Providing and Fixing Partition system for office of DPC-Valsad, DCIDValsad, PSD1-Valsad, PSD2-Valsad and Damanganga Flood cell-Valsad, including Electrification and Shifting of Office belongings from Damanganga Bhavan Valsad to KBC, Abrama.

Name of Work:- Providing and Fixing Partition system for office of DPC-Valsad, DCID-

Valsad, PSD1-Valsad, PSD2-Valsad and Damanganga Flood cell-Valsad,

including Electrification and Shifting of Office belongings from

Damanganga Bhavan Valsad to KBC, Abrama.

Period of sale of bidding Up to Date:05/09/2026 up to 18.00 Hrs.

document online

Time and Date of Pre-Bid -

Time and Date of opening of Pre- -

Qualification Bid online

Place of opening of Pre- -

Qualification Bid online

Department Name Narmada, water Resources, water Supply and Kalpasar

Department, Government of Gujarat

Circle / Division Damanganga Canal Inv. Dn, Valsad

Name of Project Damanganga Project

Name of work Providing and Fixing Partition system for office of DPC-

Valsad, DCID-Valsad, PSD1-Valsad, PSD2-Valsad and

Damanganga Flood cell-Valsad, including Electrification

and Shifting of Office belongings from Damanganga

Bhavan Valsad to KBC, Abrama.

Estimated Contract Value Rs.

Period of completion (in Days) 20 Days

Bidding Type Open

Bid Call (Nos) One

Tender Currency Type Single Indian Rupee (INR)

Tender Currency Settings Indian Rupee (INR)

Joint Venture Not allowed

Rebate Applicable

Bid Document Fee Rs.

Bid Document Fee Payable to Executive Engineer, Damanganga Canal Inv. Dn,Valsad

Bid Security / EMD (INR) Rs. 24,000/

Bid Security / EMD in favour of Executive Engineer, Damanganga Canal Inv. Dn,Valsad

Bid Document downloading Up to Date: / /2026 up to 18.00 Hrs.

Bid Document downloading end Up to Date: 04/09/2026 up to 18.00 Hrs.

Pre-Bid Meeting Not Applicable for this work.

Last Date & Time for receipt of Up to Date: 04/09/2026 up to 18.00 Hrs.

Last Date of Time for Physical Date: 09/09/2026 up to 18.00 Hrs.

submission of DD for tender

Fee& EMD (FDR,BG) etc.

Sign.of the Contractor Sign. of the Executive Engineer

Bid Validity Period 120 days counted from the date of online opening of

Remarks The Demand Draft for Bid Document / Tender fee and

FDR / Bank Guarantee against Bid Security / EMD shall

be submitted in electronic format through online (by

scanning) while uploading the bid, this submission shall

mean that bid document / tender fee and Bid Security /

EMD has been received. Accordingly, the offer of only

those shall be opened whose Bid Document / Tender

Fee and Bid Security / EMD have been received

electronically. However, for the purpose of realization of

Demand Draft, and FDR / Bank Guarantee bidder shall

send the same in original through R.P.A.D. so as to reach

to ‘Executive Engineer, Damanganga Canal

Investigation Division,Valsad. within 7 Days from the

last day of bid submission i.e. up to date.09/09/2026

time 18:00. If Tender fee and Bid Security /E.M.D. is not

paid as shown in bid document, action to hold his

registration in abeyance shall be taken and his E-

tendering code will be cancelled for one year. In the case

of E.M.D. exemption certificate, it shall have to be

submitted electronically through online. Any other

documents in supporting of tender bid shall be

submitted in electronic format only through online (by

scanning etc.) & hard copy will not accepted separately.

Pre-Qualification opening date As per 3 (B)- Viii on page no.03

Officer inviting Bids Executive Engineer, Damanganga Canal Inv. Dn, 2nd

Floor, Damanganga Bhavan, B/H JillaSeva Sadan-1,

Valsad-396001 Ph.(02632)

Bid opening Authority Executive Engineer

Address Damanganga Project Circle, 2nd Floor, Damanganga

Bhavan, B/H JillaSeva Sadan-1, Valsad-396001

Contact Details Phone No. (02632)

e-mail: [email protected]

Sign.of the Contractor Sign. of the Executive Engineer

STANDARD BIDDING DOCUMENT

COMPLETE BIDDING DOCUMENT

NAME OF WORK: Providing and Fixing Partition system for office of DPC-

Valsad, DCID-Valsad, PSD1-Valsad, PSD2-Valsad and Damanganga Flood cell-

Valsad, including Electrification and Shifting of Office belongings from

Damanganga Bhavan Valsad to KBC, Abrama.

ESTIMATED COST RS.

GOVERNMENT OF GUJARAT

NARMADA, WATER RESOURCES, WATER SUPPLY

& KALPSAR DEPARTMENT

OFFICE OF THE SUPERINTENDING ENGINEER

DAMANGANGA PROJECT CIRCLE, VALSAD

This is a generic SBD to be used for civil works. Each user/concern department needs

to examine and put up their particular bidding requirement like; qualification criteria,

contract Data etc., marked at [#] while finalizing their own bidding process.

Sr No Section Description Page

1 Invitation for Bid (IFB)

2 Section -1 Instructions to Bidders

3 Section -2 Qualification Information

4 Section -3 Conditions of Contract

5 Section -4 Contract Data

6 Section -5 Technical Specification (Page No.)

7 Section -6 Form of Bid

8 Section -7 Bill of Quantities (Page No.)

9 Section -8 Securities and Other Forms

10 Section -9 Drawings

11 Section -10 Documents to be furnished by Bidder

Sign.of the Contractor Sign. of the Executive Engineer

INVITATION FOR BID

Sign.of the Contractor Sign. of the Executive Engineer

NATIONAL COMPETITIVE BIDDING

1. The Executive Engineer, Damanganga Canal Investigation Division, Valsad, 2nd Floor,

Damanganga Bhavan. invites bids for theconstruction of works detailed in the table. The bidders may

submit bids for any or all of the following works.

Packa Name of work Approximate Bid security Cost of Period of # Class of

ge Value of (Rs.)1% document completio Registration /

No. works (Rs.) Tender n Category of

Fee contractor if

1 Providing and 2336282.63 24,000.00 900.00 20 days Class E1 &

Fixing Partition Above

system for office

PSD2-Valsad and

Flood cell-Valsad,

Electrification

and Shifting of

Office belongings

Bhavan Valsad to

1. Prospective / Interested bidder may download the Bid Documents from website

https://www.nprocure.com free of cost till the Time and Date as mentioned on online NIT at website

https://www.nprocure.com.

#However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee / Tender Fee

through Demand Draft only of any Schedule Bank payable at Executive Engineer,

Damanganga Canal Investigation Division, Valsad. and in favour of ‘Executive Engineer, Damanganga

Canal Investigation Division, Valsad..’. Once the Bid is received online, Bid Document / Tender Fee will

not be refundable. As Per GoG R&B Department’s Circular No. PARACH/102/000/IB/221/(59)/C

Dated.24/01/2007

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid Security /

EMD shall be submitted in electronic format through online (by scanning) while uploading the bid,

this submission shall mean that bid document / tender fee and Bid Security / EMD has been received.

Accordingly, the offer of only those shall be opened whose Bid Document / Tender Fee and Bid

Security / EMD have been received electronically. However, for the purpose of realization of Demand

Draft, and FDR / Bank Guarantee bidder shall send the same in original through R.P.A.D. so as to reach

to #‘Executive Engineer, Damanganga Canal Investigation Division, Valsad. within 7 Days from the

last day of bid submission.

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in original to

Executive Engineer / Tender Inviting Authority by bidder shall be initiated.

2. Bids received online, will be opened on the time, date and place as specified in the online NIT at

website https://www.nprocure.com in the presence of the bidders or their authorized

representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the bids will be opened

on the next working day at the same time and venue.

3. A pre bid meeting will be held on / /2025 at 12:00hrs. at the office of The Superintending

Engineer, Damanganga Project Circle, Valsad to clarify the issues and to answer questions on any

matter that may be raised at that stage as stated in clause 9.2 of ‘instructions to Bidders’ of

the bidding documents. (Not Applicable)

4. #Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should be rounded

off to the next thousand rupees.

5. Other Information is as under:

Sign.of the Contractor Sign. of the Executive Engineer

A. Agencies can prepare and edit their offers a number of times before the end of the tender submission

date and time. After the tender submission date and time, the bidder cannot modify / edit / withdraw

their submitted offer in any case. No written or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of submission of Bids,

will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending discussion,

conferences or site visits will not be reimbursed by the Employer or Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender are

liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the bidder will

be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the format given

in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly in

electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in

disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past, it shall

not be deemed to be a ground / reason for not giving required information for this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation of this bid.

The Government will not ask for any other information, unless it is found absolutely

necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

# For the works costing up to Rs. 7.5 crore (WRD Works), R s . 7.0 crore (ROAD/ BRIDGE/

BUILDING WORKS), Rs. 0.5 Crore (Electrical Works) kindly refer to GoG NWRWS & K

Department’s Circular No. Paracha/1097/1397(11)/pa.fa./ MICELL(k-1) dated 18/01/2018

and Dated 30/09/2022 (Applicable for this work)

(i) For the works costing under Rs. 7.5 crore for Construction work of Water Resources

Department, Rs. 7.0 crore for Roads, Bridges and Building and Rs. 0.50 crore for Electrical

work following documents shall be submitted in electronic format only through online by

scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid Security / EMD should be sent in

original to the Tender opening authority through RPAD, so as to reach the Executive Engineer

within 7 days from last day of submission of Bid.

(ii) Bid Document Fee / Tender Fee

(iii) Bid Security / EMD or Valid EMD Exemption Certificate of Appropriate Class of

Registration of Approved Contractors

(iv) Registration Certificate of Appropriate Class- “E1” and above

(v) Registration Certificate of Special Category - Building and Category – II.

(vi) GST Number

(vii) Work Experience , if necessary

(viii) Other Documents – Bid Capacity is required so annual turnover certificate of last five year and

work on hand details should be scanned compulsory. ( If Applicable).

# For the works costing Above Rs. 7.5 crore (WRD Works), kindly refer to GoG NWRWS & K

Department’s Circular No. Paracha/1097/1397(11)/pa.fa./ MICELL(k-1) dated 18/01/2018 and

Dated 30/09/2022 (Not Applicable)

(i) For the works costing above Rs. 7.5 crore work following documents shall be submitted in

electronic format only through online by scanning and the (i) Bid Document Fee / Tender Fee

(ii) Bid Security / EMD should be sent in original to the Tender opening authority through

RPAD, so as to reach the Executive Engineer within 7 days from last day of submission of Bid.

(ii) Bid Document Fee / Tender Fee

(iii) Bid Security / EMD or Valid EMD Exemption Certificate of Appropriate Class of

Registration of Approved Contractors

(iv) Registration Certificate of Appropriate Class- “E1” Class

Sign.of the Contractor Sign. of the Executive Engineer

(v) Registration Certificate of Special Category - Road/ Building and Category I / II /

III, if required

(vi) GST Number

(vii) Work Experience - ( Refer 4.5.3(b) & minimum Qualifying criteria )

(viii) Other Documents - (Refer clause no 4.5,4.7,12, appendix to ITB, section -2 minimum

Qualifying criteria etc)

Sign.of the Contractor Sign. of the Executive Engineer

INSTRUCTIONS TO BIDDERS

Sign.of the Contractor Sign. of the Executive Engineer

Section 1: Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 8 19. Sealing & Marking of Bids

2. Source of Funds 8 20. Deadline for Submission of

3. Eligible Bidders 8 21. Late Bids

4. Qualification of the 8 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 12 E. Bid Opening and Evaluation

7. Site Visit 12 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding 13 26. Examination of Bids and

Documents Determination of

9. Clarification of Bidding 13 27. Correction of Errors

10. Amendment of Bidding 14 28. Deleted

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 15 F. Award of Contract

13. Bid Prices 15 31. Award Criteria

14. Currencies of Bid and 16 32. Employer’s Right to Accept

Payment any Bid and to Reject any

15. Bid Validity 16 33. Notification of Award and

Signing of Agreement

16. Bid Security 16 34. Performance Security

17. Alternative Proposals By 17 35. Advance Payment and

Bidders Security

18. Format and Signing of Bid 17 36. Dispute Review Expert

37. Correct or Fraudulent

Sign.of the Contractor Sign. of the Executive Engineer

1. Scope of Bid

1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of works

(as defined in these documents and referred to as ‘the works”) detailed in the table

given in IFB. The bidders may submit bids for any or all of the works detailed in the

table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended

completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their

derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are synonymous.

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat / Govt.

of India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

statement that the Bidder is neither associated, nor has been associated, directly or

indirectly, with the consultant or any other entity that has prepared the design,

specifications, and other documents for the Project or being proposed as Project

Manager for the Contract. A firm that has been engaged by the Employer to provide

consulting services for the preparation or supervision of the works, and any of its

affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including

drawings and charts, as necessary. The proposed methodology should include a

program of construction backed with equipment planning and deployment duly

supported with broad calculations and quality assurance procedures proposed to be

adopted justifying their capability of execution and completion of work as per

technical specifications, within stipulated period of completion.

#4.5 QUALIFICATION CRITERIA: (NOT APPLICABLE)

(Applicable for the works which require Pre Qualification) As Per GoG NWRWS & K

Department’s Circular No. Paracha/1097/1397(11)/pa.fa./MICELL(k-1) Dated

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/

fail criteria regarding the Applicant’s general and particular experience, personnel

and equipment capabilities and financial positions, as demonstrated by the applicant’s

responses in the forms attached to the letter of application ( specified requirement for

joint ventures are given under para 4.6 below ) Subcontractors experience and

resources shall not be taken in to account in determining the applicants compliance

Sign.of the Contractor Sign. of the Executive Engineer

with the qualifying criteria To qualify for more than one contract, the applicant must

demonstrate having experience and resources sufficient to meet the aggregate of the

qualification criteria for each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.2 Base year and Escalation (Not Applicable)

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and the

financial figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting tender 2026-27

Applicant should indicate actual figures of costs and amount for the works

executed by them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign

currency the above enhanced multiplying factors will not be applied. Instead, the

current market exchange rate (State Bank of India BC Selling rate as on the last date of

submission of the bid) will be applied for the purpose of conversion of the amount in

foreign currency into India rupees.

4.5.3. General Experience. (Not Applicable)

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover of Rs. Crore for works in progress

and completed in all classes of civil engineering construction works in any one year, over

the last five financial years.

(b) Experience in successfully completing or substantially completing at least one

contract of Similar work of at least 40 percent of the value of proposed contract.

The works may have been executed by the applicant as prime contractor or

as a member of a joint venture or as a nominated sub-contractor. As

subcontractor, he should have acquired the experience of execution of all major

items of works under the proposed contract. In case a project has been executed

by a joint venture, weight towards experience of the project would be given to

each joint venture in proportion to their financial participation in the joint

venture if work executed jointly otherwise as per the scope of work define in

Joint Venture agreement.

Substantially completed works means those works which are at least 90 %

completed as on the date of submission (i.e. gross value of work done up to the

Sign.of the Contractor Sign. of the Executive Engineer

last date of submission is 90 % or more of the original contract price) and

continuing satisfactorily.

For these, a certificate from the employers shall be submitted along with the

application incorporating clearly the name of the work, contract value, billing

amount, date of commencement of works, satisfactory performance of the

contractor and any other relevant information.

(the experience certificate should be signed by the officer not below the rank of

(c) Contractor should have completed 60% of quantity of principal items of work like

rubble, earthwork, geo fabric etc. within last five finical years as shown in below

table. Certificate of competent authority of work done with detail shall be produced.

Sr no Item Minimum requirement

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per

Appendix To ITB.

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major

equipment to attain the completion of works in accordance with the prescribed

construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with

their bid, a detailed construction planning and methodology supported with layout

and necessary drawings and calculations to allow the employer to review their

proposals. The numbers, types and capacities of each plant/equipment shall be shown

in the proposals along with the cycle time for each operation for the given production

capacity to match the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid

assets (aggregate of working capital, cash in hand and uncommitted bank guarantees)

and / or credit facilities up to 25 percent of the value of the contract / contracts

4.5.7. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years If

necessary, the employer will make inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting

from contracts completed or under execution by him over the last five years. A consistent

history of awards against the Applicant or any partner of a joint venture may result in failure

of the applicant.

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified

Made misleading or false representation in the forms, statements submitted, and / or

Sign.of the Contractor Sign. of the Executive Engineer

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non – performance of the contractor;

consistent history of litigation awarded against the applicant or financial failure due

to bankruptcy. The rescinding of contract of a joint venture on account of reasons

other than non – performance, such as Most Experienced partner of joint venture

pulling out, court directions leading to breaking up of a joint venture before the start

of work, which are not attributable to the poor performance of the contractor will,

however, not affect the qualification of the individual partners.

#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)

(Not Applicable)

(Applicable only for estimated project cost of 50 Crore and above)

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para

4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria of para

4.5.3 & 4.5.6 above. The experience of the other joint venture partners shall be

considered if it is not less than 30 percent of the qualifying criteria in para 4.5.3 &

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above.

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall

be submitted with a copy of the joint venture agreement providing the joint and

several liabilities with respect to the contract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners individually

or as a partner in any other joint venture. In case dissolution of a joint venture, each one

of the constituent firms may qualify if they meet all the qualification requirements, subject

to the written approval of the Employer.

4.7. Bid Capacity. (Applicable)

Applicants who meet the minimum qualification criteria will be qualified only if their

available bid capacity at the expected time of bidding is more than the total estimated

cost of the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = ( A*N*2-B), where

A = Maximum value of work executed in any one year during the last five years

(updated to the price level of the year indicated in appendix) taking into account

the completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works to be

completed during the next (period of completion of work for which bids are

N = Number of years prescribed for completion of the works for which the bids are

Note :- In Case of joint venture, the available bid capacity will be applied for

each partner to the extent of his proposed participation in the

execution of the work.

Sign.of the Contractor Sign. of the Executive Engineer

4.8 Even though the bidders meet the above qualifying criteria, they are subject to

be disqualified if they have:

- Made misleading or false representation in the forms, statements and

Attachments the submitted in proof the qualification requirements; and / or

- Record of poor performance such as abandoning the works, not properly

completing the contract, inordinate delay in completion, litigation history, or

financial failures etc.; and/ or

- Participated in the previous bidding for the same work and had quoted

unreasonably high bid prices and could not furnish rational justification to the

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of

alternatives that have been permitted or requested) will cause all the proposals with

the bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his

Bid, and the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and

examine the Site of work and its surrounding and obtain all information that may be

necessary for preparing the Bid and entering into a contract for construction of the

The costs of visiting the site shall be at the Bidder’s own expense.

Sign.of the Contractor Sign. of the Executive Engineer

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda

issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders I

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the

bidder in compliance to section 2 will be prepared by him and furnished as Volume- V

in two parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,

contract data, forms, terms, technical specifications, bill of quantities, forms, Annexes

and drawings in the Bid Document. Failure to comply with the requirements of Bid

Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof, bids

which are not substantially responsive to the requirements of the Bid Documents shall

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may notify

the Employer in writing or through E-mail at the Employer’s address indicated in the

invitation to bid. The Employer will respond to any request for clarification which

he received earlier than 15 days prior to the deadline for submission of bids.

Employer’s response will be published on website including a description of the

enquiry but without identifying its source.

9.2. Pre-bid meeting (Not Applicable)

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting which

will take place at the address, venue, time and date as indicated in the appendix.

Sign.of the Contractor Sign. of the Executive Engineer

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any

matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach

the Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the source

of enquiry) and the responses given will be published without delay on the tender

website i.e. www.nprocure.com. Any modification of the bidding documents listed

in sub-Clause 8.1 which may become necessary as a result of the pre-bid meeting

shall be made by the Employer exclusively through the issue of an Addendum

pursuant to Clause 10 and not through the minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer

will assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his discretion, extend as

necessary the deadline for submission of bids, in accordance with Sub-Clause

Sign.of the Contractor Sign. of the Executive Engineer

C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause

8.1) shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e.

technical as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders Volume I

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the

priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words)

for all items of the Works described in the Bill of Quantities along with total bid price

Sign.of the Contractor Sign. of the Executive Engineer

(Both in figures and words). Items for which no rate or price is entered by the bidder

will not be paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid Price

submitted by the Bidder. (GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.

All payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date

forbid submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer

may request that the bidders may extend the period of validity for a specified period.

A bidder may refuse the request without forfeiting his bid security. A bidder agreeing

to the request will not be required or permitted to modify his bid, but will be required

to extend the validity of his security for a period of the extension, and in compliance

with Clause 16 in all respects.

#16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 4 of the table of IFB for this particular work. This Bid security shall be in favor

of Executive Engineer, Damanganga Canal Investigation Division, Valsad. as named in

Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume

III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore and

above) and Bank Guarantee of Schedule and Private Banks shall be considered as per

GoG Finance Department’s Circular No. FD/MSM/e- file/4/2023/0057/D.M.O. Date

21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department or (2) Narmada Water Resources, Water Supply and Kalpsar Department

of Govt of Gujarat. Exemption Certificate is applicable only when Registration

Certificate of Appropriate Class and Category of Approved Contractors is

required as eligible criteria of bidder.

Sign.of the Contractor Sign. of the Executive Engineer

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for

the bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated

in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end

of the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed

the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) #If found necessary, the bidder will be intimated for negotiation, He will be intimated

maximum three times within the validity period for negotiation, If contractor does not

respond in time, his Bid Security (EMD) will be forfeited and his tender will be rejected.

Punitive action will be taken on such contractors. (As per GoG R&B Dept’s Gr. No.

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or

time for completion), basic technical design as indicated in the drawing and

specifications. Conditional offers or alternative offers will not be considered further in

the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of

these Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate

parts to be uploaded.

Sign.of the Contractor Sign. of the Executive Engineer

D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website

specified above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 10, in which case all right and obligation of the

Employer and the bidders previously subject to the original deadline will then be

subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids and

the expiration of the original period of bid validity specified in Clause 15.1 above or

as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid security

pursuant to Clause

Sign.of the Contractor Sign. of the Executive Engineer

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant to

Clause 22, in the presence of the Bidders or their representatives who choose to attend

at time, date and the place specified in Appendix in the manner specified in Clauses

and 23.3, In the event of the specified date of Bid opening being declared a holiday for

the Employer, the Bids will be opened at the appointed time and location on the next

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security

furnished with each bid will be announced. If the bid security furnished does not

conform to the amount and validity period as specified in the invitation for bid (ref.

Column 4 and paragraph 3), and has not been furnished in the form specified in Clause

16, the technical bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids

accompanied with valid bid security will be taken up for evaluation with

respect to the Qualification information and other information furnished in

part I of the bid pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the

Evaluation Committee will finalize the list of responsive bidders whose

financial bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices, the total

amount of each bid, any discount and such other details as the Employer may consider

appropriate, will be announced by the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive

in accordance with Clause 23.4(iv) will be announced. The bids of only these bidders

will be opened. The responsive Bidders’ names, the Bid prices, the total amount of

will be opened. The responsive Bidders’ names, the Bid prices, the total amount of

each bid, any discount, and such other details as the Employer may consider

appropriate, will be announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall be in order of Estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause 23.6.

Sign.of the Contractor Sign. of the Executive Engineer

24.1 Information relating to the examination, clarification, evaluation, and comparison of

Bids and recommendations for the award of a contract shall not be disclosed to

Bidders or any other persons not officially concerned with such process until the

award to the successful Bidder has been announced. Any effort by Bidder to influence

the Employer’s processing of Bids or award decisions may result in the rejection of his

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may,

at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of

unit rates. The request for clarification and the response shall be in writing or by e-

mail, but no change in the price or substances of the Bid shall be sought, offered, or

permitted except as required to confirm the correction of arithmetic errors discovered

by the Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating

to his Bid opening to the contract is awarded. If the Bidder wishes to bring additional

information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation,

bid comparison or contract award decision may result in the rejection of the Bidders’

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether

each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been

properly signed; (c) is accompanied by the required securities and; (d) is substantially

responsive to the requirements of the Bidding document. During the detailed

evaluation of the “Financial Bid”, the responsiveness of the bids will be further

determined with respect to the remaining bid conditions, i.e., priced bill of quantities,

technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,

conditions and specifications of bidding documents, without material deviation or

reservation. A material deviation or reservation is one (a) which affects in any

substantial way the scope, quality, or performance of the Works; (b) which limits in

any substantial way, inconsistent with the Bidding documents, the Employer’s rights

or the Bidder’s obligations under the Contract; or (c) whose rectification would affect

unfairly the competitive position of other Bidders presenting substantially responsive

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer,

and may not subsequently be made responsive by correction or withdrawal of the

non-conforming deviation or reservation.

Sign.of the Contractor Sign. of the Executive Engineer

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially

responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation.

Variation and deviations and other factors, which are in excess of the requirements of

the Bidding documents or otherwise result in unsolicited benefits for the Employer,

shall not be taken in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the

Conditions of Contact, during the period of implementation of the Contract, will not be

taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s

estimate of the cost of work to be performed under the contract the Employer may

require the Bidder to produce detailed consistency of those prices with the

construction methods and schedule proposed. After evaluation of the price analyses,

the Employer may require that the amount of the performance security set forth in

Clause 34 be increased at the expense of the successful /bidder to a level sufficient to

protect the Employer against financial loss in the event of default of the successful

Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically

priced low and which cannot be substantiated satisfactorily by the bidder may be

rejected as non-responsive.

Sign.of the Contractor Sign. of the Executive Engineer

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid

has been determined.

(i) to be substantially responsive to the Bidding documents and who has offered

the lowest evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price

which is the lowest evaluation in any of the packages opened earlier than the

one consideration.

In no case, the contract shall be awarded to any bidder whose available bid

capacity is less than the evaluated bid price, even if the said bid is the lowest evaluated

bid. The contract will in such cases be awarded to the next lowest bidder at his

evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any

Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the award

of contract, without thereby incurring any liability to the affected bidder or Bidder or

any obligation to inform the affected Bidder or Bidders of the grounds for the

Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer

prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by

registered letter. This letter (hereinafter and in the condition of contract called the

“Letter of Acceptance”) will state the sum that the Employer will pay the Contractor in

consideration of the execution, completion, and maintenance of the Works by the

Contractor as prescribed by the Contract (hereinafter and in the Contract called the

“Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to

the furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the

successful Bidder. It will be signed by the Employer and to the successful Bidder,

within 28 days following the notification of award along with the Letter of Acceptance.

Within 21 days of receipt, the successful Bidder will sign the Agreement and deliver it

to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the

Employer will promptly notify the other Bidders that their Bids have been

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall

furnish to the Employer an irrevocable and unconditional guarantee from a Bank

in the form set forth in Section 8 (the “Performance Security”) for an amount equal

to 5% (five percent) of its Contract Price. In case of bids mentioned below, the

successful Bidder, along with the Performance Security,

Sign.of the Contractor Sign. of the Executive Engineer

shall also furnish to the Authority an irrevocable and unconditional guarantee

from a Bank in the same form given at Section 8 towards an Additional

Performance Security (The “Additional Performance Security”) for an amount

calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but

up to 20% of the Estimated Project Cost, then the Additional Performance

Security shall be calculated @ 20% of the difference in the (i) Estimated

Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated

Project Cost and (ii) Contract Price offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of

the Estimated Project Cost, then the Additional Performance Security shall

be calculated @ 30% of the difference in the (i) Estimated Project Cost (as

mentioned in Bid Document) - Minus 10% of the Estimated Project Cost

and (ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects

Liability Period and the Additional Performance Security shall be valid beyond

28 (twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and

acceptable to the Employer. As per GoG Finance Department’s Circular No.

FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause

shall constitute sufficient grounds for cancellation of the award and forfeiture of the

35 Advance Payment and Security (Not Applicable)

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated

in the Conditions of Contract, subject to maximum amount, as stated in the Contract

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in completing for the contract

in question and will declare the firm ineligible, either indefinitely or for a stated

period of time, to be awarded a contract with National Highways Authority of India/

State PWD and any other agencies, if it at any time determines that the firm has

engaged in corrupt or fraudulent practices in completing for the contractor, or in

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the

Conditions of Contract.

Sign.of the Contractor Sign. of the Executive Engineer

APPENDIX TO ITB

Clause Reference

With respect to

The Name of the Employer is Executive Engineer Engineer, [ Cl.1.1]

Damanganga Canal Investigation Division, Valsad..

2. The last five years.

This Annual Financial Turnover Amount is Rs. N.A/-. [Cl.4.5.3 (a)]

Value of Work is Rs.

6. The cost of electric work is Rs.-416512.89

7. The cost of water supply / sanitary works is Rs. .-Nil

8. Liquid assets and / or availability of credit facilities is Rs.-N.A/- [Cl.4.5.6 ]

9. Price level of the financial year 2026-27 [Cl. 4.5.2]

10. The pre-bid meeting will take place. (Not applicable) [Cl. 9.2.1]

The technical Bid will be opened at the office of the Superintending

11. Engineer, Damanganga Project Circle, Valsad on

Address of the Employer: Executive Engineer, Damanganga Canal

Investigation Division, Valsad..

The bid should be submitted latest by As stated on online NIT [Cl. 20.1 &

The bid will be opened at Executive Engineer, Damanganga Canal [Cl. 23.1 ]

Investigation Division, Valsad.

The Bank Draft in favor of Executive Engineer, Damanganga Canal

Investigation Division, Valsad.

Escalation factors [Cl.4.5.2]

18. (for the cost of works executed and financial figure to a common base

value) for works completed

Year Financial Year Enhancement factor

Base (year of inviting tender) 2026-27

Sign.of the Contractor Sign. of the Executive Engineer

19. LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5] (Not Applicable)

The contractors shall also give a list of machineries in his possession and which

they propose to use on the work.

Sr. Plant or Location Age of Mak Capacity Approximate Remark

No. Machinery Machinery e Value

Sign.of the Contractor Sign. of the Executive Engineer

20. List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

# Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this

work as under: -

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work

to be executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be

executed is more than Rs.15 lakhs but less than Rs.50 lakhs. (Applicable for this

3. Minimum one Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but

more than Rs.5 lakhs.

4. Minimum two Diploma Civil Engineers for the work when the cost of work to be

executed is less than Rs. 5 lakhs.

The Engineer so employed for the Government work must have sufficient experience to

handle the work independently. Such an Engineer shall have to stay at the site of work

and he shall not be entrusted with other duty except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of a separate Engineer will not be necessary provided that the Engineer

partner himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy

Executive Engineer-in-charge of the work the Name, Qualifications, copy of marksheet,

Colour Photograph and the appointment order issued such engineers engaged for this

contract work. If 15 days after issue of work order such designated Site Engineers do

not resume or do not remain present on site of work, the recovery at the rate of

Rs.15,000-00 per month per Engineer will be made from the bills/deposit/dues of the

contractor. Such recovery shall be non-refundable.

Sign.of the Contractor Sign. of the Executive Engineer

QUALIFICATION INFORMATION

Sign.of the Contractor Sign. of the Executive Engineer

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the

purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders. This

information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 2025-2026-…………

Work performed in the last five years 2024-2025-………….

1.3.1 Work performed as prime contractor, work performed in the past as a nominated sub-

contractor will also be considered the sub-contract involved execution of all main

items of work described in the bid documents, provided further that all other

qualification criteria are satisfied (in the same name) on works of a similar nature over

the last five years** and in current year before the submission of the bid.

Project Name of Description Contract Value of Date Stipulated Actual date Remark

Name the of work No. contract of period of of explaining

Employer (Rs. issue completion completion* reasons for

Crore) of delay &

order Completed

*Attach certificate(s) from the Engineer(s)in-charge

** Immediately preceding the financial year in which bids are received.

Sign.of the Contractor Sign. of the Executive Engineer

#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a

nominated sub-contractor, will also be considered provided the sub-contract involved

execution of all main items of work described in the bid document, provided, further

that all other qualification criteria are called (in the same name and style) in the last

five years** and in current year before the submission of the bid.

(Not Applicable)

Year Name Name of Quantity of work performed (Cum/MT) Remarks*

of the the Cement Masonry Earth Bituminous (indicate

work Employer Concrete Works Work contract Ref)

1.4 Information on Bid Capacity (works for which bids have been submitted and works which

are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Place Contract Name & Value Stipulated Value of Anticipated

of works & No. Address Contract Period of Works* of

State of (Rs. Cr) Completion remaining completion

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.

Clause 4.5.5). The Bidder should list all the information requested below

Item of Equipment Requirement Availability Proposals Remarks

NO Capacity Owned/ Nos/. Age/ (from

Leased to be Capacity Conditions whom to

Sign.of the Contractor Sign. of the Executive Engineer

1.6 Qualifications and experience of key personnel required for administration and execution

of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of the Conditions of

Contract. (Not Applicable)

Position Name Qualification Year of Year of

Experience experience in

(General) the proposed

1.7 Proposed sub-contract and firms involved (Not Applicable)

Sections of the Value of Sub- Sub-Contractor Experience in

works Contractor (Name & similar work

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

Sign.of the Contractor Sign. of the Executive Engineer

1.8 Financial reports for the last five years: balance sheets, profit and loss statements,

auditors’ reports (in case of companies/corporations), etc. List them below and attach

copies. (Not Applicable)

1.9 Evidence of access to financial resources to meet the qualification requirements: cash

in hand, lines of credit, etc. List them below and attach copied documents. (Not

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may

provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction

to Bidders. (Name of Consultant engaged for project preparations is * ........................... )

1.13 Proposed work method and schedule. The Bidder should attach descriptions,

drawings and charts as necessary to comply with the requirements of the Bidding

documents. (Refer ITB Clause 4.1)

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the

requirements of Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

* Fill the name of Consultant

Sign.of the Contractor Sign. of the Executive Engineer

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs. to meet their working capital requirements for executing the above

during the contract period.

Senior Bank Manager

Address of the Bank

Sign.of the Contractor Sign. of the Executive Engineer

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under

Government of Gujarat/Government of India nor any contract awarded to us for

such works have been rescinded, during last five years prior to the date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or

corporation to furnish pertinent information deemed necessary and requested by

the Department to verify this statement or regarding any (our) competence and

general reputation.

4. The Undersigned understands and agrees that further qualifying information may

be requested, and agrees to furnish any such information at the request of the

Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

Sign.of the Contractor Sign. of the Executive Engineer

UNDERTAKING (Not Applicable)

I, the undersigned do hereby undertake ............... that our firm

up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

Sign.of the Contractor Sign. of the Executive Engineer

CONDITIONS OF CONTRACT

Sign.of the Contractor Sign. of the Executive Engineer

Conditions of Contract

Table of Contents

A General Page D. Cost Control

1 Definitions 37 37 Bill of Quantities

2 Interpretation 38 38 Changes in the Quantities

3 Language and Law 39 39 Variations

4 Engineer’s Decisions 39 40 Payments for Variations

5 Delegations 39 41 Cash Flow Forecasts

6 Communications 39 42 Payment Certificates

7 Sub-Contractors 39 43 Payments

8 Other Contractors 39 44 Compensations Events

9 Personnel 40 45 Tax

10 Employer’s & Contractor Risk 40 46 Currencies

11 Employers Risks 40 47 Price Adjustment

12 Contractor’s Risk 40 48 Retention

13 Insurance 40 49 Liquidated damages

14 Site Investigations Reports 41 50 Bonus

15 Queries about the Contract 41 51 Advance Payment

16 Contractors to Construct the 41 52 Securities

17 The Works to be Completed By 41 53 Deleted

the Intended Completion Date

18 Approval by the Engineer 41 54 Cost of Repair

20 Discoveries 42 E. Finishing the Contract

21 Possession of the Site 42 55 Completion

22 Access to the Site 42 56 Taking Over

23 Instructions 42 57 Final Account

24 Disputes 42 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 43 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 44 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 44 F. Special Conditions of

30 Delays Ordered by The 44 63 Labour

Engineer 64 Compliance with labour

31 Management Meetings 45 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

Sign.of the Contractor Sign. of the Executive Engineer

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions

of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming

part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by

the Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to execute,

complete and maintain the Works till the completion of Defects Liability Period.

It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which

comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the

Work has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and

thereafter as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the

The Engineer is the person named in the Contract Data (or any other

competent person appointed and notified to the contractor to act in replacement of

the Engineer) who is responsible for supervising the Contractor, administering the

Contract, certifying payments due to the Contractor, issuing and valuing Variations

to the Contract, awarding extensions of time, and valuing the Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to

the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s

Letter of Acceptance.

Sign.of the Contractor Sign. of the Executive Engineer

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in the

Contract Data. The Intended Completion Date may be revised only by the Engineer by

issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface

conditions at the site.

Specifications means the Specifications of the works included in the Contract

and any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor

shall commence execution of the works. It does not necessarily coincide with any of

the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on the

Temporary Works are works designed, constructed, installed, and removed

by the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works are what the Contract requires the Contractor to construct, install,

and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male

also means female or neuter and the other way around. Heading have no

significance. Words have their normal meaning under the language of the

Contract unless specifically defined. The Engineer will provide instructions

clarifying queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to

the Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

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(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in

the Contract Data.

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide

contractual matters between the Employer and the Contractor in the role

representing the Employer.

5.1 The Engineer may delegate any of his duties and responsibilities to other

people after notifying the Contractor and may cancel any delegation after

notifying the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is

delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in

contract data, with the approval of the engineer but may not assign the Contract

without the approval of the Employer in writing. Subcontracting shall not alter

the Contractor’s obligations. Sub-contracting of supply or specific items of

work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for

the part of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors,

public authorities, utilities and the Employer between the dates given in the

Schedule of other Contractor. The Contractors shall as refer to in the Contract

Data, also provide facilities and services for them as described in the Schedule.

The employer may modify the schedule of other contractors and shall notify

the contractor of any such modifications.

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9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated

in the Schedule or other personnel approved by the Engineer. The Engineer will

approve any proposed replacement of key personnel only if their qualifications,

abilities, and relevant experience are substantially equal to or better than those

of the personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of the

Contractor Staff or his work force stating the reasons the Contractor shall

ensure that the person leaves the Site within seven days and has no further

connection with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks,

and the Contractor carries the risks which these Contracts states are

Contractors risk.

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as

they directly affect the execution of the Works, the risks of war, hostilities,

invasion, act of foreign enemies, rebellion, revolution, insurrection or military

or usurped power, civil war, riot commotion or disorder (unless restricted to

the Contractor’s employees), and contamination from any nuclear fuel or

nuclear waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and

death which arise during and in consequence of the performance of the

Contract other than the excepted risks are the responsibility of the Contractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects

Liability Period, in the amounts and deductibles stated in the Contract data for

the following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to

the Engineer for the Engineer’s approval before the Start Date. All such

insurance shall provide for compensation to be payable in the types and

proportions of currencies required to rectify the loss or damage incurred.

Sign.of the Contractor Sign. of the Executive Engineer

13.3 If the Contractor does not provide any of the policies and certificates required,

the Employer may affect the insurance which the Contractor should have

provided and recover the premiums the Employer has paid from payments

otherwise due to the Contractor or, if no payment is due, the payment of the

premiums shall be a debt due.

13.4 Alterations to the terms of an insurance shall not be made without the approval

of the Engineer.

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports

referred to in the Contract Data, supplemented by any information available to

15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and

shall carry out the Works in accordance with the programme submitted by the

Contractor, as updated with the approval of the Engineer, and complete them

by the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the

proposed Temporary works to the Engineer, who is to approve them if they

comply with the Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design

of the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the

Temporary works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary

or permanent work are subject to prior approval by the Engineer before their

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

Sign.of the Contractor Sign. of the Executive Engineer

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to

notify the engineer of such discoveries and carry out the Engineer’s

instructions for dealing with them.

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the

Employer is deemed to have delayed the start of the relevant activities and this

will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is

not handed over to the Contractor, then contractor/ Employer may fore-close

the contract. Contractor/Employer has to foreclose the work within 30 days

after lapse of 25%-time limit and after 30 days foreclosure option will be

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the

Engineer access to the Site, to any place where work in connection with the

Contract is being carried out or is intended to be carried out and to any place

where materials or plants are being manufactured/ fabricated/ assembled for

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to

works which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts

and records relating to the performance of the Contractor and to have them

audited by auditors appointed by the Employer, if so required by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to # Superintending

Engineer, Damanganga Project Circle, Valsad. (Higher Authority) within

days of the notification of the Engineer's decision. If the issue is not resolved,

any party can refer the matter for conciliation within 15 days from the decision

given by the Superintending Engineer, Damanganga Project Circle, Valsad.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the Superintending Engineer, Damanganga Project Circle,

Valsad. both the parties have to refer to the Chief Engineer concern for

the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied

with the decision of the Superintending Engineer, Damanganga Project

Circle, Valsad. both the parties have to refer to the #Secretary, Water Resources

Department, Government of Gujarat for the conciliation process.

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If the dispute is not resolved through the conciliation process, he may refer the

dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the

Contractor fails to refer a claim / dispute to the Higher Authority within 14 days

of the notification of the Engineer's decision, the Contractor shall not be

entitled to any additional payment/claim if he doesn’t follow the above

sequence in stipulated time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

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B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to the

Engineer for approval a Programme showing the general methods,

arrangements orders, and timing for all the activities in the works along with

monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual progress

achieved on each activity and the effect of the progress achieved on the timing

of the remaining work including any changes to the sequence of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated

programme at intervals no longer than the period stated in the Contract data.

If the Contractor does not submit an updated programme within this period,

the Engineer may withhold the amount stated in the Contract data from the

next payment after the date on which the overdue programme has been

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to the

Engineer again at any time. A revised programme is to show the effect of

Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation

Event occurs or a Variation is issued which makes it impossible for completion

to be achieved by the Intended Completion Date without the Contractor taking

steps to accelerate the remaining work and which would cause the Contractor

to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking the Engineer for a

decision upon the effect of a compensation event or Variation and submitting

full supporting information. If the Contractor has failed to give early warning

of a delay or has failed to cooperate in dealing with a delay, the delay by this

failure shall not be considered in assessing the new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the

contractor for extension of Intended Completion Date refer to the Employer his

decision. The employer shall in not more than 21 days communicate to the

engineer the acceptance or otherwise of the Engineer’s decision. If the

employer fails to give his acceptance, the Engineer shall not grant the extension

and the contractor may refer the matter under Clause

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any

activity within the works.

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31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a

management meeting. The business of a management meeting shall be to

review the plans for remaining work and to deal with matters raised in

accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to

provide copies of his record to those attending the meeting and to the

Employer. The responsibility of the parties for actions to be taken is to be

decided by the Engineer either at the management meeting or after the

management meeting and stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific

likely future events or circumstances that may adversely affect the quality of

the work, increase the Contract price or delay the execution of works. The

Engineer may require the contractor to provide an estimate of the expected

effect of the future event or circumstance on the contract price and completion

date. The estimate is to be provided by the Contractor as soon as reasonably

32.2 The Contractor shall cooperate with the Engineer in making and considering

proposals for how the effect of such an event or circumstance can be avoided

or reduced by anyone involved in the work and in carrying out any resulting

instruction of the Engineer.

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C. QUALITY CONTROL

# 33. Identifying Defects/ Defect liability period

33.1 : Defect liability period : The contractor shall be responsible to make good and

remedy at his own expense any defect which may develop or may be noticed

before the period mentioned hereunder from the certified date of completion.

The Engineer in charge shall give the contractor a notice in writing about the

defects and the contractor shall make good the same within 15 days of receipt

of the notice. In the case of failure on the part of the contractor, the Engineer-

in-charge may rectify or remove or re-execute the work at the risk & cost of the

contractor. The Engineer-in-charge shall be entitled to appropriate the whole

or any part of the amount of security deposit towards the expenses, if any,

Incurred by him in rectification, removal or re-execution. The Defects Liability

period shall be as under….

A. For works of WRD Except Building

(a) (1) For all works costing up to Rs. 50,000 (amount put to tender), the period

shall be 3 Months from the certified date of completion.

(b)(1) For WRD works likes Check Dam/ Canal / Drainage / Road Structure tender

amount from RS. 50,000 to 10,00,000, the defect liability period shall be

months from the certified date of completion.

(2) For WRD work except likes Check Dam/ Canal / Drainage / Road Structure

tender amount from RS. 50,000 to 10,00,000, the defect liability period shall be

6 months from the certified date of completion.

(c) (1) For WRD works likes Check Dam/ Canal / Drainage / Road Structure tender

amount more than RS. 10,00,000, the defect liability period shall be 3 Years from

the certified date of completion.

(2) For WRD work except likes Check Dam/ Canal / Drainage / Road Structure

tender amount from RS. 10,00,000 to 1 Crore, the defect liability period shall be

12 months from the certified date of completion.

(d)(1) For all WRD works of tender amount more than RS. 1 Crore, the defect

liability period shall be 3 Years from the certified date of completion. ( Not

Applicable for This Work)

B. For Building works of WRD:-

For Building works of WRD, Follow the R&B Circular dated.03/12/2009 For

original building works the defect liability period will be 4 years or elapse of

monsoon period following date of possession of building taken over by user agency

following the certified date of completion, whichever is later. For the purpose of

deciding the monsoon period, the 30th September shall be treated as the last date.

WRD Circular No. Matas/102013/MICELL(K-1) Dated 13/12/2013

34.1 Agency has to establish testing laboratory on site for the various test to be carried

out in the work for this purpose agency shall construct a pukka laboratory

building with all facility on site at location specified by the engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end of

the defects Liability Period, which begins at Completion and is defined in the

contract data. The Defects Liability Period shall be extended for as long as Defects

remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified

defect within the length of time specified by the Engineer’s notice.

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36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the

Engineer’s notice, the Engineer will assess the cost of having the Defect corrected,

and the Contractor will pay this amount.

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D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is

paid for the quantity of the work done at the rate in the Bill of Quantities for

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the

original specifications , drawings, designs and instructions that may appear to

him to be necessary or advisable during the progress of the work and the

contractor shall be bound to carry out the work in accordance with any

instruction in this connection which may be given to him in writing signed by

the Engineer and such alteration shall not invalidate the contract and any

additional work which the contractor may be directed to do in the manner

above specified as part of the work shall be carried out by the contractor on the

same conditions in all respects on which he agreed to do the main work and at

the same rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the tender

by more than 130%, the contractor will be paid for the quantity in excess of

130%, at the rate entered in the SOR of the year during which the excess in

quantity is first executed.

39.1 All Variations shall be included in updated programmes produced by the

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate is

specified in this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to

the one involving additional or altered class of work; where there are more

than one comparable items, the item of the contract which is nearest in

comparison with regard to class or classes of the work involved shall be

selected and the decision of the Superintending Engineer as to the nearest

comparable item shall be final and binding on the contractor.

(ii)If the rate cannot be derived in accordance with (i) above, such class of works

shall be carried out at the rate entered in the Schedule of Rates of the division

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for the year in which the tender was received, increased or decreased by the

percentage by which the tender amount is more or less as compared to the

amount arrived at the rates in the “Schedule of Rates” of the Division in the year

in which the tender was received. If the Schedule of rates of the Division does

not contain all the items, the percentage increase or decrease of the tender shall

be calculated considering such items which were included in the “Scheduled

Rates” of the division for the year and for materials consumed on such item the

rate to be charged would be the basic rate taken into account for fixing the rate

in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work

shall be carried out at the rate decided by the competent authorities on the

basis of detailed rate analysis after hearing the contractor before a Committee

of two Superintending Engineers stationed at the same place or the nearest

40.2 If the additional or altered work, for which no rate is entered in the “Schedule

of Rates” of the Division is ordered to be carried out before the rate is agreed

upon, then the contractor shall within seven days of the date of receipt by him

of the order to carry out the work, inform the Engineer-in-charge of the rate,

which it is his intention to charge for such class of work and if the Engineer in

charge does not agree to this rates, he shall by notice in writing be at liberty to

cancel his order to carry out such class of work and arrange to carry it out in

such manner as he may consider it advisable, provided always that if the

contractor shall commence work or incur any expenditure in regard thereof

before the rates shall have been determined as lastly herein before mentioned,

then in such cases he shall only be entitled to be paid in respect of the work

carried out or expenditure incurred by him prior to the date of the

determination of the rate as aforesaid according to such rate or rates as shall

be fixed by the Engineer-in-charge. In the event of the dispute, the decision of

the Superintending Engineer of the Circle shall be final.

Where, however, the work is to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by

the competent authority, the alternation above referred to shall be within the

scope of such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the

proportion that the increase in the cost occasioned by alterations bears to the

cost of the original work and the certificate of the Engineer-in-charge as to such

proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer with

an updated cash flow forecast.

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42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated

value of the work completed less the cumulative amount certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days and

certify the amount to be paid to the Contractor after taking in to account any

credit or debit for the month in question in respect of materials for the works in

the relevant amounts and under conditions set forth in sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the items

in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or reduce

the proportion of any item previously certified in any certificate in the light of

later information

43.1 Payments shall be adjusted for deductions for advance payments, retention,

other recoveries in terms of the contract and taxes at source, as applicable under

the law. The Employer shall pay the Contractor the amounts certified by the

Engineer within 28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract to

the Contractor will be made by the Employer. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be paid

by the Employer and shall be deemed covered by other rates and prices in the

44. Compensation events

44.1 The following are compensation Events unless they are caused by the Contractor:

(a) The Employer does not give access to a part of the Site by the site

Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed

beyond the Intended Completion Date then Authority will approve EOT with

eligible contractual price escalation.

Sign.of the Contractor Sign. of the Executive Engineer

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on

due date of bid submission except GST. However, any subsequent changes in the

tax structure by Government after due date of bid submission will be

compensated (+/-) on availability or submission of actual documentation.

Contractor will have to intimate Engineer regarding changes occurred in the tax

structure after bid submission. If the contractor fails to provide such information

and if any financial obligation may arise due to change in tax structure, same will

be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment ( Not Applicable)

47.1 Contract price shall be adjusted for increase or decrease in rates and price of

labor, materials, fuels and lubricants in accordance with the following principles

and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date

given in the contract data up to end of the initial intended completion date

or extensions granted by the Engineer and shall not apply to the work

carried out beyond the stipulated time for reasons attributable to the

(b) The price adjustment shall be determined during each month from the

formula given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the amount

of secured advance granted, if any, during the month less the amount of

secured advance recovered, if any during the month. It will exclude value

for works executed under variations for which price adjustment will be

worked separately based on the terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractor

is not covered by the provisions of this or other clause in the contract, the unit

rates and prices included in the contract shall be deemed to include amounts

to cover the contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the proportion

stated in the Contract Data until Completion of the whole of the Works.

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48.2 On Completion of the whole of the Works half the total amount retained is repaid

48.2 On Completion of the whole of the Works half the total amount retained is repaid

to the Contractor and half when the Defects Liability Period has passed and the

Engineer has certified that all Defects notified by the Engineer to the Contractor

before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention

money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted

by the Employer under the provision of this clause, Employer shall consider the

said request of the Contractor provided that the refund hereunder shall be

made in tranches of not less than 1% (One Percent) of the Contract Price and

Contractor furnishes an irrevocable and unconditional Bank guarantee for an

equal amount substantially in the format of Bank Guarantee for Performance

Guarantee enclosed with SBD and valid up to 60 day beyond the scheduled /

extended Defects Liability Period. On completion of the whole works, the

contractor has however an option to submit a fresh irrevocable and

unconditional Bank Guarantee for an amount equal to 5% of the total value of

work executed substantially in the format of Bank Guarantee for Performance

Guarantee enclosed with SBD and valid up to 60 days beyond the Defect

Liability Period and yet refund the Retention Money Bank Guarantee submitted

for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day

stated in the Contract Data for each day that the Completion Date is later than the

Intended Completion Date (for the whole works or the milestone as stated in the

contract data). The total amount of liquidated damages shall not exceed the

contract data). The total amount of liquidated damages shall not exceed the

amount defined in the Contract Data. The Employer may deduct liquidated

damages from payment due to the Contractor. Payment of liquidated damages

does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have

been paid, the Engineer shall correct any overpayment of liquidated damages

by the Contractor by adjusting the next payment certificate. The Contractor

shall not be entitled for any interest on the over payment calculated from the

date of payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in

the tender, then the contractor shall pay to the employer the relevant sum

stated in the Contract Data as Liquidated damages for such default and not as

penalty for everyday or part of day which shall elapse between relevant time

for completion and the date stated in the taking over certificate of the whole of

the works on the relevant section, subject to the limit stated in the contract

The employer may, without prejudice to any other method of recovery

deduct the amount of such damages from any monies due or to become due to

the contractor. The payment or deduction of such damages shall not relieve

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the contractor from his obligation to complete the works on from any other of

his obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable

any Section, a Taking Over Certificate has been issued for any part of the Works

or of a Section, the liquidated damages for delay in completion of the remainder

of the Works or of that Section shall, for any period of delay after the date stated

in such Taking-Over-Certificate, and in the absence of alternative provisions in

the Contract, be reduced in the proportion which the value of the part so

certified bears to the value of the whole of the Works or Section, as applicable.

The provisions of this Sub-clause shall only apply to the rate of liquidated

damages and shall not affect the limit thereof.

50 Bonus (Not Applicable)

50.1 If the contractor achieves completion of the whole of the works prior to the

intended Completion Date prescribed in Contract Data the Employer shall pay

to the contractor a sum stated in Contract Data as bonus for every completed

month but subjected to maximum amount as stated in Contract Data;

which shall elapse between the date of completion of all items of works as

stipulated in the contract, including variations ordered by the Engineer and the

time prescribed in Clause

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time

limit of the works is equal or more than 6 months. The bonus would be paid as

under (Not Applicable)

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment. (Not Applicable)

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be

Recorded in writing) to the Contractor of the amounts stated in the Contract

Date by the date stated in the Contract Date, against provision by the Contactor

of an Unconditional Bank Guarantee in a form and by a bank acceptable to the

Employer in amounts and currencies equal to be at least 110% of the advance

payment. The guarantee shall remain effective until the

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advance payment has been repaid, but the amount of the guarantee shall be

progressively reduced by the amounts repaid by the Contractor. The

Mobilization advance would be deemed as interest bearing advance at an

interest rate of 10 % to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment, plant

and Mobilization expenses required specifically for execution of the Works. The

Contractor shall demonstrate that advance payment has been used in this way

by supplying copies of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount from

payments otherwise due to the Contractor, following the schedule of completed

percentages of the Works on a payment basis. No account shall be taken of the

advance payment or its repayment in assessing valuations of work done,

variations, price adjustments, Compensation Events, or Liquidated damages.

52.1 The performance Security (including additional security for unbalanced bids)

shall be provided to the Employer no later than the date specified in the Letter

of Acceptance and shall be issued in an amount and form and by a bank or

surety acceptable to the Employer, and denominated in Indian Rupees. The

performance Security shall be valid until a date 60 days from the date of expiry

of Defects Liability Period and the additional security for unbalanced bids shall

be valid until a date 28 days from the date of issue of the certificate of

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be

remedied by the Contractor at the Contractor’s cost if the loss or damages

arises from the Contractor’s acts or omissions.

Sign.of the Contractor Sign. of the Executive Engineer

E. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion

of the works and the Engineer will do so upon deciding that the work is

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the

Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the total

amount that the Contractor considers payable as full and final settlement of all

claims under the Contract for items before the end of the Defects Liability

Period. The Engineer shall issue a Defect Liability Certificate and certify any

final payment that is due to the Contractor within 56 days of receiving the

Contractor's account if it is correct and complete. If it is not, the Engineer shall

issue within 56 days a schedule that states the scope of the corrections or

additions that are necessary. If the Final Account is still unsatisfactory after it

has been resubmitted, the Engineer shall decide on the amount payable to the

Contractor and issue a payment certificate, within 56 days of receiving the

Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses

and savings in final account is observed, the Engineer/Employer shall be at

liberty to restrict the final payment of BOQ items to the lowest amount

evaluated of the bids considering the final quantities and the rates quoted

including the rebates if any. Payment of variation items shall however be made

at the rates approved by the Employer, within 90 days from the physical

completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required,

the Contractor shall supply them by the dates stated in the Contract data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates

stated in the Contract data, or they do not receive the Engineer’s approval, the

Engineer shall withhold the amount stated in the Contract Data from payments

due to the Contractor.

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party

causes a fundamental breach of the Contract.

Sign.of the Contractor Sign. of the Executive Engineer

59.2 Fundamental breaches of Contract include, but shall not be limited to the

1. The contractor stops work for 28 days when no stoppage of work is shown

on the current programme and the stoppage has not been authorized by the

2. The Engineer instructs the Contractor to delay the progress of the Works

and the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it within

a reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of days

for which the maximum amount of liquidated damages can be paid as

defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt

or fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the

offering, giving, receiving or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract execution.

“Fraudulent practice” means a misrepresentation of facts in order to influence

a procurement process or the execution of a contract to the detriment of the

borrower, and includes collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels

and to deprive the Borrower of the benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to the

Engineer for a cause other than those listed under Sub Clause 59.2 above, the

Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by

the Contractor, the Engineer shall issue a Certificate for the value of the work

done less advance payments received up to the date of the issue of the

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certificate, less other recoveries due in terms of the contract, less taxes due to

deducted at source as per applicable law and less the percentage to apply to the

work not completed as indicated in the Contract data. Additional Liquidated

Damages shall not apply. If the total amount due to the Employer exceeds any

Damages shall not apply. If the total amount due to the Employer exceeds any

payment due to the Contractor the difference shall be a debt payable to the

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a

certificate for the value of the work done, the cost of balance material brought

by the contractor and available at site, the reasonable cost of removal of

equipment, repatriation of the Contractor’s personnel employed solely on the

works, and the Contractor’s cost of protecting and securing the Works and less

advance payment received up to the date of the certificate, less other recoveries

due in terms of the contract and less taxes due to deducted at source as per

applicable law.

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because

of a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event

entirely outside the control of either the Employer or the Contractor the

Engineer shall certify that the Contract has been frustrated. The Contractor

shall make the Site safe and stop work as quickly as possible after receiving this

certificate and shall be paid for all work carried out before receiving it and for

any work carried out afterwards to which commitment was made.

Sign.of the Contractor Sign. of the Executive Engineer

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make

his own arrangements for the engagement of all staff and labour, local or other,

and for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer

a return in detail, in such form and at such intervals as the Engineer may

prescribe, showing the staff and the numbers of the several classes of labour

from time to time employed by the Contractor on the site and such other

information as the Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub-

contractor shall abide at all times by all existing labour enactments and rules

made thereunder, regulations, notification and bye laws of the State or central

Government or local authority and any other labour law (including rules),

regulations, bye laws that may be passed or notifications that may be issued

under any labour law in future either by the State or the Central Government

or the local authority. Salient features of some of the major labour laws that are

applicable to the construction industry are given below. The Contractor shall

keep the Employer indemnified in case any action is taken against the

Employer by the competent authority on account of contravention of any of the

provisions of any Act or rules made thereunder, regulations or notifications

including amendments. If the Employer is caused to pay or reimburse, such

amounts as may be necessary to cause or observe, or for observance of the

provisions stipulated in the notifications/bye laws/Acts/Rules/regulations

including amendments, if any, on the part of the Contractor, the

Engineer/employer shall have the right to deduct any money due to the

Contractor including his amount of performance security. The

Employer/Engineer shall also have the right to recover from the Contractor any

sum required or estimated to be required for making good the loss or damage

suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be

treated as the employees of the Employer at any point to time.

Sign.of the Contractor Sign. of the Executive Engineer

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923 :- The Act provides for compensation in case

of injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the

Act on satisfaction of certain conditions on separation if an employee has

completed 5 years service or more on death, the rate of 15 days wages for every

completed year of service. The Act is applicable to all establishments employing

or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for

monthly contributions by the employer plus workers @ 10% or 8.33% The

benefits payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other benefits

to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for

certain welfare measures to be provided by the Contractor to contract labour and

in case the Contractor fails to provide, the same are required to be provided, by the

Principal Employer by Law. The principal Employer is required to take Certificate

of Registration and the Contractor is required to take license from the designated

Officer. The Act is applicable to the establishments or Contractor of Principal

Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if

the employment is a scheduled employment. Construction of Building, Roads,

Runways are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to

be paid, when it will be paid and what deductions can be made from the wages of

H) Equal remunerations Act 1979 :- The Act provides for payment of equal wages

for work of equal nature to Male and Female workers and for not making

discrimination against female employees in the matter of transfer, training and

promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual bonus

subject to a minimum of 8.33% of wages and maximum of 20 % of wages to

employees drawing Rs. 3500/- per month or less. The bonus to be paid to

employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be

worked out by taking wages as Rs. 2500/- per month only. The Act does not

Sign.of the Contractor Sign. of the Executive Engineer

apply to certain establishments. The newly set-up establishments are exempted

for five years in certain circumstances. Some of the State Governments have

reduced the employment size from 20 to 10 for the purpose of applicability of this

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and procedure

for resolutions of Industrial disputes, in what situations a strike or lock-out

becomes illegal and what are the requirements for laying off or retrenching the

employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by

some of the State and Central Government to 50). The Act provides for laying

down rules governing the conditions of employment by the Employer on matters

provided in the Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade

unions of workmen and employers. The Trade Unions registered under the Act

have given certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits

employment of children below 14 years of age in certain occupations and process

and provides for regulation of employment of children in all other occupations

and processes. Employment of Child labour is prohibited in Building and

Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions

of service) Act 1979:- The Act is applicable to an establishment which employs

5 or more inter-state migrant workmen through an intermediary (who has

recruited workmen in one state for employment in the establishment situated in

another state).The inter-state migrant workmen, is an establishment to which this

Act becomes applicable, are required to be provided certain facilities such as

housing, medical aid, traveling expenses from home upto the establishment and

O) The Building and Other Construction workers (Regulation of employment

and Conditions of Service) Act 1996 and the Cess Act of 1996:- All the

establishments who carry on any building or other constructions work and

employ 10 or more workers are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of

the cost of construction as may be modified by the government. The Employer of

the establishment is required to provide safety measures at the Building or

construction work and other welfare measures, such as canteens, First Aid

facilities, Ambulance, Housing accommodations for workers near the workplace

etc. The Employer to whom the Act applies has to obtain a registration certificate

from the Registering Officers appointed by the Government.

Sign.of the Contractor Sign. of the Executive Engineer

P) Factories Act 1948 :- The Act lays down the procedure for approval of plans

before setting up a factory, health and safety provisions, welfare provisions,

working hours, annual earned leave and rendering information regarding

accidents or dangerous occurrences to designated authorities. It is applicable to

premises employing 10 persons or more with aid of power or 20 or more persons

without the aid of power engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the

contractor and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from

time to time shall be applicable.

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental management

plan for best energy use, waste management, the reduction of pollution as

in EMS (Environmental Management system)ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to Superintending Engineer,

Damanganga Project Circle, Valsad. (Higher Authority) within 14 days of the

notification of the Engineer's decision. If the issue is not resolved, any party can

refer the matter for conciliation within 15 days from the decision given by the

#Superintending Engineer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #Superintending Engineer, both the parties have to refer to

the #Chief Engineer concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the Superintending Engineer, Damanganga Project Circle,

Valsad. both parties have to refer to the #Secretary, Water Resources

Department, Government of Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation process,

contractor may refer the dispute to Gujarat Public Works Contract Dispute

Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the

Higher Authority within 14 days of the notification of the Engineer's

decision, the Contractor shall not be entitled to any additional

payment/claim if he doesn’t follow the above sequence in stipulated time.

However, during such period, he would not stop the work in any case.

Sign.of the Contractor Sign. of the Executive Engineer

Sign.of the Contractor Sign. of the Executive Engineer

Clause Reference With

respect To section

Item marked “N/A” do not apply to this Contract.

1. The Employers is [CL.1.1]

Name: Executive Engineer,

Address: Executive Engineer, Damanganga Canal Investigation

Division, Damanganga bhavan, 2nd Floor, Beside-Collector office

Name of authorized Representative (will be intimated later)

2. The Engineer is Executive Engineer,

Name of Authorized Representative: Executive Engineer,

Damanganga Canal Investigation Division, Valsad.

3. The Defects Liability Period is 1 year from the date of [CL.1.1&33]

Completion or/and after Monsoon.

4. The Start Date shall be 1st days for the date of issue of the Notice [CL.1.1]

to proceed with the work.

The Intended Completion Date for the whole of the works is

20 days after start of work with the following milestones:

Milestone dates: [CL.2.2& 49.1]

Physical works to be completed Period from the start date

Milestone 1 25% 5 Days

Milestone 2 50% 10 Days

Milestone 3 75% 15Days

Milestone 4 100% 20 Days

6. The Site is located at - KBC, At. Abrama, Ta. Valsad, Dist. Valsad [CL.1.1]

7. The name and identification number of the Contract is: [CL.1.1]

8. The works consist of Providing and Fixing Partition system for office [CL.1.1]

of DPC-Valsad, DCID-Valsad, PSD1-Valsad, PSD2-Valsad and

Damanganga Flood cell-Valsad, including Electrification and

Shifting of Office belongings from Damanganga Bhavan Valsad to

KBC, Abrama. with items as per B.O.Q. The works shall, inter alia,

include the following, as Specified or as directed:

9. (A) WRD Works

Site clearance; setting – out and layout; carry out required earthwork as

suggested by Engineer also to carry out levelling for excavation with required

compaction, Carry out body work of checkdam using concrete as per approved

mix design curing same with water or membrane all as per item specifications

all aspects of quality assurance of various components of the works; rectification

of The defects in the completed works during the Defects Liability Period;

submission of “As- built’’ drawings and any other related documents; and other

item of work as may be required to be carried out for completing the work in

accordance with the drawings and the provisions of the contract and to ensure

Sign.of the Contractor Sign. of the Executive Engineer

(B) Road Works :

Site clearance; setting out and layout widening of existing

carriageway and strengthening including camber corrections;

construction of new road/ Parallel service road; bituminous

pavements remodeling/construction of Junctions,

intersections, bus bays, lay-bays; supplying and placing of

drainage Channels, flumes, guard posts and guard other related

items; construction/extension of cross drainage works, bridge,

approaches and other related stones; protective works for

roads/bridge; all aspects of quality assurance of various

components of the works; rectification of The defects in the

completed works during the Defects Liability Period;

submission of “As- built’’ drawings and any other related

documents; and other item of work as may be required to be

carried out for completing the work in accordance with the

drawings and the provisions of the contract and to ensure

(C) Bridge Works

provision of foundations, piers abutments and bearing;

prestressed/reinforced cement concrete superstructure;

wearing coat, hand railings, expansion joints, approach slabs,

drainages spouts/ down take pipes, arrangements for fixing

light posts, water mains, utilities etc; provision of suitably

designed protective works; providing wing/return walls;

provision of road markings, road signs etc.; all aspects of quality

assurance; clearing the site and handing over the works on

completion; rectification of the defects during the Defects

Liability Period and submission of “As-built” drawings and

other related documents; and other items of work as may be

required to be carried out for completing the works in

accordance with the drawings and the provisions of the

contract and to Insure safety

(D) Other Items CL.1.1]

Any Other Items as required to fulfill all contractual obligations

as per the Bid documents.

10. The following documents also form part of the Contract: [CL.2.3(9)]

As per clause 2-3 (Addendum/Corrigendum/undertaking given by

contractor (If any))

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death is [CL13]

Rs. 5 lakhs per occurrence with the number of occurrences limited to four.

After each occurrence, the contractor will pay an additional premium

necessary to make insurance valid for four occurrences always.

17. Site Investigation report

18. The Site Possession dates shall be Available from 1st day of Work [CL.21]

Sign.of the Contractor Sign. of the Executive Engineer

19. The period for submission of programme for approval of the engineer [CL. 27.1]

shall be 3 days from the issue of Letter of Acceptance.

20. The period between program updates will be 5 days. [CL.27.3]

21. The amount to be withheld for late submission of an updated [CL. 27.3]

programme shall be Rs 5,500/-

22. The following events shall also be Compensation Events [CL. 44]

Substantially adverse ground conditions encountered during the

course of execution of work not provided for in the bidding document.

(i) Removal of underground utilities detected subsequently

(ii)Significant changes in classification of soil requiring

additional mobilization by the contractor, e.g. ordinary soil

to rock excavation,

(iii) Removal of unsuitable material like marsh, debris dumps,

etc. not caused by the contractor.

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii) Presence of historical, archeological or religious

structures, monuments interfering with the works

(viii) Restriction of access to ground imposed by civil, judicial,

or military authority

23. The currency of the Contract is Indian Rupees [CL. 46]

24. The formula (e) for adjustment of prices are as under: [CL.47]

• If any of the commodities like Cement, Steel or Bitumen are not

found applicable in a work, the weight component of that

commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as

indicated in SBD for the purpose of Price Adjustment} shall be

clubbed with the weight component of ‘Other Material’ (Pm),

such that the gross % weight of the components shall remain as

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to labour shall be paid in

accordance with the following formula: (Not applicable)

VL = Increase or decrease in the cost of work during the month under consideration

due to changes in rates for local labour

L0 = The consumer price index for industrial workers for the State on 28 days preceding

the scheduled date of opening of technical Bids as published by Labour Bureau,

Ministry of Labour, Government of India

Li = The consumer price index for industrial workers for the State for the month under

consideration as published by the Labour Bureau, Ministry of Labour, Government

Pl = Percentage of labor component of the work.

Sign.of the Contractor Sign. of the Executive Engineer

Adjustment for cement component. : (Not applicable)

(ii) Prices adjustment for increase or decrease in the cost of cement procured by the

Vc = Increase or decrease in the cost of work during the month under consideration

due to changes in rates for cement.

C0 = The all India wholesale price index for Ordinary Portland Cement on 28 days

preceding the scheduled date of opening of technical bid as published by the

Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Ci = The all India average wholesale price index for Ordinary Portland Cement for the

month under consideration as published by Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade, Ministry of

Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by

the contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under

consideration due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products

Rebars) on 28 days preceding the date of opening of Bids as published by the

Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long

Products Rebars) for the month under consideration as published by Office

of the Economic Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long

products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in

accordance with the following formula

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest centre

on the day 28 days prior to the scheduled date of opening of technical

Sign.of the Contractor Sign. of the Executive Engineer

Bi = The official retail price of bitumen of IOC depot at the nearest centre for

the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and

lubricant) shall be paid in accordance with the following formula

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing

consumer pumps of IOC at the nearest centre on the day 28 prior to the

date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of IOC at

the nearest centre for the 15th day of the month of the under

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has

been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and

Machinery spare procured by the Contractor shall be paid in accordance

with the following formula

Vp= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of machinery

for mining, quarrying and Construction for the month under

consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts

has been chosen to represent the Plant and Machinery Spares group

Sign.of the Contractor Sign. of the Executive Engineer

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials other than

cement, steel, bitumen and POL procured by the contractor shall be paid in

accordance with the following formula

Vm = Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than

cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on 28 days

preceding the scheduled date of opening of technical Bids, as published

by the Office of the Economic Adviser, Department for Promotion of

Industry and Internal Trade, Ministry of Commerce & Industry.

Mi= The All India wholesale price index (all commodities) for the month under

consideration as published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than cement, steel,

bitumen and POL) of the work.

The following percentage will govern the price adjustment for the

entire contract:

2. Cement – Pc 3.91 %

25. The proportion of payments retained (retention money) shall be 6% {CL. 48}

from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49}

delay in completion of works (1/2000)th of the Initial contract

price, rounded off to the nearest

Thousand, per day. For sectional

Completion (wherever specified In

item 6 of Contract data) (1/2000)th of

initial contract price for #5 km

Section, rounded off to the nearest

thousand per day.

Sign.of the Contractor Sign. of the Executive Engineer

27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}

For delay in completion work Contract Price rounded off to

the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early

completion of work shall be given

as per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}

Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances (Not Applicable) Amount (Rs.) Conditions to

i Mobilization 10% of the contract On submission of unconditional

Price Bank Guarantee. (to be drawn

before the end of 20% of the

contract period). The contractor

may furnish four bank guarantees

of 2.5 % of each valid for the full

ii Equipment 90% for new and 50% of After equipment is brought to site

depreciated value for old (provided the Engineer is satisfied

equipment. Total amount That the equipment is required

equipment. Total amount That the equipment is required

will be subject to a for performance of the contract)

maximum of 5% of the and on submission of

Contract Price unconditional Bank Guarantee for

amount of advance

iii Secured Deleted

Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after

fulfillment of the above conditions).

31. Repayment of advance payment for mobilization and equipment (Not

Applicable) {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim

payments certified by the Engineer under the Contract. Deduction shall commence

in the next Interim Payment Certificate following that in which the

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total of all such payments to the Contractor has reached not less than 20 percent

of the Contract Price or 6 (six) months from the date of payment of first installment

of advance, whichever period concludes earlier, and shall be made at the rate of

percent (collectively for both Mobilization Advance and Equipment Advance)

of the amounts of all Interim Payment Certificate until such time as the loan has

been repaid, always provided that the loan shall be completely repaid prior to the

expiry of the original time for completion pursuant to Clause 17 and

33. The securities shall be for the following minimum amounts equivalent {CL. 52}

As a percentage of the Contract Price:

Performance Security for 5 percent of contract price (Rs. ) plus Rs. ……………..

(to be decided after evaluation of the bid) as additional security in terms of ITB

The standard form of Performance security acceptable to the Employer shall be an

unconditional Bank Guarantee of the type as presented in Section 8 of the Bidding

34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}

35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58}

are required within 28 days of the issue of certificate of completion of the whole

or section of the work, as the case may be.

36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by the

Date required is Rs.11,500/-.

37. The following events shall also be fundamentals breach of contract: {CL.59.2}

“The Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”

38. The percentage to apply the value of the work not completed representing {Cl 60}

the Employer’s additional cost for completing the Works shall be 20 per cent.

Sign.of the Contractor Sign. of the Executive Engineer

TECHNICAL SPECIFICATION

1. Work & Site Condition

2. TECHNICAL CONDITION

3. Technical Specification of Materials

4. General Technical Specification

5. Item wise Specification of Partition & Material shifting

Sign.of the Contractor Sign. of the Executive Engineer

WORKS AND SITE CONDITION

1.0 INTRODUCTION:

GENERAL FEATURES OF THE PROJECT:

Govt. has decided to Providing and Fixing Partition system for office of DPC-Valsad, DCID-

Valsad, PSD1-Valsad, PSD2-Valsad and Damanganga Flood cell-Valsad, including

Electrification and Shifting of Office belongings from Damanganga Bhavan Valsad to KBC,

Abrama. work under this tender includes Civil work, Electrifications work, Transportation work with

other miscellaneous works.

The proposed work is to be executed at KBC Abrama, Ta.Valsad, Dist.Valsad. For visiting the site

contact to Deputy Exe. Eng., Project Sub Dn No.2, Ground floor, Damanganga Bhavan, Valsad.

3.0 COMMUNICATION

The nearest place for ordinary marketing is Valsad which is about to 4 km. from proposed site. The

site is connected by Valsad city is about 4 km. away from the proposed site.

4.0 BRIEF DESCRIPTION OF WORK :

I. WORK TO BE EXECUTED / SCOPE:

The works to be carried out under this tender are as under:

(a) Partition work

(b) Electrification work

(b) Transportation work

(c) Other misc works in relevant items for all the above type works.

II. PRINCIPAL DETAILS OF WORK:

Work to be performed for the various items is included in the Schedule –B. The above information

is only a general out line and dose not in any way limit the performance of all work and supply of

plant, machinery, all labour and materials necessary for completing the work as shown in the

approved working drawing and mentioned in the specification.

No extra payment or claim on account of any additions or a alteration in working

drawing shall be admissible.

Only unskilled labours are locally available at site. All skilled and semi skilled labours will have to

be brought from outside.

Area being highly rural, there are no local housing arrangements available and contractor will have

to make his own arrangement for his staff and labours etc.

Sign.of the Contractor Sign. of the Executive Engineer

7.0 WATER SUPPLY:

The contractor shall have to make his own arrangement of water supply for the work at his own cost.

8.0 THE INFORMATION AND DATA:

The information and data mentioned herein above as well as shown or given in the various drawings

accompanying the tender documents are for general information only. The department shall have no

responsibility in respect of accuracy of these informations, interpretation and conclusions drawn by

the contractor in so far as the informations / data are concerned. The contractor shall have to make

their own investigations to satisfy themselves in regard to informations/data given herein above.

9.0 SITE CONDITION:

The work Providing Renovation & refixing P.V.C. false cealing & half partition of Alluminium

section @ Damanganga Bhavan, Valsad. It is advice to have site visit before quoting rates. It shall

be deemed that the contractor have satisfied themselves as to the nature and pertaining to transport

handling and availability and storage of materials, availability of labour, weather condition at site

and that the tenderer has estimated his cost accordingly and the department will bear no

responsibility for any of such knowledge of site conditions and also consequences thereof.

10.0 POWER SUPPLY:

Power supply shall be arranged by the contractor at their own cost. No power supply is guaranteed

by the Department. The contractor shall work out his own power supply requirement and applies to

GEB for power supply and shall provide all supply lines at his own cost. Also electricity charge,

rents etc. as per GEB norms from time to time shall be born by the contractor. The rates are deemed

to be inclusive of all such charges.

The contractor shall construct and maintain the Inspection Roads and Roads for all purposes required

during construction at his own cost. However, there will be no charge for any reasonable use of any

road constructed by Government at site of work.

12.0 POST TELEGRAPHS AND TELEPHONE :

There is sub post & telegraph office at local area i.e Taluka District places Valsad.

13.0 BANK FACILITY:

Branches of State Bank of India and other Schedule Banks are available at Valsad.

14.0 AVAILABILITY OF MATERIAL:

I. PETROL AND DIESEL :

There is no private petrol pump along site. However Diesel and petrol will be

available from Abrama, Valsad.

Sand is available from river Tapi river ( Dist Surat ), Ambica river (Dist. Navsari)

Narmada River (Dist. Bharuch) Orsang River (Dist. Vadodara) which is about 100 to 200 km. away

from work site. If enough quantity and required quantity of sand is not available from this sources

contractor shall manage for receiving the sand from other sources without any extra claim. The

contractor shall have to pay for dead rent lease charge and all other charges including royalty charge

etc. and shall have to produce royalty payment documents to Department.

III. COARSE AGGREGATE :

The course aggregates for concrete work shall be obtained by crushing rock from the quarry

nearby vicinity of work site. However contractor shall arrange for approved quality of course

aggregate at his own cost at suitable place.

The potable water is available in nearby area. The contractor shall make all his efforts and make his

Sign.of the Contractor Sign. of the Executive Engineer

own arrangement to get the water in required quantity for curing, mixing and domestic use.

However, in case of none availability of potable water contractor shall have to make his own

V. OTHER MATERIALS :

The contractor shall make his own inquiries regarding availability of other materials required

for construction of entire work and accordingly he should quote the rate.

15.0 THE LEAD :

The lead and availability of the required quantity of materials in respect of the quarry site shown

above are given for guidance of the contractor as per the latest available data with the department.

However, after operating upon the quarry site, if the required quantity is not yielded from the quarry

the contractor will have to bring the materials at his risk and cost from any other quarry which may

be situated at the lead more than the specified lead as above. No extra claim shall be entertained for

additional lead if the required materials are not available from the above quarries or with the

specified lead.

16.0 CONSTRUCTION PROGRAMME :

The contractor shall submit his construction programme and progress report as stipulated under

Condition of contract section-3(B) to ensure good progress during execution of work. The contractor

shall be bound in all cases to complete the work within stipulated time limit or extension there of as

granted by the Government for which contractor is not liable for delay. The contractor shall furnish

construction schedule accordingly.

Signature of Contractor Deputy Executive Engineer Executive Engineer

Project sub div.no 2 Damanganga Canal Investigation Dn.

Sign.of the Contractor Sign. of the Executive Engineer

Name: of work “Providing and Fixing Partition system for office of DPC-Valsad,

DCID-Valsad, PSD1-Valsad, PSD2-Valsad and Damanganga Flood cell-Valsad,

including Electrification and Shifting of Office belongings from Damanganga

Bhavan Valsad to KBC, Abrama.”

2.TECHNICAL CONDITION

1. ACCURACY OF LINES, LEVELS AND GRADES:

The various works shall be done true to line, level and grade. The periodical checking of these by the

Government staff shall not absolve the contractor of his responsibility regarding their accuracy. In case

of deviation or any discrepancy in line, level or grade at the meeting faces, the contractor shall make

good the discrepancy at his own cost and without any compensation for the additional work if any

involved. Whenever such a discrepancy is found to arise at the junction of works of different contractors,

the relative liability to set right their respective discrepancy shall be final and binding on the Engineer

whose decision shall be final and binding on the contractors, concerned. The Engineer, shall, further

have the unquestioned right, if need be to rectify the discrepancies and recover the costs from the

contractor or contractors according to proportions as he may consider reasonable.

2 TESTING OF MATERIALS AND WORKS:

(a) All materials before being incorporated in the work shall be inspected and approved by the

Engineer-in-charge before use.

Any work, on which such materials are used without prior inspection (and when necessary, testing)

and without approval or written or written permission of the Engineer defective and not acceptable.

(b) The contractor shall have to make required protective measures by own risk and cost. The

department will not involve in this issue.

3. SECURITY MEASURES:In view of the strategic importance of all the projects and installations

security restriction may be imposed by the Engineer as per directions of the security authorities and

the contractor shall abide by all such instructions scrupulously. In case a system of identity cards

in introduced the contractor shall at his cost provide for his person all such identity cards with

photos, if necessary and get those duly singed by the Engineer or his duly authorized

representative. The contractor shall also keep the Engineer in formed regarding all visitors and

obtain proper permits for their visits. No unauthorized visitors will be allowed on work site.

4. CHANGE IN DESIGN AND DRAWINGS:

The drawing given with tender documents are on present available data. However during execution

of work any change in design / drawing shall not vitiate the contract and no extra payment shall be

made to the contractor.

The increase or decrease in quantities under the relevant item on account of above changes shall

be paid only at the tender rate of the relevant items for increase or decrease in quantities up to 30%

of the tendered quantities.

Deductions from running account bill on account of the following items shall be made to the extent

mentioned against each item.

1. Security Deposit at stipulated rates.

2. Penalty if any in full.

3. Expenditure incurred by Government on behalf of the contractor in full.

4. Hire charge to plant and equipment in full.

5. Other recoveries in full.

6. Income-tax deductions.

7. Sales Tax. (VAT)

8. Testing charges.

9. Labour Welfare cess

6 Payment of security Deposit

Contractor shall have to pay security deposit within prescribed time limit as specified in clause -

of terms and condition of contract. In no case, period for paying security deposit shall be extended

and in such case tender / contract already accepted shall be considered as cancelled and Earnest

Sign.of the Contractor Sign. of the Executive Engineer

Money Deposit of contractor shall be forfeited. An adverse note to that effect in the confidential

report of contractor shall be made under intimation to registration authority for cancellation of

7 The Contractor Shall Pay the Royalty To the Competenent Authority/ Local Bodies as

per rules and shall produce no due certificate.

There may be delay in payment for the works executed by the agency for want of grant for the

same; the contractor shall be bound to bear such delay without any claim in this regard.

9 AWARD OF WORK

Contractor registered under Class “E-1” and above is eligible for the works. To complete these

works within time limit & to achive the required progress of work and to utilized available budget in

the time the following special condition are laid down at the opening of the tender.

(a) Contractor registered under class “E-1” and above is eligible for the work.

10 SIGN BOARD AT SITE OF WORK:

The Government of Gujarat, schivalayaGandhinagar vide its circular of Narmada, water resources,

water supply and Kalpsar department No. MICELL-102010-17-(2)-K-1, dtd. 29-1-11 has stated that

the contractor shall provide sign board at the site of work at his own cost and expences. The sign

board shall display all necessary details of the work as well as address, phone number, fax number

of concerned Executive Engineer. The contractor shaal have to at his own cost and expences, fix

the board at the site of work and shall inform and produce the photograph of the board to the

concerned Deputy Executive Engineer and Executive engineer. In case the above work is not done

by the contractor, a sum as fixed by the Executive Engineer shall kept withheld from the R.A. bill

payable to the contractor and kept till the said work is completed by the contractor.

Executive Engineer

Damanganga Canal Ivnestigation Division

Sign.of the Contractor Sign. of the Executive Engineer

3.Technical Specification of Materials

1.1 All materials to be used shall conform to the relevant specifications as per the latest version of Indian

standard, as per standard specification of R & B Booklet, unless otherwise stated in the detailed

specifications of items of work.

1.2 Wherever a reference to any Indian standard appears in the specification, it shall be taken to mean

as reference to the latest version of the standard.

1.3 Tests for materials shall invariably be got carried out by the contractor when the same are specified

in the out, even the same are not specifically mention in the specifications and if it is necessary in

the opinion of the Engineer in charge, the same are required to be carried out. All such tests shall be

got carried in any Government approved Laboratories or Institute and cost there of shall be entirely

borne by the contractor unless otherwise specified.

1.4 No collection of materials shall be made before it is got approved from the Engineer- in – charge.

1.5 Collection of approved materials shall be done at site of work in a systematic manner. Materials

shall be stored in such a manner as to prevent deterioration, intrusion of foreign matter and to ensure

the preservation of their quality and fitness for the work.

1.6 Materials, if rejected by the Engineer – in – charge shall be immediately removed within twenty

four hours of receiving such an information, Engineer- in- charge dispose off such materials in a

manner as he choose and the contractor shall not be entitled to any compensation for the cost of such

1.7 Approval to the samples of various materials given by the Engineer- in- charge will not absolve the

contractor from the responsibility of replacing the defective materials brought on site of materials

used in the work found defective at a later date. The contractor shall have no claim to any payment

to compensation whatsoever on account of any such materials being rejected by the Engineer- in

1.8 The contractor shall be responsible for observing the laws, rules, and regulations imposed under the

“MINES & MINERAL ACTS” and such other laws and rules. prescribed by central/ state Govt.

from time to time.

SPECIFICATIONS OF MATERLAIS

1.1 Water shall not be salty or brackish and shall be clean, reasonably clear and free from

objectionable quantities of silt and traces of oil and injurious alkalies, salts, organic matter and other

deleterious material which will either weaken the mortar or concrete or cause efflorescence or attack

the steel in R.C.C. Container for transport, storage and handling of water shall be clean. Water shall

conform to the standards specified in I.S. 456-1978.

1.2. If required by Engineer-in-chargeit shall be tested by comparison with distilled water.

Comparision shall be made by means of standard cement tests for soundness, time of setting and

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mortar strength as specified in I.S. 269-1976. Any indication of unsoundness, change in time of

setting by 30 minutes or more or decrease of more than 10 per cent in strength of mortar prepared

with water sample when compared with the results obtained with mortar prepared with distilled

water shall be sufficient cause for rejection of water under test.

1.3. Water for curing mortar, concrete or masonary should not be too acidic or too alkaline. It shall

be free of elements which significantly affect the hydration reaction or otherwise interfere-with the

hardening of concrete during curing or those which produce objectionable stains or other unsightly

depositson concrete or mortar surfaces.

1.4. Hard and bitter water shall not be used for curing.

1.5. Potable water will be generally found suitable for curing mortar or concrete.

Sign.of the Contractor Sign. of the Executive Engineer

4.General Technical Specification

M-1 ALLUMINIUM SHEET:

2.1 CHEMICAL COMPOSITION

The material when analyzed as per IS 504 or any other instrumental/chemical method shall conform to the

requirements as given in Table 1. In case of dispute, the procedure given in IS 504 shall be the referee

method. However, when the method is not given in IS 504 the referee method shall be as agreed to

between the purchaser and the manufacturer.

2.2 MECHANICAL PROPERTIES:

Alluminium piece shall be rectangular section and conform to the dimension as given in IS 1608 with a

gauge length of 50 mm. The test piece shall be cut transverse to the direction ofrolling for sheet and strip

300 mm wide and over and parallel to the direction of rolling for sheet and strip under 300 mm wide. When

the width of the material to be tested in insufficient to permit preparation of the standard tensile test piece,

a piece of the full width of the material may be used.

The material shall be supplied in the condition as specified by the purchaser. while specifying the condition,

the temper designation as laid down in IS 5052 shall be followed.

1.4 DIMENSIONS AND TOLERANCES:

The dimensions and tolerances ofsheet and strip shall be as given in IS

2.5 DENSITY OF ALUMINIUM:

Aluminium has a density around one third that of steel or copper making it one of the lightest commercially

available metals. The resultant high strength to weight ratio makes it an important structural material

allowing increased payloads or fuel savings for transport industries in particular.

1.5 STRENGTH OF ALUMINIUM:

Pure aluminium doesn’t have a high tensile strength. However, the addition of alloying elements like

manganese, silicon, copper and magnesium can increase the strength properties of aluminium and

produce an alloy with properties tailored to particular applications.

Aluminium is well suited to cold environments. It has the advantage over steel in that its’ tensile strength

increases with decreasing temperature while retaining its toughness. Steel on the other hand becomes

brittle at low temperatures.

2.7 CORROSION RESISTANCE OF ALUMINIUM:

When exposed to air, a layer of aluminium oxide forms almost instantaneously on the surface of aluminium.

This layer has excellent resistance to corrosion. It is fairly resistant to most acids but less resistant to

2.8 THERMAL CONDUCTIVITY OF ALUMINIUM:

The thermal conductivity of aluminium is about three times greater than that of steel. This

makes aluminium an important material for both cooling and heating applications such as heat-

exchangers. Combined with it being non-toxic this property means aluminium is used extensively in

cooking utensils and kitchenware.

2.9 ELECTRICAL CONDUCTIVITY OF ALUMINIUM:

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Along with copper, aluminium has an electrical conductivity high enough for use as an electrical conductor.

Although the conductivity of the commonly used conducting alloy (1350) is only around 62% of annealed

copper, it is only one third the weight and can therefore conduct twice as much electricity when compared

with copper of the same weight.

2.10 REFLECTIVITY OF ALUMINIUM:

From UV to infra-red, aluminium is an excellent reflector of radiant energy. Visible light reflectivity of around

80% means it is widely used in light fixtures. The same properties of reflectivity makes aluminium ideal as

an insulating material to protect against the sun’s rays in summer, while insulating against heat loss in

Sign.of the Contractor Sign. of the Executive Engineer

GENERAL SPECIFICATIONS FOR ELECTRICAL WORKS

1. Wiring Rules:

The installation generally shall be carried out in conformity with relevant Indian Standard

Specifications and code of practices prevalent, Indian Electricity Rules 1956 and Indian Electricity Act,

1910 as amended from time to time.

The definition of terms shall be in accordance with Indian Standard code of Practice for Electrical

wiring Installation IS-732-1982 except for the definition of point in case of Internal Electrical Installation.

For definition of point wiring and measurement of Electrical works IS-5908-1970 shall be referred to.

3. Voltage and Frequency of Supply:

All current consuming devices shall be suitable for frequency of 50 C/s and system of voltage meant

for unless otherwise specified.

4. Layout of wiring and its description:

(i) The wiring shall be carried out as per Schedule "power" wiring must be in screwed conduit and

shall be kept separate and distinct from lighting wiring. All wiring must be done on the

distribution system with main and branch distribution boards at convenient centers and without

isolated fuses. All conductors shall be run as far as possible along the walls and ceiling as to be

easily accessible and capable of being thoroughly inspected. The balancing of circuits will be

arranged beforehand by the Ex. Engineer Electrical Division.

(ii) With in one month of the taking over the installation, the contractor shall supply to the Ex.

Engineer, Elect. Division a complete set of wiring diagrams of the same on drawings to be

supplied when available by the Executive Engineer, Electrical Division, and to the satisfaction of

the Ex. Engineer, Elect. Dn, and these wiring plans shall be "Drawings" within the meaning of

the term as used in the General Conditions of contract.

All conductors unless otherwise specified shall not be less than 1.5 Sq. mm for point wiring and

Sq. mm for mains. Conductors for power and lighting circuits shall be of adequate size to carry the designed

circuit load without exceeding the permissible thermal limits for the installation, and such sizes will be

stipulated in specifications and or drawings.

6.1 All cables shall conform to relevant Indian Standards

6.2 Conductors of all cables except the flexible cable shall be of aluminum. The smallest Alu minimum

conductors for the final circuit shall have nominal cross sectional area of not less than 1.5 Sq. mm.

The minimum size of the aluminum conductors for power wiring shall be 4 Sq. mm

6.3.1 Conductors of flexible cables shall be of copper. The minimum cross-sectional area of such a cables

shall be lf.0193 mm. The flexible cable shall have uniform and adequate insulation.

6.3.2 Unless the flexible cables and conductors are protected by armor or tough rubber or PVC Sheath,

these shall not be used in workshops and other places where they are liable to mechanical damage.

6.3.3 Core flexible, cables shall be used for connecting single phase Appliances for phase, neutral & earth-

7. Fall of Potential:

The cross-sectional area of all conductors inside buildings shall be so proportioned to their lengths

that the drop in voltage between main fuses and the farthest point or any lamp shall not exceed three

percent of the voltage of the consumer's with all the consuming devices in use.

7.1 If the CABLE SIZE is increased to avoid the voltage drop in circuit current rating of the cable shall

be more than that for which the circuit is designed. In each circuit or sub circuit every cable shall

have a current rating not less than that of the fuse which protects the circuit or sub circuit respectively

for current higher than the full load current.

8. Ratings of lamps and fans socket out lets: Points and exhaust fans:

8.1 Incandescent lamps installed in residential and non- residential buildings shall be rated at 60 watts

& 100 watts respectively.

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8.2 Table fans and ceiling fans shall be rated at 60 watts, exhaust fan shall be rated according to their

8.3 5 Amp. socket outlet points and 15 Amp. sockets outlet points shall be rated at 100 watts and

watts respectively for the purpose of load assessment unless actual values of the load are known or

9.1 Before the installation is commissioned following tests shall be carried out.

(1) Insulation Resistance test.

(2) Polarity Tests of Switches

(3) Earth continuity tests

(4) Earth electrodes Resistance test.

9.2.1.1 The insulation resistance shall be measured between earth and the whole system of conductors or

any section-thereof with all fuses in place and all switches closed, and except in earthed concentric

wiring all lamps in position or both poles of the installation otherwise electrically connected

together- a direct current pressure of not less than twice the working pressure provided that it need

not exceed. 500 volts for medium voltage circuits where the supply is derived from the three wire

D.C. or a poly phase A.C. System, the neutral pole of which is connected to earth either direct or

through added resistance, the working pressure shall be deemed to be that which is maintained

between the phase conductor and the neutral.

9.2.1.2 The insulation resistance shall also be measured between all conductors to one pole or phase

conductor of the supply and all the conductors connected to the neutral or to the order pole or phase

conductors of the supply with all lamps in position and switches in 'OFF' position and its value shall

be not less than in that specified in Sub-Clause 9.2.1.3.

9.2.1.3 The insulation resistance in Megohms measured as above shall not be less than 50 Megohms divided

by the number of outlets or when PVC insulated cables are used for wiring 12.5 megohms divided

by number of outlets.

9.2.1.4 Where a whole installation is being tested, a lower value than that given by the formula, subject to

a minimum of 1 megohm is acceptable.

9.2.1.5 A preliminary and similar test may be made before lamps, etc. are installed and in this event the

insulation resistance to earth should be not less than 100 megohms divided by the number of outlets

or when PVC insulated cables are used for wiring 25 megohms divided by number of outlets.

9.2.1.6 The term "Outlet" includes every switch except that a switch combined with a socket outlet,

appliance or lighting fitting is regarded as one outlet.

9.2.1.7 Control rheostat heating and power appliance and electric sign may, if required, be disconnected

from the circuit during the test, but in that event the insulation resistance between the case or frame

work, and all live parts of each rheostat, appliance and sign, shall be not less than that specified in

the relevant Indian Standard Specification or where there is no such specification shall be not less

than half a megohm

9.2.2 Polarity Test:

9.2.2.1 In a two wire installation a test shall be made to verify that all switches in every circuit have been

fitted in the same conductor through out & such conductor shall be labeled or marked for connection

to the phase conductor or to the non-earthed conductor of the supply.

9.2.2.2 In a three wire or a four wire installation a test shall be made to verify that every non-linked single

pole switch is fitted in a conductor which is labeled or marked for connection to one of the phase

conductor of the supply.

9.2.2.3 The installation shall be connected to the supply for testing. The terminals of all switches shall be

tested by a test lamp one lead of which is connected to the earth. Glowing of test lamp to its full

brilliance, when the switch is in 'on' position irrespective of appliance in position or not shall indicate

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that the switch is connected to the right polarity.

9.2.3 Earth Continuity Test:

The earth continuity conductor including metal conduits and metallic envelops of cables in all cases

shall be tested for electric continuity and the electrical resistance of the same along with the earthing

lead but excluding any added resistance or earth leakage circuit breaker measured from the

connection with the earth electrode to any point in the earth continuity conductor in the completed

installation shall not exceed one ohm.

9.2.3.1 Earth Electrode Resistance Test:

Earth electrode Resistance test may be carried out by Megger Earth Testers containing a direct

reading ohm-meter, a hand driven generator and auxiliary electrodes.

9.3 On completion of an electric installation (addition and alteration) a certificate shall be furnished by

the contractor countersigned by the certified Supervisor under whose direction supervision the

installation was carried out. This certificate shall be in the prescribed form as given in Appendix-'B'

in addition to the test certificate required by Local Electrical Supply Authorities.

10. Joint and looping back:

Unless with the sanction of Ex. Engineer Electrical Divisions all joints in conductor shall be means