Supply Personal Protection Equipment (PPE KIT) For Machinehole Separtment Safaimitra Of All Ward Different Zone In Ahmedabad City.

Dt-11/02/2026 16:00 hrs.in O/c in Asst. Manager (PWA).The technical bid shall be opened online on

Dt. 11/02/2026 17:00 hrs. Any change

/ correction / corrigendum in respect of above work shall be placed on line. Contractors are requested

to see the website before 24 hours of submission of their tender.

Assistant Manager (PWA), Ahmedabad Municipal Corporation, 2 nd floor

,Sardar Patel bhawan. Danapith, Ahmedabad

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

II- MEMORANDUMOFWORK

MEMORANDUM OF WORK

Municipal Commissioner invites online e-tenders from interested contractors for Supply Personal

Protection Equipment (PPE KIT) For Machinehole Department Safaimitra Of All Ward Different Zone In

Ahmedabad City.

1 Nameof work Supply Personal Protection Equipment (PPE KIT) For Machinehole

Department Safaimitra Of All Ward Different Zone In Ahmedabad

2 Time Limit 3 MONTHS

3 Tender Validity Period 90 Days from the date of opening of the tender

4 Eligibility Criteria  Contractor Have Experience Of This Type Of Work In Any

Govt. Body , Semi Govt Body And Attach Valid Certificate

5 Estimated Cost put to tender Rs.

6 Tender fees Rs.1500/ Demand Draft In favour of Municipal Commissioner,

(Non Ahmedabad)

7 Earnest Money Deposit Rs. 31,623.00 (Demand Draft or pay order in favor of Municipal

Commissioner, AHMEDABAD/)To be submitted as prescribed in

8.0 below. Demand Draft or pay order shall be from Nationalized

Bank / Scheduled Bank and validfor180 days.(AsperAMC

financedept. circularNo- 5 Dt.5/5/07 & F.D. Circular No. 29 Dt.

7/08/2010)& attached ANNEXURE – 1 finance dept. circular No –

08 Dt.04/05/12 and Finance dept. circular No – 12 Dt.14/06/2021,

ANNEXURE – 1 ) and Finance dept. circular No – 41Dt.08-02-

ANNEXURE – 1 ) & Finance dept. circular No – 10Dt.01- 06-2022

8 Submission of EMD and In separate sealed cover each for EMD and Tender Fees along with

Tender Fees Tender as described in the invitation of tender and submitted to

Assistant Manager (PWA) , 2nd floor, Danaipth, Ahmedabad

Municipal Corporation, Ahmedabad

To be Submitted Physically As per N.I.T

9 Date of Online Submission Of as per N.I.T. Last date of

Tender, Physical Submission Online Submission of tender On Dt.- 10/02/2026 17:00 hrs

Of Tender And Relevant Physical submission Dt.- 11/02/2026 16:00 hrs

Document And Opening of Technical Bid will be opened online Date. 11/02/2026 17:00 Hr

Technical bid in the office of Assistant Manager (PWA), Ahmedabad Municipal

Corporation,, 2nd floor, Danaipth, Ahmedabad

Municipal Corporation, Ahmedabad

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

10 Security Deposit 5.00 % of the Sanctioned Tender Amount in form of Bank

Guarantee / Demand Draft / MICR Cheque.(As perAnnexure-I)

&circular No – 24/2021-22 Date-30-05-2022

11 Mode of sending the Tender Price bid should be submitted by online e-tender only and technical

Documents bid should be submitted physically also in sealed envelope systems

by RPAD / Speed post/ Hand Delivery in sealed covers in Duplicate

(One Original & OneDuplicate) Each part shall be separately duly

sign & seal by contractor.

12 Liquidateddamages 0.1% of contract price per day from the date of delay. Maximum

limit of liquidated damages for delayincompletion of work will be

10% of the Contract Price rounded of to the neared thousand.

13 Deduction of Retention Retention

Money from each RA Bill 1. 2% of the value of work done will be deducted from each

RA bill. It will be released along with release of payment of

14 PlaceofArbitration Ahmedabad

15 LanguageofArbitration English

16 Time Permitted to start parts Whenever a work is allotted by Engineering Staff whether minor or

of Work major part there of any amount, the contractor shall be bound to

start the works within 48 hours so intimation of work.

Communication done telephonically via SMS, via Whats App and

through letter/E-mail shall be considered legal and binding for the

same. Failure of comply to start the works in 48 hours of intimation

as above by contractor the contractor shall belevied penalty of (1)

Rs.1000/-per day (for tenders amounting up to Rs.10Lakhs), (2)

Rs.2500 per day (for tenders amounting above Rs.10 Lakhs and up

to Rs.30Lakhs), (3) Rs.5000per day (for all tenders amounting above

Rs.30 Lakhs). Three times failures by contractor shall make

contractor responsible to be blacklisted Unless and other wise

justified properly in writing / binding

Within 15 days of last notice of penalty.

17 GST GST Rate Applied As per Item

Tender Cost Is Excluding GST rate.

Conditional tenders will not be accepted. Municipal Commissioner reserves the rights to reject any or all

the tenders without assigning any reasons there of.

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

Financedept.circularNo–10Dt.01/06/2022

A. Guarantees issued by following banks will be accepted as SD/EMD on permanent basis.

□All nationalized Banks

B. Guarantees issued by following banks will be accepted as SD/EMD for the period up to March- 31, 2023. The

validity cut-off date in the GR is with respect to the date of issue of Bank Guarantee irrespective of the date of

termination of Bank Guarantee.

1. Commercial Banks:-

1. AU Small Finance Bank

3. City Union Bank

4. DBS Bank India Limited

6. Equitas Small Finance Bank

7. Federal Bank

10. IndusInd Bank

11. Kotak Mahindra Bank

13. Standard Chartered Bank

14. Tamilnadu Mercantile Bank

15. Ujjivan Small Finance Bank

2. Co-operativeandRuralBanksOfGujarat:-

1. The Ahmedabad Mercantile Co-operative Bank Limited

2. Kalupur Commerical Co-operative Bank Limited

3. Nutan nagrik Sahakari Bank Limited.

4. Rajkot Nagarik Sahakari Bank Limited

5. Saraswat Co-operative Bank.

6. Saurashtra Gramin Bank.

7. The Gujarat State Co-Operative Bank

8. The Mehsana Urban Co-operative Bank Limited.

9. The Surat District Co-operative Bank.

10. The Surat Peoples Co-operative Bank.

SpecialNote:The issuing branch of all bank guarantees shall of Ahmedabad City Only.

(1) Conditional tenders will not be accepted in any case. Municipal Commissioner reserves the

rights to reject any or all the tenders without assigning any reasons thereof.

(2) The authorized signatory holding Power of Attorney shall only be the Digital Signatory. In case

authorized signatory holding Power of Attorney and Digital Signatory are not the same, the bid

shall be considered non-responsive.

(3) .Bidder will fill up the rate of each item inclusive of GST and bidder will provide necessary documents of

gst with bifurcation at the time of billing.

Seal and Signature of the Bidder Addl City Engineer (NRCP)

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

III- Invitation for Bid (IFB)

AHMEDABAD MUNICIPAL CORPORATION

Invitation for Bid (IFB)

1. The AHMEDABAD MUNICIPAL CORPORATION, (here in after called “the Employer”)

invites sealed Tender document from reputed and qualified bidders for the construction of

Works detailed in the Table below:-

Sr. Name of Works Approximate Earnest Money Completion

No. value of Deposit (Rs.) Period

1 Supply Personal Protection - Rs. 31,623.00 3-MONTHS

Equipment (PPE KIT) For

Machinehole Department

Safaimitra Of All Ward

Different Zone In Ahmedabad

2. Interested bidders shall download the tender documents from AMC’s website

3. www.amc.nprocure.com/www.nprocure.com. /www.tender.nprocure.com Tender (a

complete set of bidding document )fee shall be As per N.I.T in the form of Demand

Draft / Pay Order from any Nationalized Bank in favor of MUNICIPAL COMMISSIONER,

Ahmedabad, payable at Ahmedabad, which shall be non refundable. The Details of

Tender fees shall be submit with scan copy at the time of Quoting price bid of the

tender and Physically to be submitted along with technical bid Vol.-1 with other

4. All bids must be accompanied by Earnest Money Deposit of the amount specified for

the Works in the above Table payable at Ahmedabad and drawn in favor of MUNICIPAL

COMMISSIONER, Ahmedabad, payable at Ahmedabad. Earnest Money Deposit will

have to be specified in Clause 2 of Financial Condition.

5. Physical submission must be delivered to Asst. Manager (Admin) PWA, danapith,

Ahmedabad As per N.I.T

6. The Bids will be opened on As per N.I.T at the office of Asst. Manager (Admin) PWA,

2nd Floor, Sardar patel bhawan, Ahmedabad Municipal Corporation, danapith,

Ahmedabad-1. in the presence of bidders or their representatives who choose to

attend. Inthe event of the specified date of bid submission/opening being declared a

holiday for the Employer, the bids shall be received /opened on the next working day at

the same place and the same time.

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

IV- TERMS&CONDITIONS

TERMS&CONDITIONS

(A) INSTRUCTIONSTOBIDDERS(ITB)

( B )GENERAL TERMS&CONDITIONS

( C )FINACIAL TERMS& CONDITIONS

( D ) SPECIFICATION

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

AHMEDABADMUNICIPALCORPORATION

TERMS & CONDITION

(A)INSTRUCTIONS TO BIDDERS (ITB)

1. Procedure for Submission of Tender

a).The Bidder should quote the price bid in e-tender form before last date of online submission as per N.I.T and all other

details as asked in the tender.

b).The bidder shall submit the following Tender documents physically in hard copy in two separate envelope (marked

as “original” and other marked as “Duplicate”) in schedule time by RPAD/ Speed Post/ Hand Delivery in duplicate.

This envelope shall be sealed in an outer envelope. The Bid envelopes shall be marked as follows:-

 Tender Document Vol.1

 Registration certificate of class

 Power of Attorney

 Personal Details

 Enclosures as asked in tender

 Technical specifications duly sign by contractor.

c).The envelope shall be addressed to the Employer at the following address:

Assistant Manager(PWA), Ahmedabad Municipal

Corporation, 2ndfloor,BBlock Sardar Patel bhawan.

Danapith , Ahmedabad-01

d).Bear the following identification:

“ TO BE OPENED ONLY IN PRESENCE OF THE EVALUATION COMMITTEE.”

e). Indicate the name and address of the bidder.

If the outer envelope is not sealed and marked as above, the Employer will assume no responsibility for the

misplacement or premature opening of the bid.

f).All information has to be typed or hand written legibly. All pages of the Bid have to be initialed by the bidder.

g).ALL INFORMATION HAS TO BE SUBMITTED IN THE PRESCRIBED FORMAT ONLY. Projects for which incomplete

information has been provided will not be considered for evaluation. The Bidder may attach separate sheets if so

required. However, the final bound document submitted, has to be submitted in vertical A4 size (210 mm X

mm) except Form of Bids.

2. Assessment of Submission

2.1 The Employer will open the physically submitted document of all the bids received for the package (except those

received late) containing the sealed Tender volume and other enclosures then announce the names of bidders in

the presence of bidders or their representatives who choose to attend on the date and time mentioned in the

IFB. In the event of specified date of bid opening being declared as a holiday for the Employer, the Tender will be

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

appointed time and location on the next working day.

2.2 In Physical submission, Bidders detailed and tender fee, E.M.D. shall be opened first. The Employer at the opening

will announce bidder’s names, ,the presence/or absence of EMD, the amount and validity of EMD furnished with

each bid, is valid registration and such other details, as the Employer may consider appropriate.

2.3 The Employer will determine whether the bid is accompanied by the required EMD.

2.4 If the EMD furnished does not conform to the amount and validity period as specified in the Invitation for Bid and

has not been furnished in the form, the bid shall be rejected by the Employer as non-responsive and the Tender

volume will be returned to the bidder.

2.5 Subject to confirmation of the EMD by the issuing bank, the Tender volume accompanied with valid EMD will be

taken up for further evaluation. In case, the Bank does not confirm the EMD, the bid shall be rejected as non-

responsive and no further evaluation carried out.

2.6 The tender volume will further be examined to determine whether the bid has been properly signed, meets

the eligibility and qualification criteria, has the required available bid capacity, is accompanied by the requisite

certificates, undertaking and other relevant information specified in the bid documents and is substantially

responsive to the requirement of the bidding documents and provides any clarification for ascertaining the

correctness of the information /details.

2.7 The Employer shall prepare besides the record of bid opening, minutes of the Bid opening, including the

information disclosed to those present in accordance with Sub Clause 3.2 thereof.

2.8 The bidders or their representatives who are present shall sign attendance sheet evidencing their attendance.

2.9 If the Tender volume is not substantially responsive, it will be rejected by the Employer and will not subsequently

be made responsive by correction or modification or withdrawal of the non conforming deviation or reservation.

3. Evaluation and Comparison of Tender volume

The Employer will evaluate and compare only those Tender volumes which are determined to be substantially

responsive in accordance with Clause2 and qualified for award of Contract in accordance with Clause5 (General

Terms and Condition).

4. Procedure for Tender Opening

Received copies of tender in physical form with in schedule time, will be open on schedule date and time. In the

event of specified date of bid opening being declared bidders who qualify the criteria then bidder bid will be

considered for opening of price bid.(Following clause no. 5 of ITB).

5.1 The Employer will award the Contract to the bidder whose bid has been determined to be substantially

responsive to the bidding documents and who has offered the lowest Evaluated Bid Price, provided that such

bidder has been

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

determined to be (i) eligible in accordance with the provisions of Clause 3 (General Terms and Condition); and

(ii) qualified in accordance with the provisions of Clause 5(General Terms and Condition).

6. Notification of Award

6.1 Prior to expiration of the period of bid validity prescribed by the Employer, the Employer will notify the

successful bidder by cable / fax and confirmed by registered letter that his bid has been accepted. This letter

shall name the sum which the Employer will pay the Contractor in consideration of the execution, completion

and maintenance of the Works by the Contractor as prescribed by the Contract.

6.2 The notification of award will constitute the formation of the Contract.

7. As per City Engineer Circular (WRM) no. 6 2011/12 DT: 24/06/2011. A successful Bidder has to deposit security

deposit / Bank Guarantee with in 15 days after receiving letter of Indent. Time limit of work will commence

from the date of issue of work order.

8. Clarification of Bids

8.1 To assist in the examination, evaluation and comparison of bids, the Employer may, at his discretion, ask any

bidder for authentication the correctness of the information /details furnished by him in his bid. Such request by

the Employer and the response by bidder shall be in writing or by cable / fax.

8.2 Subject to above clause, no bidders shall contact the Employer on any matter relating to his bid from the time

of bid opening to the time contract is awarded.

8.3 Any effort by the bidder to influence the Employer in the Employer’s bid evaluation, bid comparison or

contract award decisions may result in the rejection of his bid.

9.1 Information relating to the examination, clarification, evaluation and comparison of bids and recommendations

for the award of a contract shall not be disclosed to bidders or any other persons not officially concerned with

such process until the award to the successful bidder has been announced. Any effort by a bidder to influence

the Employer's processing of bids or award decisions may result in the rejection of his bid.

Seal and Signature of the Bidder Addl. City Engineer

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

AHMEDABADMUNICIPALCORPORATION

TERMS & CONDITION

(B)GENERALTERMS&CONDITIONS

1. Scope of Bid

1.1 The Ahmedabad Municipal Corporation here in after called "the Employer" invites Tender document for the Item

supplying works (as defined in these documents, hereinafter referred to as "the Works") detailed in the table given in

1.2 The Works consist of:

Supply Personal Protection Equipment (PPE KIT) For Machinehole Department Safaimitra Of All Ward Different

Zone In Ahmedabad City..

2. Source of Funds

2.1 The expenditure on these Works will be met by AHMEDABAD MUNICIPAL CORPORATION.

3. Eligible Bidders

3.1 This invitation for bids is open to bidders who has necessary bid capacity and who meet the following requirements:

 A bidder shall not be under a declaration of ineligibility for corrupt or fraudulent practice.

 The bidders shall have a registration with State PWD, and/or CPWD for Required class and or equivalent with

specialization in Item Supplying Work. If contractor is not registered with AMC in the relevant class, on award

of contract he shall be required to register himself with AMC within 3 month's time.

Bidders shall provide such evidence of their continued eligibility satisfactory to the Employer, as the Employer shall

reasonably request.

3.2 TECHNICAL EXPERIENCE CRITERIA

Contractor Have Experience Of This Type Of Work In Any Govt. Body , Semi Govt Body And Attach Valid

Certificate about Work.Bidder should submit the copy of completion certificate of supply of similar work

executed in last three years and issued by respective authorities ending last day of month.

The Bidder shall submit details of work executed by them for the works to be considered for qualification

of work experience criteria.

Documentary proof from the client clearly indicating the nature/scope of work, value of work

done/services provided, date of commencement and date of completion for such work should

be submitted. The offers submitted without this documentary proof shall not be evaluated.

Similar Works means supply of similar safety items/devices PPE kits (containing (i) Safety Helmet with

Torch, (ii) Safety Tripod (with Winch Retractable Block and harness), (iii) Axial Fan Blower (ATEX

Approved), (iv) Anti Static Conduit, (v) Full Body(Wader Suit) and (vi)Multi GAS Detector

(LEL,O2,H2S,CO,CH4PUMPED),(vii)Gas Mask to Sanitation Workers, industrial workers, Army supply /

constructions workers etc.

3.3 Manufacturers or Its Authorized Dealer And Experienced Contractor are allowed to participate in this tender.

3.4 Contractor have local office in Ahmedabad for after sale service. Required professional tax receipt and

gumasthadhara certificate.

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

General information

All individual firms must complete the information in this form. Nationality information shall be provided for all

owner(s)or applicant(s) that are partnership or individually owned firms.

1 Name of firm:

2 Head office address:

3 Local office address(if any):

4 Telephone / Contact:

5 E-mail address:

6 Place of incorporation/registration:

7 Year of incorporation/registration:

 Additional information regarding litigation, debarment, arbitration, etc.

5.3 Disqualification

Even though the Bidders may meet the above criteria, they are subject to be disqualified for any of the following

a) Misleading or false representation in the forms, statements and attachments submitted and included in document.

b) Record of poor performance such as abandoning the work, rescinding of contract for which the reasons are

attributable to the non-performance of the contractor, consistent history of litigation awarded against the

applicant or financial failure due to bankruptcy.

c) Has been identified by the Employer as poor performer in implementation of ongoing AMC works.

5.4 Debarment/Blacklisting

Notwithstanding the above, the Employer may debar or blacklist any of the bidder (s) for their misleading or false

representations in the forms statements etc. for the period to be decided by the Employer

6. One Bid per Bidder

6.1 Each bidder shall submit only one bid per contract package either by himself or as a partner in a joint venture. A

bidder who submits or participates in more than one bid for a contract package will be disqualified.

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

7. Bidding Documents

The bidder is expected to examine carefully the contents of all the above bid documents. Failures to comply with the

requirements of bid documents will be at the bidder's own risk. Pursuant to Clause 16, bids which are not

substantially responsive to the requirements of the bidding documents will be rejected.

8. Language of Bid

The bid, and all correspondence and documents related to the bid exchanged between the bidder and the Employer

shall be written in the English language. Supporting documents and printed literature furnished by the bidder may be

in another language provided they are accompanied by an accurate translation of the relevant passages in the English

language, in which case, for purposes of interpretation of the bid, the English translation shall prevail.

9.1. Unless stated otherwise in the bidding documents, the Contract shall be for the whole works as described in

bidding documents, based on the per item rate amount in the Bill of Quantities submitted online by the bidder.

9.2. The bidder shall fill (in e-tender) in Per Item rate and total amount (both in figures and words) for overall items

9.2. The bidder shall fill (in e-tender) in Per Item rate and total amount (both in figures and words) for overall items

of the Works provided in the Bill of Quantities

10. Bid Validity

10.1 Bids shall remain valid as per Instruction to Bidders (ITB) after that deadline date for bid submission specified in

Clause. The Employer as non-responsive shall reject a bid valid for a shorter period.

10.2 In exceptional circumstances, prior to expiry of the original bid validity period, the Employer may request the

bidders to extend the period of validity for a specified additional period. The request and the responses thereto

shall be made in writing or by fax. A bidder may refuse the request without forfeiting his bid security. A bidder

agreeing to the request will not be required or permitted to modify his bid but will be required to extend the

validity of his Bid Security for the period of the extension, and in compliance with Clause 2( Financial Terms &

Conditions) in all respects.

11. Format and Signing of Bid

11.1 The bidder shall prepare two copies of the documents comprising the bid as described in Instructions to Bidders.

11.2 The bid shall be typed or written in indelible ink and shall be signed by a person or persons duly authorized to

sign on behalf of the bidder.

11.3 The bid shall contain no alterations, omissions or additions, except those to comply with instructions issued by

the Employer, or as necessary to correct errors made by the bidder, in which case the person or persons signing

the bid shall initial all such corrections.

11.4 All witnesses and sureties shall be persons of status and probity and their full

names, Occupations and addresses shall be printed below their signatures.

12. Deadline for Submission of Bids

Bids must be received by the Employer at the address specified above not later than the time and date specified in the

Any bid received by the Employer after the deadline for submission of bids will be returned unopened to the bidder.

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

14. Signing of Agreement

At the same time that the Employer notifies the successful bidder that his bid has been accepted, the Employer will

direct him to submit the Performance Security and attend the Employer's office on a date determined by the

Employer for signing the Form of Agreement.

15. These election process will a high emphasis on the ability and competency of contractors to do high quality work

within the given time schedule.

16. The onus of providing, all necessary company / project related information, in appropriate manner and medium,

so as to demonstrate the competency of the bidder and to allow proper evaluation, will rest entirely on the Bidder.

17. All clause shall be operative from the date of issue of work order and up to the expiry of original and extended

18. Legal Condition:-

 Corrupt or Fraudulent Practices

The Employer will reject a proposal for award if he determines that the Bidder recommended for award has

engaged in corrupt or fraudulent practices in competing for the contract in question. The Employer will declare

the firm ineligible, either indefinitely or for a stated period of time, to be awarded a contract by AHMEDABAD

MUNICIPAL CORPORATION if it at any time determines that the firm has engaged incorrupt or fraudulent

practices in competing for the contract, or during execution.

 “corrupt practice” means behavior on the part of officials in the public or private sectors by which they

improperly and unlawfully enrich themselves and/or those close to them, or induce others to do so, by

misusing the position in which they are placed, and it includes the offering, giving, receiving, or

soliciting of anything of value to influence the action of any such official in the procurement process or

in contract execution; and

 “fraudulent practice” means a misrepresentation of facts in order to influence a Procurement process

or the execution of a contract to the detriment of the Borrower, and includes collusive practice among

bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the Borrower of the benefits of free and open competition.

 Municipal Commissioner reserves the rights to reduce/increase the scope of work and contract without assigning

any reason thereof.

 If Ahmedabad Municipal Corporation is convinced that the Bidder has resorted to material miss represent at ion

or provided fraudulent information / statement, the said Bidder will be liable for disqualification / rejection at

 Proof for fulfillment of eligibility criteria should be submitted along with Tender volume. If the Tender volume is

submitted without valid documents and without proof of eligibility criteria it will be rejected.

 Those who do not meet with the eligibility criteria need not submit the Tender document.

 Tenders, which do not fulfill all or any of condition or are submitted incomplete in any respect or are conditional

tenders, will be rejected.

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

 Contractor shall be responsible to obey all Labour Laws, Environmental and Safety Laws. (the existing laws as well

as framed from time to time). Any penalties laid due to violation of such laws shall be directly deducted from the

contractor's outstanding.

 Contractor shall not sub-let the work without permission of the authority.

Seal and Signature of the Bidder Addl. City Engineer

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

AHMEDABAD MUNICIPAL

CORPORATION TERMS & CONDITION

(C ) FINACIAL CONDITION

1. Cost and Currencies of Bidding

The bidder shall bear all costs associated with the preparation and submission of his bid and the Employer will in no

case be responsible or liable for those costs.

Currencies of Bid and Payment

 The rates and the prices shall be quoted by the bidder entirely in Indian Rupees

 All payments including advances, if any, shall be made in Indian Rupees.

2. Earnest Money Deposit :-

2.1 Bank guarantees (and other instrument shaving fixed validity) issued as surety for the bids hall be valid for28days

beyond the validity of the bid.

2.2 The EMD of the unsuccessful bidders, except for L1, L2 and L3 bidders, will be returned as promptly as possible as

but not later than 28 days after the expiration of the period of bid validity.

2.3 The EMD of the successful bidder, along with second and third lowest tenders, will be returned when the bidder

has furnished the required performance security and signed

2.4 Earnest Money Deposit maybe forfeited

a) if the bidder withdraws his bid during the period of bid validity;

b) in the case of a successful bidder, if the bidder fails within the specified time limit to

i) furnish the required Performance Security or

ii) sign the Agreement.

3. (A)Security Deposit :-

Within 15 (Fifteen) days of the date of receipt of the Letter of Acceptance, the successful bidder shall deliver to

the Employer, a Initial Security Deposit in the form of a Bank Guarantee for an amount equivalent to 5% (five

percent) of the Contract Price .

The Security Deposit to be provided by the successful bidder in the form of a bankguarantee as perform at shall

be issued from any Nationalized or RBI approved foreign bank having net worth of more than Rs.500 Crore of

Indian Operation and acceptable to Employer.

a).Retention @ 2% of the value of work done will be deducted from each RA bill. It will be released along with

release of payment of Final Bill.

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

4. ApprovedBank:- As per AMC finance Department CircularNo- 08 Dt.04/05/12

5. No advance for machinery or materials will be given.

6. Mobilization advance will not be given.

7. Quantities in B.O.Q. may vary up to any extent and contractor shall not claim any extra rate for the same.

8. Penalty: - Compensation for (0.10%) zero point one percentage of Delay contract price for uncompleted work per

day subject to a maximum up to ten percentage of contract price or as decided by Municipal Commissioner.

9. Tax, Duties on Materials

All charge on account of Octroi , excise duties, terminal tax, sales tax. Service tax, VAT etc. on material

procurement or any other component for the works from any source shall be borne by the contractors.

Service tax, VAT etc. on any components will be borne by the contractors. The rates and prices shall include all

duties, taxes, service tax and other levies payable by the contractor under the contract or for any reason prior to

28 days prior to the last date of bid submission. I bid the total price submitted by the bidder and the bids will be

evaluated and compared by the Employer accordingly.

Seal and Signature of the Bidder

neer Date: (NRCP)

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

(D)SPECIFICATIONS

Item No 1: Safety Helmet with ratchet

With Specification

IS 2925: 1984 latest or EN 397: 2012 certified, CE

Shell material: HDPE

Chin Strap material: High quality Nylon fiber

Loop Crown material: LDPE

Item No 2: Safety Eye Wear

With Specification

Shape of lens: EN166/IS 8521 (Part 1):

Strap: Elastic, adjustable and stretchable

Thickness of the strap: 1 to 5mm

Item No 3: N 95 Particulate. respiratory Mask

With Specification

IS 9473/2002 (Latest)

Item No 4: Face Mask with Multipurpose filter Cartridge

With Specification

IS14746 (Half Masks), IS15323 (Filters)

Item dimensions: 25 x 25 x 25 Millimetres

Organic Vapor/Acid Gas Cartridge for Respiratory Protection

Item dimensions: 15.7 x 11.2 x 2.1 Centimetres, 20g

Item No 5: Nitrile Gloves

With Specification

Puncture level:

Material: Nitrile

Overall diameter: 25.4 centimetre

Item No 6: Safety Gum Shoes

With Specification

IS 15298 (Part 2):

Item No 7: Body Suit (For De-sludging/Sewer Maintenance With Name Tag “AMC”

Poly-Cotton, 180 GSM, Dungaree

Comes in different sizes: S, M, L, XL, 2XL, 3XL

Body suite having reflective tape (Reflective tape as per IS 15809 with 50 washes) confirming to Indian Standard

A Two Strap shoulder carry College-style PPE bag made of durable waterproof material with 30–35 liter capacity

sufficient as All the PPEs must be included in a single bag.With Multiple compartments for organized storage of all PPE,

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

including a separate section for used or wet items. Lightweight, ergonomic design with padded straps and reflective

strips for safety and comfort.

Seal and Signature of the Bidder

neer Date: (NRCP)

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

V.Tender formB-1

AHMEDABADMUNICIPALCORPORATION

Tender form B-1

FORMB-1 OF GUJARAT STATE ROADS AND BUILDING DEPARTMENT/

WATER RESOURCES DEPARTMENTmay be referred. (only English version)

Note binding on the contractors

01. The terms and conditions of contract mentioned in the Clause no 1 to 77 of Form B-1of Gujarat State Road and

Building Department / Water Resources Department shall be applicable. Binding on the contractors unless

specifically mentioned about it hereunder in clause no.15 to

02. Pleaseread“AhmedabadMunicipalCorporation“insteadof“Government/GovernmentofGujarat“wherever written.

03. Please read “ Ahmedabad Municipal Corporation “ instead of “ Government of Gujarat State Public Works

Department/Public Works Department/ Government “ wherever written.

04. Please read “City Engineer"instead of “Superintending Engineer“ or Executive Engineer wherever written.

05. “Ahmedabad Municipal Corporation“ here in called as “AMC“

06. “Governor for the state of Gujarat“ shall be read as “Municipal Commissioner/Ahmedabad Municipal Corporation”

07. The contents/details/information mentioned in the relevant point under the heading

08. The contents / details / information mentioned in the relevant point underthe heading “NOTICE

INVITINGTENDERS” may be read as under-

 Point No 1 may be read as: Tenders are invited by Municipal Commissioner ,AMC for the work

ofSupply Personal Protection Equipment (PPE KIT) For Machinehole Department Safaimitra Of All

Ward Different Zone In Ahmedabad City.. Ahmedabad.OF AHMEDABAD CITY Point No.3 : The class

of contractor shall be as per Memorandum of Works in Brief.

 TheCl.No.14.2,21,38,60, 69,73,74,75shallbe read asdeleted.

09. The contents / details / information mentioned in the relevant point under the heading

“ADDITIONALINSTRUCTIONS TO PERSONS TENDERING” shall be read as under-

 PointNo.2.1may be read as per the details mentioned in the tender notice

10. DECLARATION FORM & DECLARATION CERTIFICATE are given separately in Tender Document and it shall be

11. TENDER FOR WORKS to be read as given in tender documents/ Tender Form.

12. MEMORANDUM to be read as per the details given in tender notice

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

13. The contents /details /information mentioned in the following CLAUSE under the heading“TERMS AND

CONDITION OF CONTRACT” shall be read as under-

 Clause1:Security Deposit: to be read as per the details given separately elsewhere in the tender

 Clause 2: Liquidated Damages for delay: to be read as per the details given separately else where

in the tender documents.

14. ClauseNo.14.2,21,38,60,69,73,74, 75shallberead as deleted in the formB-1.

Seal and Signature of the Bidder Addl.City Engineer

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

VI-GENERAL CONDITION

AHMEDABAD MUNICIPAL CORPORATION ENGINEERING

GENERAL CONDITION

1. Contractor shall produce there Levant registration certificate of AMC/State Govt /Central Govt.

Contractor shall not sub-let the work without permission of the authority

2. No rate difference will be paid for due to any increase in rate of any item due to any reason what so

3. No price escalation/ advance payment/machinery advance will be paid.

4. Payment of running bill will be made as per recent A.M.C. policy enforces.

5. No extra payment will be made due to increase of central/state Govt.Taxes.

6. If the work is not completed within time limit the penalty will be recovered from immediate bills of

7. In the specifications," as directed"/"Approved" shall be taken to mean," as directed"/approved" by the

Engineer-in-charge.

8. Wherever a reference to any Indian Standard appears in the specifications, it shall be taken to mean as

a reference to the latest edition of the same in force on the date of agreement.

9. In "Mode of Measurement" in the specifications wherever a dispute arises in the absence of specific

mention of a particular point or aspect, the provisions on these particular points, or aspects in the

relevant Indian Standards shall be referred to.

10. All measurements and computations, unless otherwise specified, shall be carried out nearest limits.

11. The distance, which constitutes lead, shall be determined along the shortest practical route and not

necessarily the route actually taken. The decision of the Engineer-in-charge in this regard shall be taken

12. Where no lead is specified, it shall mean “all leads"

13. Definite particulars covered in the items of work, through not mentioned or elucidated in it,

specifications shall be deemed to be included there in.

14. Reference to specifications of materials as made in the detailed specification of the items of work is in

the form of a designation containing the number of the specification of the material and prefix.

15. No collection of materials shall be made before it is not approved from the Engineer-in-charge.

16. All works shall be carried out in workman like manners per the best techniques for the particular item.

17. The mode, procedure and manner of execution shall be such that it does not cause damage.

18. Contractors have registration in AMC.

19. Bidder has to submit sample of item to nrcp department for approval. Each item supplied by the

bidder to the subzonal office should be as per the approved sample. If there is any defect in the item

or it is different from the sample then it has to be changed at that time.

20. Maintenance with pickup /delivery from ward office or supplied place as per instructed by engineer

in charge will be manage by contractor to & from same in warranty period and no extra amount will

be payable for same.

21. Contractor has to supply products to Subzonal Office Of the Dyce And Take receiving Certficate

from him with sign and stamp or instructed by engineer in charge that can be different

zones/wards in under Ahmedabad Municipal Corporation.

22. Contractor have experience of supply and deals with these types of products,

23. Contractor has to give one, two-ort hree-times demo to users or subzonal office in different zones

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

24. Contractor have local address in Ahmedabad and need to attach gumasthadhara and professional

tax receipt payment of current year.

25. Basic Terms and Conditions For tender’s Item

a. Collate demand for PPE and safety devices from state A ULB-wise list of requirements of PPEs

will be collected by ULB Nodal officer. Further, replacement of PPE can be done by ULB as per

MS Rules. Similarly, the demand for safety devices would be collected at the Municipal

Corporation and district level for ERSU.

b. Gender and size inclusion for PPE Conduct consultation for designing human centric and gender

inclusive PPE for SSWs. Understand the work hazards and barriers inthe usage of PPE amongst

SSWs and develop a comfortable, user-friendly, gender- sensitive, responsive to local climatic

conditions,fit and ease of carrying and storing PPE.

c. Floating tender for manufacturers, distributors, suppliers Standard clauses should be

mentioned in the tender.

d. Responsibility of vendor The vendors shall be responsible for reliability, transparency and

quality check of PPE and safety devices procured. They may be responsible for;

i. Providing documentation-cum-training to the designated ULB officials on the use and

upkeep of the procured safety devices such as Safety tripod.

ii. Providing maintenance service related to safety devices and mechanical equipment at

the ULB level for a period of three years that includes one-year defect liability period

and two-year warranty on after sale service.

During this period, there shall be no service charges with respect to maintenance of procured

products. In case, however, any replacement of part or whole product arises, the cost for such

replacement shall be borne by the vendor. A template which illustrates list indicating “Defect

Liability Period” of each item is enclosed as Annexure- 1. *

” Defect Liability Period” refers to the period of one-year counted from the date of delivery

of the product during which repair or replacement of products free of cost in case of any

manufacture in gore Other defect/s. The sizes of PPE must be checked and returned if not found of

appropriate size within one month of delivery and must be replaced by appropriate size. The two-

year “Warranty Period” would start immediately from the date after the expiry of “Defect Liability

Period”. During this period, there shall be no service charges with respect to maintenance of

procured products.

Seal and Signature of the Bidder Addl.CityEngineer

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

DefectLiabilityPeriod

TemplateofDefectLiabilityPeriodofProducts

S. NameofPPE DLPin NameofSafetyDevices DLPin

No. Months Months

1 Safety Helmet with Air vent NA

2 Safety Gumboot

3 Safety Goggles NA

4 BodyProtectiveUniform(size NA

5 Nitrilegloves–length13” NA

6 Nitrilegloves–length18” NA

Seal and Signature of the Bidder Addl.CityEngineerDate: (NRCP)

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

AHMEDABAD MUNICIPAL

CORPORATION FORM OF BID AND

APPENDIX TO BID

FORM1-BIDSECURITY (BANKGUARANTEE)

(Hereinafter called the Tenderer) is desirous and preferred to tender for works in accordance with the term and

conditions of tender for the work of Supply Personal Protection Equipment (PPE KIT) For Machinehole Department

Safaimitra Of All Ward Different Zone In Ahmedabad City..

.1.There fore We here by affirm that-wear guarantors on behalf of the Tenderer up to total rupees

words............................................) Rs. (in figures) and we undertake to pay to Municipal Commissioner, Ahmedabad

Municipal Corporation, A'bad. Specified tip to his first written demand, without demur without delay and without the

necessary of a previous of judicial or administrative procedures and without the necessity of a previous of judicial or

administrative procedures and without the necessity to prove to the Bank the defects or short comings or debits of

the contractor any sum within the limit of Rs.....................................................

2. We further agree that the Guarantee herein contemned shall remain in full force and effect during the period that

would be taken for the acceptance of tender. However unless a demand of claim under this guarantee is made on its

in writing on or before the (Date to be specified will not be less than 120 days from the stipulated date of receiving

the tender) we shall be discharge from all liabilities under the guarantee thereafter

3. We undertake not to revoke the guarantee during it currency except with the

previous consent of the Municipal Commissioner, Ahmedabad Municipal

Corporation, A' bad in writing.

4. We lastly undertaken to revoke the guarantee for any charge in constitution of

the Tenderer or of the Bank.

Signature & Seal of

Guarantor........................... Bank

5. The contractor’s shall have to furnish income tax clearance certificate before his tender is accepted and intimate

assessment number and ward under which he is assessed.

6. Copies of certificate as regards previous experience, if any, must accompany the tender.

7. List of approved banks-. As per

Seal and Signature of the Bidder Addl.CityEngineer

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

FORM-2 PERFORMANCE

GUARANTEE BOND (BANK

(Clause 37 of SectionI Volume1)

Where as M/s have been

Awarded a contract dated_ for the Supply Personal Protection Equipment (PPE KIT) For Machinehole

Department Safaimitra Of All Ward Different Zone In Ahmedabad City.

as specified in the tender by the Ahmedabad Municipal Corporation.

Whereas the said M/s has approached Us Bank to provided a PERFORMANCE

GUARANTES BOND to the AMC for the work undertakes by M/s. and Whereas. We, the Bank have agreed to

provided such a PERFORMANCE GUARANTEE BOND. Now therefore, we the_ Bank provided the following

Performance Bank, Guarantee by way of these Bond to the AMC.

1. The contract value of the contract provided to M/s. by the AMC in Rs. _ .This guarantee in

the nature of PERFORMANCE GUARANTEE is provided so as to ensure and indemnify the AMC for full and proper

performance of the contract by M/s. the Bank hereby indemnify the AMC for all losses and / or damages to

the road surface which would be laid or resurface by M/s. and such PERFORMACE GUARANTEE would include

any damage to hot mixes, dense bituminous macadam asphalt, concrete, seal coat, concrete blocks, road

markings, signage, steel structures which may be suffered by the AMC as a result of defective production of mixes,

because of poor workmanship, or at all, by way of this bond, we the Bank agree and promises that in the

eventuality of the contractors M/s. not repairing or remedying the Problem, loss or damage to

the road surface we shall indemnify and pay the AMC such expenses, losses and damages that may be incurred by

the AMC, as a result of the AMC getting the work done itself or from the other source.

2. We Bank agree and understand that the decision as to whether any losses or damages to the

project have taken place or not and / or whether the work suffers from poor workmanship or not will be taken by

the Commissioner of AMC and on the Commissioner's decision regarding such losses or damages or defect what

so ever being so notified by the AMC to us, We shall immediately take steps and ensure that M/s.

faith fully and diligently carry out the necessary remedial steps to the full satisfaction of the Commissioner of

the AMC. The opinion of the Commissioner as to whether full and complete remedial steps, to the full satisfaction

the Commissioner of the AMC have been taken or not, will be that of the AMC. For the purpose, of arriving at such

decision as aforesaid it will be open to the Commissioner of the AMC in case he so desires, to delegate this power

to subordinate like the city Engineer to take appreciate decision and the decisions referred to above will be

deemed to be properly take and as if taken by the Commissioner of the AMC. In the eventually of M/s. not taking

remedial action to the almost satisfaction of the Commissioner of AMC. The AMC will be entitled to get the work

done itself or from sources. On the Commissioner of the AMC notifying to us the total expenses in cured for this

purpose. We here by expressly have under taken to pay the AMC the said amount forth with and in any case not

less than 7 days from taken to pay the AMC the said binding the amount indicted by the Commissioner of the

AMC and our obligation to pay such amount will be continuing of the AMC and our obligation irrespective of any

dispute of differences that may arise between us and M/s. of between the AMC and M/s.

3. The contract value is Rs. . This PERFORMANCE GURANTEE is limited to 5%of the said contract value

and accordingly it comes to Rs. our liability will be in all cases be limited to Rs. .

4. We agree and undertake that this PERFORMANCE GURANTEE will be valid for a period of five years and one month

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

the date when the contract work is completed by the M/s. . The Commissioner of the AMC notify such completion

that to us. In case, no such completion it is notified, this performance guarantee will be a valid from five years from

the date of execution of this agreement. The Performance Guarantee will come into effect from such completion

date. In case however, the contract of several parts it will be opened to the Commissioner to indicate separate

completion dates for separate part and to simultaneously indicate a breakup of the contract value equivalent to the

separate part. In which case the PERFORMANCE GUARNATEE to extent of the different completion dates. It is

expressly understood that the considering this period of five years and one month, the date by which the

Corporation, intimate the Bank about the losses, damages or problems as the case may be, shall be considered aslong

as such intimation is within a period of five years and one month from the completion date. We the

Bank will be liable, irrespective of whether the remedial actions or lack thereof has taken

place after the period of the five years and one month.

5. We Bank agree that the PERFORMANCE GUARANTEE which is continuing guarantee will be binding, and

enforceable against us irrespective of any difference /disputes between the AMC and M/s.

of between us and M/s.

and irrespective of any change or variation or execution time or any for bearance or waiver made or grant by the

6. In case any disputes arise as to the interpretation or implementation or implementation of this PERFORMANCE

GUARANTEE, the matter shall be referred to the sole arbitration of he Commissioner of AMC whose decision in the

matter will be final. In case any resource to any court of law is necessitated, the appropriate Civil Court in the

Ahmedabad along will have Jurisdiction.

Date: Signature of Contractor

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

FORM 3- FORM OF AGREEMENT

THIS AGREEMENT made the day of ,20 between Ahmedabad Municipal Corporation

… ............... (here in after called “theEmployer” )of the one part and

ere in after called “the Contractor”) of the other part.

WHERE AS the Employer is desirous that certain works should be executed by the Contractor,

and has accepted the bid by the contractor for the execution

and completion of such works and the remedying of any defects the rein at a contract price of Rs.

NOW THIS AGREEMENT WITNESSET Has follows:

1. In this Agreement, words and expressions shall have the same meanings as are respectively assigned to the min

the Conditions of Contract here in after referred to.

2. The following documents shall be deemed to form and be read and construed as

part of this Agreement, viz.:

a) the Letter of Acceptance;

b) the General Conditions

c) The Financial Condition

d) the Technical Specifications;

e) the Priced Bill of Quantities; and

f) other documents forming part of the contract.

3. In consideration of the payments to be made by the Employer to the Contractor as here in after mentioned, the

Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects therein

in conformity in all respects with the provisions of the Contract.

4. The Employer here by covenants to pay the Contractor in consideration of the execution and completion of the

Works and the remedying of defects there in the Contract Price or such other sum as may become payable under the

provisions of the Contract at the times and in the manner prescribed by the Contract. IN WITNESS whereof the

parties here to have caused this Agreement to be executed the day and year first before written.

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

Signed, sealed, and delivered by the said Employer and the Contractor in the

On behalf of AhmedabadMunicipal

On behalf of M/s.

Binding Signature of the Employer:

Binding Signature of the Contractor:

Sample Form for updating-qualification information

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

FORM:UNDERTAKING FOR NOT BLACKLISTED

To Be Notrized On 300 NON Judicial

StampPaper Bidder’s legal name

We do here by undertake that we have not beenblacklisted or Stop Dealing by any Central / State

government department or public sector undertaking and also that none of our work was rescinded by the

client after award of contract during last five years.

Signature & Stamp of Bidder or Authorised Signatory on behalf of the Bidder

AHMEDABAD MUNICIPAL CORPORATION VOL.-I

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