Hiring of Bolero Camper Vehicle (Hydraulic Elevated Platform with FRP Bucket) under Vasavad Sub - Division. (for 2 Year) (24 Hour) (3000km/Month) (E-Tender)

2 Estimated cost in Rs.

3 Tender Fee in Rs. ( non-refundable) with 18 % GST

4 Payment of tender fees and EMD fees (OnLine) at

Following Particulars Requisite Details

 Name of Bank :- STATE BANK OF INDIA 14-08-2026

 Name of Branch :- KADIYA LINE, M.G ROAD- 16:30 hrs

 Branch Code:-

 IFSC Code :- SBIN0060073

 Name of Account PASCHIM GUJARAT VIJ COMPANY

LIMITED 24-08-2026

 Account No. 56073000330 18:00 hrs

Online tender will be issued from N-Procure Website,

during the time limit mention here.

5 Earnest Money Deposit amount in Rs. 30000

(1 % of Tender Amount) (Payment through

6 On line ( e-tendering ) Tender offer submission last Date

24-08-2026 up to18:00 hours only

(This is mandatory )

7 Date & Time for pre bid meeting ( If Required) --------

8 Online Submission of all the relevant 24-08-2026

Documents, last Date: 24-08-2026 up to 18:00 hours. 18:00 HRS

9 Date of opening of On Tender/Off Line fee , 25-08-2026

25-08-2026 up to 10:30 hours (if possible) 10:30 HRS

10 Date of opening of On Line Technical Bid at 25-08-2026

25-08-2026 up to 10:30 hours (if possible) 10:30 HRS

11 Date of on line opening of On Line Price bid, 25-08-2026

25-08-2026 up to 10:45 HRS hours (if possible) 10:45 HRS

12 Validity of Bid 90 days

Executive Engineer

Sign & Stamp of Supplier PGVCL Gondal Division

Specification of Vehicle (Hydraulic Elevated Platform with FRP Bucket) are as under

Description Particulars

Vehicle Type Mahindra bolero pickup 1.7 CBC BS-VI with cabin chassis or equivalent, 4 wheeler chassis

(Jeep Dalu) with required RTO passing

Platform Working Height 9.5 meters

Basket Floor Height 8.0 meters

Working Outreach 3.7 meters

Slewing range angle 360 degree continuous

Safe loading capacity 200 kg

Basket Size 860*760*660 mm (FRP Insulated to 600 V, tested to 2200 V)

Basket Other Requirements 1. Non slippery flooring

2. Drain holes for water drainage

3. Tool box inside the basket

4. Working Light (Sufficient Capacity)

5. Emergency Switch at base & basket control

6. Safety hooks inside the basket

7. Spot light inside basket

8. Direct entry into the bucket without any operation of boom.

Test certificate for Basket (Cage) insulation must be provided.

Structure Hexagonal Booms from High Tensile Steel MIN YST 700n/mm2

Stabilizers Powerful Double Acting Hydraulically Operated 04 Nos Stabilizers with wide footprint and

independent control at base

Basket Controls Dual control at base as well as cage with required features

Boom Stabilizer Interlocks Programmable Logical Controller (PLC) based electronic circuit for safety interlocking

Note: Sample Photographs of Vehicle(Hydraulic Elevated Platform with FRP Bucket) are below

Prepared By Checked By Approved By

Signature & stamp of Tenderer :- Company’s RoundJ.A.

Seal(Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Sr. No. Particulars Page No.

1 Tender Details Table No 1

2 SECTION I: INSTRUCTIONS TO THE BIDDER

3 SECTION II: Schedule A

4 General Instructions to the successful

Prepared By Checked By Approved By

Signature & stamp of Tenderer :- Company’s RoundJ.A.

Seal(Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

GENERAL INFORMATIOS FOR BIDDERS

(1) The Earnest Money Deposit as indicted in the face sheet “Tender

Form” should be paid by the tenderer ONLINE RTGS/NEFT ONLY.

(2) The tender must be submitted on this form only and tenderer must

sign the schedule, general instructions and conditions of contract

and letter of undertaking and must return along with the tender,

otherwise the tender is liable for rejection. The tenderer must put

his initial on each sheet of this tender for having read the tender

(3) Earnest money deposit will be forfeited by the Company in case of

successful tenderer after his acceptance of tender refused to pay the

prescribed security deposit or sign the contract documents or

execute the contract or withdraw his offer during the validity period.

(4) Earnest money deposit will be refunded to the unsuccessful

tenderers after the acceptance of the successful tender by the

competent authority.

(5) Net rate inclusive of all the operations stated in the attached terms

& conditions of the contract for the unit specified in the schedule

attached with the tender may be quoted. Tenderers not confirming

to the basic of rates or units as specified in the attached sheets of

conditions may not be considered even though they may be lowest,

if found necessary.

(6) The rate must be quoted both in words and figures in legible hand

writing as per unit specified in the tender should hereby any

discrepancy between the rates quoted in words and figure, rates

quoted in the work shall prevail. Further should hereby and

discrepancy between rate and amount, the rate will prevail.

(7) Any conditions attached to the tender by the tenderer will not

considered at all.

(8) The tenderer is prohibited from making any addition or alternation

in the description of articles or units of any conditions mentioned in

Prepared By Checked By Approved By

Signature & stamp of Tenderer :- Company’s RoundJ.A.

Seal(Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

(9) Any variation in the rates etc., will not be allowed on any ground

such as mistake misunderstanding etc., after the tender has been

(10) In case of divergence between rates of figures and words, it will be

constructed to read the rates most favourable to the Company.

(11) The rates must be stated for each items separately and in addition to

the Percentage of reduction in the total amount of the tender may

the Percentage of reduction in the total amount of the tender may

also be stated if offered.

(12) While quoting the rates per unit against each item, tenderers are

requested to give total amount against each item as well as grand

requested to give total amount against each item as well as grand

total of Items.

(13) The Company does not bind itself to accept the lowest or any tender

neither will any reason be assigned for rejection or part of tender.

The tenderer on this part binds himself of accept any items selected

from his offer in part or whole at the option of the Company.

(14) The-successful tenderer shall have to pay 5 % of the order value as

security deposit of the work order cost, in online mode within 7 days

from the receipt of the LOI before placing the work order in cash

contractor fails to pay up the security deposit within the specified

time, his earnest money will be forfeited without issuing any notice.

(15) All disputes or difference arising under, out of or in connection with

the contract if concluded shall be subject to the exclusive jurisdiction

the place from which the acceptance of tenderer is situated.

(16) The contractor shall be paid only the actual of vehicle run as per

terms & condition of order.1

(17) Any rates framed or instructions issued regarding contracts by the

Company or its representative after awarding the contract shall or

part of this contract and will be binding on the contract.

(18) The successful tender shall have to execute a stamped agreement in

the standard form of the Company and will have to sign the contract

Booklet Viz. TENDER AND CONTRACT FOR WORKS “at his own cost

before commencing the work. In case partnership, firm’s necessary

partnership record will have to provided verification authority to sing

the bills, measurement and enter in to contract as well as

corresponds with the Company wherever required necessary power

of attorney will have to be produced especially ( If require ).When

the partnership deed is silent of the point of authority to deal with

the Company. If the contractor happens to be a sole trader than he

Prepared By Checked By Approved By

Signature & stamp of Tenderer :- Company’s RoundJ.A.

Seal(Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

will have to produce on affidavit made before Magistrate to that

(19) The payment will be made to the contractor/Supplier by crossed

account payee Cheque on local bank subject to an advance stamped

receipt being received from the payee.

(20) With help of advance technology of GPRS based Tracking System we

can trace / locate any vehicle at any time. To provide this system on

each and vehicle can be traced / located at any time which can be

helped in the event of frequent misuse of vehicle which in turn

reduces the cost of hiring. Vehicle should have been provide the

GPRS based tracking system whose cost is to be borne by contractor.

The running cost of Vehicle tracking system (GPS) shall be

reimbursed on production of proof of payment along with monthly

(21) The tenderer will have to execute an Indemnity Bond & Agreement

on stamp paper of Rs. 300/- in prescribed format. The cost of the

stamp paper shall be borned by the tenderer.( If require)

(22) No conditional tender will be accepted.

(23) The quoted quantities may be increased or decreased.

(24) Jurisdiction: This contract shall be subject to the exclusive

Jurisdiction of Gondal.

(25) You should obtain separate voluntary P.F. Code No. from the

regional provident fund commission, Also you should comply the

provision of the E.P.S. and M.P. Act 1952.(If require)

(26) The vehicle is to be hired for a maximum 3000 Kms.

(27) Rate for Excess KM travelled by hiring vehicle beyond 3000 Kms:

Any excess travel vehicle beyond 3000 KMs by the officer in-charge

of the vehicle shall be underwritten / verbal of Division head.

(28) All roads tolls/bridges tolls shall be reimbursed on production of

proof of payment along with monthly RA bills.

(29) The vehicle to be offers for hiring shall be in up-to-date condition

including its tube, tyres, engine as well as conditions of its outside

body. The vehicle to be offered shall not be older than 1 (one) years

as on date of tender opening.

The period of initial contract shall be for two years. The period further can

be extended on mutual agreed terms as per same rates, terms and

condition for next two year, ln no case vehicles should be hired beyond

5(Three) years . However in case of poor service provided by the

contractor, Division head shall be empowered to terminate the contract

after one year. In short if the Vehicle offered is new one then:

Prepared By Checked By Approved By

Signature & stamp of Tenderer :- Company’s RoundJ.A.

Seal(Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

The initial order: For Two Year.

First/last repeat order: For one Year.

(30) The contractors shall immunize company’s personnel against any

claim arising out of accidents or misbehaviour of driver. The vehicle

shall be kept properly insured all the time to cover the 3rd party risk

and simultaneously immunized company on account of claims from

public, police department etc.

(31) The bills for traveling of the vehicle shall be paid on monthly basis.

(32) Driver shall preferably be below the age of 40 years and never above

55 year. The lodging and boarding of the driver shall be borne by the

(33) If the contractor fails to provide a vehicle; the deduction from his

R.A. bill will be made on prorate.

(34) If the agency fails to execute the order successfully, the same will be

completed through other agency at the risk & cost of the original

contractor and company has reserve right to Stop Deal/ Blacklist

with the agency.

(35) Formula for considering price variation – No price variation will be

payable on cost of Oil/ tyres, Tubes etc. Only charges in price of fuel

will be adjustable. Base price of fuel and actual price of fuel on 1 st

day of month is to be consider for price variation calculation. This

basic fuel price shall be indicated in the offer. You must quote

prices on the basis of prevailing 15 days before the due date of

tender. This basic rate shall be indicated in the offer.

(36) In Case of increase/ decrease in price of fuel from basic price, the

per Km payable price shall go up / down by 8 % of amount of

difference. This will be applicable to the actual Km travelled during

(37) GST Number is essential for party who applied for tender.

(38) Following documents are mandatory for the Bidders.

(39) Arbitration:

Dispute Resolution Mechanism (Old Arbitration Clause Repealed and

Dispute Resolution Mechanism clause inserted by GUVNL circular No.

GUVNL/CS/Legal/03 Dated: 26.06.2025)

For Works Contracts and Composite Contracts, the following Arbitration clauses

are required to be inserted in the respective agreements:

(1) Amicable Settlement

Prepared By Checked By Approved By

Signature & stamp of Tenderer :- Company’s RoundJ.A.

Seal(Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Any dispute, difference, controversy or claim. between the Parties arising out of

or relating to this contract with reference to the construction, interpretation,

breach, termination or validity thereof (hereinafter referred as "the Dispute")

shall, upon the written request of either Party be referred to the authorized

representatives of the Disputing Parties for resolution. The authorized

representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary

claims as indicated herewith in sub clause (1) of Clause arising under or in

connection with the present works contracts, whether pertaining to works

contracts alone or works and procurement both, the same shall be referred to

arbitration under the Gujarat Public Works Contracts Disputes Arbitration

Tribunal Act, 1992."

For Procurement of Goods or Services and Non-Works Contracts, the following

Arbitration clauses are required to be inserted in the respective agreements:

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of

or relating to this contract with reference to the construction, interpretation,

breach, termination or validity thereof (hereinafter referred as "the Dispute")

shall, upon the written request of either Party be referred to the authorized

representatives of the Disputing Parties for resolution. The authorized

representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary

claims as indicated herewith in sub clause (1) of Clause arising under or in

connection with the present agreement, the same shall be referred to the

Arbitration Centre (Domestic and International) High Court of Gujarat at

Ahmedabad ("the Centre" for short), currently functioning in the High Court

Complex, Sola, Ahmedabad for appointment of arbitrator and thereupon, the

Centre shall appoint a sole arbitrator and conduct the arbitration proceedings in

accordance with its rules. If the parties unanimously agree to appoint three

arbitrators, then in that case, each party shall appoint one arbitrator from the

panel of arbitrators of the Centre, and the Centre shall appoint the third

arbitrator, who will act as the Presiding Arbitrator. Such arbitration shall be the

sole and exclusive remedy between the parties for all disputes arising under or

in connection with this agreement. The arbitration shall take place at the

Arbitration Centre, Ahmedabad, High Court Complex, Sola, Ahmedabad,

Gujarat, in accordance with the provisions of the Arbitration and Conciliation

Act, 1996 as amended from time to time, and the proceedings shall be

conducted in English. The arbitration award shall be final and binding on the

Prepared By Checked By Approved By

Signature & stamp of Tenderer :- Company’s RoundJ.A.

Seal(Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

(40) Following documents are mandatory for the Bidders

(1) Tender Fee and EMD receipt.

(2) PAN card Copy.

(4) Insurance Policy Copy.

(5) RTO Permit Copy.

(6) Driving License Copy.

(7) Vehicle booking Reciept. (In case of New Vehicle booking.)

(8) GST Registration Copy.

(9) Fitness certificate & Eye-test Certificate of Diver’s if driver

drives the vehicle or of owner’s if Owner’s drives the vehicle.

(10) A notarized affidavit on stamp paper of Rs.300 that the

minimum wage of driver and P.F shall be the responsibility of

the contractor as per labour law.( If the driver is to drive the

(11) A notarized affidavit on a stamp paper of Rs.300 that the

owner himself is going to drive the vehicle. (If the owner is to

drive the vehicle himself.)

Instruction for Online submission of Documents.

1. The self-certified online transaction slip for tender fee

2. The cancelled check of concern bidder is to be

attached for further course action of payment as per

rule through RTGS/NEFT by PGVCL.

3. Bidder has to upload scanned copies of original

(Notarized/self-attested copies of original – as

specified in this tender) with bid.

4. It shall be sole responsibility of the bidder that the

uploaded scanned documents (in PDF form) remain

legible and should not be password protected.

Prepared By Checked By Approved By

Signature & stamp of Tenderer :- Company’s RoundJ.A.

Seal(Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Tender for Hiring of Vehicle (Hydraulic Elevated Platform

with FRP Bucket) for Vasavad S/Dn for 24 Hours under

Gondal Division Office. (Model should not be older than Aug- 2024)

Total Tender Amount: 30,00,000/-

Sr. Company Rate

Particulars Rate

No. (Excluding GST)

(Excluding GST)

1. Rate of First 3000 KM (24 Hours) 1,15,475/-

Additional Rate for Extra KM Above

Signature of Supplier Executive Engineer

With Stamp D.O. GONDAL

Prepared By Checked By Approved By

Signature & stamp of Tenderer :- Company’s RoundJ.A.

Seal(Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

(FRP બકટ સાથે હાઇ ો લક એ લવેટ ડ લેટફોમ) 

SIGN AND STAMP OF BIDDER

14. ઠકદારને જો ઉપરો ત કામ માટ LOA આપવમાં આવશે તો તેને LOA મ યેથી દવસ-૧૫ માં સી ોર ટ

SIGN AND STAMP OF BIDDER

27. કો ા ટર પોતાના વાહનમાં વખચ GPRS based Tracking System ફર યાત લગાડવાની રહશે.

SIGN AND STAMP OF BIDDER

PASCHIM GUJARAT VIJ COMPANY LIMITED

(A Gujarat Govt. Undertaking)

Division Office, DCW Road, Dhrangadhra-363310

e-mail:[email protected] web site:www.pgvcl.com

Registered & Corporate Office:

“Paschim Gujarat Vij Seva Sadan” Off. Nana Mava Main Road, Laxminagar, Rajkot

CIN : U40102GJ2003SGC042908

General Instructions to the successful bidders

1. વાહન ભાડે આપનારે વાહન ટીપ-ટોપ ચાલુ કંડીશનમાં સ્પેસીફીકેશન મુજબનું Hydraulic Elevated Platform with FRP

Bucket ઇન્સસ્ટોલ કરેલું અને સ્પેર વ્હીલ સાથેનું આપવાનું રહેશ.ે ભાડે આપેલું વાહન બગડે ત્યારે નવું વાહન આપવાનું રહેશે. અને જો

2. વાહનમાં સ્પેસીફીકેશન મુજબનું Hydraulic Elevated Platform with FRP Bucket ના ઇન્સસ્ટોલેશનનો તમામ માલ-

11. Hydraulic Elevated Platform with FRP Bucket સીસ્ટમનો જાળવણી તથા મરામત ખચક પણ ઠેકિે ારે ભોગવવાનો રહેશ.ે

Prepared By Checked By Approved By

Signature & stamp of Tenderer :- Company’s RoundJ.A.

Seal(Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

25. કોન્સરાકટરે પોતાના ખચે ગાડીમાં GPS સીસ્ટમ લગાવવાની રહેશે તેમજ રીપોટકની નકલ બીલ સાથે ફરજીયાત જોડવાની રહેશ.ે ત્યારબાિ

Prepared By Checked By Approved By

Signature & stamp of Tenderer :- Company’s RoundJ.A.

Seal(Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra

Prepared By Checked By Approved By

Signature& STAMP of Tenderer :- Company’s RoundJ.A.

Seal(Tech) D.E. (Tech) Dy.S.A. (Exp) S.A. (Exp) E.E. (O&M)

D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra D.O. D’dhra