FURNITURE AND INTERIOR WORK

FURNITURE AND INTERIOR WORK TO JILLA PANCHAYAT BUILDING AT

PORBANDAR. TALUKA AND DIST. PORBANDAR.

OFFICE OF THE EXECUTIVE ENGINEER

(PANCHAYAT) R & B DIVISION

NEAR S.T. BUS STAND,

This is a generic SBD to be used for Civil works. Each user/concern department needs to examine and put

up their particular bidding requirement like; qualification criteria, contract Data etc., marked at [#] while

finalizing their own bidding process.

SrNo Section Description PageNo

1 InvitationforBid(IFB)

2 Section-1 InstructionstoBidders

3 Section-2 QualificationInformation

4 Section-3 ConditionsofContract

5 Section-4 ContractData

6 Section-5 TechnicalSpecification

7 Section-6 FormofBid

8 Section-7 BillofQuantities

9 Section-8 SecuritiesandOtherForms

10 Section-9 Drawings

11 Section-10 DocumentstobefurnishedbyBidder

INVITATIONFORBID

NATIONALCOMPETITIVEBIDDING

1. The Office of the Executive Engineer, (PANCHAYAT) R & B DIVISION, PORBANDAR invites

bids for construction of works detailed in table. The bidders may submit bids for the

following works.

Sr. Name ofwork Approximate Bid Cost of Period #Class

No. valueof security docume of of

works (Rs.) (Rs.) nt compl Registr

1. FURNITURE AND INTERIOR 2547290.66 25500.00 1500/- 6 Class "E-1" &

PANCHAYAT BUILDING AT

PORBANDAR. TALUKA AND

DIST. PORBANDAR.

2. Prospective / Interested bidder may download the Bid Documents from website

https://www.tender.nprocure.com free of cost till the Time and Date as mentioned on online NIT at

website https://www.tender.nprocure.com.

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee/Tender

Fee through Demand Draft only of any Schedule Bank payable at and in

favor of ‘Executive Engineer, (PANCHAYAT) R & B DIVISION, PORBANDAR Once the Bid is received

online, Bid Document / Tender Fee will not be refundable. AsPer GoG R&B Department’s

Circular No. PARACH/102/000/IB/221/(59)/CDated.24/01/2007

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid Security /

EMD shall be submitted in electronic format through online (by scanning) while uploading the bid,

this submission shall mean that bid document / tender fee and Bid Security/EMD has been received.

Accordingly, the offer of only those shall be opened whose Bid Document / Tender Fee and Bid

Security / EMD have been received electronically. However, for the purpose of realization of

Demand Draft, and FDR / Bank Guarantee bidder shall send the same in original through R.P.A.D. so

as to reach to Executive Engineer (PANCHAYAT) R & B DIVISION, PORBANDARwithin 7 Days from

the last day of bid submission.

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in original to

Executive Engineer / Tender Inviting Authority by bidder shall be initiated. WRD GR No. PRC-

102014-1-MICell-K.1 Dated: 21/05/2022

4. Bids received online, willbe opened on the time, date and place as specified in the online NIT at

website https://www.nprocure.com in the presence of the bidders or their authorized

representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the bids will be

opened on the next working day at the same time and venue.

5. Aprebidmeetingwillbeheldon………………………………at………………………..hrs.atthe office of Executive

Engineer, Executive Engineer (PANCHAYAT) R & B DIVISION, PORBANDARto clarify the issues and

to answer questions on anymatter thatmayberaisedatthatstageas statedinclause9.2of‘instructionsto

Bidders’ of the bidding documents.

6. #Bid Security (EMD) is Rs.25500.00(equal to 1% of Estimated Amount put to bid / tender and

should be rounded off to the next thousand rupees.)

7. OtherInformationisasunder:

A. Agencies can prepare and edit their offers a number of times before the end of the tender

submission date and time. After the tender submission date and time, the bidder cannot

modify / edit / withdraw their submitted offer in any case. No written or online request in

this regard shall be granted.

B. Offersinphysicalformwillnotbeacceptedinanycase.

C. Demand Draft purchased by the other then bidder and issued after the last date of

submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending discussion,

conferences or site visits will not be reimbursed by the Employer or Engineer-in-Charge.

E. Conditionaltendershallnotbeaccepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender are

liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the bidder will

be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the format

given in the checklist /qualification document / tender document.

I. Itismandatoryforthebidderstosupplyeachandeveryinformationasaskedstrictly in electronic

format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in

disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the

past,itshallnotbedeemedtobeaground/reasonfornotgivingrequiredinformationfor this work

L. Information supplied for earlier projects shall not be considered while evaluation of this bid.

The Government will not ask for any other information, unless it is found absolutely

necessary by the competent authority.

M. Iffoundnecessary,thecontractorwillbeintimatedfornegotiation,

# Fortheworkscostingupto Rs.7.5crore(WRD

Works),Rs.7.0crore(ROAD/BRIDGE/BUILDINGWORKS), Rs.0.5 Crore (Electrical

Works) kindly refer to GOG NWRWS & K Department’s circularNo.

Paracha/1097/1397(11)/pa.fa./MICELL(K-1) Date.18/01/2018&Dated 30/09/2022

For the works costing under Rs.7.5 crore for Construction works of Water Resources

Department, and 7.0 crore for Roads, Bridges and Building and Rs.0.50 Crore for Electrical

Works following documents shall be submitted in electronic format only through online by

scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid Security / EMD should be sent

in original to the Tender opening authority through RPAD, so as to reach the Executive

Engineer within 7 days from last day of submission of Bid.

I. Bid Document Fee/Tender Fee

II. Bid Security/EMD or Valid EMD Exemption Certificate of Appropriate Class of

Registration of Approved Contractors

III. Registration Certificate of Class – “E-1” Class and above in Road and Building

Department or any other Department of Gujarat State.

IV. GST Number and Pan Card

VI. Current Calendar Year Bank Solvency Certificate of the year-2026 (20% of Estimated

Cost put to Tender)

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

INSTRUCTIONSTOBIDDERS(IT

Section1:InstructionstoBidders

Tableof Clauses

PageNo. PageNo.

A. General D.SubmissionofBids

1. ScopeofBid 15 19. Sealing&MarkingofBids

2. SourceofFunds 15 20. DeadlineforSubmissionof

3. Eligible Bidders 15 21. LateBids

4. Qualificationofthe 15 22. Modification and

Bidder WithdrawalofBids

5. OneBidperBidder

6. Costof Bidding 19 E.BidOpeningandEvaluation

7. Site Visit 19 23. BidOpening

B.BiddingDocuments 25. ClarificationofFinancial

8. ContentofBidding 20 26. ExaminationofBidsand

Documents Determinationof

9. ClarificationofBidding 20 27. CorrectionofErrors

10. AmendmentofBidding 21 28. Deleted

29. EvaluationandComparison

OfFinancialBids

B. Preparationof Bids 30. Deleted

11. LanguageofBid

12. DocumentsComprising 22 F.Awardof Contract

13. BidPrices 22 31. AwardCriteria

14. CurrenciesofBidand 23 32. Employer’sRighttoAccept

Payment AnyBidandtoRejectany or

15. BidValidity 23 33. NotificationofAward and

Signingof Agreement

16. BidSecurity 23 34. PerformanceSecurity

17. AlternativeProposalsBy 24 35. AdvancePaymentand

Bidders Security

18. FormatandSigningofBid 24 36. DisputeReview Expert

37. Corrupt orFraudulent

The Office of the Executive Engineer, (PANCHAYAT) R & B DIVISION, PORBANDARinvites bids

fortheFURNITURE AND INTERIOR WORK TO JILLA PANCHAYAT BUILDING AT PORBANDAR.

TALUKA AND DIST. PORBANDAR.

1.1 detailed in the table given in IFB. The bidders may submit bids for any or all of

the works detailed in the table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended

completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their

derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) aresynonymous.

2. SourceofFunds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat /Govt.

of India for centrally sponsored projects.

3. EligibleBidders

3.1 ThisInvitationforBids isopento all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

statement that the Bidder is neither associated, nor has been associated, directly or

indirectly, with the consultant or any other entity that has prepared the design,

specifications, and other documents for the Project or being proposed as Project

Manager for the Contract. A firm that has been engaged by the Employer to provide

consulting services for the preparation or supervision of the works, and any of its

affiliates, shall not be eligible to bid.

4. Qualificationofthe Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including

drawings and charts, as necessary. The proposed methodology should include a

program of construction backed with equipment planning and deployment duly

supported with broad calculations and quality assurance procedures proposed to be

adopted justifying their capability of execution and completion of work as per

technical specifications, within stipulated period of completion.

#4.5 QUALIFICATIONCRITERIA:

(Applicable For the works which require Pre Qualification) As per GOG NWRWS & K

Department’s Circular No. Paracha/1097/1397(11)/pa.fa./MICELL(K-1) Dated 18/01/2018

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/

fail criteria regarding theApplicant’s general and particular experience, personnel

and equipment capabilities and financial positions, as demonstrated by the

applicant’s responses in the forms attached to the letter of application ( specified

requirement for joint ventures are given under para 4.6 below ) Subcontractors

experience and resources shall not be taken in to account in determining the

applicants compliance with the qualifying criteria To qualify for more than one contract,

the applicant must demonstrate having experience andresources sufficient to meet the

aggregate ofthe qualification criteria for each contract given in paragraphs 4.5.4, 4.5.5 and

4.5.2 Base year and Escalation

The base uyuear shall be taken as Current Financial year

Following enhancement facroes will be used for the costs of works executed and the financial

figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting tender 20___-20___

Applicants should indicate actual figures of costs and amount for the works

executed by them without accounting for the above mentioned factors.

In case the financial figures and value of completed works are in foreign cuttency

above enhanced multiplying factors will not be applied. Instead, the current market

exchange rate (State Bank of India BC selling rate as on the last date of submission of

the bid) will be applied for the purpose of conversion of the amount in foreign

currency into India rupees

4.5.3 General Experience

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover of Rs.----Crore for works in

progress and completed in all classes of civil engineering construction works in

any one year, over the last five financial years.

(b) Experience in successfully completing or substantially completing at least one

contract of similar work (……………………)of at least 40 percent of the value of

proposed contract within the last five financial years.

The works may have been executed by the applicant as prime contractor or as a

member of a joint venture or as a nominated sub-contractor. As subcontractor, he

should have acquired the experience of execution of all major items of works

under the proposed contract. In case a project has been executed by a joint

venture, weight towards experience of the project would be given to each joint

venture in proportion to their financial participation in the joint venture if work

executed jointly otherwise as per the scope of work define in Joint Venture

Substantially completed works means those works which are at least 90%

completed as on the date of submission (i.e.gross value of work done up to the last

date of submission is 90% or more of the original contract price) and continuing

satisfactorily.

For these, a certificate from the employers shall be submitted along with the

application incorporating clearly the name of the work, contract value, billing

amount, date of commencement of works, satisfactory performance of the

Contractor and any other relevant information.

(the experience certificate should be signed by the officer not below the rank of

(c) Contractorshould havecompleted60%of quantity ofprincipalitemsofworklike

concrete,earthwork,pipeline,pumpingstation etc.withinlast fivefinicalyears. Certificate

of competentauthorityof work donewith detail shall be produced.

(d) Contractor should have Prior Experience of similar type of work done within

last Three Financial years.

4.5.4 PersonnelCapabilities.

Availabilityforhisworkofpersonnelwithadequateexperienceasrequired;asper

4.5.5 EquipmentCapabilities

Based on the studies carried out by the Engineer, the minimum suggested major

equipment to attain the completion of works in accordance with the prescribed

construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with

their bid, a detailed construction planning and methodology supported with layout

and necessary drawings and calculations to allow the employer to review their

proposals. The numbers, types and capacities of each plant/equipment shall be

shown in the proposals along with the cycle time for each operation for the given

production capacity to match the requirements.

4.5.6 FinancialPosition

The Applicant should give undertaking that he has access to, or has available, liquid

assets (aggregate of working capital, cash in hand and uncommitted bank

guarantees) and / or credit facilities up to 25 percent of the value of the contract /

contracts applied.

4.5.7 The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years If

necessary, the employer will make inquiries with the applicant’s bankers.

4.5.8 LitigationHistory

The Applicant should provide accurate information on any litigation or arbitration

resulting from contracts completed or under execution by him over the last five years. A

consistent history of awards against the Applicant or any partner of a joint venture may

result in failure of the applicant.

4.5.9 Disqualification

Even though the applicants meet the above criteria, they are subject to bedisqualified

Mademisleadingorfalserepresentationintheforms, statementssubmitted, and/or

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non – performance of the contractor;

consistent history of litigation awarded against the applicant or financial failure due

to bankruptcy. The rescinding of contract of a joint venture on account of reasons

other than non – performance, such as Most Experienced partner of joint venture

pulling out, court directions leading to breaking up of a joint venture before the start

of work, which are not attributable to the poor performance of the contractor will,

however, not affect the qualification of the individual partners.

4.5.10 The bidder who have applied or corporate Debt Restructuring (CDR)/facing recovery

proceedings from financial institutions/ facing winding up processing/ those under BIFR

in the last 5 financial year shall be considered for bid qualification. However if the bank/

financial institution has accepted the proposal of debt restructuring on or before the last

date of online submission, the same shall be considered for further evaluation. An

affidavit by bidder along with certificate from bank must be produced in such cases. In

case of Joint Venture agreement, this provision shall be applicable for both lead partner

#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)

(Applicableonlyforestimatedprojectcostof50Croreandabove)

4.6.1 Joint ventures must comply with the following requirement

(a) Following are the minimum qualification requirements :

(i) The lead partner shall meet not less than 50 percent of all criteria given in para

4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria of para

4.5.3 and 4.5.6 above. The experience of the other joint venture partners shall be

considered if it is not less than 30 percent of the qualifying criteria in para 4.5.3 &

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above

(iii) Bid shall be signed so as to legally bind all the partners jointlhy and severally, and

shall be submtitted with a copy of the joint venture agreement providing the joint

and several liabilities with respect to contract.

4.6.2 Qualification of a joint venture does not necessarily qualify any of its partners

individually or as a partner in any other joint venture. In case dissolution of a joint

venture, each one of the constituent firms may qualify if they meet all the

qualification requirements, subject to the written approval of the Employer.

4.7. BidCapacity.

Applicants who meet the minimumqualification criteria will be qualifiedonly iftheir

available bid capacity at the expected time of bidding is more than the totalestimated

cost of the works. The available bid capacity will be calculated as under:

AssessedAvailableBidCapacity = ( A*N*2-B), where

A=Maximum value of work executed in any one year during the last five years

(updated to the price level of the year indicated in appendix) taking into

account the completed as well as works in Progress.

B=Value at current price level of the existing commitments and ongoing works to be

completed during the next one year (period of completion of work for

whichbids are invited); and

N=Number of years prescribed for completion of the works for which the bids are

Note :-In Case of joint venture, the available bid capacity will be applied for

each partner to the extent of his proposed participation in the

execution of the work.

4.8 Even though the bidders meet the above qualifying criteria, they are subject to

be disqualified if they have:

- Mademisleadingorfalserepresentationintheforms,statementsandAttachments the

submitted in proof the qualification requirements; and / orRecord of poor

performance such as abandoning the works, not properly completing the

contract, inordinate delay in completion, litigation history, or financial failures

- Participated in the previous bidding for the same work and had quoted

unreasonably high bid prices and could not furnish rational justification to the

5. Onebidper bidder

5.1.Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of

alternatives that have been permitted or requested) will cause all the proposals with

the bidder’s participation to be disqualified.

6. Cost of Bidding

6.1.The bidder shall bear all costs associated with the preparation and submission of his Bid,

and the Employer will in no case be responsible and liable for those costs.

7.1.The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and

examine the Site of work and its surrounding and obtain all information that may be

necessary for preparing the Bid and entering into a contract for construction of the

ThecostsofvisitingthesiteshallbeattheBidder’sownexpense.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

B. BIDDINGDOCUMENTS

8. ContentofBiddingDocuments

8.1 Thesetofbiddingdocumentscomprisesthedocumentslistedbelowandaddenda

issued in accordance with Clause 10:

Section Particulars Volume No.

- InvitationforBids

1 InstructionstoBidders I

2 QualificationInformation,andotherforms

3 ConditionsofContract

5 TechnicalSpecifications II

6 FormofBid III

7 Billof Quantities

8 Securitiesandother forms

10 Documentstobefurnishedbybidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the

bidder in compliance to section 2 will be prepared by him and furnished as Volume-

V in two parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,

contractdata, forms, terms, technicalspecifications, billofquantities,forms, Annexes

and drawings in the Bid Document. Failure to comply with the requirements of Bid

Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof, bids

which are not substantially responsive to the requirements of the Bid Documents

shall be rejected.

9. ClarificationBiddingDocuments

9.1 A prospective bidder requiring any clarification of the bidding documents may

notify the Employer in writing or through E-mail at the Employer’s address

indicated in the invitation to bid. The Employer will respond to any request for

clarification which he received earlier than 15 days prior to the deadline for

submission of bids. Employer’s response will be published on website including a

description of the enquiry but without identifying its source.

9.2. Pre-bidmeeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting

which will take place at the address, venue, time and date as indicated in the

9.2.2. The purpose ofthe meetingwill be to clarify issues andto answerquestions on any

matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach

the Employer not later than 03 days before the meeting.

9.2.4Minutes of the meeting, including the question raised (Without identifying thesource of

enquiry) and the responses given will be published without delay on the tender

website i.e. www.nprocure.com. Any modification of the biddingdocuments listed

in sub-Clause 8.1 which may become necessary as a result of the pre-

bidmeetingshallbemadebytheEmployerexclusivelythroughtheissueofan

Addendum pursuant to Clause 10 and not through the minutes of the pre-bid

9.2.4. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a

10. AmendmentofBiddingDocuments

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer

will assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his discretion, extend as

necessary the deadline for submission of bids, in accordance with Sub-Clause

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

C. PREPARATIONOFBIDS

11. Languageofthe Bid

11.1 AlldocumentsrelatingtothebidshallbeintheEnglish language.

12. DocumentsComprisingtheBid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer

Clause8.1) shall be in two separate parts:

Part -Ishallbenamed“TechnicalBid”andshallcomprise

(i) BidSecurityintheformspecifiedinSection8

(ii) QualificationInformationandsupportingdocumentsasspecifiedinSection2

(iii) Certificates,undertakings,affidavitsasspecifiedinSection2

(iv) Anyotherinformation pursuanttoClause4.5oftheseinstructions

(v) UndertakingthatthebidshallremainvalidfortheperiodspecifiedinClause

Part-IIshallbenamed“FinancialBid”andshallcomprise

(i) FormofBid as specified inSection6

(ii) PricedBillofQuantitiesforitems specified in Section7

12.2. TheBiddershallsubmitthedetails/informationpertainingtoeachparti.e. technical as

well as financial and must be submitted online only.

12.3. Followingdocumentswill be deemed tobepartofthebid.

Section Particulars Volume No.

InvitationforBids(IFB)

1 InstructiontoBidders VolumeI

3 ConditionsofContract

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based

onthe priced Bill of Quantities submitted by the Bidder.

13.2 Thebiddershallfillin ratesandpricesandlineitemtotal(bothinfiguresandwords) for all

items of the Works described in the Bill of Quantities along with total bid price

(Bothin figures and words). Items forwhich no rate orprice is enteredbythe bidder

will not be paid for by the Bill of Quantities.

The bidder shall fill in percentage rate above or below of bid amount of the Works

described in the Bill of Quantities along with total bid price

13.3 All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid

Price submitted by the Bidder.(GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. CurrenciesofBidand Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.

All payments shall be made in Indian Rupees.

15. BidValidity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date

forbid submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer

may request that the bidders may extend the period of validity for a specified period.

Abiddermayrefusethe requestwithoutforfeitingisbidsecurity.Abidderagreeing to the

request will not be required or permitted to modify his bid, but will be required to

extend the validity of his security for a period of the extension, and in compliance

with Clause 16 in all respects.

#16. BidSecurity

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 4 of the table of IFB for this particular work. This Bid security shall be in

favor of Employer as named in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in

Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of

Crore and above) and Bank Guarantee of Schedule and Private Banks shall be

considered as per GoG Finance Department’s Circular No. FD/MSM/e-

file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department of Govt. of Gujarat. Exemption Certificate is applicable only when

Registration Certificate of Appropriate Class and Category of Approved

Contractors is required as eligible criteria of bidder.

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for

the bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as

indicated in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as

non-responsive.

16.4. The Bid Securityofunsuccessful bidders will be returned within 28 days of the end

of the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has

signed the Agreement and furnished the required Performance Security.

16.5. ThebidSecuritymaybe forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid

(b) IftheBidderdoesnotacceptthecorrectionoftheBidPrice,ifanyor

(c) Inthe case of a successful Bidders,if the Bidderfails thespecifiedtimelimitto

(i) SigntheAgreement;or

(ii) FurnishtherequirementPerformanceSecurity.

(d) #If found necessary, the bidder will be intimated for negotiation, He will beintimated

maximum three times within the validity period for negotiation, If contractor does

not respond in time, his Bid Security (EMD) will be forfeited and his tenderwillbe

rejected. Punitiveactionwillbe takenonsuchcontractors. (AsperGoG. R&B Dept’s Gr.

17. AlternativeProposalsbyBidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or

time for completion), basic technical design as indicated in the drawing and

specifications. Conditional offers or alternative offers will not be considered further

in the process of tender evaluation.

18. FormatandSigningofBid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of

these Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate

parts to be uploaded.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

D. SUBMISSIONOFBIDS

20. DeadlineforSubmissionoftheBids

20.1. Complete Bids must be received online by the Employer at the tender website

specified above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 10, in which case all right and obligation ofthe

Employer and the bidders previously subject to the original deadline will then be

subject to the new deadline.

22. ModificationandWithdrawalofBids

22.1. Bidders maymodify or withdraw theirbidsonlinebeforethedeadline prescribedin

Clause 20 or pursuant to Clause

22.3. NobidshallbemodifiedorwithdrawnafterthedeadlineforsubmissionofBid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bidsand

the expiration of the original period of bid validity specified in Clause 15.1above or

as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid security

pursuant to Clause

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

E. BIDOPENINGANDEVALUATION

23.1 The Employer will open all the Bids received including modifications made pursuant

to Clause 22, in the presence of the Bidders or their representatives who choose to

attend at time, date and the place specified in Appendix in the manner specified in

Clauses 20 and 23.3, In the event of the specified date of Bid opening being declareda

holiday for the Employer, the Bids will be opened at the appointed time and location

on the next working day.

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid

securityfurnishedwitheachbidwillbeannounced.Ifthebidsecurityfurnisheddoes not

conform to the amount and validity period as specified in the invitation for bid (ref.

Column 4 and paragraph 3), and has not been furnished in the form specified in

Clause 16, the technical bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids

accompanied with valid bid security will be taken up for evaluation with

respect to the Qualification information and other information furnished in

part I of the bid pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the

Evaluation Committee will finalize the list of responsive bidders whose

financial bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices, the

total amount of each bid, any discount and such other details as the Employer may

total amount of each bid, any discount and such other details as the Employer may

consider appropriate, will be announced by the Employer at the opening.

23.7 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall be in order of estimated amount of Bids from highest to lowest.

23.8 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and comparison of

Bids and recommendations for the award of a contract shall not be disclosed to

Bidders or any other persons not officially concerned with such process until the

award to the successful Bidder has been announced. Any effort by Bidder toinfluence

the Employer’s processing of Bids or award decisions may result in the rejection of

25. ClarificationofFinancialBids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may,

at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of

unit rates. The request for clarification and the response shall be in writing or by e-

mail, but no change in the price or substances of the Bid shall be sought, offered, or

permitted except as required to confirm the correction of arithmetic errors

discovered by the Employer in the evaluation of the Bids.

25.2Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating

to his Bid opening to the contract is awarded. If the Bidder wishes to bring additional

information to the notice of the Employer, it should do so in writing.

25.3.Any effort by the Bidder to influence the Employer in the Employer's bid evaluation,

bidcomparison orcontract awarddecision mayresult in the rejectionofthe Bidders’

26. ExaminationsofBidsandDeterminationof Responsiveness

26.1 Duringthedetailevaluationof"TechnicalBid", theEmployerwilldeterminewhether each

Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly

signed; (c) is accompanied by the required securities and; (d) is substantially

responsive to the requirements of the Bidding document. During the detailed

evaluation of the “Financial Bid”, the responsiveness of the bids will be further

determined with respect to the remaining bid conditions, i.e., priced bill of quantities,

technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,

conditions and specifications of bidding documents, without material deviation or

reservation. A material deviation or reservation is one (a) which affects in any

substantial way the scope, quality, or performance of the Works; (b) which limits in

any substantial way, inconsistent with the Bidding documents, the Employer’s rights

ortheBidder’sobligationsundertheContract;or(c)whose rectification wouldaffect

unfairly the competitive position of other Bidders presenting substantially

responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by theEmployer,

and may not subsequently be made responsive by correction or withdrawal of the

non-conforming deviation or reservation.

29. EvaluationandComparisonofFinancialBids

29.1. The Employer will evaluate and compare only the Bids determined to be

substantially responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation.

Variation and deviations and other factors, which are in excess of the requirementsof

the Bidding documents or otherwise result in unsolicited benefits for the Employer,

shall not be taken in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the

Conditions of Contact, during the period of implementation of the Contract, will not

be taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to theEngineer’s

estimate of the cost of work to be performed under the contract the Employer may

require the Bidder to produce detailed consistency of those prices with the

construction methods and schedule proposed. After evaluation of the price analyses,

the Employer may require that the amount of the performance security set forth in

Clause 34 be increased at the expense of the successful /bidder to a level sufficient to

protect the Employer against financial loss in the event of default of the successful

Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically

priced low and which cannot be substantiated satisfactorily by the bidder may be

rejected as non-responsive.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

F. AWARDOFCONTRACT

31. AwardCriteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid

has been determined.

(i) to be substantially responsive to the Bidding documents and who has offered

the lowest evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price

which is the lowest evaluation in any of the packages opened earlier than the

one consideration.

In no case, the contract shall be awarded to any bidder whose available bid

capacity is less than the evaluated bid price, even if the said bid is the lowest

evaluated bid. The contract will in such cases be awarded to the next lowest bidderat

his evaluation bid price.

32. Employer’sRight toAccept anyBidandtoReject anyorallBids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any

Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the

award of contract, without thereby incurring any liability to the affected bidder or

Bidder or any obligation to inform the affected Bidder or Bidders of the grounds for

the Employer’s action.

33. NotificationofAwardandSigningofAgreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the

Employer prior to expiration of the Bid validity period by cable, telex or facsimile

confirmed by registered letter. This letter (hereinafter and in the condition of

contract called the “Letter of Acceptance”) will state the sum that the Employer will

paytheContractorinconsiderationoftheexecution,completion,andmaintenanceof the

Works by the Contractor as prescribed by the Contract (hereinafter and in the

Contract called the “Contract Price”).

33.2Thenotificationofawardwillconstitutetheformationofthecontract,subjectonlyto the

furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the

successful Bidder. It will be signed by the Employer and to the successful Bidder,

within 28 days following the notification of award along with the Letter of

Acceptance. Within 21 days of receipt, the successful Bidder will sign the Agreement

and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the

Employer will promptly notify the other Bidders that their Bids have been

34. PerformanceSecurity

34.1. (A)Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder

shall furnishto the Employeran irrevocable andunconditional guarantee froma

Bank in the form set forth in Section 8 (the “Performance Security”) for an

amount equal to 5% (five percent) of its Contract Price. In case of

bidsmentionedbelow,thesuccessfulBidder,alongwiththePerformanceSecurity,

Shall also furnish to the Authority an irrevocable and unconditional guarantee

from a Bank in the same form given at Section 8 towards an Additional

Performance Security (The “Additional Performance Security”) for an amount

calculated as under:

(a) Ifthe Contract Price offeredbythe SelectedBidderis lowerthan 10% but

upto 20% of the Estimated Project Cost, then the Additional Performance

Security shall be calculated @ 20% of the difference in the (i) Estimated

Project Cost (as mentioned in Bid Document) - Minus 10% of the

Estimated Project Cost and (ii) Contract Price offered by the selected

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of

the Estimated Project Cost, then the Additional Performance Security

shall be calculated @ 30% of the difference in the (i) Estimated Project

Cost (as mentioned in Bid Document) - Minus 10% of the Estimated

Project Cost and (ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B)The Performance Security shall be valid beyond 120 days of the Defects Liability

Period and the Additional Performance Security shall be validbeyond

(twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a

Bank Guarantee, it shall be issued either (a) at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and

acceptable to the Employer. As per GoG Finance Department’s Circular No.

FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause

shall constitute sufficient grounds for cancellation of the award and forfeiture ofthe

35 AdvancePaymentandSecurity

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated

in the Conditions of Contract, subject to maximum amount, as stated in theContract

37. CorruptorFraudulentPractices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended

for award has engaged in corrupt or fraudulent practices in completing for the

contract in question and will declare the firm ineligible, either indefinitely or for a

statedperiodoftime, to be awarded a contract withNational Highways Authority of

India/ State PWD and any other agencies, if it at any time determines that the firm

has engaged in corrupt or fraudulent practices in completing for the contractor, orin

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of

the Conditions of Contract.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

ClauseReference

With respect to

1. TheNameoftheEmployerisThe Office of the [Cl.1.1]

Executive Engineer, (PANCHAYAT) R & B DIVISION,

2. Thelastfive years.

3. ThisAnnualFinancialTurnoverAmountis Rs. [As per Pre-

qualification Criteria]

4. ValueofWorkisRs.

6. ThecostofelectricworkisRs.0

7. Thecostofwatersupply/sanitaryworksisRs.0

8. Liquidassetsand/oravailabilityofcredit facilities [Cl.4.5.6]

9. Pricelevelofthefinancialyear2023-24 [As per Pre-

qualification Criteria]

10. Thepre-bidmeetingwilltakeplaceat [Cl. 9.2.1]

11. ThetechnicalBidwillbeopenedattheofficeof the

Executive Engineer, (PANCHAYAT) R & B

DIVISION, NEAR S.T. BUS STANDPORBANDAR.

12. AddressoftheEmployer:

NEAR S.T. BUS STANDPORBANDAR

14. Thebidshouldbesubmittedlatestby As [Cl.20.1&20.2]

stated on online NIT

15. Thebidwillbeopenedatthe office of Executive [Cl.23.1]

Engineer, (PANCHAYAT) R & B DIVISION, NEAR S.T.

BUS STANDPORBANDAR

16. TheBankDraftinfavor Executive

Engineer,(PANCHAYAT) R & B DIVISION,

18. Escalationfactors(forthecostofworks [As per Pre-

Executedandfinancialfiguretoacommonbase qualification Criteria]

value) for works completed

Year FinancialYear Multiplyingfactor

Baseyearofinviting tender 2026-2027

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

#LISTOFKEYPLANT&EQUIPMENTTOBEDEPLOYEDONCONTRACTWORK

[ReferenceCL.4.5.5]

Thecontractorsshallalsogivealistofmachineriesinhispossessionandwhichthey propose to

use on the work.

Sr. Plant or Location Age of Mak Capacity Approximate Remark

No. Machinery Machinery e Value

ListofKeyPersonneltobedeployedonContractWork

(Reference CL 4.5.4)

#Employmentofa qualifiedsiteEngineerbythe Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this

work as under: -

1. TwograduateCivilEngineersandthreediplomaCivilEngineerswhencostofthework to be

executedis more than Rs.50lakhs.

2. Onegraduate&twoDiploma,CivilEngineerswhenthecostoftheworktobeexecuted

is more than Rs.15lakhs but less thanRs.50lakhs.

3. MinimumTwoDiplomaCivilEngineerwhenthecostofworkislessthanRs.15lakhs but more

than Rs.5lakhs.

4. MinimumOne DiplomaCivilEngineersfortheworkwhenthecostofworktobe

executed islessthanRs.5 lakhs.The Engineer soemployedfor theGovernmentwork

musthavesufficientexperiencetohandlethe workindependently.SuchanEngineer

shallhavetostayatthesiteofworkandheshallnotbeentrusted withotherduty except this work.

Incasethecontractoror partner of thecontractor firmisaCivilGraduateEngineer,

Employmentof aseparateEngineerwillnotbenecessary provided thatthe Engineer

partnerhimselfattends the execution ofthe workon the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy

ExecutiveEngineer-in-chargeoftheworktheName,Qualifications,copyof

marksheet,ColorPhotographandtheappointmentorderissued suchengineers

engagedforthiscontractwork.If15daysafterissueofworkordersuchdesignated Site

Engineersdonotresumeordonotremainpresent onsite ofwork,therecovery at

therateofRs.15,000-00 permonthperEngineerwillbe madefromthe bills/deposit/dues of the

contractor. Such recoveryshall be non-refundable.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

QUALIFICATIONINFORMATION

QUALIFICATIONINFORMATION

The information to be filled in by the Bidder in the following pages will be used for

the purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders.

This information will not be incorporated in the Contract.

1. ForIndividual Bidders

1.1 ConstitutionorlegalstatusofBidder

Place of registration

Principalplaceof business

PowerofattorneyofsignatoryofBid

Total value of Civil engineering constructions Workperformedinthelastfiveyears

Year Amount Of Works

15.2.1 Work performed as prime contractor, work performed in the past as a nominated

sub-contractor will also be considered the sub-contract involved execution of all

main items of work described in the bid documents, provided further that all other

qualification criteria are satisfied (in the same name) on works of a similar nature

over the last five years** and in current year before the submission of the bid.

Project Nameof Description Contract Valueof Date Stipulated Actual date Remark

Name the ofwork No. contract of period of of explaining

Employer (Rs. issue completion completion* reasonsfor

Crore) of delay &

order Completed

*Attachcertificate(s)fromtheEngineer(s)in-charge

**Immediatelyprecedingthefinancialyearinwhichbidsare received.

#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a

nominated sub-contractor, will also be considered provided the sub-contract

involved execution of all main items of work described in the bid document,

provided,furtherthatallotherqualificationcriteriaarecalled(inthesamenameand style)

in the last five years** and in current year before the submission of the bid.

Year Name Nameof Quantityofworkperformed(Cum/MT) Remarks*

ofthe the Cement Masonry Earth Bituminous (indicate

work Employer Concrete Works Work ContractRef)

1.4 Information on Bid Capacity (works for which bids have been submitted and works

which are yet to be completed) as on the date of this bid.

(A) Existingcommitmentsandon-goingworks:

Description Place Contract Name Value Stipulated Value of Anticipated

of works & No. &Address Contract Period of Works* of

State of (Rs. Cr) Completion remaining completion

*Attachcertificate(s)fromtheEngineer(s)in-charge

**Immediatelyprecedingthefinancialyearinwhichbidsare received.

1.5 Availability of key items of Contractors Equipment for carrying out the works

(Ref.Clause 4.5.5). The Bidder should list all the information requested below.

Item of Requirement AvailabilityProposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leasedtobe Capacity Conditions whomto

1.6 Qualifications and experience of key personnel required for administration and

execution of the contract.Attach biographical data. Refer also to Sub Clause 9.1 ofthe

Conditions of Contract.

Position Name Qualification Year of Year of

Experience experiencein

(General) theproposed

1.7 Proposedsub-contractandfirms involved

Sectionsofthe ValueofSub- Sub-Contractor Experiencein

works Contractor (Name & similarwork

Attachcopiesofcertificatesonpossessionofvalidlicenseforexecutingwater supply/

sanitary work/ building electrification works.

1.8 Financial reports for the last five years:balance sheets, profit and loss statements,

auditors’ reports (in case of companies/corporations), etc. List them below and

1.9 Evidence of access to financial resources to meet the qualification requirements:cash

in hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who

may provide references if contacted by the Employer.

1.11 InformationonLitigationhistoryinwhichtheBidderisinvolved.

OtherParty Employer Causeof Amount Remarks

(ies) Dispute Involved showing

1.12.Statement of compliance under the requirements of Sub Clause 3.2 of the instruction to

Bidders. (Name of Consultant engaged for project preparations is * WAPOCS INDIA

1.13 Proposed work method and schedule. The Bidder should attach descriptions,

drawings and charts as necessary to comply with the requirements of the Bidding

documents. (Refer ITB Clause 4.1)

3. AdditionalRequirements

3.1 Biddersshouldprovideanyadditionalinformation required tofulfillthe requirements

of Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

* Fillthenameof Consultant

SAMPLEFORMATFOREVIDENCEOFACCESSTOOR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE4.5.6OFITB)

BANK CERTIFICATE

Thisistocertifythat M/s. isareputedcompany

with a good financial standing.

Ifthecontractforthework,namely isawardedtothe

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs. Tomeettheirworkingcapitalrequirementsforexecutingtheabove

during the contract period.

Senior Bank Manager

AddressoftheBank

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. TheundersignedalsoherebycertifiesthatneitherourfirmM/s.

have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under

Government of Gujarat/Government of India nor any contract awarded to us for

such works have been rescinded, during last five years prior to the date of this

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or

corporationtofurnishpertinentinformationdeemednecessaryandrequestedby the

Department to verify this statement or regarding any (our) competence and

general reputation.

4. The Undersigned understands and agrees that further qualifying informationmay

be requested, and agrees to furnish any such information at the request of the

Department/ Project implementing agency.

(SignedbyanAuthorizedOfficeroftheFirm)

Titleof Officer

I,theundersigneddohereby undertake ................................................ that our firm

Upto25%ofthevalueoftheworkduringimplementationofthecontract.

(SignedbyanAuthorizedofficerofthefirm)

Titleof officer

CONDITIONSOFCONTRACT

ConditionsofContract

Tableof Contents

A General D. Cost Control

1 Definitions 37 Bill of Quantities

2 Interpretation 38 Changes in the Quantities

3 Language and Law 39 Variations

4 Engineer’s Decisions 40 Payments for Variations

5 Delegations 41 Cash Flow Forecasts

6 Communications 42 Payment Certificates

7 Sub-Contractors 43 Payments

8 Other Contractors 44 Compensations Events

9 Personnel 45 Tax

10 Employer’s & Contractor Risk 46 Currencies

11 Employers Risks 47 Price Adjustment

12 Contractor’s Risk 48 Retention

13 Insurance 49 Liquidated damages

14 Site Investigations Reports 50 Bonus

15 Queries about the Contract 51 Advance Payment

16 Contractors to Construct the 52 Securities

17 The Works to be Completed By 53 Deleted

The Intended Completion Date

18 Approval by the Engineer 54 Cost of Repair

20 Discoveries E. Finishing the Contract

21 Possession of the Site 55 Completion

22 Access to the Site 56 Taking Over

23 Instructions 57 Final Account

24 Disputes 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted F.Special Conditions of

30 Delays Ordered by The 63 Labour

Engineer 64 Compliance with labour

31 Management Meetings 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions

of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities

forming part of the Bid

CompensationEventsarethosedefinedinClause44hereunder

The Completion Date is the date of completion of the Works as certified by

the Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to

execute, complete and maintain the Works till the completion of DefectsLiability

Period. It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which

comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the

Work has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and

thereafter as adjusted in accordance with the provisions of the Contract.

Daysarecalendardays:monthsarecalendarmonths.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the

The Engineer is the person named in the Contract Data (or any other

competent person appointedandnotifiedto the contractorto act in replacement of

the Engineer) who is responsible for supervising the Contractor, administering the

Contract, certifying payments due to the Contractor, issuing and valuing Variations

to the Contract, awarding extensions of time, and valuing the Compensations

Equipment is Contractor’s machinery and vehicles brought temporarily to

the site to construct the Works.

TheInitialContractPriceistheContractPricelistedintheEmployer’s Letter of

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in

the Contract Data. The Intended Completion Date may be revised only by the

Engineer by issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

TheSiteistheareadefinedassuchintheContractData.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface

conditions at the site.

Specifications means the Specifications oftheworks includedin the Contract

and any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when theContractor

shall commence execution of the works. It does not necessarily coincide with any of

the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

ContractortocarryoutapartoftheworkintheContractwhichincludesworkonthe Site.

Temporary Works are works designed, constructed, installed, and removed

by the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

TheWorksarewhattheContractrequirestheContractortoconstruct,install,

AndturnovertotheEmployer,asdefinedintheContractData.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male

also means female or neuter and the other way around. Heading have no

significance. Words have their normal meaning under the language of the

Contract unless specifically defined. The Engineer will provide instructions

clarifying queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to

the Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following

order of priority

(2) LetterofAcceptance,noticetoproceedwithworks

(3) Contractor’sBid

(4) ContractData

(5) ConditionsofContractincludingConditionsof Contract

(6) Specifications

(8) Billsofquantitiesand

(9) Any other document listed in the Contract Data

as forming part of the Contract.

3. Languageand Law

3.1 The language of the Contract and the law governing the Contract are stated in

the Contract Data.

4. EngineersDecisions

4.1 Except where otherwise specifically stated, the Engineer will decide

contractual matters between the Employer and the Contractor in the role

representing the Employer.

5.1 The Engineer may delegate any of his duties and responsibilities to other

people after notifying the Contractor and may cancel any delegation after

notifying the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is

delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractormaysubcontract anyportion ofwork, up to a limit specifiedin

contract data, with the approval of the engineer but may not assign the

Contract without the approval of the Employer in writing. Subcontractingshall

not alter the Contractor’s obligations. Sub-contracting of supply or specific

items of work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for

the part of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors,

public authorities, utilities and the Employer between the dates given in the

Schedule of other Contractor. The Contractors shall as refer to in the Contract

Data, also provide facilities and services for them as described in theSchedule.

The employer may modify the schedule of other contractors and shall notify

the contractor of any such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated

in the Schedule or other personnel approved by the Engineer. The Engineer

will approve any proposed replacement of key personnel only if their

qualifications, abilities, and relevant experience are substantially equal to or

better than those of the personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member ofthe

Contractor Staff or his work force stating the reasons the Contractor shall

ensure that the person leaves the Site within seven days and has no further

connection with the work in the Contract.

10. Employer’sandContractorsRisks

10.1 The Employer carries the risk which these Contract states are Employer’s

risks, and the Contractor carries the risks which these Contracts states are

Contractors risk.

11. Employer’sRisks

11.1 The employer is responsible for the excepted risks which are (a) in so far as

they directly affect the execution of the Works, the risks of war, hostilities,

invasion, act of foreign enemies, rebellion, revolution, insurrection or military

or usurped power, civil war, riot commotion or disorder (unless restricted to

the Contractor’s employees), and contamination from any nuclear fuel or

nuclear waste or radioactive toxic explosive.

12. Contractor’sRisks

12.1 All risks of loss of or damages to physical property and of personal injury and

death which arise during and in consequence of the performance of the

Contract other than the excepted risks are the responsibility of theContractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects

Liability Period, in the amounts and deductibles stated in the Contract datafor

the following events which are due to the Contractor’s risks:

(a) Lossofordamagetotheworks, Plantandmaterials,

(b) Lossofordamageto Equipment

(c) Lossofordamagesofproperty(expecttheWorks,Plant,Materialsand

Equipment) in connection with the Contract; and

(d) Personalinjuryor death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to

the Engineer for the Engineer’s approval before the Start Date. All such

insurance shall provide for compensation to be payable in the types and

proportions of currencies required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificatesrequired,

the Employer may affect the insurance which the Contractor should have

provided and recover the premiums the Employer has paid from payments

otherwise due to the Contractor or, if no payment is due, the payment of the

premiums shall be a debt due.

13.4 Alterations to the terms of insurance shall not be made without the approval

of the Engineer.

13.5 Bothpartiesshallcomplywithanyconditionsoftheinsurancepolicies.

14. SiteInvestigationReport

14.1 The Contractor in preparing the Bid shall rely on any site Investigationreports

referred to in the Contract Data, supplemented by any information available

15. QueriesabouttheContractdata

15.1 TheengineerwillclarifyqueriesontheContractData

16. ContractortoConstructtheWorks

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. TheWorkstobecompletedbytheIntendedCompletionDate

17.1 The Contractor may commence execution of the Works on the Start Date and

shall carry out the Works in accordance with the programme submitted bythe

Contractor, as updated with the approval of the Engineer, and complete them

by the Intended Completion date

18. ApprovalbytheEngineer

18.1 The Contractor shall submit Specifications and Drawings showing the

proposed Temporary works to the Engineer, who is to approve them if they

comply with the Specifications and drawings.

18.2 TheContractorshallberesponsiblefordesignoftemporaryworks.

18.3 The Engineer’s approval shall not alter the contractor responsibility fordesign

of the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the

Temporary works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary

or permanent work are subject to prior approval by the Engineer before their

19.1 TheContractorshallbe responsibleforthesafetyofallactivitiesontheSite.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to

notify the engineer of such discoveries and carry out the Engineer’s

instructions for dealing with them.

21. PossessionoftheSite

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the

Employer is deemed to have delayed the start of the relevant activities and

this will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is

not handed over to the Contractor, then contractor/ Employer may fore-close

the contract.Contractor/Employer has to foreclose the work within 30 days

after lapse of 25%-time limit and after 30 days foreclosure option will be

22. Accessto theSite

22.1 The Contractor shall allow the Engineer and any person authorized by the

Engineer access to the Site, to any place where work in connection with the

Contract is being carried out or is intended to be carried out and to any place

wherematerialsor plantsarebeingmanufactured/fabricated/ assembledfor the

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to

works which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’saccounts

and records relating to the performance of the Contractor and to have them

audited by auditors appointed by the Employer, if so required by the

24.1 If the Contractor is of the view that a decision taken by the Engineer was

either outside the authority given to the Engineer by the Contract or that the

decision was wrongly taken, the decision shall be referred to #

Superintending Engineer, R & B CIRCLE -2 RAJKOT Ingress Prevention Circle,

2/7 Jilla Seva Sadan No.2, Race Course Road, Rajkot-360001 (Higher

Authority)within 14 days of the notification of the Engineer's decision. If the

issue is not resolved, any party can refer

thematterforconciliationwithin15daysfromthedecisiongivenby the

#Superintending Engineer, R & B CIRCLE -2 RAJKOT Ingress Prevention

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with

the decision of the #Superintending Engineer,R & B CIRCLE -2,

Rajkotboth the parties have to refer to the Chief Engineer concern for

the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied

withthedecisionofthe#SuperintendingEngineer,R & B CIRCLE -2

Rajkotboththepartieshave to refer to the #Secretary, NWRWSK

Department, Government of Gujarat for the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer

the dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If

the Contractor fails to refer a claim / dispute to the Higher Authority within

14 days of the notification of the Engineer's decision, the Contractor shall not

be entitled to any additional payment/claim if he doesn’t follow the above

sequence in stipulated time and he should not stop the work.

25. ProcedureforDisputers

25.1 Thearbitrationshallbeconductedinaccordancewiththearbitration procedure

stated in the Special Conditions of Contract.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

27.1 Within the time stated in the Contract Data the Contractor shall submit to the

Engineer for approval a Programme showing the general methods,

arrangements orders, and timing for all the activities in the works along with

monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual

progress achieved on each activity and the effect of the progress achieved on

the timing of the remaining work including any changes to the sequence ofthe

27.3 The Contractor shall submit to the Engineer, for approval an updated

programme at intervals no longer than the period stated in the Contract data.

If the Contractor does not submit an updated programme within this period,

the Engineer may withhold the amount stated in the Contract data from the

next payment after the date on which the overdue programme has been

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to the

Engineer again at any time. A revised programme is to show the effect of

Variations and Compensations events.

28. ExtensionoftheIntendedCompletionDate

28.1 The Engineer shall extend the Intended Completion Date if a compensation

Event occurs or a Variation is issued which makes it impossible forcompletion

to be achieved by the Intended Completion Date without the Contractor

taking steps to accelerate the remaining work and which would cause the

Contractor to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking the Engineer for a

decision upon the effect of a compensation event or Variation and submitting

full supporting information. If the Contractor has failed to give early warning

of a delay or has failed to cooperate in dealing with a delay, the delay by this

failure shall not be considered in assessing the new Intended CompletionDate.

28.3 The Engineer shall within 14 days of receiving full justification from the

contractor for extension of Intended Completion Date refer to the Employer

his decision. Theemployershallinnotmorethan21dayscommunicatetothe

engineer the acceptance or otherwise of the Engineer’s decision. If the

employer fails to give his acceptance, the Engineer shall not grant the

extension and the contractor may refer the matter under Clause

30. DelaysOrderedbytheEngineer

30.1 The Engineermayinstruct the Contractorto delaythe start orprogress ofany

activity within the works.

31. ManagementMeetings

31.1 Either the Engineer or the Contractor may require the other to attend a

management meeting. The business of a management meeting shall be to

review the plans for remaining work and to deal with matters raised in

accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to

provide copies of his record to those attending the meeting and to the

Employer. The responsibility of the parties for actions to be taken is to be

decided by the Engineer either at the management meeting or after the

management meeting and stated in writing to all who attended the meeting.

32. EarlyWarning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific

likely future events or circumstances that may adversely affect the quality of

the work, increase the Contract price or delay the execution of works. The

Engineer may require the contractor to provide an estimate of the expected

effect of the future event or circumstance on the contract price and

completion date. The estimate is to be provided by the Contractor as soon as

reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering

proposals for how the effect of such an event or circumstance can be avoided

or reduced by anyone involved in the work and in carrying out any resulting

instruction of the Engineer.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

C. QUALITYCONTROL

#33. IdentifyingDefects/Defectliabilityperiod

33.1 : Defect liability period : The contractor shall be responsible to make good

andremedy at his own expense any defect which may develop or may be

noticedbefore the period mentioned hereunder from the certified date of

completion.The Engineer in charge shall give the contractor a notice in

writing about thedefects and the contractor shall make good the same within

15 days of receiptof the notice. In the case of failure on the part of the

contractor, the Engineer-in-charge may rectify or remove or re-execute the

work at the risk & cost ofthe contractor. The Engineer-in-charge shall be

entitled to appropriate thewhole or any part of the amount of security deposit

towards the expenses, ifany, Incurred by him in rectification, removal or re-

execution. The DefectsLiabilityperiodshallbe asunder….

(a) For all works costing up to Rs. 50,000 (amount put to tender), the period

shallbe3Months fromthe certifieddate ofcompletion.

(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount

puttender), the period shall be 12 (Twelve) months from the certified date

ofcompletionorone monsoon, whicheverislater.

(c) FormajorprojectscostingmorethanRs.1crore,theperiodshallbe36

Monthsfromthecertifieddateofcompletionwhichshouldincludethreemonsoons.

(d) For original building works the defect liability period will be 4 years or

elapseof 4 monsoon period following date of possession of building taken

over byuseragencyfollowingthecertifieddateofcompletion,whicheverislater.

For the purpose of deciding the monsoon period, the 30th September shall

betreatedasthe last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated

31/8/2009,PRCH/102013(2976)2759-N,Dated27/05/2013andCircularNo.

TNC/10/ 2016/Clause17A(Correction/(1)CDated12/05/2016]

33.2 FreemaintenanceguaranteeperiodforworksofRoad/Bridgeconstruction

(a) For resurfacing work of road free maintenance guarantee period one

yearfromthe date ofcompletion.

(b) In case of widening of the road/strengthening of the road/bridge,

thecontractor shall have to give four years free maintenance guarantee

fromthe certified date of completion. During this period the contractor

shallvisit the site every six months along with the concerned Section

Officer /Deputy Executive Engineer and will examine the work already

carried outin this contract like road work, jungle cutting, side shoulders,

side gutter,road furniture, patta etc. and will prepare Km. wise inspection

report dulysigned by all concerned and any defect observed shall be done

within 15days by the contractor at his risk and cost as per the direction of

Engineerincharge.Thecontractorneedstodovideographyofthesevisitsandre

quire to submit at the time of release of FMG. If B.T. the surface duringthe

maintenance period of 4 years is worn out then agency shall have

toprovide renewal coating as per tender item as directed by the Engineer-

in-charge.Theamountequivalentto5%ofeachrunningbillshallbewithheld

and will be released after the free maintenance guarantee period(i.e.

However, this amount shall be released against fixed deposit or

bankguarantee pledged in the name of Executive Engineer after

completioncertificateofworkisissued.

(1) Theflakinessandelongationindex(combined)forcoarseaggregatesunder no

circumstances shall exceed the allowable limit set forth in

therelevantclause forthematerialin question.

(2) 2% of the amount eligible for the payment of bituminous items shall

bewithheld till themiscellaneous items likeearthwork

inembankment/cuttingforsideshoulders,sidegutters,kilometer/indicator/

guardstones,sign boards etc.are completed in all respect by the

contractor.After completion of the miscellaneous items, the above said 2%

withheldamountshallbe released.

(Govt.ofGujarat'sG.R.No.:TNC-10-2013-3(Part-3)/C,Dtd.13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done

asper Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the

workcostingmore than Rs.5.00Crore.

(4) Settingupofadequatelaboratory&deploymentofqualityengineers.

Thecontractorshallhavetosetupthelaboratorywithadequateequipment.Tillt

hesettingupofadequatelaboratoryiscompleted&reported of this to the

engineer (subject to due verification by engineer’srepresentative) by

contractor in writing, Rs.2,00,000/- shall be

withheld.ThequalifiedqualityEngineershallbedeployedexclusivelyforthisco

ntractbythecontractors.IfqualityEngineerisnotdeployedbycontractor

within one month after the date of work order, the

amountequivalenttoRs.20,000permonthshallberecoveredtilltheactualdepl

oyment of quality engineer. The amount so recovered towards

thedeploymentofqualityengineers shallnot be refunded.

(5) AsphaltworkwillhavetobecrosscheckedasperG.R.No.:RGN/60/ 2006/35/C,

dtd.31/05/07before finalbillispaid.

(6) MaintenanceduringConstructionPeriod

During the Construction Period, the Contractor shall maintain, at his

ownrisk and cost, the existing lane(s) of the road so that the traffic

worthinessand safety thereof are at no time materially inferior as

theircondition10(ten)dayspriortothedateoftheAgreementandshallunderta

ke the necessary repair and maintenance works for this purpose;provided

that the Contractor may, at his cost, interrupt and divert the flowof traffic

if such interruption and diversion is necessary for the

efficientprogressofworksandconformstoGoodIndustryPractice;provided

further that such interruption and diversion shall be undertaken by

theContractor only with the prior written approval of the Executive

Engineerwhich approval shall not be unreasonably withheld. For the

avoidance ofdoubt, it is agreed that the Contractor shall at all times be

responsible forensuringsafe operationofthe road.

33.3 The Engineer shall check the Contractor’s work and notify the Contractor

ofany defects that are found. Such checking shall not affect the

Contractor’sresponsibilitiestheEngineermayinstructtheContractortosearchf

oraDefectand touncoverand testanywork thattheEngineer

considersmayhavea Defect.

34.1 If the engineer instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that

it does, the Contractor shall pay for the test and any samples. If there is no

defect the test shall be a Compensation Event.

34.2 #1.0% of the amount of work done for works upto Rs.10 Crore of estimate

cost should be deducted from R.A. Bill of the contractor for testing the quality

of material workmanship. Whereas got estimated cost of works more than

Rs.10 Crore, the charges for testing of quality of material workmanship shall

be deducted from R.A. bill of contractor as per actual charges. As per GoG

NWRWS & K Department’s circular no. PARCH/132023/401/MICELL Dated :

34.3 Agency has to establish testing laboratory on site for the various test to be

carried out in the work for this purpose agency shall construct a pukka

laboratory building with all facility on site at location specified by theengineer

35. Correctionof defects

35.1 The engineer shall give notice to the Contractor of any defects before the end

of the defects Liability Period, which begins at Completion and is defined in

the contract data. The Defects Liability Period shall be extended for as long as

Defects remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified

defect within the length of time specified by the Engineer’s notice.

36. UncorrectedDefects

36.1 If the Contractor has not corrected a defect within the time specified in the

Engineer’s notice, the Engineer will assess the cost of having the Defect

corrected, and the Contractor will pay this amount.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

37. BillofQuantities

37.1 ThebillofQuantitiesshallcontainitemsfortheconstructions, Installation, testing

and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is

paid for the quantity of the work done at the rate in the Bill of Quantities for

38. ChangeintheQuantities

38.1 The Engineer shall have power to make any alterations in or addition to the

original specifications,drawings, designs and instructions that may appear to

him to be necessary or advisable during the progress of the work and the

contractor shall be bound to carry out the work in accordance with any

instruction in this connection which may be given to him in writing signed by

the Engineer and such alteration shall not invalidate the contract and any

additional work which the contractor may be directed to do in the manner

above specified as part of the work shall be carried out by the contractor on

the same conditions in all respects on which he agreed to do the main work

and at the same rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the

tender by more than 130%, the contractor will be paid for the quantity in

excess of 130%, at the rate entered in the SOR of the year during which the

excess in quantity is first executed.

39.1 All Variations shall be included in updated programs produced by the

40. Paymentsfor Variations

40.1 If the additional or altered work includes any class of work for which no rate

is specified in this contract, then such class of work shall be carried out as

(i) At the rate derived from the item within the contract which is comparable to

the one involving additional or altered class of work; where there are more

than one comparable items, the item of the contract which is nearest in

comparison with regard to class or classes of the work involved shall be

selected and the decision of the Superintending Engineer as to the nearest

comparable item shall be final and binding on the contractor.

(ii)If the rate cannot be derived in accordance with (i) above, such class of works

shall be carried out at the rate entered in the Schedule of Rates of the division

for the year in which the tender was received, increased or decreased by the

percentage by which the tender amount is more or less as compared to the

amount arrived at the rates in the “Schedule of Rates” of the Division in the

year in which the tender was received. If the Schedule of rates of the Division

does not contain all the items, the percentage increase or decrease of the

tender shall be calculated considering such items which were included in the

“Scheduled Rates” of the division for the year and for materials consumed on

such item the rate to be charged would be the basic rate taken into accountfor

fixing the rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of

work shall be carried out at the rate decided by the competent authorities on

the basis of detailed rate analysis after hearing the contractor before a

Committee of two Superintending Engineers stationed at the same place or

the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule

of Rates” of the Division is ordered to be carried out before the rate is agreed

upon, then the contractorshall within seven days ofthe date ofreceipt byhim of

the order to carry out the work, inform the Engineer-in-charge of the rate,

which it is his intention to charge for such class of work and if the Engineer in

chargedoes not agree to this rates, he shall by notice in writing be at liberty to

cancel his order to carry out such class of work and arrange to carry it out in

such manner as he may consider it advisable, provided always that if the

contractor shall commence work or incur any expenditure in regard thereof

before the rates shall have been determined as lastly herein beforementioned,

then in such cases he shall only be entitled to be paid in respect of the work

carried out or expenditure incurred by him prior to thedate of the

determination of the rate as aforesaid according to such rate or rates as shall

be fixed by the Engineer-in-charge. In the event of the dispute, the decision of

the Superintending Engineer of the Circle shall be final.

Where, however, the work is to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by

the competent authority, the alternation above referred to shall be within the

scope of such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the

proportion that the increase in the cost occasioned by alterations bears to the

cost of the original work and the certificate of the Engineer-in-charge as to

such proportion shall be final and conclusive.

41. CashFlow Forecasts

41.1 When the program is updated, the contractor is to provide the engineer with

an updated cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the

estimated value of the work completed less the cumulative amount certified

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days

and certify the amount to be paid to the Contractor after taking in to account

any credit or debit for the month in question in respect of materials for the

worksintherelevantamountsandunder conditions set forthinsub-clause

32.3oftheContractData(securedAdvance).

42.3 ThevalueofworkexecutedshallbedeterminedbytheEngineer.

42.4 The value of work executed shall comprise the value of the quantities of the

items in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or

reduce the proportion of any item previously certified in any certificate in the

light of later information

43.1 Payments shall be adjusted for deductions for advance payments, retention,

other recoveries in terms of the contract and taxes at source, as applicable

under the law. The Employer shall pay the Contractor the amounts certifiedby

the Engineer within 28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract

to the Contractor will be made by the Employer. Hence, it is the responsibility

of the contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be

paid by the Employer and shall be deemed covered by other rates and prices

in the Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused by the

(a) TheEmployerdoesnotgiveaccessto a part oftheSitebythesite Possession

date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being

completed beyond the Intended Completion Date then Authority will approve

EOT with eligible contractual price escalation.

45.1 TheratesquotedbytheContractormustbeinclusiveofalltaxesprevailingon due

date of bid submission except GST. However, any subsequent changes in the

tax structure by Government after due date of bid submission will be

compensated (+/-) on availability or submission of actual documentation.

Contractor will have to intimate Engineer regarding changes occurred in the

tax structure after bid submission. If the contractor fails to provide such

information and if any financial obligation may arise due to change in tax

structure, same will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 AllpaymentshallbemadeinIndian Rupees.

47. PriceAdjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of

labour, materials, fuels and lubricants in accordance with the following

principles and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date

given in the contract data up to endofthe initial intendedcompletion date

or extensions granted by the Engineer and shall not apply to the work

carried out beyond the stipulated time for reasons attributable to the

(b) The price adjustment shall be determined during each month from the

formula given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the

amount of secured advance granted, if any, during the month less the

amount of secured advance recovered, if any during the month.It will

exclude value for works executed under variations for which price

adjustment will be worked separately based on the terms mutuallyagreed.

47.2 To the extent that full compensation for any rise or fall in costs to the

contractor is notcovered by the provisions of this or other clause in the

contract, the unit rates and prices included in the contract shall be deemed to

include amounts to cover the contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the

proportion stated in the Contract Data until Completion of the whole of the

48.2 On Completion of the whole of the Works half the total amount retained is

48.2 On Completion of the whole of the Works half the total amount retained is

repaidto the Contractorandhalfwhen the Defects LiabilityPeriodhas passed

and the Engineer has certified that all Defects notified by the Engineer to the

Contractor before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention

money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted by

the Employer under the provision of this clause, Employer shall consider the

said request of the Contractor provided that the refund hereunder shall be

made in tranches of not less than 1% (One Percent) of the Contract Price and

Contractor furnishes an irrevocable and unconditional Bank guarantee for an

equal amount substantially in the format of Bank Guarantee for Performance

Guarantee enclosed with SBD and valid up to 60 day beyond the scheduled /

extended Defects Liability Period. On completion of the whole works, the

contractor has however an option to submit a fresh irrevocable and

unconditional Bank Guarantee for an amount equal to 5% of

thetotalvalueofworkexecutedsubstantiallyintheformatofBankGuarantee

forPerformanceGuaranteeenclosedwithSBDandvalidupto60days beyond the

Defect Liability Period and yet refund the Retention Money Bank Guarantee

submitted for refund of Retention Money.

49. LiquidatedDamages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per

day stated in the Contract Data for each day that the Completion Date is later

than the Intended Completion Date (for the whole works or the milestone as

stated in the contract data). The total amount of liquidated damages shall not

stated in the contract data). The total amount of liquidated damages shall not

exceed the amount defined in the Contract Data. The Employer may deduct

liquidated damages from payment due to the Contractor. Payment of

liquidated damages does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have

been paid, the Engineer shall correct any overpayment of liquidated damages

by the Contractor by adjusting the next payment certificate. The Contractor

shall not be entitled for any interest on the over payment calculated from the

date of payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in

the tender, then the contractor shall pay to the employer the relevant sum

stated in the Contract Data as Liquidated damages for such default and not as

penalty for everyday or part of day which shall elapse between relevant time

for completion and the date stated in the taking over certificate of the wholeof

the works on the relevant section, subject to the limit stated in the contract

The employer may, without prejudice to any other method of recovery

deducttheamountofsuchdamagesfromanymoniesdueortobecomedueto

thecontractor.Thepaymentordeductionofsuchdamagesshallnotrelieve

the contractorfromhis obligation to complete the works on fromany otherof

his obligations and liabilities under the contract.

49.4 If, before the Time for Completionof the whole of the Works or, if applicable

any Section, a Taking Over Certificate has beenissued for any part of the

Works or of a Section, the liquidated damages for delay in completion of the

remainder of the Works orof that Section shall, for any period of delay after

the date stated in such Taking-Over-Certificate, and in the absence of

alternative provisions in the Contract, be reduced in the proportionwhich the

value of the part so certified bears to the value of the whole of the Works or

Section,as applicable. The provisions ofthis Sub-clause shallonlyapplyto the

rate of liquidated damages and shall not affect the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior to the

intendedCompletion Date prescribedin Contract Data the Employershall pay

to the contractor a sum stated in Contract Data as bonus for every completed

month but subjected to maximum amount as stated in Contract Data;

which shall elapse between the date of completion of all items of works as

stipulated in the contract, including variations ordered by the Engineer and

the time prescribed in Clause

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time

limit of the works is equal or more than 6 months. The bonus would be paidas

%ofTimeSaved %ofInitialContractPrice

entitled for Bonus

Lessthan 10% 0%

Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be

Recorded in writing) to the Contractor of the amounts stated in the Contract

Date by the date stated in the Contract Date, against provision by the

Contactor of an Unconditional Bank Guarantee in a form and by a bank

acceptable to the Employer in amounts and currencies equal to be at least

110% of the advance payment. The guarantee shall remain effective until the

advance payment has been repaid, but the amount of the guarantee shall be

progressively reduced by the amounts repaid by the Contractor. The

Mobilization advance would be deemed as interest bearing advance at an

interest rate of 10 % to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment,plant

and Mobilization expenses required specifically for execution of the Works.

The Contractor shall demonstrate that advance payment has been used in this

way by supplying copies of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount

from payments otherwise due to the Contractor, following the schedule of

completed percentages of the Works on a payment basis. No account shall be

taken of the advance payment or its repayment in assessing valuations of

work done, variations, price adjustments, Compensation Events, orLiquidated

52.1 The performance Security (including additional security for unbalanced bids)

shall be provided to the Employer no later than the date specified in theLetter

of Acceptance and shall be issued in an amount and form and by a bank or

surety acceptable tothe Employer, and denominated in Indian Rupees. The

performance Security shall be valid until a date 60 days from the date of

expiry of Defects Liability Period and the additional security for unbalanced

bids shall be valid until a date 28 days from the date of issue of the certificate

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be

remedied by the Contractor at the Contractor’s cost if the loss or damages

arises from the Contractor’s acts or omissions.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

E. FINISHINGTHE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion

of the works and the Engineer will do so upon deciding that the work is

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the

Engineer issuing a certificate of Completion.

57. FinalAccount

57.1 The Contractor shall supply to the Engineer a detailed final account of

thetotalamount that heContractorconsiderspayableasfullandfinalsettlement

of all claims under the Contract for items before the end of the Defects

Liability Period. The Engineer shall issue a Defect Liability Certificate and

certify any final payment that is due to the Contractor within 56 days of

receiving the Contractor's account if it is correct and complete. If it is not, the

Engineer shall issue within 56 days a schedule that states the scope of the

corrections or additions that are necessary. If the Final Account is still

unsatisfactory after it has been resubmitted, the Engineer shall decide on the

amount payable to the Contractor and issue a payment certificate, within

days of receiving the Contractor’s revised account.

57.2 Ifreversal in characteristic oftender(L1becomingL2)on account of excesses

and savings in final account is observed, the Engineer/Employer shall be at

liberty to restrict the final payment of BOQ items to the lowest amount

evaluated of the bids considering the final quantities and the rates quoted

including the rebates if any. Payment of variation items shall however be

made at the rates approved by the Employer, within 90 days from thephysical

completion of work.

58. OperatingandMaintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are

required, the Contractor shall supply them by the dates stated in the Contract

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates

statedintheContractdata, ortheydonotreceivetheEngineer’sapproval, the

Engineer shall withhold the amount stated in the Contract Data from

payments due to the Contractor.

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party

causes a fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the

1. The contractor stops work for 28 days when no stoppage of work isshown

on the current programme and the stoppage has not been authorized by

2. The Engineer instructs the Contractor to delay the progress of the Works

and the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct itwithin

a reasonable period of time determined by the Engineer;

6. TheContractordoesnotmaintainasecuritywhichis required;

7. The Contractor has delayed the completion of works by the number of

daysforwhichthemaximumamountofliquidateddamagescanbepaidas

defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt

or fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the

offering, giving, receiving or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract execution.

“Fraudulentpractice”meansamisrepresentationoffactsinordertoinfluence a

procurement process or the execution of a contract to the detriment of the

borrower, andincludes collusive practice amongBidders (prior to orafterbid

submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the Borrower of the benefits of free and open

59.3 When either party to the Contract gives notice of a breach of contract to the

Engineer for a cause other than those listed under Sub Clause 59.2 above, the

Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Paymentupon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by

the Contractor, the Engineer shall issue a Certificate for the value of the work

donelessadvancepaymentsreceiveduptothedateoftheissueofthe

certificate, less other recoveries due in terms of the contract, less taxes due to

deducted at source as per applicable law and less the percentage to apply to

the work not completed as indicated in the Contract data. Additional

Liquidated Damages shall not apply. If the total amount due to the Employer

Liquidated Damages shall not apply. If the total amount due to the Employer

exceeds any payment due to the Contractor the difference shall be a debt

payable to the Employer.

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a

certificate forthe value ofthe work done, the cost ofbalance material brought

by the contractor and available at site, the reasonable cost of removal of

equipment, repatriation of the Contractor’s personnel employed solely on the

works, and the Contractor’s cost of protecting and securing the Works andless

advance payment received up to the date of the certificate, less other

recoveries due in terms of the contract and less taxes due to deducted at

source as per applicable law.

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because

of a Contractor’s default.

62. Releasefrom Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event

entirely outside the control of either the Employer or the Contractor the

Engineer shall certify that the Contract has been frustrated. The Contractor

shall make the Site safe and stop work as quickly as possible after receiving

this certificate and shall be paid for all work carried out before receiving itand

for any work carried out afterwards to which commitment was made.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

F. SPECIALCONDITIONSOF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make

his own arrangements for the engagement of all staff and labour, local or

other, and for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the

Engineer a return in detail, in such form and at such intervals as the Engineer

may prescribe, showing the staff and the numbers of the several classes of

labour from time to time employed by the Contractor on the site and such

other information as the Engineer may require.

64. COMPLIANCEWITHLABOURREGULATIONS

During continuance of the contact, the Contractor and his sub-

contractor shall abide at all times by all existing labour enactments and rules

madethereunder, regulations,notificationandbyelawsoftheStateorcentral

Government orlocal authority and any other labour law (including rules),

regulations, bye laws that may be passed or notifications that may be issued

under any labour law in future either by the State or the Central Government

or the local authority. Salient features of some of the major labour laws that

are applicable to the construction industry are given below. The Contractor

shall keep the Employer indemnified in case any action is taken against the

Employer by the competent authority on account of contravention of any of

the provisions of any Act or rules made thereunder, regulations or

notifications including amendments. If the Employer is caused to pay or

reimburse, such amounts as may be necessary to cause or observe, or for

observance of the provisions stipulated in the notifications/bye

laws/Acts/Rules/regulations including amendments, if any, on the part of the

Contractor, the Engineer/employer shall have the right to deduct any money

due to the Contractor including his amount of performance security. The

Employer/Engineer shall also have the right to recover from the Contractor

any sum required or estimated to be required for making good the loss or

damage suffered by the Employer.

TheemployeesoftheContractorandtheSub-Contractorinnocaseshallbe

treated as the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923:- The Act provides for compensation incase

of injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972:- Gratuity is payableto an employee under the

Act on satisfaction of certain conditions on separation if an employee has

completed 5 years service or more on death, the rate of 15 days wages for every

completed year of service. The Act is applicable to all establishments employing

10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:-The Act Provides for

monthly contributions by the employerplus workers @ 10% or 8.33% The

benefits payable under the Act are :

1. Pensionorfamilypensiononretirementordeath,asthecasemaybe.

2. Depositlinkedinsuranceonthedeathinharnessoftheworker.

3. PaymentofP.F.accumulationonretirement/deathetc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other

benefits to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970: The Act provides for

certainwelfaremeasurestobeprovidedbytheContractortocontract labourand in

case the Contractor fails to provide, the same are required to be provided, by the

Principal Employer by Law. The principal Employer is required to take Certificate

of Registration and the Contractor is required to take license from the designated

Officer. The Act is applicable to the establishments or Contractor of Principal

Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :-The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if

the employment is a scheduled employment. Construction of Building, Roads,

Runways are scheduled employment.

G) Payments of wages Act 1936:-It lays down as to bywhat date the wages are to

be paid, when it will be paid and what deductions can be made from the wagesof

H) Equal remunerations Act 1979 :- The Actprovides for payment of equal wages

for work of equal nature to Male and Female workers and for not making

discrimination against female employees in the matter of transfer, training and

promotions etc.

I) Payments of Bonus Act 1965:- The Actis applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual

bonus subject to a minimum of 8.33% of wages and maximum of 20 % of wages

to employees drawing Rs. 3500/- per month or less. The bonus to be paid to

employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be

worked out bytakingwagesasRs.2500/-permonth only. The Actdoesnotapply to

certain establishments. The newly set-up establishments are exempted for five years in

certain circumstances. Some of the State Governments have reduced the employment

size from 20 to 10 for the purpose of applicability of this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and

procedure for resolutions of Industrial disputes, in what situations a strike or

lock-out becomes illegal and what are the requirements for laying off or

retrenching the employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by

some of the State and Central Government to 50). The Act provides for laying

down rules governing the conditions of employment by the Employer onmatters

provided in the Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:-The Act lays the procedure for registration of trade

unions of workmen and employers. The Trade Unions registered under the Act

have given certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition &Regulation Act 1986 :-The Act prohibits

employment of children below 14 years of age in certain occupations and

process and provides for regulation of employment of children in all other

occupationsand processes. Employment ofChildlabourisprohibitedinBuilding

and Construction Industry.

N) Inter – State Migrant workmen’s (Regulation of Employment &

Conditionsof service) Act 1979:-TheAct is applicable to an establishment

whichemploys 5 or more inter-statemigrant workmen through an intermediary

(who has recruited workmen in one state for employment in the establishment

situated in another state).The inter-state migrant workmen, is an establishment

thisActbecomesapplicable,arerequiredtobeprovidedcertainfacilitiessuchas

housing, medical aid, traveling expenses from home upto the establishment and

O) The Building and Other Construction workers(Regulation of

employmentand Conditions of Service) Act 1996 and the Cess Act of 1996: -

All the establishments who carry on any building or other constructions work

and employ 10 or more workers are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of

thecostofconstructionasmaybemodifiedbythegovernment. TheEmployerof the

establishment is required to provide safety measures at the Building or

construction work and other welfare measures, such as canteens, First Aid

facilities, Ambulance, Housing accommodations for workers near the workplace

etc. The Employer to whom the Act applies has to obtain a registrationcertificate

from the Registering Officers appointed by the Government.

P) Factories Act 1948 :-The Act lays down the procedure for approval of plans

before setting up a factory, health and safety provisions, welfare provisions,

working hours, annual earned leave and rendering information regarding

accidents or dangerous occurrences to designated authorities. It is applicable to

premises employing 10 persons or more with aid of power or 20 or more

persons without the aid of power engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the contractor

and shall not be reimbursed by the Employer.

R) Following Pollution Control Acts and amendments made thereoffrom time

to time shall be applicable.

1. Water(PreservationandcontrolofPollution)Act,1974

2. Air(PreventionandControlofPollutionAct1981

3. Environmental(Protection)Act1986

The contractor must commit to adopting Environmentalmanagement plan

for best energy use, waste management, the reduction of pollution as in EMS

(Environmental Management system) ISO-14001-

65. ARBITRATION(GCCClause-24)

Theprocedureforarbitrationwillbeasfollows:-

24.2 Ifthe Contractoris ofthe viewthata decisiontaken bythe Engineer was either

outside the authoritygiven to the Engineerbythe Contract orthat the decision

was wrongly taken, the decision shall be referred to #Superintending

Engineer,R & B CIRCLE -2 RAJKOT Ingress Prevention Circle-Rajkot(Higher

Authority) within 14 days of the notification of the Engineer's decision. If the

issue is not resolved, any party can refer the matter forconciliation within

days fromthe decision given bythe #Superintending Engineer, R & B CIRCLE -2

RAJKOT Ingress Prevention Circle-Rajkot

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decisionofthe#SuperintendingEngineer, R & B CIRCLE -2 RAJKOT Ingress

Prevention Circle-Rajkotboththepartieshavetoreferto the #Chief

Engineer-Central Gujarat concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfiedwith

the decision of the Superintending Engineer, R & B CIRCLE -2 RAJKOT

Ingress Prevention Circle-Rajkotboth parties have to refer to the

#Secretary, NWRWS Department, Government of Gujarat for the

conciliation process.

If the dispute is not resolved through the conciliation process,

contractormayreferthedisputetoGujaratPublicWorksContractDispute

Arbitration Tribunal. Ifthe Contractorfails to refera claim/ dispute tothe

Higher Authority within 14 days of the notification of the Engineer's

decision, the Contractor shall not be entitled to any additional

payment/claim if he doesn’t follow the above sequence in stipulated time.

However, during such period, he would not stop the work in any case.

-::: SPACIAL CONDITION :::-

1) For Wall Painting (two coats) with plastic emulsion paint of approved brand and

manufacture on undecorated wall surface to give an even shade including throughly brushing

the surface free from mortar droppings and other foreign matter and sand papered smooth.

Deposit of 10% of total amount of this item shall be kept withheld for a period of the three year

Deposit of 10% of total amount of this item shall be kept withheld for a period of the three year

(at list passing of three monsoon after execution). A guarantee bond shall be given in written

on stamp paper for guarantee of work. Any dampness found in the work shall be repaired

without any extra cost. 50% of deposit shall be released after one monsoon passed and 50%

deposit willbe released after Three Year.

2) For Finishing wall with weather proof exterior emulsion paint on wall surface (two coats) to

give an required shape even shade after thoroughly brushing the surface to remove all dirt, and

remains of loose powdered materials.etc complete. Deposit of 10% of total amount of this item

remains of loose powdered materials.etc complete. Deposit of 10% of total amount of this item

shall be kept withheld for a period of the three year (at list passing of three monsoon after

execution). A guarantee bond shall be given in written on stamp paper for guarantee of work.

Any dampness found in the work shall be repaired without any extra cost. 50% of deposit shall

be released after one monsoon passed and 50% deposit will be released after Three Year.

3) For Providing and laying Broken Chine Mosaic Flooring For Terrace using 12 mm to 20 mm

broken pieces of glazed tiles to be laid over cement mortar 1:3 to plain or slope and to be

tempered to bring mortar creme out upto surface using white cement including rounding off

junctions and extending them upto 15 cmalong the wall, clearing with water and oxalic acid etc.

as directed. Deposit of 10% of total amount of this item shall be kept withheld for a period of

as directed. Deposit of 10% of total amount of this item shall be kept withheld for a period of

the one year (at list passing of one monsoon after execution). A guarantee bond shall be given

in written on stamp paper for guarantee of work. Any dampness found in the work shall be

repaired without any extra cost. 50% of deposit shall be released after one monsoon passed

and 50% deposit will be released after Five Year. If any leakage of water or dampness

observed in terrace slab + water proofing treatment during three years of completion of that

work which shall be get repaired or redone by the agency. If not the same shall be get repair or

redone by the Engineer in charge from the amount with held from the running bill same is of

10% of water proofing cost and will be released in replacement of bond guaranteed.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

ClauseReferenceWith

respect To section

Itemmarked“N/A”donot applytothis Contract.

1. TheEmployersis [CL.1.1]

Executive Engineer

Address:(PANCHAYAT) R & B DIVISION, PORBANDAR

NameofauthorizedRepresentative(willbeintimated later)

2. TheEngineeris

Executive Engineer

NameofAuthorizedRepresentative:Executive Engineer,

(PANCHAYAT) R & B DIVISION, PORBANDAR

3. TheDefectsLiabilityPeriodis1 Year from the certified date of [CL.1.1&33]

completion or Three Monsoon Whichever is later.

4. The Start Date shall be from the 1stday from the date of issue of [CL.1.1]

the Notice to proceed with the work.

5. TheIntendedCompletionDateforthewholeoftheworksis [CL.1.1,17&2]

6Monthsafterstartofworkwiththefollowing milestones:

Milestone dates: [CL.2.2& 49.1]

PhysicalworkstobecompletedPeriodfromthestartdateMile

stone 1 i.e. 10%18days.

Milestone2i.e. 40%72days.

Milestone3i.e. 80%144days.

Milestone4i.e. 100%180days.

7. ThenameandidentificationnumberoftheContractis: [CL.1.1]

8. Theworksconsistof Furniture And Interior Work To Jilla Panchayat [CL.1.1]

Building At Porbandar. Taluka And Dist. Porbandar.

worksshall,interalia,includethefollowing,as Specified or as directed:

Siteclearance;setting–

outandlayout;wideningofexistingcarriagewayandstrengtheningincludin

gcambercorrections;construction of new road/ Parallel service road;

bituminous pavementsremodeling/construction of Junctions,

intersections, bus bays, lay-bays;supplying and placing of drainage

Channels, flumes, guard posts

andguardotherrelateditems;construction/extensionofcrossdrainagewor

ks, bridge, approaches and other related stones; protective

worksforroads/bridge;allaspectsofqualityassuranceofvariouscomponen

ts of the works; rectification of The defects in the completedworks

during the DefectsLiability Period; submission of “As- built’’drawings

and any other related documents; and other item of work

asmayberequiredtobecarriedoutforcompletingtheworkin

accordance with the drawings and the provisions of the contract and

toensuresafety.

(B) Concrete CD Works

Site clearance; setting – out and layout; carry out required excavation as

suggested by Engineer also to carry out leveling PCC work, foundation

concrete, reinforcement, headwalls, pipe trenches, parapet, pipe cradle,

etc. along with laying NP3 900mm dia pipe for cross drainage along with

necessary backfilling as and where directed by the Engineer as per

approved drawings provided by Engineer all as per item specifications all

aspects of quality assurance of various components of the works;

rectification of The defects in the completed works during the Defects

Liability Period; submission of “As- built’’ drawings and any other related

documents; and other item of work as may be required to be carried out

for completing the work in accordance with the drawings and the

provisions of the contract and to ensure safety.

(C) OtherItems [CL.1.1]

AnyOtherItemsasrequiredtofulfillallcontractualobligationsaspertheBid

10. ThefollowingdocumentsalsoformpartoftheContract: [CL.2.3(9)]

Asper Clause2-3

11. ThelawwhichappliestotheContractisthelawofUnionofIndia [CL.3.1]

12. ThelanguageoftheContractdocumentsisEnglish [CL.3.1]

13. Limitofsubcontracting25%oftheInitialContract Price [CL.7.1]

14. TheScheduleofOtherContractors [CL.8]

15. TheScheduleofKeyPersonnel AsperAnnex–IItoSectionI [CL.9]

16. The minimum insurance cover for physical property, injury and death [CL13]

is Rs. 5 lakhs per occurrence with the number of occurrences limitedto

four. After each occurrence, the contractor will pay an additional

premium necessary to make insurance valid for four occurrences

17. SiteInvestigationreport [CL.14]

18. TheSitePossessiondatesshallbe 1st day of the contract period [CL.21]

19. The period for submission of program for approval of the engineer [CL.27.1]

shall be 21 days from the issue of Letter of Acceptance.

20. Theperiodbetweenprogramupdateswillbe 45days. [CL.27.3]

21. Theamounttobewithheldforlatesubmissionof an updated program [CL.27.3]

shall be Rs1lakhs

22. ThefollowingeventsshallalsobeCompensation Events

Substantiallyadversegroundconditionsencounteredduringthe course of

execution of work not provided for in the bidding document.

(i) Removalofundergroundutilitiesdetectedsubsequently

(ii) Significant changes in classification of soil requiring

additionalmobilizationbythecontractor,e.g.ordinarysoil to

rock excavation,

(iii) Removalofunsuitablemateriallikemarsh,debrisdumps,

etc. not caused by the contractor.

Artesian conditions

(v)Seepage,erosion landslide

Rivertrainingrequiringprotectionof permanent work

Presenceofhistorical,archeologicalorreligiousstructures,

monuments interfering with the works

(viii) Restrictionofaccesstogroundimposedbycivil,judicial,or

Militaryauthority

23. ThecurrencyoftheContractisIndian Rupees [CL.46]

24. Theformula (e)foradjustment ofpricesareasunder: [CL.47]

 If any of the commodities like Cement, Steel or Bitumen are not

found applicable in a work, the weight component of that

commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as

indicated in SBD for the purpose of Price Adjustment} shall be

clubbed with the weight component of ‘Other Material’ (Pm), such

that the gross % weight of the components shall remain as 100% .

R=valueofworkasdefinedinClause47.1of Conditionsof Contract

Adjustmentforlabourcomponent

(i) Priceadjustmentforincreaseordecreaseinthecostdueto labour

shall be paid in accordance with the following formula:

VL= 0.85x(Pl/100)xRx(Li–L0)/L0

VL =Increaseordecreaseinthecostofworkduringthe month under

consideration due to changes in rates for local labour

L0=The consumer price index for industrial workers for the

State on 28 days preceding the scheduled date ofopening

of technicalBids as published by Labour Bureau,

Ministry ofLabour, Government of India

Li=The consumer price index for industrial workers for the

State forthe monthunderconsideration aspublishedby

the Labour Bureau, Ministry of Labour, Government of

Pl = Percentageoflaborcomponentofthe work.

Adjustmentforcement component.

(ii) Pricesadjustmentforincreaseordecreaseinthecostof cement

procured by the contractor

Vc=0.85x(Pc/100)xRx(Ci–C0)/C0

Vc=Increase or decrease in the cost of work during the

month under consideration due to changes in rates

C0 =The allIndia wholesale price index for Ordinary Portland

Cementon 28 dayspreceding the scheduled date

ofopening of technical bid as

publishedbytheOfficeoftheEconomicAdviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Ci=The all India average wholesale price index for Ordinary

Portland Cement for the month under consideration as

published by Office of the Economic Adviser,Department

for Promotion of Industry and Internal Trade, Ministry

of Commerce & Industry.

Pc=Percentageofcementcomponentofthework

Adjustmentforsteel component

(iii) Priceadjustmentforincreaseordecreaseinthecostofsteelprocuredbythe

contractor shall be paid in accordance with the following formula

Vs=Increase or decrease in the cost of work during the month under

consideration due to changes in the rates for steel

So=TheallIndiawholesalepriceindexforsteel(MildSteel-LongProducts Rebars) on

days preceding the date of opening of Bids as published by the Office of the

Economic Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Si=The all India average wholesale price index for steel (Mild Steel - Long

Products Rebars) for the month under consideration as published byOffice

of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Ps=Percentageofsteelcomponentofthework

Note:Fortheapplicationofthisclause,theindexofMildSteel-Long

productsRebarshasbeenchosentorepresentthesteel group.

Adjustmentsofbitumencomponent

(iv) Priceadjustmentforincreaseinthecostofbitumenshallbepaidin

accordance with the following formula

Vb=Increaseordecreaseinthecostofworkduringthemonthunder

consideration due tochangesin rates for bitumen.

Bo= The official retail price of bitumen at the IOC depot at the nearest

centre on the day 28 days prior to the scheduled date ofopening of

Bi=The official retail price of bitumen of IOC depot at the nearest

centre for the 15thday of the month under consideration.

Pb=Percentageofbitumencomponentofthework

AdjustmentofPOL(fuelandlubricant)component

(v) Price adjustment for increase or decrease in cost of POL (fuel and

lubricant) shall be paid in accordance with the following formula

Vf=0.85x(Pf/100)xRx(Fi–F0)/F0

Vf=Increaseordecreaseinthecostofworkduringthemonthunder

consideration due to changes in ratesfor fuel and lubricants.

Fo=The official retail price of High Speed Diesel (HSD) at the existing

consumer pumps of IOC at the nearest centre on the day 28 prior tothe

date of opening of Bids.

Fi=The official retail price of HSD at the existing consumer pumps of

IOC at the nearest centre for the 15thdayof the month of the under

Pf=Percentageoffuel andlubricants component ofthework

Note: For the application of this clause, the price of High-Speed diesel Oil has

been chosen to represent the fuel and lubricants group.

AdjustmentforConstructionMachinery

(vi) Price adjustment for increase or decrease in the cost of plant and

Machinery spare procured by the Contractor shall be paid in

accordance with the following formula

Vp=0.85x(Pp/100) xRx(Pi–P0)/P0

Vp=Increaseordecreaseinthecostofworkduringthemonthunder

considerationduetochangesinratesforplantand machinery spares

P0= The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pi= The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pp=Percentageofplantand machinery spares componentofthework.

Note:Fortheapplicationofthisclause,indexofHeavyMachineryandparts has

been chosen to represent the Plant and Machinery Spares group

AdjustmentofothermaterialsComponent

(vii) Price adjustment for increase or decrease in cost of local materials

other than cement, steel, bitumen and POL procured by the contractor

shall be paid in accordance with the following formula

Vm=Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than

cement, steel, bitumen and POL.

M0= The All Indian wholesale price index (all commodities) on 28 days

preceding the scheduled date of opening of technical Bids, as published

by the Office of the Economic Adviser, Department for Promotion

of Industry and Internal Trade, Ministry of Commerce & Industry.

Mi=The AllIndia wholesale price index (all commodities) for the month

under consideration as published by the Office of the Economic

Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Pm=Percentageoflocalmaterialcomponents(otherthancement, steel,

bitumen and POL) of the work.

Thefollowingpercentagewillgovernthepriceadjustmentforthe entire

1. Labour–Pl21.64%

2. Cement – Pc0.28%

3. Steel - Ps0.00%

4. Bitumen –Pb 0.00%

5. POL –Pf0.19%

6. Plant & Machinery Spares Pp14.42%

7. Other Materials –Pm63.47%

25. Theproportionofpaymentsretained(retentionmoney)shallbe6%{CL.48} from

each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49}

delayincompletionofworks (1/2000)thoftheInitialcontract

price, rounded off to the nearest

Thousand, per day. For sectional

Completion (wherever specified In

item5ofContractdata)(1/2000)thof

initial contract price for #5 km

Section, rounded off to the nearest

thousand per day.

27. Maximumlimitofliquidateddamages 10percentoftheInitial {CL. 49}

Fordelayincompletionwork ContractPriceroundedoffto

Thenearestthousand

28. AmountofBonusforearlycompletion Amountofbonusforearly

Completionofworkshallbegiven as

per CL.50 of Section-3

29. Maximum limit of bonus for early 5percentoftheContract{CL.50}

Completion of work Price

30. Theamountoftheadvancepaymentare:{CL. 51&52}

#Nature of Advances Amount(Rs.)Conditionsto

i Mobilization10% of the contract Onsubmissionofunconditional

Price Bank Guarantee. (to be drawn

before the end of 20% of the

contract period). The contractor

may furnish four bank

guarantees of 2.5 % of each valid

for the full period.

ii Equipment 90%fornewand50%of After equipment is brought to

depreciated valueforold site (provided the Engineer is

equipment.Total amount satisfied That the equipment is

equipment.Total amount satisfied That the equipment is

willbesubjectto a required for performance of the

maximum of5%of the contract) and on submission of

Contract Price unconditional Bank Guarantee

for amount of advance.

iii Secured Deleted

(TheadvancepaymentwillbepaidtotheContractornolaterthan28daysafter fulfillment of

the above conditions).

31. Repaymentofadvancepaymentformobilizationandequipment{CL.51.3}

The advance loan shall be repaid with percentage deduction from the interim

payments certified by the Engineer under the Contract. Deduction shall

commenceinthenextInterimPaymentCertificatefollowingthatinwhichthetotal of

all such payments to the Contractor has reached not less than 20 percent of the

Contract Price or 6 (six) months from the date of payment of first installment of

advance, whichever period concludes earlier, and shall be made at the rate of

percent (collectively for both Mobilization Advance andEquipment

Advance)of the amounts of all Interim Payment Certificate until such time as the

loan has been repaid, always provided that the loan shallbe

completelyrepaidpriortotheexpiryoftheoriginaltimeforcompleteonpursuant to

33. The securitiesshallbeforthefollowingminimumamountsequivalent{CL.52} As a

percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs. 0/-(to be decided

after evaluation of the bid) as additional security in terms of ITB Clause

The standard form of Performance security acceptable to the Employer shall be

an unconditional Bank Guarantee of the type as presented in Section 8 of the

Bidding Documents.

34. TheScheduleofOperatingandmaintenanceManuals…..N/A. {CL. 58}

35. The date by which “as– built” drawings (in scale as directed) in 2 sets{CL. 58} are

required within 28 days of the issue of certificate of completion of the whole or

section of the work, as the case may be.

36. The amount to be withheld for failing to supply “as built” drawings {CL. 58}

bythe Date required is Rs.50,000/-

37. The following events shall also be fundamentals breach of contract: { CL.59.2}

“TheContractor has contravened Sub- clause 7.1 and Clause 9 of GCC”

38. Thepercentagetoapplythevalueoftheworknotcompletedrepresenting{Cl60} the

Employer’s additional cost for completing the Works shall be 20 per cent.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

TECHNICALSPECIFICATION

STANDARD GENERAL TECHNICAL

STANDARD GENERAL TECHNICAL SPECIFICATIONS

1.1 All the items occurring in the work and as found necessary during actual execution

shall be carried out in workman like manner as per specifications below and as

per written orders of the Engineer-in-charge.

1.2 A work order book as prescribed by the Engineer-in-charge shall be maintained

on the site of work and the contractor shall carryout field compliance properly.

1.3 The contractor shall engage authorized representative who shall be responsible

and competent for managing the work. He shall take orders from the Engineer-in-

charge and shall be responsible for carrying out the same

1.4 Quantities specified in the tender may vary at the time of actual execution and the

contractor shall have not to claim for compensation on account such variation.

1.5 No trees shall be cut without permission of Engineer-in-charge.

1.6 Diversion for roads if necessary shall be provided and maintained during the

currency of the contract without any extra cost to the Department.

1.7 The work shall be executed strictly in accordance with plans & specifications. Only

the best materials and sound construction shall be executed in a through

workman like manner.

1.8 The drawing prepared and trial pits taken are for general guidance and indication

and changes either minor or major are likely to take place. No claim for extra

payment shall be made by the contractor for such changes.

1.9 The quantities in the schedule are only estimate quantities and during execution

they may increase or decrease. Any claim put forward for this variation in quantity

shall not be entertained.

1.10 The rejected materials shall be removed from the site within 24 hours. If they are

not removed within this period, the same will be removed at the contractor's risk

and cost by the Department.

1.11 The work is an important work and this fact shall be constantly borne in mind by

the contractors and his workers. Works not specified above shall be carried out

according to P.W.D. Hand Book or according to instructions of the Executive

1.12 The work require constant attention for line, levels and workmanship and hence

the contractor shall have to keep the experienced technical staff on the work. The

contractor has to supply the necessary materials and labour for the line and levels

work at his own cost.

1.13 The contractor unless otherwise specified and providing in the contract shall pay

all duties, tolls, quarry fees, royalties and taxes on all materials and articles they

may use. The rate quoted by the contractor shall be considered inclusive of all

such duties, fees, royalties, taxes etc.

1.14 In the specification “as directed / approved” shall be taken to mean “as directed /

approved “by the Engineer - in - Charge.

1.15 Wherever a reference to any India Standard appear in the specifications, it shall be

taken to mean as reference to the latest edition of the same in force on date of

1.16 In “Mode of Measurement " in the specifications, wherever a dispute arises in the

absence of specification of a particular point or aspect, the provision on these

particular points or aspect in the relevant Indian Standard shall be referred to.

1.17 All measurement and computations, unless otherwise specified, shall be carried

out nearest to the following limits:-

Length, Width and Depth (Height) 0.01 Meter

Areas 0.01 Sq. Mt.

Cubic Contents (Except Wood) 0.01 Cumt.

Cubic Contents (Wood Work) 0.001 Cumt

In recording dimensions of work in measurement book the sequence of length,

width and height (depth) or thickness shall be followed.

1.18 The distance with constitutes lead shall be determined along the shortest practical

route and not necessarily the rout actually taken. The decision of the Engineer - in

- Charge in this regard shall be taken as final.

1.19 Where no lead is specified, it shall mean “all leads ".

1.20 Lift shall be measured as per current practice for relevant item under direction or

decision by Engineer-in-charge.

1.21 Definite particulars covered in the items of work, through not mentioned or

include in it, specifications shall be deemed to be included therein.

1.22 Reference to specifications of materials as made in the detailed specification of the

items of work is in the form of a designation containing the number of the

specification of the material and prefix "M" i.e. “M-1 “etc.

1.23 Approval to the samples of various materials given by the Engineer-in-charge shall

not absolve the contractor from the responsibility of replacing defective material

brought on site or materials used in the work found defective at a later date. The

contractor shall have no claim to any payment or compensation whatsoever on

account of any such materials being rejected by the Engineer - in - Charge

1.24 The contract rate of the item of work shall be for the work completed in all

1.25 No collections of materials shall be made before it is got approved from the

Engineer - in - charge.

1.26 Collection of approved materials shall be done at site of work in a systematic

manner. Materials shall be stored in such a manner as to prevent damage,

deterioration or intrusion of foreign matter and to ensure the preservation of their

quality and fitness for the work.

1.27 Materials if and when rejected by the Engineer-in-charge, shall be immediately

removed from the site of work.

1.28 No materials shall be stored prior to, during and after execution of a structure in

such a way as to cause or lead to damage or overloading of various components of

1.29 All works shall be carried out in a workman like manner as per the best technique

for the particular item.

1.30 All tools, templates, machinery and equipment for correct execution of the work as

well as for check line, levels, alignment of the works during execution shall be kept

in sufficient number and in good working condition on the site of work.

1.31 The contractors shall be responsible for observing the rules and regulations

imposed under the “Mine and Minerals Act “and such other laws and rules

prescribed by Govt. from time to time.

1.32 All necessary safety measures and precaution (including these laid down in the

various relevant Indian Standards) shall be taken to ensure the safety of men,

materials and machinery on the works and also of the work itself.

1.33 Approval to any of the executed item for the work does not in any way relieved the

contractor of his responsibility for the correctness, soundness, strength of the

structure as per the drawings and the specifications.

1.34 Payments of different items will be made accordingly to percentage completion of

individual item in comparison of detailed technical specification of the item.100 %

of full payment will be made only after it’s completed in all aspects as per

specification & all the laboratory tests are satisfied.

1.35 All the testing charges for testing of material and all other tests required during

the execution of work except the tests carried out in field laboratory set at the site

of work shall be borne by contractor without any extra cost. The testing charge

shall be initially paid by Government and the same shall be recovered from

RA/Final bill of the contractor.

1.36 All the materials, labours and other facilities required for testing shall be brought

and arranged by the contractor without any extra payment.

1.37 All the materials, cubes, instruments shall be transported at field laboratory, Govt.

lab., Govt. approved lab or any other laboratory as per instruction of Engineer in

charge by contractor within time limit without any extra charge.

1.38 Facilities for field laboratory and instruments such as tin shed, curing tanks of

required size, cube moulds of required size and other instruments as per

instruction of Engineer in charge shall be provided by contractor without any

extra payment. Water required for filling curing tanks shall be provided by

contractor without any extra cost

1.39 Frequency of testing for material & work under execution either at field lab. Or

any other laboratory shall be as per CHAPTER-II (SPECIFICATION OF PRINCIPAL

1.40 The test if Engineer in charge suggest to carried out for the material & execution of

work not mentioned in CHAPTER-II (SPECIFICATION OF PRINCIPAL

MATERIAL)Then also testing charges shall be borne by the contractor and all

facilities, materials and transportation regarding this test shall be provided by

contractor without any extra cost.

1.41 Acceptance criteria of the test results of the materials shall be as per CHAPTER-II

(SPECIFICATION OF PRINCIPAL MATERIAL) Acceptance criteria of the test results

which are not given in CHAPTER-II (SPECIFICATION OF PRINCIPAL MATERIAL)

Shall be laid down in standard specification or in general specification or in item

wise detailed specification or as per relevant I.S. code.

1.42 Testing of material as well as other tests required during execution of work shall

be carried out at field lab. Or GERI lab. Or Govt. lab. Or Govt. approved lab. Or

Engineering & polytechnic colleges in Gujarat where facility of testing are

available as per I.S. rules and regulation and the results given by them shall be

considered correct and authentic.

1.43 All the materials required to execute the item shall be procured, carted, loaded,

unloaded the same to the site of work by contractor at his own cost except the

materials quoted in Schedule - A.

1.44 In case of any discrepancy/dispute the latest edition of Indian Standard shall be

followed and shall be binding to the contractor.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

SPECIFICATIONS OF PRINCIPAL

SPECIFICATION OF PRINCIPAL MATERAILS

The following specifications are only for the principal materials of construction which are included

in the details specifications of items and indicated the requirements of qualities of materials. They

are given as guide and neither includes all the materials of construction nor exhibits all their

desirable qualities. This should be supplemented by detailed specifications as per relevant IS Code

unless otherwise not mentioned. The rate of all items are inclusive of all materials inclusive of all

lifts and leads for the material unless otherwise specified in detailed specifications.

The water to be used shall be potable water, clean & free from objectionable

quantities of silt, organic matters alkali, salts and other injurious materials and shall

be as per I,S. 456:2000. Water sample shall be tested in Government or Government

approved laboratories, once before starting of work and than starting of new

working season. Permissible limit for some of the important parameters are as

Sr. No TEST PERMISSIBLE LIMIT AS PER IS-456-2000

1 Organic solids 200 mg. per litres (max.)

2 Inorganic solids 3000 mg. per litres (max.)

3 Sulplates (as So2) 400 mg. per litres (max)

4 Chorides (as CI) 2000 mg./lit. for PCC. And 500 mg. lit. for RCC

5 Suspended Matter 2000 mg. per litres (max.)

6 Ph Value Not less than

Cement shall be ORDINARY PORTLAND CEMENT (OPC) of grade 53 only confirming

to IS-12269 or PORTLAND POZZOLANA CEMENT (PPC) of grade 53 only confirming

to IS-1489 (part-1) and (part-2) The cement used shall be any of the above and the

type selected should be appropriate for the intended use. Portland Pozzolana Cement

(PPC) shall be used only under separate authorization by engineer-in-charge and

wherever so permitted.

The contractor shall have to make his own arrangement to procure the cement

bearing I.S.I. mark directly from the major cement manufacturing plants having

installed capacity of one LACES tonnes per annum or its authorized dealers only. The

contractor shall arrange to cart, load, and unload the same to the site of work at his

own cost. The cement brought to site shall be tested in government or government

approved laboratory as per provision in IS-269 Testing charges shall be recovered

from the RA/FINAL BILL of the contractor as per clause-34.

The cement bags shall be neatly stacked in a orderly manner so a s to afford easy

access and count in a damp proof condition. If the consumption of cement secede

25.0 M.T. than the cement shall be stored in tin shed godown or in a pucca go down,

one feet above the ground, so as cement can be prevented from atmospheric effect.

Deteriorated cement shall not be allowed to use. The testing of the cement shall be

done for each lot/consignment received on site. The frequency of the test shall be as

Quantity of Consignment No. of Test specimen

For each larger consignment

Each consignment shall be stacked separately and shall be used on the basis of first

cum first used. The cement shall be used after testing only. The cement older than

days shall The cement lot failed in testing, shall be removed immediately from the

site. A day to day account of cement received & used on the work together with the

particulars of the work and quantity of the work in which it was used, shall be

maintained separately by the representative of the department. And shall be signed

at the end of the days work, both by the department’s representative and the

M-3 FINE AGGREGATE (SAND)

Sand shall be of natural river sand having F.M. from 2.1 to 3.2 for concrete work sand

shall be clean, well graded, hard durable and strong. It shall be free from any

deleterious materials and shall be got approved from E.I.C. before stacking at site. Silt

content shall not be more than 3 percentage and shall conform to IS-383 Sand for

masonary mortar and plastering work shall only be used after screening through

proper number screen. And shall confirm to I.S. 2116 for masonary mortar and to IS-

1526 for plaster work. The grading of the fine aggregate (sand) shall be as per Table-

A given below (IS-383 page No-11 table-4)

IS Sieve PERCENTAGE PASSING FOR

Designation Grading Grading Grading Grading

Zone-I Zone-II Zone-III Zone-IV

Sand of grading zone-IV shall not be used for concrete work. The materials shall be

tested in field laboratory for silt content & grading .The materials shall be sent to

GERI or government Polytechnic Lab or government approved laboratory for tests

required as per IS-383, if found necessary by engineer in charge. The charge of the

same shall be recovered from the RA/FINAL BILL of the contractor as per clause-34.

M-4 COARSE AGGREGATE:

The Coarse aggregate for the use of making concrete shall be of black stone crushed

metal. It shall be clean, hard, durable & free from alkalis and other deleterious

substance. The coarse aggregate shall be well graded. The gradation shall give a

dense & water tight concrete of specified strength and consistency. The actual

gradation shall be as indicated by the laboratory study the aggregate shall generally

be cubical in shape. The grading of the coarse aggregate shall be as per Table-B given

below (IS-383 Page No-9 Table-2)

IS Sieve % Passing for graded aggregate of nominal size

Designation 40 mm 20 mm 16 mm 12.5 mm

The size of coarse aggregate for mass concrete shall be as Table-C given below (IS-

383 page -10 Table-3)

CLASS SIZE IS Sieve % Passing

Very Large 150 to 80 mm 150 mm 90 to

Large 80 to 40 mm 80 mm 90 to

Medium 40 to 20 mm 40 mm 90 to

Small 20 to 4.75 mm 20 mm 90 to

The materials shall be tested in field laboratory for its gradation. The materials shall

also subjected to tests for flakiness and elongation, abrasion, value, soundness,

crushing/impact value, and deleterious materials etc as per IS-383. Following is the

acceptance limit.

i) Flakiness and elongation 30% Maximum

ii) Abrasion value 40% Maximum

iii) Soundness. 12 % loss with Na2So4 and 18 % loss with MgSo4.

iv) Crushing value. 45% for concrete and 30% for wearing surface

v) % of deleterious materials. 5%

The materials shall be sent to GERI or government Polytechnic Lab or government

approved laboratory for above tests at the cost of contractor at once at the beginning

and at the change of source of materials or in case of dispute. Initially, it will paid by

the department and same shall be recovered from the RA/FINAL BILL of the

contractor as per clause-34.

M-5 HIGH YIELD STRENGTH DEFORMED STEEL BARS :

The steel shall be procured by the contractor The contactor shall make suitable

arrangment for storage of the steel at site.In any circumstances steel produced by

rerolling mills shall not be allowed to use.The steel shall confirm to IS-1786.

Testing of steel shall be done for each size of bars and frequency mentioned below of

steel in government or government approved laboratory, `to known the physical

properties of steel bars,like Nominal mass,0.2 percentage proof stress/yield

stress,Elongation percentage, Tensile strength ,Bend and Rebend The charges for the

same shall be recovered from RA/FINAL BILL of the contractor as per clause-34.

TABLE-E (Table-5,Page-17 of IS-1786)

FREQUENCY FOR NOMINAL MASS,TENSILE,BEND AND REBEND TESTS

NOMINAL QUANTITY

IN mm FOR CASTS / BEATS BELOW 100 FOR CASTS / BEATS OVER

TONNES. TONNES.

Under 10 One sample from each 25 tonnes or One sample from each 40 tonnes or

mm part thereof part thereof

10 mm to One sample from each 35 tonnes or One sample from each 45 tonnes or

16 mm part thereof part thereof

Over 16 One sample from each 45 tonnes or One sample from each 50 tonnes or

mm part thereof part thereof

The steel shall be eighter cold twisted or hot rolled or thermo mechanically treated

and shall confirm to IS 1786 The steel shall be free from loose mill scale, rust oil,

grease, or any other harmful matter. For the purpose of payment, the bar shall be

measured correct up to 10mm in length. And unit weight of bars shall be computed

as per weight given in IS-1786-1985 specification for indian steel or at the rate

specified in Table-c above given.

M-6 BINDING WIRE :

The binding wire for tying reinforcement shall be of soft & annealed mild steel

confirming to IS- 280. The diameter of wire shall be of 1.63mm or 1.22mm (16 or

gauge ).The use of black wire shall be permitted for binding reinforcement bars. It

shall be free from rust, oil paint, grease ,loose mill scale or any other undesirable

coating which may prevent adhesion of cement mortar.

M-7 P.V.C.PIPE :

P.V.C.Pipe shall confirm to I.S.-4985.PVC Pipe shall be of ISI mark with minimum

kg/cm2 pressure quality.

The murrum brought to the site shall be free from rubbish, dust, any organic

materials as well as clods of black cotton soil. The rejected material shall not allowed

to use for the work and same shall be removed from the site & disposed of at the

expense of the contractor. This Murrum before being used in construction requires

suitability visual inspection by Engineer in charge. The testing charges shall be

recovered from RA/FINAL BILL of the contractor as per clause-34.

Signature of Contractor Executive Engineer

(PANCHAYAT) R & B DIVISION

GENERAL TECHNICAL SPECIFICATIONS

GENERAL TECHNICAL SPECIFICATIONS FOR EXCAVATION

1.0 SCOPE OF WORK:

The work to be done under this specification shall consist of clearing the site,

excavation in different type of strata as mention in item of works and disposal of

excavated materials within lead and lift mention in the item of works. The work to

be done under these specifications shall consist of furnishing all tools, plant and

labour and material required for carrying out excavation, conveyance and disposal

of the excavated stuff, maintaining the excavation slopes and trenches, preparing

the foundations as shown in the drawing and as directed by the Engineer in charge.

The contractor shall be liable to pay compensation for injury to life and damage to

property if any caused due to any operation connected with items. The contractor

shall hand over the site of work in neat and clean condition and shall remove all

wastages arising from construction.

1.1 CLEARING THE SITE

The contractor shall clean the entire areas required for setting out and cutting of all

stumps, roots, bush wood, rubbish of all kinds, loose stones and all other

objectionable materials. The ownership of all the materials so removed from

excavation shall be of Govt. properties. Cutting of the trees, having girth less than

0.5 mt. shall be covered in this item. The roots of trees shall be graded to a depth of

30 Cms. Below it. The contractor shall dispose of such material not required to be

kept at site at site in the manner as directed by Engineer-in-charge. The item of

clearing site as given below shall be considered as included in the excavation and

shall not be paid for separately, if there is no separate item of work for this in the

2.0 SETTING OUT:

The contractor shall provide necessary material labour and make all necessary

arrangement to get the line out from the Engineer-in-Charge or his authorized

representative.

It shall be the responsibility of the contractor to install substantial reference points,

bench marks etc. at his own cost and to maintain them during the construction

period. The contractor will be held responsible for the correctness of the line out

and dimensions of all parts of the work.

After the site is cleared, setting out shall be done as laid down on the plans or as per

instructions of the Engineer-in-charge and profile shall be erected accordingly. The

longitudinal & cross sectional alignment shall be properly set up true to lines,

curves and grades and section as shown on the plans or as instructed by the

Engineer-in-Charge of the work.

The contractor shall provide all labour and materials such as line, strings, bamboos,

pegs, nails etc. required for setting out and for setting up bench marks, erection

profile and fixing such other makes as are necessary for satisfactory completion of

the work. The contractor shall be responsible for the proper maintenance of all this

during currency of the contract.

3.0 EXCAVATION :

The entire line of excavation shall be Cleary marked by pegs and by stones at each

chainage or change of direction at shorter intervals on curves in the beginning

Murrum excavated first and sorted out unusable and usable soil. Out of which

unusable soil be stacked outside service road space or as directed by engineer in

charge. Usable soil will be uniformly spread or filled in required section and grade

as well as to make the earth work for service road, inspection path, checkdam

section as per designed cross section & profile.

The edges of excavation shall be marked by dog belling after the vertical trench is

The excavation for Checkdam work shall be carried out as directed by Engineer-in-

charge and the section shall be finally dressed exactly to the required dimensions

and in perfect line level & profile.

4.0 CLASSIFICATIONS:

The work under excavation shall be divided into item as under.

EXCAVATION IN OVERBURDEN:

This shall include all excavation in strata other than soft and hard rocks such as soil,

clay sand soft murrum kanker, hard murrum and boulders or mixture of above

strata. Hard murrum and boulders shall include all kinds of disintegrated rock or

shale or indurate sand or conglomerate interspersed with boulders less than

cubic meter and larger than 0.03 cubic Mt. which do not need blasting and can be

removed by pick bar and shovel.

EXCAVATION IN SOFT ROCK:

This shall include all excavation in strata soft rocks which can removed with a pick

bar and shovel by little more force & efforts but which do not come under the

category of hard murrum and boulders.

EXCAVATION IN HARD ROCK:

This shall includes all excavation in rock occurring in masses, which can be best

removed by blasting This shall also includes rock required to be removed by

chiselling rock breaker etc when blasting is not permitted.

The pay line shall be sloping as 1:1 (H:V) in overburden 0.50:1 (H:V) in soft rock

and 0.25:1 (H:V) in hard rock

(a) When actual depth of foundation is taken lower than proposed foundation

levels, the pay line shall be the line starting from the limiting lines of

structure at actual foundation level & sloping at the rate specified above.

(b) When actual depth of foundation is taken above than proposed foundation

levels, the pay line shall be the line confirmed to appropriate slopes

excavated on the basis of width required for proposed foundation levels, but

ending at the level of actual foundation.

(c) No payment shall be made for work done beyond the specified pay line

mentioned above.

(d) The contractor shall, however, be permitted to excavated at flatter slopes in

the interest of stability and of work without any extra cost if site condition

(e) In the event of actual line of excavation being sleeper than that specified

under pay line above, payment shall be made for actual line of excavation

(f) Over cut beyond specified pay line of excavation carried out by the

contractor for any purpose or reasons, unless at the specified direction of

engineer in charge shall be at the expense of the contractor. Refilling

required of such unauthorized excavation with suitable materials, as

directed by the engineer shall also be done by the contractor at his expense.

6.0 SHORING AND STRUTTING:

MAINTENANCE OF EXCAVATION SLOPES:

Any shoring and strutting that may be required during excavation and progress of

work, shall be deemed to be covered in the rate quoted for the respective item of

7.0 SLIPS: GOVERNMENT NOT RESPONSIBLE:

Slips shall be avoided but if any slip occurs on account of any reasons, the

excavation shall be properly restored to stability. No claims shall be entertained for

such slips and their consequences.

The Excavated trenches filled up due to monsoon or any other reason shall be

cleared as directed by the Engineer-in-charge by the contractor without any extra

cost to Government.

8.0 TREATMENT OF WEAK LOCAL SPOTS, SPRINGS, JOINTS, SEAMS, ETC:

All we weathered of partly decomposed pieces of rock remaining in foundations,

shall be removed so as not to level on the foundation any rock other that which is

an integral part of the rock mass. Areas of low bearing capacity, sleep inclined

seams, faults and crushed zones in an otherwise good foundation, if permitted to be

kept, shall be cleared off to a sufficient depth before starting masonry or concrete in

as large as area as directed by the Engineer-in-charge and should be kept and

maintained dry and exposed for inspection test. In the nearby section, the excavated

layer should not disclose that the section under construction should have been

taken to the lower depths.

9.0. TREATMENT OF SEAMS, JOINTS, ETC.