Tender Document for Selection of an Agency for Printing Job

1. Technical 1. Technical Proposal should be placed in single envelope

Proposal labeled as “Technical Proposal.”

2. Bid Processing Fee should be placed in single envelope

labeled as “Bid Processing Fee.”

3. EMD should be placed in single envelope duly labeled

2. Bid as “EMD.”

All the above envelopes should be put in a separate big cover

(Scanned labeled as- “(Bidder’s name): Tender for Selection of

copy on Agency for Printing Job."

nProcure and All submissions(in hard copy)/communications should be

Hardcopy submitted/addressed to:

with bid) Managing Director, iNDEXTb

3. EMD Industrial Extension Bureau (iNDEXTb), Block No. 18, 2nd

(Scanned copy Floor, Udyog Bhavan, Gandhinagar, Gujarat

on nProcure and Email: [email protected]

The price bid (Financial) is compulsorily to be submitted online

on https://tender.nprocure.com/ .

 Annexure VI – FINANCIAL PROPOSAL

(on nProcure Only)

 Failure to comply with this may render the bid invalid.

Bid Evaluation Refer to Evaluation Methodology as mentioned in this tender

Criteria. document.

Security Deposit

The EMD of the selected bidder will be converted into the

Security Deposit.

Validity of Bid Valid for 180 days from last day of submission

IMPORTANT DATES

The bid document can be downloaded from websites

https://indextb.com/ and https://tender.nprocure.com/

Queries, if any, proposed to be raised at the pre-bid

Pre-Bid Queries meeting by the bidders should be e-mailed to

Submission [email protected] up to 3:00 PM (IST) at least one

working day before the date of the pre-bid meeting.

Pre-Bid Meeting 14/09/2026 at 3:00 PM (IST) at the client’s location.

Submission of Bid

(Technical-hardcopy 21/09/2026 up to 03:00 PM (IST)

& Financial- Online

Opening of Technical

Will be communicated subsequently.

Opening of Price Bid

Till one year from the date of award of the contract,

Contract Duration further extendable for one year on mutual agreement.

Bidders are required to submit Bids in the formats as given under along with other

required supporting documents as mentioned in this document:

Page Number of the

No. ANNEXURE Description Bid Document

submitted by bidder.

2 BID PROCESSING FEE

3 Sample Publication/ Paper

4 ANNEXURE - I COVERING LETTER

5 ANNEXURE - II ORGANIZATION DETAILS

6 ANNEXURE - III EXPERIENCE

7 ANNEXURE - IV AVERAGE ANNUAL TURNOVER

LETTER OF UNDERTAKING

REGARDING DEBARMENT

9 ANNEXURE VI: FINANCIAL PROPOSAL Only on nProcure

Note: Financial bid to be submitted online only. Submission of Financial Bid

in any other mode shall lead to disqualification.

Tender Document for Selection of an agency for Printing Job

1.1 This Tender document is issued by Industrial Extension Bureau (iNDEXTb), a

Government of Gujarat organization.

1.2 In taking up the said assignment, each interested bidder should make its own

independent assessment and seek its own professional, technical, financial and

1.3 The issue of this tender document does not imply that iNDEXTb is bound to select

a bidder or to appoint the Selected Bidder, as the case may be, for the Assignment

and the iNDEXTb reserves the right to reject all or any of the Bidders or Bids

without assigning any reason whatsoever. Mere submission of a responsive Bid

does not ensure selection of the Bidder.

1.4 The bidder will bear all its costs associated with or relating to the preparation and

submission of its bid including but not limited to preparation, copying, postage,

delivery fees, expenses associated with any demonstrations or presentations which

may be required by iNDEXTb or any other costs incurred in connection with or

relating to its bid. All such costs and expenses will remain with the bidder and

iNDEXTb will not be liable in any manner whatsoever for the same or for any other

costs or other expenses incurred by a bidder in preparation or submission of the

bid, regardless of the conduct or outcome of the Bidding Process.

Tender Document for Selection of an agency for Printing Job

2. Background and Objective

2.1 Vibrant Gujarat Summit is being organized biennially since the year 2003 and

accordingly 10 editions of the summit have been organized in the years 2003,

2007, 2009, 2011, 2013, 2015, 2017, 2019 and 2024. Over the years, the Summit

has emerged as one of the flagship events of India and a major platform to discuss

investments and development.

2.2 Industrial Extension Bureau (iNDEXTb) is a Government of Gujarat organization

registered under the Societies Act, operates under the Industries and Mines

Department (IMD) of the Government of Gujarat (GoG). iNDEXTb plays a pivotal

role in promoting industrial investments in the state of Gujarat, attracting investors

from India and abroad. Since 2003, iNDEXTb is the nodal organization for

organizing the Vibrant Gujarat Global Summits.

2.3 Industrial Extension Bureau (iNDEXTb) intends to appoint a reputed and

experienced agency for undertaking printing-related works required for various

official programmes, events, publications and promotional activities of iNDEXTb,

as and when required, in accordance with the specifications, terms and conditions

stipulated in this tender.

Tender Document for Selection of an agency for Printing Job

3. Bid Invitation

3.1 iNDEXTb invites bids from reputed printing bidders who will be responsible

for providing high quality printing Job in a very professional way.

3.2 Through this tender, iNDEXTb intends to select and appoint a bidder for a

contract period as mentioned in the scope of Work. Contract is further

extendable subject to the mutual agreement of the Bidder and iNDEXTb.

3.3 Separate envelopes should be prepared for the Bid Processing Fee and EMD,

clearly marked as "Bid Processing Fee" and "EMD" respectively.

3.4 Any proposal received by iNDEXTb after the submission deadline will not be

considered as a valid submission. iNDEXTb will not be held responsible for any

delays caused by postal or courier services.

3.5 All contents of the Proposal should be clearly numbered, indexed, and organized

in a logical sequence. It is important to ensure that the Proposal is securely bound.

3.6 The proposals must be signed and submitted by the Authorized Signatory of the

Agency. The authorization should be attached to the Technical Proposal and can

be in the form of a written power of attorney, board resolution, or any other

appropriate form demonstrating that the representative has been duly authorized to

3.7 The bids are to be submitted in English and all entries must be typed and written in

blue/black ink. Initials of the Authorized representative of the bidder must attest all

erasures and alterations made while submitting the Bids.

3.8 The Bid evaluation process is detailed out in this document. The technical bids will

be evaluated as per the criteria laid down in the document.

3.9 Further details of any addendum, corrigendum and cancellation will be updated

from the website: https://indextb.com/ and https://tender.nprocure.com/ . No individual

communication/ advertisement in any form shall be done by iNDEXTb in this

regard. Bidders are advised to visit the mentioned websites regularly till the

completion of the entire process. The tender document and subsequent amendments

can be downloaded from the website: https://indextb.com/ and

https://tender.nprocure.com/ .

Tender Document for Selection of an agency for Printing Job

4. Instruction to Bidders

4.1 Conflict of Interest

4.1.1 The selected Firm/Agency should provide professional, objective and

impartial service and hold iNDEXTb interest paramount.

4.1.2 The selected Firm/ Agency will not outsource the scope of work under this

assignment in its entirety.

4.2 Validity of Proposal

4.2.1 iNDEXTb reserves the right to reject a proposal valid for a shorter period

as non-responsive.

4.2.2 In exceptional circumstances, prior to the expiry of the original bid validity

period, iNDEXTb may request the bidders to extend the period of validity

for a specified additional period. The request for the extension will be made

in writing. Bidder will not be permitted to modify its Price Bid but will be

required to extend the validity of the bid for the period of extension.

4.2.3 Extension of validity period by the bidder should be unconditional.

4.3 Right to Accept or Reject Any Proposal

4.3.1 iNDEXTb reserves the right to annul the tendering process, or to accept or

reject any or all the Proposals in whole or part at any time without assigning

any reason and without incurring any liability to the affected Bidder(s) or

any obligation to inform the affected Bidder(s) of the grounds for such

4.4 Clarifications and Amendments of Tender

4.4.1 The Clarifications/ Queries, if any, proposed to be raised at the pre-bid

meeting by the bidders should be e-mailed to [email protected] at least one

(1) working day before the date of the pre-bid Conferences. At any time

prior to the deadline for submission of bids, iNDEXTb, for any reason,

whether at its own initiative or in response to the clarifications requested

by prospective bidders may modify the bidding documents by amendment.

Any amendments/ corrigendum/ modification will be uploaded on

https://indextb.com/ and https://tender.nprocure.com/ and such

modification will be binding on the Bidders. In order to allow prospective

Tender Document for Selection of an agency for Printing Job

Bidders reasonable time to take the amendment in to account in preparing

their bids, iNDEXTb, at its discretion, may extend the deadline for the

submission of bids.

4.5 Earnest Money Deposit

4.5.1 The EMD will be in Indian Rupees and will be in the form of Demand Draft

from any of the Nationalized / Scheduled Bank in favor of “Industrial

Extension Bureau” payable at Gandhinagar. The EMD of unsuccessful

Bidders will be refunded on request by the Bidder after final award of

Contract. EMD of the successful bidder will be converted in to the Security

4.5.2 The EMD will be forfeited on account of one or more of the following

 Bidder withdraws the Proposal during the validity period specified in

 Bidder does not respond to requests for clarification of its Proposal.

 Bidder fails to provide required information during the evaluation

process or is found to be non-responsive.

 Successful Bidder does not accept Letter of intent and/or sign an

4.6 Security Deposit

4.6.1 The SD will be forfeited on account of one or more of the following

 Bidder withdraws the Proposal during the validity period specified in

 Bidder does not respond to requests for iNDEXTb.

 Bidder fails to fulfill requirements of iNDEXTb/ Complete the project.

4.7 Preparation of Proposal

4.7.1 Bids that are incomplete in any respect or those that are not consistent with

the requirements as specified in this document may be considered as non-

responsive and may be liable for rejection.

4.7.2 Adherence to formats, wherever prescribed, is required. Non-adherence to

formats may be a ground for declaring a Bid non-responsive.

4.7.3 All communication and information will be provided in writing and in

English language only.

Tender Document for Selection of an agency for Printing Job

4.7.4 All financial data will be given (converted) in Indian Rupees only.

4.7.5 All communication and information provided should be legible, and

wherever the information is given in figures, the same should also be

mentioned in words. In case of conflict between amounts stated in figures

and words, the amount stated in words will be taken as correct.

4.7.6 No bidder is allowed to modify, substitute, or withdraw the Proposal after

its submission. However, iNDEXTb or any of its agencies reserves the right

to seek additional information and/or certification from the bidders, if found

necessary, during the course of evaluation of the bid. Non-submission,

incomplete submission or delayed submission of such additional

information and/or clarifications sought by iNDEXTb or any of its advisors

/ consultants, may be a ground for rejecting the Bid.

4.7.7 If any claim made or information provided by the bidder in the bid or any

information provided by the Bidder in response to any subsequent query by

iNDEXTb or any of its agencies, is found to be incorrect or is a material

misrepresentation of facts, then the bid will be liable for rejection. Mere

clerical errors or bona fide mistakes may be treated as an exception at the

sole discretion of iNDEXTb or any of its agencies and if iNDEXTb or any

of its advisors/agencies/consultant is adequately satisfied.

4.7.8 Bidders should read corrigendum/addendum and should submit their Bids

in line with same.

4.8 Pre-Bid Meeting

4.8.1 The purpose of the pre-bid meeting will be to clarify queries of the Bidders

related to the Project and bid document, if any.

4.8.2 Corrigendum if any, after the pre-bid meeting will be uploaded on

https://indextb.com/ and https://tender.nprocure.com/ . Any amendments /

corrigendum / modification will be binding on the Bidders.

Tender Document for Selection of an agency for Printing Job

5. Pre-qualification Criteria

No. Basic Specific Requirements Documents Required

1 Experience Minimum ‘5’ years of experience as Work order/ Invoice/

on 31/03/2026 in the field of completion certificate /

printing for various requirements LOI/ Agreement from

such as books, brochures, flyers, client mentioning the work

invitation cards, flex, vinyl, etc. done for each of the 5 years

to prove experience in

printing Services along

with a CA certificate

verifying this experience

and copy of Certificate of

(As per ANNEXURE-III)

2 Turnover Minimum average annual turnover A CA certificate validating

from Printing from Printing and related works in the turnover must be

and related India of ₹2 crore in the last 3 provided.

financial years (2023-24, 2024-25,

(As per ANNEXURE-IV)

Undertaking Self-Certification on Rs. 300 Stamp (As per ANNEXURE-V)

Regarding Paper.

4 Sample At least 5 printed jobs in four/five (To be sent along with

Publication/ color and coating offset of different Technical bid)

Paper clients completely printed and

produced by your firm.

Tender Document for Selection of an agency for Printing Job

6. Evaluation Methodology

6.1 Bids are ranked by their Grand Total Value Lowest total = L1, next = L2, and

6.1 Bids are ranked by their Grand Total Value Lowest total = L1, next = L2, and

6.2 Even if a bidder wins overall (L1), they must match the lowest quoted rate (L1

rate) for every individual item in the tender.

6.3 The overall L1 bidder must confirm to the Tender Inviting Authority that they'll

accept these item-wise L1 rates within a given deadline. If they refuse or don't

respond, their bid is rejected and the offer moves to L2 (then L3, and so on),

each time subject to matching item-wise L1 rates.

6.4 The Tender Inviting Authority will award work to up to 2 agencies (in rank

order), as long as they agree to match item-wise L1 rates and follow all tender

terms. The Tender Inviting Authority's decision is final.

6.5 The quantities and weightages shall be as provided in the Financial Bid format

on the nProcure portal and are intended solely for bid evaluation.

Tender Document for Selection of an agency for Printing Job

7. Scope of Work

Industrial Extension Bureau (iNDEXTb) intends to select bidder for its various

printing requirements for printing job in a very professional way. The scope of work

may not be limited as described below but it may vary as per requirements and

situations arising from time to time.

7.1 Data collection and Analysis

The information required for the various jobs involved shall be supplied by iNDEXTb.

However, the bidder shall take pro-active role to collect the latest information from

concerned departments of iNDEXTb.

It may be the case that data supplied by iNDEXTb may require some editing,

modification etc. at the stages of designing and publishing. The printing bidder should

be able to manage at its facilities as instructed by the officer in charge of iNDEXTb

for the particular printing requirements. However, final write-up, design, colour codes

shall be approved by the iNDEXTb authorities.

7.2 Requirements of various jobs to be executed

7.2.1 Time Frame

 The various works/jobs assigned to bidder from time to time, shall be

completed a specified in time frame and in case of emergencies; bidder has

to complete the task in stipulated time limit.

 Bidder should have full service print studio offering printing solutions to

iNDEXTb. Bidder should be capable of executing the task of printing

promotional material, print ads and publications.

 Creative concepts, attractiveness, well-thought out layouts and persuasive

impact approach is our prime requirement from printing work.

Following job works are sort out by iNDEXTb. In addition to these, other jobs

related to such kind of activities shall be assigned if required:

Tender Document for Selection of an agency for Printing Job

 Corporate brochure, event folder, posters, fliers, PVC stickers, Leaflet,

Informatory Booklet, Administrative report, Inter office Memo, calendars,

catalogues, invitation cards, diaries, Standees, backdrop, Paper carry bags,

badges with plastic covers, envelopes etc. On instructions, booklets

preparation may require hard bound, spiral binding, perfect binding, center

pinning, UV laminations and other high quality jobs, etc. at no extra cost.

7.2.4 Printing Mode

 The bidder will have to mention the printing modes/ techniques available

with them at their printing facilities such as offset printing, digital printing,

and rotogravure, screen printing, etc.

7.2.5 Printing jobs based on Colour requirements

 Black & White, One colour, Two colour and Four colour and multi-colour

(five and six colour). All the colours shall be used as per required resolution.

Tender Document for Selection of an agency for Printing Job

8. General Terms and Conditions

8.1 Rate must be written in figures and words, also in Indian Rupee only.

8.2 The selected bidder will not assign or sublet the assignment in its entirety or part

to any other agency.

8.3 Rates quoted will be valid up to completion of the assignment from the date of

8.4 Direct or indirect canvassing on the part of the bidder or his representative will lead

to disqualification.

8.5 If a bidder imposes conditions, which are in addition to or in conflict with the

conditions mentioned herein, his bid is liable for straight away rejection. In any

case none of such conditions will be deemed to have been accepted unless

specifically mentioned in the letter of acceptance of Bid issued by the iNDEXTb.

8.6 iNDEXTb reserves the right to accept or reject one or all bids without assigning

8.7 Release of EMD: The EMD of unsuccessful Bidders will be released on request,

after final acceptance of the successful bidder’s proposal, i.e., acceptance of work

order by the successful bidder.

8.8 Termination: The Assignment can be terminated at any time by iNDEXTb, if the

services are not up to the satisfaction, after giving an opportunity to the selected

agency of being heard and recording of the reasons for repudiation. The notice

period for termination will be 30 days.

8.9 All legal proceedings, if necessity arises, by any of the parties needs to be lodged

in courts situated in Gandhinagar and subject to Gandhinagar jurisdiction only.

8.10 The IPR and other rights of the material or documents developed during the course

of the assignment will be the ownership of iNDEXTb. Rights of all deliverables as

a scope of this assignment shall remain with the iNDEXTb. iNDEXTb can use all

such deliverables in the way iNDEXTb wants without seeking any

concurrence/permission of the agency.

8.11 For the purposes of this clause, “Force Majeure” means an event beyond the control

of the Agency/Firm and not involving the agency’s fault or negligence, and not

foreseeable. Such events may include, but are not restricted to, acts of iNDEXTb

Tender Document for Selection of an agency for Printing Job

in its sovereign capacity, wars or revolutions, riot or commotion, earthquake, fires,

floods, epidemics, quarantine restrictions and freight embargoes.

8.12 If a Force Majeure situation arises, the Agency/Firm/Bidder will promptly notify

iNDEXTb in writing of such condition and the cause thereof. Unless otherwise

directed by iNDEXTb in writing, the Agency/Firm will continue to perform its

obligations under the Contract as far as is reasonably practical and will seek all

reasonable alternative means for performance not prevented by the Force Majeure

8.13 Purchase order for printing material/product/goods will be placed as and when

required and work shall be carried out as per the direction of

authority/representative of iNDEXTb.

8.14 Bidder has to get approval of the sample of final material/product/goods from

iNDEXTb before printing including if any last moment changes are carried out.

8.15 iNDEXTb will pay only for the finished, clean and acceptable

material/product/goods. If the material/product/goods is found completely

unacceptable/ unfit for use or not as per the approved sample, iNDEXTb is bound

to reject complete set of ordered without any financial burden on it and the bidder

has to re-print the entire ordered material/product/goods as per approved sample at

his own cost within the time limit as instructed by iNDEXTb.

8.16 iNDEXTb may not liable to accept any material/product/goods if no prior approval

is taken before printing or supplying. These material/products/goods may be

rejected and iNDEXTb is not liable to pay for same.

8.17 iNDEXTb may randomly test/assess the supplied material/product/goods before

taking delivery. If randomly selected supplied material/product/goods is

unacceptable/ unfit for use or as per the standard prescribed by iNDEXTb, whole

or partial lot may be rejected and no payment will be made for whole or partial

8.18 No material/product/goods shall be supplied after delivery period specified in order

without prior approval of iNDEXTb. If material/product/goods is for immediate

use and in case of delay, it may lose its relevance, therefore, iNDEXTb reserves

the right not to grant approval for delivery period extension, in such cases and

purchase order shall be short closed with applicable penalties. iNDEXTb shall not

be responsible for any consequent loss suffered by bidder.

Tender Document for Selection of an agency for Printing Job

8.19 Bidder has to deliver full or part material/product/goods within Ahmedabad or

Gandhinagar as instructed by iNDEXTb.

8.20 Delivery of the Goods and performance of the services shall be made by the bidder

in accordance with the instruction and time schedule specified by the iNDEXTb.

In case the supply is not completed in the stipulated delivery period, iNDEXTb

reserves the right to short-close/ cancel the order and/ or recover liquidated damage

charges. The cancellation/ short-closing of the order shall be at the risk and

responsibility of the bidder and the iNDEXTb reserves the right to purchase whole

or partial unsupplied item at the risk and cost of the defaulting vendors.

8.21 Delay by the bidder in the performance of its delivery obligations shall render the

bidder liable to any or all of the following sanctions:

8.21.1 Forfeiture and/or adjust of its security deposit,

8.21.2 Imposition of liquidated damages,

8.21.3 Short closure of the contract in part or full and / or termination of the contract

8.21.4 Purchase the ordered material/product/goods from the open market at cost of

8.22 E-way bill number should be mentioned on the invoices, if applicable. It shall be

the responsibility of bidder to obtain e-way bill in case of movement of goods

exceeding limit as per the GST Act/Government Guideline. Bidder would

indemnify iNDEXTb in case of any non-compliance or default or due to lack of

diligence on the part of the bidder to comply with the e-way bill requirement.

8.23 iNDEXTb reserves the right to be indemnified for the credit loss in case if

iNDEXTb is unable to claim the input tax credit for any non-compliance / default

in raising appropriate invoice by supplier.

8.24 It would be the responsibility of the bidder to raise and send appropriate tax invoice

to iNDEXTb and declare correct information on invoice as per the provisions of

GST Act. Payment shall be made on receipt of goods by iNDEXTb. For claiming

this payment the following documents are to be submitted to the iNDEXTb.

8.24.1 Bill/consolidated invoice (Original + Two copy) with all the details of bidder

(Name, address, GSTIN, place of supply, SAC/ HSN code, Bank details,

etc.) and other mandatory details shall be mentioned on the invoice.

Tender Document for Selection of an agency for Printing Job

8.24.2 Invoice clearly indicating break up details of composite price i.e. Basic,

Goods and Services Tax (GST), delivery challan number any other Duties

and Taxes, etc, if applicable.

8.24.3 Acknowledged Delivery Challan in original/ Proof of receipt.

8.24.4 E-way bill as prescribed in the GST Act, if applicable.

8.24.5 Proof of payment of GST, if applicable.

8.25 TDS/TCS shall be deducted at the prescribed rate, if any

8.26 Decision of MD, iNDEXTb will be final in case of any dispute, difference, question

or disagreement arises between iNDEXTb and bidder. In this case, decision of MD,

iNDEXTb will be final and it will be binding to all.

8.27 Dispute Resolution and Arbitration

8.27.1 The Parties shall endeavor, in the first instance, to resolve any dispute,

disagreement or difference arising out of or in connection with this

Agreement and subject tender, including any question regarding its

interpretation, performance, existence, validity, termination and the rights

and liabilities of the Parties to this Agreement and subject tender (a

“Dispute”) through good faith negotiations.

8.27.2 All questions, disputes, differences and/or interpretation of this

Agreement and subject tender whatsoever, which may at any time arise

between the parties to this Agreement and subject tender in connection

with the agreement or any matter arising out of or in relation thereto, shall

be referred to Sole Arbitrator as per the provisions of Arbitration and

Conciliation Act, 1996 and subsequent amendment thereto.

8.27.3 The venue of arbitration shall be Gandhinagar only, subject to the above,

the Civil Courts in Gandhinagar only shall have exclusive jurisdiction in

this matter. The expense of the arbitration shall be paid as may be

determined by the Arbitrator.

8.28 Intellectual Property Rights

8.28.1 The agency warrants and represents that all materials and works created,

used, or provided by the agency in the course of the services, including

but not limited to software, algorithms, designs, and other intellectual

property, do not infringe upon any third-party intellectual property rights.

Tender Document for Selection of an agency for Printing Job

The agency agrees to indemnify and hold harmless the client against any

claims, damages, costs, or expenses arising from any actual or alleged

infringement of third-party intellectual property rights caused by the

agency's materials or works.

8.28.2 The client shall own all intellectual property rights, including but not

limited to copyrights, patents, trademarks, and trade secrets, in any

materials or works created, developed, or provided by the agency under

this contract. The agency shall promptly assign and transfer to the client

all such intellectual property rights and shall execute any documents and

take any other actions reasonably requested by the client to perfect and

protect such rights.

8.28.3 All the soft copies and print materials shall be property of iNDEXTb. All

rights will be reserved by iNDEXTb. The material in any form shall not

be used by the bidder without prior permission of competent authorities of

iNDEXTb and indemnify iNDEXTb about any use of copy-write material,

banned material, losses, etc.

8.28.4 This clause shall survive the termination or expiration of this contract.

Tender Document for Selection of an agency for Printing Job

9. Award of Contract

9.1 Contract will be awarded to up to two Bidders (please refer Methodology

Evaluation Methodology section of this tender document). The Managing Director,

iNDEXTb will be the competent authority in this regard whose decision will be

final & binding to all.

9.2 Notification about Award of Contract will be made in writing to the successful

Tender Document for Selection of an agency for Printing Job

ANNEXURE I: COVERING LETTER

(To be provided on the company’s letterhead)

The Managing Director,

Subject: Selection of an Agency for Printing Job

Dear Sir/ Ma’am,

1. We, the undersigned, having carefully examined the referred Tender Document,

offer to provide the required services, in full conformity with the said Tender

2. We have read all the provisions of this Tender Document and confirm that these are

acceptable to us.

3. If a Bidder is nominated as Selected Bidder, we understand that it is on the basis of

the technical, financial & organizational capabilities and experience of the Bidder

taken together. We understand that the basis for our qualification will be the

complete bid documents submitted along with this letter and that any circumstance

affecting our continued eligibility as per Tender Document or any circumstance

which would lead or have led to our disqualification, will result in our

disqualification under this bidding process.

4. We agree that if we fail to perform according to the conditions/stipulations of the

Tender Document, iNDEXTb or its representative will be at liberty to take action

in accordance with the tender.

5. We agree to abide by this bid for a period of 180 days from the Due Date fixed for

receiving the same and it will remain binding upon us and may be accepted at any

time before the expiry of that period.

6. We agree that if we fail to fulfill any of the conditions mentioned above, iNDEXTb

has the right to forfeit the EMD being furnished by us along with this Bid.

Tender Document for Selection of an agency for Printing Job

7. We understand that iNDEXTb is not bound to accept any or all Bids it may receive.

8. We declare that we have disclosed all material information, facts and

circumstances, which would be relevant to and have a bearing on the evaluation of

our bid and selection as Agency.

9. We do also certify that all the statements made and/or any information provided in

our proposal is true and correct and complete in all aspects.

10. We declare that in the event that iNDEXTb discovers anything contrary to our

above declarations, it is empowered to forthwith disqualify us and our Bid from

further participation in the Bid evaluation process and forfeit our EMD & Bid

(Name of the person)

(In the capacity of)

Duly authorized to sign Proposal for and on behalf of (Fill in block capitals)

Tender Document for Selection of an agency for Printing Job

ANNEXURE II - ORGANIZATION DETAILS

Name of the Bidder

Address of the Bidder

Date of Incorporation / Establishment

Phone No of the Bidder

Email id of the Bidder

Name of the Authorized contact person

Mobile No of the Contact person

Email id of the Contact person

PAN Number (Provide attested Photocopy)

GST Identification No(Provide attested Photocopy)

SIGN OF AUTHORISED SIGNATORY AND STAMP OF THE BIDDER

Tender Document for Selection of an agency for Printing Job

ANNEXURE III: EXPERIENCE

TO WHOMSOEVER IT MAY CONCERN

This is to certify that (Name of the Company) is engaged in the Printing and related

business works in India at from the year________ .

At least one work order/ Invoice/ completion certificate / LOI/ Agreement from client

mentioning the work done in Printing and related works for each of the last 5 years to

prove experience in Printing and related works are as under:

No. Financial Year Project Name Project Amount

A copy of Certificate of Incorporation is also attached.

(SIGN AND STAMP OF THE CHARTERED ACCOUNTANT)

Name of Chartered Accountant:

Tender Document for Selection of an agency for Printing Job

ANNEXURE IV: AVERAGE ANNUAL TURNOVER

TO WHOMSOEVER IT MAY CONCERN

This is to certify that (Name of the Company) is engaged in the business of Printing

and related works. Average Annual Turnover from the activities related to printing in

the last three financial years is as under: ( As per pre-qualification criteria)

No. Financial Year Amount in Rs. Amount in Words

Average Annual Turnover

(SIGN AND STAMP OF THE CHARTERED ACCOUNTANT)

Name of Chartered Accountant:

Tender Document for Selection of an agency for Printing Job

ANNEXURE V– LETTER OF UNDERTAKING REGARDING DEBARMENT

Managing Director,

Subject: Selection of an Agency for Printing Job

I hereby confirm that my/our firm/company M/s ______________ is not

blacklisted/delisted or banned/debarred by any Institution/State/Central Government

Department/Public Sector undertaking during the last ten years till the bid due date.

During the tenure, if above information found incorrect/false/fraudulent, iNDEXTb

has a right to terminate our empanelment including forfeit our EMD and carry out any

penal action on us, as deemed fit.

Yours faithfully,

(Signature of Authorized Signatory) (Name, Title, Address, Date)

Tender Document for Selection of an agency for Printing Job

Annexure VI – FINANCIAL PROPOSAL(Only on nProcure)

Submission to be made online only on the website https://tender.nprocure.com/ in the

prescribed format therein:

 The quote submitted below should be inclusive of taxes, transportation, loading

& unloading & duties. (Free on Board (FOB) Destination)

 The agencies are required to fill the financial bid online only at

https://tender.nprocure.com/ as per the prescribed format (Financial Bid),

submission of the financial bid in any other mode will lead to straight away

disqualification.

 The bid should be indicated in Indian Rupees. Bid in any other currency would

not be accepted and is liable to be rejected.

 All bidders are requested to submit the rates only 5 decimal points.

Pages per Total

Sr Item / Approx Weightage(B

Specification Sq. (A*B*C

No Job Qty(A) )

Mont Blanc Approx.: 1000

(inside): 170 Pages:

1 Booklet-1 Blanc Title+20

Color: 4 color inside)

Tender Document for Selection of an agency for Printing Job

Pages per Total

Sr Item / Approx Weightage(B

Specification Sq. (A*B*C

No Job Qty(A) )

Sinar Matt Approx.:

(inside): 130 Pages:

2 Booklet-2 GSM Sinar 24(4

Color: 4 color inside) 2000

: 250 GSM Approx.:

Paper Pages: 1000

(inside): 170 24(4

GSM Mont Title+20

3 Brochure Finish: Silky

Tender Document for Selection of an agency for Printing Job

Pages per Total

Sr Item / Approx Weightage(B

Specification Sq. (A*B*C

No Job Qty(A) )

GSM Royal Approx.:

4 Notepad (Cover): 4 34(4

Dali Candido 500

Invitation Finish: Die Approx.

Card with Cutting Size:5.5

Envelope- 2 Creasing, Inch x

1 Folding with Inch

Tender Document for Selection of an agency for Printing Job

Pages per Total

Sr Item / Approx Weightage(B

Specification Sq. (A*B*C

No Job Qty(A) )

Dali Candido 500

Finish: Die Approx.

Cutting Size:5.5

2 Creasing, Inch x

6 Folding with Inch

Paper: 200 1000

Matte art Approx.

Certificat paper Size: A4

e Color: 4 color

Tender Document for Selection of an agency for Printing Job

Pages per Total

Sr Item / Approx Weightage(B

Specification Sq. (A*B*C

No Job Qty(A) )

8 White Standar 100

Color: 4 color d Size

Head embossing of Approx.

national Size: A4 1000

10 Standee Size: 6 X 3 ft Scroll 6 150

flex ft. x 3ft.

Tender Document for Selection of an agency for Printing Job

Pages per Total

Sr Item / Approx Weightage(B

Specification Sq. (A*B*C

No Job Qty(A) )

Color: 4 + 1 Approx.

Car Pass- color Size:4

1 Finish: Cut to Inch x

size with 2 Inch 2000

Color: 4 color Size:4

12 Finish: Cut to Inch x

size with 2 Inch

Paper: 170 Approx.

GSM Sinar Size: A4

Program Matte Close:

Schedule Color: 4 color 3.5 inch

Finish: 3 x 4 inch.

Creasing / Open:

Tender Document for Selection of an agency for Printing Job

Pages per Total

Sr Item / Approx Weightage(B

Specification Sq. (A*B*C

No Job Qty(A) )

Door Folding 14 inch

with coating x 6 inch

Perforation Approx.

Food pin binding Size:

Coupon/ and inch x

Lunch numbering inch

Pass 100 pages in

Tender Document for Selection of an agency for Printing Job

Pages per Total

Sr Item / Approx Weightage(B

Specification Sq. (A*B*C

No Job Qty(A) )

variable Approx.

Bus/Ferry number Size:

Stickers printing 4 inch x

stickers of 18 inch

Letter Bond 75 Approx.

Head GSM Size: A4

Tender Document for Selection of an agency for Printing Job

Pages per Total

Sr Item / Approx Weightage(B

Specification Sq. (A*B*C

No Job Qty(A) )

Seminar Color: 4 +1

invitation Color

card with Finish: Die

Envelope Cutting

2 Creasing, Approx. 1000

Folding with Size: A5

Tender Document for Selection of an agency for Printing Job

Pages per Total

Sr Item / Approx Weightage(B

Specification Sq. (A*B*C

No Job Qty(A) )

Grand Total Value

Grand Total Value

 Bids are ranked by their Grand Total Value Lowest total = L1, next = L2, and

 Bids are ranked by their Grand Total Value Lowest total = L1, next = L2, and

 Even if a bidder wins overall (L1), they must match the lowest quoted rate (L1

rate) for every individual item in the tender.

 The overall L1 bidder must confirm to the Tender Inviting Authority that they'll

accept these item-wise L1 rates within a given deadline. If they refuse or don't

respond, their bid is rejected and the offer moves to L2 (then L3, and so on),

each time subject to matching item-wise L1 rates.

 The Tender Inviting Authority will award work to up to 2 agencies (in rank

order), as long as they agree to match item-wise L1 rates and follow all tender

terms. The Tender Inviting Authority's decision is final.

 The quantities and weightages shall be as provided in the Financial Bid format

on the nProcure portal and are intended solely for bid evaluation.

--:End of the Document:--