Marketing and Operations of Roll-On-Roll-Off (RORO) service over Konkan Railway between Kolad and Surathkal stations

The bidder should have an Average annual turnover of Rs. 6.00 Cr. in previous three financial years 2023-24, 2024-25 and 2025-26. The bidder shall submit Audited Annual results for all these three years. In case results for F.Y. 2025-26 are not available, turnover of F.Y. 2022- 2023 will be considered.

The bidder should have a positive net worth during the financial year 2025-26. In case, results for F.Y. 2025-26 are not ready, the bidder should have positive net worth in F.Y. 2024-25. Supporting document duly certified by a Chartered Accountant is to be submitted.

In Case of the Bidder being JV/Consortium/Association, each partner should meet minimum 25% of the Average annual turnover requirement and Lead partner should meet minimum 40% of the requirement

The bidder shall submit their financial standing in terms of the Bank Solvency Certificate equivalent to five (05) times of Reserve Price, not older than the six months from the date of notification of the tender, issued by a Nationalized / Scheduled Bank

A bidder may be (i) Individual/Proprietorship concern. (ii) Partnership firm (iii) Company registered in India under the Companies Act 1956, or Company Act 2013. (iv) Joint venture company or (v) Consortium, with office or table space located in the vicinity of Kolad / Surathkal station OR in the catchment area of the RORO service. The catchment area for the RORO traffic originating from Surathkal shall be Surathkal, Manjeshwar, Mangalore and Kerala state. Whereas the catchment area for the RORO traffic originating from Kolad shall be Kolad, Raigad District, Thane District, Navi Mumbai / Mumbai / South Mumbai /Bhiwandi area, Gujarat and Rajasthan state

Experience: The bidder should have relevant experience as a fleet owner /transporter/ commission agent for heavy commercial vehicles (trucks/trailers/tankers/tempos)/ logistics service provider for a period of minimum three (03) years in last immediate 5 years. In Case of the Bidder being JV/Consortium/Association, at least One Partner must have completed one similar work for a period of minimum three (03) years in last immediate 5 years.

It will be the responsibility of the tenderer to ensure that all the documents required for fulfilling the eligibility criteria as per NIT/ tender conditions have been properly uploaded along with the tender form on or before the last date & time for submission of the tender as stipulated in the NIT. The offers that are incomplete in any respect or those which are not consistent with the requirements as specified in this tender document shall be considered non- responsive and would be liable for rejection

The Operator shall ensure that the trucks accepted for RO-RO service confirms the stipulated criteria regarding weight and dimensions. The maximum weight permitted for BOXN wagons and BRN wagons is 50 MT & 57 MT respectively and the maximum permitted height is 3.425 meters. The Operator shall ensure that before loading of the trucks on RO-RO rake, the truck passes the height gauges provided at the loading points and weighed at the weighbridges set up by KRCL (through licensees) at the RORO loading points. Any truck breaching dimensional constraints or exceeding the permissible weight / dimensions condition will not be permitted. The maximum weight permitted is subject to modification by KRCL if deemed fit. The guidelines issued by KRCL regarding weight and dimensions from time to time shall be adhered to by the Operator.

KRCL has provided the weighbridges through licensees at both Kolad and Surathkal stations. The trucks must be weighed at these locations before offering for loading on the RO-RO train. The weighment charges at the prescribed rates shall be paid by the trucker/operator to the weighbridge contractor

The agency will issue its own tickets to each truck operator for booking of trucks. The particulars mentioned on the tickets will be subject to check as and when demanded by the KRCL. Single online payment Receipt per rake will be issued by KRCL in the name of the Operator, records of which shall be maintained by the Operator.

Bidding shall be done on per trip freight charges (excluding GST) to be quoted against the Reserve price (excluding GST)

The amount of Security deposit shall be equivalent to one-third of the freight charges quoted by the bidder for 24 single trips. The bills for shortfall in trips will be raised by KRCL by 5th of next month. The operator shall pay the billed amount within the 15 days of the billing date, failing the same, outstanding will be recovered from the Security Deposit. a) If SD is in the form of Demand draft/RTGS, the operator shall make good the shortfall within the next 15 days. b) If SD is in the form of Bank Guarantee, the same will be encashed and within the next 15 days of encashment: i) The Operator shall submit a fresh BG for entire amount (i.e. equivalent to 1/3rd of the quoted freight for 24 single trips). The balance amount with KRCL after recovery of dues will be refunded to the operator after receiving fresh BG. OR ii) The excess amount will be retained by KRCL and the shortfall in SD will be made good by the operator through DD/RTGS, within a period of 15 days.

Parking of trucks in station premises: KRCL will make available the parking space for trucks, ramps for loading/unloading and approach road, height gauges, lashing and earthing connectors, Office space etc. The Operator will be permitted to set up and operate peripheral activities like units for emergency maintenance of trucks in the parking area, Multipurpose stall, rest rooms for drivers etc. For each such unit operator shall obtain prior approval of KRCL. The existing parking area and lavatory block, if available will be made available to the operator on as-is-where-is basis, which may be upgraded and maintained by the Operator. The Operator may operate these facilities on pay and use basis after suitable upgradation

COVERING LETTER FROM BIDDER (Annexure-I of tender document)

DETAILS / PROFILE OF FIRM / COMPANY / JV (Annexure-II of Tender document)

BIDDER CONCEPTUAL PLAN FOR MARKETING OF RORO SERVICE (Annexure-IX of tender document)

DETAILS OF THE TURNOVER OF COMPANY / FIRM / INDIVIDUAL (Annexure XI of tender document)

Details of the bidders (Company / Firm / Individual) - Annexure - XII of Tender Document.

The intending tenderer must be registered on e-tendering portal https://www.ireps.gov.in. Those who are not registered on the e- tendering portal shall be required to get registered beforehand. After registration, the tenderer will get user id and password. On login, the tenderer can participate in the tendering process and can witness various activities of the process

The authorized signatory of intending tenderer, as per Power of Attorney (POA), must have valid class-III digital signature with Company name issued by any Certifying authority (CA) authorized by Controller of Certifying authorities i.e., CCA India. The list of Certifying Authorities from whom such Digital signing certificate can be obtained is available on the website of Controller of Certifying Authorities (www.cca.gov.in). The tender document can only be downloaded from e-tendering portal using class-III digital signature. However, the tenderer shall upload their tender on https://www.ireps.gov.in using class-III digital signature of the authorized signatory only.

Tender submissions shall be done online on https://www.ireps.gov.in after uploading the mandatory scanned documents and other documents as stated in the tender document using valid Digital Signature Certificates. Instructions for on-line bid submission are furnished hereinafter.

Tenders shall be uploaded online on http://www.ireps.gov.in at stipulated date and time provided in NIT. The tendering authority cannot take any cognizance and shall not be responsible for any delay in submission/ uploading of Tender. The Tenderer shall ensure that they have received receipt/acknowledgment of their tender submission which is generated by the system itself on successful submission of tender online.

"Bid Security" shall be submitted only through online net banking or payment gateway as per schedule mentioned in NIT. No tenderer shall submit "Bid Security" manually or through postal to this office.

It shall be the responsibility of the bidder / tenderer to ensure that his tender is submitted online on e-tendering portal https://www.ireps.gov.in before the deadline of submission. KRCL will not be responsible for any delay, internet connection failure or any error in uploading of tender submission. The tenderers are advised to upload their submissions well before the due date and time of tender submission to avoid any problem and last-minute rush.

Tenderer shall upload all documents/certificates in support of credentials along with their Tender as per the eligibility criteria & Terms and Conditions of tender, failing which their tender shall be rejected. The onus of establishing the credentials of the Tenderer(s) and document submitted lie with the Tenderer. However, KRCL reserves the right to verify the contents of documents uploaded, affidavit from the department concerned, either before the award of, or during the currency of the contract. Furnishing of false documents or affidavit would automatically lead to termination / cancellation of the tender / contract including forfeiture of security deposit and initiation of legal proceedings against the Tenderer / Operator as per affidavit

Documents submitted in Tender submission shall contain no alterations, omissions, or additions, except those to comply with instructions issued by the tender inviting authority, or as necessary to correct errors made by the Tenderer, in such case such corrections shall be initialled and dated by the person or persons signing the Tender before scanning and uploading / submitting.

Tenderers are advised to keep in touch with e-tendering portal https://www.ireps.gov.in for updates.

Any queries relating to the tender document and the terms and conditions contained therein should be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the tender. Any queries relating to the process of online bid submission or queries relating to tender, contact helpdesk of IREPS portal.

For all other queries related to tender or any other information about the RO-RO services of Konkan Railway, please contact the office of Dy. Chief Commercial Manager, Konkan Railway Corporation Limited, Belapur Bhavan, CBD Belapur, Navi Mumbai at 022-27587492 on any working day between 10:00 to 17:00 hrs.

The bidder shall bear all costs associated with the preparation and submission of its Bid till finalization of bid.

At any time prior to the deadline for submission of bids, KRCL, for any reason, whatsoever, may modify/make additions to the tender document by issuing corrigenda/addendums. Any corrigendum/addendums will be published on IREPS only and not anywhere else. Bidders are requested to visit the portal from time to time till the last date of submission of bids.

Interested parties are requested to go through the Tender Document attached with this NIT. Though all precautions have been taken in incorporating major Terms and Condition in NIT, in case of any discrepancies between this NIT and tender document, the provisions of tender document shall prevail.

The tender inviting authority may, at his discretion, extend the deadline for submission of tenders by issuing an amendment / corrigendum, in which case all rights and obligations of the tender inviting authority and the Tenderer previously subject to the original deadline will thereafter be subject to the deadline as extended.