Executive Engineer (O&M), D.G.V.C.L, Pandesara Division Surat Office invites Online Hiring of Vehicle for Diesel Driven Close Body Vehicle of Latest Model not Below Three month old with Taxi/maxi passing with Driver 24 Hrs for Udhana 03- Ind S/Dn under Pandesara Division.

TECHNICAL BID FOR PROVIDING VEHICLES FOR D.G.V.C.L, Pandesara Division Surat

 Scope of Work

1. Tenders are invited for three year rate Contract for Hiring of Vehicle for Diesel

Driven Close Body Vehicle of Latest Model not Below Three month old with

Taxi/maxi passing with Driver 24 Hrs for Udhana- 03 Ind S/Dn under

Pandesara Division. the Model shall have not been registered before more than

three months as on the date of tender opening (with taxi/Maxi passing) for 24 Hrs.

duty for D.G.V.C.L Pandesara Division office, Surat.

2. The touring journey covers the areas within Gujarat State and as per the instructions

of the Officer-in-charge.

3. Vehicle will have to be sent along with well experienced driver having valid driving

license with necessary tools and tackles to meet the normal break-down.

4. The Contractor shall provide stand by vehicle(s) to ensure prompt substitute

 Detail of operation

1. Vehicles will be required as per Schedule-A and Rates should be quoted in Schedule-B.

2. The rates quoted shall be for three year rate Contract. Thus, rates quoted shall

remain valid for complete period of 36 months of execution of order. Without

obtaining any confirmation, further 12 months or the period decided by the

competent authority can be extended by accepting authority in case required by the

DGVCL. The DGVCL reserves the right to terminate the contract at any time without

assigning any reason by giving 30 days notice in writing. The contractor shall not be

entitled to any compensation by reasons of such termination of contract.

3. Duration of the Contract will start from the date of receipt of order and the contract will

be for 36 months.

4. Normally duty time is for 24 Hours.

5. The contractor will have to fulfill the conditions of contract of Labor Regulations

Abolition Act – 1970 and furnish the records failing to which payment will not be made.

6. No tools, tackles and manpower for execution of order will be provided by the

DAKSHIN GUJARAT VIJ COMPANY LTD.

7. The vehicle should be up to date and Diesel Driven only with good clean covers and

shall be washed regularly once a week.

8. The Driver of the Vehicle shall be well dressed as per RTO Rules and behave

respectfully with Officers and staff of the company.

9. The DAKSHIN GUJARAT VIJ COMPANY LTD. reserves all rights to extend the contract

for the period of 12 months or the period decided by the competent authority if

required at the same accepted rate.

10. The Driver should be provided with enough money to cover the cost of fuel, toll

taxes, bridge taxes, Repairs and incidental expenditures while in journey.

11. Opening and closing Kilometers and Kilometers travelled should be got certified

and duly signed by the Officer traveling the vehicles day to day. In absence of such

requirements, the bill will not be paid.

12. The Driver should be instructed for the good behaviour and to drive the vehicle

only in accordance to the clear directives of the Officer-in-charge. In case, if driving

found rough, contractor will have to replace the Driver with good one.

13. The quantities shown in the Schedule-A and journey Kilometers will be

considered from Head Quarter to Head Quarter.

14. Head Quarter of the Vehicle will be DGVCL, Pandesara Division Office, Surat

and journey kilometers will be considered from Head Quarter to Head Quarter

15. It is the whole and sole responsibility of the Vehicle Owner during accident to

pay compensation or damages to the persons involved as per law or Govt. Act.

16. Valid Insurance of the vehicle along with 6 persons travelling will be provided

by the contractor at his own cost during the contractual period.

17 .During the journey, all the RTO rules and regulations should be followed

scrupulously and contractor will be responsible for any court matter arise for

not observing RTO Rules.

18. you have to comply with alt the legal formalities of RTO office pertaining to vehicle.

you have to submit copies of R.c. book, comprehensive Insurance policy foriontract

period, Pollution control certificate, Taxi passing permit etc on acceptance of the order.

piN No. and GST registration have to be submitted separately (photo copy).

1. Please note that “The rate” quoted by bidder in Tender in Schedule “B” will be

exclusive of GST rate. So it means GST will be applicable as per government rules.

1. Income tax and other taxes, if any in respect of Contractor income arising from this

contract, shall be deducted at source as applicable.

 Terms of Payment

1. Monthly bills shall be submitted within five (05) days after completion of the month,

along with duly certified logbooks.

2. No advance for hiring of vehicle shall be paid. The Bill in duplicate should be

forwarded to in charge officer Executive Engineer (O&M) D.G.V.C.L,

PANDESARA DIVISION OFFICE SURAT and payment will be made by RTGS/NEFT

only. Income tax (if any) will be deducted at source from the R.A.Bill.

 Price variation

1. The rates quoted by the contractor shall be based on the current fuel price i.e

Per liter of Diesel .

2. Formula for considering Price Variation: - No price variation will be payable on cost of

Oil/Tyres, tubes etc. For every 10 paisa (Ten paisa) rise/fall in price of Diesel per liter,

adjustment of 01 paisa (one Paisa) (increase/decrease) in rate per Kilometer will be

given on production of Govt. GR or Dealer. This Price variation will be applicable to the

actual KM traveled during the month.

 Security Deposit

1. The successful bidder has to pay Security Deposit @ 5% of the order value on

acceptance of tender, within 15 days from the issuance of LOA and it is to be paid in

Cash or by Demand Draft in favour of DAKSHIN GUJARAT VIJ COMPANY LTD., Surat.

Cheque will not be accepted.

2. In case of any liability arising to the DGVCL on account of the default on your part in

carrying out various functions, the same will be deducted while refunding security

3. No interest shall be paid by the DGVCL on Security Deposit.

4. The S.D. shall be refunded after satisfactory completion of the contract. The

DGVCL reserves the right to recover any dues outstanding against the Tenderer from

the S.D. or towards any loss caused to the DGVCL owing to negligence or fault of the

Tenderer, his servants or agents. The refund shall be done only on production of No

Objection Certificate from the concerned officers, after completion of successful

1. If service of the contractor found unsatisfactory, DAKSHIN GUJARAT VIJ COMPANY

LTD. shall exercise its discretionary power to cancel the order.

2. If contractor fails to execute the order successfully or fails to supply the vehicle at any

incidence, the requirement will be got completed through other agency and if required

to pay higher rate, in that case, difference of rates will be recovered from the

3. If Tenderer fails to provide the vehicle on any day, as per contract, penalty of Rs.

2500/- per day per Vehicle will be recovered from the current R.A.Bill.

 Legal aspects

1. Agreement: As per company rules, contractor will have to enter into an work contract

agreement on Stamp Paper of Rs. 300.00 with the company in prescribed format

before execution of work. The cost of stamp fees shall be borne by the Successful

2. The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs.

at his cost before commencement of order stating that for any accidents or damages to

the contractor's staff / equipment or any other persons/vehicle due to non observance

of safety measures, DGVCL shall not be responsible.

3. The vehicle supplied should be comprehensively insured. Xerox copy of insurance

Policy should be submitted to this office before placement of order. Insurance for

Driver should also be arranged by the contractor and Xerox copy of the same should be

submitted to this office.

4. In case of any dispute or any discrepancy, the decision of the Executive Engineer

(O&M) DGVCL PANDESARA DIVISION OFFICE will be final and binding to the Tenderer.

5. The Tenderer must follow all the rules, regulations and orders of the Labour Laws

relating to engagement of persons by him.

6. The tenderer shall keep all vehicles in operational condition and duly registered with

concerned RTO and copy of each document shall be maintained in the vehicle all time.

Copy must be submitted to DGVCL.

7. The contractor shall obtain comprehensive insurance policies for all vehicles in respect

of all the insurable liabilities under the MOTOR VEHICLES ACT, The workman

Compensation Act (For Drivers and Conductors), Fatal Accident, Personal Injuries Act,

Natural Hazardous, Riots/arson etc copy must be submitted to D.G.V.C.L.

8. The contractor shall obtain necessary license, registrations as legally required.

9. DGVCL shall entitle to recover full amount from contractor for expenses incurred on

account of compliance of any statutory provision or breach of contract.

10. The contractor shall not sublet the contract to any other party. If it is found, subletting

the contract, then S.D. will be forfeited and party will be black listed.

11. All disputes in connection with the Tender/Contract shall be subject to the jurisdiction

of the court situated at Surat.

12. The contractor shall allow to carry line & Sub station materials, instrument along with

officers and line staff.

1. The Executive Engineer PANDESARA DIVISION Division DGVCL reserves the right to

reject any OR all the tenders without assigning any reasons thereof.

2. One weekly off will be allowed per week, generally on Sunday or as decided by the

concerned officer or Transport Deptt. For any extra absence, penalty will be levied as

per Clause No. 7 sub clause 3 per vehicle. If any vehicle is called on Sunday, the

weekly off of the driver will be adjusted on any other working day.

3. PAN No. and Service Tax may be shown separately (Xerox copy attached with

technical bid of tender).

4. The Tenderer shall make his own arrangement for the Boarding and lodging of his

Drivers, Agents and Servants.

5. The Vehicle when in service, shall have to parked at the D.G.V.C.L premise or as near

as the work site, if possible.

6. The Tenderer shall ensure that representative on his behalf deputed by him should be

in touch with the in charge officer Executive Engineer (O&M) D.G.V.C.L,

Pandesara Division Surat with regard to detailing of vehicle, providing arrangement for

substitutes in case of any vehicles going off road and looking after to general need of

7. The Tenderer shall also make his own arrangements for refueling, repairs and

maintenance of his vehicle and provide other vehicle during maintenance or repair

8. The vehicle once inspected and approved by the Executive Engineer Pandesara

Division D.G.V.C.L for hire shall not be changed or substituted by the contractor

except on orders or on becoming defective / off road due to accident break-down etc.

In such an event, the contractor shall give immediate intimation to the concerned

officer. Where a change of vehicle is likely to last for more than one week prior

approval of the Transport Manager shall have to be taken.

9. The speedometer of the vehicle must be maintained with full accuracy and in working

condition order at all times. Any defect noticed therein must be rectified at the earliest

in a period not exceeding two days. Till such time, the meter starts the Kms. of

journeys for various places shall be decided by the user Engineers.

10. Tender Fee is non-refundable.

11. The rates quoted by the Tender, the schedule of rates must include all charges of

every type such as Fuel, Levies, Maintenance, Repairs, Driver or contractor’s servant /

agent wages etc.

12. Toll tax paid during official journey, shall be reimbursed to the contractor on

production of proof of payment along with the monthly bill.

13. The DAKSHIN GUJARAT VIJ COMPANY LTD. shall have right to hire the vehicle from

other Agency at the risk and cost of the contractor, in case of default.

14. If CNG Car provide agency, then negotiation will be accordingly.

 Validity of Price Bid

The tenderers shall have to keep the tender open and valid for a period of 180 days

from the technical bid opening date or extended date and shall be bound by

communication of acceptance dispatched by DGVCL within the above prescribed time

Place: Sign and Seal of the Tenderer

Qualifying criteria for opening the price bid:

The tenderer should submit the following documents without which their price bid will not be

opened and the tender will not be considered and disqualified.

1. Tender fee and EMD should be paid ONLINE ONLY, otherwise tender will not be

2. P.F. code is must unless the driving is done by the owner.

3. Cars papers like RTO registration, RTO Tax paid receipt, Taxi-Maxi passing certificate

etc. OR Bidder desires to purchase new vehicle, have to provide quotation of vehicle

and relevant documents.

4. Pan card Xerox copy.

5. Copy of Goods and Service Tax Number.

Following documents may be submitted invariably in respect of each and every vehicle to

The Executive Engineer (O&M) Pandesara Division Office for verification.

A) Comprehensive Insurance Certificate covering period up to date (for vehicle & Driver).

B) Registration Certificate Book with Taxi passing up to date.

D) Any other documents relevant relating to hiring of vehicle.

E) Registration as Taxi/Maxi. Passing

F) PF No., PAN No. except in the cases where owner is self driving the Vehicle

All above documents should be submitted in the TECHNICAL BID AND PRICE MUST BE

SUBMITTED ONLINE ONLY.

Any information and clarifications that may be required pertaining to this enquiry should be

referred to the Executive Engineer (O&M), Dakshin Gujarat Vij Company,

PANDESARA Division Office, UDHANA NAVSARI ROAD, OPP, BATLIBOI COMPANY

PANDESARA , SURAT -

Dakshin Gujarat Vij Company Ltd. reserves the right to reject any OR all Tenders without

assigning any reasons thereof.

Executive Engineer (O&M),

Pandesara Division Surat.