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Expression of Interest is invited from the eligible authorized agencies / firms for Operation and Maintenance of Common Incubation Centre, established under PMFME Scheme at the Dept. of Food Processing Technology, B.Tech (Food Technology), College of Community Science, UAS, Dharwad.

University of Agricultural Sciences Dharwad

Vice Chancellor Office DHARWAD | Dharwad, Karnataka

Amount: Refer DocsCloses: 24 Aug 2026Due today

Timeline

Published7 Aug 2026
Pre-Bid Meeting18 Aug 2026
Closes24 Aug 2026

Tender Value

Refer Docs

EMD Value

₹16,200

Closing Date

24 Aug 2026, 9:30 pmDue today

Tender Inviting Authority

Office Inviting Bids

University of Agricultural Sciences Dharwad

Contact Person

Chaya Kulkarni

Office Number

08362214291

Mobile Number

9480027139

Work Description

Expression of Interest is invited from the eligible authorized agencies / firms for Operation and Maintenance of Common Incubation Centre, established under PMFME Scheme at the Dept. of Food Processing Technology, B.Tech (Food Technology), College of Community Science, UAS, Dharwad.

Tender Information

Tender ID

UAS/2026-27/SE0084

Reference Number

UAS/2026-27/SE0084

Tender Type

Open

Form of Contract

Electronic Documents, First(One Cover)

Location

Vice Chancellor Office DHARWAD

Source Website

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Documents Required

17 documents required · 17 mandatory

Technical Bid

RequiredA complete list of man power being proposed along with detailed CV and list of additional man power proposed by the bidder

RequiredAn authorization letter of the firm in favor of The person signing the tender documents

RequiredAnnual Turnover of the company in Lakhs of Indian Rupees during last three years. Copy to be enclosed or certificate issued by CA a. Financial Year 2023-24 b. Financial Year 2024-25 c. Financial Year 2025-26

RequiredBid security declaration

RequiredBusiness Details

RequiredCopies of Income Tax Return of last 3 Financial Years ending Financial year 2023-24, 2024-25 & 2025-26

RequiredEMD details Amount, DD no., Date, Bank name, a/c no. a/c holder name, Branch IFSC code-as per the mode of submission

RequiredGST Registration Copy to be enclosed

RequiredLength of relevant experience in years

RequiredName of Firm with address, mobile/phone no. & e-mail

RequiredPAN No. Copy to be enclosed

RequiredPlease enclose details of experience in terms of processing plant run by bidder, capacity and through put. Please enclose PO and performance certificate for bidders having experiences in O&M agency

RequiredRegistration Number Copy to been closed

RequiredTender document with Annexure-I to Annexure-V duly signed and stamped on each page as acceptance of the terms and conditions laid down by Host Institutes authority

RequiredTender fee details Amount, DD no., Bank name, Date

RequiredType of Firm Proprietor/Partnership/Pvt. Ltd./Public Ltd.

RequiredYear of Incorporation of the agency copy to been closed along with the latest registered address of corporate office

Eligibility Criteria

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

Providing complete list of processing lines along with the layout of facility

Continuous monitoring of the operation of the Incubation Center by the O&M operator

The Host Institute will arrange the supply of electricity and water, for which the O&M operator will bear the actual cost. However, if there is any failure to supply the electricity and water for reasons which are beyond the control of Institute, the O&M agency shall not claim any damages from the Institute for such failure

Operation & Maintenance of Processing line and auxiliary equipment and food testing laboratory: Ensuring the commercial utilization and timely maintenance of the processing lines as per the seasonal availability of raw material in the region. Complete cost of operation for running the incubation center would be borne by the O&M agency

The O&M agency should ensure that the Incubation Center is utilized by a large number of micro enterprises. The complete processing line or a part of it would be made available to Individual Entrepreneur/SHGs/FPO/FPC etc. on user charge basis

The O&M agency would ensure the availability of the Incubation Center for the purpose of hands on training, demonstration and exposure visit to the beneficiaries of PMFME Scheme and its Capacity Building Activities

The O&M agency will be responsible for ensuring the supply of requisite essentials such as fuel, refrigerant and other necessary needs for manufacturing the products by incubates and for Hands on Training conducted by Host Institute at the actual cost. Raw material and ingredients for making the products shall be arranged by the incubates themselves. In case of hands on training, the raw material and ingredients would be arranged by the Host Institute

For Operation and Management of processing Lines, plant maintenance engineers, lab technician and plant manager could be engaged by the O&M operator and salary shall be borne by the O&M operator

The O&M agency shall be responsible to comply with the labor laws. Staffs/labors appointed by the O&M agency would not be having any right to make any claim from the Host Institute. It is the responsibility of the O&M agency to take safety measures of the workers. If any incidents happen during the operation of machineries, UAS, Dharwad is not responsible for the consequences

There will be no restriction for the official visitors from the State Nodal Agency, State Level Training Institute and Ministry of Food Processing to visit the premises even during the operation

Maintenance of Incubation Center including the machinery shall be the responsibility of O&M operator. For operation and maintenance, the O&M agency shall use genuine consumables and spare parts as mentioned in the manuals supplied by the manufacturer. The parts should be changed in the presence of Host Institutes staff

The O&M agency shall comply with all laws applicable to the operation, maintenance and management of the facility and the performance of the service including GMP and GHP(for cleanliness).

The O&M agency shall be responsible for disposal and management of solid waste & other waste disposal as per the Pollution Control Boards regulation and inform Host Institute about the same. The O&M agency shall be liable for any penalty or fine levied by any authority for such violation and the Institute shall recover the penalty, fine, damages, cost, if any, paid by the Institute for waste disposal

The O&M agency shall maintain at a location acceptable to Host Institute, the Incubation Center operating logs, records, reports, and document the operation and maintenance of the facility in all forms and substance sufficient to meet Host Institutes reporting requirement under the lease agreement

The O&M agency shall be working within the demarcated floor area only. The O&M agency may approach the host institute for additional floor area which shall be given by the Institute on payment of the approved charges

The O&M agency shall give an undertaking of ensuring the making of only good quality products safe for human consumption

The lease agreement may be terminated by either side after giving due notice in writing of 45days

After completion of the tenure, the O&M agency will hand over all the assets and belongings of Host Institute in good working condition and shall compensate the Institute for any damages or loss of the equipment of the Incubation Center

In the event of any dispute in the interpretation of the terms of the agreement or difference in opinion on any point in the agreement, the parties here to shall use their best efforts to settle amicably by mutual negotiations

The Successful bidder will be awarded as O&M operator in the incubation centre for a period of three years for preparation of value added products from fruits, vegetables, beverages and defatted soy grits. (If the work is found satisfactory for a period of one year, contract will be extended for further period of two years with a hike of 15% per year plus GST extra on a quoted price.

The O & M operator will have to pay an initial caution money deposit of Rs. 3 lakh which is refundable at the time of termination of the O&M operation period

The incubation centre is meant for processing of fruits, vegetables, beverages and defatted soy grits only and no other activities are permitted.

The activities in the incubation centre are under CCTV surveillance

Fixation of sale price of products will have to be done jointly by the University and the O & M operator from time to time

The bidders have to quote the price per month. The price quoted should be exclusive of GST

The Highest quoted bidders fulfilling the technical criteria will be selected as O&M agency

If any damages occur for the properties of UAS, Dharwad during the operation and maintenance period by the O&M agency, corresponding price will be recovered from the O&M agency.

Fee & Financial Details

Tender Fee Amount

₹500

EMD Fee Amount

₹16,200

Important Dates

Last Activity

7 Aug 2026

Published

7 Aug 2026

Download Ends

14 Aug 2026

Pre-Bid Meeting

18 Aug 2026

BOQ Preview

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Food Processing Unit UAS, Dharwad

Documents

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NIT Documents

Terms and Conditions Annexures Documents O and M Operator.docx

Others - Terms and conditions, Annexures- I toIV • 0.04 MB

Final copy specification.docx

Others - Specification • 0.04 MB

Eproc-03 Notification.docx

Tender Document • 0.03 MB

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