Contract for SITC of central Air condition system at shroff Road Library with allied Electrical, Mechanical Work with 5 (FIVE) Years of All Inclusive Comprehensive Maintenance

Name of Work: Contract for SITC of central Air condition system at shroff Road Library with allied

Electrical, Mechanical Work with 5 (FIVE) Years of All Inclusive Comprehensive

(E-Tender No. - central Air condition system /CZ/ AC/ 2026-2027)

Sr. No. Event Description Mile Stone Date

1 Downloading of E-tender Dt. –01.10.2026 to Dt. 15.10.2026 up to 18:00 Hrs.

2 Pri - Bid Meeting Dt. – 09.10.2026

Additional City Engineer-Roshni Department

Rajkot Municipal Corporation,

Dr. Ambedkar Bhavan, Central Zone, Room No.8 Second Floor,

Dhebar Road, Rajkot-360001

3 Last date of online submission of E-tender Dt.. – 15.10.2026 up to 18:00 Hrs.

Date of submission of physical document Dt. – 21.10.2026 up to , 18:00 Hrs

4 EMD, Tender fee and other documents.

5 Opening of technical bid and verification of

physical documents - EMD, Tender fee and Dt. – 22.10.2026 at 11:00 hrs

Other documents, if possible.

6 Opening of On-line price bid (if possible) Dt. – 23.10.2026 at 11:00 hrs

7 Tender validity period 120 Days

Additional City Engineer-Roshni Department

Rajkot Municipal Corporation,

Dr. Ambedkar Bhavan, Central Zone

Room No.8 Second Floor, Dhebar Road, Rajkot-360001

RAJKOT MUNICIPAL CORPORATION

e-TENDER NOTICE

E-tenders are invited by Rajkot Municipal Corporation for below mentioned work from reputed and

financially sound contractor, fulfilling tender criteria and working with any Govt. or Semi-Govt.

Sr. Name of the work Details

1 Contract for SITC of central Air condition

system at shroff Road Library with allied 1. Estimated cost: Rs.37,28,474 /-(Without GST)

Electrical, Mechanical Work with 5 (FIVE) 2. Amount of EMD: Rs. 37,300/-

Years of All Inclusive Comprehensive 3. Tender Fees: Rs. 1875/- (Non refundable)

Maintenance 4. Time limit for completion of work : 02 Months

Mile stone dates for E-tendering are as follows:

Sr. No. Event Description Mile Stone Date

1 Downloading of E-tender Dt. –01.10.2026 to Dt. 15.10.2026 up to 18:00 Hrs.

2 Pri - Bid Meeting Dt. – 09.10.2026

Additional City Engineer-Roshni Department

Rajkot Municipal Corporation,

Dr. Ambedkar Bhavan, Central Zone, Room No.8 Second Floor,

Dhebar Road, Rajkot-360001

3 Last date of online submission of E-tender Dt.. – 15.10.2026 up to 18:00 Hrs.

Date of submission of physical document Dt. – 21.10.2026 up to , 18:00 Hrs

4 EMD, Tender fee and other documents.

5 Opening of technical bid and verification of

physical documents - EMD, Tender fee and Dt. – 22.10.2026 at 11:00 hrs

Other documents, if possible.

6 Opening of On-line price bid (if possible) Dt. – 23.10.2026 at 11:00 hrs

7 Tender validity period 120 Days

The Tender fee (Non Refundable) & Bid Security (EMD) will be accepted in form of Demand Draft only, in favor of

“Rajkot Municipal Corporation”, Rajkot, from any Nationalized or Scheduled bank (except Cooperative Bank) in

The agency submitting the tender shall have to produce documentary evidence for full-filling of prequalification

criteria mentioned in the technical bid.

Pre Qualification/ Eligibility Criteria:

1. The bidder must have experience of at least one work of similar nature of

40% of tender amount. The said work must be completed in last seven

financial years. The bidder shall have to submit the required certificate

from the competent authority.

“Similar nature of work” means “SITC of central Air condition system with

allied Electrical, Mechanical Work in Government, Semi-Government

organization. The work experience of private project will not be

The bidder must submit the copy of Completion Certificate (3A Form)

along with copy of Work Order for the same:-

i) Substantially completed works means those works which are

completed at least 90% of original contract price on the date of

submission of this tender and execution is satisfactory.

ii) The work may have been executed by the applicant as prime

contractor or as a member of a joint venture. In case a project has

been executed as a joint venture, joint venture proportion will be

taken into consideration.

2. The copy of valid Electrical Contractor license.

3. Registration Certificate in Class-E-1 and above in R&B, Electrical Division, Govt. of

Gujarat OR from Any state govt. /Central Govt. Body.

4. GST Registration

5. PAN Registration

6. PF Registration

7. ESIC Registration.

8. Financial Criteria

The bidder must have achieved a minimum annual turnover in any one year over

the last seven financial years of the total value of this contract.

Sr No Year Enhancement Factor

1 1 (Base Year 2026 – 27)

9.2 Enhancement Factor

RMC will consider enhancement factor as below to arrive at the yearly turnover

2. The bidder should not have been Black Listed, suspended, terminated, backed out,

debarred & delisted by any Municipal Body / Urban Local Body / Development

Authority in any State Government Body or undertaking / any department or

undertaking of Government of India, since inception of the firm

/ Company. Such a case will be rejected out rightly. A Declaration in this regard on

Rs.300/- Stamp Paper duly Notarized shall have to be submitted as per Annexure

along with the tender documents. Submission of the bid document without such

Notarized declaration will be rejected out rightly.

9. All required documents submitted should be duly certified and self attested.

10. After opening of online Technical Bid, the procedure for the pre-qualification shall be

adopted and the e-Price Bid of only successful qualified bidder shall be opened for

final evaluation of the contract. The decision of Municipal Commissioner regarding the

pre-qualification shall be final and binding to all the bidders.

11. Conditional Tenders will be out rightly rejected.

12. The agency has to submit all required documents as per tender pre-

qualification criteria with the on line submission of the bid within the

stipulated date and time. The physical submission shall be made in Sealed

Envelope and the name of work shall be super scribed on the top of the

envelope.( Tender fee, EMD and no black list affidavit)

13. Technical Bid with required documents & certified copies must be

submitted before last date & time by Regd. Post or Speed post only at

following address. No courier or hand delivery or postal delay is

Additional City Engineer-Roshni Department

Rajkot Municipal Corporation,

Dr. Ambedkar Bhavan, Central Zone

Room No.8 Second Floor, Dhebar Road, Rajkot-360001

14. The Tender of those bidder(s) who fail to submit the required documents

physically within the stipulated date and time will be treated as non

responsive and their Price Bid will not be opened.

15. Price Bid must be submitted Online only as per n-procure procedure.

16. The jurisdiction area will be Rajkot.

17. Security Deposit / Performance Guarantee: -

5% of Contract Value in Form of Bank Guarantee or FDR.

If the Contract price offered by the selected bidder is lower than 10%

but up to 20% of the Estimated project Cost than the additional

performance security shall be calculated @ 20% of the difference in the

Estimated project cost minus 10% of the Estimated project cost and

Contract price offered by the selected bidder.

If the Contract price offered by the selected bidder is lower than 20%

of the Estimated project Cost than the additional performance security shall

be calculated @ 30% of the difference in the Estimated project cost minus

10% of the Estimated project cost and Contract price offered by the

selected bidder.

The Additional performance security shall be treated as part of the

performance security.

The performance security shall be valid beyond 60 Days of the defect

Liability period and the additional performance security shall be valid

beyond 28 Days of Project completion Date.

Final SD will be calculated on the time of Final Bill be actual

completion amount.

18. Commissioner, Rajkot Municipal Corporation, Rajkot, reserves the right to

accept / reject any or all e-Tender(s) without assigning any reasons thereof.

19. In case of any queries related to the tender, the prospective bidder may email the

same to Shree R. C. Bagthaliya, Deputy Executive Engineer on

[email protected] prior to pre-bid meeting. Queries received after above

mentioned time frame will not be entertained. Pre-bid meeting will be held at

central Zone Office as per address given in the tender.

Additional City Engineer

Roshni Department-, Central Zone

Rajkot Municipal Corporation

Dr. Ambedkar Bhavan

Room No.8 Second Floor, Dhebar Road, Rajkot-360001

20. Bidder has to quote their rates without GST and including other taxes. The invoice

should be submitted by contractor showing the breakup of GST in the bill. GST

will be paid extra at the prevailing rate at the time of execution.

21. After opening of Technical Bid, the procedure for the pre-qualification shall be

adopted and the Price Bid of only successful qualified bidder shall be opened for

final evaluation of the contract. The decision of Municipal Commissioner

regarding the pre-qualification shall be final and binding to all the bidders.

Addi. City Engineer

Roshni Department

Rajkot Municipal Corporation

CHECK LIST FOR SUBMISSION OF DOCUMENTS (ONLINE AND OFFLINE)

The bidder must submit the relevant documents as per the below.

Sr. No Particulars Online Submission Offline Submission

01 Tender Fee (Scan Copy OF DD) Scan Image Of DD Original DD

02 EMD (Scan Copy of DD) Scan Image of DD Original DD

03 Tender Documents , Corrigendum etc Scan Image of Duly Signed and --

Stamped Tender Documents and

04 Valid Electrical Contractor License Scan Image --

05 R & B Dept Registration, “E-1” Class and Scan Image --

06 Work Order Copies, Work Exp. Certificates Scan Image --

07 PF Registration Scan Image --

08 ESIC Registration Scan Image

09 Turnover Certificate Scan Image --

11 PAN Registration Scan Image --

12 NO BLACK LIST Agreement Scan Image Original

14 GST Registration Scan Image --

15 MOU Agreement if any Scan Image --

16 Technical Details/Datasheet of AC System Scan Image --

17 Declaration/ Site Visit Confirmation on Letter Scan Image --

Note: The bidder must submit all relevant documents as per qualification criteria and

tender conditions. No correspondence to the agency will be done for shortfall documents.

Original documents to be brought by bidder/authorized person for verification on the

date and time as communicated by engineer-in-charge. Successful bidder to submit hard

copy of tender documents including addenda/Corrigendum, if any and other supportive

documents as required in this tender, duly stamped & signed on all pages.

Name of Work : SITC of central Air condition system at shroff Road Library with allied Electrical,

Mechanical Work

with 5 (FIVE) Years of All Inclusive Comprehensive Maintenance

Site Description, Scope of Work and General Requirement.

Rajkot Municipal Corporation has constructed a library in Ward No. 3. The SITC work of

the Central Air Condition System in this library is to be done in the existing building.

The agency will have to visit the site and submit the design of the Central Air Condition

System along with the tender.

The whole project has to execute with 1 Year of Defect Liability Period +

Years of Comprehensive Maintenance. Annual comprehensive maintenance will

have to be done for a period of total five years, which will be paid every year as per

the price of the tender.

1) Site. Location

1.1 Shroff Road library

Ward no.3 Near Sharda bag

COMMON TERMS AND CONDITIONS OF THE TENDER

I. The conditional tender will not be accepted and will be rejected outright.

II. The tender for the work shall remain open for a period of 120 days from the last date of

submission of the tender and the tenderer shall not be allowed to withdraw or modify the

offer on his own during this period. Any modifications or additions in terms and conditions of

this tender not acceptable to The Municipal Commissioner, Rajkot Municipal Corporation,

Rajkot shall without prejudice to any right or remedy, be at liberty to forfeit in full said earnest

money absolutely.

III. RMC reserves the right to reject all the tenders of the lowest or any other tender which is the

judgment of the RMC and also does not appear to be in its best interest and the tenderer shall

have no cause of action or claim against the RMC of its officers, employees, successors for

assignees for rejection of its tender.

IV. It must be clearly and distinctly understood that the conditions of contract and specifications

shall be rigidly enforced and no relaxation on the grounds of customs prevailing shall be

V. The quoted rates online in the Financial Bid shall be exclusive of all taxes, duties, etc. GST Will

be paid extra on given price as per the prevailing Rate.

VI. It is considered that the tenderer has visited the site of work, fully acquainted himself with the

local situations regarding materials, labour and other factors pertaining to work at site and

studied the design, plans and estimates before submitting the tender. No further price

escalation will be entertained in redesign of any of items related to this project. Proof of Site

Visit to be submitted along with Tender Documents.

VII. The work is to be completed in all respects as per the time schedule from the date of written

order to be commencing the work. Within this period, the bidder shall take approval of all

documents & drawings and as per tender specification from relevant Engineer-in-charge.

VIII. All fees, Royalty or rent of any land/Ware house to store any material related to any project

will be paid by bidder.

IX. In execution of work, if any connection of electricity cable, telephone line, water supply line,

underground drainage line, gas line or any private line of any private property will be cut or

damaged by any person or machinery or equipment of bidder, all responsibility will be of

bidder and bidder has to pay whatever charges incurred to joint it in proper workable

X. O & M period shall commence from the date of issue of satisfactory Installation, Testing and

Commissioning certificate (one year defect liability period + Five years comprehensive

XI. This notice will form part of the Contract.

XII. The tenderer is advised to get acquainted with the site and situation thereof to assess the

quantum of work and site ready ness.

XIII. ESI REGISTRATION:

The contractors who are liable to be registered under ESI Act must possess ESI registration

number at the time of filling of tender. The agency should follow all the rules and regulations of

ESI Act as per prevailing norms.

XV. PROFESSIONAL TAX

The bidder shall have to pay the Professional Tax for current financial year imposed by

Government of Gujarat, and also the bidder shall have to produce Enrollment Certificate for the

Add Asst Engineer Dy. Ex. Engineer Add City Engineer (i/c)

Roshni Dept. Roshni Dept. Roshni Dept.

GENERAL CONDITIONS OF CONTRACT

No. Description

GC-1 Definitions and Interpretations

GC-2 Location of site and accessibility

GC-3 Scope of work

GC-4 Ruling language

GC-5 Interpretation of Contract Document

GC-6 Contractor to understand himself fully

GC-7 Errors in submissions

GC-8 Sufficiency of E-TENDER

GC-9 Discrepancies

GC-10 Performance Guarantee (Security Deposit)

GC-11 Inspection of work

GC-12 Defect Liability

GC-13 Power of Engineer-In-Charge to give further instructions.

GC-14 Programme

GC-15 Sub-letting of work

GC-16 Sub-Contracts for temporary works, etc.

GC-17 Time for completion

GC-18 Extension of time

GC-19 Contract Agreement

GC-20 Liquidated damages

GC-21 Forfeiture of Security Deposit

GC-22 Action of Forfeiture of Security Deposit

GC-23 No compensation for alteration in or restriction in work

GC-24 In the event of death of contractor

GC-25 Members of the owner not individually liable

GC-26 Owner not bound by personal representations

GC-27 Contractor's office at site

GC-28 Contractor's subordinate staff and their conduct

GC-29 Termination of sub-contract by owner

GC-30 Power of entry

GC-31 Contractor's responsibility with the other Contractor and Agencies.

GC-32 Other Agencies at site

GC-34 Rights of various interests

GC-35 Price adjustments

GC-36 Terms of Payment

GC-37 Retention Money

GC-38 Payments due from the Contractor

GC-39 Contingent Fee

GC-40 Breach of Contract by Contractor

GC-41 Default of Contractor

GC-42 Bankruptcy

GC-43 Ownership

GC-44 Declaration against waiver

GC-45 Laws governing the contract

GC-46 Over payment and under payment

GC-47 Settlement of disputes

GC-48 Disputes of differences to be referred to

GC-49 Arbitration

GC-50 Termination of the Contract

GC-51 Special risks

GC-52 Change in Constitution

GC-53 Sub-contractual relations

GC-54 Patents and Royalties

GC-56 Execution of work

GC-57 Work in monsoon

GC-58 Work on Sundays and Holidays

GC-59 General Conditions for construction work

GC-60 Drawings to be supplied by the Owner

GC-61 Drawings to be supplied by the Contractor

GC-62 Setting outwork

GC-63 Responsibilities of Contractor for correctness of work

GC-64 Materials to be supplied by the Owner

GC-65 Conditions of issue of materials by the Owner

GC-66 Materials procured with assistance of the Owner

GC-67 Materials obtained from dismantling

GC-68 Article of value of treasure found during construction

GC-69 Discrepancies between instructions

GC-70 Alternations in specifications and designs and extra work.

GC-71 Action when no specifications are issued

GC-72 Abnormal rates

GC-73 Assistance to Engineer-In-Charge

GC-74 Tests for quality of work

GC-75 Action and compensation in case of bad workmanship

GC-76 Suspension work

GC-77 Owner may do part of the work

GC-78 Possession prior to completion

GC-79 Completion Certificate

GC-80 Schedule of Rates

GC-81 Procedure for measurement of work in progress

GC-82 Running account payments to be regarded as advances

GC-83 Notice for claim for additional payment

GC-84 Payment of Contractor's Bill

GC-85 Final Bill

GC-86 Receipt for payment

GC-87 Completion Certificate

GC-88 Taxes, Duties, etc.

GC-89 Insurance

GC-90 Damage to Property

GC-91 Contractor to Indemnify Owner

GC-92 Implementation of Apprentice Act

GC-93 Health and Sanitary arrangements for workers

GC-94 Safety Code

GC-95 Accidents

Note:- All the General Conditions referred to hereinabove shall form an integral and inseparable part

of this Tender Document. The provisions, terms and conditions specified under General Conditions

Nos. GC, in their entirety, shall be deemed to be applicable to and binding upon this Tender.

In this Contract, the following terms shall be interpreted as indicated:

(a) “The Contract” means the agreement entered into between the Purchaser and the

Tenderer, as recorded in the Contract Form signed by the parties. Including all

attachments & appendices thereto and all documents incorporated by reference

(b) “The Contract Price” means the price payable to the Tenderer under the Contract for

the full and proper performance of its contractual obligations;

(c) “The Goods” means all of the equipment, machinery, and / or other materials which

the supplier is required to supply to the Purchaser under the Contract;

(d) “Services” means services ancillary to the supply of the Goods, such as transportation

& insurance, and any commissioning, provision of technical assistance, training and

other such obligations of the Tenderer covered underthe Contract;

(e) “The Purchaser” means the Organization purchasing the Goods; and

(f) “The Tenderer” or “The Bidder” or “The Agency” means the individual or firm

supplying the Goods under this Contract.

The Goods supplied under this Contract shall conform to the standards mentioned in the

Technical Specifications, and, when no applicable standard is mentioned, to the authoritative

standard appropriate to the Good’s country of origin and such standards must be appropriate

with Indian standards shall be the latest issued by the concerned institution.

3.0 Patent Rights

The Tenderer shall indemnify the Purchaser against all third-party claims of infringement of

patent, trademark or industrial design rights arising from use of the Goods or any part thereof

4.0 Security Deposit

The successful bidder has to submit the Security Deposit @5% of Contract Value in the form of

Bank Guarantee or FDR (Nationalized/Scheduled Bank) before signing the contract. Validity of

DD / FDR / Bank Guaranty will be 78 Month from the date of Agreement.

If the contract price offered by the selected bidder is lower than 10% but up to 20% of the

estimated project cost then the additional performance security shall be calculated @ 20% of

the difference in estimated project cost minus 10% of the estimated project cost and contact

price offered by selected bidder.

If the contract price offered by the selected bidder is lower than 20% of the estimated project

cost then the additional performance security shall be calculated @ 30% of the difference in

estimated project cost minus 10% of the estimated project cost and contact price offered by

selected bidder.

The full security deposit amount shall be refunded, without any interest, after deduction of

dues, taxes, penalties etc. (if any) after successful completion of defect liability period for the

The Tenderer has to pay necessary Stamp Duty as per prevalent rules at the time of execution

All CPBG or FDR must be having validity period of 78 months and must be issued from

nationalized or scheduled banks.

Final SD Amount will be calculated at the time of final BILL (I.e. Actual Completion Amount and

as per RMC Tender Protocol)

5.0 Tools & Tackles:

All tools and tackles required for the job shall have to be procured by the contractor at his cost

and they will be retained their property. The contractor will have to maintain reliable sets of

tools and tackles in adequate quantities so as to complete the job as expeditiously as possible.

6.0 Inspections and Tests

The Purchaser or its representative shall have the right to inspect and / or to test the Goods to

confirm their conformity to the Contract. The special conditions of contract and / or the

Technical Specification shall specify what inspections and tests the Purchaser requires and

where they are to be conducted. Mostly inspections and tests may be carried out of goods

origin place and it is willingness of purchaser to conduct it or not. The Purchaser shall notify

the Tenderer in writing of the identity of any representatives retained for these purposes.

The inspections and tests may be conducted at goods’ origin or on the premises of the

Tenderer with agency, at point of delivery and / or at the Good’s final destination. Where

conducted on the premises of the Tenderer, all reasonable facilities and assistance (including

access to site, drawings and production data) shall be furnished to the inspectors at no charge

to the Purchaser.

If any inspected or tested Goods fail to conform to the Specifications/tender conditions, the

Purchaser may reject them and the Tenderer shall either replace the rejected Goods or make

all alterations necessary to meet specification requirements free of cost to the Purchaser.

The Purchaser’s right to inspect, test and, where necessary, reject the Goods after the Good’s

arrival on site shall in no way be limited or waived by reason of the Goods having previously

been inspected, tested and passed by the Purchaser or its representative prior to the Goods’

shipment from the Place of origin inspection of any material.

Nothing in above clause shall in any way release the Tenderer from any warranty or other

obligations under this Contract.

At random sample will be collected from ordered - materials is received at site/store and

taken to Govt. recognized institution / laboratories for testing under relevant standard only

getting satisfactory test report certificates same shall be accepted and payment will be

processed. All expanses to carry-out any tests will be born / deposited by the tenderer.

Tenderer or his authorized representative can remain present during sampling. If any test fails

the contractor has to replace the same within 10 days.

RMC will engage TPI/PMC agency, if required, from its approved agencies. The bidder is fully

responsible to repair, replace or re-arrange the goods/materials/workmanship of all nature, if

the same is failed in TPI. The decision of TPI Agency and RMC shall be final and bound to the

bidder in this respect.

RMC along with PMC/ TPI may visit the manufacturer’s site, testing laboratory etc. to witness

QAP, inspections, routine Tests etc., if required. The cost for such visit, conveyance etc. will be

borne by the tenderer.

Inspection charges and expenses for inspection at OEM workplace will be bare by Contractor.

Charges include Traveling, Lodging and Boarding Charges. Within Gujarat mode of Traveling

will by Road / Rail and in case of Interstate travel mode of travel will be by air.

Inspection will be done by RMC official along with PMC / TPI Person and cost for the same will

be bare by contractor.

The agency has to bear the expenses for all the tests and inspections required to be carried

out for this tender works. For Inspection agency has to bear all expenses like travelling, Hotel

Stay, food etc. of as much as RMC/PMC staff. Inspection will be done at OEM Work Place.

Mode of Traveling is either by AIR or By Train and it is based on the location or based on

traveling Hour.

7.0 Performance Backup Charges

The tenderer must submit FDR or Contract cum Performance Bank Guarantee or deduct from

final bill of 05% of total amount of actual work done as Performance Backup Charges (Other

final bill of 05% of total amount of actual work done as Performance Backup Charges (Other

than the security Deposit) after the successful completion of the project before preparation of

final bill. The same will be returned to the contractor after completion of defect liability

period. No interest will be paid on this Performance Backup Chagres.

8.0 Transportation

Where the Tenderer is required under the Contract to deliver the Goods, FOB, transport of the

Goods, up to and including the point of putting the Goods, up to and including the point of

putting the Goods on board the vessel at the specified port of loading, shall be arranged and

paid for by the Tenderer, and the cost thereof shall be included in the Contract Price.

Where the Tenderer is required to affect delivery under any other terms, for example, by post

or to another address in the source country, the Tenderer shall be required to meet all

transport and storage expenses until delivery.

9.0 Guarantee Period/Defect liability: (Minimum 1 Years)

The successful tenderer shall have to stand guarantee against bad workmanship and supply of

poor quality and / or defective materials for minimum 05 years after the date of successful

completion of the total installation and handing over the same to RMC. Any defect /

discrepancy detected during this guarantee period will have to be made good by the

contractor at his costs and risks.

If, by any reason, RMC is required to rectify such defects/ discrepancies detected during this

guarantee period/defect liability period, the entire cost involved will be released from the

dues payable to the contractor bills / Bank Guarantee by RMC.

In case of damage to the any parts of the exacting and new project/system occurred due to

external accidents, causalities or damages due to natural calamities, the bidder must restore

the project or parts thereof without any additional payments towards the labour work,

however, RMC will pay the bidder for the supply of the material as per the tender approved

rates or as per prevailing SOR of RMC during the whole Performance Guarantee Period.

10.0 Assignment

The Tenderer shall not assign, in whole or in part, its obligations to perform under the

Contract, except with the Purchaser’s prior written consent.

11.0 Sub contracts

The Tenderer shall notify the Purchaser in writing of all subcontracts awarded under the

Contract if not already specified in his Tender. Such notification, in his original Tender or later,

shall not relieve the Tenderer from any liability or obligation under the Contract.

12.0 Delays in the Tenderer’s Performance

Delivery of the Goods and performance of Services shall be made by the Tenderer in

accordance with the time schedule specified by the Purchaser.

In case of any such delay or poor work, RMC will impose the penalty @0.1% of the contract

value per day maximum to 10% of the contract value given in the work order. However, if such

delay is prolonged beyond the required realization of the project or an unexcused delay by the

tenderer in the performance of its delivery obligations shall render the tenderer liable to any

or all of the following sanctions: i) forfeiture of its performance security, ii) imposition of

liquidated damages (iii) termination of the contract for default.

The Municipal Commissioner, RMC reserves the rights to terminate/black list/debar the

contract during contract period without assigning any reason and remaining work carried out

by other agency as the risk and cost of tenderer and forfeit the security deposit.

13.0 Force Majeure

The Tenderer shall not be liable for forfeiture of its performance security, liquidated damages

or termination for default, if and to the extent that, its delay in performance or other failure to

perform its obligations under the Contract is the result of an event of Force Majeure.

For purposes of this clause, “Force Majeure” means an event beyond the control of the

Tenderer not involving the Tenderer’s fault or negligence and not foreseeable. Such events

may include, but are not restricted to, acts of the Purchaser either in its sovereign or

contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and

freight embargoes.

If a Force Majeure situation arises, the Tenderer shall and promptly notify the Purchaser in

writing of such condition and the cause thereof, Unless otherwise directed by the its

obligations under the Contract as far as reasonably practical, and shall seek all reasonable

alternative means for performance not prevented by the Force Majeure event.

14.0 Termination for Insolvency

Every contractor shall, unless exempted in writing by the Concerned Engineer, produce along

with his tender a solvency certificate of his financial ability. If he fails to produce such a

certificate his tender will not be considered.

The Purchaser may at any time terminate the Contract by giving written notice to the

Tenderer, without compensation to the Tenderer, if the Tenderer becomes bankrupt or

otherwise insolvent, provided that such termination will not prejudice or affect any right of

action or remedy which has accrued or will accrue thereafter to the Purchaser.

15.0 Governing Language

The Contract shall be written in the language of the bid, as specified by the Purchaser in the

Instruction to Tenderer. All correspondence and other documents pertaining to the Contract

which are exchanged by the parties shall be written in that same language.

16.0 Applicable Law

The Contract shall be interpreted in accordance with the Indian laws.

Any notice given by one party to the other pursuant to the Contract shall be sent in writing (or

by Letter/fax/scanned copy through email) to the address specified for that purpose in the

Special Conditions of Contract.

Any notice shall be effective when delivered or on the notice’s effective date, whichever is

18.0 Taxes and Duties

Customs / import duty, excise duty, and any other taxes on finished products, sales tax on

works contract and turnover taxes, if any, paid by the Contractor under any central, state or

local government rules and regulations will be Included to the Contract Price. Only GST will be

19.0 Child Labour Act

No Contractor shall employ any child having less than 18 years, as it is prohibited by the Child

Labour Prohibition and Regulation Act, 1986. The bidder is fully responsible to follow the

related regulations of such act.

20.0 Brand Names

The maker of Equipments shall be as per attached list. If make of a particular item is not given

in the tender, then prior approval of RMC for that make must be required.

The Goods supplied under the Contract shall be fully insured against loss or damage incidental

to manufacture or acquisition, transportation, storage and delivery in the manner specified or

directed by EIC.

This project is with comprehensive O&M of five years, any parts/spares/components of the

whole project are stolen by any means and damage by any accident, the contractor has to

replace the same without any extra charges.

22.0 Extra Item of Work ;

If any work/Item not included in this tender & required to execute for any work then Price

Applicability for such item will be considered as below:

Sr No Preference Priority Remarks

01 First Base Rate of existing SOR/Rate Contract

of RMC (Any Department)

02 Second Base Rate of existing SOR of R&B

03 Third Market Rate Policy of RMC

23.0 Measurement of Work

The measurements of work will be taken according to the usual method in use in the Rajkot

Municipal Corporation and no proposals to adopt alternative methods will be accepted. Add.

City Engineer’s decision as to what is ‘the usual method in use in the Rajkot Municipal

Corporation’ will be final.

24.0 No claim to any payment or for restriction of work

In the case of such delay in the supply of materials, RMC shall grant such extension of time for

the completion of the works as shall appear reasonable in accordance with the circumstances

of the case. The decision of RMC as the extension of time shall be accepted as final by the

Action and compensation in case of bad work : If, at any time before the expiry of defects

Liability, period, it shall appear to Additional City Engineer or EIC of the work, that any work

has been executed with unsound, imperfect or unskilled workmanship or with materials or

inferior quality or that any materials or articles provided by him for the execution of the work

are unsound, or of a quality inferior to that contracted for or are otherwise not in accordance

with the contract, it shall be lawful for Additional City Engineer to intimate this fact in writing

to the Contractor and then notwithstanding the fact that the work, materials or articles

complained of, may have been passed, certified and paid for, the Contractor shall be bound

forthwith to rectify, or remove and reconstruct the work so specified in whole or in part as the

case may require, or if so required shall remove the materials or articles so specified in whole

or in part and provide other proper and suitable materials or articles at his

own charge and cost, and in the event of his failing to do so within a period to be specified by

The Additional City Engineer in the written intimation aforesaid, the Contractor shall be liable

to pay compensation at the rate of one percent on the amount of the estimate of the

rectification for every day not exceeding ten days during which the failure so continues, and in

the event of any such failure as aforesaid continuing beyond ten days, Additional City Engineer

may rectify or remove, and re-execute the work or remove and replace the materials

complained of, as the case may be at the risk and expense in all respects of the Contractor

should The Additional City Engineer consider that any such inferior work of materials as

described above may be accepted or made use of, it shall be within his discretion to accept the

same at such reduced rates as he may fix therefore, However, the contractor shall be

responsible for normal maintenance of the work till the final bill for the work is prepared by

the engineer / officer of RMC.

25.0 Defect Liability Period (12 Months):

The Contractor shall be responsible to make good and remedy at his own expense any defect

which may develop or may be noticed before the period mentioned hereunder from the

certified date of completion. The Engineer-in-charge shall give the Contractor a notice in

writing/by e-mail/in verbal about the defects and the Contractor shall make good the same

within 48 hours of receipt of the notice.

In the case of failure on the part of the Contractor, Engineer-in-charge may rectify or remove

or re-execute the work at the risk & cost of the Contractor. The Engineer-in- charge shall be

entitled to appropriate the whole or any part of the amount of the security deposit towards

the expenses, if any, incurred by him in rectification, removal or re-execution.

The Defects Liability period shall be as under:

(a) The period shall be 60 months from the date of start of O & M period. (AMC)

The successful tenderer shall have to maintain the whole project in complete working

condition for 60 months from the successful date of installation and completion of the project.

In case, the agency is failed to maintain the working of the sports lighting system as per the

O&M conditions of the tender, the Municipal Commissioner reserve rights to

blacklist/Terminate/debar the agency and to forfeit the tenderer’s Performance Backup

Charges as well as Security Deposit Setting out the Works

The Contractor shall be responsible for the true and proper setting out of the works in relation

to original points, lines and levels of reference given by the Engineer in writing or shown on

the Drawings and for correctness, subject as above mentioned in the position, levels,

dimensions and alignment of all parts of the works and for the provision of all necessary

instruments, appliances and labor in connection therewith.

27.0 Amenities to be Preserved

The Contractor shall cause the least possible interference with the existing amenities, whether

natural or manmade. No tree shall be removed/cut without permission of the Engineer’s

Representative and clearance of the site shall generally be kept to the minimum necessary for

the works and temporary works. Temporary works shall be sited so as minimize the number of

trees to be cut.

All necessary actions for any diversion of traffic shall be arranged by the contractor with all

indicating signboards while work in progress with adequate lighting system during night

28.0 Safety Measures and Services

The Contractor shall be responsible for the safety of all workmen and other persons entering

or in the works and shall take all measures necessary to ensure their safety to the approval of

the Engineer’s Representative.

Contractor shall provide and maintain at his own expenses all lights, guards, fencing and

necessary watchmen when and where necessary or ad required by Owner / Engineer for the

protection of the works or for the safety and convenience of those employed on the works

and the public. Contractor shall also provide at his cost traffic barricades, men for diverting

and controlling traffic, necessary sign boards for diversion of traffic. In the event of failure on

the part of Contractor, Owner man with or without notice to Contractor put up a fence or

improve a fence already put up or provide and/or improve the lighting or adopt such other

measures as he may deem necessary, and all the cost of such work and procedures as may be

adopted by Owner/Engineer shall be borne by Contractor. Maintenance of adequate warning

and general lighting at nights at place of work is essential.

Contractor shall take the necessary permission and clearance of all the authorities like

department of Roads, traffic, Water Supply and Drainage; Electricity Board, Telephone

Company, etc. Wherever necessary and observe the regulations regarding the execution of

work in congested areas, heavy traffic areas, etc.

29.0 Liability of accidents to persons

In the case of an accident, in respect of which compensation may become payable under

Workmen’s Compensation Act by the tenderer.

30.0 Clearing Site on Completion

On completion of the Works, the Contractor shall clear away and remove from the site all

Constructional Plant, surplus materials, rubbish, Temporary Works of every kind and leave the

whole of the site and the works clean and in a workmanlike condition to the satisfaction of

The Engineer-in-charge.

31.0 Safe custody of stores:

The bidder will be entirely responsible for all the erected poles and materials used by him for

the works and the executed portion of the works till it is officially taken over by RMC.

It would be the responsibility of the bidder to keep the insurance policy alive throughout the

entire period of execution and till the installation is handed over to RMC for any loss, damage

or theft of materials and/or erected works before taking over by RMC.

32.0 ST, IT & PT clearance etc:

The bidder is responsible for ST, IT and PT clearance.

33.0 Labor license:

The bidder will have to abide by the provisions of contract labour (Regulation & Abolition) Act.

1970. For the purpose, principal employer’s certificate would be issued by RMC, if required.

34.0 Accidents:

RMC shall neither be responsible nor shall be liable to pay any compensation for any accident

caused to any worker / public arising out of execution of work / executed portion of work till it

is finally taken over and handed over to RMC/Appropriate Authority.

35.0 Stoppage of work:

RMC shall not be responsible nor be liable to pay any compensation for any interruption of

work in the field due directly to war, strike, civil commotion, lockout, risk, earthquake

tempest, lightning, flood, cyclone etc. which occur beyond its control. Similarly, RMC also

would neither be held responsible nor liable for compensation for stoppage of contractor’s

work in the field arising out of resistance

/ resentment of local public.

36.0 Non-interference with existing services:

During execution, the erection contractor will be required to take all precautionary measures

not to interfere / dash / disturb with any service line for electrical, water, drainage, petro-

products or similar other service. In case such things happen incidentally the same has to be

made good at his own cost within least possible time so that public service is disturbed for a

minimum period of time. In case of road cutting utmost cares should be taken not to disturb

public transport facilities. After the work the road should be so repaired as to restore original

shape. Whenever require, contractor should work in night shift also.

The successful tenderer must coordinate with the other concerned authority/agency for

smooth execution of the work. If the successful tenderer is not able to co-ordinate with

other agencies in time, any obstruction for other works like road, drain made by him will be

corrected in his own cost.

37.0 Execution of work:

Execution of the work should be carried out as per standard practices followed by the

instructions of the Engineer-in-charge. Not-with-standing what has been stipulated in the

specification or elsewhere in this tender, all works carried out and all materials supplied shall

conform to relevant I.E. Rules and I.S.S. The work shall be completed in all respect including

providing all sundry materials. All size given in this tender is tentative only, so bidder has to

design all electrical items & get approval of all items before installation from Engineer-in-

charge. All responsibilities which is either regarding faulty design or any reason where lighting

not found as per the tender will be of bidder/lead partner.

38.0 Comprehensive Maintenance work & Handing Over /Taking Over:

After successful Design, Supply, Installation, Testing and Commissioning of AC system, A

Completion certificate for SITC work has to be obtained from EIC / PMC. Comprehensive

Maintenance period for 5 (five) years will commence after date of SITC work completion.

During the Comprehensive Maintenance period agency has to keep complete AC system in

healthy condition. Agency has to rectify any faults arising in the AC system during the

Comprehensive Maintenance period at his own cost. charge will be paid for this as per tender.

Delay in rectification more than stipulated time will be penalized as per penalty clause

mentioned in the tender.

After successful completion of 5 (five) years comprehensive Maintenance and on completion

of the defect liability period of 12 months for AC system RMC will take-over complete AC

system as per tender condition

39.0 Formalities for Electricity Connection

The contractor has to do necessary liaison like registering of application, submission of test

report etc as and when required with PGVCL related to acquisition of electricity connection for

sports lighting. All the charges like Application Registration Charges, Demand Charges, Test

Report Charges will be reimbursed to the contractor against the submission of the original

41.0 PRICE AND PAYMENT

The Tenderer must understand clearly that the prices quoted are for the total works or the

part of the total works quoted for and include all costs due to materials, labour,

equipment, supervision, other services, royalties, taxes etc. and to include all extra to cover

the cost. No claim for additional payment beyond the prices quoted will been entertained and

the Tenderer will not be entitled subsequently to make any claim on any ground. Price

escalation clause will not be applicable for this tender in any condition.

Only GST will be paid extra as per actual

42 .0 Payments towards Running Account Bill (RA Bill)

Payment:- The payments to the successful bidder will be made as per following.

After complete SITC work final bill will be raise

45.0 RETENTION MONEY:

Pursuance to clause 44 (Terms of Payment) any on at money due to the Contractor for work

done, Corporation will hold as Retention money five (5) percent of the value of work. The

retention money will not normally be due for payment until the completion of the entire work

and till such period the work has been finally accepted by the Corporation and a completion

certificate issued by the Corporation.

Award of the contract or the rejection or e-Tenders will be made during the Tender validity

 After all contract contingencies are satisfied and the Notice of Award is issued, the

successful Tenderer shall execute the Contract Agreement within the time stated and

shall furnish the Bond as required herein. The contract Agreement shall be executed,

in form stipulated by the Owner.

 If the Tenderer receiving the Notice of Award fails or refuses to execute the Contract

Agreement within the stated time limit or fails or refuses to furnish the Bond as

required herein. The Owner may annul his award and declare the e-Tender security

forfeited and will take action as deemed fit.

 A corporation, partnership firm or other consortium acting as the Tenderer and

receiving the award shall furnish evidence of its existence and evidence that the

officer signing the contract agreement and Bonds for the corporation, partnership firm

or other consortium acting as the Tenderer is duly authorized to do so.

Add Asst Engineer Dy. Ex. Engineer Add City Engineer (i/c)

Roshni Dept. Roshni Dept. Roshni Dept

*Speciaal condition for Contract-

1) The Agency must be carriy out complate service of the Ac plant every three month and submit report to the concern

2) The contractor must be use only BIS materials and must approved to the concern Autority if any material shoud be

required to inspect the agency must be Agreed for inspection of materials as per instruction of Engineer Incharge.

3) whenever a fault-related AC system complain is received via phone-Whatsapp media, or e-mail sucha as excessive

noise-insufficient cooling the fault must be resolved within 24 hours.

4) The Agency is required to comprehensive maintenance for total 6- Years payment will be make accordance with the

tender terms of the Important Note .If any parts require to replacement or repaire No separate/Extra payment will be

made for that work.

5)Before starting the work The Agency must submit the complete layout drawing showing all details and there for work

must commence only after it is approved by incharge engineer.

6) The Agency must visit the site before bidding for the tender ,considering the existing building structure of the shroff

road library before bidding the rate of work. After the work order is issued no any terms ,condition or demand from the

Agency will not be accepted.

7) A site visit confirmation letter must also be attached with the tender documents.

8) The central Ac system must be designed in such a way that a minimum temperature of 20 Degree Centigrade is

maintained and adequate airflow is delivered to all areas of the building.

9) After the compition of SITC work of AC system if a minimum temperature of 20 degree C .and proper airflow are not

achieved the Agency must carry out necessary modification at his own expense, No separate payment made for this

10) The Central AC system should have minimum sound Disturbance so that people reading in the library feel no noise

11) In case of any extra Item carry out to complete this project , the rate will be applied as per current R & B SOR. No on

or less percentage will apply.

12) All cables will be used copper during compate this work.

13) Earthing must be done every parts of Centrally AC system and installed safety devie like Under voltage, Over voltage

,Surge voltage when any fault create due to PGVCl power system, all responsibility carry by contractor and no any extra

payment done by Rajkor municipal corporation.

14) If any minor civil work require for complte the work like,wall jari,core cutting,foundation work of outer unit etc are

in scope of Agency.

Important Note :-

 The approved contract and price will be valid for one year, in which if AC system are to be

installed in any other building of Rajkot Municipal Corporation, the work will have to be done as

per the approved price and tender terms and condition by the agency and a separate security

deposit will have to be given for that work.

 For the comprehensive maintenance period price

Sr.No. Year Price

0 Defect liability Free

02 1St Year 3.5 % of Approved rate + GST

03 2nd year 4.0% of Approved rate+ GST

04 3rd year 4.5 % of Approved rate+ GST

05 4th year 4.5 % of Approved rate+ GST

06 5th year 5.0% of Approved rate+ GST

Penalty clause for Maintenance :-

: If the agency fails to complete the work within the period stated in the work order, 0.1% per

day after completion of the period and up to a maximum of 10% of the contract value.

: From the day of receipt of complaint regarding general repairing, if the complaint is not

Resolved within 24 hours, Rs.200/- penalty will be charged for additional per day.

: From the day of receipt of complaint regarding major repairing, if the complaint is not

Resolved within 05 days, Rs.500/- penalty will be charged additional per day.

1)Penalty will deducted in the bill amount or in the security deposit or in the maintenance bill

2)If the agency fails to performance the maintenance work, Than the maintenance work will be do by other

agency at the main agency’s cost and risk and forfeit security deposit and the agency will be

terminate/debarred/ black list as per the rules.

3) If the agency submit false documents in the tender process, The agency will be terminate/debarred/

black list and EMD will be confiscate as per the rules

A) SITC Work: - 02 Month

B) Guaranty period / Defect Liability Period :- 12 Month

C) Maintenance Period: - 60 Month (Start after Guaranty period / Defect Liability Period complete)

List of Approved Make

LIST OF APPROVED MAKES OF HVAC UNIT

SR.NO ITEM / COMPONENT APPROVED MAKES

1 AC UNIT DAIKIN / CARRIER / BLUE STAR / TOSHIBA

2 G. I. SHEETS JINDAL / SAIL / ISPAT / TATA

3 EXPANDED POLYSTYRENE BEARDSELL / COOLINE / LLYOD

4 FIBREGLASS UP TWIGA / KIMMCO

5 GRILLES COMSOS/ AIRMASTER

6 AIR CURTAIN ACME / SAP / RUSSEL / ALOMONARD

7 CABLES HAVELLS/CCI / FINOLEX/ POLYCAB/ RR

8 ELECTRICAL COMPONENT SIEMENS / L&T

9 METERING DEVICE L&T / SIEMENS

10 INDICATING LAMPS SIEMENS / L&T

11 MCB/ ELCB / ELMCB SIEMENS / LEGRAND / HAVELLS

12 GI PIPE TATA / JINDAL

13 U-PVC WATER PIPE PRINCE / SUPREME / ASTRAL / FINOLEX

14 NITRILE RUBBER AEROFLEX / ARMACELL

15 AIR HANDLING UNIT CITIZEN / ZECO / ETHOS / NUTECH

*Any make/model must be approved by EIC before its utilization for the project.

LIST OF MATERIALS OF APPROVED BRAND/ MANUFACTURER (ONLY FIRST QUALITY TO BE USED

(ELECTRICAL WORKS)

MAKE LIST FOR ELECTRICAL WORKS

SR.NO. ITEM STANDARD MAKE

CPRI / ERDA APPROVED PANEL BUILDER. 70KA

6 LT PANELS SHORT CIRCUIT WITHSTANDS STRENGTH.

ACCESSORIES AS PER MENTIONED IN MAKE

LIST.SUBJECT TO CLIENT CONFIRMATION.

7 DISTRIBUTION BOARDS LEGRAND / SCHNIEDER / HAGER / L&T / SIEMENS

8 MEDIUM VOLTAGE CABLE & WIRE FINOLEX / POLYCAB / KEI / HAVELLS

9 CABLE TRAY (ALLTYPE ) PROFAB / PRECISION / UNIVERSAL / INDIANA

AS PER SPECIFIED PANEL DESCRIPTION IN BOQ.

10 LT SWITCH GEAR (ALL RANGE) MODEL AS PER SPECIFIED IN BOQ ABB/

SIEMENS/ L&T/ LEGRAND / SCHNIEDER

11 LT MCCB SIEMENS / SCHNEIDER / LEGRAND / ABB / L&T

12 LT MCB, ELCB LEGRAND / SIEMENS / SCHNEIDER / L&T

13 LTSFU SIEMENS / SCHNEIDER ELECTRIC / L&T / ABB

14 LT CONTACTORS SIEMENS / SCHNEIDER ELECTRIC / ABB /

15 AUTO CHANGE OVER SWITCH SCHNEIDER / ABB / L&T / SIEMENS / LEGRAND

16 STARTER (STAR-DELTA /DOL) SCHNEIDER / ABB / L&T / SIEMENS / LEGRAND

18 METERS (DIGITAL) ENERCON / SCHNEIDER /L&T / SECURE / ABB

SIEMENS / SCHNEIDER ELECTRIC / ABB /

20 INDICATING LAMP

21 ELECTRIC TIMER SIEMENS / LEGRAND / L&T

22 ROTARY SWITCH SIEMENS / SCHNEIDER ELECTRIC / KEYCEE /

PUSH BUTTON AND PUSH BUTTON SIEMENS / SCHNEIDER ELECTRIC / L & T/

SET BCH / RAAS CONTROL

24 SELECTOR SWITCH KEYCEE / SALZER / SCHNEIDER / SIEMENS

25 ANNUNCIATOR PROTON / EAPL

26 LUGS DOWELL’S / 3D / JAINSON / COMET / HMI

27 BIMETALLIC LUGS ISMAL / HMI / DOWELLS

28 CABLE GLAND JAINSON / 3D / COMET / HMI

29 PVC CONDUITS AND ACCESSORIES PRECISION / NIHIR / POLYCAB / ASTRAL

30 CASING CAPING PRECISION / NIHIR / POLYCAB

MODULAR SWITCHES, SOCKETS &

31 MK / LEGRAND / HAVELLS/ANCHOR

OTHER ACCESSORIES

DIGITAL MULTI FUNCTION

50 SECURE/AE/ CONZERV/ENERCON

51 LT CABLE LUGS DOWELS/3M/COMET

CHEMICAL EARTHING ( BORE

52 ASHLOK / LPI

Add Asst Engineer Dy. Ex. Engineer Add City Engineer (i/c)

Roshni Dept. Roshni Dept. Roshni Dept.

TENDER SECURITY

Whereas .............................................................. (hereinafter called “the Tenderer”) has submitted its

tender for Contract for SITC of central Air condition system at shroff Road Library with allied

Electrical, Mechanical Work with 5 (FIVE) Years of All Inclusive Comprehensive Maintenance -

(hereinafter called “the Tender”) …………………………………………….. know all of

…………………………………………….. having our registered office at ………………………………………………………..

(Hereinafter called “the Bank”) are bound up to ......................................... for which payment well and

truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by these presents.

Sealed with the Common Seal of the said Bank this ………. day of ………………………..

The Conditions of this obligation are:

1. If the Tenderer withdraws its Tender during the period of tender validity specified by

the Tenderer on the Tender Form; or

2. If the Tenderer having been notified of the acceptance of its tender by the Purchaser,

during the period of tender validity:

(a) Fails or refuses to execute the Contract Form, if required, or

(b) Fails or refuses to furnish the Performance Security, in accordance with the

instructions to Tenderer;

We undertake to pay to the Purchaser up to the above amount upon receipt of its first written

demand, without the Purchaser having to substantiate its demand, provided that in its demand

the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one

or both of the two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force up to and including thirty (30) days after the period of tender

validity, and demand in respect thereof should reach the Bank not later than the above date.

……… (Signature of

* The above format is indicative and may subject to change

CONTRACT FORM (On 300 Rs. Stamp paper)

This Agreement made the ………. day of ……………….., 20……. between Rajkot Municipal Corporation

(Name of Purchaser) of India (Country of Purchaser) hereinafter “the Purchaser” of the one part

……………………………………………………………………………… (Name of Supplier) of

…………………………………………………………. (City and Country of Supplier) hereinafter the “the Supplier”

of the other part for Tender for the work Contract for SITC of central Air condition system at shroff

Road Library with allied Electrical, Mechanical Work with 5 (FIVE) Years of All Inclusive

Comprehensive Maintenance -Rajkot

Whereas the Purchaser is desirous that certain Goods and ancillary Services should be provided by

the Supplier, viz. (Brief Description of Goods and Services and has accepted a tender by the Supplier

for the supply of those Goods and Services in the sum of (Contract Price in Words and Figures)

hereinafter “the Contractor Price”).

NOW THIS AGREEMENT WITNESSED AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively

assigned to them in the Conditions of Contract.

2. The following documents shall be deemed to form and be read and constructed as part of

this Agreement viz.:

b) The Schedule of Requirements ;

c) The Technical Specifications ;

d) The General Conditions of Contract;

e) The Special Conditions of Contract ; and

f) The Purchaser’s Notification of Award

g) Subsequent correspondences.

3. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter

mentioned, the Supplier hereby covenants with the Purchaser to provide the Goods and

Services and to remedy defects therein in conformity in all respects with the provisions of

4. The Purchaser hereby will pay the Supplier in consideration of the provision of the Goods

and Services and the remedying of defects therein, the Contract Price or such other sum as

may become payable under the provisions of the Contract at the times and in the manner

prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in

accordance with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the

Said Rajkot Municipal Corporation (For the Purchaser) in the presence of ……………………………………………………..

Signed, Sealed and Delivered by the said ................................... (For the Supplier) in the presence of

* The above format is indicative and may subject to change

BANK GUARANTEE OF SECURITY DEPOSIT / PERFORMANCE BANK GUARANTEE

In consideration of the Rajkot Municipal Corporation of the city of Rajkot (hereinafter to as the

Authority) having agreed to exempt

(Hereinafter referred to as “the said Contract”) from the demand of earnest money in cash for

the due fulfillment of the terms and conditions of the

agreement made between the for

…………………………………………………………………………… (Hereinafter referred to us “the said agreement”)

onproduction of Bank Guarantee for Rs. ………………………....... Rupees ................................ only.

We ................................................................Bank (hereinafter referred to as “Bank”) do hereby undertake to

……………………………………………… only on the demand from Authority.

Any such demand on the bank shall be conclusive as regards as amount due and payable by the

bank under this guarantee. However, liability of the bank under this agreement shall restricted to as

amount not exceeding Rs. ………………………....... Rupees ..... only.

We the bank further agree that the guarantee herein contain shall remain in full force and effect

during the period that would be taken for the validity of the said bid and that it shall continue to

enforceable till all the dues of the Authority under or virtue of the said agreement have been

received by the bank from the Authority. However unless the demand of claim under the guarantee

is made to the bank in writing on or before the ……………………….. (Specify the date) the bank shall be

discharged from all liabilities under this guarantee.

With the bank further with Authority shall have fullest liberty, without the concert of the bank

without effecting in any manner it obligations herein under to vary and of the terms and conditions

of the said agreement or extend time for validity by the said bid from time to time or to postpone for

any time for any time or from time to time any of the powers exercisable by the Authority against

the site Contractor and to forebear to enforced any of the terms and conditions relating to the said

agreement and the bank shall not be relieved from liability by reason of any such variation, or

extension granted to the contractor for any forbearance, at Contractor or by any such matter or

thing whatsoever which the law relating to sureties would, but this provision, have the effect of so

relieving the Bank.

We .............................................................................. must undertake not to revoke the Guarantee during

currency except with the previous concert of the Authority in writing.

Dated the …………. day of ………………… of 20……..

(Contractor) Surety

Contract No. And date of Contract

* The above format is indicative and may subject to cha

APPENDIX FOR NO BLACKLIST AFFIDAVIT

Duly Notarized On Rs.300/-Stamp paper

hereby declare that our firm/Company is not blacklisted, Not Terminated,

not debarred and enquires /court cases/litigation is pending against us by

Govt. of India / Govt. of Gujarat or any State Board / Corporations / Urban

Authority, since inception of the firm / Company.

I further undertake that if above declaration is proves to be wrong / Incorrect

or misleading, our Tender / Contract stands to be cancelled or terminate.

Signature of Authorized person of the firm/company

TECHNICAL SPECIFICATIONS FOR VRV/VRF /HVAC WORK

UNITARY REFRIGERATION EQUIPMENTS

1.1 The scope briefly consists of, but not limited to, the following:

Designing, Supply, Installation, Testing & Commissioning of the VRV /VRF HVAC units Operating on R

410A refrigerant complete with necessary tools and tackles for operation and maintenance.

Installation of the units with other components as per specifications and complete the total system.

Make available at site the manufacturer’s factory trained technical representative to co-ordinate the

initial start up, testing and commissioning of the units. Testing (factory and field), commissioning,

supervision, training of client’s representatives as well as complete the related documentation work.

The following standards shall be applicable

a) IS : 4283 Hot air fans

b) IS : 8272 Industrial cooling fans (man coolers)

c) IS : 1391 Room Air conditioners

d) IS : 8148 Packaged Air conditioners

e) IS : 2997 Air circulator type electrical fan and regulator

f) IS : 1169 Electrical pedestal type fans and regulators

g) IS : 374 Electrical ceiling type fan and regulator

3.0 GENERAL REQUIREMENTS

3.1 The unitary air conditioners shall include Refrigeration compressor, Drive Motor, Air cooled

Condensing Unit, Evaporator, Refrigeration Piping, Automatic control system enclosure etc.

3.2 The equipment assembly shall be well balanced to achieve minimum vibration and noise. The

condensing unit mounted outdoor shall be suitable for the climate and atmosphere condition prevailing to

avoid / minimize corrosion. Necessary anti corrosive treatments shall be provided for the metallic

3.3 The equipments shall meet the requirements indicated in the equipment data and shall meet the cooling

load specified at the outdoor design data furnished and the distance / static head between the outdoor and

the indoor units.

4.0 SPECIFICATION OF EQUIPMENT / MATERIAL AND INSTALLATION STANDARDS

4.1 VRV / VRF - INVERTER SCROLL COMPRESSOR

Units shall be air cooled, variable refrigerant volume air conditioner consisting of one outdoor unit

and multiple indoor units. Each indoor units having capability to cool or heat independently for the

requirement of the rooms.

It shall be possible to connect minimum 10 indoor units on one refrigerant circuit. The indoor units on any

circuit can be of different type and also controlled individually. Following type of indoor units shall be

connected to the system:

 Ceiling mounted cassette type

 Ceiling mounted Ductable type

 Floor Mounted Air handling Unit type

 Fan Coil Units

 Hi-Wall Split Units

Compressor installed in outdoor unit shall be equipped with at least one inverter compressor up to 16HP, two

inverter compressors up to 32 HP and above this, three inverter compressors. The system shall be capable of

changing the rotating speed of inverter compressor by inverter controller to follow variations in cooling and

Outdoor unit shall be suitable for mix match connection of all type of indoor units.

The refrigerant piping between indoor units and outdoor unit shall be extended up to 150m with maximum

50m level difference without any oil traps.

Both indoor units and outdoor unit shall be factory assembled, tested and filled with first charge of refrigerant

before delivering at site. Necessary tapping of refrigerant gas should be made after inter connection of both

indoor units and outdoor units.

4.1.2 OUTDOOR UNIT

The outdoor unit shall be factory assembled, weather proof casing, constructed from heavy gauge mild steel

panels and coated with baked enamel finish. The unit should be completely factory wired tested with all

necessary controls and switch gears:

 All outdoor units above 5 HP shall have minimum two scroll compressors and be able to operate even

in case one of compressor is out of order.

 No of outdoor unit required at site will be as per the design and hence HVAC Installer has to submit

the HVAC System design before proceeding for work.

 Size of the outdoor unit will be approved by EIC/ PMC. Please submit required documents before

execution of work at site.

 In case of outdoor units above 16HP (MULTI MODULAR), the outdoor unit shall have at least

inverter compressor so that the operation is not disrupted with failure of any compressor.

 It should also be provided with duty cycling for automatically switching starting sequence of multiple

outdoor units/compressors.

 The noise level shall not be more than 60 dB(A) at normal operation measured horizontally 1m away

and 1.5m above ground level.

 The outdoor unit shall be modular in design and should be allowed for side by side installation

 The unit shall be provided with its own microprocessor control panel and gauges.

 On / Off Control of Outdoor unit will be from Control room and necessary arrangement will be done

by the HVAC Installer. No any extra payment will be given for such arrangement.

The outdoor unit should be fitted with low noise, aero spiral design fan with large airflow and should be

designed to operate compressor-linking technology. The unit should also be capable to deliver 55Pa external

static pressure to meet long exhaust duct connection requirement.

The condensing unit shall be designed to operate safely when connected to multiple fan coil units, which have

a combined operating nominal capacity up to 130 % of indoor units.

4.1.3. COMPRESSOR

 The compressor shall be highly efficient scroll type with a COP of more than 3.5 and capable of

inverter control. It shall change the speed in accordance to the variation in cooling or heating load

 All outdoor units shall be designed for automatic capacity control to meet load fluctuation and indoor

unit individual control. All parts of compressor shall be sufficiently lubricated stock. Forced

lubrication may also be employed.

 Oil heater shall be provided in the compressor casing.

4.1.4. HEAT EXCHANGER

The heat exchanger shall be constructed with copper tubes mechanically bonded to aluminum fins to form a

cross fin coil.

 The aluminium fins shall be covered by anti-corrosion resin film.

 The unit shall be provided with necessary number of direct driven low noise level propeller type fans

with digital controlled motor arranged for vertical discharge. Each fan shall have a safety guard.

4.1.5. REFRIGERANT CIRCUIT

The refrigerant circuit shall include liquid & gas shut-off valves and a solenoid valves at condenser end.

All necessary safety devices shall be provided to ensure the safely operation of the system.

4.1.6. SAFETY DEVICES

All necessary safety devices shall be provided to ensure safe operation of the system.

Following safety devices shall be part of outdoor unit; high pressure switch, fuse, crankcase heater, fusible

plug, over load relay, protection for inverter, and short recycling guard timer.

4.1.7. OIL RECOVERY SYSTEM

Unit shall be equipped with an oil recovery system to ensure stable operation with long refrigeration piping

4.1.8. INDOOR UNITS

4.1.8.1. GENERAL

Indoor units shall be either ceiling mounted cassette type, or ceiling mounted ductable type or floor mounted

Air handling type or other as specified in BOQ. These units shall have electronic control valve to control

refrigerant flow rate respond to lead variations of the room.

a) The address of the indoor unit shall be set automatically in case of individual and group control

b) In case of centralized control, it shall be set by liquid crystal remote controller.

The fan shall be dual suction, aerodynamically designed turbo, multi blade type, statically & dynamically

balanced to ensure low noise and vibration free operation of the system. The fan shall be direct driven type,

mounted directly on motor shaft having supported from housing.

The Fan shall be designed for friction free operation for usage in Explosive areas, Also the electrical drives /

parts shall be of Flame proof design for usage in explosive areas.

The cooling coil shall be made out of seamless copper tubes and have continuous aluminum fins. The fins shall

be spaced by collars forming an integral part. The tubes shall be staggered in the direction of airflow. The

tubes shall be hydraulically/ mechanically expanded for minimum thermal contact resistance with fins. Each

coils shall be factory tested at 21kg/sqm air pressure under water.

Unit shall have cleanable type filter fixed to an integrally moulded plastic frame. The filter shall be slide away

type and neatly inserted.

Each indoor unit shall have computerized PID control for maintaining design room temperature. Each unit

shall be provided with microprocessor thermostat for cooling and heating.

Each unit shall be with wired LCD type remote controller. The remote controller shall memorize the latest

malfunction code for easy maintenance. The controller shall have self-diagnostic features for easy and quick

maintenance and service. The controller shall be able to change fan speed and angle of swing flat individually

as per requirement.

4.1.8.2. CEILING MOUNTED CASSETTE TYPE UNIT (MULTI FLOW TYPE)

The unit shall be ceiling mounted type. The unit shall include pre-filter, fan section and DX-coil section. The

housing of the unit shall be powder coated galvanized steel. The body shall be light in weight and shall be able

to suspend from four corners.

Unit shall have an external attractive panel for supply and return air. Unit shall have four way supply air grilles

on sides and return air grille in center.

Low gas detection system and very low operating sound.

All the indoor units regardless of their difference in capacity should have same decorative panel size for

harmonious aesthetic point of view. It should have provision of connecting branch ducts.

4.1.8.3. CEILING MOUNTED DUCTABLE TYPE UNIT

Unit shall be suitable for ceiling mounted type. The unit shall include pre filter, fan section & DX coil section

.The housing of unit shall be light weight powder coated galvanized steel. The unit shall have high static fan for

Ductable arrangement.

4.1.8.4. CEILING SUSPENDED TYPE

Unit shall be suitable for ceiling suspended arrangement below false ceiling. The unit includes pre-filter, fan

section & DX coil section. The housing of unit shall be light weight powder coated galvanized steel.

4.1.8.5. Fan Coil Units

The thermostat shall be space type for cooling/heating. The thermostat shall be snap acting, line voltage,

mercury bulb type with a differential 1.1 deg. C. It shall have min. (3) Three speed controls complete with

wiring etc. Snap acting thermostat shall operate on 220±6% volts, 50 cycles/ second, single phase AC supply.

4.1.8.6. CENTRALIZED TYPE REMOTE (TOUCH SCREEN TYPE) CONTROLLER

A multifunctional compact centralized controller shall be provided with the system. The Graphic Controller

must act as an advanced air-conditioning management system to give complete control of VRV air-

conditioning Equipment, It should have ease of use for the user through its touch screen, icon display and

color LCD display.

It shall be able to control up to 64 groups of indoor units with the following functions:-

a) Starting/stopping of Airconditoners as a zone or group or individual unit.

b) Temperature settling for each indoor unit or zone.

c) Switching between temperature control modes, switching of fan speed and direction of airflow,

enabling/disabling of individual remote controller operation.

d) Monitoring of operation status such as operation mode & temperature setting of individual indoor units,

maintenance information, trouble shooting information.

e) Display of air conditioner operation history.

f) Daily management automation through yearly schedule function with possibility of various schedules.

The controller shall have wide screen user friendly color LCD display and can be wired by a non polar 2 wire

transmission cable to a distance of 1 km. away from indoor unit.UPS / Battery backup for 4 Hours.

4.1.8.7. UNIFIED ON/OFF CONTROLLER

Unified ON/OFF controller shall be supplied which shall be controlled through centralized type remote

The controller shall be able to control minimum 15 groups (each group containing maximum 16 indoor units)

or 128 nos. of indoor units with the following functions:

a) On/Off as a zone or individual unit.

b) Indication of operation condition of each group.

c) Select one of 4 operation modes.

4.1.8.8. REFRIGERANT PIPING

All refrigerant piping for the air conditioning system shall be constructed from soft seamless upto 19.1mm and

hard drawn copper refrigerant pipes for above 19.1mm with copper fittings and silver-soldered joints. The

refrigerant piping arrangements shall be in accordance with good practice within the air conditioning

industry, and are to include charging connections, suction line insulation and all other items normally forming

part of proper refrigerant circuits.

All joints in copper piping shall be sweat joints using low temperature brazing and or silver solder. Before

jointing any copper pipe or fittings, its interiors shall be thoroughly cleaned by passing a clean cloth via wire

or cable through its entire length. The piping shall be continuously kept clean of dirt etc. while constructing

the joints. Subsequently, it shall be thoroughly blown out using nitrogen.

After the refrigerant piping installation has been completed, the refrigerant piping system shall be pressure

tested using nitrogen at pressure of 20Kg per sq.cm and 10 Kg per sq.cm (lowside). Pressure shall be

maintained in the system for 24 hours. The system shall then be evacuated to minimum vacuum if 700mm hg

and held for 24 hours.

The air-conditioning system supplier shall be design sizes and erect proper interconnections of the complete

refrigerant circuit.

The thickness of copper piping shall not be less than 20gauge for pipes upto 19.1mm and 18guage for above

The suction line pipe size and the liquid line pipe size shall be selected according to the manufacturers

specified outside diameter. All refrigerant pipes shall be properly supported and anchored to the building

structure using steel hangers, anchors, brackets and supports which shall be fixed to the building structure by

means of inserts or expansion shields of adequate size and number to support the load imposed thereon.

To protect nitrile rubber insulation of exposed copper piping from degrading due to ultra violet rays &

atmospheric condition, it shall be covered polyshield coating with atleast two coats of resin and hardener

(Make- poly bond company) above nitrile rubber insulation. Fiberglass tape shall be helically wound & coated

with painted two coats of resin with hardener to give smooth & plain finish.

4.1.8.9. PIPE INSULATION

a) Refrigerant Pipe Insulation

The whole of the liquid and suction refrigerant lines including all fittings, valves and strainer bodies, etc. shall

be insulated with 9mm thick elastomeric nitrile rubber as specified in BOQ.

b) Drain Pipe Insulation

Drain pipes carrying condensate water shall be insulated with 6 mm thick elastomeric nitrile rubber

For proper drainage of condensate, U Trap shall be provided in the drain piping (wherever required). All pipe

supports shall be of pre fabricated & pre painted slotted angle supports, properly installed with clamps etc.

Addi Assistant Engineer Deputy Executive Engineer Addi City Engineer

Roshani Branch Roshani Branch Roshani Branch

Rajkot Municipal Corporation Rajkot Municipal Corporation Rajkot Municipal Corporation

Rajkot Municipal Corporation

Roshni Department-Central zone

Name of work-SITC of Air conditioning system in Datopanth Thengdi library-shroff Road

sr no. Description Qty unit Rate Total R&B SOR Remarks

Outdoor units suitable for cooling and

heating, having all hermetically sealed

inverter type Scroll Compressor(s),

microprocessor based Controller, top

discharge type condensing unit(s), with

R410 A Refrigerant (Or Eco Friendly Green

Gas if any), vibration isolators, with suitable

foundation, MS Stand for Unit with

necessary paint etc. complete as required.

The unit shall deliver the rated capacity at

AHRI Conditions and work even at 50°C

ambient temperature without tripping. The

unit shall be suitable to work on 400V +/-

10%, 3 Phase, 50Hz AC power supply. The

unit shall be filled with first charge of the

refrigerant and ready for use as required.

The COP at AHRI conditions shall not be less

than 3.1 and IEER not less than 6.5. (Design

should be got approval before execution

from engineer in charge)

1.consider 1 H.P=0.8 TR for estimation

2 Supply, installation, testing and

commissioning of following minimum

capacity VRV high wall type indoor unit

with synthetic washable media pre-filter,

fan section with low noise fan/dynamically

balanced blower, multispeed motor, coil

section with DX Copper coil, electronic

expansion valve, outer cabinet, necessary

supports, vibration isolation, cord less

remote control etc., suitable for operation

on single phase 230 V ± 10%, 50Hz AC

supply, max noise level 60dB @ 400 cfm per

TR(minimum) complete, as required. The

unit shall have automatic force shut down

provision in case of fire on receiving signal

from BMS System. The cooling capacity of

indoor unit will be at air inlet conditions of

27 Degree C DB and 19 Degree C WB

temperature (2.8 TR) 20 Nos 32803.00 656060.00 8.6.2

Supply, Installation, testing and

commissioning including vaccumiazation

and Nitrogen testing of following nominal

sizes of soft/hard drawn copper refrigerant

piping for VRV system, complete with

fittings, with suitable adjustable ring type

hanger supports, jointing/brazing including

accessories, insulated with XPLE Class-0

tubular insulation/with Class-0 closed cell

elastometric nitrile rubber tubular sleeves

sections of specified thickness as given

below for Suction and Liquid lines, all

accessories as per specifications etc with

necessary refrigerant joint as required :

(D) 15.86 mm dia (OD) (Soft drawn) with

tube thickness 1.2 mm with 19 mm thick

Supply, Installation, testing and

commissioning including vaccumiazation

and Nitrogen testing of following nominal

sizes of soft/hard drawn copper refrigerant

piping for VRV system, complete with

fittings, with suitable adjustable ring type

hanger supports, jointing/brazing including

accessories, insulated with XPLE Class-0

tubular insulation/with Class-0 closed cell

elastometric nitrile rubber tubular sleeves

sections of specified thickness as given

below for Suction and Liquid lines, all

accessories as per specifications etc with

necessary refrigerant joint as required :

(D) 31.8 mm dia (OD) (Soft drawn) with tube

thickness 1.2 mm with 19 mm thick

5 Supply, Installation, testing and

commissioning of remote for VRF indoor

6 Supply and installatuin of following dia pvc

pipe with necessary accessaories 32 MM

Supply installation testing and

commissioning of armoured cable 3-core

sqmm for machine and controll equipment 210 MTR 152.00 31920.00 8.6.6

8 SITC of MS stand for outdoor unit 500 kg 77.00 38500.00 3.16.4

9 Providing and erecting XLPE(IS:7098)(I)-88

ISI armoured cable multistrand Copper

conductor for 1.1 KV. to be laid on wall

with necessary clamps or in existing trench

/ pipe at road crossing or floor of following

size of cables.

10 Providing and erecting XLPE(IS:7098)(I)-88

ISI armoured cable multistrand Copper

conductor for 1.1 KV. to be laid on wall

with necessary clamps or in existing trench

/ pipe at road crossing or floor of following

size of cables.

(B) 3 1/2 core 35 Sq. mm ( 16 Sq. mm 1/2

11 Solderless crimping type Copper lugs

conforming to IS suitable for cable of

following size evenly crimped with high

pressure tool & connected to switchgear

terminals with brass/cadmium plated nut

bolts in an approved manner. (A)1.5/2.5 to

Approved make ELCBs / RCCBs conforming

to IS: 12640 and having sensitivity of 30 mA

and Short Circuit withstand capacity of 6 KA

and suitable for operation on 3 phase and

neutral 415V. having characteristic of quick

action & tripping with all advance feature &

do not incorporate any electronic

component for following Max. rating

erected as directed.(iii) 100 Amps. FP

14 Supplying & erecting earth pit of minimum

bore dia.150mm size approved make

Earthing Electrode consisting Flat-in-Pipe

Technology as per IS 3043-1987 made of

corrosion free G.I.Pipes having Outer pipe

dia of 50mm having 80-200 Micron

galvanising, Inner pipe dia of 25 mm having

200-250 Micron galvanising, connection

terminal dia of 12mm with constant ohmic

value surrounded by highly conductive

compound with high charge dissipation

suitable for following type of applications.

(c) For Electrical Installation covering

Transformer Neutrals, Lightning arrester

Earthing, A.C.Plant & Sensitive Computer

System(like Automation, SCADA) i.e

independent Earthing in normal soil.

Length of Pipe : 3.00 mtrs Back filling

Compound :2 nos Bags of 25 Kg.

Providing and erecting required size HOT

deep Galvanised iron strip for earthing of

H.T. , OCB/ ACB/ Transformer LT panel

15 board, Motors etc. 65 kg 77.00 5005.00 3-14-2

providing and erecting Approved make Four

pole moulded case circuit breaker having

breaking capacity ICU of 35 KA. and above

at 415 V . having normal current rating

250A. with variable thermal & magnetic

release suitable to work on A.C.supply

c/s. with all internal connections &

complete erected in existing 16 G.M.S.

16 ICS=100% of ICU only Cat III 1 Nos 22813.00 22813.00

Approved make Four pole moulded case

circuit breaker having breaking capacity ICU

of 25 KA. at 415 V,having normal current

rating up to 25 A to 100A. with Fixed

thermal & magnetic release suitable to work

on A.C. supply 50 c/s. with all internal

connections & complete erected in existing

16 G.M.S. housing. ICS=100% of ICU

Supplying and erecting triple pole & neutral

440V / 500V panel mounting Copper

Busbars with four equal Nos. of electrolyte

bus having current density not more than

1.6 Amp. / sq.mm (Rated current / cross

section area) duly wrapped with colour

insulating tape for phase sequence of

following current carrying capacity, erected

with necessary bus bar supports /insulators,

main cable socket to each bar, erected in

existing cubical panel with necessary

(B) Suitable for 200 Amp. capacity

Providing & erecting weather proof, dust &

vermin proof, floor mounted front operated

indoor type cubical panel board having IP-

54 protection made from 14 SWG thick CRC

M.S. sheet for outer body & doors, 16 SWG

thick CRC M.S.sheet for internal partitions

with necessary supporting angles, flats

including cutting, bending, drilling, welding,

riveting with internal partitions & cable alley

as per requirements & instruction of

engineer-in-charge with erection of supplied

switch gears, BUSBARS, with suitable size of

inter connecting PVC copper wire / copper-

aluminium strips, rubber grommets, rib,

bakelite control fuses for measuring

instruments, earth bus & earth bolts,

foundation flange - bolts-base Plates,

sufficient nos. of hinged doors, handles with

locking arrangement and rubber gasket

complete. The Panel shall be painted with

epoxy powder coating. (The rates excludes

the cost of switchgears, bus bars, inter

19 Aluminium strips, meters, Fuses etc. 4 sqmtr 10365.00 41460.00 3-16-1

Tsize.(A) The standard companies switch

gear witch gears are used after fabrication

for beneficial use (i) with 350mm depth

Add Asst Engineer Dy. Ex. Engineer Add City Engineer (i/c)

Roshni Dept. Roshni Dept. Roshni Dept

RAJKOT MUNICIPAL CORPORATION

NAME OF WORK :- Contract for SITC of central Air condition system at shroff Road Library with

allied Electrical, Mechanical Work with 5 (FIVE) Years of All Inclusive

Comprehensive Maintenance

Sr. No. Event Description Mile Stone Date

1 Downloading of E-tender Dt. –01.10.2026 to Dt. 15.10.2026 up to 18:00 Hrs.

2 Pri - Bid Meeting Dt. – 09.10.2026

Additional City Engineer-Roshni Department

Rajkot Municipal Corporation,

Dr. Ambedkar Bhavan, Central Zone, Room No.8 Second Floor,

Dhebar Road, Rajkot-360001

3 Last date of online submission of E-tender Dt.. – 15.10.2026 up to 18:00 Hrs.

Date of submission of physical document Dt. – 21.10.2026 up to , 18:00 Hrs

4 EMD, Tender fee and other documents.

5 Opening of technical bid and verification of

physical documents - EMD, Tender fee and Dt. – 22.10.2026 at 11:00 hrs

Other documents, if possible.

6 Opening of On-line price bid (if possible) Dt. – 23.10.2026 at 11:00 hrs

7 Tender validity period 120 Days

Additional City Engineer - Roshni Department

“Dr. Ambedakar Bhavan ” Rajkot Municipal Corporation

Central Zone Office, Room No. 8, Second Floor, Dhebar Road

Rajkot Municipal Corporation

Sr.No. Description of work Percentage Rate in figure

(Above/Below/At Par)

01 Contract for SITC of central Air condition system Quote Online only

at shroff Road Library with allied Electrical, (Up to Two Decimal)

Mechanical Work with 5 (FIVE) Years of All

Inclusive Comprehensive Maintenance

 It is percentage rate tender, all price must be quoted on-

 Other services, royalties, taxes etc. and to include all extra

to cover the cost.

 Only GST will be paid extra as per actual.

Add Asst Engineer Dy. Ex. Engineer Add City Engineer

Roshni Dept. Roshni Dept. Roshni Dept.