Engagement of an Event Management Agency for Ceremonies Overlays Operations and Event days for the Chief Minister Trophy Games 2025 Tamil Nadu

Amount

Event Management Agecny (EMA-C,EMA-ED)

Ceremonies

Game Management System - GMS

Game Operations

Sports Presentation

Media Operations

Branding

Venue Overlays

Description of Work / Item(s)

Amount

CEREMONIES

Opening Ceremony Management

Closing Ceremony Management

Description of Work / Item(s)

Amount

Game Management System

GMS Fee - delivering the entire scope as mentioned in the RFP which includes but not limited to - Ownership & Hosting of System,Verification, Prize Money Management System, competition management system, website, App, dashboard, Grievance redressal module etc.

Description of Work / Item(s)

Amount

Games Operations

Functional Head

Venue Branding Team

Operations Team

Overlays Team

Sports Presenation

ACT Management Manpower

Description of Work / Item(s)

Amount

Souvenirs

Mascot Soft Toys

Lapel Pin Approx 1" X 2"

MC (Sports Presentation / FOP / Cultural Evening and any other) ***Note: As per requirement

Overall Conduct of Presentation Ceremony Trays, Bouquet, Usher Saree, etc.

Description of Work / Item(s)

Amount

BRANDING

Flex & Frame / Inside & Outside MS Pipe Frame with 320 GSM Blackback Star Flex (Backdrops, Venue Branding, Main Gate Arch, Champions Board, A Boards, Signages at Venue, FOP Zoning, Box Branding, Standees, Directional Totem, and any others) and essential structural support as per the specific dimensions to be identified for different Venues

Vinyl Branding Vinyl Printing and Pasting

Vinyl on Sunboard Branding Vinyl Printing and Pasting on 5mm Sunboard with Matte Lamination

Roll up Standees 3ft x 6ft with 320 GSM Blackback Star Flex

Drop Down Flex 320 GSM Blackback Star Flex as per the specific dimensions identified for the different buildings

Pole Branding Knitted Polyester. Media to be held in its position either with the help of existing horizontal pipes. Velcro strips to be provided to hold the banner in place.

Flag Flags with pole of min. 12 ft. height.

PVC Accreditation Card

Paper Accreditation Card

Description of Work / Item(s)

Amount

Tentage :-

Pagoda - 3M X 3M Supply, erection and dis- assembling of tents of a) The minimum internal height of 2.5m with two removable sides, wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling. As specified b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 300 lux . Adequate safety lighting . Approximate 2 no’s 5A/15A electrical sockets in each Hanger. . Sufficient Size electrical panel connections d) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. ***After Installation of Pagoda, recognised structural engineer appointed by the vendor should verify and give safety certification. e) Cabling from nearest electrical source/DG Set is to be ensured. f) Interior AC Duck to be covered with Octornum Panels and Branding. ***After Installation of structure, recognised structural engineer appointed by the vendor should verify and give safety certification.

Pagoda - 5M X 5M Supply, erection and dis- assembling of tents of a) The minimum internal height of 2.5m with two removable sides, wooden platform with carpeting as flooring, water proof tentage satin cloth draping on the ceiling. As specified b) Material : Ceiling and Sides - Opaque PVC canvas material. c) Electrical / Technology: . Minimum lighting levels of 300 lux . Adequate safety lighting . Approximate 2 no’s 5A/15A electrical sockets in each Hanger. . Sufficient Size electrical panel connections d) The tent shall be constructed in accordance with National Building Code and Practices and shall be furnished with fire extinguishers to meet necessary fire regulations governing temporary structures. ***After Installation of Pagoda, recognised structural engineer appointed by the vendor should verify and give safety certification. e) Cabling from nearest electrical source/DG Set is to be ensured. f) Interior AC Duck to be covered with Octornum Panels and Branding. ***After Installation of structure, recognised structural engineer appointed by the vendor should verify and give safety certification.

Patio Umbrella (Height - 2.5 M) Branded Umbrella with Base

Victory Stand a.Tiered victory stand dimensions: separate boxes total 3nos (1set) and ht should be as per requirement (Team Sports and Individual sports to be made as per dimensions), as per instructions of Director Of Competition. b. The victory stand shall be constructed in accordance with National Building Code/ applicable International Safety codes for temporary structures. After Installation of Victory Stand, recognised structural engineer appointed by the vendor should verify and give safety certification. c. location to be coordinated with Director Of Competition.

Podium Podium for speech

Stage

Furniture, Fixtures & Equipments :-

Table (4'X2') Wooden Tables/ Plastic Tables with cloth & Frills

Round Table (6' Dia) Round table with Glass or wooden polished top and Mild steel frame.

Bar Table (4' Dia)

Plastic chair Plastic chair with arm support

Sofa (2 seater) Seamless design of plush seating in quality leather

Sofa (1 seater) Seamless design of plush seating in quality leather

White Boards (4' X 2') White Board With Stand

Pedestal Fan Standing/ Mobile Fans - Sweep 40 cm (400 mm), with base.

Wash Basin Movable wash basin with water container (water to be ensured thorughout the day.

Extension cords Copper Wire required at various points for extending the power requirement to desired locations.

Mist Fan

42 Inch LED TV

Barricading :-

Bamboo Barricading / Wooden Frame with cloth masking (10'/12' Height) Black / White cloth masking

Mojo Barricading High MS Structure with interlocking system. (Temporary barriers used to control the flow of people and prevent access to restricted areas.

Queue Manager (Set of 2 nos.) Posts with velvet ropes(Red)

Others :-

Ice Ice made with RO water in small polybags of sizes ranging from 5kg to 10 kg. SAI will intimate the day-wise requirement of ice from as per the match schedule.

Carpets Carpet 2mm with Laying and Installation 3m / 2m width - each roll

Carpets Carpet 3mm with Laying and Installation 3m / 2m width - each roll

Caution Tape

Flood Lights

Poles for Flood Lights