Contract for a period of One Year for the work of Housekeeping in the premises of the High Court complex including Auditorium complex of the Gujarat High Court at Sola, Ahmedabad.

5 Forms for furnishing information for Technical Bid 14-18

6 Terms & Conditions 19-36

1.0 Tender No. GHC/HK/01/2026

Contract for a period of One Year for the work of

Housekeeping in the premises of the High Court

2.0 Name of Work complex; including Auditorium complex of the Gujarat

High Court at Sola, Ahmedabad.

High Court of Gujarat

Sola, Ahmedabad 380

Rs. 15,000/- [Rupees Fifteen Thousand Only] by a

Demand Draft drawn in favour of “The

4.0 Registrar, High Court of Gujarat,

[Non Refundable]

Ahmedabad” payable at the State Bank of India,

High Court complex Branch.

Following enterprises/organisations shall be

exempted from paying Tender Fee, upon

submitting relevant documents:

(1)Micro & Small-scale enterprises which

participate directly in the tendering process

for the service which they are providing

and have Udyam registration for service

under procurement and having registration

with National Small Industries Corporation.

(2)Startups which participate directly in the

tendering process for the service which

4.1 they are providing and recognised by DPIIT

Paying Tender Fee

under the Start-up India Program and have

obtained Udyam registration & NSIC

registration as MSE.

(3)State Government recognised organizations

like (i) Organisations for blinds, dumb and

deaf, disabled, mentally disabled persons;

(ii) Women’s self-help group recognised by

Gujarat Livelihood Promotion Company;

which participate directly in tendering

process for the service which they are

Availability of On Websites www.tender.nprocure.com and

www.gujarathighcourt.nic.in

06 Brief scope of work Work of Housekeeping in the premises of the

[Detailed scope as High Court complex; including Auditorium

complex of the High Court of Gujarat at

Sola,Ahmedabad.

For carrying out this work, the Contractor will

have to deploy sufficient manpower as well as

supervisory staff to carry out day-to-day

supervision of the work to the satisfaction of the

Officer-in-Charge.

Rs.15,75,000/- being approximately 3% of

the Estimated Annual Contract

Amount(Excluding GST) by way of Demand

Draft drawn in favour of “The Registrar, High

Court of Gujarat, Ahmedabad” payable at the

Earnest Money State Bank of India, High Court complex Branch.

Deposit It is to be enclosed along with Technical Bid only,

07 [Refundable only failing which, the tender will be considered as

after completion of invalid tender.

Tender procedure] [EMD in any other form; except by DD/Pay Order, will

be summarily rejected]

EMD must be submitted as above, no

exemption on any ground shall be granted

from submitting EMD to any Bidder.

An amount equivalent to Two Months’

estimated housekeeping bill amount as

Security Deposit has to be deposited by the

Contractor within one month of the receipt of

“Letter of Offer” in the form of a Demand Draft

[DD]/Pay Order from a Bank in favour of “The

Registrar, High Court of Gujarat,

Ahmedabad” payable at the State Bank of India,

08 Security Deposit High Court Complex Branch. The Security

Deposit shall remain valid for a period of

[Ninety] days from the date of completion of the

contract period. Upon satisfactory completion of

the work during the contract period and after

days from the date of completion of the contract,

if there are no liabilities or dues, in any manner

to be recovered from the Contractor, the Security

Deposit shall be refunded without any interest.

09 Duration One Year [12 months]

10 Last date & time

11 Last date for

Tender Fee, EMD 02.07.2026 by by 04:00 p.m.

Technical bid Note : The tender documents submitted after due

during the office date will not be considered for scrutiny and will

hours by Hand be outrightly rejected.

Delivery/RPAD/Spe

ed Post before the

last date to Central

Tapal registry of

addressing it to the

Registrar General.

12 Date & Time of

EMD covers for 02.07.2026 by 05:00 p.m.

verification with

online submitted

13 Opening of price 04.07.2026 onward, subject to verification of

bids technical bids.

14 Validity of offer

from the date of

90 days from the last date of submission of bid.

opening of price

Other Terms & Conditions:

1) In case of any discrepancy, the Tender published on

www.tender.nprocure.com shall prevail.

2) The High Court of Gujarat reserves the right to reject any or all

the tenders or split the work between more than one bidders

without assigning any reason.

3) Tender received without Tender-Fee and E.M.D will be

summarily rejected.

4) The bidder is required to enclose the Demand Draft/Pay Order

of Tender Fee (if not exempted) and E.M.D. amount in the sealed

technical bid cover without fail. If demand drafts are not

enclosed in the sealed technical bid cover then the tender will

not be considered for scrutiny and will be summarily rejected.

5) EMD shall be returned to Unsuccessful / disqualified Bidders

without any interest, within 30 days after completion of tender

6) EMD may be forfeited:

a) If the Bidder withdraws the Bid during the period of Bid

b) If the Bidder is found to be indulging in any fraudulent

c) If the successful Bidder fails to sign the Contract upon award

d) If the successful Bidder fails to commence the work as per

e) If the successful Bidder fails to furnish Security

Deposit as required by this Tender Document.

7) The High Court of Gujarat reserves the right to blacklist such

Bidder(s) whose EMD has been forfeited as above, from

participating in future tenders if sufficient cause exists.

8) The Contractor shall employ not less than 241 well trained

Sanitory Attendants, 11 Supervisors at High Court

Campus and 12 Sanitory Attendants and 1 Supervisor at

Dhuliakot Guesthouse i.e. Total 253 Sanitory Attendants

and 12 Supervisor. The details of the work have been

stipulated in the “Terms & Conditions”. The Bidders are advised

to go through the terms in detail before bidding.

9) The Contactor shall carry out the work of housekeeping for the

following buildings and adjoining plot area; as directed by the

concerned Officer.

Sr. Description Area in

HIGH COURT OF GUJARAT CAMPUS INCLUDING AUDITORIUM

1 High Court Complex total built-up area including,

Main Court Building, Judges’ Facility Building,

Administrative Building ‘A’ Wing & ‘B’ Wing, Record

room Building, Creche, IT Cell, Corridors and

2 Advocates’ Bar Room and Ladies’ Room

3 New Judges’ Library Building including Arbitration

a. Lobby passages and toilets of Advocates’ Building

b. Lobby passages and toilets of New Advocates’

5 Old Govt. Pleaders’ Building

6 Medical Facility

7 Gate Pass Facility Building at Gate No. 2

8 SRP Barrack Building

9 Security Building

10 Open area outside Public Canteen

11 Open Spaces including roads and parking in High

Court Complex and Auditorium

DHULIAKOT GUESTHOUSE, LAW GARDEN, AHMEDABAD

1 Total Buill-up Area

2 Multipurpose Open Plot

10) No tender shall be accepted/opened in any case which are

received after due date and time of the receipt of tender;

irrespective of delay due to postal services or any other reasons

and the High Court of Gujarat shall not assume any

responsibility for late receipt of the tender. Any correspondence

in this matter will not be entertained.

11) Tender is in two bid system i.e., Technical Bid and Price Bid.

Only the tender of bidders who are qualified in the technical bid

evaluation will be considered for opening the price bid. The

price bid is required to be submitted online at

www.tender.nprocure.com only by the date and time prescribed

in the tender notice. The bid must be digitally signed with a

valid Digital Signature Certificate. The High Court of Gujarat is

not responsible in case of technical error in submitting the

online price bid. No communication in this regard shall be

12) The Tender shall be non-transferable.

13) The Tender shall be filled in English with neat, legible and

correct entries. Indistinct figures, erasures and/or alterations

shall not be permitted in the Tender

14) No bidder shall be allowed to withdraw the Tender, after

opening of the Tender documents

15) The bidders are required to quote the rate strictly as per the

terms and conditions mentioned in the Tender document. The

conditional tender or tender submitted for part items will not be

considered and shall be liable for outright rejection. If for any

item, rates are not quoted, then tender for the same bidder shall

be summarily rejected.

16) Tender documents are only available in electronic form. The

sealed technical bid has to be submitted by Hand

Delivery/RPAD/Speed Post at the office of the High Court of

Gujarat, within the stipulated date and time.

17) The decision of the Registrar General with respect to

acceptance or rejection of any tender will be final and binding.

18) If required, the High Court of Gujarat may modify the date of

submission of the Bid by prior notice, in form of corrigendum.

19) Bids shall be valid for 90 days from the date of opening of the

Price Bid. A Bid valid for a shorter period shall be rejected

summarily. The Bid validity may be extended for a further

period from the date of expiry of Bid validity in consultation

with the successful Bidder.

20) A pre-bid meeting for this work will be held on 20.06.2026 at

p.m. afternoon. The inquiry / information of work shall be

provided during the meeting. Before filling the tender,

interested agencies can take visit of the High Court of Gujarat

campus and Gujarat High Court Auditorium and get estimate of

the work condition of the local place, nature / type of work to be

performed, persons/appliances and material to be required.

21) The Courts at Ahmedabad shall have the exclusive jurisdiction

to try all disputes arising out of this tender process.

Digitally signed by SUTHAR

SUTHAR SANJAY SANJAY DAHYALAL

DAHYALAL Date: 2026.06.12 15:43:08

HIGH COURT OF GUJARAT SANJAY D. SUTHAR

Sola, Ahmedabad Registrar General

INSTRUCTIONS TO THE BIDDERS

Bidders are advised to read the instructions, evaluation norms

and other terms and conditions described in these documents and

other instructions carefully before making their offer. In case of any

doubt, they may contact :

Mr. Mukul Pandya

Campus Administrator

High Court of Gujarat

THE TENDER AND THE OFFER

It is a two-bid system. The tender document includes technical

bid and price bid. Only the tender of bidders who are qualified in the

technical bid evaluation will be considered for opening of price bid.

PART – I : Technical Bid

Tender fee and EMD to be submitted physically as per Tender

Notice to the Tapal Registry of the High Court of Gujarat, addressing

“The Registrar General, High Court of Gujarat”.

Technical bid documents required to be submitted in support of

experience, financial position, etc., as well as tender fee and

EMD in the prescribed form shall be placed in sealed cover

super-scribed “TECHNICAL BID, TENDER No., and NAME OF

WORK” and to be submitted separately at the Tapal Registry of the

High Court of Gujarat, addressing The Registrar General, High Court

of Gujarat, Ahmedabad before the stipulated time. All the documents

submitted should be signed and stamped.

PART – II : Price Bid

To be submitted before the stipulated time, on-line at

https://www.tender.nprocure.com

The bid shall be filled considering the minimum wages prescribed

from time to time [for non-technical staff, skilled, semi-skilled and

unskilled workmen] under the prevailing Labour Laws; otherwise, the

bid will be rejected.

CORRIGENDUM – Sometimes issue of Corrigendum may be

necessary to clarify doubts raised or to make some corrections. All

such corrigendum shall be displayed on web-site

https://www.tender.nprocure.com. and www.gujarathighcourt.nic.in only. The

bidders are therefore advised to refer to these sites from time to time

to keep themselves updated.

(1) Bidder must have minimum 5 years’ experience of

Housekeeping work in any Government Institution or Local

Body. Experience will be calculated sequentially not parallelly.

Details of the experience to be submitted by the Bidder in the

Form -’C’. Supporting documents such as experience

certificates and work orders to be submitted along with

(2) Bidder must have average turnover of Rs. 10 Crores during

last three years. Bidder shall submit copies of latest audited

financial documents accompanied with certificate by the

Chartered Accountant showing requisite turnover as per

(3) In addition to the above, bidder shall submit all the

documents / certificates mentioned in Form - ‘A’ of the tender

(4) The Bidder should not have been blacklisted or banned in any

manner by any Government, Quasi-Government Authority or

any Public Sector Undertaking in India. The bidders have to

produce an Affidavit on a Non-Judicial Stamp- paper of

Rs.300/- as per Form -’E’.

INSTRUCTION TO BIDDERS FOR ONLINE TENDERING

Further details of this tender are as under:

1.0 Contract for a period of one year for

Housekeeping works of Gujarat High Court Campus

including the Auditorium complex.

2.0 Downloading of Tender Documents

2.1 Tender notice will be available on web sites

https://www.tender.nprocure.com and

www.gujarathighcourt.nic.in

2.2 Bidders who wish to participate in this tender will have

to get themselves registered on website

https://tender.nprocure.com

For any technical help with respect to registration or

online submission of bid please contact:

(n)Code Solutions - Division of GNFC Ltd.,

(n)Procure Cell

501, GNFC Infotower, S.G. Road

Bodakdev, Ahmedabad - 380054 (Gujarat)

Toll Free : 7359 021 663 (9:30 AM to 8:00 PM)

Email: [email protected]

3.0 Digital Signature Certificate

3.1 Bidders who wish to participate in online tenders will

have to procure / should have legally valid Class –

D igital S i g n a t u r e Certificate, using which they can

sign their electronic bids.

Bidders can procure the same from any of the license

certifying Authority of India or can contact (n) code

solutions- a division of GNFC Ltd., who are licensed

certifying Authority by Govt. Of India.

3.2 Price bids must be digitally signed.

3.3 Bidders who already have a valid Digital S i g n a t u r e

Certificate need not procure a new Digital Signature

4.0 Submission of Technical and Price Bids

4.1 After tender submission date and time, bidder cannot edit

their su bmit t ed offer. No written or online request in

this regard shall be entertained.

4.2 Bidder shall submit their offer, i.e. Technical Bid in Hard

copy at High Court of Gujarat and Price Bid in Electronic

format on above mentioned website and date shown

above after Digitally signing the same.

4.4 Offers (price bids) in physical form will not be

accepted in any case and such bid/s will be

summarily rejected.

5.0 Submission of Tender Fees and other Documents

5.1 Bidder has to submit unconditional bid and no other

condition in any form shall be considered at all, at the

time of evaluation of the tender. Conditional tender shall

not be accepted.

6.0 Opening of Tender

6.1 After successful completion of Technical Evaluation, price

bid of only those bidders would be opened online who are

found to be qualified.

7.0 General Instructions:

7.1 The tender fees for online tender document will not be

refunded under any circumstances.

7.2 EMD in the form specified in tender document only shall

7.3 Tenders without Tender document fees, earnest money

deposit (EMD) and which do not fulfil all or any of the

conditions or submitted incomplete in any respect will be

7.4 Tender Notice shall form part of tender document.

7.5 Bidders are advised to read carefully the “Instruction

to the Bidders” and “Eligibility criteria” contained

in the tender documents.

7.6 The Internet site address for e-Tender is

www.tender.nprocure.com

7.7 The High court reserves the right to reject any or all the

tenders or split the work between more than one bidders

without assigning any reason thereof.

7.8 Bidder is requested to quote rates as per the terms and

conditions mentioned in the Tender Document. Tender

submitted for part items will not be considered and will

7.9 Bidder shall quote the rates for the entire contract on a

‘single responsibility’ basis such that the offer price covers

service provider’s all obligations mentioned in or to be

reasonably inferred from the Tender document in respect

of the Manpower Services at The High court of Gujarat.

This includes all the liabilities of the service provider such

as identity cards of personnel deployed by the service

provider and all other applicable statutory liabilities such

as Minimum Wages, ESI, Provident Fund contributions,

service charges.

7.10 The rates shall remain firm and fixed throughout the

contract period / extended contract period and no

escalation whatsoever will be allowed during the contract

period except for revision in Minimum Wages by the

Statutory Authority.

FORMS FOR FURNISHING

INFORMATION FOR TECHNICAL BID

Sr. Particulars. To be filled in by the

1. Name and Address of the Bidder with contact

2. Earnest money:

(a) Number, date and amount of D.D./ pay order.

(b) Bank on which D.D./Pay Order is drawn.

3. Income tax PAN card

4. Firm Registration certificate

5. GST registration certificate

6. EPF Registration certificate

7. ESIC registration certificate

8. Professional tax registration certificate

Date: Signature of the Bidder.

(On Bidder’s Letter Head)

Registrar General

High Court of Gujarat

Sola, Ahmedabad

Sub: Earnest Money Deposit against Tender No GHC/HK/01/2026.

With reference to above and as per terms and conditions of tender, we

are sending herewith D.D. / Pay Order NO___________________Dated

of____________________________________[Name of Bank and Branch]

For Rs. 15,75,000/- being the amount of E.M.D.

Yours faithfully

[Name and Signature of the Bidder]

The High Court of Gujarat,

Sola, Ahmedabad.

Subject: Experience information submission

Ref : Tender No. GHC/HK/01/2026.

I have carefully gone through the Terms & Conditions contained in the

Tender Document for “Availing Housekeeping Services at the High

Court of Gujarat, Sola, Ahmedabad”. I hereby declare that the

details stated below regarding experience of our firm / company is

true & correct and I have submitted supporting documents:-

Summary of Ongoing and Previous Experience related to Housekeeping

Sr. Organization/ Type of No. of Value of From To Number

no Institution services people contract Date Date of Days

provided employed (annual)

Yours Sincerely,

(Name and Signature of the Bidder)

The High Court of Gujarat,

Sola, Ahmedabad.

Subject: Financial data submission

Ref : Tender No: GHC/HK/01/2026.

I have carefully gone through the Terms & Conditions contained in

the Tender Document for “Availing Housekeeping Services at the High

Court of Gujarat, Sola, Ahmedabad”. I hereby declare that below are

the true details regarding turnover of our firm/company:

Financial Year Financial Year Financial Year

Chartered Accountant Name & Membership No.:

Chartered Accountant Seal & Signature:

Yours Sincerely,

(Name and Signature of the Bidder)

Compliance Letter for Authenticity of Information Provided

(On Non Judicial Stamp paper of Rs.300 duly attested by the Notary Public)

The High Court of Gujarat,

Sola, Ahmedabad.

Subject: Compliance with the tender terms and conditions, and Eligibility Criteria

Ref: Tender No.GHC/HK/01/2026.

With reference to the above referred tender, I, the undersigned <<Name of

Signatory>>, in the capacity of <<Designation of Signatory>>, am authorised

to give the undertaking on behalf of <<Name of the Bidder>>. We wish to inform

you that we have read and understood all the terms and conditions of this tender

and total requirements of the above mentioned Bid being submitted by us. We

hereby confirm that we meet or exceed the requirement of this tender.

In case of breach of any tender terms and conditions of this Tender, the decision of

the High Court of Gujarat, for disqualification will be accepted by us.

We also declare that we have not been blacklisted / banned / declared ineligible /

declared having dissatisfactory performance by any Government / Quasi-

Government Authority in India.

All the information provided in our submitted Bid is correct. In case any information

provided by us is found to be false or incorrect, the High Court of Gujarat has the

right to reject our Bid at any stage including forfeiture of our EMD/Security Deposit

and cancel the award of contract. In that event, the High Court of Gujarat reserves

the right to take legal action against us.

Dated this _________ day of____________20____

(in the Capacity of) :______________________

Duly authorised to sign Bid for and on behalf of __________________________

Note: This Compliance letter shall be signed by the bidder or authorised signatory

SCOPE OF WORK, TERMS & CONDITIONS OF CONTRACT

[A] REGISTRATION FEES, DEPOSITS, ETC.:

[1] The agreement shall be executed within one month of issuance

of work order. The expenses for drafting, execution, registration

charges, stamp duty etc. shall be borne by the Contractor.

[2] Contractor shall have to deposit an amount equivalent to the

Two Months housekeeping bill amount as security deposit

within 15 days of receipt of work order in the form of a

Demand Draft (DD)/Pay order from a Bank in favour of “The

Registrar, High Court of Gujarat, Ahmedabad” payable at

the State Bank of India, Gujarat High Court Complex Branch.

The Security Deposit shall remain valid for a period of Ninety

days from the date of completion of contract period.

[3] The Contractor shall observe and follow all the provisions of

laws, including Labour Laws, applicable to such work and

conditions relating to the persons engaged for the work.

[B] PERIOD, RENEWAL, SUB-CONTRACTING, ETC.:

[1] Period of Contract shall be for one year commencing from the

date of award of work order.

[2] That the High Court may at its discretion renew the contract on

a written request made by the Contractor at least three calendar

months before the expiration of the contract for such further

period and at such rates as the High Court may deem proper.

[3] Contractor shall not enter into sub-contract or assign the

contract in favour of anybody else.

[C] GENERAL CONDITIONS :

[1] The Contractor shall be responsible for police verification of all

the persons deployed under this contract and copies of such

police verification shall be submitted to the High Court.

[2] The Contractor shall not remove any of the articles or fixtures

of the High Court from the Campus.

[3] The Contractor shall obtain necessary License from the

Competent Authority immediately upon receipt of work order

from the High Court.

[4] The Contractor himself / herself shall purchase necessary

sanitary materials as specified by the High Court, at his / her

own costs for the purpose.

[5] The Contractor shall not permit entry of any person other than

his working staff in the Campus.

[6] Behaviour of the Contractor himself/herself as well as his/her

staff must be courteous and co-operative towards High Court

employees, advocates and litigants in the Campus.

[7] The Registrar General of the High Court and/or other Officers

appointed by the High Court shall make monthly inspection

about compliance of the aforesaid conditions and Contractor

shall have to obey the instructions given by such Officers.

[8] The contractor shall have to ensure that the Electricity and

Water are not wasted.

[9] If any staff of the contractor accidentally suffers loss in any

manner; inside or outside the High Court campus, or sustains

any injury due to any reason and becomes unfit to do the

work, in that case, the sole responsibility of particular staff shall

be of the Contractor. The High Court shall not be responsible

for any loss or damage to such staff of the contractor.

[10] It shall be responsibility of the Supervisors that the workers

may not sit idle at any place in the High Court campus during

the working hours.

[11] The Contractor shall not put up any permanent structure or

make any alterations or additions to the premises.

[12] The staff of the contractor shall not be permitted to use any part

of the premises as rest room or lodging house.

[13] The contractor shall take appropriate insurance policy of all the

persons engaged for the housekeeping work. If such person

sustains any injury while discharging duty, the High Court shall

[14] The persons employed by the contractor for the work in the

High Court campus shall not commit any act which is

prohibited by the Law. In case of any such conduct of any of the

persons employed by the Contractor, the Contractor shall be

solely responsible / liable for the same.

[15] Certificate of Authorized Officer on behalf of the Contractor

shall be produced certifying that the persons employed by him

for stipulated services are not suffering from any contagious or

skin disease and such staff member is not involved in any

criminal activity, proof of which shall be provided whenever

[16] Contractor shall store materials and equipments at the

earmarked place allotted by the High Court. Contractor shall

not use such earmarked space for any other purpose except for

storage of materials and equipments for housekeeping purpose.

A self-attested certificate containing the details of the stock

stored by the Contractor shall be provided to the officer

authorized by the Registrar General to oversee the working of

the Contractor.

[17] Any dispute, controversy or claim arising out of or relating to

this contract, or the breach, termination or invalidity thereof,

shall be settled by arbitration in accordance with the Arbitration

and Conciliation Act, 1996 as may be amended from time to

[18] The Courts at Ahmedabad shall have the exclusive

jurisdiction to try all disputes arising out of this contract.

[1] In case the number of persons deployed by the Contractor are

less than the specified limit, proportionate amount of such

absent persons shall be deducted from the bill amount.

[2] The Contractor shall pay wages to its staff / workmen only by

making remittance through banking channel or depositing the

wages directly in the respective Bank accounts of the Staff /

workers, latest by 5th day of every calendar month. The

Contractor shall raise his / her bill / invoice only after making

payments to all the staff / workmen along with submitting proof

of payment of such wages, not later than 10 days from the date

of making the payment to the workmen.

[3] The contractor shall make payment of timely wages to the

workmen employed and deposit all other statutory dues such as

P.F. Contribution, ESIC, Bonus, etc. with the concerned

authorities in timely manner and submit proof of payment of

deposit made by the Contractor to the High Court, or else the

bills / invoices submitted by the Contractor would be withheld.

[4] In case of such workmen whose wages could not be deposited

directly in savings bank account, the payment of wages shall be

made in the presence of the officer of the High Court authorized

by the Registrar General, who shall put his counter signature on

the payment sheet, which must contain the signature of the

workman and the Contractor.

[5] Necessary insurance and GPF / EPF shall have to be deducted

for the workers by the Contractor as per the Labour Laws and

Registers regarding the same shall be maintained. The

contractor shall be responsible to deposit such statutory

deductions and send the necessary registers to the concerned

Office and a copy of the same shall be submitted to the High

[6] It shall be the duty of the Contractor to comply with necessary

provisions of all the relevant laws such as labour laws including

sections 6, 6A and 6C of Employees Provident Fund and

Miscellaneous Provisions Act, 1952 and provisions of other

laws that may be applicable to the contract and shall maintain

necessary proofs of such compliance and shall be under an

obligation to produce the same before the Registry of the High

Court from time to time.

[7] The Contractor is required to provide cleaning / sanitary

material in sufficient quantity, as specified by the High Court in

the tender document, or else it would entail penal

[8] Receipt of GST, as applicable at the relevant point of time,

deposited with the Government from time to time shall be

submitted to the High Court, else the payment under the said

head/s shall be withheld.

[9] The High Court shall make monthly payment to the contractor.

[10] The High Court shall not be liable in case of any dispute that

may arise between the Contractor and the workers.

[E] SCHEDULE OF ACTIVITIES:

[I] DAILY ACTIVITIES:

[1] Cleaning by dusting, sweeping, wet moping, sanitizing and

disinfecting of the floor area in all the Buildings including

Record Building of the High Court and Auditorium complex

along with conference halls before start of the office and after

[2] Cleaning and sweeping of Advocates’ Buildings is to be done

except interior of Advocates’ Chambers.

[3] Dusting of office automation equipments.

[4] Clearance of office bins, spittoons and disposal of the waste.

[5] Cleaning of internal roads, cable trench and compound of the

entire High Court Complex along with Auditorium complex

including parking places for the staff and public.

[6] Replacement of all sanitary items like air freshener /

naphthalene balls, etc., as required, in chambers and wash

[7] Cleaning of stains of any kind on the floor and walls.

[8] Disposal of solid waste and removal of garbage from and

within the Campus, including the litter on daily basis.

[9] Dedicated persons shall be deployed for cleaning of common

ladies and gents toilets. It is the duty of the said persons to keep

the general ladies and gents toilets clean and odourless.

[10] Ladies common toilets shall be cleaned by the female work

force only and gents common toilets shall be cleaned by the

male work force only.

[11] Cleaning of toilets attached to the Chambers of the Honourable

Judges, Judicial Officers, and other Officers shall be done twice

in a day or more if required.

[12] All the toilets shall be cleaned with the hand scrubber

machine at least once in a day.

[13] All the lobbies and corridors on the Ground and First

Floors shall be cleaned by battery operated walk behind

machines once every morning.

[14] All the internal roads and parking areas shall be cleaned by

battery operated ride on sweeping machines once in a day.

[15] Cleaning of all the elevators.

[16] Dusting and mopping of windows, window sills, glass fittings.

[17] The statue of Mahatma Gandhi shall be kept neat and clean

with special attention on Republic Day (26th

January),Independence Day (15th August) and Mahatma Gandhi

Jayanti Day (2nd October).

[1] All the toilets shall be cleaned with the pressure jet spray.

[2] Deep cleaning of windows.

[3] Vacuum cleaning of computer terminals and deodorizing of all

telephone instruments.

[4] Spring-cleaning of walls, covers and niches.

[5] Washing of all the solar rooftop panels.

[6] Cleaning of all the Terraces.

[III] FORTNIGHTLY:

[1] Vacuum cleaning of all carpeted areas and upholstery.

[2] Polishing of brass and metal fittings.

[3] Vacuum cleaning of chambers, record rooms and utility areas.

[1] Mechanized cleaning of overhead and under-ground water

tanks at the interval of every two months.

[2] Cleaning of toilet drainage as and when required, however

Drainage and trenches shall be be cleaned in the month of May

and October without fail.

[3] It shall be the duty of the Supervisor to bring to the notice of

the Court Keeper immediately in case of any malfunction of

any toilet accessory or any electrical equipment in the toilets,

corridors, etc.

[4] Replenishment of sanitary pads in vending machine and

cleaning of incinerator, as and when required, as per the

instructions of the Court Keepers.

[5] Water coolers to be cleaned thrice in a week.

[V] HOUSEKEEPING WORK IN MEDICAL FACILITY:

[1] Mopping of the floors daily and SOS. The floors should be

mopped and dried before the patient inflow begins. Periodical

washing as directed by the Hospital Administrator.

[2] Cleaning of walls, tiles and window panes periodically.

[3] Cleaning of furniture, equipment, counters and shelves daily.

[4] Emptying the dustbins daily.

[5] Getting the linen washed regularly.

[6] Seat to be cleaned daily with the toilet cleaner and brush.

[7] Toilet must be inspected daily.

[8] Provision of soap for hand washing to be ensured daily.

[F] WORK CONDITIONS:

[1] The Contractor shall obtain Registration No. and/or License

required the Labour Laws and shall abide by all the relevant

provisions of Laws during the period the contract remain in

[2] The Contractor shall carry out the following housekeeping

work in the following area and buildings:

Sr. Description Area in

HIGH COURT OF GUJARAT CAMPUS INCLUDING AUDITORIUM

1 High Court Complex total built-up area including,

Main Court Building, Judges’ Facility Building,

Administrative Building ‘A’ Wing & ‘B’ Wing, Record

room Building, Creche, IT Cell, Corridors and

2 Advocates’ Bar Room and Ladies’ Room

3 New Judges’ Library Building including Arbitration

a. Lobby passages and toilets of Advocates’ Building

b. Lobby passages and toilets of New Advocates’

5 Old Govt. Pleaders’ Building

6 Medical Facility

7 Gate Pass Facility Building at Gate No. 2

8 SRP Barrack Building

9 Security Building

10 Open area outside Public Canteen

11 Open Spaces including roads and parking in High

Court Complex and Auditorium

DHULIAKOT GUESTHOUSE, LAW GARDEN, AHMEDABAD

1 Total Buill-up Area

2 Multipurpose Open Plot

[3] The staff employed by the Contractor shall be provided uniform

(except black in colour) by the Contractor himself at his cost.

Further, the Contractor shall provide all necessary safety

equipments such as Gloves, Gum boots, masks, caps, etc. to all

the workers at his own cost.

[4] The Contractor shall employ not less than 241 (Two

Hundred and Forty One) well-trained Sweepers, 11 (Eleven)

Supervisors and 12 Sweepers and 1 Supervisor at Dhuliakot

Guesthouse. Number of persons deployed under this

contract may be increased or decreased as per requirement,

at the discretion of the High Court.

[5] The contractor shall provide trained staff for the housekeeping

services at the High Court Campus and Auditorium. The

Contractor shall also provide trained substitute, in case any

person from his staff is absent.

[6] The Contractor shall deploy one female sanitary worker for

each common ladies toilet and one male sanitary worker for

each common gents toilet exclusively, as per the instructions of

the High Court. Dedicated persons assigned for cleaning of

common ladies and gents toilets to clean toilets on continuous

basis and keep the common toilets neat, clean and odourless at

[7] Timings of dedicated workforce of common ladies and gents

toilets shall be 9.30 a.m. to 5.30 p.m. with lunch break of

minutes. Timings of rest of the workforce shall be 8.00 a.m. to

4.00 p.m. with lunch break of 45 minutes at such time and in

such manner that housekeeping work shall not suffer.

[8] The entire complex will be kept neat and clean and the

Supervisors of the Contractor shall be responsible for the

supervision of the work of such staff.

[9] A Biometric machine shall be installed by the Contractor at his

own cost for marking the attendance of the housekeeping

workforce deployed under this contract. It shall be the duty of

the Manager to produce the attendance report generated from the

biometric machine to the Campus Administrator / Court Keeper

on daily basis and on the basis of which the bills for payment

shall be processed and released.

[10] The concerned Manager and Supervisors will be answerable to

the Registrar General or the Officers nominated by him for any

default in execution of the work or breach of conditions of the

[11] The Contractor shall complete the housekeeping work in the

Court Rooms, Chambers, Advocate Building and the

Administrative Building by 10.15 a.m. on all working days and

rest of the work shall be completed thereafter.

[12] In case of need, the Contractor shall carry out the additional

cleaning and housekeeping work in auditorium complex along

with the conference hall as and when so instructed by the

Campus Administrator / Court Keeper.

[13] If required, the persons deployed under this contract will have to

work on closed Saturdays / Sundays and Public Holidays.

[14] In the event the persons engaged by the Contractor are required

to work for more than eight hours a day, they shall be paid by

the Contractor, overtime-wages as per Clause 6 of Circular

No.SHR.AA.6/TE.3/199/2023 dated 01.04.2023 issued by

Office of Commissioner of Labour, Government of Gujarat,

upon approval of the Reporting Officer certifying the number of

extra hours worked. Accordingly, the High Court will pay such

amount towards overtime to the Contractor.

[15] During the programme at the Auditorium, cleaning has to be

carried out as per the instructions of the Campus Administrator /

[16] It shall be the duty of the Contractor to maintain the entire High

Court Complex including the Auditorium complex neat and

clean and within the time frame and within the schedule

mentioned in the terms and conditions for the contract, all the

time and he shall be entitled to receive the monthly

housekeeping charges only upon certificate to that effect being

issued by the officer authorized by the Registrar General.

[17] All liabilities in respect of the persons employed by the

Contractor shall be that of the Contractor and that the High

Court shall not be liable in any manner whatsoever with regard

to any claim made by such persons.

[18] Upon satisfactory completion of the work during the contract

period and after three months from the date of completion of the

contract, if there are no liabilities or dues in any manner to be

recovered from the Contractor, the security deposit shall be

refunded without any interest.

[19] In case of breach of any of the aforesaid terms and conditions,

the contract may be terminated and the security deposit may be

forfeited to the Government and Contractor may be

blacklisted for participating in future contracts, at the

discretion of High Court of Gujarat.

[G] PERFORMANCE STANDARD TO BE MAINTAINED BY THE

[I] Walls and Skirting:

[1] Internal walls and ceilings are free of dust, grit, lint, soil, film

and cobwebs where reachable.

[2] Walls are free of marks caused by furniture, equipment or staff

where reachable.

[3] Light switches are free of fingerprints, scuffs and any other

[4] Light covers and diffusers are free of dust, grit, lint and

[5] Polished surfaces are of a uniform lustre.

[1] Internal surfaces of glass are clear of all streaks, spots and

marks, including fingerprints and smudges where reachable.

[2] Window frames, tracks and ledges are clear and free of dust,

grit, marks and spots.

[1] Internal and external doors and door-frames are free of dust,

grit, lint, soil, film, fingerprints and cobwebs.

[2] Doors and door-frames are free of marks caused by furniture,

equipment or staff.

[3] Air vents, relief grilles and other ventilation outlets are kept

unblocked and free of dust, grit, soil, film, cobwebs, scuffs and

any other marks.

[4] Door tracks and door-jambs are free of grit and other debris.

[5] Polished surfaces are of a uniform lustre.

[IV] Hard Floors

[1] The floor is free of dust, grit, litter, marks and spots, water or

[2] The floor is free of build-up at the edges and corners or in

[3] The floor is free of spots, scuffs or scratches on traffic lanes,

around furniture and at pivot points.

[4] Inaccessible areas (edges, corners and around furniture) are free

of dust, grit, lint and spots.

[5] Floors are of a uniform lustre.

[6] Appropriate signage and precautions are taken regarding

pedestrian safety of newly cleaned or wet floors.

[V] Concrete & Pavers

[1] After sweeping all areas must be free of dirt, dust leaves and

[2] After spot cleaning, hosing or pressure cleaning concrete &

pavers all areas must be free of dust, accumulated dirt, litter,

sand and excess water leaving the surfaces clean and reasonably

[VI] Soft Floors, Matting

[1] The floor is free of dust, grit, litter, marks and spots, water or

[2] The floor is free of stains, spots, scuffs or scratches on traffic

lanes, around furniture and at pivot points.

[3] Inaccessible areas (edges, corners and around furniture) are free

of dust, grit, lint and spots.

[4] When carpet extraction shampooing is complete, the carpet

must be free of all deep seated dirt, stains and soiling and be

left in a reasonably dry condition giving a uniform appearance.

[VII] Furnishings and Fixtures

[1] Hard surface furniture is free of spots, soil, film, dust,

fingerprints and spillages.

[2] Soft surface furniture is free from stains, soil, film and dust.

[3] Furniture legs, wheels and castors are free from mop strings,

soil, film, dust and cobwebs.

[4] Inaccessible areas (edges, corners, folds and crevices) are free

of dust, grit, lint and spots.

[5] All reachable high surfaces are free from dust and cobwebs.

[6] All vertical and horizontal blinds are free from stains, dust,

cobwebs, lint and spoilage where reachable.

[7] Equipment is free of tapes/plastic, etc., which may compromise

[8] Furniture has no odour that is distasteful or unpleasant.

[9] Shelves, bench-tops, cupboards are clean inside and out and

free of dust and litter or stains.

[10] Internal plants are free of dust and litter.

[11] Waste/rubbish bins or containers are clean inside and out, free

of stains and mechanically intact.

[12] Fire extinguishers are free of dust, grit, dirt and cobwebs.

[VIII] Toilets and Bathroom Fixtures

[1] All the commodes / toilet seats and Indian toilets are neat and

clean and stain free.

[2] All the wash basins and urine bowls are neat and clean and

[3] All the wash rooms are always neat, clean, dry and odourless.

[4] Porcelain and plastic surfaces are free from smudges, smears,

body fats, soap build-up and mineral deposits.

[5] Metal surfaces, dispensers, shower screens and mirrors are free

from streaks, soil, smudges and soap build-up and oxide

[6] Wall tiles and wall fixtures (including soap and cream

dispensers and towel holders) are free of dust, grit, and

smudges / streaks, mould, soap build-up and mineral deposits.

[7] Bathroom mats are free from stains, smudges, smears, odours,

and mould and body fats.

[8] Plumbing fixtures are free of smudges, dust, soap build-up and

mineral deposits.

[9] Bathroom fixtures are free from odours that are distasteful or

[10] Polished surfaces are of a uniform lustre.

[11] Sanitary disposal unit external surfaces are clean and

[12] Consumable items are in sufficient supply.

[IX] General Tidiness

[1] The area appears tidy and uncluttered.

[2] Floor space is clear, only occupied by furniture and fittings

designed to sit on the floor.

[3] Furniture is maintained in a fashion that allows for cleaning.

[4] Fire access and exit doors are left clear and unhindered.

[X] Odour Control

[1] The area smells fresh.

[2] There is no odour that is distasteful or unpleasant.

[H] PENALTY, TERMINATION, VACANT POSSESSION, ETC :

[1] The Contractor shall not put up any permanent structure or

make any alterations or additions to the premises.

[2] The Contractor will be at liberty to remove all the movable

articles brought by him/her in the premises on termination of

[3] The staff of the Contractor shall not be permitted to use any part

of the premises as rest room or lodging house.

[4] In case of any complaints by any stakeholder with respect to

cleanliness or performance of the Contractor, penalty of Rs.

per complaint shall be imposed after checking veracity of the

complaint by the officer designated by the Registrar General.

Amount of such penalty shall be deducted from the bill amount

for that month.

[5] In case of any loss, damage or injury caused to anyone by the

workers employed by the Contractor during the contract period,

the Contractor shall be liable to make good such loss or damage

and High Court shall not be held responsible for the same in

any manner whatsoever.

[6] In case of death or insolvency of Contractor, the Contract shall

stand terminated and legal heirs / representatives of the

Contractor shall not be entitled to claim any right under this

[I] MACHINERY AND MATERIAL

The Contractor shall procure and use all good quality and sufficient

quantity of material and machinery, as detailed below for keeping the

High Court campus and Auditorium neat and clean.

LIST OF TOOLS / MACHINES

Sr. Item(s) Brand

1 Hand scrubber machine Roots / Karcher

2 Vacuum Cleaner Eureka Forbes / Karcher

3 Jet Spray Roots / Karcher

4 Walk behind scrubber dryer Roots / Karcher

5 Ride on Sweeper Machine Roots / Karcher

LIST OF MATERIAL

Sr. Item(s) Make

1 Bathroom/urinal bowl cleaner cum Diversey Crew

2 Hygienic/hard surface floor Diversey Crew

cleaner/mopping

3 Toilet bowl cleaner Diversey Crew

4 Glass cleanerJune 12, 2026 Diversey Crew

5 Detergent Powder Vim

6 Hand Wash Diversey

7 De-scaler Diversey Crew

8 Room freshener spray Godrej Aer/Odonil

9 Air perfume tablet/purifier Odonil

10 Buckets and Mugs Patel/Prince/Polyset

11 Dustbins 60 ltrs. Patel/Prince/Polyset

12 Naphthalene Balls Sunny / Wonder Fresh

14 Garbage Bags

17 Insect repellent spray Baygon / Hit

21 Floor Dusters

22 Garbage Trolly

23 Glass dusters

24 Glass Wipers

29 Municipality Brooms

30 Nylon Scrubbers

31 Phenyl Walker / Sunny

32 Road Brushes

33 Rubber Pumps

36 Spot Cleaning Agents

38 Table Dusters

39 Toilet Brushes

40 White Dusters

41 Yellow Dusters