion of transmission

line at his own cost. Contractor shall only be responsible for damage or loss to erection tools.

1.14 All works shall be carried out in accordance with the revised and latest Electricity Act in force and rules

made there under.

1.15 Successful contractor shall carryout all addition, alteration required to complete the line for

commissioning at the same rates quoted in the offer for respective items. Any additional items which

not be executed.

1.16 The scope of work described herein is only indicative. The contractor will complete all the works detailed

in the schedule of quantities which will not be limited to work in scope mentioned herein.

2.0 Procurement of equipment, tools-tackles & materials:

2.1 All the tools, equipments required in sufficient quantity, shall be procured/arranged by the successful

tenderer before the work is taken up on hand and Shall not link the delivery/completion period with

procurement/arrangement made by him for these items tools/equipments.

3.0 Drawing & Bills of Materials:

3.1 The GETCO will provide drawings for foundation and earthing to be carried out for various types of

towers to the successful tenderer.

Seal and signature of bidder

TECHNICAL PARTICULARS FOR

3.1.1 The scope for erection works covered under this section consist of :

i) Taking delivery of equipment and other material from the GETCO’s stores, checking

them, transporting to site's stores and keeping in safe custody by contractor.

ii) To take suitable storage-cum-erection insurance of equipment/materials issued by

iii) Distribution of all materials to erection site.

iv) Structure/Equipment e r e c t i o n including fixing of attachments, accessories and

tack-welding of structures.,

v) Stringing of ACSR/AAAC T w i n M o o s e / Z e b r a conductor bus with fixing of

insulators, Hardware, dampers, spacers etc.

vi) Workmanship guarantee of all the activities carried out from (i) to (v).

3.1.2 The successful Contractor shall carry out all addition/alteration required to complete the

substation for commissioning.

3.1.3 The GETCO will supply equipments, structure materials, bolts-nuts, structure accessories

/ attachments, insulators, insulator-hard wares, conductor, accessories, ground wire,

ground wire accessories, GI Earthing strip, Control cable etc. required for erection of

equipments and other associated works.

3.1.4 All works shall be carried out in accordance with the revised and latest Provisions under

Indian Electricity Act and Rules made hereunder.

3.1.5 The contractor at his own cost shall arrange all the erection tools required during

execution of work. The Contractor solely is responsible for any damage and / or loss of

his erection tools.

3.1.6 The Contractor shall be fully responsible for completing all the above works till the

complete substation is taken over by the GETCO, and thereafter up till guarantee period.

3.1.7 The methods of erection are not dealt with in detail but are left to the Contractor who shall

exercise his own judgment with regards to actual handling of equipments & materials and in

deciding upon the best methods to be adopted for all the erection activities.

3.1.8 The successful bidder shall carryout all the erection works in accordance with structural

drawings, and other erection drawings etc. provided by the GETCO.

3.2.0 LAYOUT OF SUB STATION

3..2.1 The proposed layout of the substation is available with concerned field office. The bidders

are presumed to have acquainted themselves with the site before submitting their offer.

3.2.2 The successful bidder has to collect from concerned field office the detailed layout drawing

along with the following drawings for the substation duly approved by the GETCO

immediately on receipt of the Order. He shall also arrange visit of proposed site jointly with

GETCO’s representative for important marks coming across the scope of works under the

contract. Structural drawings of 66 KV Structures listed at Schedule –B

3.3.0 TECHNICAL INSTRUCTIONS TO THE BIDDER

3.3.1. The works shall be carried out strictly as per the erection manuals and shall fully comply

with the relevant Indian Standard. The IE rules and Acts in force from time to time shall

Seal and signature of bidder

also be applicable during pendency of the contract.

3.4.0 ERECTION AND COMMISSIONING TOOLS & TACKLES.

3.4.1 The contractor shall provide all tools/tackles jigs and fixtures winches, alignment tools,

welding sets, breaker handling devices all consumable items and construction equipment as

required to install the equipment and to complete the work in all respects and shall

necessarily include (but not limited to ) bolts, nuts, rivets, welding rods, shims, wedges,

packing sheets, packing compounds, oil installation and protection of individual

equipment in storage and during erection.

3.4.2 This shall also cover proper alignment, tack welding tagging, laying marking of and

connection of cables, fabrication supply and installation of all support structures for

installation of various electrical equipment and cables

3.4.3 Provision of cable glands, ferrules, and cable lugs tags sealing kit (for HT cables) shall

also be arranged by the contractor.

3.4.4. Erection of various equipment shall be done strictly as per manufacturer's instructions

3.4.6 All additional iron framework erected to put the equipment in operational condition shall be

provided with two coats of primer and two topcoats of finish paint.

3.4.7 Special care shall be taken to make the enclosed equipment protected against entry of

rates, lizard, and creeping reptiles, which may create electrical short circuits.

3.5.0. COMPLETION OF ERECTION (GENERAL)

3.5.1. Equipment shall be considered to have been completely erected when the following

activities have been completed.

3.5.2 Moving of all equipment to the respective foundations

3.5.3. Fixing of anchor bolts or tack welding as required.

3.5.4 Leveling and alignment of equipment.

3.5.5 Assembling of all accessories such as relays, CTs, PTs, meters instruments etc. as

described in the job specifications.

3.5.6. Drying of equipment as required and testing of oil for dielectric strength.

3.5.7 Filtration and filling of oil as required.

3.5.8. Cable laying, termination with continuity checks.

3.5.9. Applying of finishing coat of paint wherever required.

3.5.10. Mounting of lighting fixtures & connections.

3.511. Testing of all system with operation of all protection system.

3.6.12 CABLE TERMINATION BOX :

1. Cable termination box for gantry structure shall be completely weather proof confirming to ISW

and provided with lockable door and HRC fuse mounted on fuse carrier and fuse base assembly. The

terminal shall be stud type and suitable for two Nos. 4mm2 cable necessary arrangements for glanding

cable along with supply of gland are included in tender scope.

2. The bolts nuts and screw required for erection is to be supplied by the contractor at his own cost.

3. Outside and inside the cable terminal boxes will be furnished in two coats light grey colours.

4. Finished painted appearance on equipment shall aesthetically pleasing appearance free from dots and

uneven surfaces.

Seal and signature of bidder

5. Touch up paint at site shall have to be done if necessary.

3.15.0 ERECTION OF CONTROL AND RELAY PANELS.

3.15.1 The contractor shall procure the control and relay panel from site store or any other stores of

the GETCO and transport the same to the erection site. The cases containing the panel shall be

unpacked carefully and shall be nicely cleaned. In case any of external damage is observed,

same shall be brought to the notice of Engineer In charge. The panel shall be unpacked in

upside up position. After an external visual inspection, the panel door shall be opened and

checked for the circuit connection, terminal connector, dehumidifier, power connection etc.

3.15.2 A front side of the panel shall be checked for any damage to the meter indicator, hooter, and

semaphore indicators

3.15.3 Any lacuna in the equipments, circuits, fittings, dimensions etc. observed shall be brought to the

notice of Engineer in charge who will try to impose remedial measures

3.15.4 The relay panel should also be checked for type, of schemes adopted for protection, internal

connection, fascia indicator etc. Any difference observed should be brought to the notice of

Engineer in charge who will take necessary action.

3.15.5 The panel shall be erected along cut outs provided in the slab concrete, in the order, it is

decided, by Engineer in charge or which is approved by authorized drawing.

3.15.6 The size and number of cores of cables be brought from the equipment to control panel, control

panel to relay panel and back to equipment shall be pre-determined by study.

3.15.8 After the erection of control panel and relay, panel, all the equipments, accessories indicators

etc. along with the internal wiring and other accessories provided with the kiosk of the panels.

3.16.0 LAYING OF CONTROL CABLES AND TERMINATIONS THEREOF

3.16.1 Laying and termination of control Cable work shall generally Includes following:

a) Control and power cable from individual equipments kiosk to the field kiosk.

b) Laying and termination of Control and L.T power cable from field -kiosk to control room

equipment (i.e. LT switchgear, DC battery and control panel/relay panel.)

c) Laying and termination of Cable from the transformer kiosk to transformer panel and up

to AC/DC supply source.

d) Laying & termination of Control cables from control panel to relay panel and vice a versa.

e) Laying & Termination of cable from DC/AC source, battery room L/T switch gear room to

control/relay panel.

g) Laying & termination of cable from 11KV/400 V Distribution transformer to LT switch gear

h) Laying & termination of cables from Station transformer to distribution transformer in the

switchyard as well as in the residential. Quarter area.

I) Laying & termination of LT power cable from station transformer to fire protection system

kiosk (If required).

3.16.2 GETCO will provide the cable schedule for the various control schemes, protection schemes

and metering scheme as well as communication, scheme etc.

3.16.3 ‘The contractor shall procure’ the required size of control and power cable from the purchaser’s

site store to any other stores from where the same allotted and transport it to its site store.

3.16.4 The control cables shall be terminated using correct type of lugs and further prodded with

ferules giving the identification number of various cores of the cable. Correct type of tools for

termination shall be used to secure a rigid connection of the cable tray along with the cable

Seal and signature of bidder

trenches. Normally mild steel, racks and cable trays are provided in the cable trench. However,

the purchaser may it its’ own discretion prefer to utilize fiber reinforced poly propylene (FRP)

cable racks and trays. In such an event, the racks and trays will be supplied by the Purchaser to

the contractor in a knocked down condition. The contractor shall assemble the rack and provide

trays on them as per the approved drawing given by the purchaser. If FRP trays and racks are to

be utilized, the contractor will have to take extra care while laying the cable through different

layer and racks to avoid any displacement or distortion of the FRP racks. However, if the laying

of pre-fabricated FRP racks and trays fall in the scope or FRP rack/tray supplier, the contractor

shills co-ordinate and synchronize his cable laying activities with respective supplier of FRP

3.16.5 Utmost care shall be taken by the contractor to prevent damage to outer insulation and the

armors of the cables. No joint to the cable shall be permitted. Unless situation so warrants and

Engineer in charge permits the same.

3.16.6 After .laying, all the power and control cable shall be properly identified giving the both a

number and details of end connections.

3.18.1 The Contractor shall ensure that at the end of each sub-activity the

Surplus materials are immediately removed from the work-site and the surplus

excavated earth is spreader around to avoid loss or injury to the

public/equipments.

3.18.2 The Contractor has to return all surplus materials after reconciliation of material

account in good and useable condition. The contractor shall settle the final bill

including signature on all relevant papers required for passing of final bill,

excess/saving statement and time limit extension proposal. If any within three months

from the date of charging/commissioning or taking over by the GETCO of the Sub

3.18.3. Most of all equipments should be erected in presence of the concerned engineer

from OEM/GETCO Engineer.

3.18.4. After complete erection and operation, contractor's supervisor should attend the

site whenever called from GETCO for further testing commissioning of

equipments/panels etc.

3.16 MAINTENANCE FREE TREATED EARTHPIT

Seal & Signature of Bidder - 69 -

The bidder shall have to do the entire work of earth pits required for equipment earthing and for

the pits at the corners of earth mat.

The product and the equipment covered by this specification shall, unless otherwise specifiedbe

in line with the requirement of any of the latest applicable standards and will apply in order of

priority as listed below:-

a) Indian Standards

c) ANSI (American National Standards)

d) BS (British Standards)

All the Earth Pit shall be with special Ground electrodes supplied by Reputed Manufacturer.

These special electrodes are provided with Ground enhancement material.

A. EARTHING PRODUCT COMPONENT SPECS

- The Earthing System should be based on use of Copper Bonded Earth Rods / Pipe electrode

/PIP electrode (for corrosion resistance) and Ground Enhancement Material (to reduce Soil

- It should be capable of providing any ohmic value as specified by the client, by interconnection

of ground rods to form a Grid.

- The system shall be totally maintenance free and require no periodic or scheduled maintenance

for a period of at least 30 years.

Seal and signature of bidder

- There shall be no requirement to add water or any other chemical any time after initial

- There should be no requirement to have a inspection/maintenance chamber. The system shall

provide constant low ohmic value for entire life cycle without any consideration for moisture or

temperature conditions.

- The system shall be in use worldwide for a period of at least 20 years.

- The manufacturer shall be a company of international repute engaged in the field of Facility

Electrical Protection work.

(1) COPPER BONDED EARTH RODS

- The Earth Rods shall have a nominal (actual) dia of 20mm (Min.) and length of 3 M.

- The Rods shall have a steel core with molecular bonding of 250 micron of copper as per

international standards.

- A nickel layer is applied to steel core (and subsequently copper) by an electrolytic process

forming a metallurgical bond between the three.

- The copper used shall be type DHP alloy No. 122 CDA and rated at 99.95% copper. The

thickness of copper layer shall be uniform 250 micron.

- The Rods should be manufactured by a company of high repute to ensure quality of Copper

- The Rods should have been subjected to long term study to verify the claims of corrosion

resistivity made by the manufacturers

(2) PIPE or PIP (Pipe-In-Pipe) ELECTRODE

- It shall be capable to carry out the fault current as per GETCO standard considerations.

- It should have been subjected to long term study to verify the claims of corrosion resistivity

made by the manufacturers.

C. GROUND ENHANCE MENT MATERIAL / BACK FILL / GROUNDING

- Ground Enhancement Material/ Backfill / Grounding compound shall be permanent and

maintenance free. (No re- charging with salts or any other chemicals) and shall maintain its

earth resistance with time.

- Ground Enhancement Material/ Backfill / Grounding compound shall confirm IEEE 80-2000

Clause No.14.5 (d)

- It must set up firmly and not dissolve or decompose or otherwise pollute the soil or the local

Seal & Signature of Bidder - 70 -- It shall be suitable for use in dry form or slurry form.

- The Ground Enhancement Material/ Backfill / Grounding compound shall not depend on the

continuous presence of water to maintain its conductivity.

- Ground Enhancement Material/ Backfill / Grounding compound in its set form shall have a

resistivity of not more than 0.12 ohm-m.

- The material should have been subjected to long term study to verify the claims made by

manufacturers about its soil resistivity reducing qualities.

- The material shall have been tested in a reputed laboratory for not containing any hazardous

chemicals as per EPA Chapter-7.

- The material shall be carbon based conductive concrete and shall not contain bentonite in

- The bottom 300 mm of the bore hole shall be filled with good quality preferably black cotton

soil. The balance length of the bore shall be filled entirely with the backfill compound in pure

form without mixing with soil. The compound shall bond tightly with the electrode and become

- Each Earth Rod/pipe must be provided with a suitable clamp to facilitate Inter-connection of

rods and connection to Equipment Earth Bar using appropriate copper/GI strip or conductor.

Seal and signature of bidder

The product shall be guaranteed for trouble free operation for a period of 30 years from date

of commission or arrival at site which ever is later. Any defect discovered during this period

shall be rectified free of charge. The pits shall be drawn with the help of a boring machine, an

auger or any other means as required by site conditions and nature of ground strata.

Drawing No. GETCO/E/STD/P-021 (1 of 2 & 2 of 2), DTD.30.07.14 shall be used for

Important Note:

Terms “CI Pipe Electrode” and “Treated Electrode” shall be replaced by “Maintenance

free Treated Earth pit” wherever written in Earthing Philosophy as well as applicable

equipment earthing drawings.

3.17.1 The Contractor shall ensure that at the end of each sub-activity the

Surplus materials are immediately removed from the work-site and the surplus

excavated earth is spreaded around to avoid loss or injury to the

public/equipments.

3.17.2 The Contractor has to return all surplus materials after reconciliation of material

account in good and useable condition. The contractor shall settle the final bill

including signature on all relevant papers required for passing of final bill,

excess/saving statement and time limit extension proposal. If any within three

months from the date of charging/commissioning or taking over by the GETCO

of the Sub Station.

3.17.3. Most of all equipments should be erected in presence of the concerned engineer

from OEM/GEB engineer.

Seal & Signature of Bidder - 71 -

3.17.4. After complete erection and operation, contractor's supervisor should attend the

site whenever called from GETCO for further testing commissioning of

equipments/panels etc.

3. 18.0 WASTGES:

3. 18.1 The contractor shall make every effort to minimize the breakages, losses and

wastages of line material etc. supplied “ Free of cost “ by the GETCO for line

3.18.2 The maximum ceiling for wastages permitted is as under:

The maximum ceiling for wastages permitted is as under:

Sr no Item % Wastages permitted (Max.)

1 conductor & earth wire 1/2 % (for jumpering & sag)

2 conductor & earth wire 1/2% ( for credit s scarp of cut piece

(from 10 mtrs up to 30 mtrs)

3 conductor & earth wire 2 % ( for credit in pieces s good

from > 30 mtrs up to 100 mtrs)

4 Insulators 1/4 %

SCHEDULE – ‘ A ‘

Following material will be supplied by GETCO “free of cost” for erection of transmission line:

Towers, stubs, templates, tower accessories, bolts-nuts, H-frame DP Structure, H-frame DP Structure

Accessories Stay Sets, Stay wire etc.

1) Conductor, conductor accessories, earth wire, earth wire accessories.

2) Insulators, insulator hard wares.

Seal and signature of bidder

Following materials / equipments will be procured / arranged by the contractor for erection of transmission

1) Cement as per IS –8112

2) Barbed wire.

3) Earthing sets.

4) Zinc rich paint for bolt-nuts welded portion

5) Various plates namely DP / NP / PP / CIP.

6) Other materials and tools-tackles required for erection activities like survey, foundations, tower

erection and stringing.

7) Tor steel bars required for reinforcement.

8) Nuts/Bolts required for H-frame DP Structure.

9) Boring machine and other tool required for bore type earthing for DP Structure

Line materials will be issued from following Store Centers:

Sr. Store Centers for issue of

No. line materials.

1 Work of erection of 11kv outdoor Support Kansari Const Store /Soja

structure with providing and fixing of Store /Any GETCO Store

outdoor 11kv Bus material for various sub-

stations under Tharad Division of Palanpur

Note: Generally, all required materials will be issued form above store centre. In case of non-availability

of some items, contractor shall have to collect from other nearby store centers without extra cost

Scope of work to be included:

Bidder shall be note that material/equipment shall be issued from Above store and Bidder

shall arrange loading, unloading, transportation from Above store to work site.

Seal and signature of bidder

1. Relationship with employee: Every bidder should, at the time of submission of bid. Give a

declaration as under “If any bidder company/firm, the interest (i.e. Shareholding in Company and

share in partnership firm) of any employee of the tendering company or his/her relative as defined in

Section 2(77) of the Company’s act 2013 is 10% or more, the tendering Company will not deal with

such Company/Firm at all.” Tendered therefore, must specifically disclose this fact in his technical

bid. Non-disclosure of such facts would immediately disqualify the tenderer for further dealing

with the tendering company.

2. Conflict of Interest among Bidders/ Agents: A bidder shall not have conflict of interest with other

bidders for particular quoted item. Such conflict of interest can lead to anti-competitive practices to

the detriment of Procuring Entity’s interests. The bidder found to have a conflict of interest shall be

disqualified. A bidder may be considered to have a conflict of interest with one or more parties in this

bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them in a

position to have access to information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in more

than one Bid will result in the disqualification of all bids in which the parties are involved. However,

this does not limit the inclusion of the components/ sub-assembly/ assemblies from one bidding

manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers, one

agent cannot represent two manufacturers or quote on their behalf in a particular tender enquiry. One

manufacturer can also authorise only one agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or more

than one unit having common business ownership/ management, only one unit should quote. Similar

restrictions would apply to closely related sister companies. Bidders must proactively declare such

sister/ common business/ management units in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended from time

to time. Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not have

conflict of interest with other bidders, as above. Responsibility for correctness of the information

submitted in the bid lies with bidder. If any information furnished in the bid is proved to be false at a

later date, GETCO reserve right to reject the bid and the bid will not only be rejected but the bidder

will be BLACKLISTED as per GUVNL Policy

Seal and signature of bidder

Sub.: Work of erection of 11kv outdoor Support structure with providing and fixing of outdoor 11kv

Bus material for various sub-stations under Tharad Division of Palanpur circle.

a) I/ we, the undersigned, have read and understand the Tender Specification No. For Painting of Name of

line, Colour code & contact no. for identification of Lines including supply of paints at various division

Transmission line along with the entire tender Terms and Conditions.

b) The price in the bid are firm prices in line with Tender Specifications and shall stand valid till Completion

of the Contract, if awarded.

c) I/We declare that our bid is strictly in line with Tender Specifications and there is no deviation. Further, I /

we also agree that additional conditions / deviations, if any found in bid, the offer shall be out rightly

rejected without assigning any reason thereof.

Signature of Authorized representative

Of Company / Agency

Seal and signature of bidder

CONFIRMATION OF DETAILS OF BIDDER

Bidders are required to furnish following information specifying YES / NO

1) Whether the Bid is on percentage basis as called for. Yes / No

2) Whether rebate furnished is in percentage basis as called Yes / No

3) Whether the Bid is submitted by RPAD. Yes / No

4) Whether all pages of Bid Specifications are sealed and Yes / No

signed by the Bidder.

5) a) Whether the Bidder is registered with GETCO Yes / No

b) In case of “Yes”, please furnish following details:

i) Registration Letter No. & date.

ii) Class of Registration

c) Whether Bidder is having PF Code No. Yes / No

6) a) Whether EMD paid. ( DD / BG ) Yes / No

b) In case “Yes”, furnish details

7) Whether following documents as specified are submitted.

a) Human Resources detail. Yes / No

b) Availability of tools, equipments etc. Yes / No

c) Details of orders executed / on hand Yes / No

d) Financial capability. Yes / No

e) Experience as specified. Yes / No

f) Latest Income-tax certificate Yes / No

g) Company’s Articles Of Association Yes / No

h) Details Of Partners / Directors Yes / No

i) B.R./P.A. Authorizing Person Yes / No

j) Power of Attorney of Consortium Members Yes / No.

Signature of Authorized Representative of

Name of tendering Company

Seal and signature of bidder

1) DETAILS OF WORK ORDERS EXECUTED BY THE BIDDER OF VARIOUS SIMILAR CONTRACTS

Sr. Order Description of Order Order Name of Order placing

No. No./Date work Qty. Amount authority

2) SATISFACTORY WORK COMPLETION CERTIFICATE

Sr. Description of Certificate No Date Order Certificate issuing

No. Amount authority

3) WORKS TENDERED / IN HAND

Details of other Works, tendered for & in hand, as on the date of the Submission of this tender [Tenderers shall submit the

information in the Format detailed here under]

Sr Name Of Work and Location Anticipate date

Order Quantity Order Value Remarks

No of Completion

Signature of Authorized Representative

Company / Agency

NAME: STATUS: Name of tendering Company

Seal and signature of bidder

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING /BLACK LIST THEREOF)

SUB: Undertaking in regard to stop deal/Banned for Business dealing /Black list thereof)

Ref: Tender no:

All bidders will have to furnish the following undertaking duly filled in, Signed and stamped for each quoted item of the tender along

with the technical bid.

Authorized signatory of M/s _______________________________________________ here by certified

That M/S_____________________________________________________ and their proprietor/any partner /any director of the firm

is not stop deal and/or banned for business dealing and/or black listed by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.

Seal of Firm Signature of renderer

Seal and signature of bidder

QUALIFICATION REQUIREMENT.

Contractor must fill up below details & should place at the top of the Technical Bid.

Sr List of Documents

1 Registration(No, Class)

3 Partnership deed/Proprietor/AOA/MOA (Notarized

4 Power of Attorney (Notarized copy)

5 Bl. Sheet / P&L A/C, last three years.

6 Latest Solvency certificate.

9 Experience certificate As per QR

10 Electrical contractor Certificate valid up to

11 Man and tolls and tackle detail

Signature of Tenderer Company’s Round Seal

Seal and signature of bidder

Gujarat Energy Transmission Corporation Ltd.

Contractor must fill up below details

1. PRICES: [FIRM ONLY]

(Please Specify YES / NO.)

2. PENALTY TERMS AGREED

(Please Specify YES / NO.)

3. SECURITY TERMS AGREED:

(Please Specify YES / NO.)

4. TERMS AGREED:

(Please Specify YES / NO.)

5. VALIDITY Of the offer for 180 DAYS From the date of

opening of the Technical Bid: AGREED:

(Please Specify YES / NO.)

6. PAYMENT TERMS AGREED:

(Please Specify YES / NO.)

7. MOBILE NOS., TELEPHONE NOS. & FAX NO:

8. Authorized person of the firm :

9. Name of the proprietor, partners, directors [as the case may

be], along with address, telephone, fax no. etc.

Signature of Tenderer Company’s Round Seal

Seal and signature of bidder

OUR ENDEVOUR - Safety a habit

To create environment where Business Confidence is built through Best Business Practices and is fostered in an

atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of

society as the nation, safety guidelines are agreed upon by the agency as under.

Safety is our prime concern and zero accident is our goal. In order to prevent the accident, while execution of work in

indoor and outdoor systems of GETCO the following guideline and preventive measures are identified.

Indoor safety precaution Outdoor safety precaution

The method of work required T&P and manpower The method of work required T&P and

should be discussed between GETCO supervisor, manpower should be discussed between GETCO

contractor’s supervisor and gang leaders. supervisor, contractor’s supervisor

and gang leaders.

Prior to execution of work a joint survey must be Prior to execution of work a joint survey must be

conducted by GETCO supervisor, and contractor’s conducted by GETCO supervisor, and

supervisor for risk Assessment. contractor’s supervisor and DISCOM line man in

order to identify the following.

• Clearly identify the work location to a.HT/LT line or tap line crossing under

distinguish between the equipment that each span of line of the work. that

is dead and other equipment / part that b. Isolation point of each line crossing.

may be live. c. Each line crossing & isolation point

• Disconnect the equipment from under each span must be discussed and noted in

supply. maintenance register with sketch

• Protect against other live parts.

• Take special precautions when close to

the bare conductors/bus bar

Following safety guidelines are Contractor’s supervisor and GETCO Supervisor

mandatory for all contractors must ensure all isolations physically with

operating in GETCO premises for adequate earthing Technically prior to give

Electrical, non-electrical & civil clearance to gang leader for taking up job.

While execution of stringing work the identified

1) The contractors must provide advance

line crossing must be isolated / de-energized and

planning of work to concerned in-charge

written clearance should be obtained from

of substation in writing.

concerned DISCOM supervisor.