LANDSCAPING AND HORTICULTURE DEVELOPMENT WORKS AT GANPATI MAIDAN ALONG WITH OPERATION AND MAINTENANCE FOR TWO YEARS IN ASARVA WARD-CENTRAL ZONE

in the approved drawings, technical specifications and Bill of Quantities (BOQ).

AMC intends to appoint a qualified and experienced Agency for execution of the

Project and for operation and maintenance of the developed landscape assets during

the Contract Period in accordance with the requirements specified in this Tender.

Accordingly, AMC invites eligible bidders to participate in this Tender. The Technical

Bid shall be submitted both physically and online through the designated e-

procurement portal, whereas the Financial Bid shall be submitted online only. Bid

submissions shall be made in accordance with the terms and conditions specified in

this Tender Document.

4.1. Landscaping and Horticulture Development Work ...................................

4.2. Operation and Maintenance for Two Years ...............................................

8.8. Operation and Maintenance Period..........................................................

9.1. Approved Banks to Ahmedabad Municipal Corporation ............................

1.1. Garden Soil and River Kaamp Filling .........................................................

1.4. Sand, Charu Dust and Lime Dust Works ...................................................

1.8. Interpretation of technical specifications .................................................

Sr.No. Category Description

1 Title TENDER FOR LANDSCAPING AND HORTICULTURE

DEVELOPMENT WORKS AT GANPATI MAIDAN ALONG

WITH OPERATION AND MAINTENANCE FOR TWO

YEARS IN ASARVA WARD – CENTRAL ZONE

2 Tender Fees INR 1,500/- (Rs. One Thousand Five Hundred only) plus

(Non-refundable) 18% GST to be submitted in the form of D.D./P.O. in

favor of "Municipal Commissioner, Ahmedabad" of any

Nationalized bank / Schedule bank and payable at

Ahmedabad. To be Submitted in a separate envelope

along with EMD as part of the technical bid on/before the

last date of submission of the technical bid

3 EMD 89,800 (Eighty-Nine Thousand Eight Hundred Only) to be

submitted in the form of D.D./P.O. in favor of "Municipal

Commissioner, Ahmedabad" of any nationalized bank /

Schedule bank and payable at Ahmedabad; on/before

the last date of submission of technical bid. To be

submitted in a separate envelope as part of Technical

4 Security Deposit At time of provision of work orders the security deposit

to be submitted is 5% of the work order which will be

returned after 180 days from the completion of the said

project or timeline.

5 Tender Type Single party selection, on the basis of Least Cost

Selection (LCS)

6 Value of Work INR 29,93,325/- including all cost and taxes excluding

7 Size of Park 4,300 sq.m.

8 Contract Period 1 year for development + 2 years for O&M

9 Office issuing Parks and Garden Department, Rasala nursery, Opp.

Tender Law Garden BRTS Bus Stand, Near Ellis bridge

Gymkhana, Navrangpura, Ahmedabad-380006

Email Address: - [email protected]

10 Bid Validity Days 180 days from the last date of submission of bids

11 Tender Availability The Tender can be downloaded from below websites.

https://tender.nprocure.com/

12 Submission of Bidders shall have to post queries by email to

queries [email protected], on or before

13.10.2026 up to time 6:00 pm.

13 Pre – bid Meeting Pre-bid will be held on 14.10.2026 at 4:00 PM at Parks

and Garden Department, Rasala nursery, Opp. Law

Garden BRTS Bus Stand, Near Ellis bridge Gymkhana,

Navrangpura, Ahmedabad-380006

14 Proposal Due Date Bidder shall upload their bids on

https://tender.nprocure.com/

Sr.No. Category Description

Due Date: 28.10.2026, 2:00 pm

15 Submission (in Hard copy should be submitted before 28.10.2026,

Copy) Complete duly signed Tender & proposal in sealed

envelope with relevant details may be submitted to

reach at following address:

Tender Officer, Central Record Office, old building,

Sardar Patel Bhavan, Khamasa, Danapith Ahmedabad -

16 Date and time of 28.10.2026, 5:00 pm

opening of Tender

17 Contact Email Address: - [email protected]

clarifications)

1. Introduction

The Ahmedabad Municipal Corporation (AMC), through its Parks & Garden

Department, proposes Landscaping and Horticulture Development Works at Ganpati

Maidan along with Operation and Maintenance (O&M) of the developed landscape

assets for a period of Two (2) Years.

The Project envisages development of green infrastructure through landscape and

horticulture works, including site preparation, soil improvement, plantation of trees,

palms, shrubs, hedges, creepers, ground covers, lawn development, and other allied

landscaping works as specified in the approved drawings, technical specifications

and Bill of Quantities (BOQ).

AMC intends to appoint a qualified and experienced Agency for execution of the

Project and for operation and maintenance of the developed landscape during the

Contract Period.

The selected Agency shall be responsible for carrying out the landscaping and

horticulture development works and ensuring proper upkeep, maintenance, health

and survival of all landscaped assets created under the Project. The Agency shall

maintain the entire garden, including lawns, trees, shrubs, hedges, ground covers

and other horticultural features, in a healthy, safe, functional and aesthetically

pleasing condition throughout the O&M period in accordance with the requirements

prescribed by AMC.

The objective of the Project is to undertake Landscaping and Horticulture

Development Works at Ganpati Maidan and to ensure proper operation and

maintenance of the developed landscape assets for a period of Two (2) Years.

The specific objectives of the Project are as follows:

• To develop well-planned and aesthetically pleasing landscape and horticulture

assets in accordance with the approved drawings, specifications and BOQ.

• To enhance the environmental quality and visual appeal of Ganpati Maidan

through plantation, lawn development and allied landscaping works.

• To create a safe, functional and attractive public green space for recreational and

• To ensure successful establishment and long-term sustainability of all landscape

and horticultural elements.

• To provide effective operation and maintenance of the developed landscape

assets during the Contract Period.

• To maintain the health, appearance, cleanliness and usability of the garden in

accordance with AMC's requirements.

3. Eligibility Criteria

Following will be the minimum eligibility criteria. Each eligible service provider should

possess all the following qualification criteria. Responses not meeting the minimum

qualification criteria will be rejected.

Sr.No. Description Pre-qualification criteria Documents required

PQ1 Legal Entity • Bidder shall be an Indian • Certificate of

Company, LLP, Incorporation /

Partnership Firm, Registration

Proprietorship Firm or Certificate

other legally recognized • Copy of PAN card

entity. • Copy of GST

• Bidder shall possess valid registration

PAN and GST registration.

• Bidder shall have been in

operation for at least

Three (3) Years as on the

PQ2 Financial • Bidder shall have an • Certificate from the

Capacity Average Annual Turnover statutory auditor /

of not less than 30% of Charted Accountant

the Estimated Contract (CA) clearly

Value during FY 2023-24, specifying the annual

FY 2024-25 and FY 2025- turnover for each of

26. the last 3 financial

years (i.e. FY 2023-

PQ3 Blacklisting • Bidder must not have • Self-declaration by

been blacklisted, the Bidder duly

debarred or declared signed and stamped

ineligible by any by the authorized

Government Authority, signatory in format

ULB, PSU or Statutory described in Tender.

PQ4 Project • The Bidder shall have • Work Order / LOA

Experience successfully completed • Completion

or be executing Certificate or Client

Landscaping, Garden Certificate

Development, Plantation

Development or similar

works during the last Five

(5) years for Government,

Semi-Government, Urban

Sr.No. Description Pre-qualification criteria Documents required

Local Bodies, PSUs,

Smart City SPVs,

Industrial Townships,

Educational Institutions,

Trusts, Corporate

Campuses or any reputed

private organizations

• The Bidder should have

One similar work costing

not less than 80% of the

estimated contract value.

Two similar works each

costing not less than 50%

of the estimated contract

Three similar works each

costing not less than 40%

of the estimated contract

PQ5 Local office • Bidder shall have an • Existing Office: GST

requirement operational office within Certificate / Shop &

Ahmedabad/Gandhinagar Establishment

(within 30 km radius from Registration / Lease

AMC limits) Deed / Utility Bill /

Property Ownership

• Proposed Office:

• Submit a notarized Notarized

undertaking to establish Undertaking on

such office within 30 days Stamp Paper

from award of Contract (minimum INR 300).

PQ6 Manpower • The Bidder shall submit a • Self-Certification

Requirement declaration confirming regarding manpower

availability of adequate availability.

manpower required for

maintenance of the

PQ7 Machinery • The Bidder shall own or • Ownership

Requirement have valid lease/rental Documents; OR

Sr.No. Description Pre-qualification criteria Documents required

arrangements for the • Lease/Rental

minimum machinery and Agreement; OR

equipment specified in • MoU/Commitment

the Tender. Letter regarding

• The machinery shall be availability of

available throughout the machinery.

contract period and shall

be deployed within the

allotted Zone(s) as and

when required by AMC

PQ8 Solvency • The bidder should have • Original or Certified

certificate solvency certificate for Copy of Solvency

minimum 20% of value of Certificate issued

works at least from any within the last

recognized bank in India months from the Bid

PQ09 Contractor • The Bidder shall be a • Copy of Valid

Registration registered contractor in Contractor

the Horticulture category Registration

with any Government Certificate.

Local Body, State

Government, Semi-

Organization, Central

Government or Public

Sector Undertaking,

holding Class ‘AA’ or

above registration

anywhere in India.

4. Scope of Work

The selected Agency shall undertake landscaping and horticulture development

works at Ganpati Maidan, including supply of plants, materials, equipment, tools,

machinery, transportation and all other resources required for successful execution

of the project, followed by comprehensive Operation & Maintenance (O&M) for a

period of Two (2) Years from the date of official handover.

4.1. Landscaping and Horticulture Development Work

• Site preparation, grading, leveling and soil improvement for landscape

• Supply and spreading of fertile garden soil and river kaamp filling.

• Supply and planting of approved shrubs, flowering plants, palms, ornamental

trees, avenue trees, bamboo, ficus, foliage plants, hedge plants, creepers and

ground cover species.

• Excavation of pits, planting, staking, watering and establishment of all plant

• Development of lawns, including soil preparation, application of farmyard

manure (FYM), anti-termite treatment, laying of approved lawn grass and

establishment of lawn areas.

• Supply and spread beach sand/river sand, Charu dust and lime dust in designated

• Execution of all ancillary horticulture and landscaping activities necessary for

successful completion of the project.

• The species, quantities, sizes and placement of all plant materials shall be as

directed by the Officer-in-Charge.

4.2. Operation and Maintenance for Two Years

The Agency shall undertake comprehensive maintenance of the entire garden for a

period of Two (2) Years after official handover, including:

• Deployment of adequate gardeners, supervisors and maintenance personnel.

• Regular watering of lawns, trees, shrubs, hedges, ground covers and all other

plant materials.

• Weeding, hoeing, pruning, trimming, shaping and other horticultural operations.

• Lawn mowing, edging, gap filling and upkeep of grass areas.

• Cleaning of landscaped areas and removal of horticultural waste.

• Application of manure, fertilizers, pesticides, fungicides and other horticultural

inputs as required.

• Replacement of dead, damaged, diseased or missing plants at no additional cost

• Maintenance of the overall health, survival, appearance and aesthetic quality of

the landscape throughout the O&M period.

4.3. General Requirements

• All plants shall be healthy, disease-free and procured from approved nurseries.

• The Agency shall provide all manpower, machinery, tools, equipment,

consumables and materials necessary for execution and maintenance of the

• All works shall be carried out in accordance with the directions of the Officer-in-

Charge and to the satisfaction of AMC.

• Any rejected, damaged or non-performing plant material shall be replaced by the

Agency at its own cost.

• AMC reserves the right to modify plant species, quantities and planting locations

based on site requirements.

5. Schedule for Payment

5.1. Development Phase

Payments for Development Works shall be made based on actual work executed and

certified by AMC, subject to the maximum milestone percentage indicated below:

No. Particulars Payment Timeline (Months)

Site preparation, soil 20% M+2

1 improvement, filling and related

preliminary works

Completion of plantation works 40% M+6

including trees, palms, shrubs,

hedges, creepers, ground covers

and allied landscaping works

Completion of lawn 30% M+10

development, sand spreading,

Charu dust, lime dust and all

remaining landscaping works

Successful completion of all 10% M-12

development works and

Provisional Completion

Certificate issued by AMC

Note: M = Month from the date of issuance of Work Order

5.2. O&M Payment Schedule (2 Years)

No. Particulars Payment Milestone

1 Operation & Maintenance of Park Equal Quarterly Payments

• O&M payments shall commence only after successful completion and formal

handover of the Development Works.

• Each quarterly payment shall be released subject to satisfactory performance

certification by the Officer-in-Charge.

• AMC may withhold or deduct payments for non-performance, poor maintenance,

or failure to replace dead/damaged plant material.

• The final O&M installment shall be released after satisfactory completion of the

O&M period and certification by AMC.

6. Key Instructions

Interested Bidders are advised to carefully review the following instructions before

preparing and submitting their responses to this Tender.

6.1. Purpose of the Tender

• This Tender is being issued by Ahmedabad Municipal Corporation (AMC) for

selection of an Agency for the landscaping and horticulture development works at

Ganpati Maidan along with Operation and Maintenance of the developed assets

for a period of Two (2) Years.

• The selected Agency shall execute the works in accordance with the approved

drawings, specifications, BOQ and conditions of the Contract.

6.2. Bidder's Responsibility

• Bidders shall carefully examine the Tender document, drawings, specifications,

BOQ, site conditions and all relevant information before submission of the Bid.

• Submission of the Bid shall be deemed to constitute that the Bidder has fully

understood and accepted the requirements of the Project.

• Any failure to obtain clarification or information shall not relieve the Bidder from

its obligations under the Contract.

6.3. Site Visit and Site Assessment

• Bidders are encouraged to visit and inspect the Project Site before submission of

• The Bidder shall satisfy itself regarding site conditions, access, utilities and any

other factors that may affect execution of the Project.

• All costs associated with site visits and assessments shall be borne by the Bidder.

6.4. Review of Drawings and BoQ

• The Bidder shall carefully review the approved drawings, technical specifications

and BOQ forming part of this Tender.

• Any discrepancy observed by the Bidder shall be brought to the notice of AMC

during the Pre-Bid stage.

• No additional payment shall be made on account of failure to adequately review

the Tender documents.

6.5. Submission Requirements

• The Bid shall be submitted in the formats prescribed by AMC and within the

timelines specified in the Bid Data Sheet.

• Bidders shall submit all information, documents, forms, undertakings and

supporting documents required under this Tender.

• Incomplete Bids or Bids submitted after the prescribed deadline may be rejected.

6.6. Format for Submission

• The Technical Bid and Financial Bid shall be submitted in the manner prescribed

in this Tender.

• All pages of the Bid shall be signed by the Authorized Signatory of the Bidder.

6.7. Language of Submission

• The Bid and all supporting documents shall be submitted in English.

• Documents issued in any other language shall be accompanied by an English

translation certified by the Bidder.

• The English version shall prevail for interpretation.

6.8. Authorized Signatory

• The Bid shall be signed by the Authorized Signatory of the Bidder.

• The Bidder shall submit a Board Resolution, Power of Attorney or Authorization

Letter authorizing the signatory to act on its behalf.

6.9. Blacklisting and Debarment

• The Bidder shall not have been blacklisted, debarred, suspended, or declared

ineligible by any Government Authority, Municipal Corporation, PSU, or Statutory

Authority as on the Bid Due Date.

• A self-certification to this effect shall be submitted along with the Bid.

6.10. Pre-bid Meeting

• AMC shall conduct a Pre-Bid Meeting on the date, time and venue specified in the

Bid Data Sheet.

• Bidders are encouraged to attend the Pre-Bid Meeting.

• Clarifications, corrigenda, addenda and amendments issued by AMC shall form

an integral part of this Tender.

6.11.1. Format for Submission of Pre-Bid Queries

Sr. No. Section Clause No. Query / Clarification Sought

6.11.2. Pre-bid Meeting

As specified in the Data Sheet.

6.11. Clarification and Amendments

• Bidders may seek clarifications within the timeline specified in the Tender.

• AMC may issue corrigenda, addenda, amendments or clarifications, which shall

form an integral part of the Tender.

• Bidders shall consider all such communications while preparing their Bids.

6.12. Technical Bid Submission

• The Technical Proposal shall be submitted in both online and offline modes in

the formats prescribed by AMC.

• The Technical Proposal shall include all forms, supporting documents,

credentials, technical submissions and attachments required under this Tender.

Instruction for Hardcopy Submission:

After filling in online details, The Bidders are required to submit the Bid in two

envelopes, the details for which are specified below:

Envelope 1: Tender Fee and EMD

• The Tender Fee for the amount specified in the Notice Inviting Tender in the form

of D.D./P.O. in favor of "Municipal Commissioner, Ahmedabad" of any

Nationalized bank / Schedule bank and payable at Ahmedabad. The tender fee is

non-refundable.

• The EMD of the amount specified in the Notice Inviting Tender only in the form of

D.D./P.O. in favor of "Municipal Commissioner, Ahmedabad" of any nationalized

bank / Schedule bank and payable at Ahmedabad

Envelope 2: Technical Proposal

• Cover Letter (As specified in section 7.1)

• General Information of the Bidder (As specified in section 7.2)

• Turnover Details (As specified in section 7.3)

• Project Experience Details (As specified in section 7.4)

• Anti Blacklisting Declaration (As specified in section 7.5)

• Power of Attorney, if applicable (As specified in section 7.6)

• Site Visit Certificate (As specified in section 7.8)

• Certificate of Incorporation / Registration Certificate

• Copy of PAN card

• Copy of GST registration

• Copy of Work Order/ LOA

• Copy of Completion Certificate

• Existing Office: GST Certificate / Shop & Establishment Registration / Lease Deed

/ Utility Bill / Property Ownership Document OR Proposed Office: Notarized

Undertaking on Stamp Paper (minimum INR 300).

• Self-Certification regarding manpower availability

• Machinery Ownership Documents OR Lease/Rental Agreement OR

MoU/Commitment Letter regarding availability of machinery.

• Contractor Registration Certificate

• Solvency Certificate

• Signed copy of tender and amendment and any other information as specified in

All two envelopes shall be placed in one outer Envelope. The envelope shall be super

scribed Tender for Selection of Agency landscaping and horticulture development

works at Ganpati Maidan along with the O & M for Two Years in Asarva Ward – Central

Zone under the Parks & Gardens Department, AMC" and submitted to the address

specified in the Tender.

• The physical submission shall be duly signed, sealed and submitted before the

prescribed deadline.

• Failure to submit the Technical Proposal in the prescribed manner may result in

rejection of the proposal.

6.13. Financial Bid Submission

• The Financial Bid shall be submitted online only in the format prescribed by

• The Financial Bid shall be opened only for eligible bidders.

6.14. Evaluation Methodology

• AMC shall evaluate the Bids in accordance with the Eligibility Criteria specified in

• Only Bidders meeting the prescribed requirements shall be considered for further

• AMC reserves the right to seek clarifications and supporting documents during the

evaluation process.

6.15. Verification of Information

• AMC reserves the right to verify the credentials, experience, financial information,

manpower details, certificates, and other documents submitted by the Bidder.

• Any discrepancy, concealment, or non-verifiable information may lead to

rejection of the Bid.

6.16. False or Misleading Information

• If any information furnished by the Bidder is found to be false, incorrect,

misleading, forged, or misrepresented, AMC may reject the Bid at any stage of the

procurement process.

• Such rejection shall be without prejudice to any other action available under law.

6.17. Cost of Bid Preparation

• All costs associated with preparation and submission of the Bid shall be borne

solely by the Bidder.

• AMC shall not reimburse any costs incurred by the Bidder in connection with the

6.18. Rights of AMC

• AMC reserves the right to accept or reject any or all Bids without assigning any

• AMC may amend, modify, suspend, cancel, or withdraw the bidding process at

• AMC reserves the right to seek additional information or clarifications from any

• AMC shall not be liable for any costs incurred by Bidders in connection with the

bidding process.

6.19. Bid Validity

• The Bid submitted by the Bidder shall remain valid for a period of 180 Days from

the last date of submission of Bids.

6.20. Governing Law and Jurisdiction

• The Tender and resulting Contract shall be governed by the laws of India.

• Any dispute arising out of or in relation to this Tender shall be subject to the

exclusive jurisdiction of the Courts at Ahmedabad, Gujarat.

6.21. Acceptance of Terms

• Submission of a Bid shall be deemed to constitute unconditional acceptance of

all terms and conditions contained in this Tender.

• The Bidder shall be responsible for compliance with all applicable laws,

regulations, standards and statutory requirements relating to the Project.

6.22. Performance of the Contract

• The selected Agency shall execute the Development Works and Operation &

Maintenance Services in accordance with the approved drawings, specifications,

BOQ, timelines and performance standards prescribed by AMC.

• Failure to meet the prescribed standards may attract penalties and other actions

as specified in the Contract.

6.23. Safety and Statutory Compliance

• The Agency shall comply with all applicable labour laws, safety regulations,

environmental requirements, and statutory provisions during execution and

maintenance of the Project.

• The Agency shall be solely responsible for safety of its personnel, equipment, and

activities carried out under the Project.

6.24. Insurance Requirement

• The selected Agency shall obtain and maintain all necessary insurance policies

required under the Contract, including but not limited to Workmen Compensation

Insurance and Third-Party Liability Insurance.

• The Agency shall furnish proof of insurance coverage before commencement of

7. Formats for Submission

7.1. Cover Letter

(On Bidder's Letterhead)

Parks & Garden Department,

Rasala nursery, Opp. Law Garden BRTS Bus Stand,

Near Ellis bridge Gymkhana,

Navrangpura, Ahmedabad-380006

Sub: Tender for Selection of Agency for landscaping and horticulture development

works at Ganpati Maidan along with the O & M for Two Years in Asarva Ward – Central

We have carefully examined the Tender document and all associated requirements.

We confirm that we have understood the scope, objectives, evaluation criteria and

other provisions contained therein. We further confirm that all information and

documents submitted as part of our proposal are true, correct and complete to the

best of our knowledge.

We look forward to participating in the tender process and thank AMC for providing

this opportunity.

Yours faithfully,

Authorized Signatory

Seal of the Applicant

Contact Information:

7.2. General Information

All Bidders and Consortium partners, if any, are required to furnish the information in

the format given below:

(On Bidder's Letterhead)

1 Name of firm:

Head office address:

Local office address (if any):

6 Place of Incorporation/ Registration: Year of Incorporation/ Registration:

Whether Company / partnership / or any

(Copy to be enclosed)

9 (Copy to be enclosed)

10 Professional Tax Registration Number

Main lines of business

7.3. Turnover Details

<to be printed on CA’s letterhead and signed by authorised signatory.

In case of consortium all members are required to submit>

This is to certify that the Annual Turnover and Net Worth of <Name of the Company>

as per books and records of the following financial years are as below:

Year Annual Turnover (INR) Net Worth

I certify that I am competent officer in my company to make this declaration.

Yours Sincerely,

Signature of Auditor/CA (with official seal) Name:

Telephone & Fax:

E-mail address:

7.4. Project Experience

Parks & Garden Department,

Rasala nursery, Opp. Law Garden BRTS Bus Stand,

Near Ellis bridge Gymkhana,

Navrangpura, Ahmedabad-380006

In response to the Tender Ref. No. _______________________ dated ___________, as an

owner/ partner/ Director of _________________________, I/ We hereby declare

that presently our Company/ firm ___________________ has below mentioned similar

work experience as required to qualify for this Tender process.

Sr.No. Project Name List of supporting documents

Name of the Company:

Authorized Signatory:

Seal of the Organization:

Business Address:

7.5. Anti Blacklisting Declaration

(To be submitted on a 300-rupee stamp paper)

Parks & Garden Department,

Rasala nursery, Opp. Law Garden BRTS Bus Stand,

Near Ellis bridge Gymkhana,

Navrangpura, Ahmedabad-380006

Sub: Declaration for not being debarred / black-listed by Central / any State

Government department in India as on the date of submission of the Tender

I/We, the undersigned, herewith declare that my/our company (name of the firm) has

not been debarred / black-listed by Central / any State Government department in

India as on the date of submission of the Tender.

Yours faithfully,

Signature of Authorized Signatory (with official seal)

Telephone & Fax :

E-mail address :

7.6. Format for Power of Attorney

(Required only if the Signatory to the Bid is not directly authorized by the Company

Board or Partners. Otherwise, the Board Resolution/Partners Resolution would

Parks & Garden Department,

Rasala nursery, Opp. Law Garden BRTS Bus Stand,

Near Ellis bridge Gymkhana,

Navrangpura, Ahmedabad-380006

REF: Your Tender Ref.:

<Proposer’s name>here by authorizes<Designated Representative’s name>to act as

a representative of <Proposer’s name>for the following activities vide its Board

Resolution (and Power of Attorney if applicable) attached here with.

To attend all meetings conducted by AMC and shall discuss, negotiate, finalize and

sign any Proposal or agreement and contract with AMC related to tender.

Yours faithfully,

<Signature and Name of appropriate authority of the Proposer>

<Signature and name of the Designated Representative of the Proposer for

acceptance of this Power of Attorney>

<Name of Proposer>

Encl: Board resolution for Authorized signatory

In case the Signatory to the bid is not directly authorized through a Board/Partners

Resolution of the firm, then the Power of Attorney vesting relevant powers to the

Signatory should be attached. The purpose is to trace the authorization to a

Board/Partner’s Resolution.

7.7. Financial Quotation

Among the eligible bidders, the bidder who is L1 will be awarded with work order. The

quote to be inclusive of all costs and taxes excluding GST. The bidder will not be liable

to any additional payment.

7.8. Site Visit Certificate

We hereby inform you that we,_______________ has visited the designated site [Site

Name/Location] in connection with Tender No. ___________________] for the work of

“Tender for Selection of Agency for landscaping and horticulture development works

at Ganpati Maidan along with the O & M for Two Years in Asarva Ward – Central Zone.”

During the site visit, we reviewed and understood the existing conditions and the

technical requirements for the development and maintenance of the Garden/Park as

specified under the scope of work in the Tender.

We hereby confirm that we voluntarily accept all the criteria, terms, conditions, and

decisions laid down by the Ahmedabad Municipal Corporation in respect of this

Sign and Stamp of Bidder

Principal Director

Parks and Garden Department

Ahmedabad Municipal Corporation

8. Condition of Contract

8.1. Contract Agreement

The Successful Bidder shall enter into a Contract Agreement with Ahmedabad

Municipal Corporation (AMC) within the period specified in the Letter of Acceptance

8.2. Scope of Contract

The Contract shall comprise the Landscaping and Horticulture Development Works

at Ganpati Maidan, including plantation, lawn development, soil improvement and

allied landscaping works, along with Operation & Maintenance of the developed

landscape assets for a period of Two (2) Years.

8.3. Contract Period

Particulars Duration

Development Period As specified in the data sheet

Operation & Maintenance Period As specified in the data sheet

8.4. Performance Security

• The Successful Bidder shall furnish a Performance Security equivalent to 5% of

the Contract Value in the form prescribed by AMC.

• Performance Security shall remain valid throughout the Contract Period and shall

be released after satisfactory completion of all contractual obligations.

8.5. Commencement of Work

• The Agency shall mobilize all required manpower, plants, materials, tools,

machinery and equipment within fifteen (15) days of issuance of the Work Order.

8.6. Time Schedule and Completion

The Agency shall complete the Development Works within the prescribed completion

period and adhere to the approved implementation schedule.

8.7. Extension of time

AMC may grant an extension of time for completion of the works in case of delays

attributable to Force Majeure events or reasons considered justified by AMC. No

extension shall be granted for delays attributable to the Agency.

8.8. Operation and Maintenance Period

• The Agency shall undertake Operation & Maintenance of all landscaped and

horticultural assets developed under the Contract for a period of two (2) Years

from the date specified by AMC.

8.9. Measurement and Payment

• Payments for Development Works shall be made based on actual quantities

executed, measured and certified by AMC.

• Payments for Operation & Maintenance shall be made in accordance with the

approved payment schedule and subject to satisfactory performance

certification by AMC.

8.10. Taxes and Duties

• The Agency shall be responsible for payment of all applicable taxes, duties, cess,

levies, royalties, and statutory charges arising out of execution of the Contract.

8.11. Insurance

The Agency shall obtain and maintain all applicable insurance policies including:

• Workmen Compensation Insurance

• Contractor's All Risk Insurance

• Third Party Liability Insurance

• Any other insurance required under applicable laws

8.12. Safety Requirement

The Agency shall comply with all applicable safety regulations and shall be

responsible for safety of personnel, equipment, visitors, and project assets during

execution and maintenance of the Project.

8.13. Statutory Compliance

The Agency shall comply with all applicable laws, by-laws, regulations, labour laws,

environmental requirements, and statutory provisions during the Contract Period.

8.14. Penalties and Recoveries

AMC may impose penalties and recoveries for delay, non-performance, poor

workmanship, non-compliance with contract requirements, and failure to maintain

the prescribed service levels during the Development and Operation & Maintenance

8.17.1. Delay in Completion of Development Works

In case of delay in completion of the Development Works beyond the stipulated

completion period, Liquidated Damages shall be levied at: 0.1% of the Contract

Value per day of delay, subject to a maximum of 20% of the milestone cost.

8.17.2. Substandard or Defective Work

If any work is found to be defective, substandard, or not in conformity with the

approved drawings, specifications, BOQ, or instructions of AMC, the Agency shall

rectify the same at its own cost and AMC may levy a penalty of: 20% of the value of

the affected work per instance.

8.17.3. Non-Deployment of Key Personnel

Failure to deploy adequate manpower for execution or maintenance of the works

shall attract a penalty of Rs. 500 per day until compliance.

8.17.4. Landscape and Horticulture Maintenance Deficiencies

Failure to maintain lawns, plantations, shrubs, hedges, trees or other landscape

features in accordance with the prescribed standards shall attract a penalty of Rs.

1,000 per instance.

8.17.5. Plant Replacement

Failure to replace dead, damaged, diseased or missing plants within seven (7) days

of notification by AMC shall attract a penalty of Rs. 500 per plant, in addition to

replacement at the Agency's cost.

8.17.6. Cleanliness Deficiencies

Failure to maintain cleanliness of landscaped areas and remove horticultural waste

shall attract a penalty of Rs. 500 per instance.

8.17.7. Safety Violations

Failure to provide adequate safety measures or any act of negligence affecting public

safety shall attract a penalty of Rs.10,000 per incident.

8.17.8. Failure to comply with AMC Instructions

Failure to comply with written instructions issued by AMC within the stipulated

timeframe shall attract a penalty of ₹2,500 per instance.

8.17.9. Recovery of Penalties

AMC may recover penalties from Running Account Bills, O&M Payments, Security

Deposit, Performance Security, or any other amount payable to the Agency.

8.15. Suspension of Work

AMC may suspend the whole or any part of the work for reasons recorded in writing.

The Agency shall comply with such directions and resume the work upon instructions

8.16. Variations and Change in Scope

AMC reserves the right to increase, decrease, omit or modify any item of work during

the Contract Period.

The Agency shall execute such variations at the rates and conditions prescribed

under the Contract.

8.17. Force Majeure

Neither party shall be liable for failure to perform its obligations due to events beyond

its reasonable control, including natural calamities, war, riots, strikes, pandemics,

governmental restrictions, or similar events.

8.18. Assignment and Sub-Contracting

The Agency shall not assign or transfer the Contract or any part thereof without prior

written approval of AMC.

8.19. Inspection and Quality Control

AMC and/or its authorized representatives shall have the right to inspect materials,

plant materials, workmanship, records and landscaped assets at any time during

execution and the O&M Period.

The Agency shall provide all necessary assistance and access required for such

8.20. Handover and Asset Transfer

Upon completion of the O&M Period, the Agency shall hand over all landscaped and

horticultural assets, including lawns, trees, shrubs, hedges, creepers, ground covers

and related records, in good and maintainable condition to AMC.

8.21. Termination

AMC may terminate the Contract in case of:

• Material breach of Contract;

• Persistent non-performance;

• Failure to maintain prescribed maintenance standards;

• Failure to replace dead or damaged plants within the stipulated timelines;

• Insolvency or liquidation of the Agency;

• Submission of false information;

• Abandonment of the works.

8.22. Dispute Resolution

Any dispute arising out of or relating to the Contract shall first be settled amicably

through mutual discussions.

In case of failure to resolve the dispute, the matter shall be referred to arbitration in

accordance with the provisions of the Arbitration and Conciliation Act, 1996 and its

8.23. Governing Law and Jurisdiction

The Contract shall be governed by the laws of India.

The Courts at Ahmedabad, Gujarat shall have exclusive jurisdiction over matters

arising out of the Contract.

9.1. Approved Banks to Ahmedabad Municipal Corporation

All nationalized Banks

Commercial Banks: -

2. A U Small Finance Bank

3. Bandhan Bank

4. Barclays Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. ESAF Small Finance Bank

11. Federal Bank

16. IDFC First Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

22. South Indian Bank

23. Standard Chartered Bank

24. Tamilnadu Mercantile Bank

25. Utkarsh Small Finance Bank

Co-operative and Rural Banks Of Gujarat :-

1. The Ahmedabad Mercantile Co-operative Bank Limited

2. Nutan nagrik Sahakari Bank Limited

3. Rajkot Nagarik Sahakari Bank Limited

4. Saraswat Co-operative Bank

5. SBPP Co-operative Bank

6. SVC Co-operative Bank

7. The Cosmos co-opretive Bank

8. The Gujarat State Co-Operative Bank

9. The Mehsana Urban Co-operative Bank Limited

10. The Surat District Co-operative Bank

11. The Surat Peoples Co-operative Bank

12. The Kalupur Commerical Co-operative Bank Limited

13. The Panchmahal District Co-operative Bank

14. The Baroda District Co-operative Bank

15. Baroda Gujarat Gramin Bank

16. Saurashtra Gramin Bank

Volume 2: Technical Specifications

1. Technical Specifications

1.1. Garden Soil and River Kaamp Filling

• Garden soil and river kaamp shall be of approved quality, free from stones, debris

and other impurities.

• Materials shall be supplied, spread and leveled as directed by AMC.

• Rejected materials shall be removed and replaced at the Agency's cost.

1.2. Plantation Works

• All trees, palms, shrubs, hedges, creepers, bamboo, foliage plants and ground

covers shall be healthy, disease-free and sourced from approved nurseries.

• Plants shall conform to the size and specifications prescribed in the BOQ.

• Plantation shall be carried out at locations directed by AMC.

• Dead, damaged or diseased plants shall be replaced by the Agency at its own

1.3. Lawn Development

• Lawn areas shall be properly prepared, leveled and treated with FYM and anti-

termite solution as specified in the BOQ.

• Approved lawn grass shall be used and maintained until proper establishment.

• Watering, mowing, gap filling and fertilization shall be carried out as required.

1.4. Sand, Charu Dust and Lime Dust Works

• Beach sand/river sand, Charu dust and lime dust shall be of approved quality.

• Materials shall be spread, leveled and compacted as directed by AMC.

• Finished surfaces shall be uniform and free from defects.

1.5. Operation and Maintenance

During the O&M period, the Agency shall:

• Water all lawns and plantation areas regularly.

• Carry out weeding, pruning, trimming and lawn mowing.

• Apply manure, fertilizers and plant protection measures as required.

• Replace dead, damaged, diseased or missing plants.

• Maintain the garden in a clean, healthy and aesthetically pleasing condition.

1.6. Inspection and Quality Control

• AMC may inspect any material, plant or work at any stage.

• Any material or work not conforming to the prescribed specifications may be

• The Agency shall rectify defective work and replace rejected materials at its own

1.7. Safety and Housekeeping

• The Agency shall comply with all applicable safety requirements.

• The site shall be kept clean throughout the Contract Period.

• Horticultural waste shall be regularly removed and disposed of at approved

1.8. Interpretation of technical specifications

• These specifications are indicative and not exhaustive.

• All works shall be executed in accordance with accepted horticultural practices

and AMC's instructions.

• In case of any discrepancy between the BOQ, Scope of Work, Technical

Specifications and Work Order, the interpretation of AMC shall be final and

binding on the Agency.

Volume 3: Bill of Quantities

Landscaping works

Qty Item Description Rate Amount Unit Amount

Supplying and spreading of good earth like fertile

1 450.00 soil as directed etc compt. 650.00 292,500.00 Cmt.

Supplying and spreading of good quality river

2 60.00 Kaamp Filling 100 mm as directed etc comp. 750.00 45,000.00 Cmt.

Supply and Planting of best quality saplings of

(Jasud, Ixora, Ticoma Gaudi-chaudi, Gultora,

Jetropha, Haemeliya, Chandani, Mogaro,

Galfemia, , Allamenda, Desi Gulab, Euphorbia

mili, Jasud Hybrid, Chandani double,

Madhukamini, Madhumalti, Ticoma Capensis,

Ixora draft, Nikadevia, English Karen, Bougain

villea etc.) having height of minimum 2.00 to

2.5 ft. and bag size is 8 inch x 10 inch, well

branched, well established & free from disease at

site as per the instructions.

Landscaping works

Qty Item Description Rate Amount Unit Amount

Supply and Planting of best quality saplings of

(Jasud, Ixora, Ticoma Gaudi-chaudi, Gultora,

Jetropha, Haemeliya, Chandani, Mogaro,

Galfemia, , Allamenda, Desi Gulab, Euphorbia

mili, Jasud Hybrid, Chandani double,

Madhukamini, Madhumalti, Ticoma Capensis,

4 250.00 Ixora draft, Nikadevia, English Karen,Bougain 80.00 20,000.00 Nos.

villea etc.) having height of minimum 3.00 to

4ft. and bag size is 10 inch x 12 inch, well

branched, well established & free from disease at

site as per the instructions. Location and

placement of given plant to be decided by person

Supply and Planting of best quality saplings of

Palm(Botal Brush palm,foxtel etc. ) having height

of minimum 10.00 to 12.00 ft. and bag size is

5 25.00 inch x 21 inch, well branched, well established & 1,250.00 31,250.00 Nos.

free from disease at site as per the instructions

Location and placement of given plant to be

decided by person in charge.

Landscaping works

Qty Item Description Rate Amount Unit Amount

Supply and Planting of best quality saplings of

champa (deshi) having height of minimum 10 to

12 ft. and bag size is 21 inch x 21 inch, well

6 0.00 branched, well established & free from disease at 1,250.00 - Nos. -

site as per the instructions. Location and

placement of given plant to be decided by person

Supply and planting of best quality saplings of

champa (Red) having height of minimum 08 to

10 ft. and bag size is 15 inch x 16 inch, well

7 10.00 branched, well established & free from disease at 750.00 7,500.00 Nos.

site as per the instructions. Location and

placement of given plant to be decided by person

Supply and planting of best quality saplings of

Tarminaliya(Mentalii) having height of minimum

10 to 12 ft. and bag size is 21 inch x 21 inch,

8 25.00 well branched, well established & free from 1,100.00 27,500.00 Nos.

disease at site as per the instructions. Location

and placement of given plant to be decided by

person in charge.

Landscaping works

Qty Item Description Rate Amount Unit Amount

Supply and Planting of best quality of Golden

Bamboo having height of minimum

9 100.00 5 to 6 ft. and bag size is 8 inch x 10 inch, well 75.00 7,500.00 Nos.

branched, well established & free from disease at

site as per the instructions

Supply and Planting of best quality of Ficus

panda,Ficus benamina,Ficusbenjamina

10 25.00 varigated,Ficus longisland bag size is 13 inch x 13 175.00 4,375.00 Nos.

inch, well branched, well established & free from

disease at site as per the instructions

Supply and Planting of best quality saplings of

Indoor Plants (Croton,Draceana, Difen,song of

Indiya etc.) having height of minimum

11 100.00 2.00 to 2.5 ft. and bag size is 8 inch x 10 inch, well 75.00 7,500.00 Nos.

branched, well established & free from disease at

site as per the instructions

Landscaping works

Qty Item Description Rate Amount Unit Amount

Supply and Planting of best quality saplings of

ground cover of species specifies (Alternathera

Green,Alternathera Red, Asparagus springerii,

Wedelia trilobata, Stenotaphrum - ( Ghoda grass),

12 1500.00 Porchuleca, kadak bijli,etc.) bag size is 6 inch x 8 15.00 22,500.00 Nos.

inch in earthen pots well branched, well

established & free from disease at site as per

the instructions

Supply and Planting of best quality healthy

Creepers species (allamanda , paras,madhu malti,

Railway Creepers,Jai, etc.) bag size is 6 inch x

13 15.00 inch, as per the instructions Location and 30.00 450.00 Nos.

placement of given plant to be decided by person

Supply and Planting of best quality saplings of

Hedge plants like kadvi mahendi,dyuranta,

nikodeviya etc specifies bag size is 6 inch x

14 5000.00 inch, well branched, well established & free from 20.00 100,000.00 Nos.

disease at site as per the instructions Location

and placement of given plant to be decided by

person in charge.

Landscaping works

Qty Item Description Rate Amount Unit Amount

Supply and Planting of best quality saplings of

trees species as specified ( Alstonea scholaris,

Erythna indica, Jacaranda mimosifolia,Delonix

regia , Anthocephalus cadamba, Spathodea

companulata,Neem (Azadirachta indica),

Lagerstromia speciosa , Tabebuia argenta, Cordia

sebastena, Mimusops elegi, Bauhinia blakeana,

Kigellia pinata, Cassia fistula, Banyan, Ficus

religiosa, Bottle brush, Silver Oak, Billi, Mahagony,

15 0.00 Pendula, Desi Asopalav,Sevan, Badam, Ficus 75.00 - Nos. -

infectoria, Pinkesiya, Millingtonia hotensis, Rain

Tree, Bakm limdi, kasid, Ashok tree, parkiya,

Tabebuia Roseya, miletiya etc.) having height of

minimum 3.00 to 5.0 ft. and bag size is 8 inch x

inch, well branched, well established & free from

disease at site as per the instructions. Location

and placement of given plant to be decided by

person in charge.

Landscaping works

Qty Item Description Rate Amount Unit Amount

Supply and Planting saplings of trees species as

specified ( Alstonea scholaris, Erythna indica,

Jacaranda mimosifolia,Delonix regia

Anthocephalus cadamba, Spathodea

companulata,Neem (Azadirachta indica),

Lagerstromia speciosa , Tabebuia argenta, Cordia

sebastena, Mimusops elegi, Bauhinia blakeana,

Kigellia pinata, Cassia fistula, Banyan, Ficus

16 0.00 religiosa, of Bottle brush, Silver Oak, Billi, 1,450.00 - Nos. -

Mahagony, Pendula, Desi Asopalav,Sevan,

Badam, Ficus infectoria, Pinkesiya, Millingtonia

hotensis, Rain Tree, Bakm limdi, kasid, Ashok tree,

parkiya, Tabebuia Roseya, miletiya etc.) having

height of minimum 10 ft. to 12 ft. and bag size is

21 inch x 21 inch, well branched, well established

& free from disease at site as per the instructions.

Landscaping works

Qty Item Description Rate Amount Unit Amount

Supply and Planting best quality saplings of trees

species as specified ( Alstonea scholaris, Erythna

indica, Jacaranda mimosifolia,Delonix regia

Anthocephalus cadamba, Spathodea

companulata,Neem (Azadirachta indica),

Lagerstromia speciosa , Tabebuia argenta, Cordia

sebastena, Mimusops elegi, Bauhinia blakeana,

Kigellia pinata, Cassia fistula, Banyan, Ficus

religiosa, Peltophoroum, Bottle brush, Silver Oak,

17 30.00 Billi, Mahagony, Pendula, Desi Asopalav,Sevan, 1,450.00 43,500.00 Nos.

Badam, Ficus infectoria, Pinkesiya, Millingtonia

hotensis, Rain Tree, Bakm limdi, kasid, Ashok tree,

parkiya, Tabebuia Roseya, miletiya etc.) having

height of minimum 8 ft. to 10 ft. and bag size is

inch x 21 inch, well branched, well established &

free from disease at site as per the instructions.

Location and placement of given plant to be

decided by person in charge

Landscaping works

Qty Item Description Rate Amount Unit Amount

Supply and planting best quality Medicinal plant

(Damro,Parnakuti,Ardusi,Ajmo,kuvarpathu etc.)

18 0.00 bag size is 6 inch x 8 inch, as per the instructions 50.00 - Nos. -

Location and placement of given plant to be

decided by person in charge.

LAYING OUT LAWN - After excavating soil upto

cm. depth & removing unwanted stuff, stones

etc. Preparing soil for planting by supplying,

mixing and 0.5 cmt FYM maximum 100 sqmt of

lawn area and doing termicide @ 1 lit / 100 sqmt

area and planting selection 1 type / English lawn /

approved lawn grass at maximum 6 cm x 6 cm

distance and maintain it upto 120 days.

Maintenance include all operations i.e.

watering, grass cutting, gap filling, applying of

fertilizer if require etc.

Supplying and spreading good beach sand/River

sand for GYM and children play area

Supplying and spreading good Charu dust on site

21 100.00 rate including levelling and compaction as per inst. 1,350.00 Cmt.

given by site in charge.

Landscaping works

Qty Item Description Rate Amount Unit Amount

Supplying and spreading good lime dust on site

22 8000.00 rate including levelling and compaction as per inst. 4.00 Kg

given by site in charge.

Overall Maintenance of garden including

replacement of plants, watering, cleaning,

23 4300.00 Gardening etc. complete for entire premises for 2 225.00 Smt. 2 year

years (The time shall be start after official handling

over of the garden)

Total Cost of Work