Empanelment of Design Consultant for Upgradation of Existing Aviation Infrastructure in Gujarat.

Copy of Technical Bid

5 Opening of Technical Bid 00/00/2026 at 12:00 Hrs (if

4. Preparation of Bids

4.1. The Bidders are required to submit the Bid in two parts in two separate envelopes

/ parts and put together in one single outer envelope. The two parts shall be

captioned as follows on the respective envelopes:

 Part 1: Bid Processing Fee & EMD and

 Part 2: Technical Bid (Original)

The Financial Bid needs to be submitted online on nprocure only

The Bid shall be written in English only.

The Part-1 submission (Cover-1) shall contain the following information as

described in ensuing sections

PART 1: BID PROCESSING FEE and EMD (as per details provided in RFP).

4.2. Bids submitted without Bid Processing Fee and / or EMD shall be summarily

rejected and will not be evaluated.

PART 2: TECHNICAL BID

4.3. In preparing the Technical Bid, Bidders are expected to examine the submission

documents / format / enclosures etc., comprising this RFP in detail. Material

deficiencies in providing the information requested may result in rejection of the

4.4. During preparation of the Technical Bid, Bidders must give particular attention

to the following:

a) The Bid evaluation is based on the parameters as indicated in the Financial Bid

Format and not based on the number of professional staff months estimated

by the Bidder. The estimated person-months for the Project to be provide by

the Bidder in the formats would be for information purpose only.

b) It is desirable that the majority of the key professional staff (as proposed by

the bidder) should preferably be permanent staff. The permanent staff would

be considered those employed with the Bidder for at least one year. For

avoidance of doubt personnel would mean professionals and support staff

provided by the Consultants and their associates and assigned to perform the

Services or any part thereof.

c) Alternative professional staff shall not be proposed and only one Curriculum

Vitae (CV) must be submitted for each position and proposed professional staff

must have the minimum experience as indicated in the Technical Bid

d) A good working knowledge of the local language, that is Gujarati, is preferable

and not mandatory for key professional staff on this Project. Reports must be

in English language only.

e) It is desirable that the Key professional staff have sector acquaintance.

f) The Consultant undertaking the work of Master Planning and related services

shall depute a person at GUJSAIL Office as Project Coordinator during the

engagement of work.

4.5. The Technical Bid must provide the following information, using but not limited

to the formats as indicated below:

 Form 1: Technical Bid Submission Form

 Form 2: Format for Power of Attorney for Authorized Representative

 Form 3: Financial Summary of the Bidder

 Form 4: Format for Letter of Undertaking

 Form 5: Format for Showcasing Experience

 Form 6: Team Profile

 Form 7: Format for CV of Key Personnel

 Form 8: Format for Bank Guarantee

4.6. The Technical Bid must not include any financial information.

4.7. The CVs of the staff shall be submitted in the format placed at Form 7. Bidders

should take note that the CV must be submitted in the required format only and

signed by the respective team member. CVs which are not in the format, may not

be considered for marking. Copies of the Degree Certificates should be attached

as documentary evidence. The minimum required credential / experience of

proposed key staff is as given below:

Designing Consultant

S. No Position Minimum Qualification and Specific Expertise

1. Aviation PG : 08 years Shall have a Postgraduate in Aviation Management /

Expert Grad. : 10 Years Aeronautical Engineering / Transportation Planning /

Commercial Pilot.

Shall have the experience in projects of similar scale

2. Architect 05 years Shall have a graduation in Architecture and

Postgraduate in Architecture / Planning

Shall have the experience in projects of similar scale

3. Civil 08 years Shall be a Graduate in Civil Engineering

Engineer Shall have the experience in projects of similar scale

 The Authority expects all the Key Personnel specified in the Bid to remain available

during the duration of the Project. The Authority will not consider any substitution of

Key Personnel, except under compelling circumstances beyond the control of the

Consultant and the concerned Key Personnel. Such substitution shall be limited to

not more than one Key Personnel subject to equally or better qualified and

experienced personnel being provided to the satisfaction of the Authority. Without

prejudice to the foregoing, substitution of one Key Personnel shall be permitted

subject to reduction of remuneration equal to 5% (five percent) of the remuneration

specified for the Key Personnel who is proposed to be substituted.

 Bidders must take note, that the above-mentioned team is the Core Team for the

project. Consultant shall be required to deploy many other regular team members as

required from time to time and depute a person at GUJSAIL Office as project

Coordinator during period of work.

PART 3: FINANCIAL BID – to be strictly submitted online only

4.8. In preparing the Financial Bid, Bidders are expected to take into account the

requirements and conditions of the RFP documents. It should include all costs

associated with the Project, including (a) remuneration to the staff and (b)

rentals / fixed rates / reimbursable such as subsistence (per diem, housing),

transportation (for mobilization and demobilization), services and equipment

(vehicles, office equipment, furniture, and supplies), office rent, insurance,

printing of documents, and surveys (market research, topography etc.), training,

software license, etc. as components of this Project.

4.9. The Financial Bid should clearly identify and include all the taxes, duties, fees,

levies and other charges imposed under the applicable law, on the Bidders, and

their personnel, and include as part of their offer, and show only GST separately.

4.10. Bidders have to express the price of their services in the format as indicated in

the sample format placed at Annexure: Financial Bid Submission Form (to be

submitted online only on n procure website).

4.11. The financial bid approved by the client is fixed and shall not be increased under

any circumstances.

4.12. Conditional Tenders / bids shall not be accepted.

5. Submission, Receipt and Opening of Bids

5.1. The original bid shall be prepared in indelible ink. It shall contain no inter-

lineation or overwriting, except as necessary to correct errors made by the

Bidder. Any such corrections must be initialed by the person who signs the Bids

or Authorized Signatory.

5.2. Each of the bids, along with their relevant enclosures should be bound, paginated,

with an index of submission on the first page.

5.3. An authorized representative of the Bidder shall initial all the forms of the

Technical Bid in original. For the supporting documents, scanned signature shall

suffice. The representative's authorization shall be in the form of a written power

of attorney accompanying the Bid, or in any other form demonstrating that the

representative has been duly authorized to sign.

5.4. The Bid Processing Fee and the EMD must be in one Envelope (Cover-1) and

Technical Bid must be in another Envelope (Cover-2). The envelope must be

clearly marked on top as "Technical Bid”. A soft copy of Technical Bid, in PDF

format on pen drive, should also be placed in the cover containing the Technical

5.5. The two separate envelopes containing the Bid Processing Fee & EMD and

Technical Bid (along with the presentation), should be placed in one cover and

addressed to Authority (as per the given detailed address) and labelled the

Project name clearly. The Bid shall be sent at the following address:

The Chief Executive Officer

Gujarat State Aviation Infrastructure Company Limited (GUJSAIL)

Complex, Nr. Torrent Sub Station,

SVPI Airport, Ahmedabad-380004.

5.6. The completed Bids must be delivered / submitted on or before the submission

time and date as stated in Bidding Schedule. The Authority shall not be

responsible for misplacement, losing or pre-matured opening, if the outer

envelope is not sealed and / or not marked as stipulated.

Important Note:

a) Bidders are required to be upload Technical as well as Financial bid on n-procure

website as per terms of this RFP.

i. Technical Bid (including Annexures, Letters, various documentary proofs etc),

as being uploaded by the Bidder shall also be submitted in the Hard copy, along

with a copy of the same in a pen drive along with the Bid Submission.

ii. Financial Bids are to be uploaded on the website only as mentioned in the RFP.

b) The Financial Bid shall not be submitted with the Technical Bid. Submission of

Financial Bid along with Technical Bid (in hard copy or in Pen drive) will lead to

disqualification of the Bidder.

6. Bid Evaluation

6.1. The bids shall be evaluated on a Least Cost Based Selection (LCBS) as detailed in

RFP in Two (02) Stages.

Stage 1: Technical Bid Evaluation

Stage 2: Financial Bid Evaluation

6.2. The following procedure shall be adopted in evaluating the bids:

Stage 1: Technical Bid Evaluation

The Part-1 submission (Cover-1) shall contain the Bid Processing Fee and EMD as defined

Bid Processing Fee: Bidder has to furnish, as part of its submission, non-refundable Bid

Processing Fee amounting to Rs.1700/- (Rupees Seventeen Hundred only). The Bid

Processing Fee shall be submitted in the form of a Demand Draft (DD) drawn in favour

Gujarat State Aviation Infrastructure Company Limited, payable at Ahmedabad (List of

applicable banks placed at Annexure 2).

Earnest Money Deposit: Bidder has to furnish, as part of its submission, Bid Security /

Earnest Money Deposit amounting to Rs.50,000/- (Rupees Fifty Thousand only) shall be

submitted in the form of a Demand Draft (DD) drawn in favour Gujarat State Aviation

Infrastructure Company Limited, payable at Ahmedabad.

The validity period of the Bid Security, in case of Demand Draft, shall not be less than

(Sixty) days from the Bid Due Date (which shall be extended on mutual agreement) and may

be extended as may be mutually agreed between the Authority and the Bidder from time to

time. The EMD of the unsuccessful bidders shall be returned by the Authority preferably

within 30 days of the signing of the Agreement with the Successful Bidder. The EMD of the

successful bidder shall be returned upon submission of the Performance Guarantee.

Note: Bidders must ensure that the purchaser of the DD towards Bid Processing Fee and

Earnest Money Deposit should be the Bidder only. DDs purchased by any other unauthorized

purchaser may render the bid irresponsive.

Note: Bidders must take utmost care that the submission made by them shall also adhere to

 It is signed, sealed, bound together and marked as stipulated in this Request for

Proposal document.

 It is received as per the formats prescribed in the Section 3 – Technical Bid Forms of

the Request for Proposal document.

 It contains information in formats same as those specified in this Request for Proposal

document. It contains the necessary documentary proof as specified in the checklist

mentioned in Request for Proposal document.

 The documents, especially the scanned copies should be clearly readable.

 Submission of non-legible documents might lead to the bid being rejected.

The Part-2 submission (Cover-2) shall contain the technical bid as specified in Clause 1.4 of

this RFP, which shall be evaluated as per the below mentioned criteria.

7. Qualification Criteria

Bidders who comply with the following basic criteria are eligible for participation in this

7.1. The Bidder should be a private / public limited company or partnership (including LLP

and Proprietor firm) firm or expert institution and should be in operation in India for

a minimum period of Ten years as on the Bid Due Date. Individuals are not eligible to

participate in this RFP, Joint Venture is allowed but limited to two and main partner

shall bear all the liability. (Consultant + infra company preferable)

7.2. The Bidder should have at least 07 years of professional experience in

airport/airstrip/heliport/water-aerodrome or related aviation infrastructure design

consultancy, including terminal buildings, runways, taxiways, aprons, airfield lighting,

hangars, boundary/security infrastructure, ATC/CNS facilities and associated

buildings/services, for Government entities/boards/corporations at Central, State or

Local level in India or overseas.

7.3. The Bidder should have completed at least two Design Consultancy assignments in the

aviation sector during the last seven years, covering detailed design and associated

technical services, for Government entities/boards/corporations at Central, State or

Local level in India or overseas.

7.4. The Bidder shall have a minimum average annual turnover from professional

consultancy/design services of INR 1.5 Crores during each of the three financial years

immediately preceding the Bid Due Date, supported by a certificate from the Statutory

Auditor/Chartered Accountant.

7.5. The Bidder should not be blacklisted by any Government Department, Organization,

Corporation, or any other body.

 For all the submitted projects, documentary evidence to substantiate the scope of

work, duration, successful completion, project cost, project fee, and any other aspect

for which marks are being sought in the form of Work Order, Agreement, Completion

Certificate from the Client is mandatory.

 Decision of Authority towards adjudging eligible projects shall be final and binding

on the bidders.

Stage 2: Financial Bid Evaluation:

7.6. The Financial Bids of only those bidders who are declared technically qualified shall be

opened and evaluated.

7.7. The Financial Bids shall be opened from n-procure website.

7.8. It is expected that Bidders shall determine the costs appropriately and shall take

necessary care in allocating budgets adequately to major components of studies and

7.9. The empanelment of agencies shall be done on the basis of the financial bid submitted

by the technically qualified bidders. The bidder quoting the lowest total financial cost

(L1) shall be ranked first, and the other bidders shall be ranked in ascending order of

their quoted prices.

The Authority reserves the right to empanel more than one agency based on the financial bid

rankings. Agencies will be considered for empanelment at the discretion of the Authority,

provided they agree to match the L1 rates for the purpose of assignment allocation.

All empaneled agencies shall be required to provide consultancy services as and when

required, on a rotational or quality-cum-cost basis as decided by the Authority, at the rates

finalized during the empanelment process.

The rates quoted in the financial bid shall be valid for the entire period of empanelment,

which shall initially be for a period of Two (2) years, extendable further based on

performance and mutual agreement.

No escalation in rates shall be permitted during the empanelment period, except for

applicable statutory taxes and duties.

8. Award of Work

8.1. Period of empanelment will be for 02 years which can be extended at discretion of

Authority after approval from government.

8.2. The successful Bidders with whom the Consultancy Agreement (the “Agreement”) is

signed is expected to commence the Project on the date and at the location specified

as indicated by the Authority during the negotiation meeting.

8.3. The successful bidders shall be required to submit a Performance Guarantee which

shall be equal to 5% of the Contract Value, in the form of a Bank Guarantee as a pre-

requisite to signing of the Agreement. The Performance Guarantee shall be submitted

within 15 days of the issue of the Letter of Award (the “LoA”) and shall be kept

months from the date of signing of agreement. Failing to adhere to the said conditions

might lead to the withdrawal of the Letter of Award.

8.4. The Performance Guarantee, as submitted, shall have to be renewed by the Consultant

before its expiry, if so desired.

9.1. Information relating to evaluation of Bids and recommendations concerning

awards shall not be disclosed to the Bidders who submitted the Bids or to other

persons not officially concerned with the process without the consent of the

appropriate Authority.

9.2. The Consultant, its Sub-Consultants and the Personnel of either of them shall not,

either during the term or within two years after the expiration or termination of

this Agreement disclose any proprietary information, including information

relating to reports, data, drawings, design software or other material, whether

written or oral, in electronic or magnetic format, and the contents thereof; and

any reports, digests or summaries created or derived from any of the foregoing

that is provided by the Authority to the Consultant, its Sub-Consultants and the

Personnel; any information provided by or relating to the Authority, its

technology, technical processes, business affairs or finances or any information

relating to the Authority’s employees, officers or other professionals or suppliers

customers, or contractors of the Authority; and any other information which

the Consultant is under an obligation to keep confidential in relation to the

Project, the Services or this Agreement ("Confidential Information"), without the

prior written consent of the Authority.

9.3. Notwithstanding the aforesaid, the Consultant, its Sub-Consultants and the

Personnel of either of them may disclose Confidential Information to the extent

a) was in the public domain prior to its delivery to the Consultant, its Sub

consultants and the Personnel of either of them or becomes a part of the public

knowledge from a source other than the Consultant, its Sub consultants and

the Personnel of either of them;

b) was obtained from a third party with no known duty to maintain its

c) is required to be disclosed by Applicable Laws or judicial or administrative or

arbitral process or by any governmental instrumentalities, provided that for

any such disclosure, the Consultant, its Sub-Consultants and the Personnel of

either of them shall give the Authority, prompt written notice, and use

reasonable efforts to ensure that such disclosure is accorded confidential

d) is provided to the professional advisers, agents, auditors or representatives of

the Consultant or its Sub-Consultants or Personnel of either of them, as is

reasonable under the circumstances; provided, however, that the Consultant

or its Sub-Consultants or Personnel of either of them, as the case may be, shall

require their professional advisers, agents, auditors or its representatives, to

undertake in writing to keep such Confidential Information, confidential and

shall use its best efforts to ensure compliance with such undertaking.

10. Right of Rejection

10.1. Authority reserves the right to reject any or all Bids, to waive any informality in

such Bids, to request new Bids, to revise the RFP prior to, and including, the

pre-bid meeting date, to proceed to do the work otherwise, withdraw this RFP,

not award the work, or not award a portion of work at any time.

10.2. The receipt of bids shall not in any way, obligate the Authority to enter into a

Consultancy Agreement, or any other agreement of any kind with the Bidder. All

submitted copies of the bids shall become the property of Authority.

10.3. The bid will be rejected for award if it is determined that the Bidder recommended

for award has, directly or through an agent, engaged in corrupt, fraudulent,

collusive, or coercive practices in competing for the project in question.

10.4. A Bidder will be declared ineligible, either indefinitely or for a stated period of

time, to be awarded a project if Authority at any time determines that the Bidder

has engaged in corrupt or fraudulent practices in competing for or in executing, a

10.5. A Bidder may be declared ineligible and/or blacklisted from further bidding with

Authority for a period as deemed fit by Authority in case any misrepresentation

of facts / details is found in the bid as submitted by them at any point of time.

11. Liquidated Damages and Penalties

11.1. Liquidated Damages for delay: In case of delay in submission of any deliverable,

liquidated damages not exceeding an amount equal to 0.1% (zero-point one

percent) of the Consultancy Fee per day, subject to a maximum of 10% (ten

percent) of the Consultancy Fee will be imposed and shall be recovered by

appropriation from the Performance Security or otherwise. However, in case of

delay due to reasons beyond the control of the Consultant, suitable extension of

time shall be granted on written request justifying the cause of such act.

11.2. Encashment and appropriation of Performance Security: The Authority shall

have the right to invoke and appropriate the proceeds of the Performance

Security, in whole or in part, without notice to the Consultant in the event of

breach of this Agreement or for recovery of liquidated damages specified in this

11.3. Penalty for deficiency in Services: In addition to the liquidated damages not

amounting to penalty, as specified in this Clause, warning may be issued to the

Consultant for minor deficiencies on its part. In the case of significant deficiencies

in Services causing adverse effect on the Project or on the reputation of the

Authority, other penal action including debarring for a specified period may also

be initiated as per policy of the Authority. If major deficiency of significant nature

in the services is observed, an additional levy of compensation up to a maximum

of 5% of the consultancy fee shall be made on the consultant. In this regard, the

decision of Authority will be final binding.

12. Documents prepared by the Consultant

12.1. All drawings, specifications, maps, photographs, studies, surveys, data, notes,

computer files, reports, records, documents and other materials (the “documents

and materials”) prepared by Consultant, its employees, subcontractors and

agents in the performance of this Agreement shall be the property of Authority

and shall be delivered to Authority upon request of the Competent Officer or upon

the termination of the Agreement, and Consultant shall have no claim for further

employment or additional compensation as a result of the exercise by Authority

of its full rights of ownership use, reuse, or assignment of the documents and

materials hereunder. In the event of termination, all finished or unfinished

documents and other materials, if any, at the option of Authority, and to the extent

permitted by law, shall become the property of the Authority. Consultant may

retain copies thereof for its files and internal use. Any publication of information

directly derived from work performed or data obtained in connection with

services rendered under this Agreement must be first got approved by Authority.

13. TERMINATION-

13.1. The agreement shall be terminated under the following circumstances:

a) If, due to a government order or any specific reason, the work is no longer

required to be continued, a 30-day notice will be issued followed by

b) If GUJSAIL feels that proper and recommended procedure as guided, by

Authority are not followed, being observed. (30-day notice will be issued

followed by termination.)

c) If GUJSAIL is not satisfied with the services, then 2 warnings will be issued

followed by the final action of termination notice.

CHAPTER : 2 Terms of Reference

Gujarat State Aviation Infrastructure Company Limited (GUJSAIL) is the nodal agency for development

of aviation and related infrastructure in the State of Gujarat. GUJSAIL is a public sector company set

up by the Government of Gujarat (GoG) with a view to building infrastructure and providing trained

human resources for the fast-growing Civil Aviation Sector in Gujarat.

1. The focus areas of GUJSAIL include:

a) Upgradation of Existing airports, airstrips and helipads

b) Implementation of the various schemes of the Central Government.

c) Enhancing aero connectivity through Helicopter Services, both towards connectivity and

d) To establish Training Institutes, Maintenance, Repair and Overall (MRO) Hub, modern

hangars, Aviation Task Force, Air Cargo Hubs and associated infrastructure both through

government funds and public private partnership.

e) To support the development of Aero Sports Activities

f) Support employment generation in the aviation sector through development of training

institute for pilots, stewards, airhostess etc.

g) Support during disaster like flood and earthquake

1.1 With a view to facilitate and stimulate the growth of aviation sector in the State and enhance

Regional Connectivity through Air services (Fixed wing and Rotary Wing), GUJSAIL now

intends to develop to State-wide Aviation Infrastructure for enhancing Air connectivity in the

coming years and thus develop Airports/Heliports/Water Aerodromes/Vertiports in Gujarat.

1.2 The overall scope of the project would include providing consultancy services from

conceptualization to execution of the Airports / Heliports / Water Aerodromes / Vertiports

/Hangar Development. The scope would also include assessment of the infrastructure gap at

the Airports / Heliports / Water Aerodromes / Vertiports/ MRO Hangar intended to be linked

through the center at Ahmedabad.

2. Scope of Work

Consultancy Services for Civil Works, Building & Interior Design, DPR Preparation,

Tendering and Project Execution Support

GUJSAIL has already empanelled agencies for preparation/updation of Master Plans and

TIP works for development/upgradation of Airports, Airstrips, Heliports, Water

Aerodromes, Hangars/MRO Facilities and Vertiports. Accordingly, the services of the

Consultant under this assignment shall not include preparation or updation of Master

Plans or TIP works. The Consultant shall undertake detailed project-level consultancy

services based on the approved Master Plan/TIP and requirements communicated by

1. Project Assessment & DPR Preparation

 Review the approved Master Plan and the project components identified by

GUJSAIL and undertake detailed site assessment of the proposed works.

 Carry out all necessary topographical, geotechnical, structural, pavement, utility

and other surveys, investigations and testing required for detailed design and

project implementation, including soil testing, material testing and other

technical tests as may be required. All costs, fees and expenses associated with

such surveys, investigations, testing and laboratory tests shall be borne entirely

by the Consultant and shall be deemed to be included in the Consultancy Fees.

 Prepare Detailed Project Reports (DPRs) for identified/upgradation works,

including scope, technical feasibility, design approach, project phasing,

implementation methodology and detailed cost estimates.

 Assess existing infrastructure and identify requirements for renovation,

upgradation, expansion, replacement or new construction.

 Coordinate with the Master Planning/TIP agency wherever required to ensure

that detailed designs are consistent with the approved Master Plan/TIP.

2. Architectural, Civil, Structural & Interior Design

 Prepare detailed architectural designs for Terminal Buildings, operational

buildings, administrative buildings, Runway, apron, taxiway, passenger

facilities and other existing infrastructure identified by GUJSAIL.

 Prepare detailed civil and structural designs, including foundations, RCC/steel

structures, roofing, flooring, roads, pavements, drainage, boundary works and

other associated infrastructure.

 Prepare detailed interior design for Buildings and other identified facilities,

including space planning, furniture layouts, flooring, false ceilings, wall finishes,

lighting layouts, signage, wayfinding and passenger amenities.

 Prepare detailed structural calculations, architectural drawings, civil drawings,

structural drawings, MEP coordination drawings and Good-for-Construction

(GFC) drawings.

 Incorporate applicable requirements of DGCA, AAI, BCAS, ICAO, NBC, BIS Codes,

GDCR/local bye-laws and other applicable standards.

3. Engineering, BOQ, Cost Estimate & Tender Documentation

 Prepare detailed engineering drawings, technical specifications and construction

details for the approved project components.

 Prepare detailed BOQ, Schedule of Quantities, rate analysis, detailed cost

estimates and project implementation schedules.

 Prepare complete tender documents for execution of civil, building, structural,

interior and other associated works.

 Prepare tender drawings, specifications, scope of work, BOQ, conditions of

contract, technical eligibility requirements and other necessary tender schedules.

 Wherever required, prepare separate tender packages for specialized works such

as terminal buildings, interiors, structural works, hangars/MRO, utilities and

other aviation infrastructure.

4. Bid Process Management & Contract Award Support

 Assist GUJSAIL throughout the tendering and bid process, including pre-bid

meetings, site visits and responses to bidders' queries.

 Examine technical submissions, deviations, alternative proposals and

clarifications submitted by bidders.

 Assist in technical evaluation of bids, preparation of technical evaluation

reports and assessment of compliance with tender requirements.

 Provide technical support during negotiations/clarifications with bidders and

assist GUJSAIL up to finalization and award of the contract.

 Assist in coordination with the selected contractor and other agencies prior to

commencement of work.

5. Project Execution Support & Completion

 Provide design and technical support to GUJSAIL during execution of the project.

 Review contractor's shop drawings, material submittals, samples, method

statements, construction details and other technical submissions.

 Undertake periodic site visits and provide technical advice regarding compliance

with approved drawings, specifications and design requirements.

 Provide design clarifications, revisions and modifications arising from site

conditions or execution requirements, with approval of GUJSAIL.

 Assist in resolving technical issues and coordination matters between GUJSAIL,

contractors and other agencies.

 Assist in review of measurements, variations, extra items and technical proposals,

wherever required.

 Assist during testing, commissioning, completion and handover, including review

of as-built drawings, completion drawings, O&M manuals and other

handover documents.

6. Statutory Approvals & Technical Coordination

 Identify project-specific statutory approvals, NOCs, permissions and clearances

required for execution of the identified works.

 Assist GUJSAIL in preparation of technical documents and drawings required for

obtaining approvals from DGCA, AAI, BCAS, Fire Department, Local Authorities,

Town Planning Authorities and other concerned agencies, wherever applicable.

 Coordinate with the empanelled Master Planning/TIP agencies and other

specialist agencies to ensure integration of the detailed project design with the

approved development plan.

 The Consultant shall undertake the necessary vetting and obtain approval of all

designs, drawings and layouts from the relevant statutory, aviation and other

competent authorities, as applicable, prior to their finalization and

implementation. All fees, charges, expenses and costs associated with such

vetting, approval, scrutiny and obtaining necessary clearances shall be borne

entirely by the Consultant and shall be deemed to be included in the Consultancy

 Ensure compliance of the detailed design and project execution with applicable

aviation, building, safety, environmental and statutory requirements.

7. EXCLUSION FROM SCOPE

 The following services shall not form part of the scope of the Consultant under

this assignment, as these activities are being undertaken separately through

agencies empanelled by GUJSAIL:

 Preparation or updation of Master Plans for Airports, Airstrips, Heliports, Water

Aerodromes, Hangars/MRO Facilities and Vertiports.

 Strategic-level aviation infrastructure planning and identification of overall

development components, except where specific inputs are required for

preparation of the DPR/detailed design.

 Any other planning activity specifically assigned to the empanelled Master

Planning agency.

 The Consultant shall, however, review and utilize the approved Master Plan

as the basis for detailed project development and shall coordinate with the

concerned Master Planning agency wherever necessary. Any modification to the

approved Master Plan, if required during detailed design, shall be referred to

GUJSAIL for appropriate action through the concerned empanelled agency.

3. Deliverable and Timelines Schedule

The Consultant shall complete the services and submit all deliverables within the

timelines specified below. The timelines shall be reckoned from the date of issuance of

the Work Order for the specific project or such other date as may be specified by

GUJSAIL. The Consultant shall ensure that all deliverables are complete, technically

coordinated and suitable for submission to the concerned authorities and for execution

Sr. Stage / Deliverable Major Deliverables Time from

1 Existing Site Review of available documents, Within

Assessment & existing facility assessment, required Days

surveys/investigations, soil testing

and other tests.

Design concept, proposed

development components,

preliminary drawings, technical

feasibility and preliminary cost

2 Detailed Design & Architectural drawings, Within

Engineering civil/structural designs, structural Days

calculations, interior designs, MEP

coordination drawings, detailed

specifications and GFC drawings

4 BOQ & Tender Detailed BOQ, cost estimate, technical Within

Documents specifications, tender drawings, scope Days

of work, conditions and complete

5 Statutory Vetting & Submission, vetting and approval of Within

Approval drawings/designs from relevant Days / as

statutory/aviation authorities and applicable

incorporation of observations

6 Bid Process Pre-bid assistance, response to As per

Management queries, technical evaluation, Tender

clarification and assistance up to Schedule

7 Project Execution Site visits, design clarifications, review During

Support of shop drawings/materials, technical Construction

support, revisions and coordination

during construction

8 Completion & As-built drawings, completion Till

Handover documentation, Completion

testing/commissioning support and

handover assistance

 The above timelines are indicative and may be modified by GUJSAIL depending

upon the nature, size and complexity of the individual project.

 The Consultant shall deploy adequate qualified professionals and resources to

achieve the prescribed timelines.

4. Payment Schedule

 The Consultancy Fee shall be quoted by the Consultant as a percentage (%)

of the actual or identified cost of the construction/execution works

pertaining to the respective project/work package.

 75% of the total Consultancy Fee shall be payable upon

finalization/identification of the executing/contracting agency and

determination of the accepted construction/execution cost through the

tendering process.

 The remaining 25% of the total Consultancy Fee shall be payable upon

successful completion, commissioning and operationalization of the

infrastructure/work, subject to completion of the Consultant's scope and

submission and acceptance of all required completion documents.

 The total Consultancy Fee payable shall be calculated on the basis of the

actual/accepted construction or execution cost finalized after the tendering

process and award of the work.

 In case of any variation in the construction/execution cost during the course of

the project, the Consultancy Fee shall be recalculated/adjusted accordingly only

where such variation arises due to changes in the design, scope, specifications,

drawings or any other modification requiring additional technical/design inputs

from the Consultant, and subject to prior approval of GUJSAIL.

 No separate payment shall be admissible for surveys, soil testing, material testing,

statutory vetting/approval, preparation/revision of drawings, technical

clarifications or other activities specifically included in the Scope of Work, and all

such costs shall be deemed to be included in the quoted Consultancy Fee.

 No payment shall be made for incomplete, deficient or unacceptable deliverables

until the same are rectified and accepted by GUJSAIL.

 All surveys, investigations, soil testing, material testing, laboratory testing,

statutory vetting/approval charges and other expenses specifically included in

the Scope of Work shall be borne by the Consultant and shall be deemed to be

included in the Consultancy Fee.

 The Consultant shall incorporate all comments/observations of GUJSAIL and

relevant statutory/aviation authorities without any additional consultancy fee.

 Any revision required due to errors, omissions or deficiencies in the Consultant's

design, drawings, BOQ or tender documents shall be carried out by the Consultant

at no additional cost to GUJSAIL.

 The payment for Project Execution Support shall be made progressively during

the construction period against the services actually rendered by the Consultant.

Form 8: Format for Bank Guarantee

(On Requisite Stamp Paper)

This Deed of Guarantee is made on this day of , 2026 at by

Bank within the meaning of the Reserve Bank of India Act and constituted under the Banking

Companies Acquisition and Transfer of Undertakings Act, 1970/1980 and having its

Registered Office at and inter alia an operational Branch Office at , Ahmedabad

(hereinafter referred to as “the Bank” or “the Guarantor”, which expression shall unless it

be repugnant to the subject or context hereof be deemed to include its successors and

assigns) in favour of ‘Gujarat State Aviation Infrastructure Company Limited (hereinafter

referred to as “GUJSAIL” which expression shall unless it be repugnant to the subject or

context hereof be deemed to include its successors and assignees).

WHEREAS, GUJSAIL has undertaken the process of competitive bidding for selection of an

Agency for providing services related to “RFP for Empanelment of Design Consultant for

Upgradation of Existing Aviation Infrastructure in Gujarat under Gujarat State Aviation

Infrastructure Company Limited” for which purpose GUJSAIL issued a Request for Proposal

(“RFP”) inviting Bids from the Bidders to execute the Scope of Work specified therein

WHEREAS, [name of Bidder] (hereinafter called “the Bidder”) has submitted his Bid dated

[date] for the implementation of the Project (hereinafter called “the Bid”).

8. [name of the Bank] at the request of the Bidder, do hereby in terms of the RFP,

irrevocably, unconditionally and without reservation guarantee the due and faithful

fulfilment and compliance of the terms and conditions of the RFP by the said Bidder and

unconditionally and irrevocably undertake to pay forthwith to GUJSAIL an amount of

Rs. …………. (Rupees ……………………only) (hereinafter referred to as the “Guarantee”) as

our primary obligation without any demur, reservation, recourse, contest or protest and

without reference to the Bidder if the Bidder shall fail to fulfil or comply with all or any

of the terms and conditions contained in the said RFP.

9. Any such written demand made by GUJSAIL stating that the Bidder is in default of the

due and faithful fulfilment and compliance with the terms and conditions contained in

the RFP shall befinal, conclusive, and binding on the Bank.

10. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable

under this Guarantee without any demur, reservation, recourse, contest or protest and

without any reference to the Bidder or any other person and irrespective of whether

the claim of GUJSAIL is disputed by the Bidder or not, merely on the first demand from

GUJSAIL stating that the amount claimed is due to GUJSAIL by reason of failure of the

Bidder to fulfil and comply with the terms and conditions contained in the RFP

including failure of the said Bidder to keep its Bid open during the Bid validity period

as set forth in the said RFP for any reason whatsoever. Any such demand made on the

Bank shall be conclusive as regards amount due and payable by the Bank under this

Guarantee. However, our liability under this Guarantee shall be restricted to an

amount not exceeding Rs. …………. (Rupees

11. We, the Bank, further agree that GUJSAIL shall be the sole judge to decide as to whether

the Bidder is in default of due and faithful fulfilment and compliance with the terms

and conditions contained in the RFP including, inter alia, the failure of the Bidder to

keep its Bid open during the Bid validity period set forth in the said Bidding Documents,

and the decision of GUJSAIL that the Bidder is in default as aforesaid shall be final and

binding on us, notwithstanding any differences between GUJSAIL and the Bidder or any

dispute pending before any Court, Tribunal, Arbitrator or any other authority.

12. The Guarantee shall not be affected by any change in the constitution or winding up of

the Bidder or the Bank or any absorption, merger or amalgamation of the Bidder or the

Bank with any other person.

13. In order to give full effect to this Guarantee, GUJSAIL shall be entitled to treat the Bank

as the principal debtor.

GUJSAIL shall have the fullest liberty without affecting in any way the liability of the

Bank under this Guarantee from time to time to vary any of the terms and conditions

containedin the said RFP or to extend time for submission of the Bids or the Bid validity

period or the period for conveying acceptance of Letter of Award by the Bidder or the

period for fulfilment and compliance with all or any of the terms and conditions

contained in the said RFP by the said Bidder or to postpone for any time and from time

to time any of the powers exercisable by it against the said Bidder and either to enforce

or forbear from enforcing any of the terms and conditions contained in the said RFP or

the securities available to GUJSAIL , and the Bank shall not be released from its liability

under these presents by any exercise by GUJSAIL of the liberty with reference to the

matters aforesaid or by reason of time being given to the said Bidder or any other

forbearance, act or omission on the part of GUJSAIL or any indulgence by GUJSAIL to

the said Bidder or by any change in the constitution of GUJSAIL or its absorption, merger

or amalgamation with any other person or any other matter or thing whatsoever which

under thelaw relating to sureties would but for this provision have the effect of

releasing the Bank from its such liability.

14. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given

or made if addressed to the Bank and sent by courier or by registered mail to the Bank

at the address set forth herein.

15. We undertake to make the payment on receipt of your notice of claim on us addressed

to [name of Bank along with branch address] and delivered at our above branch which

shall be deemed to have been duly authorised to receive the said notice of claim.

16. It shall not be necessary for GUJSAIL to proceed against the said Bidder before

proceeding against the Bank and the guarantee herein contained shall be enforceable

against the Bank, notwithstanding any other security which GUJSAIL may have

obtained from the said Bidder orany other person and which shall, at the time when

proceedings are taken against the Bank hereunder, be outstanding or unrealised.

17. We, the Bank, further undertake not to revoke this Guarantee during its currency except

with the previous express consent of GUJSAIL in writing.

18. The Bank declares that it has power to issue this Guarantee and discharge the

obligations contemplated herein, the undersigned is duly authorised and has full power

to execute this Guarantee for and on behalf of the Bank.

19. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted

to Rs………….Lakhs (Rupees ........................................... Lakhs only). The Bank shall be liable

to pay the said RFP for Selection of a Consultant for for Appointment & Empanelment

of Architects/ Structure/ Master Plan/ Third Party Inspection Consultants for

Development works under Gujarat State Aviation Infrastructure Company Limited

amount or any part thereof only if the Utility serves a written claim on the Bank in

accordance with paragraph 8 hereof,

20. This Guarantee will remain in force up to 180 (One hundred and eighty) days from the

Due Date (inclusive of due date) for submission of the Bid, inclusive of a claim period of

60 (sixty) days or for such extended period as may be mutually agreed between

GUJSAIL and the Bidder, andagreed toby the Bank, and shall continue to be enforceable

till all amounts under this Guarantee have been paid.

21. The jurisdiction in relation to this Guarantee shall be the Courts at Ahmedabad, Gujarat

andLaws in India shall be applicable.

IN WITNESS WHEREOF the Guarantor has executed this Guarantee on this day of and year

first herein above written.

SIGNED, SEALED AND DELIVERED For and on behalf of

1. The bank guarantee should contain the name, designation and code number of the

officer(s) signing the guarantee.

2. The address, telephone number and other details of the Head Office of the Bank as well

as of issuing Branch should be mentioned on the covering letter of issuing Branch.

2. Gujarat State Aviation Infrastructure Company Limited (GUJSAIL) should be able to

invoke the Bank Guarantee at any of the branch of the Bank located at Ahmedabad.

Financial Bid Submission Form

(For information only, bid must submitted on N-procure portal (online))

Sr. No Description Price (in Percentage (%))

1 Empanelment of Design Consultant for

Upgradation of Existing Aviation

Infrastructure in Gujarat

Note : The Quoted Price shall be inclusive of all taxes, levies, transportation etc… but

excluding GST, No additional payment other than applicable GST will be paid by

Annexure 2: List of Banks

GR can be downloaded from the following link:

https://financedepartment.gujarat.gov.in/Documents/DMO_2437_28-Jun-2021_27.pdf