Providing Roller Machine on Rent Annual Base

Opening of Technical Bid (online) and Physical verification of Dt.12-09-2026 up to 11.00 hrs. Onwards if possible.

submitted document

Opening of technically qualifying tender price bid (on line) Dt.14-09-2026 up to 11.00 hrs. Onwards if possible.

Note Tender Fee will be accepted in DD only & for Bid Security (EMD) in form of DD / FDR / Bank Guarantee. The Veer

Narmad South Gujarat University reserves the right to reject any or all tenders or part of it which in the opinion of Veer

Narmad South Gujarat University.

University Engineer

Veer Narmad South Gujarat University

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Sr. Document Description Submitted Page No.

1 Annexure I - Declaration of Average Annual Turnover &

Exemption Eligibility

2 Annexure II - Declaration of Past Supply / Work / Service

Experience & Exemption Eligibility

3 Annexure III - EMD Submission or Exemption Declaration

4 Tender Fee (Inclusive GST) Demand Draft (DD)

5 Annexure IV -Bidder Information & Acceptance

Self-attested copy of PAN Card

Self-attested copy of GST Registration Certificate

Cancelled Cheque (for Bank Verification)

MSME / NSIC / DPIIT Startup Certificate (if applicable)

Any other document specifically required under the tender

6 Annexure V -Consolidated Self-Declaration (All Part)

7 Annexure VI -Price Reasonability Certificate

8 Annexure VII -Bid-Specific Requirements / Additional

Eligibility Requirements

A - Technical Bid

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For Online Biding

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A. The Registrar of Veer Narmad South Gujarat University is the tender issuing authority.

B. In case of any dispute, Vice Chancellor of the Veer Narmad South Gujarat University

shall be the competent authority and his decision shall be final and binding upon all

C. For dispute issues arising from tender, the jurisdiction will be Surat only.

D. The dispute settlement mechanism to be applied shall be follows.

a. In case of Dispute or difference arising between the Purchaser and a supplier

relating to any matter arising out of or connected with this agreement, such

disputes or difference shall be settled in accordance with the Arbitration and

Conciliation act, 1996 by a Sole Arbitrator. The Sole Arbitrator should be

appointed by Veer Narmad South Gujarat University. A copy of the appointment

Letter Shall be supplied to each of the parties.

b. Arbitration proceedings shall be held to be Surat. Gujarat India, and the language

of the arbitration proceedings and that of all documents and communications

between the parties shall be English.

c. The decision of the Arbitrator shall be final and binding upon both parties. The

cost and expenses of Arbitration proceedings will be paid as determined by the

Arbitrator. However, the expenses incurred by each party in connection with the

preparation, presentation etc. of its proceedings shall be borne by each party itself.

E. The Purchaser (VNSGU) and the supplier shall make every effort to resolve amicably by

direct informal negotiation any dispute arising between them under or in connection with

F. If, after Sixty (60) days, the parties have failed to resolve their dispute or difference by

such mutual consultation, then either the purchaser or the Supplier may give notice to

the other party of its intention to commence arbitration, as hereinafter provided, as to the

matter in dispute, and no arbitration in respect of this matter may be commenced unless

such notice is given.

G. Any dispute or difference in respect of which a notice of intention to commence arbitration

has been given in accordance with this clause shall be finally settled by arbitration.

Arbitration may be commenced prior to or after delivery of the Services/Software/Goods

under the Contract.

H. Arbitration Proceedings shall be conducted in accordance with the rules of procedure

specified in the SCC.

I. Not with standing any reference to arbitration herein,

a. The parties shall continue to perform their respective obligations under the Contract

unless they otherwise agree.

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DECLARATION OF AVERAGE ANNUAL TURNOVER & EXEMPTION

PART A – DECLARATION OF TURNOVER (LAST THREE FINANCIAL YEARS)

(To be filled by all bidders, including those claiming exemption, wherever applicable.)

We hereby declare that our average annual turnover from business activities relating to the supply

of goods, execution of works, and/or provision of services, during the last three financial years

Financial Year Annual Turnover (₹)

Average Annual Turnover

Required Turnover as per Bid

Average Turnover meets Bid Requirement YES / NO

Attachment Required:

Self-attested copy of Chartered Accountant Certified Turnover Certificate(s) and/or Audited

Financial Statements, wherever applicable.

PART B – EXEMPTION FROM TURNOVER REQUIREMENT (IF APPLICABLE)

We seek exemption from the turnover requirement under applicable Government procurement

Basis of Exemption

(Tick the applicable category and attach supporting document)

☐ MSME (Udyam Registered)

☐ NSIC Registered

☐ DPIIT Recognized Startup

☐ Any Other Category Eligible for Exemption under Applicable Government Policy (Specify):

Attachment Required:

Self-attested copy of valid supporting certificate/document for claiming exemption.

Exemption from turnover requirement shall be considered only upon submission of valid

documentary evidence in accordance with the applicable Government procurement policies and

tender conditions.

FINAL DECLARATION

I/We hereby declare that:

✔ All information furnished above is true, complete, and correct to the best of our

knowledge and belief.

✔ We understand that concealment, misrepresentation, or submission of false information

may lead to rejection of the bid and other actions as permissible under applicable rules.

✔ We agree to submit any additional documents/information, if required by the Procuring

Entity during bid evaluation.

Place: _____________Date: ___________Authorized Signatory (Name, Signature & Seal)

DECLARATION OF PAST SUPPLY / WORK / SERVICE EXPERIENCE &

EXEMPTION ELIGIBILITY

PART A – EXPERIENCE DETAILS

Important Instructions to Bidders (Mandatory)

1. This Annexure shall be filled by all bidders, including those claiming exemption, wherever applicable.

2. Maximum Three (03) completed assignments/orders/contracts shall be listed. Submission of more than three

assignments/orders/contracts may result in evaluation being restricted to the first three listed.

3. Only completed supplies, works, or services shall be considered. Ongoing, partially completed, trial, pilot,

or routine maintenance-only assignments may not be considered unless specifically permitted under the

tender conditions. Eligible Clients: Central Government Departments, State Government Departments,

Public Sector Undertakings (PSUs), Autonomous Bodies, Statutory Bodies, Universities and Educational

Institutions, Public Limited Companies, Private Limited Companies and any other organization, if permitted

under the tender conditions.

4. Do not attach unnecessary documents. Only documents specifically requested under the tender shall be

uploaded/submitted. Extra, irrelevant, or promotional documents may be ignored during evaluation.

5. Any mismatch, suppression of facts, or false information between this Annexure and supporting documents

may result in rejection of the bid and such other action as may be permissible under applicable rules.

EXPERIENCE DETAILS TABLE

Sr. Client Organization Work Order Brief Contract / Completion

No. Name & Type / Supply Description of Order Proof

Address Order / Supply / Work Value (₹) Attached

Contract No. / Service (Yes/No)

For each assignment/order/contract mentioned above, attach:

✔ Copy of Work Order / Supply Order / Purchase Order / Contract Agreement

AND Any One (1) of the Following:

✔ Completion Certificate / Performance Certificate issued by the Client

✔ Proof of Payment (Bank Advice / Payment Confirmation / TDS Certificate / Invoice Acknowledgement)

✔ Acceptance Certificate / Delivery Certificate / Installation Certificate / Completion Record

✔ Any other documentary evidence acceptable under the tender conditions demonstrating successful

completion/execution.

PART B – DECLARATION OF EXPERIENCE ELIGIBILITY

We hereby confirm that we satisfy the experience eligibility criteria specified in the tender

document by fulfilling one or more of the following conditions, wherever applicable:

Eligibility Condition Tick (✓)

One completed supply/work/service of value not less than 80% of the ☐ YES ☐ NO

estimated bid value

Two completed supplies/works/services, each of value not less than ☐ YES ☐ NO

50% of the estimated bid value

Three completed supplies/works/services, each of value not less than ☐ YES ☐ NO

40% of the estimated bid value

We do not satisfy the above experience criteria and are claiming ☐ YES ☐ NO

exemption, if permissible under applicable Government procurement

policies and tender conditions

Note: Where the tender document prescribes a specific experience criterion different from the

above, the criterion specified in the tender document shall prevail.

PART C – DECLARATION FOR EXEMPTION (IF APPLICABLE)

We claim exemption from the experience requirement, as permitted under applicable Government

procurement policies and tender conditions, based on the following category:

☐ MSME (Udyam Registered), ☐ NSIC Registered, ☐ DPIIT Recognized Startup

☐ Any Other Category Eligible for Exemption under Applicable Government Policy

Attachment Required:

✔ Self-attested copy of valid supporting certificate/document for claiming exemption.

Exemption from experience requirement shall be considered only upon submission of valid documentary evidence

in accordance with the applicable Government procurement policies and tender conditions.

FINAL DECLARATION

We hereby declare that:

✔ The information furnished above is true, complete, and correct.

✔ Only eligible supplies, works, and/or services have been declared.

✔ No misleading, false, or fabricated information has been submitted.

✔ We understand that submission of incorrect information may result in rejection of the bid,

forfeiture of bid security/EMD (where applicable), cancellation of award, and such other action

as may be permissible under applicable rules.

Place: _____________Date: ___________Authorized Signatory (Name, Signature & Seal)

EMD SUBMISSION OR EXEMPTION DECLARATION

Option A – EMD Submission via Demand Draft

We hereby submit the Earnest Money Deposit (EMD) for the above-mentioned tender as per the

following details:

Particulars Details

Bank Name & Branch

Payable To Registrar, Veer Narmad South Gujarat University

Payable At Surat –

We confirm that:

 The Demand Draft has been issued by any Nationalized Bank or any Bank recognized by

the Government for EMD/SD purposes.

 The DD has been drawn in favour of the University by or on behalf of the bidding firm.

 The original DD has been submitted or dispatched to the University as per tender

To Be Submitted (Hard Copy)

The original Demand Draft must be submitted at:

Veer Narmad South Gujarat University

within the time limit prescribed in the tender document.

Option B – EMD Exemption Declaration

We hereby declare that our organization is registered as a Micro/Small Enterprise (MSME), NSIC

Registered Unit, DPIIT Recognized Startup, or any other category eligible for exemption under

applicable Government procurement policies and tender conditions, and is therefore claiming

exemption from EMD submission.

We understand and acknowledge that:

 Only valid registration/certificates and supporting documents submitted in accordance

with applicable Government procurement policies and tender conditions shall be

considered for exemption.

 If the supporting registration/certificate is found invalid, expired, incomplete, or otherwise

ineligible under applicable Government procurement policies and tender conditions, the

exemption shall not be granted.

 If neither valid exemption proof nor EMD is submitted as required under the tender

conditions, our bid may be treated as non-responsive.

 Submission of false, misleading, or invalid exemption documents may lead to

disqualification and may attract legal or contractual action as permissible under applicable

Place: _____________Date: ___________Authorized Signatory (Name, Signature & Seal)

Attachment Required:

Self-attested copy of valid MSME-Udyam / NSIC / DPIIT Startup Registration Certificate or any

other supporting document applicable for claiming exemption.

Note: Exemption from EMD shall be considered only upon submission of valid documentary evidence in

accordance with the applicable Government procurement policies and tender conditions.

BIDDER INFORMATION & ACCEPTANCE

A. BIDDER INFORMATION

Sr. Particulars Bidder’s

1 Name of Firm / Company

2 Legal Status (Proprietorship / Partnership / LLP / Pvt. Ltd. / Ltd.

3 Year of Establishment

4 Registered Office Address

5 Communication Address (if different)

6 Authorized Signatory – Name

8 Contact Number

10 Website (if any)

B. STATUTORY & REGISTRATION DETAILS

Sr. Registration / License Registration Valid Up Copy Enclosed

No. No. To (Yes / No)

2 GST Registration

3 MSME / NSIC / DPIIT Startup

(if applicable)

4 Any Other (Specify)

C. BANK DETAILS (FOR PAYMENT PURPOSE)

Sr. No. Details Bidder’s Response

3 Account Holder Name

4 Account Number

D. ESCALATION MATRIX (FOR OPERATIONAL / SUPPORT ISSUES)

Level Name Designation Email ID Contact No. Response Time

E. GENERAL ACCEPTANCE & UNDERTAKING

We hereby declare and confirm that:

1. We have read, understood, and accepted the Scope of Work, Technical Specifications,

Requirements, and other provisions specified in the tender document and its appendices.

2. We have read, understood, and accepted all terms and conditions governing this tender,

including service level requirements, wherever applicable.

3. We have read, understood, and accepted the Payment Terms specified in the tender

4. We agree to execute a formal agreement/contract, if required, and to comply with all terms

and conditions of the tender.

5. We confirm compliance with all applicable Central Government and State Government

laws, statutory requirements, regulatory provisions, and procurement rules relevant to this

6. We certify that all information furnished by us is true, correct, and complete to the best of

our knowledge and belief.

7. We understand that submission of false, misleading, or incomplete information may result

in rejection of the bid, cancellation of award, forfeiture of EMD/Security Deposit (where

applicable), or such other action as permissible under applicable rules.

Place: _____________Date: ___________Authorized Signatory (Name, Signature & Seal)

UPLOAD / ATTACHMENT INSTRUCTIONS

 Self-attested copy of PAN Card

 Self-attested copy of GST Registration Certificate

 Cancelled Cheque (for Bank Verification)

 MSME / NSIC / DPIIT Startup Certificate (if applicable)

 Any other document specifically required under the tender conditions

CONSOLIDATED SELF-DECLARATION

I/We, the undersigned bidder, do hereby solemnly declare and affirm as under:

PART A – SELF-DECLARATION REGARDING NON-BLACKLISTING

1. I/We declare that our firm/company has not been blacklisted, debarred, suspended, or

banned from participating in any procurement process by any Central Government

Department, State Government Department, Public Sector Undertaking (PSU),

Autonomous Institution, University, Statutory Body, or Government Agency in India, as

on the date of submission of the bid/tender.

2. I/We further declare that no criminal proceedings are pending against the bidder or any of

its Directors, Partners, Proprietors, or Key Management Personnel which would

materially affect our ability to participate in public procurement.

3. I/We understand that if any part of this declaration is found to be false, incorrect, or

misleading at any stage, the bid/tender may be rejected or the contract may be terminated

without any liability on the part of the Procuring Entity, in addition to any other action

permissible under applicable laws and rules.

PART B – DECLARATION REGARDING DEBARMENT

I/We hereby declare that:

☐ Our firm/company is not debarred, suspended, or prohibited from participating in procurement

processes by any Government Authority, Statutory Authority, Public Sector Undertaking,

Autonomous Institution, University, or Public Procurement Agency.

☐ Details of debarment, if any (attach separate sheet):

PART C – DECLARATION REGARDING LAND BORDER SHARING COUNTRY

(Rule 144(xi) of GFR, 2017, as amended from time to time)

I/We hereby declare that:

☐ We are not from a country which shares a land border with India, as defined under Rule 144(xi)

of the General Financial Rules (GFR), 2017 and subsequent amendments issued by the

Government of India.

☐ We are from a country which shares a land border with India and possess valid

registration/approval from the Competent Authority notified by the Government of India. A copy

of the valid registration/approval certificate is enclosed.

2. I/We understand that misrepresentation or suppression of facts under this declaration shall

render the bid/tender liable for rejection and may also lead to cancellation of contract, if

PART D – CONFLICT OF INTEREST DECLARATION

I/We hereby declare that:

1. Neither the bidder nor any of its Directors, Partners, Proprietors, Employees,

Representatives, or Associates has any conflict of interest with the Procuring Entity in

relation to this procurement.

2. No official of the Procuring Entity has any financial or other interest in our organization

that may improperly influence the procurement process.

3. In the event any conflict of interest is discovered during the procurement process or during

execution of the contract, the same shall be disclosed immediately to the Procuring Entity.

PART E – CLASS OF SUPPLIER & LOCAL CONTENT DECLARATION

(As per Gujarat State Procurement Policy, 2024 and amendments thereto)

1. Local Content Confirmation

I/We confirm that the local content in respect of the quoted item(s), work(s), and/or service(s) is

______ %, and accordingly we qualify as:

☐ Class-I Gujarat MSE / Class-I Local Supplier

☐ Class-II Gujarat MSE / Class-II Local Supplier

☐ Non-Local Supplier

2. Eligibility for Purchase Preference

I/We hereby declare that we are eligible for purchase preference, wherever applicable, as per the

Gujarat State Procurement Policy, 2024 and amendments issued from time to time.

3. Compliance with Local Content Calculation

I/We confirm that the local content has been calculated strictly in accordance with the prescribed

formula and applicable Government guidelines.

Local Content (%) = [(Sale Price – Value of Imported Content) × 100] ÷ Sale Price

Further, I/We confirm that transportation, insurance, installation, commissioning, training,

AMC/CMC, after-sales services, and other non-manufacturing activities have not been

considered as local value addition unless specifically permitted under the applicable policy.

4. Details of Local and Imported Content

Sr. Item / Equipment / Local Location of Value Imported

No. Work / Service Content (%) Addition (State, India) Content (%)

(Attach additional sheet if required)

5. Auditor Certification (Where Applicable)

For bids where certification is required under the Gujarat State Procurement Policy, 2024 or

tender conditions, I/We confirm that a certificate from:

 Statutory Auditor / Cost Auditor (for Companies), OR

 Practicing Chartered Accountant / Cost Accountant (for other entities)

certifying the percentage of local content has been enclosed.

6. Declaration of Integrity

I/We understand that any false declaration under this Annexure shall be treated as a breach of the

Code of Integrity under the Gujarat State Procurement Policy, 2024 and may lead to:

 Rejection of the bid/tender;

 Cancellation of award/contract;

 Forfeiture of EMD/Security Deposit, where applicable;

 Debarment for the period prescribed under applicable rules;

 Any other legal or administrative action as deemed appropriate by the Procuring Entity.

FINAL DECLARATION

I/We hereby declare that all information provided in this Consolidated Self-Declaration is true,

complete, and correct to the best of our knowledge and belief, and that nothing material has been

concealed therefrom.

I/We understand that submission of false information, forged documents, concealment of material

facts, or misrepresentation may result in rejection of the bid/tender and such other action as

permissible under applicable laws, procurement rules, and tender conditions.

Place: _____________Date: ___________Authorized Signatory (Name, Signature & Seal)

PRICE REASONABILITY CERTIFICATE

Veer Narmad South Gujarat University

Surat – 395007, Gujarat

Subject: Price Reasonability Certificate

We hereby certify and declare that:

1. The rates quoted in our bid/tender are fair, reasonable, competitive, and based on

prevailing market rates, applicable taxes, duties, specifications, scope of

supply/work/service, and associated obligations.

2. The quoted prices have been arrived at after taking into consideration all costs required

for satisfactory execution of the contract, including but not limited to transportation,

insurance, loading/unloading, installation, commissioning, testing, training, warranty

obligations, statutory levies, and any other incidental expenses, wherever applicable.

3. We confirm that the quoted rates are not excessive, arbitrary, or discriminatory and are

offered in good faith for this procurement.

4. We further certify that the prices quoted are inclusive of all obligations required under the

tender conditions unless specifically stated otherwise in the financial bid.

5. In the event that any information furnished by us regarding the quoted prices is found to

be false or misleading, the Procuring Entity shall be at liberty to take appropriate action

as permissible under applicable rules, tender conditions, and contractual provisions.

6. We undertake to provide such supporting documents, cost details, invoices, purchase

orders, catalogues, or other relevant records as may be reasonably required by the

Procuring Entity, Audit Authorities, or any competent authority for verification of price

We hereby affirm that the above declaration is true and correct to the best of our knowledge and

Place: _____________Date: ___________Authorized Signatory (Name, Signature & Seal)

BID-SPECIFIC REQUIREMENTS / ADDITIONAL ELIGIBILITY REQUIREMENTS

(To be filled only where specific requirements are prescribed in the Tender Document.)

The bidder shall comply with the following additional eligibility requirements, technical

requirements, statutory requirements, certifications, declarations, undertakings, or other

conditions specifically prescribed in the Tender Document.

A. BID-SPECIFIC REQUIREMENTS

Sr. Requirement Compliance Supporting Document Attached

No. Description (Yes/No) (Yes/No)

(Attach additional sheets, if required.)

B. PRE-BID MEETING DECLARATION (WHERE APPLICABLE)

I/We hereby declare that:

☐ A Pre-Bid Meeting was prescribed under the Tender and we have considered all clarifications,

amendments, corrigenda, addenda, and instructions issued by the Procuring Entity.

☐ No Pre-Bid Meeting was prescribed under the Tender.

Further, I/We confirm that:

1. We have carefully reviewed all clarifications, corrigenda, addenda, amendments, and

communications issued by the Procuring Entity in connection with the Tender.

2. We have taken into account all such clarifications and amendments while preparing our

3. We shall not raise any claim or dispute on matters already clarified through the Pre-Bid

Meeting proceedings, corrigenda, addenda, amendments, or written communications

issued by the Procuring Entity.

C. DECLARATION & LIST OF SUPPORTING DOCUMENTS

I/We hereby declare that:

1. We have carefully read and understood all additional eligibility requirements, technical

specifications, statutory requirements, certifications, declarations, undertakings, and

conditions prescribed in the Tender Document.

2. We comply with all applicable bid-specific requirements prescribed in the Tender.

3. The supporting documents submitted by us in support of the above requirements are true,

valid, authentic, and current.

4. We understand that non-compliance with any mandatory requirement specified in the

Tender Document may result in rejection of our bid/tender.

5. We undertake to furnish any clarification, document, certificate, sample, catalogue,

authorization, undertaking, or information that may be sought by the Procuring Entity

during the evaluation process.

List of Supporting Documents Enclosed

Sr. No. Document Name

(Attach additional sheets, if required.)

FINAL DECLARATION

I/We hereby certify that all information furnished under this Annexure is true, complete, and

correct to the best of our knowledge and belief.

I/We understand that submission of false information, forged documents, concealment of material

facts, or misrepresentation may result in rejection of the bid/tender and such other action as may

be permissible under applicable laws, procurement rules, and tender conditions.

Authorized Signatory

(Name, Signature & Seal)

Examples of Requirements that may be included under Annexure-VII (where applicable)

 OEM Authorization Certificate (OAC)

 Manufacturer Authorization Form (MAF)

 Technical Compliance Statement

 Product Datasheets / Catalogues

 BIS / ISO / CE / FCC / RoHS Certifications

 EPF / ESIC Registration

 Labour License

 Shop & Establishment Registration

 Site Visit Certificate

 Pre-Bid Meeting Compliance

 Warranty & Support Undertaking

 Experience in Specific Category

 Performance Certificates

 Any other requirement specifically prescribed in the Tender Document

Note: The requirements under this Annexure shall be applicable only to the extent specifically prescribed

in the Tender Document. In case of any inconsistency, the provisions of the Tender Document shall prevail.