1. Government Polytechnic, Katihar has been constituted under the Department of Science, Technology and Technical Education, Government of Bihar to cater the need of technical education. The Government Polytechnic, Katihar intendent to select a Private Service Agency (PSA) for providing services of Security Guard (Unarmed), Housekeeping (including sweeper) Staff and Gardener for a period of 3 years and invites bids from eligible entities as mentioned in the tender document. 2. The contract will be signed between Government Polytechnic, Katihar and the successful agency/bidder. 3. To participate in the e-tendering process, the bidder/agency are required to get themselves registered with GeM (Government e Marketplace)/eproc2.bihar.gov.in,Portal. 4. Schedule of Events: Sn. Event Description Timeline 4.1 Last date & time of downloading the RFP Till 04/10/2026 up to03:00 PM, on GeM/ eproc2.bihar.gov.in, Portal. 4.2 Pre-bid meeting 24/09/2026 at 11:00 AM 4.3 Submission (upload) of online bidding document. 04/10/2026 till 05:00 PM, on eproc2.bihar.gov.in,Portal 4.4 Submission of EMD Bank Guarantee, Internet Payment Gateway (IPG) and Demand Draft submission Offline/Online by 04/10/2026 till 05:00 PM to Government Polytechnic, Katihar and eproc2.bihar.gov.in 4.5 Opening of Technical Bid 05/10/2026 on the eproc2.bihar.gov.in, Portal 4.6 Opening of Financial Bid 12/10/2026 on eproc2.bihar.gov.in, Portal 4.7 Pre- bid meeting venue Government Polytechnic, Katihar and Complete Address 4.8 Contact person Principal Government Polytechnic, Katihar Mobile no-9473035353 Email [email protected] Note i.) Interested bidders may obtain further information about this Notice Inviting Tender (NIT) from the office of Government Polytechnic, Katihar. ii) No tender will be accepted after closing date and time in any circumstances. 5. Bidder may also download the tender documents available from eproc2.bihar.gov.in,Portal and submit the tender by using the downloaded document. 6. The Government Polytechnic, Katihar will select the Least Cost Selection (LCS) for hiring the agency for providing services of Security Guard, Housekeeping (including sweeper) Staff and Gardener. 7. The tender shall be accompanied by Earnest Money Deposit (EMD) of Rs. 20,000/- (Rupees Twenty Thousand only) in the shape of Demand Draft from any Schedule Bank in favour of Government Polytechnic, Katihar. 8. The technical and financial bids must be submitted through eproc2.bihar.gov.in Portal before the date and time specified in the tender document. The Government Polytechnic, Katihar doesn?t take any responsibility for the delay / Non-Submission of Tender / Non-Reconciliation of online Payment caused due to Non-availability of Internet Connection, Network Traffic/ Holidays or any other reason." 9. The bidders shall submit their eligibility and qualification details, Certificates as mentioned in the tender document, in the online standard formats given in epro

FINANCIAL BID/BOQ SECURITY

The bidder/agency have to quote the Service Charge in Indian Rupee (INR up to 2 decimal place) as per below format. This format is only indicative for reference, actual financial bid is to be submitted in MS Excel format:

Name of Tenderer

S.N. Particulars Total Requirements Basic Salary EPF ESI Service Charge

2 Security Guard 24

3 Housekeeping (including sweeper) staff 8

6 Electrician 1

Note: The Basic salary amount shall not be less then the minimum wages prescribed by the appropriate Government authority.

Particulars Service Charge (in percentage) Service Charge (In Words)

Service Charge per manpower per month

Note: Service Charge to be quoted by the agency/bidder must be in percentage up to 2 decimal places only, anything after 2 decimal places shall be ignored.

2. Service charge quoted by the agency should not be less than3.85 % (3 Percent profit & 0.85 transaction charges) and not be more than 7% (including transaction charges) of total remuneration payable per month to the manpower including employer contribution of EPF, ESI as admissible. A financial bid, which is less than the minimum or maximum prevailing service charge, shall be deemed as non- responsive and shall be summarily rejected (Annexure -9).

3. GST shall be payable on total pay-out (i.e minimum wage, employer contribution towards Employees’ Provident Fund (EPF), Employees’ State Insurance (ESI), and service charge) to the agency (Annexure -10).

4. The Service charge shall be calculated on total pay-out (i.e minimum wage payable to the concerned employees, employer contribution towards Employees’ Provident Fund (EPF) and Employees’ State Insurance (ESI)) to the agency (Annexure -10).

5. The Agency will ensure timely submission of all legal deduction in the account of Employees' Provident Fund Organisation (EPFO) and Employees' State Insurance Corporation (ESIC) and submit a quarterly report to the Government Polytechnic, Katihar .

6. Procedure for calculating the Total Remuneration to manpower: a. Minimum Wage Rate for the Manpower as declared by Labour Resource Department, Government of Bihar= Rs. ”X” b. Employer contribution towards E.P.F Amount = As per prevailing rate notified by the competent authority of “X” = “Y” c. Employer contribution towards E.S.I Amount = As per prevailing rate notified by the competent authority of “X” = “Z” d. Total Remuneration (to manpower) = (X + Y + Z).

7. TDS shall be deducted as per prevailing rule.

8. The rates quoted must be in figures as well as in words.

9. The bidder will be required to raise the invoice as prescribed under GST Act 2017 and rules there in. The Government Polytechnic, Katihar will pay the agency/bidder minimum wages, Employer contribution towards ESI, EPF, service charge and GST as per the prevailing rates per manpower, as per the financial bid quoted above by the bidder/agency.

10. The agency will have to submit evidence of payment of salary to outsourced manpower, in their bank account through RTGS on monthly basis, and after compliance of this only, payment for subsequent month will be disbursed to the agency.