TENDER FOR PROVIDING CAR-ON-HIRE SERVICES AT BPC RAJBANDH TOP

Terms & Condi ons

1. The Vehicle to be provided must be a commercial vehicle (compact sedan segment/ AC

Model/Preferably white color/ Engine Capacity-1200 CC/sea ng capacity-5 nos/BHP- not less

than 81 BHP/boot Space- not less than 370 CC) in very good condi on. (Year of manufacture

not more than 7 years)

2. Working hour shall be 8 hours (08:30 AM to 17:00PM) excluding lunch break from Monday to

Saturday. Beyond 30 KM run (irrespec ve of usage by Sales or by Ops team), addi onal KM

count will be taken. Usage by sales team or Ops team have to be separately wri en in the log

book to capture accurate cost booking.

3. The vehicle shall generally operate in and around Durgapur but BPCL reserves the right to

u lize the same for trips to outsta on places.

4. Running cost per KM of vehicle shall include cost of fuel, engine oil, other lubricants, all

maintenances, and all other consumables which will be coming under the line items for which

rates will be quoted accordingly.

5. Commercial insurance, Fitness expense, Permit expenses and monthly toll expenses will be

reimbursed on actuals.

6. The toll tax has to be signed by the concerned officials on immediate use. Non signed toll tax

receipts will not be reimbursed.

7. The vehicle will report to the PLT officer/Engineering officer and a duty sheet will have to be

signed by the concerned officer. The signed duty sheet will have to be submi ed with monthly

bills for the clearance of bills.

8. The interior & exterior of the vehicle shall be kept clean. The vehicle maintenance and repair

shall be on contractor’s account. A set of tools and stepony should be there with vehicle. The

tapestry should be well polished and air freshener to be kept in the car at all mes.

9. In case the vehicle is not made available either due to repair or breakdown or illness of the

driver, the contractor shall at his own cost make alternate arrangement for transport of our

personnel. In case the contractor fails to make alterna ve arrangement, a penalty shall be

deducted from the bill as follows:

10. For one day/half day absence Rs. 1500 @ per day will be deducted to incur the expense for

hiring other commercial vehicle.

11. The contractor shall provide efficient and polite drivers having valid driving license and

adequate driving experience. Driver should come to duty in uniform.

12. The driver to be provided a minimum salary of 15 days service with PF, ESI wrt minimum wage

13. The contractor shall keep all paper viz registra on book, insurance, road tax etc valid & upto

date. Any fine penalty imposed by any central or state government authori es for viola on of

any rules/ and regula ons shall be borne by the contractor.

14. The contractor shall keep all paper, log book for vehicle and it would be his responsibility to

get kilometer reading recorded and obtain signatures of the user at the end of the day. No

mileage will be paid for taking the vehicle in and out from the garage or the driver’s home. KM

reading will be considered from the place BPCL starts its use/release.

15. The car will be engaged for 2 years from the date of issuance of work order however the service

may be discon nued by BPCL or b y the party by serving a one month no ce period.

16. The contractor should place his vehicle on emergency situa ons as and when informed by