ANNUAL TENDER FOR HIRING OF 12 HOURS BOLERO VEHICLE OF MANSA TMS UNDER MANSA SUB DIVISION OF VIJAPUR DO.

EMD Online and offline) and Technical Bid

online(Tentative if possible)

Date of On line Opening of Price Bid online (Tentative, if Date 11/06/2026 up to

possible) 16.00 Hrs

Type of tender Item Rate.

Tender Fee Rs. 1000.00+18%GST APPLICABLE

Time Limit. 2 Year

Earnest money deposit will be accepted in cash or by demand draft on any schedule bank at VIJAPUR in

favour of UTTAR GUJARAT VIJ COMPANY LIMITED, cheques or Bank guarantee will not be accepted.

All the bidders will be required to pay Tender Fee plus applicable GST as mentioned in the Tender

Document either in Cash (up to Rs. 10,000/- only) at the office address specified in the tender documents

or by RTGS / NEFT / Online.

If the EMD amount is more than Rs. 3.0 Lakhs, it should be paid either by RTGS / NEFT / Online or

Demand Draft or Banker’s Cheque or Pay order or Bank Guarantee. Otherwise, it should be paid either in

Cash (up to Rs. 10,000/- Only) at the office address specified in the Tender Documents or by RTGS / NEFT

Name of Bank: Bank of Baroda

Account Number:

IFSC Code: BARB0VIJAPU (Fifth Character is ZERO)

SUPDT.ACCTT. (EXP.) EXECUTIVE ENGINEER

UGVCL, DO, VIJAPUR. UGVCL, DO, VIJAPUR

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Vehicle No. ………………..Year of Model……………….

SUB :- ANNUAL TENDER FOR HIRING OF 12 HOURS BOLERO VEHICLE FOR MANSA TMS OF

MANSA SUB DIVISION UNDER VIJAPUR DO.

Sr. Description. Qty. Unit. Rate. Total Amount.

Sr. Description. Qty. Unit. Rate. Total Amount.

1 Hiring of vehicle (Closed Body Jeep – BS-6

-7 seater )Up to 2500 Kms 24 Month 49630

Per Month & for 12 Hrs

2 Rate of Extra Kms above 2500 Kms per Km

3 Night Charges

Bidder Offer(+/-) in %

GST Rate:____________%

Grand Total Including GST

Grand Total Including GST

Final Offer in Rs=

I/We hereby carry out the work at :

1)Goods & Service tax=(Total Estimated cost XGST____%)=__________________RS

2)Grand Total Including GST=(Bidder’s offer+Good&servicetax)=_____________RS

2)Grand Total Including GST=(Bidder’s offer+Good&servicetax)=_____________RS

Thus, my tender value is Rs. ________________________ (in words Rs.

Note: - RTO registration book, Taxi Maxi passing permit certificate, full insurance

& license of driver to be submitted with tender without this document tender

will be rejected.

Supdt. Of Accounts.(Exp) Executive Engineer

Vijapur Division

Contractor’s Signature

Name Seal,details of Address With Phone/Fax.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Important Note for bidders (as per GUVNL Circular:GUVNL/TECH-3/DE-

1/ONLINE TENDER DOCU./1790 DATE:01.07.2022)

1. Tender without Tender Fee/EMD will not be considered for accepted tender.

2. Documents with bid submission in N-procure :-

-Bidder has to upload scanned copies of original (Notarized/self-attested copies of original-as

specified in tender document) documents with online bid and no physical documents be

submit by bidder.

-In case of short submission of documents with bid and/or clarification if any required from the

bidder, the required detail/documents may be asked from bidder in physical form.

-It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF

Form) remain legible and should not be password protected.

3. Payment of Tender Fee & EMD:

- Payment of tender fee/EMD can be accepted by RTGS/NEFT in favour of UTTAR GUJARAT VIJ

COMPANY LIMITED.

-In case of cash payment (up to 10,000/-) ,the scanned copy of cash receipt shall have to be

uploaded with bid.

-In case of payment through DD/Banker Cheque/pay order/Bank Guarantee, the scanned copy

of original document shall have to be uploaded with the bid and original copy of the same will

have to be submitted at the UTTAR GUJARAT VIJ COMPANY LIMITED Division Office Vijapur

DO , within specified date of bid opening.

4. Tender Papers & Specifications may be downloaded from web sitehttps://ugvcl.nprocure.com

(To view, download and on-line submission of documents) and UGVCL web site www.ugvcl.com

(To view & download only).

5. Bidders should be in touch with websites https://ugvcl.nprocure.com &www.ugvcl.com for

information regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also not

publish in newspaper.

6. It is mandatory for all the bidders to submit their tender documents/Technical bid with

scanned copy of Tender Fee and EMD evidence by on-line (e-tendering) upload in schedule

7. The Bidder must submit their Technical Bid & price bid online in electronic format only on N-

Procure web site till last date& time for submission. Offers in physical form will not be accepted

SUPDT.ACCTT. EXECUTIVE ENGINEER

DIVISION OFFICE VIJAPUR DIVISION OFFICE VIJAPUR

Download Tender Documents in (PDF Format) which consists of:

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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 Schedule “B” indicating the quantities, rates & items, drawing if any.

 Technical Specifications & GTP’s

 Commercial Terms & Conditions

To view the PDF file please use “Acrobat Reader” software which can be

downloaded from “Adobe “website.

In case bidder needs any clarification or if training required for participating in

online tender, they can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

TERMS & CONDITIONS

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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1) PERIOD OF CONTRACT:-

The period of the contract shall be for Two year. The period further Two years can be

Extended on mutual agreed terms as per same rates, terms and conditions. However, in

Case of poor services provided by the contractor, contract can be terminated after

The Company reserves the right to terminate the contract at any time without assigning

Any reasons what so ever by giving fifteen days notice in writing. The contractor (s)

Shall not be entitled to any compensation by reasons of such termination of contract.

If contractor fail to execute the order successfully, the order will be got completed

Through other agency and if required to pay higher rates, in that case, difference of

Rates will be recovered from contractor.

2) SCOPE OF WORK:-

The rate contract on annual basis for hiring of Mahindra Make Bolero Jeep (Closed Body Jeep – BS-6

It is estimated to hire vehicle as under:

a) the vehicle is to be hired for a maximum 2500 KMs/Month for vehicle.

b)Rates for excess KM traveled by hired vehicle beyond 2500 KMs per month is

c)the estimated run of vehicle per month and hours of service per day are indicated in

The Schedule of rates.

d) All the Vehicles excluding Administrative office (Ex. Engineer & above) should have been provided

the vehicle tracking system (GPS) whose cost is to be borne by contractor. The Running cost of

vehicle tracking system (GPS) shall be reimbursed on production of proof of payment along

with monthly RA Bills.

Normally the vehicle shall be required to run within area of UGVCL but it shall be

Required to move any where in Gujarat as per the directions.

4) LABOUR LAWS:-

You will have to strictly adhere to the Labor laws, regarding license, payments,

Insurance, liabilities, pension scheme, provident fund, leave facilities, compensation on

Account of accident etc for laborers/persons engaged by you during the execution of the

Above cited work. Contractor shall immunize company’s personnel against any claim arising out of

accidents or misbehaviour of the driver . The vehicle shall be kept properly insured all the time

to cover 3rd party risk and simultaneously immunized company on account of likely claims

from public , police deptt.etc. For Hiring of vehicle, weekly off will be given to driver as per

labor law. Accordingly agency will have to make necessary arrangement for providing driver.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Company will not pay any extra cost.

5) GENERAL CONDITIONS:-

The contractor shall be required to supply hired vehicle directly in

Accordance with the specifications lay down in the tender papers. Any Vehicle not

Confirming to the said specifications shall not be accepted.

As per terms and conditions of Corporate Office Circular no:- UGVCL/SP/IV/SOR Vehicle Hiring/

930 dtd 19.04.2025 , “ The vehicle to be offered for hiring shall be in up to date condition

including its tubes, tires, engine as well as conditions of its outside body. The new vehicle is

preferable; however offered vehicle shall not have been registered before more than 3 years as

on the date of opening of tender. However in case of very poor response or to be break off the

likely cartel, a relaxation can be granted for one year. However the officers placing an order

should ensure that the condition of such vehicle is tiptop in all the way and for that successful

bidder should offer prior inspection of Vehicle before put in to the service.

The contractor shall have to produce the following documents completely in all respect

to officer in-charge of the vehicle for verification.

Ø Insurance certificate covering period up to date.

Ø Registration certificate book with tax paid up to date.

Ø Contract carriage permit.

Ø Fitness certificate.

Ø Any other documents relevant relating to hiring of vehicles.

Ø GST registration certificate if applicable.

The contractor shall make his own arrangement at his cost for Boarding & Lodging of

Drivers, Agents and servants.

The vehicle when in service, shall have to be parked at the Company’s premises or as

near as the work site as possible.

The contractor shall ensure that a representative on his behalf is deputed by him to

keep in touch with the Officer with regard to detailing of vehicle, providing

arrangements for substitutes in case of any vehicle going off road or looking after to

general need of plying of shift vehicle.

The contractor shall also make his own arrangement for refueling, repairs and

maintenance of his vehicle.

Before the vehicles are put on hire, the contractor shall produce the same to Officer for

his inspection and verification of R.T.O. documents.

The contractor shall be responsible for any fine or penalty if imposed by any authority,

State or Central authorities, including any local body for any breach, violation or non-

compliance of statutory rules, regulations etc.

The contractor must follow all the rules, regulations and encashment under the Labour

laws relating to engagement of persons by him.

The vehicle once inspected and approved by the Officer for hire all shall not be

changed or substituted by the contractor except on orders from the Officer or on

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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becoming defective off road due to accident, breakdown etc. In such an event the

contractor shall give immediate intimation to the Officer. Whereas changed vehicle is

Likely to last for more than one-week prior written approval of the Officer shall have to

The speedometers of the vehicle must be maintained within full accuracy and in

working order in all the times. Any defect noticed therein must be rectified at the

earliest. Till such time, the meter starts working; the Kms. of journeys for various

places shall be decided by the users/Officers.

No interest shall be paid by the UGVCL on Security Deposit.

Earnest Money Deposit (EMD) received along with the Tender shall also be converted

into Security Deposit in the event of awarding the contract to a successful party

The tender fee paid for purpose of tender paper is non refundable.

The Security Deposit shall be refunded only after completion of the contract or on its

termination. The UGVCL reserves the right to recover any dues, outstanding against

the contractor, from the Security Deposit or towards any loss caused to the Company

owing to neglect of default of the contractor, his servants or agents. The refund shall be

done only on production of no objection certificate of all concerned officers.

The rates quoted by the Tenderer in the Schedule of Rates must include all charges

of every type such as fuel, all type of applicable taxes, levies, maintenance/repairs,

driver of contractors’ servant/agents wages etc.GST will be paid as applicable as per

The TDS shall be deducted as per the prevailing norms.

All road tolls/bridge tolls shall be reimbursed on production of proof of payment along

with monthly RA bills.

The vehicle provided on hire by the contractor shall remain at the disposal of the

Officer and shall not ply for any purpose other than the bonafide purpose of the

The vehicle shall commence duty at the Head Quarter of Officer.i.e UGVCL MANSA SDN OFFICE .

The contractor shall provide standby vehicle(s) to ensure prompt substitute

arrangements should any hired vehicle go off road.

In case any vehicle remains absent or fails to reports for duty or a vehicle if provided

as a substitute is not in an acceptable condition, the Company shall recover the penalty

as specified and in case of an unacceptable substituted vehicle any journey covered by

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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it may also be disallowed apart from recovering penalty as if the vehicle is “absent”.

The Company shall have right to hire vehicle from other agency at the risk and cost of

contractor in case of default.

6) PENALTY (RATE): -

For an absence beyond two hours and up to one day: Rs.1500.00 per Car + applicable

taxes if any Per day.

If the contractor fails to provide the vehicle, the deduction from his RA bill shall be

made on prorate considering the monthly rate payable with 26 working days per month

or actual Amount paid by company to hire alternative vehicle, whichever is higher.If contractor

fails to provide vehicle more than 10 days in a year it will lead to termination of contract and

performance guarantee (security deposit) submitted by contractor/agency will be forfeited. If the

contractor fail to execute the order successfully, the order will be got completed through other

agency and if required to pay higher rates, in that case, difference of rates will be recovered from

In case of any vehicle remains off the road due to major break-down/accident/mishap

or any other reasons beyond human control penalty shall be condoned up to a

maximum of 48-hours at the discretion of the Officer. The contractor may, however, in

the meantime make his best efforts to provide a substitute so as not to allow the work

The contractor must ensure that the vehicle is kept/ maintained in best and clean

The contractor shall ensure observance of discipline by his drivers/agents or servants

engaged in performance of the contract in question. They must not be indulging in the

use of Drink or Drug. They must behave in a polite and courteous manner with the

Company’s employees. In case of any complaint against any drivers etc., the contractor

must change him/them and in case he fails to do so such of the Driver shall not be

accepted on duty and vehicle on which deputed shall not be accepted on duty and

As far as possible, the contractor shall ensure that the Drivers are in proper neat

and clean uniform while on duty.

The contractor shall furnish a detail of Driver with their names/designation/Address

and License particulars for record of the Officer.

Driver shall preferably below the age of 40 years and never above 55 years. The

lodging and boarding of driver shall be borne by owner.

The Driver should be provided with enough money to cover the cost of Petrol, repairs

and incidental expenditure while in journey.

The contractor, his drivers, agents, servants or any other workman engaged in

performance of the contractor must observe safety rules and regulations while going to

work sites/installation should any mischief, take place due to neglect of safety on paid

of any of his workers, the contractor shall be solely liable for all the consequences.

The vehicle-wise and month-wise log books (in triplicate) in prescribed format shall be

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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maintained by the contractor in respect of his vehicles plying on hire under the

contract. All the entries columns must be properly filled in/completed as soon as any

journey is completed and got signed from the user as well as by the Driver. It shall be

the sole responsibility of the contractor to ensure that log-books are properly completed

and signed. Any entry not properly or legibility recorded or left unsigned or having

cuttings/interpolations/over-writing shall not be taken into consideration and no

payments shall be made in respect of such journeys, unless the certified by the user /

On close of the month, the contractor shall prefer bills of hire (in triplicate) to the

Officer along with two copies of the log sheets of all hired vehicle (original and second

copies).The checking and verification to each log sheet in following certificate be

enclosed dully signed by the concerned user officer of the vehicle certified that all

the verified and checked and found to have been made in the interest of the Company’s

bonafide work”.

The bill for traveling of the vehicle shall be paid on monthly basis. All efforts shall be

made to pay the bill within 30 days time to time of submission.

The contractor shall indemnity the Company against all suits, actions proceedings

etc., arising out of any claims or demand for breach of any rules, regulations, defaults

etc, on part of the contractor, his agents or servants in the course of performance of this

The Company shall not be responsible for any loss or damage to the property of the

contractor or any injury or death to him or any of his agents or servants during the

course of performance of the contract.

The contractor shall insure his vehicle properly to safeguard against any risk arising

out of accident, fire, theft riots etc.

It shall be the sole responsibility of the contractor to maintain all relevant forms,

registers or record in accordance with the various statures, labour laws, enactments etc.

7) THE VALIDITY OF TENDERS: -

The validity of tenders shall be up to 180 days from the date of opening of tenders by

the Company and they shall be legally bound to honor any commitment relating to

tenders during this period including accepting of work order and providing vehicles on

hire if no order by the Company. In case of non compliance, EMD will be forfeited

apart from taking any other action as may be considered suitable, under the

After tender is accepted, the Officer shall place a work order on the successful party to

provide a requisite number of vehicles on hire by giving at least 20(Twenty) days time

to complete RTO formalities of the vehicles.

The parties submitting tenders must ensure that in the event of their tenders being

accepted. They will have to meet the FULL QUOTA REQUIREMENT OF

VEHICLES for the category or categories for which tenders are submitted. In case they

fail to provide full number of vehicles as per need, it will be considered a breach or

default on part of the party concerned and their EMD forfeited.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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The parties quoting rates must carefully read and understand the clauses, terms and

conditions, incorporated herein to avoid any inconvenience later on to this office.

8) CONTRACTOR’s LIABILITY:-

The contractor/s shall insure all vehicles properly so as to fully safeguard against any

risk arising out of accidents. Fire, theft, riots etc., full liability of any injury, death,

damage or loss of human lives (including Company’s employees traveling in the

vehicle, contractor’s Drivers/Servants. Agents or any other human being) any other

vehicle stationary or mobile and public or private properties will be contractor’s

The contractor shall immunize company’s personnel against any claim arising out of

accidents or misbehavior of the driver. The vehicle shall be kept properly insured all

the time to cover the 3rd party risk and simultaneously immunized company on account

of likely claims from public, police deptt., etc.

9) COMPUTATION OF Kms. FOR BILLING: -

The Company will allow billing of Kms. On the basis of opening readings as soon on

arrival of the vehicle at the Company’s Officers and as at the time of departure after

completion of duties from the head quarters on day-to-day basis.

The rates once offered by the party and accepted by the Company with or without

modification, shall remain unchanged during the contract.

If there is any statutory increase/decrease in fuel prices by an order of the Central or

State Government, suitable marginal increase/decrease in rates of hiring will be given

by the Company as per the formula given.

10) SECURITY DEPOSIT: -

The successful tenders will be required to pay an amount equivalent to 5% of the value

of the order as a Security Deposit for satisfactory performance of the contract. Such

amount will be payable either in Cash/Demand Draft or in the form of the Bank

Guarantee from any Nationalized Bank. The Bank guarantee will be acceptable only

when the amount of Security Deposit exceeds Rs. 10,000.00. Such Bank guarantee will

have to be executed as per standard format prescribed by the Company. Such Bank

Guarantee will require to be held valid for full period of contract. If necessary, the

contractor may have to renew Bank Guarantee.

The Security Deposit payable @ 5% of the contract value through Demand Draft or in

form of Bank Guarantee within 15 days from date of issue of LOA issued by UGVCL.

Paid in cash soon after the work order is issued and the balance in two equal

installments from the first and second bills. The Bank Guarantee of a Nationalized

Bank may be accepted in lieu of cash or Govt. Securities towards Security Deposit for

work contract provided the amount of security deposit payable exceeds Rs.10,000.00.

11) EXPERIENCE: -

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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The tenders shall have a minimum experience of operating such contracts with other

Govt./Semi Govt. agencies if available. Bidder shall have attach order copies

(if executed) in online attachment. Details of such contracts executed in last three years

should be furnished along with the offer. UGVCL has right to consider bidders in

criteria of minimum experience during technical evaluation at our sole discretion.

12) GOODS & SERVICE TAX(GST):- UGVCL GST Registration No. is

24AAACU6551F1ZI

The firm prices are exclusive of Goods & service Tax as applicable. The amount and

rate (%) of GST as applicable should clearly be indicated separately. (GST means all

applicable Tax/cess under GST laws. GST Laws means IGST Act, GST Compensation

to the State for Loss of Revenue) Act CGST Act, UTGST Act and SGSCT Act-2017

and all related ancillary legislations). Contractor should charge GST in invoice at the

rate as agreed to/mentioned in acceptance of tender only any deviation in the same

shall not be accepted. Further, any additional liability of GST (later on due to wrong

mentioning of GST rate, mis-interpretation of HSN/SAC Code etc;) over and above as

charged in the invoice shall be borne by the contractors. However, any refund received

by the contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along

with interest needs to be passed on suo-moto by the contractor. Further, the company

has a right to recover the amount of GST along with penal interest at the rate of 15%

per annum or interest/fees & penalty charges under GST Law, whichever is higher if

GST charges is not paid/short paid to the Government or failed to upload the details or

uploads inaccurate particulars on GSTIN portal by the contractor within the stipulated

STATUTORY Deduction

TDS and GST TDS: TDS under income tax act and GST TDS will be deducted as per

applicable rate

13) STATUTORY VARIATION: -

Any statutory increase or decrease in GST as applicable or in the event of introduction

of new tax/cess or cessation of existing tax/cess subsequent to the offer if it takes place

within the original contractual completion date will be to Company’s account subject

to the claim being supported by documentary evidence. However, if any decrease takes

place after the contractual delivery date, the advantage will have to be passed on to

14) Submission of Bills and payments:-

The bill in duplicate may be submitted to concern Engineer at Vijapur DO, along with advance

stamp receipt, who will record the bill. The payment

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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will be made through RTGS/NEFT subject to advance stamp receipt from you. Income

tax as per Govt. rules in force will be deducted from you every regular bill while

making payment. GST tax will be paid as applicable as per Govt. rules as per tender

condition. In case Km traveled beyond limit justification certificate from concern

authority must submitted with bill and also for night journey separate certificate must

All disputes relating to proposed contract will be subject to Vijapur jurisdiction only.

OTHER TERMS AND CONDITIONS:-

The general terms and conditions relating to works, as standardized by the Company.

But not specifically brought out there in above shall also be made applicable to the

proposed contract and will be binding to the successful tenderer/SA copy of booklet

containing such terms & conditions will be available for perusal of tenderers, at the

office of the authorities issuing this tender.

15) FORMULA FOR CONSIDER IN PRICE VARIATION: -

Formula for considering price variation – No price variation will be payable on cost of

Oil/tyres, tubes etc. Only charges in price of Petrol will be adjustable. You must quote

prices on the basis of prevailing 15 days before the due date of tender. These basic

rates shall be indicated in the offer.

For every Ten Paisa increase in price of fuel, per KM payable price shall go up by One

Paisa. This will be applicable to the actual KM traveled during the month.contractor will have to

submit their bills every month with supporting fuel cost price.

16) Price Evaluation: -

In case of a registered bidder not mentioning GST amount & % in the bid considering

notification no.22/2019 of cost, a notional amount of GST@5% of bidded amount will

be taken as GST cost for price evaluation purpose.No Price preference shall be given on any

account. All tenders shall be evaluated on the basis of firm price End cost including GST and cess.

If the tender is invited with Total Owning Cost (TOC) Clause, The Evaluation shall be done

accordingly. for the same ,the bidders have to give detailed breakup of the end cost.

1. As per the corporate office Circular no:-UGVCL/R&C/ACCTS/TAX/1152 DTD 18.12.2024 &

Ammendment Circular no :-UGVCL/R&C/ACCTS/TAX/1071 DTD 18.09.2025

Evaluation of the tender shall be done on the basis of End cost (Basic plus GST) I.e.in case of

unregistered service provider and/or where GST under RCM is applicable then tender evaluation

shall be done by considering basic price plus applicable GST rate.

Where GST under FCM is applicable, A/T/Tender shall be issued inclusive of GST.

Where GST under RCM is applicable, A/T/Tender shall be issued inclusive of GST.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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2. As per the Corporate office circular no:- UGVCL/R&C/ACCTS/TAX/1290 DTD 18.11.2025 updation

in the tender terms and conditions regarding applicability of GST Under RCM is as per below.

4. રજી.કચેરીના પરરપત્ર: યુજીવીસીએલ/એસી/આર&સી/૬૩ તા.૨૩.૦૧.૨૦૨૪ના અનુસંધાને “ The

Transporter will be responsible for the safe custody and delivery of goods during transit

including loading and unloading of material and in the event of any breakage ,theft or any

other damage by any reason to the company’s material during the course of work,

transporter will be held responsible for the same and associated costs for the same will

be recovered from the transporter.

5. All Interested bidders shall have to submit Hard copy of this tender with signed and

stamped on each page to Division Office

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

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Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

Save Energy for Benefit of Self and Nation

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

Save Energy for Benefit of Self and Nation

(૩૪) ટ્ે ન્ડર ભરનારે GST નંબર તથા પાનકાડમ આપવાનું રહેશે.

(૩૭)ગાડી ભાડે મૂકનારે વાહન માં ફરરિયાત GPS રસસ્ટમ પોતાના સ્વ ખચે લગાવીને વાહન

મૂકવાનું રહશે તથા રબલ રિૂ કરતી વખતે લૉગ બૂક અને GPS રસસ્ટમ રરપોટમ ફરરિયાત

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

Save Energy for Benefit of Self and Nation

DECLARATION IN RESPECT OF CONFLICT OF INTEREST

01 Name of Firm

Office Address Phone No.

Works Address as per

03 Registration Phone No.

Private Limited Company / Public Limited Company / Limited

04 Type of Firm

Partnership (LLP) / Partnership Firm / Proprietor Firm

(Tick whichever is applicable)

05 CIN / LLPIN of Firm

06 GST No. of Firm

07 Names of all Directors/LLP Partners/ Partners / Proprietors of Bidder Firm with DIN (if any) and

full address (as on the bid submission date)

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

Save Energy for Benefit of Self and Nation

Full Name DIN Full Residential Address

The details of Legal Representative / Agent of the Bidder Firm are as under:

Full Name of Legal

Representative / Agent

Whether employee of

Bidder-Firm or not?

Office Land-line Nos.

Whether acting as

Legal Representative /

Agent in any other

Private Limited

Company or Public

Limited Company or

Limited Liability

Partnership (LLP) or

Partnership Firm or

Proprietor Firm? If yes,

WE HEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted item by any

other Private Limited Company or Public Limited Company or Limited Liability Partnership (LLP) or

Partnership Firm or Proprietor Firm in which any relative of any Director or Partner or Proprietor

of Bidder Firmis a Director, Partner or Proprietor. The word “relative” is defined as under:

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

Save Energy for Benefit of Self and Nation

The Companies Act, 2013 Sec 2(77) “relative’’, with reference to any person, means any one

who is related to another, if—

(1) they are members of a Hindu Undivided Family;

(2) they are husband and wife; or

(3) A person shall be deemed to be the relative of another, if he or she is related to another in

the following manner, namely:-

a. Father including step-father,

b. Mother including step-mother,

c. Son including step-son,

f. Daughter’s husband,

g. Brother including step-brother,

h. Sister including step-sister.

WE FURTHER DECLARE THAT we have carefully read and understood the clause relating to

‘Conflict of Interest’ of Tender No. ________________ . The detailed Clause is as under:

“A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s

interests. The bidder found to have a conflict of interest shall be disqualified. A bidder may be

considered to have a conflict of interest with one or more parties in this bidding process for

particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts

them in a position to have access to information about or influence on the bid of another

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in

more than one Bid will result in the disqualification of all bids in which the parties are

involved. However, this does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

Save Energy for Benefit of Self and Nation

f) in cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf in

a particular tender enquiry. One manufacturer can also authorize only one agent/ dealer.

There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design

or technical specifications of the contract that is the subject of the Bid;

h) In case of a holding company having more than one independently manufacturing units or

more than one unit having common business ownership / management, only one unit

should quote. Similar restrictions would apply to closely related sister companies. Bidders

must proactively declare such sister/ common business/ management units in same/

similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.”

We hereby certify that our Firm M/s. _______(Firm Name)_____ do not have any conflict of

interest with other bidders for particular quoted item viz. _______(Item Name)_____ .

We hereby declare and confirm that the above information and particulars are true and correct.

For _______(Firm Name)_____

Place: Signature of Director / Partne

Proprietor / Authorized Signatory

Stamp / Seal of Firm

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

Save Energy for Benefit of Self and Nation

UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR

FRAUD OR MISHANDALING OF MATERIAL

Ref: - Tender No: DISCOM/_______________________________

All bidders will have to furnish the following undertaking duly filled in signed and stamped for

each quoted item of the tender along with the Technical Bid.

I/We_____________________________________ authorized signatory of

M/S_____________________________ hereby declare that none of the Proprietors/

Partners/ Directors not under any criminal investigation for any kind of fraud for theft of

material or/and with handlings the material and any civil and/or criminal case pending for

such matter listed by GUVNL and or any subsidiary companies viz.PGVCL/UGVCL/DGVCL/MGVCL

/ GSECL / GETCO for the tendered items and/or work.

Seal of the Firm

Signature of the Tenderer with Designation

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

Save Energy for Benefit of Self and Nation

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.

Ref: Tender No.:

of M/S _________________________________hereby certify that M/S

__________________________________________ and their proprietor / any partner / any

directors of the firm is not stop deal and/or banned for business dealing and/or black listed by

GUVNL and/or their any subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL /

Signature of Tenderer

Seal of the Firm

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]

Save Energy for Benefit of Self and Nation

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. ,______________ employee of DISCOM at

_____________(place) , related to our _______________designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives

employed or working with DISCOM Gujarat Vij Co.Ltd. at any of its offices or parent Department

i.e. Energy & Petrochemicals Dept., Govt. of Gujarat.

Signature of Tenderer

Seal of the Firm

Division Office: Old Power House,Near Railway Crossing VIJAPUR–382870 (N.G.)

Telephone: (02763)

Website: www.ugvcl.com e-mail:[email protected]