Providing Third Party Inspection service for various projects/works under various grants for Bhanvad Nagarpalika

POST QUALIFICATION CUM TECHNICAL BID

Last Date For E-Tendering is as Under

1. Downloading of tender End Date Date 15/07/2026, Till 18:00 Hrs.

2. Online Submission of Bid Up to date 15/07/2026, Till 18:00 Hrs.

3. Submission of EMD, Tender fee & Submission of all Tender Document and

Document also tender fee and EMD Scan Copy in

Online electronic format Only, Original

Tender Fee and EMD should be sent in

through R.P.A.D./Speed Post so as to reach

the office of Nagarpalika Bhanvad End Date

4. Date of Technical Bid Opening Date 22/07/2026 & 11:00 Hrs.

5. Date of Price Bid Document Opening On Date 22/07/2026 & 11:30 Hrs.

6. Bid Validity 180 days from opening of price bid

BHANVAD NAGARPALIKA - BHANVAD

S.NO. PARTICULARS

01 Tender Notice

02 Notice to Intending Tenderer

03 General details of work in brief

04 Memorandum of Work

05 Time limit and Contract period

06 Consultancy Fees

07 Conditions of Contract

08 General Conditions of Contract

09 Information regarding consulting firm

12 Terms of reference and scope of TPI

13 Schedule - B

Engineer Chief Officer President

Bhanvad Nagarpalika Bhanvad Nagarpalika Bhanvad Nagarpalika

Bhanvad Bhanvad Bhanvad

1. Tender Notice

Bhanvad Nagarpalika

Bhanvad (Gujarat), Dist. : Devbhumi dwarka

Email : [email protected]

Ph. No. , Fax No.

Bhanvad Nagarpalika invites online tenders https://tender.nprocure.com

For Providing Third Party Inspection Service for Various Projects/Works Under

Various Grants for Bhanvad Nagarpalika

No. Type of works Tender Fees EMD

1 Various projects/works Rs. 2,400/- Rs. 50,000/-

Bhanvad Nagarpalika reserves the right to accept or to reject the application of any of the intending

applicants without assigning any reasons thereof.

In case of TPI agency need any clarification required for "(n) Code solutions - A division GNFC Ltd.,

403, NFC Info tower, Bodakdev, Ahmedabad - 380054, Gujarat (India) Tel: +91 79 26857316/17/18

Fax: +91 79 26857321 Toll free: 18002331010 (Ext. 501 to 512) Email: [email protected] Web:

https://tender.nprocure.com

BHANVAD NAGARPALIKA – BHANVAD

2 NOTICE TO INTENDING TENDERER (INFORMATION TO TENDERER)

1. Tenders are invited on behalf of the Bhanvad Nagarpalika, for the work mentioned as

under Empanelment of Third Party Inspection Service for Various Projects/ Works

Under Various Grants for Bhanvad Nagarpalika.

2. Nagarpalika may appoint more than one consultant, Empanelment of consultant will

be formed, the bidders have to give consent to work with the rates of lowest bid. The

final decision will be on Nagarpalika

3. Qualification Criteria:

The agency shall submit the necessary attested copy/copies of documents that fulfill

qualification criteria as detailed below along with the tender. The agency who is not

capable of meeting requirements listed below shall not be qualified for the works.

(a) Average annual turnover of last 3 financial years (i.e. from 01/04/2022) shall be at

least Rs. 100.00 Lakh only.

(b) Experience of similar work having successfully completed works during last Five years

ending on 31/03/2025 as per the following. (The works completed/substantially completed

during the current financial year will also be considered for counting the particular

(c) Should Have an Experience of Three Work Completion (Form 3A) of project cost

of government or semi government not less than amount of Rs.1.00 Crore.

Should Have an Experience of Two Work Completion (Form 3A) of project cost

of government or semi government not less than amount of Rs.2.50 Crore.

Should Have an Experience of One Work Completion (form 3A) of project cost of

government or semi government not less than amount of Rs.5.00 Crore.

4. The work is to be carried out as described under memorandum of works specified in this

tender document and requires to be completed within a time specified in the work order

as well as the time mentioned in the tender documents.

5. Tenderer shall get acquainted with the Project conditions sufficiently in advance of the

date fixed for submission of, the tender and shall have satisfied himself as to the nature

of work to be executed, the tenderer shall be deemed to have full knowledge of all the

relevant engineering documents, existing site conditions etc. whether he inspects them

6. Tenderer shall submit his tender in ONLINE & PHYSICAL format as described under

- EMD and Tender fee : Online Data Entry and Instruments in Physical

- Technical Bid : as (stated under para) 6 (b); Online and physical

- Price bid : Online Only

6 (a) COVER-1: EARNEST MONEY DEPOSIT

The tenderer shall be submitting Earnest Money Deposit of Rs. 50,000/- (in form of

DD/FDR only) and tender fee Rs.2400/- (in form of DD only) on the name of "CHIEF

OFFICER BHANVAD NAGARPALIKA " payable at BHANVAD of Nationalized / Schedule Bank

(as per attached Govt. of Gujarat Finance Department GR No. : FD/MSM/e-

file/4/2025/2712/D.M.O. Date:01/04/2026 or by latest)

(b) COVER-2: QUALIFICATION CUM TECHNICAL BID DOCUMENTS

1. Application letter/Forwarding letter showing the details of documents

submitted on company's letter head.

2. Information regarding firm (refer format) along with the supporting

documents in order like registration with various organizations, company's

establishment details (types of company / year of establishment / years of

experience / registration / partnership deed), power of attorney holder /

authorized representative for signing tender documents

3. List of Equipment and technical staff with proof of salary credited by

consultant (As per Annexure -0)

4. G.S.T Certificate

5. P.F registration

6. IT registration with PAN number, annual financial turnover of last three years

prepared and attested by Charted Accountant,

7. The consultant/firm is an Indian Commercial entity and having

registration/empanelment in State Govt. Undertaking GUDM in Third Party

Inspection empanelment and the consulting firm be in existence since last

seven years or more on last date of submission. The Consultant/firm should

submit & attached copy of registration/empanelment Letter.

8. Affidavit as per format given on stamp paper of Rs. 300 (refer format) (As per Annexure – 1)

9. Declaration form on stamp paper of Rs.300 (refer format). (As per Annexure – 2)

10. Contactor should not be black listed anywhere in India Written on Company

latter pad (as per Annexure – 3) must be attached etc.

11. Professional tax paid copy (Consultant have to prove that proposed staff is

working with the firm either way of submitting TDS or Professional Tax copy)

(c) COVER - 3 MAIN TENDER COVER

The above said TWO sealed covers (i.e. Cover-1 & 2) shall be placed in Cover-3 with

the name of work written outside the cover as "Empanelment of Third Party

Inspection Service for Various Projects/ Works Under Various Grants for

Bhanvad Nagarpalika are name and address of the submitted in physical

format to the, Bhanvad Nagarpalika on or before the date mentioned under tender

notice through R.P.A.D./Speed Post. Tenders received after the time and the

date specified in the tender notice will not be opened and will stand rejected.

7. Submission of a tender by the agency shall mean that, he has read tender notice and

contract documents and has made himself aware of the scope of the work to be done

and conditions that may be required by him in carrying out the work and of local

conditions and laws and by laws of the Government, Bhanvad Nagarpalika and other

factors bearing influence on the execution and cost of the works.

8. Tender shall be stands rejected if:

1. The tenderer proposed any alternation in the work specified or any conditions or

corrections made in the technical / price bid.

2. The tenderer shall submit the tender which satisfied each and every condition laid

down in the Tender notice and documents, failing which the tender will be liable for

3. Stipulates the validity period less than what is stated in the form or tender deviating

from terms and condition of contract.

4. Does not quote his rates inclusive of income tax, Central taxes or any other taxes

(except service tax) in his rates.

5. Does not disclose the full names and address of all his partners in the case of

partnership firm.

6. Does not fill in and sign the tender form as well as the bill of quantities and rates,

annexure, specification etc.

7. Does not pay the Earnest Money Deposit/Tender fee by Demand Draft.

8. Does not submit the tender before the stipulated time and specified date in the

Account Office as directed.

9. Does not quote the rates for each part of the Price-bid.

10. Does not attach the sufficient documents mentioned in the post qualification cum

11. The tenderer shall submit the tender which satisfies each and every condition laid

down in this notice and tender documents failing which the tender is liable for

12. Notice of inviting tenders shall be a part of the contract documents.

13. Tender once offered cannot be withdrawn except with the permission of head of the

concerned department, Bhanvad Nagarpalika.

14. The successful agency shall require entering in to agreement with Bhanvad

Nagarpalika after receiving the work order for the said work from Bhanvad

15. It will be presumed that prices quoted are inclusive of the all taxes and no claim will

be entertained for payment of extra taxes on the bills submitted by them except

16. The price bid will be opened only after qualification process.

3 GENERAL DETAILS OF WORK IN BRIEF

1. NAME OF WORK:

Providing Third Party Inspection Service for Various Projects/ Works Under Various Grants

for Bhanvad Nagarpalika

2. Amount of Earnest Money Deposit : Rs. 50,000/-

3. downloading of tender end date : 15/07/2026, 18:00 hrs.

4. Concern office: Chief Officer, Bhanvad Nagarpalika, Bhanvad

5. Tender cover to be superscripted as:

• Empanelment of Third Party Inspection Service for Various Projects/ Works Under

Various Grants for Bhanvad Nagarpalika.

• Name and Address of Tenderer

Filled tender to be sent to

Bhanvad Nagarpalika

Bhanvad (Gujarat), Dist. : Devbhumi dwarka

Email : [email protected]

Ph. No. , Fax No.

4 MEMORANDUM OF WORKS

1. NAME OF WORK

Providing Third Party Inspection Service for Various Projects/ Works Under Various Grants for Bhanvad

2. Tender validity period : 180 days from opening of

3. Schedule for works

Contract Period : 36 Months

5.0 TIME LIMIT AND CONTRACT PERIOD

Time limit for contract period shall be 3-years from the date of work order. However,

Bhanvad Nagrpalika/Client may extend or reduce the time period of work. No extra payment or

rise in fee shall be paid for extension of time.

6.0 FEES AND PAYMENT

• Charges of TPI agency shall be on % basis of the tendered amount of the work as the case

may be. Including all site/quarry / factory visits.

• Payment shall be including the Service tax which shall be paid as extra on fee at the rate

prevailing from time to time of the payment and as per the Government rules

• Bidder/TPI agency shall make their own arrangement for site visit, factory visit within

Gujarat. Outside visit shall be for testing and inspection of engineering materials to be used

for the project, charges for travel expenses, district allowances, out of pocket expenses,

lodging, boarding etc. shall be borne by the TPI agency.

• All payment shall be done to TPI agency through local cheque only.

7.0 CONDITIONS OF CONTRACT

Unless the context otherwise required, the following terms whenever used in this tender have

the following meanings.

(a) "Applicable law" - means the laws and any other instruments having the force of law in India

(as they may be issued and in force from time to time) to which these conditions of Contract

are attached together.

(b) "Government" - means the Government of India, Government of Gujarat.

(c) "Services" - means the work to be performed by the Agency/TPI agency as described in the

(d) "Bhanvad Nagarpalika, Client, Employer'' means, CHIEF OFFICER, BHANVAD having its office

located at Bhanvad.

(e) ''Party'' means the client or the Bidder/Agency/TPI agency/TPI agency/firm as the case may

be and parties mean both of them.

(f) ''TPI''- means Third party inspection agency and successful tenderer and empaneled by

(g) ''Contractor'' - A person or agency/firm to whom Client has awarded the execution of work of the project

on which TPI has to perform their work and duties

Taxes and duties

The Bhanvad Nagarpalika will make the payments after deducting the taxes from the bill,

service tax as per the prevailing rates from time to time shall be paid to the TPI agency.

TPI agency shall pay all other taxes, duties, fees and other imposition as may be levied under the

applicable law from time to time. Overall responsibility regarding any type of taxes, levies, etc.

shall be on part of TPI agency

The Bhanvad Nagarpalika may by written notice of suspension to the TPI agency, suspend all

payments here under if the TPI agency fails to perform any of their obligations including

carrying out of the services provided that such notice of suspension (i) shall specify the

nature of the failure and (ii) shall request the TPI agency to remedy such failure within the

period not exceeding 30 days after receipt by the TPI agency of such notice of suspension.

The Bhanvad Nagarpalika may take action by not less than 30 days written notice of termination to

the TPI agency. Such notice to be given after the occurrence of any of the events specified in para (a)

to (e) of these clauses terminate this contract.

a. If the TPI agency fails to remedy a failure in the performance of their obligations here

under as specified in a notice of suspension, pursuant to clause here in above within

days of receipt of such notice of suspension or within such further period as the

Bhanvad Nagarpalika may have subsequently approved in writing.

b. If the TPI agency become (or if the TPI agencies consist more than one entity, if any of

their members becomes) insolvent or bankrupt or enter into any agreement with their

creditors for relief of debt or take advantage of any law for the benefit of the debtors or

go into liquidation or receivership whether compulsory or voluntary.

c. If the TPI agency submit to the Bhanvad Nagarpalika a statement which has a material

effect on the right, obligations or interests of the Bhanvad Nagarpalika and which the

TPI agency know to be false.

d. If as a result of forced Majeure TPI agency are unable to perform the material portion of

the service for a period of not less than 60 days or

e. If the Bhanvad Nagarpalika, in its sole discretion and for any reason whatsoever

decides to terminate the TPI agency.

OBLIGATIONS OF THE TPI AGENCY - General Standard of performance

The TPI agency shall perform the Services and carry out their obligations with all due diligence,

efficiency and economy, in accordance with generally accepted professional techniques and

practices, and shall observe sound management practices and employ appropriate advanced

technology and safe and effective equipment, machinery, materials and methods. The TPI

agency shall always act, as faithful advisers to the Bhanvad Nagarpalika, and shall at all times

support and safeguard the Bhanvad Nagarpalika's legitimate interests.

Law Governing Services

The TPI agency shall perform the services in accordance with the Applicable law. The

Bhanvad Nagarpalika shall advice the TPI agency in writing of relevant local customs and the TPI

agency shall after such notifications, respect such customs.

Documents related to project – Bhanvad Nagarpalika property

All the data, reports, drawings etc. generated, prepared and submitted by the TPI agency as a

part of this job shall remain property of Bhanvad Nagarpalika. Documents prepared by the TPI

agency shall be property of the Bhanvad Nagarpalika. All plans, drawings, specifications,

designs, reports and other documents prepared by the TPI agency in performing the services

shall become and remain the property of the Bhanvad Nagarpalika and the TPI agency shall not

later than upon termination or expiry of this contract, deliver all such documents to the

Bhanvad Nagarpalika together with a detailed inventory thereof. The TPI agency may retain a

copy of such documents. Restrictions about the further use of these documents, if any, shall be

specified in the schedule of contract.

8.0 GENERAL CONDITIONS OF CONTRACT

All conditions given in the clauses appearing herein after shall be deemed to form part of the

contract and shall be deemed as supplementary to the same. These conditions shall be binding

on the TPI agency in the same manner as other terms and conditions in this contract.

The party whose tender may be accepted (therein after called the TPI agency, which Expression

shall unless excluded by or repugnant to the context include his heirs, executors, administrators

and assignees) shall (within 10 days of the receipt by him the written Intimation regarding

acceptance of his/their tender) deposit with Engineer in charge in D.D/FD security deposit to The

CHIEF OFFICER, BHANVAD NAGARPALIKA, BHANVAD. In sums sufficient to make up the

full security deposit, specified in the tender and sign the contract agreement. Where after

work order for commencing extension of the work so contracted will be given by client.

If tenderer fails to deposit initial 1,00,000 (1 Lacs) security deposit within 15 days from the

date of work order, he has to pay penalty at the rate of 0.065% per day of the amount of

security deposit if the amount of the security deposit is not paid, the contract already accepted

shall be considered as cancelled and his EMD shall stand forfeited. In case of other TPI

agencies who's tender is not accepted, Earnest money deposit lodged by him shall be refunded

by the client after acceptance of the tender and receipt of security deposits from the TPI agency

whose tender is accepted. The Security deposit of the TPI agency whose tender is accepted

shall be refunded, after final bill paid to the TPI agency and after deducting dues, if any,

liable to be recovered from the TPI agency under the terms and conditions of this contract.

Security deposit will be released after successful completion of the whole project.

In any case in which under any clause or clauses under this contract, the TPI agency shall have

tendered himself liable to pay compensation amounting to the whole of this security deposit

whether paid in one sum or deposited by installments or in the case of abandonment of the

work owing to serious illness or death of the TPI agency or any of the following courses, as he

may deem best suited to the interest of the work.

(a) To rescind the contract (of which recession notice in writing to the TPI agency under the

hands of the client shall stand conclusive evidence and in that case security deposit of the TPI

agency shall stand forfeited and be absolutely at the disposal of client.

(b) To carry out the works, or any part of the work debiting to the TPI agency, the cost of such

work (as to the correctness of which cost and price the certificate of Engineer in charge shall be

final and conclusive against the TPI agency and crediting him with the value of the work done, in

all respects in the same manner and at the same rates as if it had been carried out by the TPI

agency under the terms of this contract and in that case the certificate of the Engineer in charge

as to the value of the work one shall be final and conclusive against the TPI agency.

(c) If the TPI agency is an individual or proprietary concern and the individual or the, proprietor

dies, then unless the accepting authority is satisfied that legal heirs representatives of the

individual TPI agency or of proprietary concern, are capable of carrying out and complete the

contract, the accepting authority shall be entitled to cancel the contract as to its in completed

part by forfeiting the security deposit without Bhanvad Nagarpalika being in any way liable to

payment of any components to heirs of the deceased TPI agency on accountant of the

cancellation of the contract. The decision of the client that the legal representatives.

The TPI agency shall not assign or sublet without written approval of the Engineer in charge, the

work contracted and if the TPI agency shall assign or sublet his contract or attempt to do so, or

become insolvent or make any composition with his creditors or, attempts to do, for the

engineer in charge may, by notice in writing, rescind the Contract. Also, if any bribe, gratuity gift,

loan, perquisite, shall either directly or indirectly be given, promised, or if offered by the TPI

agency, or any of his servants or agents to any public office or person shall become in any way,

directly or indirectly interested in the contract the engineer in charge by giving notice in writing

rescind the contract.

In the event of contract being rescinded, the security deposit of the TPI agency shall thereupon

stand forfeited and absolutely at the disposal of the client and the same consequences shall

clause hereof and in addition, the TPI agency shall not be entitled to recover or be paid for any

work for actually performed under the contract.

The time allowed for carrying out the work as entered in the tender shall strictly be observed by

the TPI agency and shall be reckoned the date on which the order to commence work is given to

the TPI agency.

If the progress of any particular portion of the work is unsatisfactory, the Engineer in charge

shall not withstanding general progress of the work is satisfactory in accordance with clause be

entitled to take action under cl. 2(a), 2(b) and 2(c) above after giving 10 days’ notice in writing to

the TPI agency. The TPI agency will have no claim for compensation for any loss, sustained by

him owing to such action.

If at any time after the execution of the contract documents, the engineer in charge shall for any

reason whatsoever require the whole or any part of the work as specified in the tender, to be

stopped for any period or shall not require the whole or part of the work to be carried out at all

or to be carried out by the TPI agency, Bhanvad Nagarpalika shall give notice in writing of this

fact to the TPI agency who shall thereupon suspend or stop, the work totally/partially, as the

case may be. In any such case, expect as provided hereunder, the TPI agency shall have no claim

to any payment or compensation whatsoever on account of any profit or advantage which he

might have derived from the execution of the work in full but which he did not so derive in

consequence of the full amount of the work not having been carried out, or on account of any

loss that he may be put toon purchase or for unemployment of staff recruited by him, he shall

not also have any claim for compensation by reason of any alteration having been made in

the original conditions of contract and instructions involving any curtailment of the work from

that originally contemplated.

In the event of any deficiency in service from TPI agency, the contract shall be rescinded

with immediate effect and the security deposit of the TPI agency shall thereupon stand

forfeited and absolutely at the disposal of the client.

Under no circumstances whatsoever, shall the TPI agency be entitled to any compensation from

client on any account, unless the TPI agency shall have submitted a claim in writing to the

Engineer in charge within one month of the cause of such claim occurring.

All sums payable by a TPI agency by way of compensation under any of the conditions shall be

considered as a reasonable compensation to be applied to, as required by the client, shall be

without reference to the actual loss, damage sustained and whether any damage has or has not

been sustained.

The expression "works" or "work" were used in this condition shall, unless there be

something in the subject or context repugnant to such construction be construed to mean the

work or works, contracted to be executed under or in virtue of the contract, whether temporary

or permanent, and whether original, altered, substituted or additional.

The TPI agency shall not enter upon or commence any portion of work except with the written

authority and instructions of the engineer in charge or of his subordinate in charge of the work.

Failing such authority the TPI agency shall have no claim to ask for payment for such work done

All works to be executed under contract shall be executed under the directions and subject to

the approval in all respects of the Engineer in charge or his authorized agent who shall be

entitled to direct at what point or points and in what manner they are to be commenced, and

from time to time throughout the construction period.

Payment to TPI agency shall be made by Cheque/NEFT/RTGS drawn on any Bank at Bhanvad.

If the TPI agency shall desire an extension of the time for completion of the work on the ground

of his having been unavoidably hindered in its execution or on any other ground, he shall apply

in writing to the engineer in charge within 30 days from the date on which he was hindered as

aforesaid or on which the cause for asking for extension occurred. The engineer in charge if in

his opinion considers that there are reasonable grounds for granting an extension, may refer to

client for considering grant of such extension being necessary or proper. The decision of the

client in this matter shall be however final.

Any TPI agency who does not accept all these conditions as above shall not be allowed to tender

Disputes if any shall be discussed and mutually settled. In case of disagreement, the same shall

be referred to Chief Officer, Bhanvad Nagarpalika. If the said dispute is not solved, the same

shall be referred to the Court subject to Bhanvad Jurisdiction only.

No price escalation shall be paid by CHIEF OFFICER, BHANVAD NAGARPALIKA in any case.

SIGNATURE OF THE TENDERER:

9.0 INFORMATION REGARDING CONSULTING FIRM

2 Address with mail id

3 Phone/fax/mobile

4 Contact person details

5 Registration No

6 Type of organization Proprietary / Partnership /

Private limited / Public limited / Public

undertaking etc.

7 Year of establishment

8 Year of experience

9 Name and particulars of the authorized

representative for the details furnished

hereunder/power of attorney holder

10 PF registration certificate

12 Name of Bankers with full address

13 Total financial turnover detail for last three

years with supporting documentation

14 Has the applicant or his partner or share holder

been black listed in the past by any client.

15 Details of works if any abandoned by the

16 Applicant shall provide information on any

history of litigation or arbitration resulting from

contract or currently under execution

10.0 Scope of Third-Party Inspection Agency

• TPI agency shall study the tender documents thoroughly including

specifications, drawings and bill of quantities and to consent ambiguity

if any and report to Engineer in charge.

• TPI agency shall visit the site, examine the works executed / ongoing /

to be executed as per tender specifications and as per best engineering

practice, survey data and opine and submit report to Chief Officer with

suggestion and comment for the visit.

• TPI agency shall discuss with contractor about methodology and work

plan and shall opine his comment if any.

• TPI agency shall collect the samples of the materials and send the

same for testing witness the test in the approved laboratory and

approve the materials to be consumed for the work.

• TPI agency shall attend project review meeting and submit the progress

report to employer if found necessary.

• TPI agency shall opine regarding excess work, extra items, time limit

and other contractual matter to the Engineer in charge.

• Cube testing of cement concrete (7 days and 28 days strength) has to

be done at the site through the engineer of the third party inspection

agency appointed by the municipality and in addition other tests related

to the concrete at the site have to be done by the third party inspection

• TPI agency shall visit the site at day to day for each component of the

project/Work and appoint technical engineer at project site.

(3) During visit

• Review of "SBC" value, witness of sub-base, P.C.C. & R.C.C.

• Checking of mix design, reinforcement, shuttering in line and level with

the approved drawing / Standard / Contract specifications / standard

engineering practice etc. complete & witnessing concreting including

taking concrete slump and concrete cubes at least one set during the

• During visit, representative of the consent ambiguity may witness the

testing, but TPI agency shall witness & carry out the testing and report

to Chief Officer within two days as per the format approved by the

consent ambiguity in accordance with relevant IS

• TPI agency shall carry out the testing procedure as per the relevant

IS/MORTH and as per the condition and specification of tender of the

concerned work or as per QAP approved by the Engineer in Charge. IS

includes random selection of specimen from the given lot.

Representative shall keep necessary IS, tender specification during their

site/factory visit

• If the factory / ex works may change during the testing then, TPI

agency shall also have to witness test with no extra cost.

(4) Progress Monitoring & Expediting

• Forwarding necessary information and approvals to contractor for the

progress of the project.

• Monitoring the progress by verifying the actual job carried out by

the contractor and reporting same to the client.

• Highlighting the delays in completion of job

• Advise necessary steps for completing the project in scheduled time.

• TPI agency shall submitted certificate of payment for running/final bill of

contractor about satisfactory completed work as per tender specification

• The proposed offer for the work of TPI shall remain valid for 3 (Three)

years from the date of work order and without any price escalation.

(6) Frequency of site visit

• Collection of testing materials in presence of TPI agency's representative

• Approval of source of materials from Approved Quarry or any other places

• TPI agency shall take visit to Laboratory for witness test.

• Day to day site visit required by civil engineers / technical staff.

(7) Terms of payment

• All payment shall be done to TPI agency through cheque only.

• TPI agency shall submit their bill per month per work to Bhanvad Nagarpalika

• Service tax shall be paid as extra on fee at the rate prevailing from time to time of

the payment and as per the Government rules

• Bidder/TPI agency shall make his own arrangement for to and proper site visit,

factory visit within / Gujarat/India. Outside visit shall be for testing and inspection

of engineering materials to be used for the project. Charges for travel expenses,

district allowances, out of pocket expenses, lodging, boarding etc. shall be borne by

the TPI agency.

• All testing and inspection charges shall be borne by the concerned contractor

(8) Security Deposit

a) Initial 1,00,000 (1 lacs) (3 years Period) by F.D. from the Nationalized / Scheduled

Bank in favor of Chief Officer Bhanvad Nagarpalika payable at Bhanvad Only (as

per attached Govt. of Gujarat Finance Department GR No. : FD/MSM/e-

file/4/2025/2712/D.M.O. Date:01/04/2026 or by latest)

(9) Compensation for delayed work:

• 0.10% of work order Cost per day subject to maximum of 10% of the work order

(10) Tender validity period:

• 180 days from opening of price bid

(11) Safety provisions

• Advice and Approval of Safety procedures.

• Monitor and supervise the various activities at site for compliance of

Safety systems.

• To supervise overall safety at excavation, P.C.C., R.C.C. work and other

miscellaneous activities, laying of pipe line and other construction as

well as erection and commissioning activity at site. During any execution

activity of the project, ensure adherence to the approved Safety

Management System.

 Key Staff Technical Capability - Qualification & Competence

The consultancy firm shall have key staff having qualification and experience/competence as

under as a minimum

Staff Details Min. Qualification Min. Years of No. of

Experience Person

M.Tech/M.E Civil M.Tech/M.E Civil (Civil) 5

Engineer with min.

Diploma/B.E.Civil Diploma/B.E.Civil 7

Engineer with min.

B.E. Civil Engineer with B.E.Civil 5

B.E. Electrical with min. B.E. Electrical 7

Structural Engineer with Structural Engineer 5

CV of above staff along with required certificates / documents in proof of above will be

submitted by consultant / firm along with his offer.

For evaluation purpose majority of the key professional staff shall be in permanent

employment of bidder or should be associated with the firm on a long term basis.

Employment / Association of minimum one year or more to be treated as permanent

Note: Bidders shall fulfill all the above criteria for qualification and further

evaluation & opening of their price proposal. & All the above documents must

attach in hard copy and must be submitted with tender bidding fee

Note: Only Online submitted documents will be considered at time of pre-qualification

11.0 AFFIDAVIT*

1. I/we under signed, do hereby certify that all the statements made in the required attachments

are true and correct.

2. The under signed also hereby certifies that neither our firm / agency M/s .............................. nor

any of it constitute partners have abandoned any work or any contract awarded to us for such

works have been rescinded, during last Five prior to the date of this application.

3. The undersigned hereby authorized(s) and request(s) any bank, person, firm or Corporation to

furnish pertinent information deemed necessary and request by the Department to verify this

statement or regarding my(our) competence and general reputation.

4. The undersigned understands and agrees that, further qualifying information may be requested,

and agrees to furnish any such information at the request of the client.

*To be submitted on Non-Judicial Stamp paper of Rs 300.00 duly signed by authorized Notary

Signed by an authorized PERSON of the

12.0 DECLARATION*

1. I/we agree that, the decision of the Chief Officer Bhanvad Nagarpalika selection of

applicants will be final and binding to me/us.

2. All the information and data furnished herewith correct to my/our best of knowledge

3. I/we agree that, we have no objection, if inquiries are made about our works, its related

areas and any other inquiry regarding all details, projects and works listed by us in the post

qualification documents at any stage

4. I/we undersigned on behalf of our firm M/s……………………………………… hereby

give under taking that I/we am/are jointly and severally responsible to meet the liabilities

over and above the business of the firm and make good the above financial loss

sustained by the Devbhumi dwarka Urban Development Authority as a result of my/our

abandoning the work entrusted to me/us/this firm.

*To be submitted on Non-Judicial Stamp paper of Rs 300.00 duly signed by authorized Notary

Signed by an authorized PERSON of the

Affidavit regarding Termination / Blacklisting / Ban / Registration kept

Name of Work:- Providing Third Party Inspection Service for Various

Projects/ Works Under Various Grants for Bhanvad

............................................ in the capacity of mine do hereby solemnly affirm

and declare as under.

We are not under blacklist and/ or under ban and/or our

registration has not been kept under abeyance by any Central / State

Government Department, Board, Corporation, Municipal Corporation,

Municipality, Government Local Bodies, University etc., as on date of

participating for bid.

Agency. Stamp & Sign.

BHANVAD NAGARPALIKA – BHANVAD

DIST: DEVBHUMI DWARKA

Name Of Work: Providing Third Party Inspection Service for

Various Projects/ Works Under Various Grants for Bhanvad

Fees in % of Project cost

Sr. No Item of Activity

Third-Party Inspection of all type work

Full-Time Third-Party Inspection

Supervision Work, including taking all

necessary field and lab test as per

tender conditions, verifying testing %

reports/safety etc. till completion of the

project including all taxes.