Phased Array Ultrasonic testing (PAUT) equipment

Special Eligibility Criteria

1. 1

   ELIGIBILITY CRITERIA: : 1. The firm shall be a manufacturer of PAUT equipment (OEM-original equipment manufacturer) or authorized agent of OEM for supply and service (OES-original equipment supplier). If OES is participating in the tender, then authorization certificate from the OEM for the supply of PAUT equipment and spare parts for a period of expected life of the equipment, mentioning the authorization validity till the completion of warranty period and CAMC period has to be submitted along with the tender. 2. PAUT equipment of the same model or an equivalent alternative model :OmniScan X3 or OmniScan SX, TOPAZ64 or TOPAZ32 ,Gekko or Mantis, Veo3, Mentor UT must have been supplied to Railways or any other government organization and the proof of the same may be submitted along with the tender. 3. The firm has to submit clause wise compliance to the technical specification along with tender failing which offer is not considered as technically suitable. 4. The firm shall have service centre in and around Chennai, proof has to be submitted along with the offer

   Document requiredConfirmation required
2. 2

   As per Public procurement (Preference to Make in India) order 2017, as amended,tendered item is to be procured from Class-I and class-II Local Suppliers and the vendors who do not qualify to be Class-I and class-II Local Suppliers should not quote in the tender as their offers shall not be considered for any ordering.

   Document optionalConfirmation required

Check List

1. 1

   In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
2. 2

   Have you gone through the Eligibility Criteria and submitted all the documents mentioned therein?
3. 3

   Have you submitted the EMD or claimed exemption duly uploading documentary evidence in support of your claim along with Bid securing declaration as per clause 6.1 of section-I of Instructions to Tenderers of ICF Bid Document.
4. 4

   Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
5. 5

   Have you furnished the statement of Equipment & Quality Control?
6. 6

   Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure-II of ICF bid document.
7. 7

   Have you kept your offer valid for the validity period as mentioned in NIT header?
8. 8

   Have you submitted the details of location(s) at which local value addition is made/proposed?
9. 9

   Have you submitted self-declaration with respect to non-debarment under any provisions of DPIIT rules?
10. 10

    Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
11. 11

    Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document
12. 12

    Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?

Commercial-Compliance

1. 1

   Public Procurement (Preference to Make in India) policy is applicable as per Clause 16 of Section-I of ICF Bid Document. The procurement shall be done in accordance with the extant instruction of DPIIT (Department of Promotion of Industry and Internal Trade) for Make in India policy.

   Document optionalConfirmation required
2. 2

   EARNEST MONEY DEPOSIT (EMD) : : - (i). Regarding EMD, please refer to clause 6.1 of section I Instructions to tenderer of ICF Bid Document attached to the tender. Tenderers seeking exemption from payment of EMD must upload the requisite documentary evidence in support of their claim for exemption from payment of EMD along with the offer. (ii). Traders/distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the MSE policy. (iii) In reference to condition No.6.1 (vi) of section I of ICF Bid Document, the exemption of EMD is applicable only to the vendors having current and valid registration with Zonal Railways/Production Units for this trade Group i.e. 6540 . Firm should submit valid registration certificate for proof

   Document optionalConfirmation required
3. 3

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3 of section-I of ICF Bid document. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, " In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change." Insuch cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this sub classification.

   Document optionalConfirmation required
4. 4

   The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document.

   Document requiredConfirmation required
5. 5

   Goods & Services Tax (GST): : Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document .

   Confirmation required
6. 6

   Passing the benefits of ITC: : I hereby confirm following: " We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same."

   Confirmation required
7. 7

   It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings "Technical Deviation Statement" and "Commercial Deviation Statements". And if space available is not adequate, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in " Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

   Confirmation required
8. 8

   Please submit the details of the location at which the local value addition is being made

   Document requiredConfirmation required
9. 9

   The tenderers shall indicate the details of their Jurisdictional Assessing Officers (Designation, address & email id) for GST.

   Document optionalConfirmation required
10. 10

    In the attached document with name of " CALCULATION FOR CAMC CHARGES" , AMC to be read as CAMC (Comprehensive annual maintenance contract) in this entire document.

    Confirmation required
11. 11

    Warranty: : 1. The equipment, calibration blocks and accessories shall be supplied with minimum one year onsite warranty from the date of supply with calibration certificates of the equipment and calibration blocks shall be traceable to NABL / National standards or OEM master calibration. 2. The firm has to undertake any number of breakdown calls within 48 hours, free supply of all spares and free of cost labour charges. The schedule of two preventive maintenance and calibration must be mentioned in the offer. 3. Minimum one year onsite warranty shall be provided for Laptop. 4. Related software in PAUT equipment and in laptop shall be covered under warranty with free maintenance and upgradation. 5. Waranty of the equipment will be as per IRS terms and conditions of contract / Technical Specification , which ever is higher.

    Confirmation required
12. 12

    Scope of work: : The Phased Array ultrasonic testing (PAUT) EQUIPMENT ( Supply Quantity: one Number) shall comply to standard EN ISO-18563 (latest). The PAUT equipment shall be capable of detecting the defects in the weld structure of thickness from 2 mm to 40 mm. The equipment shall be such that it can be operated in Pulse -Echo mode, as well as in (multi element) Phased Array Mode to detect defects in weld, cast and forged components. The PAUT equipment shalll b e supplied along with encoder, probes a n d accesories as per the attached technical specification.

    Confirmation required
13. 13

    BID SECURING DECLARATION: : I/we hereby understand and accept that if I/ we withdraw or modify my/ our bids during the period of validity, or if I/ we are awarded the contract and on being called upon to submit the performance security/ Security Deposit, fail to submit the performance security/ Security Deposit before the deadline defined in the request for bid document/ Notice Inviting Tender/Tender document, we shall be debarred from exemption of submitting Bid Security/ Earnest Money Deposit and performance security/ Security Deposit for a period of 6 (six) months from the date I/we are declared disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period.

    Document requiredConfirmation required
14. 14

    External Training : In Chennai, under a reputed ISO 9712 accredited training center, ISO 9712 PAUT training and certification on weld testing shall be provided for one staff of ICF. Training cost and examination fees shall be borne by the PAUT equipment supplier.

    Confirmation required
15. 15

    Internal Training : : Hands on Training for 15 working days shall be provided in ICF with training manual to seven ICF Staff about PAUT equipment , specification, reference blocks, operation, troubleshooting and testing welding joints and other cast/forged components.

    Confirmation required
16. 16

    CAMC: : Firm should quote separately for 5 years comprehensive annual maintenance contract value year wise after warranty period without fail. break- up of CAMC charges year wise shall be furnished. Evaluation and inter se ranking shall be based on all inclusive rate of supply, installation, commissioning and CAMC charges put together. The tender will be finalised for equipment, accessories & training only. However CAMC charge will not be part of purchase order. CAMC charges will be mentioned in remarks column of purchase order. If required, after the end of warranty period user department will enter to CAMC agreement with firm at pre-defined CAMC charges which are mentioned in remarks column of purchase order. CAMC IS PART OF SCOPE OF SUPPLY

    Confirmation required
17. 17

    1 . After the warranty period, 5 years of onsite CAMC to be executed covering all the spares and labour charges and every year calibration certificates for the PAUT equipment, calibration blocks traceable to NABL / National standards or OEM master calibration. The laptop shall be covered under onsite CAMC. 2. The firm has to undertake any number of breakdown calls within 48 hours, free supply of all spares and free of cost labour charges. The schedule of two preventive maintenance per year and yearly calibration must be mentioned in the offer. 3. The required software in PAUT equipment and in laptop shall be covered under warranty with free maintenance and upgradation. 4. The quote for Basic CAMC charge and applicable tax per year and for five years shall be mentioned clearly along with the PAUT equipment offer.

    Confirmation required
18. 18

    During delivery, firm representative has to be present to access the delivered items in good condition. Joint note regarding this shall be prepared with firms representative, end user and concerned other department representatives. Installation, commissioning, training and proving out of the equipment shall be within 30 days of delivery of the equipment. Performance trial (30 days) has to be carried out from the date of issue of commissioning certificate. Performance certificate shall be issued after the completion of performance trial. Penalty will be levied as per general conditions of contract for items, if there is deviation from the delivery and commissioning schedule by the supplier.

    Confirmation required
19. 19

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   No deviation from the offer validity period stipulated in the NIT header of this tender document is permitted. For additional conditions please refer Clause 12.0 of Section -I of ICF Bid Document .