Comprehensive Operation and maintenance of works for 5.2 MLD Sequencing Batch Reactor (SBR) based sewage treatment plant at Karjan , Gujarat for Karjan Nagarpalika for 2 (Two) years.

Technical Bid Document Opening Date

Price bid opening Date 19/08/202612.05hrs.onwards

Officer Inviting Bids: Chief Officer Karjan Nagarpalika.

Bid Opening Authority: Chief Officer Karjan Nagarpalika.

Address: Chief Officer Karjan Nagarpalika.

Contact Details: +91

Tender Terms and Conditions

(A) Details of Tender item:

Sr. Name o fWork Estimated EMD Tende Perio

No. Tender r fee d of

Value (Rs) (Rs.) In Rs. compl

1. Operation and maintenance of works for 1,68,55,940/- 5000.00

5.2 MLD Sequencing Batch Reactor 1,68,560/

(SBR) based sewage treatment plant at Months

Karjan , Gujarat for Karjan Nagarpalika

fortwo (02) years(Extendable depends

(B) Eligibility(if any):-B-Class & Above (Electrical & Mechanical)

(i) Site Visit(If any) Site Visit Certificate is must duly sign by

Authorized person of Nagarpalika.

(ii) Submission of EMD Tender fee F.D.R. for E.M.D. & D.D. for Tender fee Shall be

Submitted in electronic format only through online

and other Documents during

(by Scanning) While uploading the bid This

office hours by RPAD. submission shall mean that E.M.D. and tender fee

are received for purpose of opening the bid

Accordingly offer of those shall be opened whose

E.M.D. and tender fee is received electronically.

However, for the purpose of realization of bidder

Shall send the Tender Document, F.D.R. and D.D. in

original to chief officer Karjan Nagarpalika

Karjan to send through R.P.A.D / Speed post so as

to reach to Chief officer Karjan Nagarpalika

Karjan . Till Dt.17/08/2026 to 18.00 Hrs.

Penaltative action for not submitting D.D. and

F.D.R. in original to Chief officer by bidder shall be

initiated. Exemption Certificate is not allowed.

Bidder shall have to be submitted both the F.D.R.

and D.D. electronically through online. Any

documents in supporting of tender bid shall be

submitted in electronic format only through online

(by scanning etc) and also hard copy will accepted

• Bidders can download the tender document free of cost from the website.

• Bidders have to submit Tender in Electronic format only on above mentioned website

till the Date & time shown above.

• Offers in physical form will not be accepted in any case.

Bidders who wish to participate in online tenders will have to procure / should have

legally valid Digital Certificate (Class-III) as per Information Technology Act-2000 using

which they can sign

theirelectronicbids.BidderscanprocurethesamefromanyofthelicensecertifyingAuthorityof

All bids should be digitally signed for details regarding digital signature certificate and related

training involved the below mentioned address should be contacted:

KARJAN Nagarpalika

Dist:- Vadodara.

KARJAN- 391240(Gujarat)

r can contact Karjan Nagarpalika.

KARJAN NAGARPALIKA

Name of work :- Comprehensive Operation and maintenance of civil,

mechanical, electrical and instrumentation work for 5.2 mld SBR

based sewage treatment plant at KARJAN , Gujrat for KARJAN

nagarpalika for 2(Two) years.

TENDER DOCUMENT

Milestone Dates

Downloading of tender documents start From date :- 24/07/2026, 15:00 Hrs.

& end date Up to date :- 07/08/2026 till 18:00 Hrs.

Online submission of bid date Up to date :- 07/08/2026 till 18:00 Hrs.

Date & time of physical submission of Submission of EMD, Tender fee and other

document date supporting documents in physical form

during office hours on 17/08/2026 till

17:00 Hrs. in office of the Chief Officer,

Karjan nagarpalika, Dist. Vadodara by

R.P.A.D. Post / speed post only

Online opening of the technical bid date On date :- 19/08/2026 & 12:00 Hrs.

Venue : Office Of the Chief Officer Karjan

nagarpalika, Karjkan. Dist. Vadodara.

Karjan Nagarpalika

KARJAN NAGARPALIKA

(ONLINETENDERNOTICE2026-2027)

Online tender (E-Tendering) for below stated works are invited by Chief Officer KARJAN

Nagarpalika, KARJAN pin 391240 from experienced & approved in appropriate class contractors

registered in state road and building department Narmada water and Kalpasar department or

Sr. Name OfWork Estimated Earnest Tender Fee in Time Limit for

No. Cost Rs. Money Rs.(Non Completion of Work &

Deposit Refindable) Class

1 Comprehensive 1,68,55,940/- 1,68,560/- 5,000/- 24 Months (B Class

Operation and & above) (Electrical)

maintenance of civil,

mechanical electrical

and instrumentation

work for 5.2 mld SBR

treatment plant at

KARJAN ,Gujrat for

KARJAN nagarpalika

for2 (Two) years.

(2) SCHEDULEOFE-TENDERING

(I) Bid Document Downloading start Date From Dt.24/07/2026

(ii) Bid Document Downloading End Date Dt. 07/08/2026 Up to 18:00Hrs.

(iii) Bid Document Opening Date Dt.19/08/2026 At 18:00Hrs. KARJAN Nagarpalika

(iv) Physical Submission of EMD tender fee From Dt.17/08/2026 to on or before Dt.17/08/2026

and other documents by R.P.A.D./ Up to 18:00 Hrs.

speed Post to Chief Officer, KARJAN

Nagarpalika, KARJAN - 391240 Dist.

Vadodra. (DD of Tender Fee and FDR of

EMD in Original Shall be sealed in one

envelope and other documents in

An other envelope which are both

Enclosed in main big envelop).

Chief Officer President

KARJAN Nagarpalika KARJAN Nagarpalika

Technical Bid Details & Qualifications Criteria

1.0 Eligibility: As per details given in this tender.

2.0 Downloading Tender Document:

Bid documents will be available on website up to Date shown above.

Bidders wishes to participate in this tender will have to register on website

https://nagarpalika.nprocure.com

3.0 Digital Certificate:

Bidders who wish to participate in online tenders will have to procure / should have legally valid

Digital Certificate (Class III) as per Information Technology Act-2000 using which they can sign

their electronic bids. Bidders can procure the same from any of the license certifying authority of

India or can contact (n) code solutions – a division of GNFC Ltd, who are licensed Certifying

Authority by Govt. of India.

4.0 All bids should be digitally signed, for details regarding digital signature certificate and

related training involved the below mentioned address should be contacted:

Karjan Nagarpalika

Nava Bazar, Ta:-

Karjan - 391240 (Gujarat)

Bidders who already have a valid Digital certificate need not procure a new Digital certificate.

4.0 Pre-Bid Conference:-

5.0 Online Submission of Tech-Bid & Price-Bid.

Bidders can prepare and edit their offers number of times before tender submission date and

time. After tender submission date and time, bidder can not edit their submitted offer in any

case. No written or on-line request in this regard shall be granted.

Tendered shall submit their offer i.e. Technical Bid as well as price bid in electronic format on

above mentioned web site and date shown above after Digitally Signing the same

Offers submitted without Digitally signature will not be accepted.

Offers in physical form will not be accepted in any case.

6.0 Submission of Tender Fees, Bid Security and qualification criteria and other

F.D.R. for E.M.D.& D.D. for Tender fee Shall be Submitted in electronic form at only through

online (by Scanning) While uploading the bid. This submission shall mean that E.M.D. & tender

fee are received for purpose of opening the bid. Accordingly offer of those shall be opened

whose E.M.D. & tender fee is received electronically. However, for the purpose of realization of.

bidder Shall send the F.D.R. & D.D. in original to chief officer Karjan Nagar palika, Nava Bazar,

Karjan pin – 391240. to send through R.P.A.D/Speed post so as to reach to Chief officer Karjan

Nagar palika . up to date 17/08/2026 up to 18.00 Hrs. Penetrative action for not submitting

D.D. & F.D.R. in original to Chief officer by bidder shall be initiated. Exemption Certificate is

not allowed. Bidder shall have to be submitted both the F.D.R.&D.D. electronically through

online. Any documents in supporting of tender bid shell be Submitted in electronic form at only

through online ( by scanning etc.) & hard copy will not be accepted separately

Tender Fee: Rs.5000/- (Rupees Five Hundred Only) by Demand Draft in favour of "Chief Officer,

Karjan Nagarpalika, Karjan ",payable at Karjan . From any Nationalized / Scheduled Bank except

Co-operative Bank. Demand Draft issued after the last date of submission of Bids will not be

considered or accepted.

Bid Security i.e. EMD: Rs.1,68,886.00 (: Rupees: One Lakh Sixty Eight Thousand Eight hundred

Eighty six rupees Only) in the form of FDR in favour of “Chief Officer Karjan NagarPalika Karjan

” from any Nationalized /Scheduled Bank /Co-operative Bank. FDR shall be valid up to 180 Days.

FDR issued after the last date of submission of tender will not be considered as valid or will not

accepted in any case.

Other Documents required to be submitted through on line in electronic format through scanning.

(a) copy of minimum B - Class & Above in Electrical / Mechanical Reg. Certificate

From state R&B or any other government department.

(b) Solvency Certificate of 20% Amount of tender Estimated cost of current financial

(c)Experience certificates with 3-A certificate showing successful completion of Similar work

of “O & M” Of STP or WTP or Comprehensive “O & M” work of Drainage Pumping Stations of

for Minimum Two Year in single contract in municipal corporation or

(d) In case of limited Company Registration Certificate as per Indian Companies Act

and Article of Association and Memorandum of Association with details of Board

Or Directors etc.

(e) Valid power of attorney. (if necessary)

(f) F.D R / Demand Draft as shown in above para.

(h) Balance sheet of last three financial years, i.e. years 2023-24,2024-25 & 2025-26,

with turn over certificate from C.A. of minimum annual average turn over per year should

not be less than (30% of tender amount ) Rs 50,66,580/- in last three above financial

(I)work order & 3-A certificate copies of similar work experience during last seven years

(last day of month previous to the in which applications are invited) for the similar work

completed experience of comprehensive operation and maintenance contract of STP /

WTP / Sewage water pumping stations in nagarpalikas, Municipal Corporation and other

Government / semi Government / Govt. Board or other Government Departments as

The bidder(s) should have three similar work completed which costing not less than

the amount equal to 40% of the tender estimated of the amount put to this tender during last

seven years, or

The bidder(s) should have two similar work completed which costing not less than the amount

equal to 50% of the tender estimated of the amount put to this tender during last seven years,

The bidder(s) should have one similar work completed which costing not less than the

amount equal to 80% of the tender estimated of the amount put to this tender during last

seven years. Put completion certificate in form - (3A) copies.

(j) GST Reg. Certificate must be attached.

(k) Joint venture is not allowed.

(l) The Bidder should not have been blacklisted / Terminated / banned by Government of India

/ Government of Gujarat of any state Board / Corporation as on the date of bidding. A

Declaration / Affidavit in this regard on Rs300/- Stamp Paper, as per format given, duly

Notarized Shall Have to be Submitted by bidder along with the tender.

(m) Bidder’s Technical Staff Details with employment letter copy.

(n) E.P. Fand ESIC last six month payments receipt of minimum 15 labour must be attached.

(o) Site visit certificate dully sign by chief officer./ engineer in charge of nagarpalika.

(p) Valid registered partnership Deed certificate copy (if applicable).

(q) Valid Electrical supervisor or contractor license copy

(r) income tax return certificated of last 3 financial years i.e. 2023-24, 2024-25 & 2025-26.

(s) Details of firm’s workshop with different necessary tools and tackles.

(t) Any other Supporting Documents.

Bidder has to submit the documents as said in above and no other condition in any form shall be

considered at all, at the time of evaluation of the tender i.e. the bidder shall have to submit

unconditional offer without differing from any of the tender condition.

7.0 Opening of Tender:

Opening of Technical & price bid documents will be held on Date & time shown in the tender notice at

the office of Chief Officer, Karjan Nagarpalika, Karjan -391240.

Intending bidders or their representative who wish to remain present at Nagarpalika premises at the

time of tender opening can do so.

8.0 Contacting Officer:

In case bidder needs any clarification / assistance or if training required for participating in

online tender, they can contact at Karjan Nagarpalika office.

9.0 SPECIFICINSTRUCTIONTOAPPLICANTS:

The Contract will be per months rupees rate contract. The Bidders have to quote rate should be

including applicable GST & all other taxes & duties.

The language for submission of prequalification documents along with the tender documents

shall be ENGLISH. If information is provided in another language, it shall be accompanied by a

translation of its pertinent parts into ENGLISH. This translation will govern and be used for

interpreting the information.

The cost incurred by the contractor for this offer for clarification or attending

discussion, conferences or site visits will not be reimbursed by the Employer or Engineer-in-

The blank tender form could be down loaded free of cost by the interested bidder, however the

following documents duly have certified along with application & tender fee shall have to

furnish to The Chief Officer, Karjan NagarPalika, Nava Bazar, Karjan - 391240 during

scheduled date and time fixed for the purpose.

The enclosed schedules should be filled in completely and, if any particular quarry is not

relevant, it should be stated as ‘Not applicable’ Financial data, project cost value of works etc.

should be given in equivalent Indian Rupees only. Failure to provide information which is

essential to evaluate the Applicant’s qualifications or to provide timely clarification or

supplementation of the information supplied may result in disqualification of Applicant.

The fees for online tender document will not be refunded under any

circumstances. E M Din the form specified in tender document only shall be

Tenders without Tender document fees, Earnest Money Deposit (EMD) and which do not full fill

all or any of the condition or submitted incomplete in any respect will be rejected.

Conditional tender shall not be accepted.

The tender notice shall from apart of tender document.

The tenderers are advised to read carefully the “Instruction for Tenderer” and “Eligibility

Criteria” contained in the tender documents.

The Internet site address for E-Tender is https://nagarpalika.nprocure.com and that of

corporate web site is www.nprocure.com

The Karjan Nagarpalika, Karjan reserves the rights to accept or reject any or all tenders

without assigning any reasons thereof.

Chief Officer Karjan Nagarpalika

KARJAN NAGARPALIKA

Name of Work : Comprehensive Operation and maintenance of civil, mechanical, electrical and

instrumentation work for 5.2 mld SBR based sewage treatment plant at Kadi, Gujrat for

KARJAN nagarpalika for 2 (Two) years.

SPECIAL CONDITIONS OF CONTRACT

The following Special Conditions of Contract shall supplement the General Condition of

Contract. Whenever there is a conflict, the provisions herein shall prevail those in the

General Conditions of Contract. The corresponding clause number of t h e G e n e r a l

Conditions of Contracts is indicated in bracket.

The Employer is KARJAN NAGARPALIKA

3. PERFORMANCE SECUTIRY

The Performance Security shall be in form of Bank guarantee for the amount equals to 5% of

the Contract price.

Contractor shall carry sufficient inventories to assure ex-stock supply of consumable spares

such as Bearing gaskets, plugs, washers, bolts, etc. Other spare parts and components

shall be provided by contractor as promptly as possible but in no case later than one week. The

contractor has to provide the material of standard make.

5.1 Payment shall be made by the NAGARPALIKA within 30 days subsequent to the

submission of such invoice(s)/claim(s) by the Contractor and approval of the

monthly O & M report, if possible. Payment for the bill submitted by contractor for

any month shall not be released, unless the monthly (O & M) report is submitted by

the contractor.

5.2 The Contractor shall have to submit the following documents along with the bills :-

1) Maintenance / Repairing work carried out in the machineries.

2) Third Party report of inlet and Outlet sample of Sewage for respective month from

Govt./GPCB approved laboratory for following parameters pH, TSS, TDS, BOD, COD,

Total Phosphorous, Total Nitrogen, Res. Chlorine, Fecal coliform.

3) Day-to Day report of treated water quantity and quality, energy Consumption power

factor and sludge generation in kg.

4) Staff attendance sheet.

5.3 The NAGARPALIKA Shall deduct from the amount payable to the Contractor, any

amount paid by NAGARPALIKA on behalf of the Contractor.

6.1 Prices/charges by the Contractor for the performance of the obligations and

services under the Contract shall be firm and shall not be paid any escalation

whatsoever for the entire period of the Contract.

7. LIQUIDATED DAMAGES

7.1 If the Contractor does not recruit/deploy the 'Key Personnel' identified as per

the schedule, penalty Shall be as per clause no. 3.7 of Operation and Maintenance

7.2 The plant or any unit should not be shut down condition for more than 24 hours

for minor Fault and 3 Days for Major Fault for any reason or any technical fault. If

the fault is not rectified for more than above mentioned periods then penalty at

the following rates Shall be charged.

For total shut down (excluding MGVCL power failure) of plant- Rs, 1000/- per hour

For any Elect/Mech/Instrument Equipment excluding Air Blower in non- working condition (1)

up to 5 days – 700 Rs. Per day per equipment (2) More than 5 days –1000 Rs. Per day per

equipment’s up to no limit.

For Air Blower (1) up to 5 days – 1500 Rs. Per day (2) More than 5 days – 2000Rs. Per

day up to no limit.

Average power factor in MGVCL bill must be greater than 0.9 and if any penalty/charge levied

due to low power factor, then it Shall be recovered from the contractor without any reasons.

In case or any reason the staff of contractor refuses to work or goes on strike, Penalty of Rs.

25,000/- per incidence Shall be charged & during contract period 3 (three) no. of cases of strike

shall be sufficient cause to terminate the contract and to proceed for the blacklist of the

contractor for 2 (Two) years in KARJAN NAGARPALIKA for any work

7.3 If outlet standards are not achieved as per norms, the liquidated damages shall be

charged as per following. (For nonperformance in meeting the Output Standards for

Treated Sewage set as per GPCB Norms)

Event During the O & M Period Liquidated Damages

triggering the recoverable on

recovery of Termination as a

Liquidated percentage of the

Damages immediately preceding

year's Fixed & Variable

Liquidated Damages Frequency

conformance with For every

BOD 10000 liters

standards as per for every day

GPCB Norms Rs. 2.00 of non 5%

conformance 10000 liters

with COD for every day

standards as of non-

per GPCB Rs. 2.00 conformance 5%

conformance 10000 liters

with TSS for every day

standards as per of non-

GPCB Rs. 2.00 conformance 5%

7.4 If housekeeping and lighting is not maintained as per standard level, penalty of Rs.100

per day Shall be charged

8. RESOLUTION OF DISPUTE

8.1 In the case of a dispute between the Employer and Contractor, the dispute shall be

referred to adjudication / arbitration in accordance with the Indian laws. The area of

jurisdiction shall be KARJAN.

OPERATION & MAINTENANCE ASPECT & Other Terms and Details

2 Laboratory Details

3 Comprehensive Operation and Maintenance

4 Operation & Maintenance Specification

Operation and maintenance of the treatment plant is very much essential for

sustainability of the treatment plant and to achieve discharge standards. The

operational aspects include regular checking of the performance of the units including

the electrical and mechanical equipment’s, to identify any non-functionality of the units to

evolve the strategic measures to be taken to make the plant fully functional to meet the

stipulated standards. Plant shall be operated as per design criteria. Variance in input value of

design criteria should record.

The Plant Manger and the Plant Engineer are the bridge in between the plant management staff

and the plant, and are responsible for the operation and maintenance of the treatment plant.

So experienced persons should be posted. (For detailed descriptions of the duties please refer

job descriptions in the subsequent heading). All the activities of the treatment plant are to

be scheduled and coordinated by the Plant Manager. The Plant Manager Shall also be

responsible and capable for taking decisions like shutting down the treatment plant or to

by- pass the wastewater etc. in case of emergencies, after having proper deliberations

with the management and the operational staff. The Contractor should take every necessary

steps to carry out the Operation & Maintenance of the Plant, so as to achieve the desired results as

per G.P.C.B norms & as per tender.

2. LABORATORY CONTROL OF THE PLANT OPERTION

The contractor shall maintain sufficient operating staff as in this document and at any given

point of time. The discharge the treated effluent should be as per the stipulated discharge

standards. In order to ensure this, regular sampling and analysis shall be done by the central

laboratory of KARJAN NAGARPALIKA. Besides it Shall be the responsibility of the contractor

that, every month he Shall have to get the samples of the influent and effluent get analyzed by

the third party laboratory approved by the Govt./GPCB at his own costs and submit the same

to the “Authority”. The sample collected shall Govt./GPCB be sent to KARJAN NAGARPALIKA lab

also for analysis (if required) at the same time.

3. Comprehensive Operation and Maintenance

1.0 The contract includes o p e r a t i o n and maintenance of entire Sewage Treatment Plant

including up gradation of Plant on round the clock basis for a period of 24 Calendar

Months (Two Years).

1.1 Contract period :-

This contract is for Two years (24 months). If contractor’s work found satisfactorily, Nagarpalika,

KARJAN may extend this O&M contract or additional 02 years as per mutually consent of each party.

2.0 The Sewage Treatment Plant set up on turnkey basis shall be operated and maintained by

The contractor including all works. contractor has to incur all the costs, taxes, vat, duties,

transportation, labour, machining, welding, repairing, replacing and making good any and

all parts/plant equipment, consumables, motors, pumps, gear unit, capacitor, HT/LT

switchgear, PLC panel, lighting system, cables, battery charger, battery, instruments, meters,

chemicals for laboratory etc.

2.1 Average power factor in MGVCL bill must be greater than 0.9 and if any penalty/charge levied

due to low power factor, then it Shall be recovered from the contractor without any reasons.

All the capacitor panel must be kept in working condition to keep GEB power factor more

than 0.9 by the contractor. Any spares required to keep capacitor panel in working condition

is in the scope of the contractor. The spares required for LT capacitor panel must be procured

and replaced immediately, if required. No spares for capacitor panel & LT capacitor panel in

any circumstances Shall be provided by KARJAN NAGARPALIKA. Penalty on account of poor

power factor (i.e. less than 0.9) as explained elsewhere Shall be recovered from the contractor

from his monthly O&M bill.

The Contractor Shall be held responsible for O & M and satisfactory performance of the

STP. Major components and works shall include the following but not limited to:

a. Operate the plant efficiently for Two year (24 hours/day & 365 days/year), including all

consumables, parts or components, labour transportation and other charges, except for cost

of power and supply of raw sewage. Power cost would be borne by Employer. Raw sewage

shall be supplied by employer.

b. Operate and maintain all units and equipments of the Sewage Treatment Plant as per the

requirement of the process to meet continuously and consistently desired treated sewage

characteristics in conformity with specifications and GPCB guidelines; maintain all equipment

in good working condition.

c. Attend breakdown of civil, mechanical, electrical, piping and instrumentation works and

maintain the plant and equipment throughout the Contract Period.

d. The operation and maintenance service provided by the Contractor for the period

specified in the Contract shall ensure the continuous operation of the Plant and that the

breakdown or deterioration in performance, under normal operating conditions, of any items of

Plant and equipment and component parts thereof is kept to a minimum. The contractor shall

determine operating parameters, select settings (chemical dosages etc.) and generally

optimize the process, and working of the treatment plant.

Excessive chemical dozing i.e. doze more than / less than normal should be avoided

f. The Contractor shall adhere to the manufacturers’ recommendations with respect to

equipment maintenance, consumables, the types and grades of lubricants to be used,

frequency of lubrication, adjustments to be made regularly and recommended spares to be held

g. The spares, tools and tackles supplied by contractor as specified herein as a part of this

tender obligation are property of employer and employer has no obligation to supply the same

to contractor for carrying out any rectification work. Contractor for the purpose of O&M shall

have required spares in stock at site and maintain a record of the same. In case if employer

hands over any spare for carrying out rectification in emergency situation, the same shall be

handed over back by contractor to KARJAN NAGARPALIKA within reasonable period of time

and not exceeding a maximum of 4 weeks duration in any case. Failing to do so, KARJAN

NAGARPALIKA reserves the right to deduct the price of same from O&M bill/Security

Deposit of contractor. Arranging necessary tools and tackles for effective and efficient O&M of

the plant is responsibility of contractor.

h. The contractor shall provide timely planning and regular procurement of all required

spares and consumable including chemicals, chlorine tonners, grease, lubricating oil,

cleaning agents, laboratory reagents etc. Contractor shall arrange for the requirement well

i. Maintaining Logbooks / Records of the work carried out to keep them in good working

condition. He shall obtain approval of the format of logbooks and records from Employer.

j. The Contractor shall prepare and implement an effective plant maintenance program in

consultation with the Employer. It is absolutely the Contractor’s responsibilities to look after all

sorts of maintenance whether routine, preventive or break down or any other type of

maintenance. The Contractor Shall be responsible to carry out day to day as well as periodic

maintenance necessary to ensure smooth and efficient performance/running of all equipment.

k. Submission of daily and monthly O & M report.

l. Carry out regular and frequent sampling, analysis and result recording of raw and treated

sewage as per the procedures laid out by the Owner and in conformity with standard methods;

and complying with the GPCB norms and attend GPCB during the monitoring/sampling and

obtaining approval.

m. Employ appropriate and skilled manpower, provide all tools, tackles, equipment,

Laboratory instruments, glassware and chemicals, reagents etc. Required for effective

implementation of the Services detailed above. Any type of accidents in this premises agency is

responsible for it.so agency have to maintain factory laws and must be follow labour laws also.

n. The contractor shall keep records of presence of staff. Maintain register (for physical

presence of deployed staff)

o. Area lighting – The premises of various works are provided with metal halide / sodium vapor

lamps, fluorescent tubes and also ceiling fans/exhaust fans inside the various structures. Daily

on/off operation and routine cleaning of all type of electric fixtures. Replacement of lamps /

Tubes / Fans in case of failure at contractor’s cost.

p. Maintenance of garden – Normally watering the trees once a day or more if

Grass cutting, removal of shrubs, weeds, around tree to be done as directed. Remarking the

ponds around the tree after loosening with soil with supply of additional earth, if required.

Cutting of branches, if required for straight growth of tree/plant and development of garden.

q. All buildings, bathroom, toilet to be kept swept, cleaned and washed daily. Consumable

requirement for cleaning such as acid, harpic, phenyl, air freshner, washing powder,

brooms, wire brushes, duster, bamboos, toilet shop, lotion waste, kharata (broom) shall be

provided and used as required. All ventilators, windows/doors to be cleaned and to keep in

good aesthetic condition.

r. To keep watch on overflowing of sump. If such overflow takes place the agency shall have to

bear the damages caused to surrounding properties.

s. Maintaining laboratory and its all equipments. All materials, equipment and labour shall have to

be employed by the agency to maintain the same.

t. Contractor shall ensure that the sewage entering the plant is not bypassed for more than half an

hour, which is again subject to obtaining prior permission / approval of the employer. In

adverse circumstances of heavy rainfall, contractor may use the plant bypass for the

purpose of attending detritor for a period of maximum one hour. Generally major repair

encountered in SBR Tank etc. shall be attended as quicker as possible. Contractor shall ensure

that the raw sewage undergoes the primary treatment (i.e. after PST to remove BOD of at least

30% and SS of at least 60%) during maintenance of units downstream to aeration tank. In case it

is not possible. The reason for the same to be informed to the Employer within 2 hours.

u. Contractor shall submit one copies of the O & M Manual for approval of Employer, which

may be modified, if required by Employer.

v. The contractor shall monitor the performance of the Sewage Treatment Plant; conduct the

analysis of the influent as well as effluent quality after treatment as per table given below.

Contractor shall initiate and take adequate actions to ensure smooth and satisfactory

performance/ running of the plants on a 24 hours/ round the clock basis.

No. Sample point Freq. of Parameters to be tested at

samplin NAGARPALIKA

1 Raw Sewage at Once in a pH, TSS, BOD, COD

Inlet Chamber day

2 Treated sewage Once in a pH, TSS, BOD, COD, chlorine

3 SBR Once in a DO, MLSS/ MLVSS, SVI

w) For the smooth running of the plant all the required equipment, machineries, accessories, major

and minor spares, consumables including chemicals, greases, lubricants, all cleaning agents,

packing, rubber sheet, laboratory reagents, all hardware, required quantity of white wash, oil

paint colour, all types of epoxy paint, material required for house- keeping and cleaning etc. are to

be brought by the contractor. The quality of all consumable and spare etc. i.e. technical

requirements as per manufacture recommendation shall remain unchanged.

x) To remove/suitably collect dewatered sludge from mechanized dewatering system (belt

filter press), screenings and grit from grit detritor etc. and loading the same into vehicle and

conveying and unloading the same at Low lying area as suggested by KARJAN NAGARPALIKA. The

grit and sludge from the plant is to be transported away from the plant and disposed safely

meeting the GPCB / other statutory authority norms. The disposal shall be done at a site as

indicated by KARJAN NAGARPALIKA. If the contractor fails to remove silt / sludge in the

treatment plant for any reason and beyond the notice period issued by the employer, the same

shall be removed by employer by engaging other agencies and the cost shall be recovered from the

y) The contractor shall carryout cement paint/ enamel paint/ white wash for exterior finish of

civil units once after the end of second year of O & M of the plant and shall also carry out

painting on mechanical equipments/ above ground pipe lines/ hand railing before the end

of second year of O & M of the plant.

z) The contractor shall hand over the plant back to KARJAN NAGARPALIKA on expiry of his

contract in fully working condition satisfying the requirement of treated sewage. All the

electrical, mechanical and instrumentation including standby shall be in perfect working

4.0 The Contractor shall procure, keep at site and use necessary tools, tackles and safety equipments

for day to day routine maintenance, preventive maintenance and break down maintenance.

Also minor and major repairs to the equipment involved in the plant have to be carried out

by the contractor during the O&M period. Contractor shall submit report, discuss and finalize

with the Employer on the major repairs required to be carried out and how these repairs

Shall be undertaken, to the satisfaction of the Employer and obtain written approval from the

Employer before carrying out any major repair.

4.1 The scope also includes cleaning of units, sludge drying beds, clarifier, removing of

foreign materials like debris, sand, fish, frogs or any other dead or live animals and also cleaning

of strainers of each pump quarterly so that required quantity of sewage is treated properly.

4.2 The disposal of the foreign particles like sand, dead or alive animals etc. from all the units

of the plant to suitable place as shown by KARJAN NAGARPALIKA is in the scope of contractor.

The scope of work of contractor includes operation & maintenance of 11 KV MGVCL incoming

line, Lighting Arrestors, D.O. fuse, earthing works, or any other maintenance required on

two/four pole D P structure.

5.0 Contractor to ensure that the sewage entering the plant is not retained for more than half an

hour. In case it is not possible, the reason for the same to be informed to the Employer

5.1 Scope of KARJAN NAGARPALIKA Shall be only to the extent of supplying raw sewage

(at Plant Inlet Chamber) and bear the energy ( Electric Bill ) charges to be paid to MGVCL. In

case of non-availability of sewage due to break-down in SPS or any other reason stipulations in

other parts of the tender shall be referred to.

4.0 OPERATION AND MAINTENANCE SPECIFICATION

1.0 SUFFICIENCY OF TENDER

be deemed to cover all the Contractor's obligations under the Contract and all matters and

things necessary for the operation and maintenance of the Plant. Particular requirements set

forth in the Specification are given without prejudice to the aforementioned general obligations

of the Contractor.

2.0 DOCUMENTS / INSTRUCTION FURNISHED BY THE EMPLOYER

2.1 The Employer may issue at such times as he may think proper during the contract period

instructions as may appear to him to be necessary for the guidance of the Contractor in the

operation and maintenance of the Plant. The Contractor shall be bound by the same, obey and

2.2 The Contractor shall acknowledge the receipt of such instructions in writing or by fax.

The Contractor shall carefully check all such instructions before commencing any Works.

The Contractor shall inform the Employer in writing, within 3 (three) days from the receipt

of the same, of any errors or omissions discovered, or of the difficulty to execute any works or

part thereof in compliance with the written instructions received from the Employer. Failing

to do so contractor shall be liable to execute at their own cost the necessary alterations to any

works resulting from these errors or omissions.

2.3 The Contractor Shall also be furnished with two copies of all instructions as may be

issued by the Employer. One copy of all such O & M manuals and instructions issued to the

Contractor shall be kept in his office at the site. The O & M manuals or instruction shall be

considered valid only if the Employer has signed it.

3.0 CONTRACTOR'S ORGANISATION & ADMINISTRATION OF THE

3.1 The Contractor shall provide experienced administrative, managerial, technical, supervisory,

non-technical personnel and labour necessary to operate and maintain the plant properly, safely

and efficiently on a continuous 24 hours basis for the full term of the O & M Contract Period.

During O & M period if any expert / technically knowledgeable / special persons or manpower

needed, he shall have to arrange & bear / pay any and all cost, charges, fare, allowances etc. for

the same. The employer Shall not pay any cost / charges for the same.

3.2 The qualifications and capability of the Contractor’s personnel shall be appropriate for the

task they are assigned to perform. The staff provided shall be fully trained in the operation of

the various units of the Treatment Plant before being given responsibility for operating any

part of the Plant. If in the opinion of the Employer, any member of the Contractors staff is

considered to be insufficiently skilled or otherwise inappropriate or not doing the work

properly he is required to perform, he shall be replaced by the Contractor with a person

with the appropriate skills and experience for the task, to the satisfaction of the Employer. The

Contractor Shall be required to submit to the Employer the Schedule of ‘Manpower’ and

‘Organization Chart’. The contractor shall keep all the details, bio-data, photograph, references,

application, and all such records with him even after he is removed or resigned from work

of this site. Guilty person or in disciplined person shall not be employed by the Contractor.

3.3 The CV/Resumes of the Contractors personnel shall be submitted to the Employer for

acceptance at least 7 days before the anticipated commencement of the O & M period. Any

change of personnel shall be promptly informed to the Employer within a day’s time. Normal

time duty hours for the contractors’ operation & maintenance personnel may be modified as

necessary and agreed by the Employer. A rotating shift schedule shall be established by the

Contractor and agreed by the Employer which Shall ensure that an adequate number of the

Contractor’s staff, fluent in Hindi as well as Gujarati is on duty at Plants 24 hours per day, 7 days

per Week, including all holidays. The contractor shall have to issue identity cards with photographs

to all the state employed for O & M.

3.4 The Contractor shall submit with his tender a diagram showing the structure of the

organization for his administration of the Contract. The structure shall include a Project

Team consisting of Project Manager. The Project Manager shall have authority and powers to

take decisions on the spot and/or incur expenditure(s) in the interest of the work whenever

required by the Employer.

3.5 All correspondence and communication between the Employer and the Contractor including

the Contractor's sub-contractors shall be directed through the Project Manager.

3.6 The sub-contractors proposed by the Contractor shall be subject to the approval of the

3.7 Contractor shall provide manpower as per qualification and experience

mentioned below:

S Designat ion Qualification Experience No. of Penalt

1 Plant in- B.E. / Diploma Min. 1-2 Years experience of 01 1000/D

charge / (Mech/Ele/Civil) related Work. a

Project or B.E.(Environment)or y

Manager Diploma in

BE/Diploma(Chemical)

2 Lab B.S.C, Chemistry Min. 1-2 Years experience of 01 600/Da

Technicia n Or Microbiology related Work. y

3 Mechanic I.T.I (instrumentation, Well Experienced Person 01 700/Da

/Shift In- Fitter Mechanic) or Having y

charge Skilled/experienced Person Relevant Knowledge of

Having 1 years of related instrumentation for O&M,

work experienced

4 Electricia n ITI (Elect. 1 year experience of relevant 02 500/Day

Trade)/ Wireman or electrical equipment for O &

Elect. Supervisory M

Certificate Holder Having

Experience of HT

Installation of 1 years

5 Plant ITI (Elect. 1 year experience of relevant 03 500/Day

Operator Trade)/ Wireman / ITI electrical equipment for O &

cum COPA or Elect. M

Supervis or Supervisory Certificate

Holder Having Experience

of HT Installation of

6 Helper 8th Standard knowledge of Gujarati; 03 500/Day

7 Security Stout body 1 year experience 03 500/Day

physique unskilled

3.8 Minimum manpower required in various shifts is as follows:

Sr.No. Designation Duty Nos Gen Ist IInd IIIrd

1 Project Manager General 1

2 Lab Chemist General 1

3 Mechenic/Shift in-charge General 1

4 Electrician Shift 2 1

5 Plant Operator cum Shift 3 1 1

6 Helper cum Sweeper Shift 3 1 1

7 Security Shift 3 1 1

3.9 Relaxation in qualification and number of staff shall not be allowed. The above staff

shall be distributed in three shifts. General shift shall be considered as 09:00 Hrs to

18:00 Hr various personnel shall attend the plant during general shift as tabulated above.

Preferable timing of shift shall be 06:00 Hrs to 14:00 Hrs, 14:00 Hrs to 22:00 Hrs and

22:00 Hrs to 06:00 Hrs. The arrangement of reliever for weekly off / all holidays etc. shall be

made by the Contractor over and above the required persons mentioned in 3.8 above except

general shift. As per agreement, the No. of staff in each shift should always remain present;

otherwise penalty towards absence of any staff shall be levied and recovered from the

contractor. If a man on the duty remains absent and there Shall not be any replacement in

his place the contractor Shall be penalised as per clause no. 3.7 at the rate of mentioned

against designation up to no limit. The arrangement of reliever for weekly

off/holiday/leave(Except general shift staff) etc. shall be made by the contractor. Absence on any

ground like weekly off or holiday shall not be considered (Except general shift staff). The

presence of staff in each shift should be marked in register to be maintained at office of

Engineer of the Client at Sewage Treatment Plant; which shall be considered as final. The

contractor’s staff must mark their presence in this register. The contractor may maintain a

separate register for his own purpose.

3.10 The staff of Contractor Shall always remain in contact with Employer and follow his instructions.

The Contractor shall have to issue identity cards with photograph to all the staff employed for

operation and maintenance; otherwise they Shall not be allowed to enter the plant premises.

3.11 The Contractor shall employ all the required staff (and in no case less than the number specified in

the tender which is mandatory) within 7 days of award of the Contract, otherwise full payment

Shall not be made. In such case, the commencement of the Contract Period and payment

thereof shall be reckoned only from the date of employment of full numbers of staff. If at

any stage it is felt necessary that additional manpower over and above the specified minimum

manpower is required for the proper operation of the treatment plant, contractor shall employ

necessary additional manpower at no extra cost within 7 days from the date of issue of notice by

engineer-in-charge.

3.12 The Contractor Shall comply with all safety rules and regulations and all inter-disciplinary

measures as followed by the Employer. The Employer Shall not be responsible for any accident /

injury to the staff or any person of the Contractor or loss or damage to any property. Further, the

Employer Shall not provide any insurance or free medical facility to the staff of Contractor.

Providing necessary security arrangement for safety of the plant and contractor’s personnel Shall

be the responsibility of contractor.

3.13 All Central / State Government / Semi-Government / Local Body’s rules and regulation pertaining

to this contract, all legal formalities pertaining to provident fund, factory act, all legal

formalities shall be followed and observed by the Contractor without any extra cost to the

Employer. Please note that failure in complying so, all liabilities arising as per laws Shall be to

the Contractor’s account.

3.14 No accommodation / guesthouse / transportation facility Shall be provided by the

Employer/ Employer to the Contractor. No staff or any person shall reside in the plant

premises and any such person found shall be driven out immediately.

3.15 Due to strike by the Contractor's employees, the operation and maintenance of plant must

not be affected and the property of KARJAN NAGARPALIKA should not be damaged. In such

case any dispute / discrepancy occurs, the decision of “ A u t h o r i t y ” Shall be final

and shall be binding to the contractor. Also if any expense shall be made by KARJAN

NAGARPALIKA, it shall be deducted from Contractor's bill/ SD.

3.16 The duration of contract shall be three years from the date of issue of completion

certificate / taking over certificate.

3.17 The contractor shall provide necessary chemicals for polyelectrolyte tank mixture, lubricating oil,

grease in their stone room. Stacking and day to day preparation of solution shall be

arranged by the contractor. Similarly, chlorine tonner / cylinder shall also be provided by the

contractor at the door – step of the chlorination plant. Disconnecting and removal of empty

tonners and reconnection of filled tonners shall be carried-out by the contractor. The minor

spares required for disconnection/reconnection i.e. clamp/’O’ rings/washers shall also be

arranged by the contractor.

3.18 Plant shall be handed over on “as is where is basis” to contractor on the award of

contract. Thus, the contractor has to take over the plants for said contract without any insistence

for any change in the plants. The all installations, equipments, civil structures and all other

components will be get in working conditions as per previous tender terms & conditions from

preceding contractor by nagarpalika before heanded over the new contractor.

3.19 The scope of work also includes regular cleaning of complete plant area including floor,

railing, door, windows, light fixtures and ceiling etc. similarly, minimum 5 mts. from the

construction boundary on the outside of the plant area shall also be cleaned and maintained by the

3.20 This work is inclusive of but not limited to operation, maintenance, housekeeping, cleaning,

removing sludge by its own carrier arrangement, painting, white colour washing,

preparing data, recording, correspondence work to the client and Government

Departments, etc. All this work should be done as per standard practices and by following labour,

factory, electrical, GPCB, and all other old and new law and order, Indian standards etc. as applied

of Local, State and Central Govt. of India.

3.21 Nothing is to be provided by the client excluding electricity and sewage flow. All the formalities to

all government authorities for factory, electrical, GPCB, etc. for having NOC, water consent,

Hazard waste concern, approval etc. shall be done by the contractor. However, necessary

legal fees to all government authorities shall be borne by the client.

3.22 Monitoring shall be done as per guidelines given by Engineer-in-charge. Contractor has to

maintain all the parameters of treated effluent within the stipulated limits or he Shall be penalised

for not maintaining the parameters given by GPCB and client. All expenditure incurred for the

same like, suite, fee, court fee, case fee, or the penalty as decided by “Authority” and penalty

charged by GPCB shall be deducted from his pending bills or Security Deposit.

The Contractor shall have to test the sewage samples of the influent and

effluent twice in a day through the laboratory provided at the plant; as per the schedule fixed by

the Engineer in charge. The same have to be verified and checked by the Client once a week by

taking parallel sample from the same point and at the same time and analysing the same at

the clients laboratory. Proper register/record shall have to be maintained by the contractor

and any modification

/rectification, on the basis of analytical results of samples if required, in performance of each

unit shall be carried out immediately. The daily analysis report along with steps for the

rectification / modification taken, if any, shall also be reported to the client with the daily

report. The weekly report shall also be submitted to the In-charge Engineer of the Client, with

remarks and the steps taken for modification, if any, taken during the period of report.

3.24 No equipment shall remain idle or unrepaired or damaged or unutilized for the period

exceeding 5 days. If any equipment is not repaired, rectified and or replaced within 5 days, the

contractor shall be penalised as per special condition of contract clause no 7.2 of the chapter

Operation & Maintenance aspect.

3.25 If a man on the duty remains absent and there Shall not be any replacement in his place, the

contractor Shall be penalised at the rate mentioned in the clause-3.7 above per man per day up

3.26 The quoted rate shall remain firm and valid for throughout O&M contract period.

3.27 The other terms and conditions described in this tender documents, wherever applicable,

shall remain unchanged.

3.28 However, during O&M period, the contractor has to supply all the spares, at his

cost during major-minor breakdown and also maintenance works.

3 . 29 MANURE (DRY SLUDGE)

Manure shall be the property of the KARJAN NAGARPALIKA. Contractor shall be responsible for

generating sludge from the plant as per the design of the plant and incoming quality of sewage.

Contractor is responsible for arranging sludge storage area near the centrifuge and

schedule the disposal in such a way that final product contains min. moisture content of 18-

20%. To maintain this moisture content drying of sludge shall be arranged in the plant by the

contractor. After attaining required moisture content Contractor need to load the sludge in the

trolley and supplied to the location as per Nagarpalika’s instructions. For this work, required

staffs must be provided at the site by the contractor. All rights to sell Manure (Dry Sludge) shall

be with the Nagarpalika.

4.0 MAINTENANCE

4.1 The maintenance service provided by the Contractor for the period specified in the

Contract shall ensure the continuous operation of the Plant and that the breakdown or

deterioration in performance, under normal operating conditions, of any items of Plant and

equipment and component parts thereof is kept to a minimum.

4.2 The Contractor shall carry out the Maintenance of the plant installations in accordance with

the requirements of the O & M Manual and also to the approved Maintenance Plan as mutually

4.3 The Contractor shall adhere to the manufacturers’ recommendations with respect to

equipment maintenance, the types and grades of lubricants to be used, frequency of

lubrication, adjustments to be made regularly and keep in safe custody recommended

spares, which may be required for smooth & trouble-free operation of the plant on day to

4.4 The Contractor to operate and maintain all equipment as recommended in the O & M

manual and maintain logs and records of the work carried out to keep them in good working

condition. The Employer shall approve the format of logs and records.

4.5 The Contractor shall prepare and implement an effective plant maintenance programme in

consultation with the Employer. It is absolutely the Contractor’s responsibilities to look after

all sorts of maintenance whether routine, preventive or break down or any other type of

maintenance. The Contractor Shall be responsible to carry out day to day as well as periodic

maintenance necessary to ensure smooth and efficient performance / running of all equipment.

4.6 The contractor shall along with the O & M Manual submit a write-up covering vision, mission,

plan for smooth & trouble-free operation & maintenance of the Plant. It shall include all

activities, their duration and planned deployment of manpower and resources.

4.7 Contractor shall set-up and maintain laboratory at plant site complete with all equipment,

testing instruments, glassware, weigh scale, chemicals, reagents, consumables and carry out

necessary service from time to time to conduct tests as stipulated in 5.3 below and any

other test required to check some of the basic parameters, not specifically mentioned.

5.0 DOCUMENTATION / REPORTS.

5.1 The Contractor Shall be furnished with two copies of O & M manuals (prepared by him)

approved by Employer. The Contractor Shall also be furnished with two copies of all

instructions as may be issued by the Employer. One copy of all such O & M manuals and

instructions issued to the Contractor shall be kept in his office at the site. The O & M manuals

or instruction shall be considered valid only if the Employer has signed it. The Contractor

Shall be responsible for keeping & updating record of documents including History Card for

equipment and maintaining every day logbook. The Contractor shall maintain and update

logbook and details of operational parameters like pumping hours, aerator operation hours,

Amperes, Flow meter reading, H.T. Voltage, Power Factor, energy meter reading, pressure and

other reading required are recorded in every shift at regular interval

e.g. hourly or as agreed mutually (by KARJAN NAGARPALIKA).

5.2 Printing of log sheets, registers and all necessary stationery required for maintaining records

of operations and maintenances has to be arranged by the Contractor at his cost, duly

approved by Employer. Format of log sheets, registers Shall be made available to the

contractor by the KARJAN NAGARPALI K A . Monthly statements for electricity consumed,

total hours of pump operation, total qty. of pumping in MLD, average power factor,

monthly consumable and repair maintenance during the month shall be furnished by the

5.3 The Contractor shall submit following reports to the Employer with every O & M bill

a) Sampling of raw & treated sewage analysis highlighting all important parameters as per

Chapter Operation & Maintenance Aspect - Clause No. 3 (v)

b) Qty. of sludge cake removed per day and gross (If Sludge generation is possible)

c) Elect-Mech-Instrument fault register.

d) Daily Chlorine consumption report.

h) Daily energy consumption report.

i) Plant input-output total MLD flow/day.

j) Attendance register.

6.0 TELEPHONE FACILITY

6.1 The Contractor shall have to arrange mobile telephone to two personnel of Key Staff.

Any cost to the repair to the telephones and the telephone bills Shall be borne by the

7.0 SAFETY, HEALTH AND ENVIRONMENT

7.1 The Contractor shall be responsible for safety on Site during the O & M of the Works by the

Contractor. Health of workers shall be protected against infectious and contagious diseases.

Medical check-up at every six months shall be done. Environmental protection shall also be

given priority so as to conserve the environment.

7.2 The Contractor’s duties with respect to Safety shall include the following:

(a) Utilize safety awareness procedures in every element of operation and

(b) Give emphasis to safety including:

i. Safe working and safety procedures as per rules and regulations of Department of Explosives,

factory inspector, electrical inspector regarding use of protective clothing, gloves, boots and

ii. Cleanliness of the Plant as a whole

iii. Awareness of hazardous conditions and accident reporting and necessary

iv. Safe practice in Treatment Plant

7.3 The Contractor shall be responsible for all safety measures and those procedures adopted shall

comply with the Indian regulations pertaining to such work and localsafety codes currently

in force. Where such codes do not adequately cover the Plant then the Contractor shall

ensure that proper safety procedures are followed. Those given below are minimum standards

and the works shall not be limited to these, if higher standards prevails. The Contractor Shall

comply with all safety rules and regulations and all interdisciplinary measures as followed by

the Employer. The Employer Shall not be responsible for any accident/ injury to the staff of

the Contractor. Further, the Employer Shall not provide any insurance or free medical facility to

the staff of Contractor.

7.4 If the work in the vicinity of electrical equipment has to be carried out after connection has

been made to the electricity supply the Contractor shall comply with any "Permit to Work"

system approved by the Employer.

7.5 Suitable scaffolds shall be provided for workmen for all work that cannot safely be done from

the ground, or from solid construction except such short period work as can be done safely

from ladders. When a ladder is used an extra man shall be engaged for holding the ladder

and if the ladder is used for carrying materials as well, suitable footholds and hand holes

shall be provided on the ladder.

7.6 All necessary safety equipment as considered adequate by the Employer shall be

available for use of persons employed on the Site and maintained in a condition suitable for

immediate use. The Contractor shall take adequate steps to ensure proper use of the equipment

by those concerned, in the following manner:

(a) Those engaged in handling any material which is injurious to eye shall be provided with

protective goggles.

(b) Those engaged in welding shall be provided with welder's protective eye-shields.

(c) Those involved in works in areas where there is a risk of drowning shall be provided with life

(d) Electrician, wiremen and helper shall be provided with shock-proof shoes.

7.7 Adequate provision shall be made for prompt first aid treatment of all injuries likely to be

sustained during the course of the work. When work is done near any place where there is risk

of drowning, all necessary equipment shall be provided and kept ready for use and all

necessary steps taken for the prompt rescue of any person in danger. Only after arranging

such equipment, tools/ tackles etc. at site work shall be started.

7.8 To ensure effective enforcement of the rules and regulations relating to safety

precautions, arrangements made by the Contractor shall be open to inspection by the Employer

or his Representative and the inspecting officers

7.9 Notwithstanding the provisions made above the Contractor is not exempted from the

operation of any Act or rule in force.

8.0 TOOLS AND TEST EQUIPMENT

8.1 A complete set of necessary tools and test equipment required for operation &

maintenance of the plant shall be available with the Contractor. This shall enable

erection, dismantling, repairing, replacing or testing to be carried out on any part of the Plant

whether of an electrical, mechanical or other nature, during the contract period. All tools and

test equipment shall be procured, kept at site in good condition and used properly by the

Contractor at his expense. The contractor shall prepare and implement an effective plant

maintenance program in consultation with the Employer. It is absolutely the contractor's

responsibilities to look after all sorts of maintenance whether routine, preventive or

break down or any other type of maintenance. The Contractor Shall be responsible to

carryout day to day as well as periodic maintenance necessary to ensure smooth and efficient

performance/ running of all equipment.

9.0 INSURANCE CERTIFICATES

9.1 Within 14 days of the acceptance of this tender the Contractor shall produce to the

Employer a certificate or certificates signed by the Contractor's insurers or their duly

authorized agents covering all the persons with accidental policy of sufficient amount as per

their grade (30 times monthly salary) with disability benefit provision for them stating that

insurance’s complying with the requirements of the contract have been effected. No such

certificate shall relieve the Contractor of his obligations under the Conditions of Contract to

produce to the Employer if required by him the insurance policies and the receipts for payment

10.0 ASSISTANCE FOR THE EMPLOYER'S STAFF

10.1 The Contractor shall provide all necessary assistance to the Employer and his staff in carrying

out their duties of checking setting out, inspecting and measuring the Works. The Contractor

shall provide staff, office attendants, labors and other help as may be needed from time to

time by the Employer.

10.2 The Contractor shall provide for the Employer and his staff such protective clothing, safety

helmets and rubber boots of suitable sizes, 440 volts series hand lamps and the like as may

reasonably be required by them. These articles shall remain the property of the Contractor.

11.0 FIRST AID BOX

11.1 The Contractor shall at his own cost provide and maintain at the Site of Works standard first

aid boxes at minimum Three locations as directed and approved by the Employer for the use

of his own as well as the Employer's staff on Site as stipulated by local regulations.

Contractor shall arrange to train all their staff in first aid treatment within 3 months.

12.0 NOTICE BOARDS / DISPLAY BOARDS

12.1 The Contractor shall provide a Notice Boards/Display Boards at appropriate locations detailing

precautions to be taken by operation and maintenance personnel in work in conformity with

Industries and Labour Regulations and Department of Explosives.

13.0 APPLICATION

13.1 These general conditions of the contract shall apply to the extent that they are not superseded

by provision in other parts of the contract

14.0 GENERAL ROUTINE MAINTENANCE

To operate and maintain the sewage treatment plant and equipment in accordance with the

aim and purpose of treatment. The plant and equipment covered under the above contract Shall

be promptly attended by the contractor including any "Trouble shooting" to ensure smooth and

trouble free operation. The contractor Shall be responsible for smooth and satisfactory

operation and maintenance of the Sewage Treatment Plant on the round the clock basis for

(Two) years period from the work order. A Technical expert of the contractor shall visit the

plant on every fortnight and Shall suggest if required, to improve the efficiency and

working of the plant. The visit must be recorded at Employer's document and outcome of

the visit/ minutes of meeting should be got signed by Employer's authorized representative

without which the visit shall not be considered. The employer shall check the operation of the

plant or designate an organization of his choice to carryout inspections. The employer or the

organization appointed by him shall check that the Contractor is performing the tasks for

which he is responsible with due diligence.

14.1(1) Regular cleaning of screens in all shifts depending upon load.

(2) Cleaning of screens by high pressure water jet (preferably between 1100 hrs to

1200 hrs) on daily basis.

(3) Cleaning of belt conveyor.

(4) Checking Alignment, tightening of fasteners, and lubrication of gear and other moving

parts of screens, conveyor belt, detritor, classifier units, PST/SST bridge & scrapper, scum

removal system, rail alignment etc.

(5) Checking and inflating tyres of all trolleys.

(6) Checking of all aerators for their submergence and making necessary

adjustments if found necessary, based on the DO analysis.

(7) Checking of all pumps, motors, gears etc. for its proper

(8) Checking of gas mixing system, gas holder unit for its proper

(9) Observing/monitoring sludge level in digester unit.

(10) Setting SV & Telescopic valve on sludge withdrawal line of PST/SST to suit with

the sludge consistency by sample analysis.

(11) Checking all the pipelines for preventing choking, water tightness etc.

(12) Monitoring BOD and DO level in treated effluent.

(13) Checking development of foam in Aeration tank and diminish it by water

(14) Safe disposal of screening, grit generated on daily basis at a site indicated by employer

within 10 km radius of the treatment plant (STP)

(15) Sludge generated on daily basis must be disposed at SITE RECOMMEND BY

NAGARPALIKA. Contractor has to supply daily generated sludge from the plant with

min.18-20% moisture at a site.

(15) Avoid strictly the accumulated sludge decomposing in the settling tanks and buoyed

to the surface. Septic condition should not arise in the tanks.

(16) Watering of plants and trees.

14.2 General routine maintenance schedule for various plant units shall be adopted from

O&M Manual. However, the general routine maintenance to be carried out by the

Contractor’s personnel Shall include but not limited to the following:

a) If it is observed that power consumption per MLD of sewage treated is increased, the

contractor has to trace out the fault and rectify the same to bring to the standard Value.

b) De-weeding and cleaning of the Transformer yard and other places.

c) Checking and refilling of silica-gel in the breather of the transformer and checking

temperature gauge, vent pipe, voltage tap changing switch

d) Regular watering in the earth-pits.

e) Check for any oil leak in the transformer and intimating and repairing of the same.

f) Opening of end cover & cleaning of dust by Air blowing of induction motors, PMCC

and other panel & PCC

g) Checking and replacement of bulbs, tubes, chokes, starters, switches, control etc.

throughout the plant and including outdoor lights and streetlight poles installation.

h) Replacement of LT panel fuse base, links, fuse, relay, contactor kit (main and

auxiliary) and timer.

i) Replacement of HT panel C/T or PT whenever required.

j) Check for any loose connection in electrical equipment and rectification of the same.

k) Monitoring power factor, take corrective steps and ensure optimum

power consumption.

l) Replacement of gland packing for the pump, sluice valves etc. whenever required.

m) Greasing of bearings and lubricating all moving parts as per the schedule

n) Tightening of all loose nut-bolts and other fasteners

o) Cleaning of sump tanks

p) Lubricating and test operation of the valves

q) General cleaning of all equipment and building

r) Replacement of pump rubber bush, gland packing, sleeve, bearing, oil seal, shaft, liquid ring

s) Replacement of motor bearings and terminal plate and rewinding of motor when

t) Replacement of non-return valve T bolt, hinge pin, flap/ gate.

15.0 PREVENTIVE MAINTENANCE CHECKS

15.1 The Contractor shall adopt a preventive maintenance check’s schedule as agreed

mutually between the Contractor and the Employer.

15.2 The following checks as a minimum to be performed daily by the

Contractor’s personnel

a) Whether there is a change in the sound of a running pump, abrupt changes in bearing

temperature and seal leakage?

b) The pump capacity, pressure, power consumption and vibration level to check if

outage is required to address deterioration of specified performance values.

c) Rise in temperature of bearings in motor, in moving parts and other units, etc. d)

Working of gauges, sensors and other flow measuring devices

e) Average power factor, kVARH, kWH consumed.

15.3 The following checks as a minimum to be performed weekly by the

Contractor’s personnel

a) Pipeline and valve leakage

b) Functioning of non-return valve

c) Tightness of all electrical connections of PMCC, APFC, PLC panel etc.

d) Tightness all cable connections

e) Temperature rise due to loose connections f)

Operation of valves and sluice gates.

g) Current and voltages in all electrical equipment

h) Average power factor, kVARH, kWH consumed.

15.4 The following checks as a minimum to be performed monthly by the Contractor’s personnel

a) Battery voltage, battery charger, topping of distilled water, tightness of

terminations etc.

b) Gland packing

c) Wear and tear of moving parts

d) Adoption of Electrical energy conservation methods and energy consumption

e) Electrical contacts

g) Meggering of electrical equipment

i) Watering of earthing pits.

15.5 The following checks as a minimum to be performed quarterly by the Contractor’s personnel

a) Relay testing and calibration if possible of meters, gauges, instruments

) Speed of motors

c) Level gauges and flow meters signals

d) Cleaning, checking/tightening of L.T. Circuit/Panel e)

Tightening of PMCC components

f) Auxiliary DB, Capacitor bank

g) Battery and Battery charger

112.8The following checks as a minimum to be performed bi-annually by the Contractor’s

a) Free movement of stuffing box glands, gland bolts to be cleaned & lubricated and packing to

be inspected to determine whether it requires replacement.

b) Pump and motor alignment should be checked and corrected if necessary.

c) Grease lubricated bearings should be checked to see that the

contain the correct amount of grease and that it is still of suitable consistency.

15.7 The following checks as a minimum to be performed annually by the Contractor’s

a) Vibration should be reviewed. If the pump is tending towards unacceptable

vibration levels:

i. The bearing should be removed, cleaned and examined for flaws and wear. ii.

The bearing housing should be carefully cleaned.

iii. Rolling element bearings should be examined for scratches and wear.

iv. Immediately after cleaning, rolling element bearings that are considered

acceptable for reinstallation should be coated with grease. If the bearings are damaged it shall

be replaced with new bearing of the correct size and type as per O&M manual.

b) Shaft sleeve and shaft should be examined for wear.

c) When coupling halves are disconnected for an alignment check, the vertical shaft

movement of a pump with sleeve (journal) bearing should be checked at both ends with

packing or seals removed. Any movement exceeding the original design clearance should

be investigated to determine the cause. Endplay allowed by bearings should also be checked. If

it exceeds that recommended by the manufacturer, the cause should be determined and

d) Stuffing boxes should be repacked and the pump & motor should be realigned and reconnected

e) Overhauling requirement of all equipment

f) Improvement required if any in operation of plant

g) Testing of all instruments

h) Transformer cleaning, checking silica gel, oil checking filtering/replacing.

15.8 This work is also inclusive of painting of plants as per following schedule and paint shall be of

the same specification as described in respective unit/ mechanism as per original specification of

the executed work.

Sr. Item Duration

1. Civil work Once in a contract

2. Doors and windows ---do----

3. Shutters, grills, collapsible gate etc ---do----

4. All H.T./ L.T. panels ---do----

5. All process equipment with its ---do---

accessories and GI railings etc.

6. Street / flood light pole ---do----

7. Pump sets, valves, C.I. fittings, ---do----

sluice gate, etc.

Note: However, if any unit mechanism Shall found to have some defect in paint work at

anytime, the Contractor has to repaint the same under the instruction of Employer.

16.0 MINOR REPAIR GENERALLY ENCOUNTERED IN THE PLANT

16.1 The minor repairs which have been most often encountered are as given below: Electrical

a) For H.T. Installations

i) Replacement of jumpers

ii) Replacement of insulator (Porcelain)

iii) Replacement of Air-Break Switch b)

For Both H.T. & L.T. Installations

i) Replacement of no-volt coil for VCB

ii) Replacement of Cable lugs including terminations

iii) Replacement of burnt out HRC fuses

iv) Replacement of moving and fixed contacts or contractors

v) Repairs to isolators and switch fuse units and replacement of it and fuse base units.

Pump sets Replacement of coupling bolt and nuts including rubber bushes b)

Replacement of worn out impeller nut

c) Replacement of spindle nut in the sluice valve. d)

Replacement of terminal plate in the motor

e) Replacement of faulty/dead spares in the battery charger and battery control panel.

f) Replacement of gland packing, graphite packing from the pump sets.

17.0 ADDITIONAL SCOPE OF WORK

17.1 For other incidental additional work, if any, the Contractor on authorisation in writing from the

Employer shall execute which is not specifically mentioned in the scope at present.

18.0 ELECTRIC POWER AND WATER

18.1 KARJAN Nagarpalika shall directly pay all the power bills but the Contractor Shall be required to

furnish Electricity Consumption in the Schedules provided. If the average power factor in the electric

supply company BILL IS LESS THAN 0.9, the PENALTY

/CHARGE FOR THE SAME SHALL BE RECOVERED FROM CONTRACTOR/THEIR BILL.

18.2 Contractor Shall have to make his own arrangements for supply of clear potable water in the

plant. Contractor shall bear cost towards distribution of water within premises.

19.0 PLANT INSPECTION AND VISITS

19.1 The Employer shall check the operation of the plant or designate an organisation of his choice to

carry out inspections. The Employer or the organisation appointed by him shall check that the

Contractor is performing the tasks for which he is responsible with due diligence. The Contractor shall

at his cost provide all the assistance required by the Employer to complete these inspections.

19.2 Before any inspection, the Employer shall give prior notice of three days to the Contractor, indicating

the name(s) of the person(s) empowered to carry out such inspection in the name of the Employer. In

case of surprise visit, vigilance or other checks, such notice shall not be given.

19.3 At the end of each quarter period, or at the initiative of the Employer, a JOINT VISIT shall be

organised so that both parties can check the condition of the installation at the plant.

19.4 A report shall be drawn up to record the suggestions and opinions of both parties. The Employer

reserves the right to call in equipment manufacturers or specialised technicians for these visits.

19.5 These visits shall provide an opportunity for examining maintenance programs and operating

procedures and improvements requiring therein..

19.6 In addition to the above, the Employer reserves the right to arrange the visits of. VIP’s

dignitaries and other persons of Social or Political repute, as and when necessary, at the

Treatment Plant. The Contractor shall offer full cooperation to the Employer on the occasions of

20.0 MEASUREMENT AND ANALYSIS

20.1 The Employer has the right to perform any analysis or inspection he deems necessary.

20.2 The Contractor shall be responsible for the security and protection of flow meters at the

designed point. If there is any malfunctioning of the meters, action Shall be initiated

21.0 SEWAGE TREATMENT PLANT PROCESS PERFORMNACE INDICATOR

Description Influent Effluent Actual Design Deviation

Efficiency(A) Efficiency(B) (A-B)

MLVSS/MLSS 75 %

*Actual efficiency must be at least 85 % of design efficiency.

Lab Report Format : once in a day (During Peak Flow) Time:

Type: Grab/Composite

No. Inlet Chamber Treated Sewage Before Discharge

For SBR Tank : Twice in a week (During Peak Flow):

Sr. No. Parameter Value

1 Dissolved Oxygen

Affidavit / Confirmation Regarding

Non Banned – Non Debarred – Non Black Listed – No Litigation & Other Details

(On Non-Judicial Stamp Paper Of Rs 300/- Duly Attested By First Class Magistrate/

l/we, age year residing at

in capacity of M/s

hereby solemnly affirm that

1. All general instructions, general terms and conditions, as well as special terms &

conditions laid down on all the pages of the tender form, have been read carefully

and understood properly by me which are completely acceptable to me and I agree to

abide by the same.

2. I/We have submitted following certificates /document for T.E as required as per

general terms& conditions as well as special terms & conditions of the tender.

Sr. No Name of the Document

3. All the certificates /permissions /Document / Permits /Affidavits are valid and

current as on date and have not been withdrawn/ cancelled by the issuing authority.

4. It is clearly and distinctly understood by me that the tender is liable to be rejected if

on scrutiny at any time, any of the required certificates / permissions /Document/

permits/ affidavits is /are found to be invalid/wrong

/incorrect/ misleading /fabricated/expired or having any defect.

5. I/We further undertake to produce on demand the original

certificate/permission/Document/permits for verification at any stage during the

processing of the tender as well as at any time asked to produce.

6. I/We also understand that failure to produce the Documents in “prescribed

Performa” (wherever applicable) as well as failure to give requisite information in

the prescribed Performa may result in to rejection of the tender.

7. My /our firm has not been banned/ debarred/ black listed at least for three years

(excluding the current financial year) by any government department / state

government/ government of India / Board / corporation/ municipal corporation /

metro city / government financial institution within India in context to purchase

procedure or work through tender.

8. I/We conform that I/We have meticulously filled in, checked and verified the

enclosed Documents/certificates/ permission/permits/ affidavits /information etc.

from every aspect and the same are enclosed on order(i.e. in chronology) in which

they are supposed to be enclosed. Page numbers are given each submitted

Document. Important information in each Document is “highlighted” with the help of

“marker pen” as required.

9. The above certificates/documents are enclosed separately and not on the Performa

printed from tender document.

10. l /We say and submit that the permanent account Number (PAN) given by the

income tax Department is

Which is issued on the name of [Kindly mention

here either name of the proprietor (in case of proprietor Firm) or name of the

tendering firm, Whichever is applicable].

11. l / We understand that giving Wrong information on oath amounts to forgery and

perjury, and l/We am/are aware of the consequences thereof, in case any

information provided by us are found to be false or incorrect, you have right to reject

our bid at any stage including forfeiture of our EMD/PBG/cancel the award of

contract, in this event, this office reserves the right to take legal action on me/us.

12. I/We have physically signed & stamped all the above Documents along with copy of

tender Documents (page no. to ).

13. I/We hereby confirm that all our quoted items meet or exceed the requirement

and are absolutely compliment with specification mentioned in the bid Document .

14. My /our company has not filed any writ petition, court matter and there is no court

matter filed by state government and its Board corporation, is pending against our

15. I/We hereby commit that we have paid all outstanding amounts of dues/taxes/ cess

/charges/fees with interest and penalty.

16. In case of breach of any tender terms and conditions or deviation from bid

specification other than already specified as mentioned above, the decision of tender

committee for disqualification will be accepted by us.

Whatever stated above is true and correct to the best of my knowledge and belief.

Date: Stamp & Sign of the Tenderer

Place: (signature and seal of the notary)

(Upload Scan Copy And To Be Submitted Physically in Original)