Purchase of 23 nos. vehicle-mounted litter picker machines having a capacity of 1420 litres with Operation & Maintenance of 10 years

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of

1420 liter with operation and maintenance of 10 years.

Executive Engineer

Solid Waste Management

Vadodara Municipal Corporation,

Tambekar No wado , Old Ward no 13 Office,

Raopura, Vadodara -390001

Email: [email protected]

Signature of the issuing officer:

Executive Engineer

Solid Waste management

Department, VMC

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

Vadodara Municipal Corporation has prepared this Request for Proposals for Purchase of

23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with

operation and maintenance of 10 years.

The information contained in this Request for Proposal document (hereafter referred as

the “RFP”) or subsequently provided to Bidder(s), whether verbally or in documentary or

any other form by or on behalf of the Authority or any of its employees or advisors, is

provided to Bidder(s) on the terms and conditions set out in this RFP and such other terms

and conditions subject to which such information is provided.

This RFP is not an agreement and is neither an offer nor invitation by the Authority to the

prospective Bidder(s) or any other person. The purpose of this RFP is to provide

interested parties with information that may be useful to them in submitting Bids pursuant

to this RFP. This RFP includes statements, which reflect various assumptions and

assessments arrived at by the Authority in relation to the Project. Such assumptions,

assessments and statements do not purport to contain all the information that each Bidder

may require. This RFP may not be appropriate for all persons, and it is not possible for

the Authority, its employees or advisors to consider the investment objectives, financial

situation and particular needs of each party who reads or uses this RFP. The assumptions,

assessments, statements and information contained in the Bidding Documents may not be

complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its own

investigations and analysis and should check the accuracy, adequacy, correctness,

reliability and completeness of the assumptions, assessments, statements and information

contained in this RFP and obtain independent advice from appropriate sources.

Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of

which may depend upon interpretation of law. The information given is not intended to be

an exhaustive account of statutory requirements and should not be regarded as a complete

or authoritative statement of law. The Authority accepts no responsibility for the accuracy

or otherwise for any interpretation or opinion on law expressed herein.

The Authority, its employees and advisors make no representation or warranty and shall

have no liability to any person, including any Bidder under any law, statute, rules or

regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss,

damages, cost or expense which may arise from or be incurred or suffered on account of

anything contained in this RFP or otherwise, including the accuracy, adequacy,

correctness, completeness or reliability of the RFP and any assessment, assumption,

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

statement or information contained therein or deemed to form part of this RFP or arising

in any way for participation in this Bid Stage.

The Authority also accepts no liability of any nature whether resulting from negligence or

otherwise howsoever caused arising from reliance of any Bidder upon the statements

contained in this RFP.

The Authority may in its absolute discretion, but without being under any obligation to do

so, update, amend or supplement the information, assessment or assumptions contained in

The issue of this RFP does not imply that the Authority is bound to select a Bidder or to

appoint the Selected Bidder for the Project and the Authority reserves the right to reject all

or any of the Bidders or Bids without assigning any reason and without any financial

implications to VMC whatsoever.

The Bidder shall bear all its costs associated with or relating to the preparation and

submission of its Bid including but not limited to preparation, copying, postage, delivery

fees, expenses associated with any demonstrations or presentations which may be

required by the Authority or any other costs incurred in connection with or relating to its

Bid. All such costs and expenses will remain with the Bidder and the Authority shall not

be liable in any manner whatsoever for the same or for any other costs or other expenses

incurred by a Bidder in preparation or submission of the Bid, regardless of the conduct or

outcome of the Bidding Process.

Executive Engineer,

Solid Waste Management Department

Vadodara Municipal Corporation

Tambekarno wado, Old Ward No

office, Raopura, Vadodara

Email: [email protected]

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

Vadodara Municipal Corporation invites detailed bid from interested parties for Purchase

of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter

with operation and maintenance of 10 years.

1. Sealed tenders, for the above work are invited from the Bidders. The Bidder may

be an individual, proprietary firm, firm in partnership, Limited Company,

Corporation applying to become eligible to tender. Bid Document can be obtained

from the website www.nprocure.com.

2. Hard copy of Tender fees, EMD and other detail as required shall be submitted to

Executive Engineer, Solid Waste Management Department, Vadodara Municipal

Corporation, Tambekarno wado, Old Ward no 13 Office, Raopura Vadodara,-

390001 by registered post/speed post only on or before as mentioned in below

table. These envelopes shall than be sealed in a single outer envelope and clearly

Sealing and Marking of Bid

0.1 The outer envelope must be super-scribed with the following information:

Name of work: Purchase of 23 Nos Vehicle Mounted Litter picker

machine having a capacity of 1420 liter with operation and maintenance

(b) Name and Address of Bidder :

(c) Contact person and phone numbers :

0.2 If the envelope is not sealed and marked as instructed above, VMC assumes

no responsibility for the misplacement or premature opening of the contents

of the Bid submitted and such Bid, may, at the sole discretion of VMC, be

0.3 The envelope shall be addressed to as mentioned in general details of works.

3. The Bidder should note that VMC shall consider the documents in supporting to

tender bid submitted by the Bidder in electronic format only through online (by

scanning etc.) and submission of such documents in hard copy only will not be

accepted separately.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

GENERAL DETAILS OF WORKS

Name of Work Particulars Description

Purchase of 23 Nos Vehicle Tender Issuing Executive Engineer

Mounted Litter picker Department (Solid Waste Management

machine having a capacity of

Department), Vadodara

1420 liter with operation and

maintenance of 10 years. Municipal Corporation

Estimated Tender Value Rs.19,52,78,625 Cr.

(Capex+1st Year O&M)

Tender Fee (Non- Rs. 20,000/-

Earnest Money Deposit Rs. 39,06,000/-

Starting date of 31/03/2026

Downloading online

Tender Document on

www.nprocure.com

Last date of online 27/04/2026

submission of Tender upto 16:00 hrs.

Document on website

www.nprocure.com

Hard copy of Tender 30/04/2026

Fees, EMD and other up to 16:00 hrs.

detail as required shall be

Through R.P.A.D./Speed

submitted on or before post only,

Office of Executive Engineer,

Solid Waste Management

Department, Vadodara

Corporation,Tambekarno wado,

Old Ward no 13 office, Raopura,

OPENING OF TENDER The online Technical bid will be opened after due date of

hard copy receipt and price Bid of only those Bidders will

be opened, who are successful in the qualification Criteria

and the Technical Evaluation.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

DOWNLOAD OF TENDER DOCUMENT

The tender document for these work are available on website www.nprocure.com. The

Bidder shall pay the Tender Fee by way of Demand Draft issued by any Nationalized

Bank or Scheduled Bank, in favour of Municipal Commissioner, Vadodara payable at

Vadodara and shall be attached with the Pre-qualification Document.

PRE-BID CLARIFICATIONS

No pre-bid meeting has been scheduled for this tender. However, the Bidders may submit

pre-bid queries to [email protected] within 7 days of RFP issuance date in the

following format:

Sr. RFP Document Reference(s) Content of RFP Points of

No. (Section and Page No.) requiring clarificatio

clarification(s) n

VMC shall not be responsible for ensuring that the Bidders‟ queries have been received

by it within the stipulated time. Any requests for clarifications after the indicated date and

time may not be entertained by VMC. VMC shall endeavour to provide timely response

to all queries. However, VMC makes no representation or warranty as to the

completeness or accuracy of any response nor does it undertake to answer all the queries

that have been posed by the Bidders.

At any time prior to the last date for receipt of bids, may, for any reason, whether at its

own initiative or in response to a clarification requested by a prospective Bidder, modify

the RFP Document by a corrigendum. The Corrigendum (if any) & clarifications to the

queries from all Bidders will be posted on www.nprocure.com only. Any such

corrigendum shall be deemed to be incorporated in to this RFP. In order to provide

prospective Bidders reasonable time for taking the corrigendum into account, VMC may,

at its discretion, extend the last date for the receipt of Proposals.

The Bidders are advised to read carefully the Instructions/Condition and Qualification

Criteria contained in the tender documents.

Contractor’s Sign With seal Executive Engineer

(Solid Waste Management)

Vadodara Municipal Corporation

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

GENERAL INSTRUCTIONS

Vadodara Municipal Corporation (VMC) invites “Purchase of 23 Nos Vehicle

Mounted Litter picker machine having a capacity of 1420 liter with operation and

maintenance of 10 years.”

1.0 The cost of Bid document i.e. Tender fee in the form of D.D. in favour of

Municipal Commissioner, Vadodara payable at Vadodara as evidencing purchase

of the Tender Document along with qualification documents. Tender offers

without tender fees, Earnest Money Deposit (EMD) and which do not fulfil all or

any of the condition or submitted incomplete in any respect or conditional offer

will be rejected. Tender fees will not be refunded under any circumstances.

2.0 Conditional tender shall not be accepted and shall be liable for rejection.

3.0 Each Bidder shall submit only one (1) Bid, in response to this Tender Document.

Any Bidder who submits more than one Bid will be disqualified. The Bidder shall

not transfer the TENDER document to another interested party.

4.0 Bid Validity

The Bid shall remain valid for a period not less than 120 days from the date of

online price bid opening (Bid Validity Period). VMC reserves the right to reject

any Bid, which does not meet this requirement. In exceptional circumstances,

prior to expiry of the original Bid Validity Period, VMC may request Bidders to

extend the Bid Validity Period for a specified additional period. Bidders not

extending the Bid Validity Period when so requested would automatically be

5.0 Earnest Money Deposit (EMD)

5.1 Each Bid shall be accompanied by DD for EMD

5.2 The EMD shall be in the form of a crossed demand draft/Pay Order in

favour of MUNICIPAL COMMISSIONER of Vadodara Municipal

Corporation issued by any nationalized bank or Scheduled Bank as per list

mentioned in GR of Finance Department, GR. No.: EMD/10/2018/18/DMO,

Date: 16.04.2018, payable at Vadodara.

5.3 EMD will be consider submitted while prior attempt.

5.4 The EMD of successful bidder shall be refunded after submission of

security deposit.

5.5 The EMD of all the unsuccessful Bidders, except two lowest Bidders would

be returned within a period of eight (8) weeks from the date of announcement

of the successful Bidder. EMD of the second lowest Bidder would be

returned within a period of four (4) weeks from the signing of the contract

with the successful Bidder.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

5.6 The EMD shall be forfeited in the following cases:

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

(a) If the Bidder withdraws it‟s Bid during the interval between the Bid Due Date and

expiration of the Bid Validity Period.

(b) If the successful Bidder fails to provide the Security Deposit within the

stipulated time or any extension thereof provided by VMC.

6.1 As part of the evaluation, the Bids shall be checked for responsiveness with

the requirements of the Tender Document and only those Bids which are

found to be responsive would be further evaluated in accordance with the

criteria set out in this Tender Document.

6.2 VMC reserves the right to reject any Bid, if:

(a) If the tender is incomplete; and which does not contain the information /

documents as set out in RFP.

(b) At any time, a material misrepresentation is made or discovered; or

(c) The Bidder does not respond promptly and diligently to requests for

supplemental information required for the evaluation of the Bid.

(d) Vadodara Municipal Corporation (VMC) reserves the right to accept or reject

any or all tenders without assigning any reason thereof and any financial

implications to VMC. VMC reserves the right to reject any Bid not submitted

on time In case the Bid is found to be responsive, the Bid would be evaluated

in accordance with the Qualification Criteria as set out in Appendix

6.3 In case the Bid is found to be inadequate, VMC may request the Bidder to

provide additional information as may be required by VMC. As part of the

evaluation of the Bid, VMC may also request the Bidder to submit

clarifications.

6.4 The Financial Quotations of only those Bidders, who meet the Qualification

Criteria, would be opened.

6.5 The Bidder offering the lowest quotation as per the evaluation formula for

the tendered work would be declared as the Preferred Bidder for the same.

6.6 VMC may either choose to accept the Price Bid of the Preferred Bidder or

invite him for further negotiations.

6.7 In case there are two or more Bidders quoting the same price, VMC may in

such case call all such Bidders for sealed negotiations and select the

Preferred Bidder on the outcome of the results from the sealed negotiations.

The selection in such cases shall be at the sole discretion of VMC.

7.0 The decision of lowest rate will be on the basis of sum of rates quoted

8.0 In the event of acceptance of the Preferred Bidder with or without negotiations,

VMC shall declare the Preferred Bidder as the Successful Bidder. VMC will

notify the Successful Bidder through a Letter of Award (LoA) that its Bid has

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

9.0 No Price variation clause shall be applicable.

10.0 The technical specification/ scope of work for said work is given in Tender Doc.,

however Bidder are advise to personally visit designated locations / site in

Vadodara City, for better understanding of requirement of VMC.

The approved Bidder shall be deemed to have carefully examined the total work;

conditions, specifications, size, make and drawings, scope of work, etc. of the

goods/services to be supplied.

11.0 VMC will do necessary and required testing of material or any part of entire

system, if required, from government approved laboratory, as per instruction of

Engineer in Charge for the same and cost of the testing will be borne by the

12.0 Entire System shall be inspected / verified by VMC/TPI agency with the

specification of VMC on successful supply, delivery, testing & commissioning

and operational capabilities of the System.

13.0 The Bidder can contact for more information and details regarding tender to the

Office of the Executive Engineer, Solid Waste Management Department,

Vadodara Municipal Corporation, Vadodara-360209.

14.0 Conditional offer will not be accepted and same will be treated as non-responsive.

HOD, VMC reserves the right to accept or reject such tenders without assigning

any reason thereof and without any financial implications to VMC.

This should also include such cases, which are in process/progress. The Bidder

should provide accurate information on any litigation history or arbitration

resulting from contracts completed or under execution by them over the last ten

A consistent history of awards against the Bidder may result in failure of the bid.

In case the Bidder has not provided such information and has come to the notice

of the Authority the tender will be rejected at whatsoever stage and in such case

all the losses that will arise out of this issue will be recovered from the

Bidder/Contractor and he will not have any defence for the same.

15.0 No price preference will be given to SSI units or Khadi Gramudhyog Units.

16.0 Security Deposit for supply

The successful Bidder would be required to submit Security Deposit amounting

to 5% of the supply value in the form of a crossed demand draft / Bank Guarantee

issued in favour of Municipal Commissioner, Vadodara Municipal Corporation

issued from any nationalized bank or Scheduled Bank, payable at Vadodara.

The Security Deposit for supply will be paid back/refunded only after one year

warrantee period without any interest.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

17.0 Security Deposit for O&M

The successful Bidder would be required to submit Security Deposit amounting to

5% of O&M value of one year in the form of a crossed demand draft / Bank

Guarantee issued in favour of Municipal Commissioner, Vadodara

Municipal Corporation issued from any nationalized bank or Scheduled Bank,

payable at Vadodara. Security should be valid till Warranty Period.

The Security Deposit for O&M should be submitted at time of commencement of

O&M contract and shall be paid back/refunded only after successful completion

of entire Contract period without any interest.

18.0 Performance Security

The successful Bidder would be required to submit Performance Security

amounting to 5% of supply value in the form of a crossed demand draft / Bank

Guarantee issued in favour of Municipal Commissioner, Vadodara issued from

any nationalized bank or Scheduled Bank, payable at Vadodara. Performance

Security should be valid till warranty Period.

Irrevocable Bank Guarantee issued by a Nationalized bank or Scheduled Bank

located in India in format attached (refer Appendix 5) shall also be acceptable.

The performance guarantee shall be returned to the Contractor after one year

warranty period.

19.0 Agreement:

The successful Bidder shall be required to enter into an agreement for due

performance of the contract. The successful Bidder shall enter into an Agreement

with the VMC on Rs. 300/- non-judicial Stamp Paper. Any stamp duty charges

shall be to Bidder‟s account.

If the Bidder fails to submit the agreement deed in the stipulated time limit, the

E.M.D. for this contract will be forfeited and the Bidder will be blacklisted for this

This Tender notice shall form a part of contract document.

The Bidder at the time of entering into contract shall give a guarantee against technical

and manufacturing defects in materials supplied and free replacement of defective

materials at his own cost.

Contractor’s Sign With seal Executive Engineer

(Solid Waste Management)

Vadodara Municipal Corporation

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

SCOPE OF WORK FOR SUPPLY

1. SUPPLY AND DELIVERY SCHEDULE

Supply of 23 units of Vehicle-Mounted Dry & Wet Garbage Suction Machines, as per the

technical specifications and requirements laid down by the Vadodara Municipal

Supply of Chassis:

The Bidder shall provide a suitable chassis conforming to the technical specifications

prescribed in this tender.

RTO Registration:

The bidder shall ensure RTO registration of the chassis in the name of the Purchaser or as

directed by the Purchaser.

Commissioning and Training:

The selected bidder shall provide operational training to the Purchaser's designated

personnel at the time of commissioning. The supply and commissioning work for the

ordered equipment should be completed within a period of 150-Days from the issue date

of the confirmed work order as per specification required and the Bidder shall intimate

department of VMC of the schedule of inspection at least 20 days prior to scheduled

delivery date. After intimation for inspection the TPI will be done within 10 days.

Contract period will be 150-days from the issuance date of work order in which third party

inspection, rectification suggested by TPI and delivery of whole equipment.

Delivery location: Office of the Vehicle Pool Department, Vadodara Municipal

Corporation, Near Bhutadi Zapa, Fatehpura, Vadodara - 390006, Gujarat at site

specified by VMC

2. INSURANCE, TRANSPORTATION, TAXES & RTO FORMALITIES:

Bidder has to quote the total price, net including of all taxes, GST & duties etc. and for

evaluation and finalization purpose, the total price will be taken into consideration.

Transportation, Packing, Forwarding, Insurance and Registration charges are included in

the indicated price.

● The Bidder is responsible for transit and all other insurances till the completed

units are delivered at the delivery location.

● Bidder must make their own arrangements to obtain import license if necessary.

● The Bidder shall be responsible for transit insurance including third party

insurance till receipt of the units at the premises of VMC and pay for RTO passing

related charge. The Bidder shall be responsible for Registration of the vehicle as per

VMC‟s instruction and all the charges shall be to Bidder‟s account.

● A prototype certificate has to be produced by the manufacturer so that machine

can be registered with the local transport authority at the Bidder's cost.

(A) For the Equipment Submission of all relevant documents like; TPI reports,

Registration Book, comprehensive Insurance, all taxes, RTO Formalities, etc. at Office of

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

the Executive Engineer, Solid Waste Management Department, Vadodara Municipal

Corporation, Vadodara –

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

However, the Bidder has to submit all necessary valid documents as per the requirements

of local RTO, VADODARA and have to cooperate at their level best to get the vehicle

registered in time. If RTO will not register vehicles due to design and/or other pro blem,

same will be rejected by VMC.

3. INSPECTION, TESTING & DOCUMENTATION

Equipment inspection shall be carried out by authorized representative of VMC as per the

terms specified in Tender.

The duly authorized representative of VMC or Third Party Inspection Agency shall at all

reasonable time have access to the Bidders premises and shall have the power at all

reasonable time to inspect and examine the materials and workmanship of the equipment

machineries during manufacturing process or afterwards as may be decided The Bidder

shall furnish complete address of premises of his office, warehouse and workshop where

inspection can be made together with name and address of the person who is to be

contacted for the purpose.

The Bidder shall make arrangement including lodging, boarding, Transportation for

inspection of the equipment by Third Party along-with VMC Official, before delivery, at

factory site as required. Inspection of the equipment will also be carried out at Vadodara

at delivery sites specified by VMC. If any discrepancy is found in the material supplied

and technical specifications approved, the same lot shall be rejected and Bidder will

collect rejected material within seven days. No claim for the rejected material shall be

entertained. All the inspection charges shall be to Bidder‟s account.

An authenticated test certificate in confirmation to the specifications of the tender for

which testing at site is not possible has to be produced by the Bidder. The Bidder have to

furnish all Drawings and Certificates and Xerox copies of bills of materials those are

required and demanded by Engineer-in-charge of VMC/ VMC or Third Party Inspecting

Articles not approved during inspection or testing shall be rejected and will have to be

replaced by the Bidder at his own cost within the time.

4. MODIFICATION OR VARIATION

Any modification or variation or any changes in work or technical specifications done

by VMC's Engineer-in-charge or Third Party Inspecting Agency and Bidder have to

follow these changes without any dispute and argument. (No extra cost will be given for

the modifications or changes).

If VMC does not purchase or issue work for any of the tender articles, work or purchases

less than the quantity indicated in the tender form, the Bidder should not be entitled

for any compensation. The indicated quantities can be increased/decreased depending

upon the VMC requirement.

5. JURISDICTION

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

In the event of any dispute or difference arising out of this tender / contract, the

jurisdiction of the Court shall be Vadodara (Gujarat) only. While executing the agreement,

the Bidder shall be governed at all times by all laws, regulations etc., in force in Gujarat

In the event of any problem, dispute or difference arising out of or under this contract,

the decision of the Chairman, VMC / Municipal Commissioner (VMC), Vadodara, will

be final and binding to the parties to this contract.

7. STATUTORY VARIATIONS IN TAXES & DUTIES

The price of the equipment quoted by the Bidder will be on the basis of current taxes and

levies. If there is any statutory change in the statutory tax / levies Govt. on the finished

products that will be to the account of consignee i.e. VMC, and same will be paid by

VMC on receipt of necessary documentary evidence from the Bidder.

8. LIQUIDATED DAMAGES/PENALTY

If the Bidder fails to deliver any or all of the equipment as per the delivery schedule,

VMC deduct from the contract price as liquidated damages (Late delivery penalty)

calculated on the basis of delayed days for delayed quantum (delayed work amount) of

work and rate of calculation will be 0.5% per week of delivery price which will be

recovered from the Bidder without any reference to the Bidder. The delay shall include

equipment installation (supply, testing, transport and delivery) and commissioning within

07 days of delivery (completion of field tests). The amount of Liquidated damages will be

however subject to the maximum of 10% of the total delivery price. Delay in excess

of 180 days from the scheduled date of delivery may be cause for termination of contract

and forfeiture of all security for performance.

The Authority reserves the right to impose financial penalty in case the work is not found

up to the mark, during the routine inspection/ during operation carried out by the VMC

staff. The decision on amount of penalty within the limit is sole discretion of the Municipal

commissioner & maximum 10% of the bill amount.

9. EXTENSION FOR DELAY-

If the supply is delayed by (1) Force Majeure,(2) Serious losses, damage by fire, (3)

Strike, Band, Curfew, lockdown, Rally, Heavy rains, Flood, Cyclone, Earthquake or

Natural Calamities occurs, (4) Electricity staggering, (5) Any other case, which is beyo nd

the control of contractor, then the Municipal Commissioner of VMC will decide period of

delay extension.

10. PAYMENTS DUE FROM CONTRACTOR

The VMC shall be entitled to recover costs, damages, or expenses for which under

the contract, the Contractor is liable to the VMC from any money due or becoming

due to the Contractor under the contract or Municipal Commissioner will have the liberty

to recover the amount from the Contractor.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

11. The Contractor shall not assign or sub-let his contract any substantial part thereof to

any other agency without the written permission of Municipal Commissioner, VMC/

appropriate authority of VMC.

12. All articles supplied shall strictly conform to the specifications, trademark laid down

in the tender form.

13. Any change in the constitution of the firm/association etc. shall be notified forthwith

by the Contractor in writing to the Corporation and such change shall not relieve any

former member of the firm, etc., from any liability under the Contract.

14. TRAINING OF VMC PERSONNEL

All personnel designated by VMC to be responsible for the operation and

maintenance/repair of the equipment shall be provided with practical training in the use

and routine maintenance of the equipment at Premises of VMC. The Bidder shall provide

a training program of the purchaser‟s personnel immediately after the delivery of the

equipment. Apart from the above during the operation & maintenance period the

manufacturer or trained staff of O&M Contractor shall impart training to the nominated

staff of VMC / VMC on an annual basis. All costs for the Bidder‟s personnel involved in

the training and any incidental expenses shall be included in the Bidder‟s rate. All costs of

the Purchaser‟s personnel and provision of training shall be borne by the Bidder. At least

two personnel w.r.t. each vehicle/equipment shall be trained for operating and same

numbers for maintenance/repairs. According to the requirement VMC may change these

numbers, which shall be binding to Bidder.

15. CONSUMABLE, SPARES AND REPAIRING

The Bidder will provide separate comprehensive lists of:

● The list of Fast moving and maintenance spare parts along with original technical

brochures, parts catalogues and O&M Manual ( in 02 copies) and,

● The details of all standard and specialized tools and equipment required within a

one- year service period for maintenance and repairs of the supplied equipment.

16. Schedule of equipment and technical specifications:

● The Bidders shall complete the schedule(s) and technical specifications for the

goods and equipment to be supplied in their entirety so as to demonstrate their

compliance with the requirements of the bidding documents.

● The materials, equipment and services to be supplied under the contract shall be

like that use of such materials, equipment and services shall not infringe or violate

any industrial property or intellectual property rights or claims of any third party.

The Bidder will submit drawings of the proposed equipment along with the technical bid.

Successful Bidder will be required to submit detailed drawings of all the

equipment The bidder shall submit technical details drawing of Hydraulic tipping

mechanism (min 6 ft) & Hydraulic boom (with operating arc and moments) as per the

technical specifications of the proposed equipment along with the technical bid.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

18. SPECIFICATIONS AND STANDARDS

● The Bidder shall ensure that the goods and related services comply with the technical

specifications and other provisions of the contract.

● The goods and related services supplied under this contact shall conform to the

standards of the technical specifications, when no applicable standard is mentioned;

the standards shall be equivalent or superior to the official standard whose application

is appropriate to the country of origin of the goods and suitable to Indian

(VADODARA) weather conditions and usage.

● Wherever references are made in the contract to codes and standards in accordance

with which it shall be executed, the edition or the revised version of such codes and

standards shall be those specified in technical Specifications. During contract

execution, any changes in any such codes and standards shall be applied only after

approval by the Corporation and shall be treated in accordance with the conditions of

19. PAYMENT TERMS

For Supply of equipment as per Appendix I

⮚ 100% of the supply of entire equipment within 45 days of satisfactory delivery at

our site and after release note by the TPI agency against satisfactory

commissioning of entire equipment and on receipt of commissioning certificate

20. RIGHT TO ACCEPT OR REJECT TENDER

The right to accept the tender will rest with the VMC. VMC however, does not bind itself

to accept the lowest tender, and reserves to itself the authority to reject any or all the

tenders received without assigning any reason whatsoever and without any financial

implications to VMC. Tenders in which any of the particulars and prescribed information

are missing or are incomplete in any respect and/or the prescribed condition is not

fulfilled are liable to be rejected. In addition to the above, the tender will also be liable to

be rejected outright if -

● The bidder proposes any alterations in the works specified or in the time allowed for

carrying out the work or any condition or correction made in any code or schedule or

specifications.

● Any of the page or pages of the initialed tender submitted with the bid is/are removed

or replaced or modified.

● All corrections, additions or pasted slips are not initialed by the Bidder.

21. TAXES AND DUTIES

The quoted price should be inclusive of all taxes and duties for supplied equipment.

Transportation, Packing, Forwarding, Transit Insu., Comprehensive Insurance, RTO

Registration charges, etc are included in the indicated price. However, any change in the

GST, govt. statutory levies on sales will be considered at actual for which Contractor will

have to submit necessary documentary proofs as required by department.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

22. WARRANTY PERIOD

Bidder shall warrant that the supply against faulty materials and workmanship for

Vehicle Mounted Dry & Wet Garbage Suction Machines including chassis for a period

of 12 months or 1500 Hours whichever comes earlier from the date of Commissioning &

acceptance of the equipment by VMC. The Bidder shall correct any defects covered

by the warranty immediately on being notified by the Purchaser of the occurrence of

Bidder undertakes that the Systems shall be warranted against faulty materials and

workmanship and shall confirm as per Technical Specifications specified in Tender.

Successful contractor must arrange to attend the complaint call within 24-hours and

resolve it. If supplier fails to carry out after sales service satisfactorily, VMC has the right

to blacklist the contractor for future work of corporation.

23. FORFEITURE OF SECURITY DEPOSIT

Security deposit in full or part may be forfeited in the following cases:-

● When any terms and conditions of the contract are breached

● When Bidder fails to make complete supply, installation, commissioning and testing

of the equipment/ machinery satisfactorily. The decision of the Municipal

Commissioner, VMC in this regard shall be final and it shall be binding to the

24. FORCE MAJEURE

Force Majeure shall mean such an Event or Circumstance or combination of Events and

Circumstances which are beyond the reasonable control of the Affected Party and which

the affected party could not have prevented by Good Industry Practice or by the exerci se

of reasonable skills and care for the purpose of discharging its obligations under the

Contract. The Force Majeure will tend to have material adverse effect on the performance

of such affected party.

Following shall be the events and circumstances of Force Majeure:

Act of War (whether declared or undeclared), invasion, armed conflict or act of foreign

enemy, blockade, revolution, riots, insurrection, civil commotion, act of terrorism, or

The expropriation or Compulsory acquisition or seizure of the assets of the Contractor by

any Governmental Instrumentality, provided that this clause shall not apply where such

Act constitutes a remedy or sanction lawfully exercised as a result of a breach by the

Contractor of any Indian law or Indian Directive but excluding any change in law;

Act of Government;

Act of God, epidemic, lightning, earthquake, cyclone, whirlwind, flood, tempest, storm,

drought, lack of water or other unusual or extreme adverse weather or environmental

conditions, action of the elements, meteorites, fire or explosion to the extent generated

from the source external to the Contractor or his assets due to reasons other than, those

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

caused by negligence of the Parties, chemical or radioactive contamination or ionizing

Procedure for Calling Force Majeure: The affected party shall notify to the other party in

writing of the occurrence of the Force Majeure as soon as reasonably practicable, and in

any event within 24 hours (Twenty Four hours) after the Affected Party knew, or ought

reasonably to have known, of its occurrence and that the Force Majeure would be likely to

have a material impact on the performance of its obligations under the Contract.

The notice shall include full particulars of the nature of Force Majeure event, the effect it

is likely to have on the Affected Party‟s performance of its obligations and the measures,

which the Affected Party is taking, or proposes to take, to alleviate the impact of the Force

Majeure Event and restore the performance of its obligations. When the affected Party is

able to resume performance of its obligations under this Contract, it shall promptly give

the other party written notice to that effect provided that in no event shall the suspension

of performance be of greater scope and of longer duration than is necessitated by Force

The rights and obligations of the Affected Party shall be suspended to the extent they are

affected by the Force Majeure. VMC shall not be liable to make any payments to the

contractor for it being affected on account of Force Majeure except for the charges

specified in the RFP which shall be payable only for a duration of not more than

15(Fifteen) days from the date Force Majeure is declared.

VMC reserves the right to terminate the contract if the Force Majeure continues for more

than 15 (Fifteen) days at a stretch.

Notwithstanding the provisions of tender, the Bidder shall not be liable for forfeiture of

its performance security, liquidated damages or termination for default, if and to the extent

that, its delay in performance or other failure to perform its oblig ations under the

Contract is the result of an event of Force Majeure.

For purposes of this Clause, “Force Majeure” means an event beyond the control of the

Bidder and not involving the Bidder's fault or negligence and not foreseeable. Such

events may include, but are not limited to, acts of the Purchaser either in its sovere ign or

contractual capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions

and freight embargoes.

If a Force Majeure situation arises, the Bidder shall promptly notify the Purchaser in

writing of such conditions and the cause thereof. Unless otherwise directed by the

Purchaser in writing, the Bidder shall continue to perform its obligations under the

Contract as far as is reasonably practical and shall seek all reasonable alternative means

for performance not prevented by the Force Majeure event.

25. TERMINATION OF CONTRACT

The Contract shall stand terminated at the end of the Contract period unless extended by

the VMC in writing. VMC has the right to terminate the Contract by giving prior written

Notice of at least 60-days.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

26. FORECLOSURE OF CONTRACT IN FULL OR IN PART

If at any time after acceptance of the tender VMC shall decide to abandon or reduce

the scope of the works for any reasons whatsoever and hence not require the whole or any

parts of the works to be carried out, he shall inform the Contractor in writing to that effect

and the Contractor shall have no claim to any payment or compensation or otherwise

whatsoever, on account of any profit or advantage which he might have derived from

the execution of the works in full but which he did not derive in consequence of the

foreclosure of the whole or part of the works.

The Contractor shall be paid at the contract rates full amount of works executed, provided

always that nothing herein contained shall be deemed to render the Contractor is liable for

or in respect of or to indemnify VMC against any compensation or damage causes by the

Excepted Risks.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

Name of Work : Purchase of 23 Nos Vehicle Mounted Litter picker machine

having a capacity of 1420 liter with operation and maintenance of 10 years.

TECHNICAL SPECIFICATIONS:-

1.1 GENERAL DESCRIPTION:-

Bidder/s has to submit Technical and general specifications of equipment are being

offered in line with the requirement of the tender specifications.

In support of the Technical Bid, Bidder has to be shown Technical presentation with

all credentials and salient features of the equipment to the VMC office. If VMC may

ask Bidder to arrange performance trial at its own cost or arrange visit to any other

corporation in India for demonstration of the machine.

If the performance of the machine is not found satisfactory or the performance of

the machine is not as per requirement of VMC, VMC has right to disqualify the bid.

1.2 Technical Specifications for Supply Vehicle Mounted Dry & Wet Garbage Suction Machines

Specification Value UoM

1 Portability Vehicle Mounted

2 Cleaning Type DRY and WET

Operation of Suction pump Machine

3 Auxiliary Engine

4 If Auxiliary Engine Diesel Engine operated

Recommended Vehicles Suitable for

5 Light Motor Vehicle

Garbage Machine

Machine Length (including hose, tool

7 Machine Width (including hose, tool etc) 1350-1500 Mm

Machine Height (including hose, tool

9 Gross Machine Weight 1300-1450 Kg

Maximum Airflow of system operational

10 1550-1650 Litre/Sec

Static Pressure @ closed inlet at Hose

12 Maximum Air Velocity in hose (FPM) 9800-11000 FPM

13 Fan Safe Operation Yes

14 Minimum Fan Life 2 Years

15 Suction Hose Inner Diameter 200 mm

16 Suction Hose Length 8.5-9.5 Ft

17 Type of Hose Smooth wall, UV resistant

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

18 Suction HOSE material Reinforced PU

19 Hose Life (Standard Conditions) 6 months

20 Boom Supported Hose With

21 Boom Length with hose 18-20 Ft

22 Hydraulically operated, telescopic boom Yes

23 Operating Arc range 240-260 Degrees

24 Collection Mechanism

closed Containers

Garbage Container/Hopper Capacity with

26 Vacuum Compaction Yes

27 Container/Hopper Material Aluminium / SS –

28 Hopper with hydraulic Tipping Yes

29 Hopper hydraulic tipping height 1.8-2.2 mtr

30 Additional Tools with Details Tool box

31 Dust Filter Type Cartridge Filters

32 Filtration Area (Sqm) 46-50 Sqm

33 No of Dust Filter 3 Nos

34 Automatic filter cleaning (Pulse Jetting) Yes

35 Filter Media Polyester

36 Auxiliary Engine HP 22.7 HP @3600RPM

37 Engine Cooling Liquid Cooled

DSE Controller with Start Stop button,

38 Engine Control Features Voltage, Fuel Indication, Temperature,

Running Hours, Engine Safety

39 Start Stop Operation

40 Noise Level During Operation 75 dBA

41 Fuel Tank Capacity for Diesel 29 Liters

42 Continuous Operation Hours 10 Hrs

43 Dust collection container 20-25 Kg

The machine should have a high dump feature to

dump directly into 2Cu.m tipper/Tractor Trolley/

Refuse Compactor which has an approximate

height of 5.5 Feet.

44 The machine should have a minimum dumping

height of 6ft from the ground. It should be able to

transfer waste directly into a 2Cu.m

tipper/Tractor Trolley/ Refuse Compactor

Dumping Height & Direct transfer without dumping waste on the ground.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

Machine should have a button operated

45 telescopic hydraulic collection overhead boom

Telescopic, Hydraulic Boom for overcoming the urban challenges. The

hydraulically operated boom should move in 3-

Machine must have a pulse jetting feature for

Pulse jetting automatic cleaning of dust filter cartridges.

The machine should have the provision for a

variable RPM. This will enable the operator to

adjust the power as required on the ground thus

Variable RPM optimizing the efficiency.

Chassis Specification

48 Chassis Make Ashok Leyland/TATA/Mahindra -

49 Vehicle Load body dimension- Length More than or equal to 2645 mm mm

50 Vehicle Load body dimension- Width More than or equal to 1620 mm mm

51 Gross Vehicle Weight(KG) 2925.0 Or higher (kilogram) mm

52 Payload Capacity 1600.0 Or higher (kilogram) Kg

53 Vehicle Engine BHP 70.0 (horsepower) or more Hp

54 Wheel Base 2510.0 Or higher (millimeter) mm

55 Ground Clearance 161.0 Or higher (millimeter) mm

SCOPE OF WORK FOR O&M

Online bids/e-tenders are invited from specialized agencies or reputed manufacturers for

supply of supply of Vehicle Mounted Dry & Wet Garbage Suction Machines (hereinafter

referred as the “Machine”) and carry out operation and maintenance of such machines.

The agency selected through this tender will be responsible for supply of Machine

(Twenty three numbers.) as per mentioned specifications defined in this tender document

and allied equipment’s. The designated supplier shall also be required to undertake

operation and comprehensive maintenance including supply of manpower, fuel and other

allied works of these machines for a period of Ten Years duration.

The duration of the O&M contract shall be for period of 5 years from the date of

allotment of commissioned equipment. The contractor shall have to commence the work

within 3 days from the date of issuance of machines to them by VMC. The scope of work

shall consist of full comprehensive operation and maintenance of ordered equipment (i.e,

23 nos Vehicle Mounted Dry & Wet Garbage Suction Machines as per tender

specification requirement) including all type of consumable and spares, Hose pipe, Diesel

and Engine oil and shall include services as per tender

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

General Guidelines for operational work of contractual equipment

The agency is required to ensure the following: -

● To provide operation and maintenance facilities as specified in this tender document

including and obtaining of all the relevant pollution check certificates and fitness

certificates from concerned Govt. authorities.

● Contractor shall have to provide experienced operator and workers.

● To Provide Services of at least one supervisor cum mechanic for all machines, one driver

one operator, to all operational activities of the machine on each machine per machine

including Technical back up Support of Engineer/Technician as per requirements. Mobile

phone shall have to be provided for each machine driver and to the supervisor for

effective communication.

● To provide insurance cover to the manpower and driving license of respective category.

● Ensure not to pose any problem/nuisance to the general public, public traffic. The

Operator shall be solely responsible for the behaviors and honesty of its workforce.

● Ensure not to dump or dispose of litter waste, garbage, or recyclables waste on any street,

alley or other publicly owned property unless expressly authorized by VMC.

● In the event of any accident/damage to third party by any of the vehicle/equipment of the

Operator, VMC shall be completely free from any liability of any nature occurred on

account of the accident. The Operator shall be fully and exclusively responsible for the

liabilities arising on account of accident and damage to the vehicle, manpower or to the

third party. The Operator shall be fully and solely responsible for any death or bodily

injury to his staff member or any other person in the employment of the Operator or to any

other person during the performance of the contractual services. This includes any third-

● Shall have his Name and Logo printed along with VMC name and Logo on the Vehicle

Mounted Dry & Wet Garbage Suction Machines. The Advertisement rights at all times

during the work tenure of this work shall be vested with VMC.

● Shall be liable for and shall indemnify, protect, defend and hold harmless VMC, VMC’s

officers, employees, etc. from and against any and all demands, claims, suits and causes

of action and any and all liability, costs, expenses, settlements and judgments arising out

of the failure of the Operator to discharge its obligations under this section and to comply

with the provisions of Applicable laws and Applicable permit.

● All machines deployed shall fulfill the legal requirements, statutory requirement in terms

PUC, Tax etc. The successful bidder is also required to submit fitness certificate of vehicle

from RTO, time to time as annually or required by Authority.

● The Contractor shall ensure that his personnel report to works every day at designated

time and continue working throughout the day. The Contractor shall make provision for

presence of requisite manpower during national holidays and festivals if required.

Payment will be done as usual. No separate/additional payments will be made by the

VMC for working on holidays, national holidays and festivals. The Contractor should

ensure presence of his workforce at the specified time.

● The contractor shall employ all required staff including operation manager, technical

experts, skilled and unskilled labors, drivers, labor etc. required for such services.

● The contractor shall provide well-trained, disciplined, honest, and sincere workforce,

throughout the contract period and supervise their work regularly. They should not pose

any problem, nuisance to the general public

● The Contractor shall have to take valid labour license if required & any other relevant

license from statutory bodies as required for this type of contract. Necessary documents

shall be submitted by contractor.

● The contractor shall appoint at least one supervisor to ensure that services are rendered

effectively. They must be available on site &/or at their office during the working hours.

● The contractor must verify antecedents of the employees to be provided by the contractor

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

before deployment. The contractor shall engage no person having criminal record or who

is not the citizen of India.

● Contractor shall pay salaries /wages etc. to his workforce adhering to the laws in force &

all liabilities and responsibilities in respect of persons engaged by him shall lie with the

● Planning of rendering the services shall be based on 8 hours operational shift. However

based on department requirement contactor has to provide machine for extra hours/shifts.

● Successful bidder will be paid for additional work/time done beyond the shift hours as per

hourly bases. Rate of additional work/time per 1 hour will be --- Rate of 1 hour = Rate of

Shift of 8 hrs Devide by 8 Hrs.

● The rate of the O & M is on the basis of shift/day. CLIENT will pay the bill of actual

hours/shift to the contractor. If machine is under repair or no requirement that particular

day CLIENT will not pay the bill.

General Guidelines for Maintenance work of contractual equipment

● The precise and regular timely maintenance plays the key role in keeping the machines in

the operative status at all the times and as such these activities are to be shouldered by the

successful bidder as described below;

● As regards servicing routine and scheduled maintenance of the each machine, the same

shall be carried out by the successful bidder through their maintenance staff preferably on

Sundays in rotation/or as per VMC instruction.

● They shall arrange for the laborers at their level and at their cost.

● They shall arrange for all the consumables, fuels, oil and spare components at their level

and at their own cost. The tentative schedule of their preventive and schedule

maintenance which successful bidder will be required to carry out as per as

manufacturer’s recommendations and

in consultation Workshop, VMC.

● The O & M charge should include all electrical and Solid Waste Management parts

repairing and replacing with minor spares.

● Payment of road tax and insurance premium of the equipment to cover unforeseen

events like theft, accident, fire, riots, earthquake etc. in scope of contractor.

● Provide consumables such as lubricants, hydraulic oil, filters, suction hoses, tyres,

battery, Diesel and engine oil etc as & when required.

● All Minor and major repairs of machine including spares as per requirement.

● Routine maintenance and servicing of machine including replacement of filters for

hydraulic oil, engine oil etc as & when required.

● The contractor should have to attend the breakdown if any as early as possible and should

have to complete the work without unavoidable delay.

● The staff/drivers deputed by the Operator during the course of contract must behave

decently with the VMC's officer and staff. The Operator shall withdraw such person who

is found to be indiscipline, misbehaving, under or the influence of any intoxicant or

whose services are considered detrimental to VMC's Interest.

● VMC shall not be responsible for any accident/injury to the staff of the Operator. It is

Operator's responsibility to have medical insurance of his employee, medical facility,

work compensation etc. as per “Workmen’s Compensation Act 1923” and all other

● Further the VMC will not provide any insurance, medical facility, workman

compensation, etc. to the staff of Operator. Operator shall solely be responsible for all the

prescribed work under this clause.

● The Operator shall keep stock of normal routine items like oil and parts like pipes, nuts,

bolts, washers and all electrical and hydraulic spares, etc. and any other spare parts and

items which are required to be changed under normal wear and tear.

Minor work: Routine service, replacement, Hose replacement, electrical work, external

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

leakages (oil/ water/ Diesel), Solid Waste Management/hydraulic settings, vehicle &

transmission related job, brake job etc. These shall be carried out at site or at Operators

parking place / at dept.’s site if available.

Major work: Structural damages, Major chassis repairing, Engine o/h related, Vacuum /

suction side major work including pump repairing/ replacement work, entire vacccum

system repairing work etc.

Other than above repair job (for minor/major), it will be decided by vehicle

pool/workshop department based on the job and will be binding to contractor.

Decision of VMC for major/minor work identification will be final & binding to

It means that all vehicles/machines have been kept up to date in perfect working

condition to the satisfaction of VMC by the contract.

Any machine which goes into breakdown shall have to be repaired within the stipulated

period for major & minor repairs. Non-availability of the machine beyond this stipulated

duration shall be liable for penal damages as specified in the contract.

The quality of all consumable and spare as per manufacture recommendation shall be

made available at site/workshop all the time.

The Contractor shall maintain separate checklist register for daily, weekly, fortnightly,

monthly, quarter yearly, half yearly and yearly activities. Also during checking if any

abnormalities found it must be brought to the notice of VMC officer in charge and have to

been rectified by the contractor.

The contractor shall be responsible to carry out day-to-day as well as periodic

maintenance, necessary to ensure smooth and efficient performance/running of all

equipment, machinery as per manufacturer’s specification and maintaining the record of

the same. Contractor has to keep enough spare/stand by units for preventive and

breakdown maintenance of all the

equipment as per the unit/equipment manufacturer’s guideline..

At the end of O & M contract period, Contractor has to hand over the machines in

satisfactory working conditions acceptable to Executive Engineer (Solid Waste

Management) or his authorized representative. Otherwise, penalty will be imposed by

CLIENT at the discretion of Executive Engineer (Solid Waste Management) & shall be

binding to the contractor.

SAFETY PROVISIONS

● Contractor shall comply with all safety rules and regulations, and all inter disciplinary

measures as followed by the VMC.

● The contractor shall at his own expense arrange for the safety precautions as required by

the CLIENT/necessary for such services, in respect of all labour directly or indirectly

employed for performance of the works and shall provide all facilities in connection

therewith. In case the contractor fails to provide such facilities, the CLIENT shall be

entitled to do so and recover the costs thereof from the contractor.

● Contractor has to provide necessary security and safety provision at their own expense for

machines during the contract period at the work &/or parking place etc. provided to them.

● Each machine shall be provided with fire extinguisher and first aid kit along with other

necessary tool-tackles and accessories.

Responsibility of Authority

1. To provide parking space and space for setting up workshop for carrying out

2. To provide a designated spot/location or vehicles for unloading of the material

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

collected in the Machine through vacuum collection.

3. Pruning of tree branches, removal of cables etc. or any obstruction which might

create hindrance in the movement of machine, for which advance intimation at least

24 hours before shall be given by the agency to the concerned Nodal Officer of

4. To provide supervisory staff during the operation.

General Conditions

● All Central/State Government/Semi-Government/Local Body's Rules and Regulations

pertaining to this contract shall be strictly followed and observed by the contractor

without any extra cost to the VMC.

● Successful bidder will have to ensure that each and every machine must be covered with

their third party insurance policy and that the next year’s insurance shall be renew before

the expiry of the earlier year’s insurance. It may be noted that the successful bidder will

be paid as per the tendered offer only. Necessary documents shall be submitted by

● The Contractor shall be solely responsible for any consequences under laws, arising out

of any accident caused by his vehicles, equipment or his employees to the property or

personnel of the VMC.

● The VMC shall not be responsible for any claim / compensation that may arise due to

damages / injury / death pilferage to the Contractual vehicles, equipments, property, staff

and any third party or the property under any circumstances while providing services

under the Contract.

● Contractor has to follow all rules and regulations applicable to rendering of such services

including Factory Act (if required), therefore, all statutory provisions, rules, regulations

shall be Observed including, provision of Environmental Quality Act, Government of

● Successful bidder will have to follow all the provisions of Labor laws, P.F. Act, E.S.I.

Act, Minimum Wages Act, etc & Miscellaneous Provisions Act & other Industrial &

Labour Laws with latest amendments related to this Operation & Maintenance Work &

will have to inform accordingly to the Department. Contractor will not be given any

relaxation regarding these provisions.

● The Contractor shall not reassign the work under the contract to any other party without

prior written approval of the CLIENT

● In specific circumstances, Successful bidders have to supply other machinery/equipment

with manpower to VMC under this contract, If required by VMC.

● Due to strike by the contractor's employees, the operation and maintenance of machines

must not be affected and the property of VMC should not be damaged. In such case any

dispute/discrepancy occurs, the decision of Chairman, VMC will be final and will be

binding to the contractor. Also, if any expense is required to be made on this account by

VMC, it will be deducted from Contractor's bill/SD.

● All these works shall be done as per standard practices and by following MSW rule,

labor, factory, electrical, GPCB, and all other old and new law and order, Indian standards

etc. as applied by Local, State and Central Govt. of India.

● In case the successful bidder fails to deliver the services as stipulated in the tender, the

MUNICIPAL COMMISSIONER reserves right to get it done from alternate sources at

risk, cost and responsibility of successful bidder.

● As far as parking arrangements of the machines are concerned, the parking place shall be

made available by the CLIENT.

● The security Deposit will be paid back only after One year of the date of completion of

entire Contract period without any interest.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

● Successful bidders have to install GPS system on O & M contractual machinery at his

own cost. Bidders have to submit GPS reports along with monthly bills.

● Obtain any and all permits, necessary approvals, clearances and sanctions from the

Competent Authority(ies), for necessary facilities like power, firefighting,

telecommunications, etc. as and when required, for the Operator and its employees to

fulfil their obligations under this work.

● Make own arrangements to obtain the import licenses, if required for the import of

machines and equipment at the Project Site, as required for this Project.

● Ensure that the services supplied conform to the standards of the technical specifications

and where no applicable standard is mentioned, the standards shall be equivalent or

superior to the official standard whose application is appropriate to the country of origin

of the goods and suitable to Vadodara weather conditions and usage.

● Provide all the benefits to its staff such as Medical Insurance, ESI/EPF Coverage, regular

Medical Checkup, Safety gears/Personal Protective Equipment (PPE) during operation of

the project and any other facilities with compliance to the Governing Law of India in

relation to Labours Welfare.

● Ensure not to pose any problem/nuisance to the general public, public traffic. The

Operator shall be solely responsible for the behavior and honesty of its workforce.

● Ensure not to dump or dispose of litter waste, garbage, or recyclables waste on any street,

alley or other publicly owned property unless expressly authorized by VMC.

● In the event of any accident/damage to third party by any of the vehicle/equipment of the

Operator, VMC shall be completely free from any liability of any nature occurred on

account of the accident. The Operator shall be fully and exclusively responsible for the

liabilities arising on account of accident and damage to the vehicle, manpower or to the

third party. The Operator shall be fully and solely responsible for any death or bodily

injury to his staff member or any other person in the employment of the Operator or to any

other person during the performance of the contractual services. This includes any third-

● Solely responsible for any consequences under various laws arising out of any accident

caused by vehicles, equipment or his employees to the property or personnel of VMC.

● In case of loss due to theft or damage to the Project Facility, due to the negligence of the

Operator, the Operator shall be responsible for making good the same immediately at its

own cost and shall continue to keep them available for public use, at all times, within the

Contract Period.

● To pay at its own cost all applicable existing taxes / charges / fees including service tax,

stamp duty, registration charges and any other related legal documentation charges, if any,

in respect of the said Project, as leviable on the date of submission of Commercial

● Shall have his Name and Logo printed along with VMC name and Logo on the Vehicle

Mounted Dry & Wet Garbage Suction Machines. The Advertisement rights at all times

during the work tenure of this work shall be vested with VMC.

Contract Price & Payment

● For O & M Contract Price will be as per the price bid and will be inclusive of all

expenses necessary for the continuance of O & M services under the contract. The scope

of work and the price includes providing necessary manpower for carrying out the waste

collection operation of the machines including disposal of accumulated silt to the

designated sanitary landfill site / transfer station through Solid Waste Management

● Rates quoted by Contractor shall be exclusive of GST but inclusive of other taxes/duties

etc. and payments to RTA, Labour Authorities, Local and Municipal Authorities, Semi

Govt., or any charges, deposits, dues, taxes, fuel, oil, lubricants, levies, toll taxes,

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

insurance (if any) etc., connected with the service.

● In Tender usual payment terms are 30 to 45 days after submission of monthly bills.

● Successful bidders have to installed GPS system on O & M contractual machineries at his

own cost. Bidders have to submit GPS report along with monthly bills and as per GPS

report shift timing will be consider and accordingly payment will be done.

● The Bidder has to quote for O & M charges for Ten Years considering 312 shifts per

machine per year with each shift of 08 hours per day.

● The equipment shall be operated on single shift basis of 08 hours/day for six day a week

which shall include the time taken for moving the machine from parking place to place of

work and back and also moving the machine from one work area to another. If vehicle

would be operated for more than shift hours than for the extra hours, additional payment

will be done at the proportionate rate of approved rate accordingly. CLIENT decision &

rate calculation in such event/s will be final & binding to all. CLIENT will pay the bill of

actual shift/day to the contractor on the submission of satisfactory performance certificate

from users department of the CLIENT within 30 to 45 days. If machine is under repair or

no requirement that particular day VMC will not pay the bill.

● The O & M Contract Price shall be fixed during entire contract period. Taxation changes

during the contract period will be considered.

● Operator shall submit his monthly bill in the 1st week of every month along with duly

certified log diary given by respective health inspector of the ward and work done

certificate issued by Vadodara Municipal Corporation.

● 5% Annual price escalation from base price on O&M cost as per final price from 2nd year

of operation. As per following.

Payment During Comprehensive Operation and

Maintenance (INR)

10th Year A+45%

A: Final Approved shift rate after opening financial price or negotiated price.

Service Levels & Benchmarking/ Penalty for unmaintained of service level

● The bidder / contractor shall keep the machines in perfect working condition to the

satisfaction of CLIENT.

● The penalty will be deducted from the monthly bill of the contractor.

● Penalty shall be imposed on the contractor for delay in work or for non-maintenance of

● Further in above circumstances CLIENT will be at liberty to use vehicles by an alternate

arrangement and during such circumstances if any damage occurs to the machine/s, same

also must be set right by the contractor for which no extra payment / claim will be

reimbursed to the contractor by CLIENT. This shall be binding on the contractor.

● Any damage, repair, liability, loss of reputation, both to men and material shall be

entirely responsibility of the Operator.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

● Penalty shall be imposed on the contractor for delay in work or for non-maintenance of

● The contractor shall be liable to penalty as under if he fails to perform his contractual

obligations besides any other action; the Municipal Commissioner may decide to take as

per the terms of the contract.

Sr. No. Type of default Penalty to be impost

1 If waste collection is not done properly (i.e. 50% From Hours Actually Worked

machine does not work properly) on road. Shall be Deducted for such event.

If assigned work not completed (i.e. assigned

route cleaning or min 5 hour operation of Rs. 250 per unoperated Hour per

If contractor fails to load-Unload MSW & /Or

3 other waste &/or carry out the work etc. as per Rs. 1000/- for each such event.

the scope of work

4 In case the contractor fails to paint the machines Rs.2000/- per machine per month till the

(if original color found damaged) same are painted.

The Vehicle Mounted Dry & Wet Garbage

Suction Machines machines shall be exclusively Rs. 2000/- for first such incidence and

used for VMC work only. Any deviation from then after Rs. 5000/- for such incidence.

this shall attract penalty. (in absence of VMC

If the labour is not found on the work (either at

6 any site or at their control office) during the Rs. 1000/- per such incidence

prescribed working hours

7 If the Machine body work is found damaged and

Rs. 2000/- per month till it is repaired

not repaired within stipulated time period

8 If the minor and major repairing work is not

RS. 3000/- per machine

carried out as per stipulated time given in tender

9 Not keeping valid driving license while machine

Rs. 500/- for each such event.

is working conditions.

Not reported on time along with equipment for

10 allotted work on site OR left the site before time Rs.1000 for every 02 hours.

without intimation

11 Not reported for whole shift /day that cause shift

Rs.10000 per day

12 If GPS system installed not working Rs.500 per day

● The contractor shall be responsible for keeping up-to-date record of documents including

day to day work of all the vehicles put in use as per requirements of VMC. The contractor

shall maintain and update logbook, in which details of operational parameters are

recorded in every shift and at regular interval or as decided mutually.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

● If it is observed that the Contractor carrying out the work fail to comply with instructions

given by the authorities during execution of work thrice, the work will be terminated and

will be carried out at the risk and cost of the contract & penal action will be taken against

them. This decision will not be subject to arbitration.

● The CLIENT has the right to charge the contractor for any damage caused to its assets and

the same shall be recovered from the contractor with immediate effect.

● The Contractor will ensure that the waste materials stored in the close containers' vehicles

are not dumped/emptied at any place other than the one specified by the CLIENT.

Disposal of waste in any other area will be termed as Deficiency of Service and CLIENT

reserves the rights to charge penalty as well as terminate the Contract for Deficiency of

● The corporation has the right to charge the contractor for any damage caused to

corporation assets and the same shall be recovered from the contractor with immediate

effect. It is unlawful for the contractor to dump or dispose of solid waste garbage or

recyclables upon any street, alley, or other publicly owned property unless expressly

authorized by the corporation for special collection programs.

● Contractor has to submit daily/weekly/monthly report of their work to the respective

● VMC reserves the rights to terminate the Contract for Deficiency of Service.

This work is also inclusive of painting of Machines at the once in three years (if Machine

found dirty) in normal case and as and when required in accidental/repairing situation.

The Solid Waste Managementwill verify this. However, if any unit/mechanism will found

to have some defect in paint work at any time, the Contractor has to repaint the same

under the instruction of Solid Waste ManagementEngineer.

CONTRACT PERIOD

The contractor shall have to commence the work within 3 days from the date of

commissioning of machines/vehicles and shall have to scale it up to the expected level

within 07 days. The O & M Contract will be for a period of 10-years from the date of

commencement of O&M work.

Cost of O & M work will be calculated on the basis of 312 shifts per year per machine set.

The total 35880 no. of 08 hours shifts for all 23 nos Vehicle Mounted Dry & Wet

Garbage Suction Machines machine for 10 year contract.

The shift of one machine is for 8-hours/day (i.e. 312-shift/year/machine).

Formation of Special Purpose Vehicle (SPV) for Project Execution

The Selected Bidder must undertake and perform the obligations and exercise the

rights of the Selected Bidder under the Project including the obligation to enter into

Agreement for the entire work of this Project through its Special Purpose Vehicle

a. Formation of SPV is compulsory and Bidder must submit the Name of

Proposed SPV along with Tender document at the time of technical bid

submission, However the SPV can be formed after the bidder receives the

b. The selected bidder & / or its Director shall hold major equity stake in the SPV

at all times during the term of the operation Period.

c. The SPV and Bidder, both will be equally liable for all tender conditions and

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

d. The bidder has to complete the formalities of the SPV once they receive the

LOA , The Work order will be released in the name of the SPV

e. Performance bank guarantee / security deposit for the entire work shall be

submitted by the SPV firm.

f. Any change in SPV structure, has to be approved by the Municipal Corporation

Moreover, all the administrative, legal & financial correspondence with the

Municipal Corporation shall be done by SPV only.

AGREEMENT WITH MANUFACTURER FOR TECHNICAL BACKUP.

Tenderer shall have proper tie-up agreement with the manufacturer/authorized dealer/

agent/distributor duly registered in India for the entire contract period, clearly stating that

the manufacturer/authorized dealer/agent/distributor will supply the spare parts, provide

technical support and services and with backup guarantee of the manufacturer/authorized

dealer/ agent/distributor to VMC during the entire contract period.

The VMC reserves the right to carry out inspection, as and when required without

intimating the contractor, of the various locations where work is in progress. Any

shortcoming found during inspection will be intimated to the contractor or his supervisor

orally or in written which shall have to be attended immediately by the contractor or his

supervisor. The penalties imposed on the contractor from time to time, shall be recovered

from the Monthly Bill or adjusted against the security deposit. The corporation reserves

the right to treat continuous shortcomings as “Deficiency of Service” and terminate the

Contract after giving two months’ notice.

Force Majeure shall mean such an Event or Circumstance or combination of Events and

Circumstances which are beyond the reasonable control of the Affected Party and which

the affected party could not have prevented by Good Industry Practice or by the exercise

of reasonable skills and care for the purpose of discharging its obligations under the

Contract. The Force Majeure will tend to have material adverse effect on the performance

of such affected party.

Following shall be the events and circumstances of Force Majeure:

Act of War (whether declared or undeclared), invasion, armed conflict or act of foreign

enemy, blockade, revolution, riots, insurrection, civil commotion, act of terrorism, or

The expropriation or Compulsory acquisition or seizure of the assets of The Contractor by

any Governmental Instrumentality, provided that this clause shall not apply where such

Act constitutes a remedy or sanction lawfully exercised as a result of a breach by the

Contractor of any Indian law or Indian Directive but excluding any change in law.

Act of God epidemic, pandemic, lightning, earthquake, cyclone, whirlwind, flood,

tempest, storm, drought, lack of water or other unusual or extreme adverse weather or

environmental conditions, action of the elements, meteorites, fire or explosion to the

extent generated from the source external to the Contractor or his assets due to reasons

other than, those caused by negligence of the Parties, chemical or radioactive

contamination or ionizing radiation.

Procedure for Calling Force Majeure: The affected party shall notify to the other party in

writing of the occurrence of the Force Majeure as soon as reasonably practicable, and in

any event within 24 hours (Twenty Four hours) after the Affected Party knew, or ought

reasonably to have known, of its occurrence and that the Force Majeure would be likely to

have a material impact on the performance of its obligations under the Contract.

The notice shall include full particulars of the nature of Force Majeure event, the effect it

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

is likely to have on the Affected Party’s performance of its obligations and the measures,

which the Affected Party is taking, or proposes to take, to alleviate the impact of the

Force Majeure Event and restore the performance of its obligations. When the affected

Party is able to resume performance of its obligations under this Contract, it shall

promptly give the other

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

party written notice to that effect provided that in no event shall the suspension of

performance be of greater scope and of longer duration than is necessitated by Force

Majeure. The rights and obligations of the Affected Party shall be suspended to the extent

they are affected by the Force Majeure. VMC shall not be liable to make any payments to

the contractor for it being affected on account of Force Majeure.

VMC reserves the right to terminate the contract if the Force Majeure continues for more

than 15 (Fifteen) days at a stretch.

PROVISION OF GPS MECHANISM

Contractor shall provide GPS (Vehicle tracking system) mechanism at his cost in each

vehicle as well as at control room location with required network (Hardware & Software)

facility and have to provide necessary data as per requirements of BMC during the

contract period.

TERMINATION OF CONTRACT

The Contract shall stand terminated at the end of the Contract period unless extended by

the corporation in writing.

Right of the Vadodara Municipal Corporation to Determine/ Terminate Contract If work

is found unsatisfactory by Vadodara Municipal Corporation (VMC), VMC shall terminate

the contract after giving notice period of 60 days and in this case decision of competent

authority and debarring / blacklisting the agency shall be binding to the contractor.

Either Party can terminate the Contract by giving prior written Notice of at least 60 days.

However reason shall be justified and in relation to the tender terms.

i) In case the successful bidder fails to deliver the services as stipulated in the tender, the

Commissioner reserves right to get it done from alternate sources at risk, cost and

responsibility of successful bidder.

ii) If it is observed that the Contractor carrying out the work fail to comply with instructions

given by the authorities at the Dy. Municipal Commissioners / Municipal Commissioner’s

level during execution of work thrice, the work will be terminated and will be carried out

at the risk and cost of the contract & penal action will be taken against them. This

decision will not be arbitral at all.

iii) The above condition will be in addition to the relevant condition in General Conditions of

Contract regarding cancellation of full or part of the work, finality of the decision of the

disputes, differences or claims raised by the contractors relating to any matter arising out

of the contract

The successful Contractor shall have to enter into an Agreement with Vadodara

Municipal Corporation. This is subject to the jurisdiction of the competent court of

Contractor’s Sign Executive Engineer

With seal Vadodara Municipal Corporation

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance

The details of the Equipment’s with capacities, to be procured are set out in the following

SN Tools and Equipment’s

1 SUPPLY, COMMISSIONING AND DELIVERY OF 23-NOS 23 Machines

Vehicle Vehicle Mounted Litter picker machine

Quoted price should be inclusive of all taxes and duties like GST, To

& Fro, Transportation charges, Transits Insurance, entry taxes, other

applicable levies, comprehensive insurance, RTO passing charges

and F.O.R. at Vadodara Municipal Corporation, Vadodara.

2 OPERATION AND MAINTENANCE FOR 10 YEARS 71760 Shifts

Quoted price for O&M Expenses of Vehicle Mounted Litter picker (08 hours)

Machines including Manpower, Equipment maintenance (including

workshop if any), Diesel, Lubricants, Consumables, spares, all taxes

(Exclusive GST), other applicable levies, third party insurance,

Employee Personal & Mediclaim, Equipment insurance,

communication, light & power, storage rentals, washing & cleaning

costs, and 312 numbers of shift operations/ year per machine for

years (each shift of 8 hrs per day) at the instructions of officials

of VMC, Vadodara.

Note: The actual number of units for supply and No of shift may vary and will be at the

sole discretion of VMC, agency will be bind to supply and carry out O & M work for

more equipment than tender quantity at approved price within one year from work order

date if VMC required.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

Appendix 2 Qualification and Eligibility Criteria

Online e-tenders invited for Purchase of 23 Nos Vehicle Mounted Litter picker machine having a

capacity of 1420 liter with operation and maintenance of 10 years. from reputed qualified

manufacturers who meet the criteria as prescribed in this section.

The tenderer shall include the following information and documents with their tenders.

Eligibility Criteria

1. Work Experience (Financial Criteria)

The bidder should have successfully completed similar works during the last seven (07)

years ending on the last date of submission of the bid, as under:

 Three (03) similar completed works, each costing not less than 40% of

the project cost

 Two (02) similar completed works, each costing not less than 50% of the

 One (01) similar completed work, costing not less than 80% of the

For the purpose of this clause, “Similar Work” shall mean supply and/or operation &

maintenance of Vehicle Mounted Litter Picker Machines / Solid Waste Management

Power Sweeping Machines under EPC / PPP / Supply contracts with Municipal

Corporations / Semi- Government / Government / Public Sector Organizations, Running

work contract with completed value above the mentioned values will also be considered

in case of long-term contracts.

2. Similar Experience – Technical Eligibility

The bidder shall be a manufacturer of Vehicle Mounted Litter Picker Machines or an

authorized dealer / representative of the manufacturer.

In case the bidder is an authorized dealer / representative, the bidder shall submit:

● Valid Manufacturer Authorization Letter, and

● A valid MoU with the manufacturer for after-sales service and support for the

entire contract period.

● The Bidder should have minimum 50 waste collection vehicles ownership

registered after 1st April 2025 (Copy of Vehicle Registration Certificate and Valid

Insurance certificate to be submitted)

● The Bidder must have 3 or more running contracts in Municipal Solid Waste

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

Management with at-least one running contract in a million plus population city

Municipal Corporation. The Bidder must have a running contract in solid waste

management work in the top 10 cities as per Swachh Survekshan rankings for minimum

2 years in the last 3 years.

● The bidder must have a valid labor license of minimum 200 workers.

3. Manufacturing & Supply Experience

The Manufacturer / Authorized Dealer should have:

● Manufactured minimum 30 Nos. of Vehicle Mounted Litter Picker Machines in the last

● Supplied minimum 05 Nos. of such machines to Municipal Corporations /

Semi- Government / Government / Public Sector Organizations in the last 07 years

under EPC / PPP Projects.

4. O&M Experience

The bidder should have experience of minimum 10 Machines in a single contract

Operation & Maintenance of Solid Waste Management Power Sweeping Machines /

Vacuum Operated Litter Picker Machines in Municipal Corporations / Semi-

Government / Government / Public Sector Organizations under EPC / PPP Projects for

minimum 2 continuous years during the last 07 years.

3.4. Financial Turnover:

The bidder must have an average annual turnover of at least INR 6 Cr. during the last

three financial years, namely FY 2022–23, 2023–24, and 2024–25.

To demonstrate compliance, the bidder shall submit any one of the following:

1. A Chartered Accountant’s Certificate specifying the average annual turnover for

the above-mentioned financial years, duly signed with UDIN (Unique Document

Identification Number);

2. Copies of Audited Balance Sheets and Profit & Loss Statements for the

respective financial years (FY 2022–23 and 2023–24).

(In case FY 2024–25 audited financials are not available at the time of bid submission,

provisional financial statements certified by a Chartered Accountant may be submitted,

with the understanding that final audited statements will be provided upon request or

before award of contract.)

4.2. Photographs:

Photographic evidence of the actual machine, highlighting key features such as:

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

● Hydraulic tipping mechanism

● Hydraulic telescopic boom

● Dust filtration system

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

4.3. NABL Certification:

Buyer reserves the right to seek NABL-accredited lab certification of the supplied

equipment at any stage. Non-compliance or failure to meet specifications may lead to

rejection of equipment or termination of contract.

5. Mandatory Documentation

The following documents must be submitted with the bid. Failure to submit any of the

following may lead to rejection:

Sr. No. Document Description

1 OEM Authorization Letter

2 Bidder’s Turnover Certificate

3 OEM’s Turnover Certificate

4 GST Registration Certificate (Bidder and

5 PAN Card of OEM

6 Latest GST Return of OEM

7 ISO 9001 (Quality Management System)

8 ISO 14001 (Environmental Management

System) Certification

6. Demonstration Clause with Live Video Recording

6.1. The Purchaser reserves the right to request a physical demonstration with

Video recording of the quoted equipment during the technical evaluation phase.

6.2. The demonstration shall validate compliance with all functional and

performance parameters as defined under the technical specification (Annexure

6.3. Based on the performance observed during the demonstration, the Purchaser

reserves the right to accept or reject the bid.

6.4. The demonstration of the Vehicle-Mounted Dry & Wet Garbage Suction Machine

shall be live video recorded by the buyer in presence of concerned officials. The

complete video footage shall be submitted to buyer as official proof of performance for

evaluation by the Technical Committee. The video must clearly capture functional

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

aspects, including hydraulic tipping, hydraulic boom, and dust filtration system, as

demonstrated during the trial.

F. Disqualification

Even though the Applicants meet the above criteria, they are subject to be

disqualified if Applicant or any of its constituent partners have: - Made

misleading or false representation in the forms, statements, and attachments

submitted; or - Been debarred or terminated or blacklisted by Central Govt.

organization / State Govt. organization / VMC / Any Municipal Corporation /

ULBs as on tender publishing date

In case of a proprietary firm, partnership, private ltd, limited firms the

following are the disqualification in case of failure to disclose information by

partners or the proprietor:

(i) If, any of the directors, partners or the proprietor is debarred / blacklisted by

Central govt. organization / State Govt. organization / ULB / Any Municipal

Corporation / VMC or any other Agency of Government of India or any of the

State Government.

(ii) If, any of the directors, partners or the proprietor has a criminal history or has

been convicted by any court of law for any of the offenses under any Indian

(iii) If, any criminal proceeding is pending in any court of law in India against any of

the directors, partners or a proprietor and if any such proceeding culminates into

1. The experience as sub-contractor shall not be considered.

2. Soft copy of PQ document & price bid should be sent/fill on (n) procure

website only. Scanned document online uploaded on (n) Procure website only

be considered for evaluation.

3. Hard copy of PQ documents would be kept for the verification purpose.

4. VMC will not be open price bid of disqualified tenderer in PQ criteria.

Contractor’s Sign with seal Executive Engineer

Solid Waste Management

Vadodara Municipal Corporation

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

Details of Bidder

1. (A) Name of Bidder

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

2. Brief description of the Bidder‟s main lines of business.

3. Details of individual(s) who will serve as the point of contact /

communication for ULB with the Bidder:

(b) Designation :

(c) Company/Firm :

(e) Telephone number :

(f) E-mail address :

(h) Mobile number :

4. Name, Designation, Address and Phone Numbers of Authorized Signatory of

(b) Designation :

(c) Company/Firm :

(e) Telephone number :

(f) E-mail address :

(g) Fax number :

(h) Mobile number :

Contractor’s Sign With seal Executive Engineer

(Solid Waste Management)

Vadodara Municipal Corporation

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

(On the Letterhead of the Company)

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance of 10 years.

Executive Engineer

Solid Waste Management

Vadodara Municipal Corporation

Tambekar no Wado, Old Ward No 13 office,

Raopura , Vadodara-390001

Sub: Financial Quotation for the Purchase of 23 Nos Vehicle Mounted Litter picker

machine having a capacity of 1420 liter with operation and maintenance of 10 years.

We, hereby, having reviewed and fully understood all the terms and conditions of this

Tender Document, submit our financial quote for the Supply, Commissioning and

Comprehensive Operation & Maintenance of following

tools/equipment/machineries/vehicles for your evaluation. The price quoted includes

packing, forwarding charges, insurance, taxes (including CGST & SGST), levies, duties

and all other applicable taxes etc. Delivery will be made at Vadodara; Gujarat at site

specified by VMC and will be as per schedule specified in Appendix 1 of the Installation

Not with standing any qualifications or conditions, whether implied or otherwise,

contained in our bid we hereby represent and confirm that our bid is qualified and

unconditional in all respects and we agree to the terms of this Document.

The online quoted prices are fixed and firm and are inclusive of taxes (including CGST &

SGST), levies, duties and all other applicable taxes. Packing, Forwarding, Insurance

charges are included in the indicated price. However, the applicable GST on O&M se

rvices shall be charged extra at actual as per statute.

Yours faithfully,

For and on behalf of (Name of Bidder)

Duly signed by the Authorised Signatory of the Bidder

(Name, Title and Address of the Authorised Signatory)

Contractor’s Sign With seal

Executive Engineer

(Solid Waste Management)

Vadodara Municipal Corporation

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and

maintenance of 10 years.

Appendix 5 Performance Security

(Performa of Bank Guarantee)1

THIS DEED OF GUARANTEE executed on this the day of

(Name of the Bank) having its Registered office at

hereinafter referred to as

“the Guarantor” which expression shall unless it be repugnant to the subject or context

thereof include successors and assigns;

VMC, represented by The Municipal Commissioner, Vadodara and having its office at

Khanderao Market Building, Vadodara – 390 001, hereinafter referred to as “VMC/

Owner/ Purchaser”, which expression shall, unless repugnant to the context or meaning

thereof include its administrators, successors or assigns.

A. By the Contract Agreement (“the Contract Agreement”) being entered into between

VMC and 2, a company incorporated under the Companies Act,

1956, having its registered office at , (“the Contractor”),

the Contractor has been granted the Contract for “Supply, Commissioning and

Delivery of 23 nos of Vehicle Mounted Dry & Wet Garbage Suction Machines

with Operation & Maintenance Contract for period of Ten Years as per VMC

tender conditions and requirements”, VMC (hereinafter referred to as “the

Installation”).

B. In terms of Article 7.2 of the Contract Agreement, the Contractor is required to furnish

to VMC, an unconditional and irrevocable bank guarantee for an amount of

Rs………………… (Rupees…………..only) as security for due and punctual

performance/discharge of its obligations under the Contract Agreement, relating to

final delivery of uniform by the Contractor.

C. At the request of the Contractor, the Guarantor has agreed to provide bank guarantee,

being these presents guaranteeing the due and punctual performance/discharge by the

Contractor of its obligations relating to the Project.

NOW THEREFORE THIS DEED WITNESSED AS FOLLOWS:

1. Capitalised terms used herein but not defined shall have the meaning assigned to

them respectively in the Contract Agreement.

2. The Guarantor hereby irrevocably guarantees the due and punctual performance

by M/s. (hereinafter called “the Contractor”) of all its

obligations relating to the Installation and in connection with final delivery by the

Contractor in accordance with the Contract Agreement.

3. The Guarantor shall, without demur, pay to VMC sums not exceeding in

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and

maintenance of 10 years.

aggregate Rs…………………….- (Rupees… only), within five (5) calendar days

of receipt of a written demand therefore from VMC stating that the Company has

failed to meet its obligations under the Contract Agreement. The Guarantor shall

not go into the veracity of any breach or failure on the part of the Contractor or

validity of demand so made by VMC and shall pay the amount specified in the

demand notwithstanding any direction to the contrary given or any dispute

whatsoever raised by the Contractor or any other Person. The Guarantor‟s

obligations hereunder shall subsist until all such demands are duly met and

discharged in accordance with the provisions hereof.

4. In order to give effect to this Guarantee, VMC shall be entitled to treat the

Guarantor as the principal debtor. The obligations of the Guarantor shall not be

affected by any variations in the terms and conditions of the Contract Agreement

or other documents or by the extension of time for performance granted to the

Contractor or postponement/non exercise/ delayed exercise of any of its rights by

VMC or any indulgence shown by VMC to the Contractor and the Guarantor shall

not be relieved from its obligations under this Guarantee on account of any such

variation, extension, postponement, non-exercise, delayed exercise of any of its

rights by VMC or any indulgence shown by VMC, provided nothing contained

herein shall enlarge the Guarantor‟s obligation hereunder.

5. This Guarantee shall be irrevocable and shall remain in full force and effect until

unless discharged/ released earlier by VMC in accordance with the provisions of

the Contract Agreement. The Guarantor‟s liability in aggregate is limited to a sum

of Rs……………. (Rupees only).

6. This Guarantee shall not be affected by any change in the constitution or winding

up of the Contractor/the Guarantor or any absorption, merger or amalgamation of

the Contractor/ the Guarantor with any other Person.

7. The Guarantor has power to issue this guarantee and discharge the obligations

contemplated herein, and the undersigned is duly authorised to execute this

Guarantee pursuant to the power granted under .

IN WITNESS WHEREOF THE GUARANTOR HAS SET ITS HANDS

HEREUNTO ON THE DAY, MONTH AND YEAR FIRST HEREINABOVE

SIGNED AND DELIVERED

Bank By the hand of Shri

Its and authorised official.

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance

Pre-Qualification Criteria To Be Filled In By Tenderer

Performa for list of works of similar nature already completed by the Tenderer

during last 7 years

No. Name of work Cost on Number & Client name Year of Supply

and place completion Capacity of and

Equipment Address

Signature of the Contractor with seal

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance

Technical BID check List.

No. Documents Submitted Submitted

Online Hard Copy

(Yes/No) (Yes/No)

1 Demand Draft for Tender fee and EMD

2 Details of Organization set up

3 Technical staff Details

4 Registration Certificate of Firm /Company, Shop &

certificate & Factory license

5 In case of authorized dealer, bidder should submit tender specific

authorization from the manufacturer with a mention of tender number.

6 Copy of performance certificate for supplied equipment and O&M

7 Bank Solvency Certificate

8 Copy of PAN Card/ GST Registration

9 Copy of Registration under ISO:9001-2015

10 Copy of PF Registration

11 Last three year turn over certificate (CA certified copy 22-23, 23-24,

12 Last three year IT return acknowledgement copy only (22-23, 23-24,

13 Not Black Listed in any Semi. Govt. / Govt. certificate

(Declaration On Rs, 300 stamp paper) as per annexure-1

14 Attested Copy of the power of attorney or signatory authority to sign

contract on behalf of the company

15 Technical and general specifications of equipment‟s being offered on

letterhead and Technical presentation in support of the Technical Bid

with all credentials and salient features of the equipment OEM Back

16 Filled up Data Sheet as per Appendix 6 meeting the technical

17 Signed copy of the RFP

The successful Bidder shall have to duly sign all the sheets of the

Tender Document issued by the VMC in original or downloaded

from the website.

Signature of the Contractor with

Purchase of 23 Nos Vehicle Mounted Litter picker machine having a capacity of 1420 liter with operation and maintenance

AFFIDAVITS * Rs.

DECLARATION OF THE CONTRACTOR:

1.0 I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful/false

information, corporation is entitled to take any civil & criminal punitive action against

2.0 The undersigned also hereby certifies that neither our

firm M/s nor any of its constituent

partners, directors etc have abandoned any work in India nor any contract awarded to

us for such works has been rescinded or debarred / blacklisted by Central govt.

organization / State Govt. organization / ULB / Any Municipal Corporation / VMC or

any other Agency of Government of India or any of the State Government.

3.0 I under sign assured that, no criminal proceeding is pending in any court of law in

India against any of the directors, partners or a proprietor of our firm

4.0 The undersigned understands and agrees that further qualifying information may

be requested, and agrees to furnish any such information at the request of the VMC.

5.0 All my/our employee supplied under this contract with VMC have not any right to

demand for permanent job in VMC based on this contract. All contractual employees

cannot go for strike for the same demand or any advantages as permanent employee

6.0 The VMC and its authorized representatives are hereby authorized to conduct any

inquiries or investigations to verify the statements, documents, and information

submitted in connection with this application and to seek clarification from our

bankers and clients regarding any financial and technical aspects. This Affidavit will

also serve as authorization to any individual or authorized representative of any

institution referred to in the supporting information, to provide such information

deemed necessary a nd requested by you to verify statements and information provided

in the Tender or with regard to the resources, experience and competence of the

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant

with the local conditions regarding scope of work, all service or labour on which I /

We have based my / our rates for this tender. The specifications and Terms of tender

on this work have been carefully studied and understood before submitting bid.

Signed by the Authorized signatory of the firm

Title of the office

Name of the firm Date

Note: The affidavit format as indicated above to be furnished on non-judicial stamp

Paper of Rs.300 and duly notarized.